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Fact sheet

Balanced Deployment Overview Balanced device deployment strikes an optimal balance between increased productivity, improved user satisfaction, and reduced operating costs. It also provides productivity savings by moving the right resources closer to the users who need them.

Hewlett-Packard Company 3000 Hanover Street Palo Alto, CA 94304 www.hp.com Editorial Contact: Katy Doherty, HP +1 970 278 0570 katy.doherty@hp.com Christiaan Brown Porter Novelli for HP +1 206 770 7011 christiaan.brown @porternovelli.com

Balanced deployment is a model for businesses to strive for in efforts to optimize Imaging and Printing asset utilization, maximize return on investment, and reduce TCO (Total Cost of Ownership). Deployment can range from individual desktop configurations, where each employee has an output device of their own; to highly centralized plans, where many share access to just a few devices. In between is a wide spectrum of mixed options, wherein some devices are shared, while others are completely individual. Examples of balanced deployment models include the following: • For workgroups, balanced deployment delivers the right mix of desktop and network printers and/or MFPs. • For departments, balanced deployment ensures effective utilization of printers, faxes, and/or MFPs Current Conditions HP views a company's deployment strategy choices as a continuum between maximum productivity and minimum cost. In the maximum productivity model, there's an all-in-one device on every employee's desktop. While more costly, this deployment strategy can be appropriate for employees such as consultants, law firm executives, etc. whose time is valuable. At the other end of the continuum is the minimum cost deployment model, which is based on a centralized deployment strategy using department MFPs. While this model does save the most money, and HP’s suite of departmental MFPs work well in these environments, this strategy is not recommended because it tends to create employee dissatisfaction and reduces productivity by forcing employees to walk a greater distance to a device that is not conveniently available or wait in a queue to get their output. HP Solution To achieve a balance between these two extremes, HP recommends a balanced deployment model that uses personal, workgroup, and department class printers and MFPs with finishing capabilities. This deployment model makes users happier because they have faster speeds and more finishing capabilities closer to them. Both users and administrators are satisfied as this:


• •

Provides compatibility across the entire organization. Extends HP networking and remote management from low to high-end.

Most digital copier vendors push for a centralized approach. The obvious reasons are the lack of a broad product portfolio with compatibility and manageability across the entire suite of products. On the contrary, HP has the broadest, most versatile, and compatible portfolio of imaging and printing products as demonstrated in the matrix below.

Balanced Deployment vs. Centralization MFP

Printers 4.4:1

25:1

Copiers 25:1

No. users

50

MFP

Fax 10:1

Printing, copying, faxing 10:1

25:1

No. users

50

Page volume

98,000 pgs/mo

Page volume

98,000 pgs/mo

Device utilization Monthly running cost

50%

Device utilization Monthly running cost

10%

$1,540 (12% savings) Hidden cost Knowledge worker productivity impact

Balanced deployment

$1,750

Hidden cost Knowledge worker productivity impact

Current deployment

No. users

50

Page volume

98,000 pgs/mo

Device utilization Monthly running cost

120% $1,484 (16% savings)

Hidden cost Knowledge worker productivity impact

Minimum cost deployment

Moreover with the scalable and flexible tools in its TPM (Total Print Management) portfolio, HP is the only company that can help customers achieve a true balanced deployment state. HP Benefits Balanced Deployment maximizes the return on IT investment through asset consolidation and standardization resulting in significant savings. This translates into a more efficient use of remaining copiers and faxes with consumable and maintenance cost consolidation – in effect, doing more with less. Improved knowledge worker productivity can be realized with a more efficient workflow process by positioning devices closer to the workgroup. Additional savings with an HP solution is enabled through remote management of the devices, resulting in a major reduction of device downtime. For more information: www.hp.com/go


Š 2003 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. 09/2003

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