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Add an email signature in Outlook 2003

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Free Email Delivery Guide Do Your Emails Reach the Inbox? Download a Valuable Free Guide Now. /Email_ Deliverability Table of Contents Getting Started Meet Outlook 2003 System Requirements Installation & Overview Outlook and the System Tray

This tutorial explains

how to setup an automatic

email signature

in Outlook 2003 -

(although improved, the process of adding email signatures is very similar in Outlook 2007). Creating an email signature and associating it with one or more email accounts will spare you from having to type your signature on every outgoing email, and a consistent signature also establishes a level of professionalism. Outlook 2003 lets you manage multiple signatures, and associate email signatures to one or more email accounts; you can even have two separate email signatures for the same email account: one signature for the new email messages you compose, and another signature for that email account when you reply to emails or forward emails. While all new emails should display your full email signature, replies and forwards can use an abridged version of that signature.

Microsoft CEIP Setting up Outlook 2003 Setup an Email Account Setup Hotmail in Outlook Setup Yahoo! Mail in Outlook Setup Gmail in Outlook Setup AOL Mail in Outlook Import email accounts Import emails and contacts Email Signatures & Outlook Add an email signature Overview of Outlook 2003 Outlook 2003 's Interface "Outlook Today" Customize the Interface The Standard toolbar


The Advanced toolbar The Web toolbar

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Add an email signature in Outlook 2003 Address Book & Contacts

Page 2 contains a listing of all the email signatures you may have setup

in the past. Using the Address Book The Select signatures for account dropdown menu lets you pick the email account for which you Search contacts are about to setup anfor account-to-signature association. Once the email account of your choice is To add your signature, click the New button to open Outlook's selected, you can setup the following signature options: Backup/export contacts Create New Signature dialog. Email Distribution Lists

The Signature for new messages dropdown menu determines which signature will be Adding contacts to distribution automatically lists inserted in new email messages you compose (as opposed to email replies and email forwards). Emailing distribution lists

The Signature for replies and forwards dropdown menu determines which email signature Email Management to automatically insert for the selected email account when you use it to reply to an email, or to Using Favorite Folders forward an email: in many cases , it makes sense to either use the primary signature (selected above, forUsing newMultiple emailProfiles messages ), or to create an abridged version of that signature for this second type of emails. Personal PST files Manually archive emails Both email signature dropdown menus also always contain a <None> option: AutoArchive emailsthis means that, regardless of the number of email signatures you have setup, you can always explicitly tell Outlook not to insert any Configure signature Outlook' s for some email accounts, or under certain circumstances AutoArchive settings (new email messages and/or replies and mail forwards). Email Accounts Settings General Settings And the Signaturesâ&#x20AC;Ś button visible below is the one we clicked earlier to create a new signature, In signatures the Enter .a name for your new signature, Outlook collects the name by which it will refer to which can now be usedserver to manage Outgoing settings your email the email signature in other parts of the application: make sure to type a memorable signature name, Connection settings and click Next. (We will skip over the more advanced signature options , which will be Advanced settings

USING YOUR EMAIL IN OUTLOOK 2003 Outlook 2003 EmailSIGNATURE Options General Email Options Advanced optionsdialog (1) Click OK to dismiss the email Options and return to Outlook ; now create a new message, and the email signature Advanced should have automatically been inserted by Outlook. From now on, you will no longer email options (2) have to manually type your name or title, Outlook will take care of it for you . If you wish to edit the email signature Tracking contentoptions , you can either do it one time by adding or removing words to the signature, or by updating the signature as shown above. Mail actual Setup Options Send-receive options PST Data files options Spelling options AutoCorrect options Custom Dictionary options The Customize dialog Customize Toolbars Customize Commands Customize Options Outlook 2003 Resources Setting Outlook 2003 as Default Email Client


This short tutorial showed you how to create an email signature in Outlook 2003 ; for the sake of brevity, we skipped over the many configuration tweaks Outlook lets you apply to email signature. Later tutorials will revisit these signature options in depth.

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ehensive, ever-growing list of email tutorials and learning resources related to e-mail . You, the viewer, determine the direction this s, comments and suggestions. Site Credits al | Free Email Tutorials , All Rights Reserved â&#x20AC;&#x201D; Terms of Use | Privacy | Accessibility Statement | Sitemap | Top of Page

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