OFFICE USE ONLY:
Vendor / Booth Application
Saturday, March 15, 2014
TFF PERMIT Business License
EVENT SITE: Pepper Park National City, CA 91950
APPLICATION DUE 4PM, FEBRUARY 7, 2014
*First come first serve. We reserve the right to uphold noncompeting vendor requirement*
COST QTY * NON Chamber Members will pay a $200 Premium * Corporate Sponsorships Available* Food Vendor $300 ____ Small Business Booth (1-10 employees) $250 ____ Non Profit Institution $150 ____ Electricity $60 ____ DEPOSIT Check (Required) $250 ____
TOTAL ______ ______ ______ ______ ______
*Separate Deposit Check must be issued. Deposit surrendered if vendor violates City of National City, National City Chamber of Commerce, County of San Diego, or Port of San Diego park codes and regulations.
*All fees are non-refundable and are due no later than February 7, 2014 in order to reserve your space*
BOOTH SPACE INCLUDES
10X10 Space Canopy not provided Retailers must provide: National City Business License Food Vendors must provide: o County Approved Food Canopy with Fire Retardant Certification o Copies of Valid Food Handlers Cards. Originals present during event. o Copy of your valid food selling permit by the San Diego County Health Department. o National City Business License o Valid & Certified fire extinguisher. K Type if frying food. o Hand wash sink in booth o Follow all San Diego County Health Codes. o Submit event menu and price list
Makes Checks Payable To: National City Chamber of Commerce Attention: Mariachi Festival & Competition 901 National City Boulevard National City, CA 91950 P: (619) 477-9339 F: (619) 477-5018 E: email@example.com Contact Name (s) ____________________________________
Business/Organization Name: _______________________________________________ Number of Employees: ______________ Non-profit Tax ID #: _______________________________ OR Business Licence #:_______________________________________ Address: _________________________________________________________________________________________________________ Phone: _______________________ Cell: _________________________ Food Vendors TFF permit # ______________________________ DESCRIPTION OF PRODUCTS TO BE SOLD ON FESTIVAL GROUNDS. ANY PRODUCTS NOT DESCRIBED BELOW CANNOT BE SOLD. * FOOD VENDORS MUST SUBMIT EVENT MENU AND PRICES. ______________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________
I understand that this completed booth application, with deposit, only reserves the table space until full-payment is received and a vendor contract is completed & signed. Booth space must be paid in full by 5:00pm on Friday, February 7th, 2014. ____________________________________________________ Signature
VENDOR RULES AND REGULATIONS 1. 2.
Participants shall pay for the use of their space. Please make all checks/money orders payable to: National City Chamber of Commerce and write Mariachi Festival & Competition 2014 in the memo area. 3. A minimum 50% deposit of the value of the booth must be submitted to reserve your space. 4. $60 returned check policy. 5. All exhibitors must pay in full by 5:00PM, Friday, February 7th, 2014. Any exhibitor who does not meet this deadline will automatically receive a $10.00 penalty fee per week until balance is paid in full. 6. Any booths not paid in full will forfeit their space without a refund. NO EXCEPTIONS. 7. Any exhibitor who cancels their booth space after 5:00PM on Friday, February 7th, 2014 forfeits any payment submitted. NO EXCEPTIONS will be made. NO REFUNDS WILL BE GIVEN DUE TO BAD WEATHER OR UNFORSEEN EVENTS OUT OF CONTROL OF THE ORGANIZING COMMITTEE.
Exhibitors are allowed to bring only one vehicle into the festival site to load-in and unload during the following times: Unloading / Loading Day March 15, 2014
6:00 AM – 8:30 AM
6:15 PM – 6:45 PM
During Breakdown, no vehicles shall enter until all streets are clear of pedestrians.
VENDOR PARTICIPATION GUIDELINES It is the Exhibitors responsibility to find their own parking out of the festival grounds. No cars, vans or trucks will be allowed to stay on the festival site without express permission from the National City Chamber of Commerce. Vendors are not allowed to contract/lease any space to a second party without written permission from the National City Chamber of Commerce. Any vendor who violates this rule will be fined $400.00 per day of violation. NO ALCOHOLIC DRINKS, TOBACCO PRODUCTS, AND/ OR DRUG PARAPHERNALIA MAY BE SOLD OR SAMPLED. Anyone who breaks this rule will be fined $500.00, will be removed from the premises, and will no longer participate with this festival. Absolutely no articles that include the National City Cinco de Mayo logo and/or Mariachi Festival logo will be sold without the prior written authorization of the National City Chamber of Commerce. All articles and foods sold at the festival must be appropriate for a family audience. The National City Chamber of Commerce reserves the right to have a vendor stop selling any articles/products. Garbage should be put in bags/boxes and taken to the dumpsters every 3 hours or you will be fined $200.00 per day of violation. You must bring your own large bags and or boxes to dispose of trash. Trash cans are for public use only, not for vendor/ exhibitor use. You are responsible for your own trash disposal within your booth. Please place your trash in bags/boxes and bring them to the designated dumpsters. If not reserved, electricity the day of the event is $120. Sound may not exceed 85 decibels within 10 feet of the sound source. After 2 warnings, you will be banned from having any sound for the remainder of the festival. This includes any and all booths that have any type of sound that are not official festival performance areas. I have read and comply with all National City Mariachi Festival and Competition Rules, Port of San Diego Rules, City of National City rules, and County of San Diego Health Codes.
___________________________________ Exhibitor/ Vendor Signature
Food and product sales will begin after a county inspector and staff authorizes each vendor to start selling. Sales must end 15 minutes before the loading time. You will be penalized if you sell after loading time. Vendors will confine all activities to the boundaries of the booth space. Vendors are responsible for any and all damages and/or loss of equipment. Vendor shall hold ALL the organizing committee and National City Chamber of Commerce harmless from any claim or lawsuit arising out of the sale of any product or provision of any product. Vendor will hold ALL organizing committee and National City Chamber of Commerce harmless from any and all liability arising out of their participation in the event. Vendors are responsible for any and all taxes (local, state, and/or federal). Vendors will not use amplifiers, megaphones or any type of public address system without prior permission of a National City Chamber of Commerce staff member. If the vendor is not honest about anything asked in this contract (i.e. exact size of trailer, community residence, business ownership, etc.) vendor will be asked to leave the National City Mariachi Festival without a refund of any money deposited or paid on the booth/space. I have read and comply with all National City Mariachi Festival and Competition Rules, Port of San Diego Rules, City of National City rules, and County of San Diego Health Codes.
___________________________________ Exhibitor/ Vendor Signature
IMPORTANT INFORMATION FOR FOOD VENDORS
All food vendors must submit a $250 deposit along with their payment, to reserve a booth. Deposit Checks will be returned at the end of our event on March 15, 2014. Check-out will be done before you leave to verify that your booth area has been properly cleaned. Where necessary, food vendors must obtain charcoal bins and grease containers and properly dispose of grease, cooking oil, and raw garbage. It is the entire responsibility of the vendor to have all grease removed at the end of festival. Failure to use the proper containers for disposal of your grease or removal of all grease after the festival will result in a $250.00 fine. (Do not dispose of grease in planters, trash bins, or sewers). Event staff members will periodically inspect the area to assure compliance with this agreement and with general health and safety practices. Each food vendor must present a menu board that is easily readable and visible from the front of the stand. Menu prices must include sales tax. Once submitted and approved, menus cannot be changed without approval. Food vendors must provide a fire extinguisher to be kept in the booth at all times. Use only biodegradable paper products. No Styrofoam plates or cups. Please note that the National City Chamber of Commerce and the San Diego County Health and Sanitation Departments have final approval of all items to be sold or sampled. Any violations of the Health Code can shut down your booth. I have read and comply with all National City Mariachi Festival and Competition Rules, Port of San Diego Rules, City of National City rules, and County of San Diego Health Codes.
___________________________________ Vendor Signature