Page 1

ENGLISH 214

The  Planning  Process Informa2on  Fill  Ac2vity  &  Planning:  Lecture  3 COMPLETE  THIS  ACTIVITY  BY  FILLING  IN  THE  MISSING  INFORMATION The  Process  Topic  &  _________________________  Descrip2on    O______________________________    Rough  ______________________    Final  ________________________  

What  are  the  Goals  of  Communica2on  in  Technical  Wri2ng? 1. You  want  your  reader(s)  to  _______________________  your  meaning  exactly  in  the  way  you   intend. 2.  You  want  your  wri2ng  to  __________________  its  goal  with  the  __________________  readers.

3.  You  want  to  keep  the  _____________________  of  those  with  whom  you  _______________.  

 

 

 

Wri2ng  a  Technical  Report ________________  report  topic  and  audience Locate  the  informa2on  (at  least    

______  sources)

_________________  method  of  development Outline  report __________________  report

Determining  Topic Topic Start  with  the  broad  topic Look  at  _______________________to  the  subject Be  as  specific  as  possible


ENGLISH 214 Tools  for  Focusing  A  Topic ______________________  (Group  or  Alone) Mind  Mapping Freewri2ng

Brainstorming A  powerful      

 

 for  developing  a  topic.

Provide  2me  for  thinking. Look  for  connec2ons. Don’t  evaluate  ________________________ __________________________________________________ __________________________________________________

Mind  Mapping 1. __________________________________________________________________ 2. __________________________________________________________________ 3. __________________________________________________________________ 4. __________________________________________________________________ 5. __________________________________________________________________

Freewri2ng  -­‐  Rules 1.Use  the  tool  that  is  most  ______________________  to  you  i.e.  a  pen,  pencil  or  even  a  computer.

2.Don’t  __________________  anything  out.  Write  the  new  idea  and  leave  the  old  one.

3.Drop  all  ______________________.  This  will  help  your  wri2ng  become  freer.  

4.Keep  your  hand  ________________________  and  do  not  stop  wri2ng

5.Give  yourself  a  2me  ___________________

6.__________________________  whatever  comes  into  your  head


ENGLISH 214

1.If  you  feel  bored  or  uncomfortable  as  you  write,  ask  yourself  why  and  write  that

2.When  you  have  finished  ____________________________  at  what  you  have  wri^en  and  see   what  is  worth  keeping  and  what  is  not.  

Defining  the  Topic

Leonardo Da Vinci

Life

Childhood

Art

Relationship

Early

Professional

Florence

Personal

Old Age

Paintings in 1480s

Science

Drawings

Anatomy

Journals

Engineering

Determining  the  Audience.  Answer  these  ques>ons: 1. What  is  the  knowledge  and  experience  of  your  reader?

________________________________________________________________________________ 2. What  is  their  point  of  view?

________________________________________________________________________________

3. What  is  your  rela2onship  to  the  reader?

________________________________________________________________________________


ENGLISH 214

4. What  is  your  reader’s  a_tude  to  what  you  are  going  to  say?

________________________________________________________________________________

5. Which  persona  do  you  wish  to  project?

________________________________________________________________________________

6. What  is  the  influence  of  interna2onal  cultures?

________________________________________________________________________________

Loca2ng  Informa2on  Library  research

 _________________________

 Web  research    Personal      

 

Determining  the  Method  of  Development  of  the  Report  Sequen2al  –  arranged  in  a    

 

 

 Chronological  –  rela2ng  to  the  order  of        Comparison  –  examina2on  of  items  to  establish  similari2es  or  differences  Division  and  classifica2on  –  categorizing  items  Cause  and  effect  General  to  specific  Decreasing  order  of  importance


ENGLISH 214

EXAMPLE  MINDMAP:  ‘SOLVING  GLOBAL  WARMING’


ENGLISH 214

Report  Guide This  will  aid  in  wri2ng  the  report  itself COVER  PAGE Your  cover   page  is  the  very  first  page  of  your   report.  You  must  make  sure  that  this  is  laid  out  in  the   correct  order.  At   the  very   top  you  will  put  the  2tle   of   your   report.    You   must  use  a  size   12   font   throughout  the  report.   You  can  either   use  Times   New  Roman  or   Arial  as   your   font  type.   Please   also  make  sure  that  there  is  at  least  1.5  spacing  with  your  paragraphs. Ensure  that  each  of  the  names  and  student   IDs  of  your  group  members  are  on  the  cover  page  and   are  featured  about  a  third  of  the  way  down  the  page.  Ajer  this  you  must  write  English   214   and   your   sec2on  number.  On  the  next   line  write,  submiKed   to:   [Name  of  teacher].   The   last   line  has   the  submission  date;  the  date  you  will  hand  in  your  report.  See  the  example  cover  page  below:

The Early life of Leonardo Da Vinci and its Influence on his Work.

Mishaal Al Shammary (2000432345) Majed Al Saif (2000232871) Nawaf Al Shaya (2001234455) Ali Al Atwi (200340595) English 214 - Section 001 Submitted to: Mr. Albert Einstein December 21, 2011


ENGLISH 214 CONTENTS  PAGE Please  assign   page  numbers   throughout   the   report.   Start   a  new   page  at   the  beginning  of   your   document  and  place  the  words,  “Table   of  Contents”   at  the  top  of  the  page.  There  should  be  two   columns  on  the  page.   List  the  2tles  of  the  headings  and  subheadings  in  the  right   lej  hand  column   and  the  page  number   in  the  right.   Please  use  a  line   of   dots  from   each  line   and  extend   it   to  the   page  number.   PLEASE  MAKE  SURE  THAT   THE  CORRECT  PAGE  NUMBERS  HAVE  BEEN  USED  WITH   EACH  HEADING! Here  is  part  of  an  example  contents  page: Table of Contents ! ! ! !

! ! ! !

Introduction…………………………………………………………...1 Chapter 1 - The Childhood of Leonardo Da Vinci ..……...………2 Chapter 2 - Early Influences on Da Vinciʼs Art …………………...3 Chapter 3 - Da Vinciʼs Father……………………………………….4

OUTLINE  FORMAT This  is  a  general  outline  format   used  for   the  report.   You   can  use  this  as  a  guide  when  you  are   wri2ng  your  own  report. 1.

Introduc>on (a) Background  informa2on  /  Opening  for  the  report.   Ask   yourself  what   your   reader   knows  already.  Give  the  impression   that  your  report  is  worth  reading.   Find  a  way   to   open   a   discussion.   Perhaps  there   is   a  problem   and   you   need   to   provide   a   solu2on. (b) Purpose.   Here  you  let  the  reader   know  why   you   are   wri2ng  this   report.   Are  you   wri2ng  to  inform  or  to  argue  something?  You  should  give  a  thesis  statement.  The   thesis  statement   is  usually   a  sentence  or   two  that   tells  the   reader   what   you  are   trying  to  prove  or   explain.  It  includes  the  topic   and  the  point  of  your  paper.    Look   at  these  examples:    

This  is  from  an  informa>ve  paper:

   

The life of a university student can be characterized by the time they spend studying, going to class and socializing with friends. This  is  from  an  argumenta>ve  paper:

   

(c) (d)

It is necessary for high school graduates to take a year off before going to university to help out in the community, allowing them to become more mature and aware of their local society. Defini2ons.  This  is  op2onal,   but  think  whether  your   reader  needs  to  know  certain   defini2ons  in  order  to  understand  your  report  well. In   the   introduc2on   you   also   talk   about   the   main   themes  that   your   report   will   discuss.  


ENGLISH 214 2. Main  Body  of  Essay Here  you  turn  your  notes  in  to  paragraphs  in  order  to  support  your  paper.    This  middle  sec2on  is  a   sequence  of   paragraphs  to  support  your   argument  or  to  provide  the  informa2on  you  promised  in   the  introduc2on.  It  is  important   to  remember   that  we  use  one  topic   per   paragraph  and   that  each   topic   is  suitably   and   sufficiently  supported.  Also  make  sure  that   the  paragraphs  have  been  set  up   in  a  logical  and  meaningful  way. Remember  to  use  headings  to  separate  your  report  and  make  it  easier  to  read.  You  may  also  want   to  use  subheadings.  If  you  do,  separate  the  text  into  smaller   units  and  summarize  the  content.  In   this  way   you   can  also  provide  more  detail  about   the  topic   and  enable  readers  to  find  detailed   informa2on  more  quickly.  Headings  and  subheadings  help  to  divide  your  ar2cle  into  major  points. Let   us  look  at   an  example  to  help  you.  Let   us  say  you  are  wri2ng  about  Food  in  Saudi  Arabia.  Your   headings  may  include,   the  food  of   the  North,   Food  in  Riyadh  and  Fish  dishes  from  Jeddah.  We  can   take  one  heading  like,  Food  in  Riyadh  and  divide  this  into  subheadings  including,  Sweet  dishes  and   fes2val  dishes.  Look  at  the  diagram  below: Major  Topic  1 (a) Subtopic  1 i. Details ii. Details

Food  in  Riyadh (a) Sweet  Dishes i. Details ii. Details

(b)

(b)

Subtopic  2 i. Details ii. Details

Fes2val  Dishes i. Details ii. Details

You  may  have  up  to  3  major  topics  for  a  600-­‐800  word  report. 3. Conclusion  /  Summary This   really   depends   on   your   report.   In   this   sec2on   you   may   also   have   recommenda2ons.   In   general,  the  conclusion  should  match  what   you  said  in   your   introduc2on.   However,   you   should   avoid  repea2ng  it  too  closely.   The  conclusion  should  stress  the  importance  of  the  thesis  statement   and  should  give  the  reader  a  sense  that  the  report  has  come  to  a  close. Some  useful   sugges2ons   when  you  write  your   conclusion   are   to  ask  yourself,  “So  what?”.  Show   your  audience  that   your  paper  was  meaningful  and  useful.  Also,  do  not  just  repeat  what  you  have   wri^en   in   the   paper!   The   reader   knows   what   you   have   put.   Instead,   show   them   how   your   evidence  fits  together  with  your  main  points.   4. References  /  Bibliography Any   sources  you  use  need  to  be  listed  in  a  bibliography   at  the  end  of  the  report.  This  will  use  the   MLA  format  which  you  have  learned  in  102. You   will   need   to   ensure   that   you   have   a   minimum   of   five   sources.   These   will   include,   one   periodical,  one  from  the  internet,  one  interview  and  two  addi2onal  sources. HOW  MANY  WORDS  DO  I  NEED  TO  WRITE  IN  EACH  SECTION? As  a  guide,   you  should  aim  to  write  between  75-­‐100   words  in  the  introduc2on,  450-­‐600  (150-­‐200   words  per  paragraph)  words  for  the  main  body  and  75-­‐100  words  for   the  conclusion.  This  will  give   you  a  report  of  600-­‐800  words.


ENGLISH 214

Plan  Guide

Help  in  Planning  Your  Report

This  is  a  guide  that  will  help  you  to  write  your  plan.  Sit  together  with  your  other  group  members   and  work  through  this  list  of  ques2ons,  answering  them  as  fully  as  possible.  The  deeper  you  think   about  this,  the  be^er  your  plan  will  turn  out. What  is  the  date  that  the  report  was  assigned  to  you? ___________________________________________________________________ Write  the  names  of  your  group  members  and  their  student  IDs ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

What  is  the  tenta%ve  2tle  of  your  report?  (This  needs  to  be  agreed  by  your  lecturer). ___________________________________________________________________ ___________________________________________________________________ What  is  your  subject  area? ___________________________________________________________________ What  is  the  purpose  of  your  report?  Remember  -­‐  Are  you  going  to  inform  or  argue  something? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________


ENGLISH 214 What  is  the  scope  of  this  report?  To  what  extent  does  the  topic  deal  with  the  purpose?  Is  it  a  small   report  or  a  large  report  that  is  very  significant  to  the  audience? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Who  is  your  audience? ___________________________________________________________________ How  will  the  audience  use  this  informa2on? ___________________________________________________________________ ___________________________________________________________________

What  are  the  elements  you  need  for  the  document?  Look  at  the  method  of  development,  what   sec2ons  do  you  think  your  report  needs? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

What  illustra2ons  does  your  document  need?  Does  it  need  any  diagrams,  tables  or  charts? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________


ENGLISH 214 What  style  do  you  think  you  need  to  write  your  document  in?  Why? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

What  do  you  think  you  will  need  to  review  in  the  document? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Produc2on  -­‐  How  many  working  hours  do  you  think  the  project  will  need?  How  much  do  you  think   its  will  cost?

___________________________________________________________________ ___________________________________________________________________


ENGLISH 214

Important  Dates Informa2on  so  you  can  2me  your  report  well Date

Focus

12/10/2011

Groups will have been decided and topics chosen. Each group will have performed an idea forming exercise such as, brainstorming, freewriting or mindmapping. This is the deadline for the situational analysis will have been completed and submitted to the lecturer.

19/10/2011

Groups will gather and annotate sources. Students will form questions to ask which constitutes as one of their sources.

26/10/2011

Deadline to submit sources and interview questions to lecturer.

29-31/10/2011

Students will meet and consult lecturer, working together to produce first draft of report. Appointments to be made with lecturer for consultations.

23/11/2011

Deadline to submit first draft.

7/12/2011

Deadline to submit second draft.

21/12/2011

Deadline to submit Final Term Report.


ENGLISH 214

Outline Help  in  Planning  Your  Report Look  at  the  different  sec2ons  and  write  notes  to  help  you  plan  your  report. Introduc>on ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Major  Topic  1   Subtopic  1 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Subtopic  2 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________


ENGLISH 214 Major  Topic  2   Subtopic  1 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Subtopic  2 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Major  Topic  3   Subtopic  1 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Subtopic  2 ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________


ENGLISH 214 Conclusion ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Source  Informa>on ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________


ENGLISH 214

Situa2onal  Analysis

The  first  important  step  in  developing  your  report Names  and  ID  numbers  of  group  members:

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

Tenta>ve  >tle  of  report:

___________________________________________________________________ ___________________________________________________________________

Ajer  discussing  your  topic,  audience  and  purpose,  write  a  paragraph  explaining  this  informa2on.  Plan  this  with  the   group  well.  Write  it  in  rough  first  and  then  rewrite  it  in  the  space  below.  Make  sure  you  have  given  a  good  descrip2on   of  what  you  are  going  to  write,  who  you  are  going  to  write  it  for  and  why.

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

 


ENGLISH 214

Freewri2ng Names  and  ID  number  of  group  member:

___________________________________________________________________

________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________


ENGLISH 214 ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________


ENGLISH 214

Freewri2ng  Analysis

Write  the  names  of  your  group  members  and  their  student  IDs ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

What  important  findings  can  you  see  from  your  freewri2ng? ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________


ENGLISH 214

Mind  Map

Central Concept

_______________________________ _______________________________ _______________________________ _______________________________

Student names / IDs


ENGLISH 214

Brainstorming

Write  the  names  of  your  group  members  and  their  student  IDs ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________


ENGLISH 214


ENGLISH 214

Bibliography How  to  I  write  a  list  of  References? This  is  an  easy  reference  for  you  to  use  to  help  you  write  a  good  bibliography.  Follow  it  carefully.

Books  wriKen  by  one  author: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Author's  surname Comma  (,) Author's  name Full  stop  (.) The  2tle  of  the  book,  underlined Full  stop  (.) Place Colon  (:) Publisher Comma  (,) Year Full  stop  (.)

Example:   Thompson,  Mary.  The  structure  of  the  English  Language.  New  York:  Beacon,  1996.  

Book  wriKen  by  two  authors: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Author's  surname Comma  (,) Author's  name Comma  (,)  +  and Author's  name Author's  surname Full  stop  (.) The  2tle  of  the  book,  underlined Full  stop  (.) Place Colon  (:) Publisher Comma  (,) Year Full  stop  (.)

Example:   Wilson,  Georgiana  F.,  and  Marie  Anderson.    The  History  of  the  Middle  East.    New  York:  Blane  Press,                   1960.  


ENGLISH 214

Electronic  Sources A. A  >tled  item,  with  an  author,  but  without  date  and  organiza>on: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

author's  surname comma  (,) author's  name full  stop  (.) 2tle  of  the  electronic  ar2cle,  within  quota2on  marks  “…..” full  stop  (.) 2tle  of  the  online  journal,  underlined   full  stop  (.) date  of  access link

Example:   Anderson,  Mary.  “The  Structure  of  the  English  Language”.  Germanic  Languages  in  Evolu>on  17  Aug.  2002   <  hKp://www.niagrara.com/merrwill>. B. A  >tled  electronic  item  without  an  author,  without  a  date,  but  with  an  organiza>on: 1. 2. 3. 4. 5. 6. 7. 8.

Title  of  the  ar2cle  within  quota2on  marks  “…..” Full  stop  (.) Title  of  the  journal,  underlined Full  stop  (.) Name  of  the  organiza2on Full  stop  (.) Date  of  access link

Example: “Computer  viruses”.  Computer  Technology.  Na>onal  Library  of  Canada  14  Mar.  2003  <hKp://ncl-­‐bnc.ca/ 2/18/h18-­‐2100-­‐e.html>


Planning Lecture Notes  

These are the accompanying notes for lecture 3. This also includes brainstorming activities, plan guides and situational analysis.

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