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RONAN PUBLIC  SCHOOLS   PROCEDURES  POLICY  MANUAL

Home of the Chiefs/Maidens   Please note that we make an effort to keep the information in this document as accurate and up-to-date as possible. We do not guarantee that at any point in time, all information provided by the district is complete, accurate, and timely. New content is posted as soon as possible. If you have any questions regarding the accuracy of a document, please email kgoss@mtsba.org

Copyright 2019 by the Montana School Boards Association. All rights reserved.


RONAN PUBLIC SCHOOLS R = required 1000 SERIES THE BOARD OF TRUSTEES TABLE OF CONTENTS 1014FE-F1 1105P 1111P 1113P R 1420F 1441F

Notice of Intent to Impose and Increase in Non-Voted Levies Ronan/Pablo School District Maps Candidate Orientation Vacancies Notice Regarding Public Comment Participation Request


Ronan Public Schools

1014FE-F1

Adopted on: 10-9-17 Reviewed on: Revised on: 11/11/19

FLEXIBILITY AND EFFICIENCY

Notice of Intent to Impose an Increase in Levies Form As an essential part of its budgeting process, the by law to impose levies to support its budget. The Board of Trustees is authorized Board of Trustees estimates the following increases/decreases in revenues and mills for the funds noted below for the next school fiscal year beginning July 1, as provided to the district using certified taxable valuations from the current school fiscal year Fund Supported

Estimated Change in Revenues*

Estimated Change in Mills*

Estimated Impact, Home of $100,000*

Estimated Impact, Home of $200,000*

Adult Education Bus Depreciation Transportation

$

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Tuition

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Building Reserve Flexibility

$

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Total

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*Impacts above are based on current certified taxable valuations from the current school fiscal year Regarding the increase in the building reserve levy referenced above, the following are school facility maintenance projects anticipated to be completed at this time: 1. 2. 3. 4. Legal Reference:

ŠMTSBA 2017

20-9-116, MCA

Resolution of intent to increase nonvoted levy – notice


Ronan Public Schools THE BOARD OF TRUSTEES

1111P

Candidate Orientation Candidates for appointment or election to the Board shall be urged to attend public meetings of the Board. All public information about the school system shall be made available to them. Additionally, the Board directs the Superintendent to cooperate impartially with all candidates in providing them with information about school governance, Board operations, and school programs. This cooperation may include: 1.

Notifying the candidate of open Board meetings, accompanied by an agenda;

2.

Meeting with the candidate to provide background information on the school system and Board service and/or arranging such other candidate orientation sessions as the candidate may reasonably request;

3.

Providing each candidate access to publications from the school system and the Montana School Boards Association, official minutes of Board and District meetings, administrative regulations, and the District Policy Manual; and

4.

Making arrangements for the candidate to review current Board policies, administrative regulations, and other publications of the school system.

Notices of candidates’ meetings that are sponsored by impartial, non-partisan organizations may be announced in District publications and/or be sent home with students. The following procedures shall be followed: 1.

If a candidate is scheduled to appear or speak as a part of a school-sponsored program, all candidates for that position shall be invited to attend or to send representatives;

2.

The school will not send home partisan materials through the students; and

3.

The Superintendent shall invite all candidates to an information session. Each candidate will be given the same materials and information at these sessions.

The Board considers it important that a new trustee be knowledgeable about school governance and operations and, insofar as possible, prepared to discuss and cast informed votes on matters as soon as possible. Incumbent trustees and staff will help new trustees become fully informed about the Board’s functions, policies, procedures, and problems. Procedure History: Promulgated on: Revised on:

8-10-98 5-14-07


Ronan Public Schools THE BOARD OF TRUSTEES

1113P

Vacancies When a vacancy occurs on the Board, it is in the best interest of the District to encourage as many able citizens as possible to consider becoming a trustee. To that end, the following procedures shall be used to identify and appoint citizens to fill Board vacancies: 1.

Announcement of the vacancy and the procedure for filling it may be made in the Lake County Leader, Char-Koosta News and the Valley Journal as well as District publications to patrons.

2.

All citizens shall be invited to nominate candidates for the position, provided that the nominees shall be residents of the District. A letter of application will be required of interested candidates.

3.

The Board shall individually interview the finalists in a regular or special meeting and appoint the candidate who, in the judgment of the Board, is most likely to contribute to the growth and development of the District’s education programs and operations. All trustees shall vote on the candidate of their choice.

4.

If no one (1) candidate receives a majority of the votes, the Board may:

5.

a.

Discuss all candidates and vote again;

b.

Discuss all candidates and vote only on those candidates with the most votes; or

c.

Continue voting until one (1) candidate receives a majority vote.

The Board Clerk shall prepare, for the signatures of all trustees, a letter thanking all candidates for the position and commending them for their interest in the District.

Procedure History: Promulgated on: Revised on:

May 14, 2007


Ronan School District THE BOARD OF TRUSTEES

1135P

School Board Advocacy Once the Board of Trustees has determined that it is in its best interest to actively become an advocate for the education of the students in its District, the following guidelines are established to help facilitate the process. 1.

An additional item on the agenda of the Annual Organizational Meeting, usually held in May of each year, will include the appointment of one (1) of its trustees as the Board Legislative Contact (BLC) to the Montana School Boards Association (MTSBA). a.

2.

The District Clerk will submit the name to the Director of Member Services of the MTSBA no later than one (1) month after the appointment.

The Board will identify this appointee and/or additional trustees as registered lobbyists for the District. a.

The District Clerk will make sure that the appointed trustee(s) are sufficiently registered as lobbyists for the District.

3.

The threshold for reimbursement of expenses before the lobbying license requirement becomes effective will be determined by the Commissioner of Political Practices.

4.

The BLC, or designee, will attend the Day of Advocacy during each legislative session.

5.

The BLC, or designee, will attend the annual Delegate Assembly.

6.

The Board may set additional parameters, including the number of trips to the Legislature, the number of regional and state meetings approved, etc.

7.

The Board will include an item on its monthly agenda, giving the BLC an opportunity to discuss advocacy information.

Legal Reference:

§ 5-7-112, MCA ARM 44.12.204

Procedure History: Promulgated on: 4-14-2014 Reviewed on: Revised on:

Payment threshold – inflation adjustment Payment threshold – inflation adjustment


Ronan Public Schools

R

THE BOARD OF TRUSTEES

1420F

Notice Regarding Public Comment Montana law requires school districts and other public agencies to include on the agenda for public meetings an item allowing public comment on any public matter not otherwise specifically listed on the agenda that is within the jurisdiction of the agency. The public comment portion of the agenda is not the time designated to hear items that are specifically listed/identified on the agenda. For those individuals who desire to address the Board during the public comment, please state your name prior to beginning your comment. There will be an opportunity for citizens who have not signed in to comment at the conclusion of the comment period. The Board would like to remind everyone in attendance to avoid violations of individual rights of privacy when providing comment. The Board will not hear comments on contested cases or other adjudicative proceedings. Depending on the number of persons who wish to address the Board, the Board Chairperson may place reasonable time limits on comments, in order to maintain and ensure effective and efficient operations of the Board. By law, the District cannot take any action on any matter discussed during the public comment portion of the meeting as those matters are not specifically noticed on the agenda. The Board may take a matter raised during the public comment period under consideration for inclusion on a future agenda. In accordance with Montana law, citizens have the right to comment on an item that is specifically listed on the agenda. Citizens will be permitted to do so when the item comes up for discussion and action. The board chair will indicate when the public has the opportunity to comment prior to board action on a particular agenda item. The Board Chair has the authority to manage all public comment periods and will do so in accordance with state law and district policy. Policy History: Adopted on: Reviewed on: Revised on: 11-20-2019

Š MTSBA 2019


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42

Ronan Public Schools

R

THE BOARD OF TRUSTEES

1420F

Notice Regarding Public Comment Montana law requires school districts and other public agencies to include on the agenda for public meetings an item allowing public comment on any public matter not otherwise specifically listed on the agenda that is within the jurisdiction of the agency. The public comment portion of the agenda is not the time designated to hear items that are specifically listed/identified on the agenda. For those individuals who desire to address the Board during the public comment, please state your name prior to beginning your comment. There will be an opportunity for citizens who have not signed in to comment at the conclusion of the comment period. The Board would like to remind everyone in attendance to avoid violations of individual rights of privacy when providing comment. The Board will not hear comments on contested cases or other adjudicative proceedings. Depending on the number of persons who wish to address the Board, the Board Chairperson may place reasonable time limits on comments, in order to maintain and ensure effective and efficient operations of the Board. By law, the District cannot take any action on any matter discussed during the public comment portion of the meeting as those matters are not specifically noticed on the agenda. The Board may take a matter raised during the public comment period under consideration for inclusion on a future agenda. In accordance with Montana law, citizens have the right to comment on an item that is specifically listed on the agenda. Citizens will be permitted to do so when the item comes up for discussion and action. The board chair will indicate when the public has the opportunity to comment prior to board action on a particular agenda item. The Board Chair has the authority to manage all public comment periods and will do so in accordance with state law and district policy. Policy History: Adopted on: Reviewed on: Revised on: 11-20-2019

Š MTSBA 2019


Ronan Public Schools THE BOARD OF TRUSTEES

R 1420F

Notice Regarding Public Comment MTSBA recommends that you attach the following notice to your agendas for your regular Board meetings and/or have the Board Chairperson read it aloud at the beginning of the Board meeting, until the public becomes educated about the process: Montana law requires school districts and other public agencies to include on the agenda for public meetings an item allowing public comment on any public matter not otherwise specifically listed on the agenda that is within the jurisdiction of the agency. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed/identified on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are specifically listed/identified on the agenda. For those individuals who desire to address the Board during the “public comment” portion of the meeting, if you haven’t already done so, please sign your name to the sheet located with the District Clerk and indicate the general topic on which you will be commenting. The Board Chairperson will call individuals to speak in the order listed on the sheet provided. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the general public during his/her designated time to speak. In addition the Board will not hear comments on contested cases or other adjudicative proceedings. Depending on the number of persons who wish to address the Board, the Board Chairperson may place reasonable time limits on comments, in order to maintain and ensure effective and efficient operations of the Board. By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is specifically noticed on the agenda, and the public has been allowed the opportunity to comment.


Ronan Public Schools

1441F PARTICIPATION REQUEST

The Board of Trustees of School District No. 30 welcomes and encourages public participation in its meetings. In the interest of conducting an effective meeting, the Board asks that you complete the following form and return it to the Clerk. You will be recognized by the Chairperson during the “Delegations� on the agenda. Please limit your remarks to five (5) minutes. Name: _________________________________________________________ (please print) Topic: _________________________________________________________ _________________________________________________________


RONAN PUBLIC SCHOOLS R = required 2000 SERIES INSTRUCTION TABLE OF CONTENTS

R R R

R R

2135P 2150P 2151F 2160P 2161P 2162P 2163P 2170P 2221P 2250P 2310P 2311P

R 2312P 2320P 2332P 2410P 2420P 2421P 2410P 2510P

Research Studies Co-Curricular Program Assumption of Risk Form Title I Parent Involvement Special Education Section 504 of the Rehabilitation Act of 1973 (“Section 504”) Traffic Education Program and Requirements Digital Academy Classes School Closure Adult Education Selection of Library Materials Selection, Adoption, and Removal of Textbooks and Instructional Materials Copyright Compliance Field Trips, Excursions, and Outdoor Education Religious Beliefs and School Activities High School Graduation Requirements Grading and Progress Reports Promotion and Retention High School Graduation Requirements School Wellness Procedure on Physical Activity and Nutrition


Ronan Public Schools INSTRUCTION

2135P

Research Studies All research proposals from outside sources will be submitted in prospective form, with instruments attached, to the Superintendent at least three (3) weeks before the date the research study is to be conducted. The prospectus will include the researcher’s name, address, and phone number, as well as a description of the purpose of the study, the procedures to be used, the treatment of the data, and the distribution of the study. The Superintendent will approve or disapprove all research studies. Approval will be based on educational significance, project design, and disruption to the regular school process, with the primary criteria being its value to the District. A final copy of the study will be provided free of charge to the District.

Procedure History: Promulgated on: Revised on:

5-14-07


Ronan Public Schools INSTRUCTION

2150P page 1 of 7

Co-Curricular Program All persons involved with the co-curricular program should conduct themselves in a manner which sets a good example for the younger people in the community. They should have a thorough understanding of the rules, regulations, requirements, and standards which make up the District co-curricular program. Participation in co-curricular activities is a privilege. The responsibilities of co-curricular participants are greater than those of other students. Parental Permission for Field Trips Principals and teachers will secure written permission from parents before taking students on field or activity trips. Student Lodging – Private Residences Although it is the general policy of the District that students traveling as part of a Districtsanctioned activity will not be lodged in a private residence, on request the Board will consider exceptions, which may include student participation in the American Foreign Exchange Program and similar opportunities deemed culturally and educationally beneficial to students. Staff members supervising activity groups and interested in the District offering their group an exception will comply with the following guidelines: 1.

All prospective trips that may involve lodging students in private homes must be discussed with and given preliminary approval by the appropriate principal or other administrator.

2.

If the principal or administrator offers approval, the plan should be submitted in writing to the Superintendent, who will submit the request to the Board. Such request should include: a. Evidence of prudent planning; b.   All possible assurance that the private residences are credible and appropriately supervised; c.   Evidence that parents of participants have been notified of lodging arrangements; d.   Evidence that adequate supervision will be provided in situations of mass lodging in gymnasiums, churches, etc.; e.   Evidence that clear instructions have been conveyed to all involved, including parents of District students, the students, host parents, and supervisors, of the rules, regulations, and expectations of the District for students representing the District at out-of-town activities. In the interest of good communications with parents and good public relations, principals will notify parents of pending activities, whenever the activity deviates


2150P page 2 of 7 from normal school-day hours, or when the activity may be of special interest to parents. Fund Drives All fund drives conducted in the schools or community by students or student organizations for school-related purposes must receive the Superintendent’s prior approval. Church/Home Night Wednesday nights are recognized as church/home night. • •   •  

In grades K-5 student activities will not be scheduled after 5:00 p.m. In grades 6-12 students activities will not be scheduled after 6:45 p.m. In grades 7-12, when individual student scheduling conflicts occur on church/home night, students will be released from scheduled school activities to attend scheduled church activities.

Supervision 1.

All activities, including practices and rehearsals, will be adequately supervised at all times. Children and adults will confine themselves to the area and not access other areas of the building.

2.

If police supervision is anticipated or advisable for the activity, arrangements for such protection must be made by the party(ies) requesting use of the facilities.

Montana High School Association Teachers and principals in charge of activity groups under jurisdiction of the Montana High School Association will enforce all rules and regulations applicable to that particular group. Extracurricular Activities Principals or their designee are responsible for extracurricular programs of their buildings. All activities must be cleared through the principal’s office. High School Expectations: All persons involved with any part of the extracurricular program should conduct themselves in a manner which sets a good example for the younger people in the community. They should have a thorough understanding of the rules, regulations, requirements, and standards which make up the District extracurricular program. Participation in extracurricular activities is a


2150P page 3 of 7 privilege. The responsibilities of extracurricular participants are greater than those of other students. High School Activities Philosophy 1.

It is the District’s philosophy that students should have opportunity for meaningful participation in extracurricular activities in interscholastic programs.

2.

District coaches are provided necessary resources and are expected to create six (6) to twelve (12) continuous programs at a high level of excellence.

3.

The District has a commitment to provide high-quality staff, facilities, and resources for all six (6) to twelve (12) extracurricular activities offered.

4.

The District will encourage parents and community members to be actively involved in extracurricular activities.

The activities director is responsible for ensuring a comprehensive activities program which effectively meets the needs of District students. 1.

Academic Eligibility – Students who are not passing in their classes should not miss school for any activity. Advisors and coaches will monitor grades of students for whom they are responsible. (Refer to Policy 3510 – School-Sponsored Student Activities.)

2.

Students representing Ronan High School in an activity will adhere to all rules and regulations of Ronan High School. A student violating any rule or exhibiting unacceptable conduct of any kind will be referred to a school administrator for a review of any possible violation of school rules. A student violating any rule on trips will receive the same punishment as if the student violated the rule in school. All sponsors must receive written parental or guardian permission for students to travel on trips out of the District. If reasonable suspicion of illegal activities exists, an advisor or coach will inspect and search students’ rooms and belongings. If a student is going on a school-sponsored extracurricular activity trip and will be absent during a test, the student must see the classroom teacher before leaving, to make arrangements, at the teacher’s discretion, to take the test. An extracurricular trip does not relieve the student from test responsibilities.

3.

Participation Agreement – As a representative of the school and the community, the student is responsible for providing positive personal attributes related to citizenship,


2150P page 4 of 7 scholastic achievement, common courtesy, role modeling for younger students, and leadership. With these and other goals in mind, students will comply with the following rules: a.

Training: Students will not use, possess, manufacture, dispense, or distribute alcoholic beverages, illegal drugs, or tobacco. (Refer to Policy 3341 – Extra- and Co-Curricular Chemical Use.)

b.

Advisors and coaches may impose additional team rules.

c.

Disciplinary Action: Rumors about students are not grounds for disciplinary action. However, rumors will be checked out as thoroughly as possible, and disciplinary action will result if evidence of an infraction is found. It is the responsibility of advisors and coaches to report all infractions to the activities director, who will evaluate and determine if any activity or school penalties will be imposed. Students have a right to due process and may request a hearing with the Board before a final decision on exclusion from activities for the remainder of the school year. Training rules and suggestions will be given to students by advisors and coaches.

4.

Co-Curricular Eligibility – Students and parents must be concerned with and assume responsibility for eligibility. To be eligible to practice, a student must: a. Be regularly enrolled in school; b.   Have received a passing grade in at least twenty (20) periods of prepared work per week or its equivalent during the last preceding semester – “Incompletes” are not considered passing; c.   Pass a physical examination (ATHLETICS); d.   Comply with the semester rule, participation limits, and transfer rules; e.   Not be nineteen (19) years of age before August 31 of a given year; f.   Contact the activities director, if there are any questions or concerns. Advisors and coaches must check with all teachers to verify academic eligibility of their athletes.

5.

Foul Weather Policy – The following procedures become effective, when school administration, an advisor or coach, and/or a bus driver feel weather conditions are hazardous to highway travel: a.

One (1) day before departure each activity advisor and coach will provide all students with a complete trip itinerary to be taken home to parents. The itinerary will also be given to the activities director at that time.


2150P page 5 of 7 b.

Prior to Departure: The activity advisor or coach will contact the activities director or transportation supervisor, at school or at home, and jointly determine road conditions by: i. Calling the highway department and/or highway patrol for a road report for the trip; ii.   Calling law enforcement agencies or the highway department for a road report at a minimum of two (2) locations, or three (3) for longer trips, between Ronan and the destination; iii.   Calling school administration personnel at the point of destination and intermediary localities to request their assessment of local road and weather conditions. The activities director or transportation supervisor will make the final decision regarding travel, if these assessments indicate hazardous road conditions.

c.

After Departure: Once on the road the activity advisor or coach and bus driver will make an ongoing assessment of travel conditions. i. At intermediary localities contact will be made to determine travel conditions ahead. Contact will also be made with the activities director or transportation supervisor to keep the school informed and to receive updated travel conditions relative to the destination. ii.   The activity advisor or coach and the bus driver will mutually determine if travel should be continued. In case of disagreement the bus driver will make the final determination, and the activities director or transportation supervisor will be notified as soon as possible.

d.

On arrival at the destination the activity advisor or coach will contact the activities director or transportation supervisor.

e.

Prior to departure for Ronan, part 5b will be repeated.

If it is determined to stay overnight, responsible parties will do the following: •

The activity advisor or coach will call all area broadcasting stations and have them broadcast pertinent information.

The activity advisor or sponsor will organize a phone tree to notify parents by: i. Dividing the students into groups of five (5) or ten (10); ii.   Listing the parents’ names and home phone numbers of each group’s members; iii.   Having one (1) student from each group call home to notify his/her parent and have that parent call the remaining parents on that group’s phone tree.

After departure, part 5c will be repeated.


2150P page 6 of 7 Middle School Activities Philosophy It is the Board’s philosophy that Ronan Middle School students should have opportunity and encouragement for meaningful participation in extracurricular athletics, both interschool programs and intra-school programs. The District recognizes that an adequate number of participants are needed to run both types of programs. When this occurs children may have the chance to move from one program to another. Participation in either type of programs is governed by factors such as safety of students, the students’ skill levels, attitudes, academic grades, and attendance at practices. Win/loss records are not as important as student participation. Coaches are expected to utilize positive methods to teach skills and sportsmanship while maintaining a competitive spirit. Expectations: All persons involved with any part of the co-curricular program should conduct themselves in a manner which sets a good example for the younger people in the community. They should have a thorough understanding of the rules, regulations, requirements, and standards which make up the District co-curricular program. Participation in co-curricular activities is a privilege. The responsibilities of co-curricular participants are greater than those of other students. Eligibility Refer to the Ronan Middle School Student Handbook – Eligibility Policy. Dances 1. 2.   3.   4.  

Students will follow all school rules. Dances will be held from 7:00 p.m. to 10:00 p.m. A student leaving the dance will not be allowed back in to the dance. A minimum of two (2) school chaperones (teachers) is required. Parents are welcome to attend and/or help as chaperones.

Elementary Grades Expectations: All persons involved with any part of the co-curricular program should conduct themselves in a manner which sets a good example for the younger people in the community. They should have a thorough understanding of the rules, regulations, requirements, and standards which make up the District co-curricular program. Participation in co-curricular activities is a privilege. The responsibilities of co-curricular participants are greater than those of other students. At this level, activities will emphasize maximum participation by all students. The activities


2150P page 7 of 7 selection will be based on at least the following criteria: 1. 2.   3.   4.  

The general criteria listed in Policy 2150; Emphasis on individual skills developed at different levels of performance; Sportsmanship attitudes emphasized through game experiences; and “Low-key” competition to allow competitive drive to evolve from within the child rather than from external forces.

Procedure History: Promulgated on: 8/14/200 Revised on: 8/11/2003, 5/14/2007


2151F RONAN SCHOOL ATHLETICS INFORMED CONSENT AND INSURANCE VERIFICATION FORM Extracurricular activities may include physical contact and physical exertion. There is an inherent risk of injury in the activity. By signing this agreement, I acknowledge that the School District staff try to prevent accidents. I agree to accept responsibility for my student’s participation in the school activities. The activity is strictly voluntary. I, the undersigned, hereby acknowledge and understand that, regardless of all feasible safety measures that may be taken by the School District, participation in this event entails certain inherent risks. I certify that my student is physically fit and medically able to participate or have noted an applicable physical or medical diagnosis at the bottom of this form. I further certify that my student will honor all instructions of district staff and failure to honor instructions may result on dismissal from the activity. I have been informed of these risks, understand them, and feel that the benefits of participation outweigh the risks involved. My signature below gives my child permission to participate in a Ronan School Activity. I authorize qualified emergency medical professionals to examine and in the event of injury or serious illness, administer emergency care to my student. I understand every effort will be made to contact the family or contact person noted below to explain the nature of the problem prior to any involved treatment. In the event it becomes necessary for the district staff in charge to obtain emergency care for my student, I understand that neither the district employee in charge of the activity nor the school district assumes financial liability for expenses incurred because of an accident, injury, illness and/or unforeseen circumstances. The Ronan School District DOES NOT provide medical insurance benefits for students who choose to participate in activities programs. Parents or guardians may request information from the school district regarding medical insurance for students. If parents or guardians have their own insurance coverage during the student’s participation, that coverage information is provided below. Or parents may notify the School District that they do not have medical insurance. I have personal medical insurance to cover the student’s participation: INSURANCE (Company Name):____________________________________________________ Policy #____________________________________________ ____ I do not have personal medical insurance to cover the student’s participation and understand that the School District does not provide medical insurance to cover the students. I understand I will be responsible for any medical costs associated with the student’s participation. Signature Required Regardless of Insurance Coverage: Student Athlete: _____________________________________________ (Please Print) Parent/Guardian: _____________________________________________ (Signature) Date: ______________________________________________________

November 20, 2019


Ronan Public Schools INSTRUCTION

R 2160P page 1 of 2

Title I Parent Involvement To assure that parents are involved in the educational process for their children in any District Title I program, the following activities will be completed: 1.

Letters will be sent to parents, informing them that their child has been selected for the District Title I reading/language arts and/or mathematics program. Included in the letter will be a parent sign-off indicating that they accept or decline service.

2.

Parents will be informed about their child’s educational program, and the instructional plan will be discussed with them.

3.

A Title I classroom will participate in its school’s open house, for the purpose of getting acquainted and sharing information.

4.

During parent-teacher conferences in the K-4 building, parents will be informed of the previous year’s evaluation data, if appropriate, needs assessment and screening processes, student participation eligibility requirements, and ways parents can help their children at home.

5.

Written reports will be sent to the parents, each quarter.

6.

Conferences and phone calls will be made throughout the school year to explain the child’s progress. Parents may comment, and suggestions will be made if student improvement is needed. Teachers will also call parents, when positive comments and praise are appropriate.

7.

Parents will be invited to observe their children’s work and to visit the Title I room during the year.

8.

Parents will be given opportunities to assist in the reader/listener program and to help in the Title I room by making materials, explaining directions, and helping a child on a oneon-one basis with some learning tasks provided by the teacher.

9.

When requested, or as a need arises, Title I-related workshops will be offered for parents of K-6 Title I students.

10.

In the spring a survey questionnaire will be sent to parents, requesting evaluation input of the Title I program in which their child is involved.

11.

An annual general meeting will be conducted for all District Title I parents and the public. They will be invited to learn about the Title I program and student selection and


2160P page 2 of 2 evaluation processes. Suggestions and recommendations for the Title I program will be encouraged at this time. Students will participate in the program.

Procedure History: Promulgated on: Revised on:

December 14, 1998 May 14, 2007


Ronan Public Schools INSTRUCTION

R 2161P page 1 of 5

Special Education Child Find The District shall be responsible for the coordination and management of locating, identifying, and evaluating all disabled children ages zero (-0-) through twenty-one (21). Appropriate staff will design the District’s Child Find plan in compliance with all state and federal requirements and with assistance from special education personnel who are delegated responsibility for implementing the plan. The District’s plan will contain procedures for identifying suspected disabled students in private schools as identified in 34 C.F.R. 530.130 and 530.131(f), students who are home schooled, homeless children, as well as public facilities located within the geographic boundaries of the District. These procedures shall include screening and development criteria for further assessment. The plan must include locating, identifying, and evaluating highly mobile children with disabilities and children who are suspected of being a child with a disability and in need of special education, even though the child is and has been advancing from grade to grade. The District’s Child Find Plan must set forth the following: A. Infants and Toddlers (Birth through Age 2) Procedures for referral of infants and toddlers to the appropriate early intervention agency, or procedures for conducting child find. B. Preschool (Ages 3 through 5) Part C Transition planning conferences; frequency and location of screenings; coordination with other agencies; follow-up procedures for referral and evaluation; and procedures for responding to individual referrals. C. In-School (Ages 6 through 18) Referral procedures, including teacher assistance teams, parent referrals, and referrals from other sources; and follow-up procedures for referral and evaluation. D. Post-School (Ages 19 through 21) Individuals who have not graduated from high school with a regular diploma and who were not previously identified. Describe coordination efforts with other agencies. E. Private Schools (This includes home schools.) Child Find procedures addressing the provisions of A.R.M. 10.16.3125(1); follow up procedures for referral and evaluation. F. Homeless Children


2161P page 2 of 5 G. Dyslexia: The School District shall establish procedures to ensure that all resident children with disabilities, including specific learning disabilities resulting from dyslexia, are identified and evaluated for special education and related services as early as possible. The screening instrument must be administered to: (A) a child in the first year that the child is admitted to a school of the district up to grade 2; and (B) a child who has not been previously screened by the district and who fails to meet gradelevel reading benchmarks in any grade; The screening instrument shall be administered by an individual with an understanding of, and training to identify, signs of dyslexia designed to assess developmentally appropriate phonological and phonemic awareness skills. If a screening suggests that a child may have dyslexia or a medical professional diagnosis a child with dyslexia, the child's school district shall take steps to identify the specific needs of the child and implement best practice interventions to address those needs. This process may lead to consideration of the child's qualification as a child with a disability under this policy. Procedures for Evaluation and Determination of Eligibility Procedures for evaluation and determination of eligibility for special education and related services are conducted in accordance with the procedures and requirements of 34 C.F.R. 300.301-300.311 and the following state administrative rules: 10.16.3320 - Referral; 10.60.103 - Identification of Children with Disabilities; 10.16.3321 - Comprehensive Educational Evaluation Process; Procedural Safeguards and Parental Notification The District implements the procedural safeguard procedures as identified in 34 C.F.R. 300.500 300.530. A copy of the procedural safeguards available to the parents of a child with a disability must be given to the parents only one time a school year, except that a copy also must be given to the parents: •

Upon initial referral or parent request for evaluation;

•

Upon receipt of the first State complaint under 34 CFR 300.151 through 300.153 and upon receipt of the first due process complaint under 34 CFR 300.507 in a school year;


2161P page 3 of 5 •

In accordance with the discipline procedures in 34 CFR 300.530(h) (…on the date on which the decision is made to make a removal that constitutes a change of placement of a child with a disability because of a violation of a code of student conduct, the LEA must…provide the parents the procedural safeguards notice); and

Upon request by a parent.

A public agency also may place a current copy of the procedural safeguard notice on its internet website, if a web site exists. [34 CFR 300.504(a) and (b)] [20 U.S.C. 1415(d)(1)] The referral for special education consideration may be initiated from any source, including school personnel. To initiate the process, an official referral form must be completed and signed by the person making the referral. The District shall accommodate a parent who cannot speak English and therefore cannot complete the District referral form. Recognizing that the referral form is a legal document, District personnel with knowledge of the referral shall bring the referral promptly to the attention of the Evaluation Team. The District shall give written notice to the parent of its recommendation to evaluate or not to evaluate the student. The parent will be fully informed concerning the reasons for which the consent to evaluate is sought. Written parental consent will be obtained before conducting the initial evaluation or before reevaluating the student. The recommendation to conduct an initial evaluation or reevaluation shall be presented to the parents in their native language or another mode of communication appropriate to the parent. An explanation of all the procedural safeguards shall be made available to the parents when their consent for evaluation is sought. These safeguards will include a statement of the parents’ rights relative to granting the consent. Evaluation of Eligibility Evaluation of eligibility for special education services will be consistent with the requirements of 34 C.F.R. 300.301 through 300.311 regarding Procedures for Evaluation and Determination of Eligibility; and shall also comply with A.R.M. 10.16.3321. Individualized Education Programs The District develops, implements, reviews, and revises individualized education programs (IEP) in accordance with the requirements and procedures of 34 C.F.R. 300.320-300.328. Least Restrictive Environment To the maximum extent appropriate, children with disabilities, including children in public or private institutions or other care facilities, are educated with children who are nondisabled, and special classes, separate schooling, or other removal of children with disabilities from the regular class occurs only if the nature or severity of the disability is such that education in regular classes,


2161P page 4 of 5 with the use of supplementary aids and services, cannot be achieved satisfactorily. Educational placement decisions are made in accordance with A.R.M. 10.16.3340 and the requirements of 34 C.F.R. 300.114 - 300.120, and a continuum of alternate placements is available as required in 34 C.F.R. 300.551. Children in Private Schools/Out-of-District Placement Children with a disability placed in or referred to a private school or facility by the District, or other appropriate agency, shall receive special education and related services in accordance with the requirements and procedures of 34 C.F.R. 300-145 through 300.147 and A.R.M. 10.16.3122. As set forth under 34 C.F.R. 300.137, children with a disability placed in or referred to a private school or facility by parents do not have an individual right to special education and related services at the District’s expense. When services are provided to children with disabilities placed by parents in private schools, the services will be in accordance with the requirements and procedures of 34. C.F.R. 300.130 through 300.144, and 300.148. Impartial Due Process Hearing The District shall conduct the impartial hearing in compliance with the Montana Administrative Rules on matters pertaining to special education controversies. Special Education Records and Confidentiality of Personally Identifiable Information A.

Confidentiality of Information The District follows the provisions under the Family Educational Rights and Privacy Act (FERPA) and implements the procedures in 34 C.F.R. 300.610-300.627, § 20-1-213, MCA, and A.R.M. 10.16.3560.

B.

Access Rights Parents of disabled students and students eighteen (18) years or older, or their representative, may review any educational records which are designated as student records collected, maintained, and used by the District. Review shall normally occur within five (5) school days and in no case longer than forty-five (45) days. Parents shall have the right to an explanation or interpretation of information contained in the record. Non-custodial parents shall have the same right of access as custodial parents, unless there is a legally binding document specifically removing that right.

C.

List of Types and Locations of Information A list of the records maintained on disabled students shall be available in the District Administration Office. Disabled student records shall be located in the Special Education Office, where they are available for review by authorized District personnel, parents/guardians, and adult students. Special education teachers will maintain an IEP file in their classrooms. These records will be maintained under the direct supervision of the teacher and will be located in a locked file cabinet. A record-of-access sheet in each IEP file will specify the District personnel who have a legitimate interest in viewing these records.


2161P page 5 of 5 D.

Safeguards The District will identify in writing the employees who have access to personally identifiable information, and provide training on an annual basis to those staff members.

Destruction of Information The District will inform parents/guardians five (5) years after the termination of special education services that personally identifiable information is no longer needed for program purposes. Medicaid reimbursement records must be retained for a period of at least six years and three months from the date on which the service was rendered or until any dispute or litigation concerning the services is resolved, whichever is later. The parent/guardian will be advised that such information may be important to establish eligibility for certain adult benefits. At the parent’s/guardian’s request, the record information shall either be destroyed or made available to the parent/guardian or to the student if eighteen (18) years or older. Reasonable effort shall be made to provide the parent/guardian with notification sixty (60) days prior to taking any action on destruction of records. Unless consent has been received from the parent/guardian to destroy the record, confidential information will be retained for five (5) years beyond legal school age. E.

Children’s Rights Unless preempted by FERPA, privacy rights shall be transferred from the parent to an adult student at the time the student attains eighteen (18) years of age, unless some form of legal guardianship has been designated due to the severity of the disabling condition.

Discipline Students with disabilities may be suspended from school the same as students without disabilities for the same infractions or violations for up to ten (10) consecutive school days. Students with disabilities may be suspended for additional periods of no longer than ten (10) consecutive school days for separate, unrelated incidents, so long as such removals do not constitute a change in the student’s educational placement. However, for any additional days of removal over and above ten (10) school days in the same school year, the District will provide educational services to a disabled student, which will be determined in consultation with at least one (1) of the child’s teachers, determining the location in which services will be provided. The District will implement the disciplinary procedures in accord with the requirements of CFR 300.530-300.537. Legal Reference:

Procedure History: Promulgated on: Revised on:

34 CFR 300.1, et seq. Individuals with Disabilities Act (IDEA) § 20-1-213, MCA Transfer of school records 10.16.3122 ARM Local Educational Agency Responsibility for Students with Disabilities 10.16.3220 ARM Program Narrative 10.16.3321 ARM Comprehensive Educational Evaluation Process 10.16.3340 ARM Individualized Education Program and Placement Decisions 10.16.3560 ARM Special Education Records 10.60.103 ARM Identification of Children with Disabilities 37.85.414 ARM Maintenance of Records and Auditing (Medicaid) Chapter 227 (2019) Montana Dyslexia Screening and Intervention Act 7 - 9-01 11-10-03; 5-14-14-07, 10-8-07, 12-8-08, 1-13-20


Ronan Public Schools INSTRUCTION

R 2162P page 1 of 2

Section 504 of the Rehabilitation Act of 1973 (“Section 504”) (1)

Impartial Due Process Hearing. If the parent or legal guardian of a student who qualifies under Section 504 for special instruction or related services disagrees with a decision of the District with respect to: (1) the identification of the child as qualifying for Section 504; (2) the District’s evaluation of the child; and/or (3) the educational placement of the child, the parents of the student are entitled to certain procedural safeguards. The student shall remain in his/her current placement until the matter has been resolved through the process set forth herein. A.

The District shall provide written notice to the parent or legal guardian of a Section 504 student, prior to initiating an evaluation of the child and/or determining the appropriate educational placement of the child, including special instruction and/or related services;

B.

Upon request, the parent or legal guardian of the student shall be allowed to examine all relevant records relating to the child’s education and the District’s identification, evaluation, and/or placement decision;

C.

The parent or legal guardian of the student may make a request in writing for an impartial due process hearing. The written request for an impartial due process hearing shall identify with specificity the areas in which the parent or legal guardian is in disagreement with the District;

D.

Upon receipt of a written request for an impartial due process hearing, a copy of the written request shall be forwarded to all interested parties within three (3) business days;

E.

Within ten (10) days of receipt of a written request for an impartial due process hearing, the District shall select and appoint an impartial hearing officer who has no professional or personal interest in the matter. In that regard, the District may select a hearing officer from the list of special education hearing examiners available at the Office of Public Instruction, the county superintendent or any other person who would conduct the hearing in an impartial and fair manner;

F.

Once the District has selected an impartial hearing officer, the District shall provide the parent or legal guardian and all other interested parties with notice of the person selected;

G.

Within five (5) days of the District’s selection of a hearing officer, a pre-hearing conference shall be scheduled to set a date and time for a hearing, identify the issues to be heard, and stipulate to undisputed facts to narrow the contested


2162P page 2 of 2 factual issues;

(2)

H.

The hearing officer shall, in writing, notify all parties of the date, time, and location of the due process hearing;

I.

Anytime prior to the hearing, the parties may mutually agree to submit the matter to mediation. A mediator may be selected from the Office of Public Instruction’s list of trained mediators;

J.

At the hearing, the District and the parent or legal guardian may be represented by counsel;

K.

The hearing shall be conducted in an informal but orderly manner. Either party may request that the hearing be recorded. Should either party request that the hearing be recorded, it shall be recorded using either appropriate equipment or a court reporter. The District shall be allowed to present its case first. Thereafter the parent or legal guardian shall be allowed to present its case. Witnesses may be called to testify, and documentary evidence may be admitted; however, witnesses will not be subject to cross-examination, and the Montana Rules of Evidence will not apply. The hearing officer shall make all decisions relating to the relevancy of all evidence intended to be presented by the parties. Once all evidence has been received, the hearing officer shall close the hearing. The hearing officer may request that both parties submit proposed findings of fact, conclusions, and decision;

L.

Within twenty (20) days of the hearing, the hearing examiner should issue a written report of his/her decision to the parties;

M.

Appeals may be taken as provided by law. The parent or legal guardian may contact the Office of Civil Rights, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582; (303) 844-5695 or (303) 844-5696.

Uniform Complaint Procedure. If a parent or legal guardian of the student alleges that the District and/or any employee of the District has engaged in discrimination or harassment of the student, the parent or legal guardian will be required to proceed through the District’s Uniform Complaint Procedure.

Legal Reference:

34 C.F.R. 104.36

Procedure History: Promulgated on: Revised on:

5/14/07

Procedural safeguards


Ronan Public Schools INSTRUCTION

2163P page 1 of 4

Traffic Education Program and Requirements Ronan Public Schools will provide a drivers’ training instruction program for students who live within the geographic boundaries of the public school district whether or not they are enrolled in the public school district and provided that students enrolled in the course will have reached their 15th birthday within six months of course completion, and has not yet reached 19 years of age on or before September 10 of the school year in which the student participates in traffic education. Student must complete sixty (60) hours of instruction in no less than twenty (20) days. Instruction will consist of the following: 1. 2.   3.  

Forty-two (42) hours of classroom instruction; Twelve (12) hours of in-auto observation; and Six (6) hours of behind-the-wheel driving.

Students will receive a grade of A through F. One-fourth (¼) credit will be placed on the transcript for successful completion of the course. Content of traffic education courses for student drivers should treat but not be limited to the following areas of study: 1. 2.   3.   4.   5.   6.   7.   8.   9.   10.   11.   12.   13.   14.   15.  

Basic and advanced driving maneuvers; Perceptual and decision-making techniques; Effects of drugs, including alcohol, and other substances on driving performance; Rules of the road, state traffic laws, and other local ordinances; Signs, signals, highway markings, and highway design innovations, which require understanding for efficient driving performance; Operation of motor vehicles on streets and highways, with emphasis on techniques which will aid the driver and passenger in the event of a collision and facilitate transportation and care of injured persons; Special characteristics of urban, rural, and freeway driving; Information on the capabilities and limitations of other highway users, such as pedestrians, bicyclists, motorcyclists, and operators of commercial vehicles; Special techniques for coping with emergency situations and environmental factors such as wind, rain, flooding, heat, ice, and snow; Preventive maintenance, with emphasis on motor vehicle systems and subsystems which are critical to safe operation; First aid and natural laws relating to the driving task; Comprehensive highway safety programs, such as law enforcement, and how they are developed and improved; Career awareness; Consumer education; License preparation – Traffic Education Learners License (TELL) permit; and


2163P page 2 of 4 16.

Energy conservation, as it relates to the driving task and the ecological impact of transportation.

Behind-the-Wheel Instruction Student experiences may include a combination of the following: 1. 2.  

Behind-the-wheel experiences in a dual-control vehicle operated under on-street conditions with the supervision of a teacher seated in the front seat, to the student’s right; In-traffic observation experience in a dual-control vehicle.

Teachers All teachers of traffic education must have: 1. 2.   3.  

4. 5.  

A valid Montana Teaching Certificate; Approval as a teacher of traffic education issued by the Superintendent of Public Instruction with each renewal of the teacher’s teaching certificate; A minimum of twelve (12) quarter hours of credit coursework in traffic-safety education, to include a basic advanced traffic education course – for each succeeding renewal of the teacher’s teaching certificate after initial approval, the teacher must accumulate six (6) quarter hours of credit coursework in traffic-safety education, until such time as an endorsable minor or its equivalent thirty (30) credits has been completed; A valid Montana driver’s license; and A driving record (local, state, and national) free from repeated collision experiences and traffic law violation within the previous three (3) years.

Teachers should consider Traffic Education for Montana Schools, A Resource Curriculum as the primary curriculum reference guideline for preparing classroom instruction. Fees All students will be required to pay a fee for the course prior to registering for the summer traffic education program. The fee will not be refundable after five (5) days of class, more than three (3) absences, or removal from class for discipline infractions. Attendance and Discipline Students elect to take driver’s training and are not required to do so. With this premise in mind, we expect all students to adhere to all attendance and discipline regulations. Students who do not cooperate will be asked to withdraw from the class and forfeit their fee.


2163P page 3 of 4 Student Enrollment and License Information All students enrolled in the traffic education program are to have in their immediate possession a valid Montana traffic education permit, a valid Montana Instruction Permit, or a valid Montana driver’s license. 1.

Traffic Education Permit. This permit is valid from the date of issue until course completion, as indicated by the expiration date, provided the student is accompanied by an approved traffic education instructor. These permits are issued to the District by the local driver examiner when presented for official Office of Public Instruction approval for the current year.

2.

Traffic Education Learner License. Montana’s Traffic Education Learner License allows a student to legally practice driving with a licensed parent or guardian as well as a traffic education instructor. It does not allow the student to practice driving with any licensed driver other than a licensed parent, guardian, or qualified teacher of traffic education. This license can only be obtained while the student is successfully participating in or has successfully completed a state-approved traffic education program. It is valid for only twelve (12) months from the date-of-purchase receipt. This license is issued by the driver’s examiner, providing: a.

b. c.   d.   e.   f.   g.   h.  

3.

The respective District personnel authorizes the student to apply for the license, by placing his/her name on the gold form entitled “Traffic Education Notice of Successful Participation” and transmits the original and duplicate to the county driver’s licensing bureau; The student has gone to the county drivers licensing bureau, paid the necessary fee, and obtained the driver’s license receipt and application form; The student presents the completed notarized application and receipt with proof of identity, date of birth, and Social Security number (optional) to the examiner or instructor; The student is at least fourteen-and-one-half (14½) years of age; The student has passed an eye test administered by the school nurse; The student is successfully participating in or has successfully completed a stateapproved traffic education program; The student successfully completes all parts of the driver’s license examination other than the driving test; Students must be sixteen (16) years of age to obtain a Montana Instruction permit or a driver’s license, unless they are enrolled in or have completed a stateapproved traffic education program.

Driver Examination Procedures. Students completing a traffic education course should be advised of the requirement for presenting a birth certificate, Social Security number (optional), and notarized form to the licensing official when they appear for examination.


2163P page 4 of 4 Before students fifteen (15) years of age may obtain a driver’s license, the administrative official of the District or county high school must verify to the driver’s examiner successful completion of a state-approved traffic education program. Parent Participation Parental assistance can serve to supplement the driving portion of the course. Parents should allow students to drive while taking the school course and after its completion or after receiving their TELL permit. The parental role is one of reinforcing skills. Skills should not be introduced by the parent. The important objective of traffic education, both formal and informal, is development of an effective, efficient, and responsible roadway user.

Procedure History: Promulgated on: Revised on:

12/14/1998 8/11/2003, 5/14/2007, 2/11/2008


Ronan Public Schools INSTRUCTION

2170P

Digital Academy Classes The District will permit a student to enroll in Montana Digital Academy (MDA) classes in order that such student may include a greater variety of learning experiences within the student’s educational program or enroll in a class for credit recovery. The District will allow students in grades 9-12 to enroll in the Montana Digital Academy program under the following conditions: 1. The student must be an enrolled student in the District. 2. A part-time student must be enrolled for a minimum of two courses. This can be a combination of one in-house class and one MTDA class, or two MTDA classes. 3. For Montana High School Association eligibility, the student must be enrolled for, and pass, any combination of four courses. 4. The student will be required to take the class(es) in the school building, during school time. OR: The student will be required to take the class(es) during the Digital Academy course within the schedule. OR: The student will have the option of taking the MTDA class(es) in the school building, during school time, or outside of the school building. 5. Students who wish to take MTDA classes and participate in MHSA activities must follow all extra-curricular eligibility rules. 6. Each spring the administration will present the MTDA course offerings to the Board for approval. 7. The District will allow a student to enroll in a maximum of three (3) MTDA courses per semester. 8. In order for a home school or private school student to participate in MHSA activities, the student must be enrolled in, and pass, four (4) classes per semester that are taught on campus from a highly qualified teacher.

Policy History: Adopted on: 9-13-2010 Reviewed on: Revised on: Š MTSBA 2009


Ronan Public Schools INSTRUCTION

2221P page 1 of 3

School Closure All students, parents, and school employees should assume that school will be in session and buses running as scheduled, unless there is official notification from the Superintendent or designee to the contrary. Such notice will be given via public media (generally radio). In the event extremely cold temperatures, wind chill factors, snow, wind, or other circumstances require a modification of the normal routine, the Superintendent or designee will make the modification decision prior to 6:00 a.m. and contact the public radio stations for broadcast to the community and will initiate the emergency fan-out communication procedure to all administrators. Modification of the normal routine generally occurs in one (1) of two (2) ways. The first (1st) circumstance occurs when buses are unable to safely make their normal runs. In this case bus transportation is suspended, but school is still in session. Students are encouraged to attend, but parents must make the judgment relative to safety for their children to reach school and return at the end of the day. The other rare and very unusual circumstance occurs when conditions warrant closure of the schools. In this circumstance two (2) situations may occur: (1) the Governor declares a state of emergency, and no state funds are denied the District as a result of the closure; (2) a state of emergency may not exist throughout the state, but conditions in Lake County require closure. In both situations the work schedules and responsibilities outlined below apply except as follows: In a Governor-declared emergency situation, where no state funds are to be denied, all classified employees will be paid in the same manner as though school were not closed. Administrators and other certified staff will consider the day(s) as regular work days for purposes of fulfilling their contract. For employees who do work, as stipulated below, equivalent compensatory time or additional straight pay will be provided. Work Schedules and Responsibilities for School Closures Superintendent Only the Superintendent or designee has authority to close schools. The Superintendent or designee will be on duty throughout any existing or potential emergency situation, day or night. All orders of doubtful origin should be confirmed with the Superintendent. Central Administrative Personnel Central administrative personnel will be expected to report for duty on their assigned shifts in the event of any school closure, insofar as is safely possible. Additional hours may be required,


2221P page 2 of 3 especially of the maintenance supervisor, business manager, and personnel director, depending on the nature of the emergency. If it is absolutely impossible for a central administrator to report for duty, the administrator may take the day as a personal leave day or vacation day, with the permission of the Superintendent. Insofar as is safely possible, building-level administrators or their designees will report for duty per their normal shifts or as otherwise directed each day during the school closure. The building administrator will ascertain that the building has been adequately secured and that any child who mistakenly reports to school (in the event school has been closed) is properly and safely cared for and returned home per District policy. The administrator and this minimal support staff will notify other staff and/or support employees of the situation and respond to telephone questions. When the situation has been stabilized, the personnel who reported to work may return home. An administrator or exempt employee who does not work a normal day will, by memorandum to the Superintendent, adjust his/her work year by the number of hours not worked on the day(s) of school closure. 12-Month Classified Employees In the event of school closure, 12-month classified personnel may report for duty or not report for duty, as directed by their immediate supervisor. Building secretaries and secretaries to key central administrative personnel who are required to be on duty are expected to report for duty. If a 12-month classified employee is unable to or does not report for duty, the employee will complete a leave request form to declare the day as personal leave, vacation, or leave without pay. 10- and 11-Month Classified Employees Ten- and 11-month employees may report for duty or not report for duty as directed by their immediate supervisor. If such employees do not report for duty, they will complete a District leave request form to declare the day as personal leave, vacation, or leave without pay. Aides, Food Service Workers, and Other 9Âź-Month Classified Employees These employees work only those days school is in session and are not expected to work when school is not in session. If school has been closed, 9Âź-month employees should not report for duty unless otherwise directed by their immediate supervisor. 9Âź-month employees will complete a leave request form to declare the day as personal leave, vacation, or leave without pay. Teachers (Teachers, Librarians, Psychologists, Counselors) If schools are closed for weather or other emergency conditions, teachers are not expected to report for duty unless directed otherwise. Teachers do not need to submit an absence form. In


2221P page 3 of 3 cases of school closures, it is customary for the days to be made up at another time; thus teachers will typically still fulfill their contract days.

Procedure History: Promulgated on: Revised on:

December 14, 1998 May 14, 2007


Ronan Public Schools INSTRUCTION

2250P page 1 of 2

Adult Education Funding for adult education is through a one-(1)-mill permissive levy on the high school and/or elementary district and student fees. “Adult” refers to persons age sixteen (16) and over and not currently enrolled in school. Enrollment in some classes will be available to students under age sixteen (16), only when the course is not offered in school, and adults are not available for that student spot. Procedures for adult education: 1.

The adult education coordinator is responsible for development, promotion, supervision, and coordination of programs.

2.

The adult education coordinator will maintain an advisory council consisting of representatives from staff and the community, which will meet up to two (2) times a year.

3.

It is the responsibility of the supervisor, with input from the advisory council, to avoid duplication and overlapping of courses offered elsewhere in the community.

4.

Potential instructors must make application to teach, submit a course outline, and have an interview with the adult education coordinator. Teaching certification is not required. References will be checked as needed.

5.

Programming will be determined by community needs and interests, by surveys, expressed interests of community members, identification of needs by representatives on the advisory council, and by the success of ongoing classes or programs.

6.

Promotion of programs will be through District newsletters, the school calendar, and public service announcements on radio, TV, or in local newspapers.

7.

Onsite supervision and evaluation of classes or programs will be accomplished by the adult education coordinator. Evaluation may be accomplished in part by class-member surveys conducted by the adult education coordinator at the conclusion of each course.

8.

The adult education coordinator and District office staff will be responsible for enrollment of students, collection of fees, provision of suitable classroom and lab facilities, and assignments of students.

9.

Classes are fee-supported and must meet minimum enrollments.

10.

Teaching materials, handouts, outlines, etc., may be duplicated or prepared using District equipment and facilities.


2250P page 2 of 2 11. Â

Certificates of merit or accomplishment may be offered on satisfactory completion of courses.

Procedure History: Promulgated on: Revised on:

2-8-99 5-14-07


Ronan Public Schools INSTRUCTION

R 2310P page 1 of 2

Selection of Library Materials Selection of library materials is a professional task conducted by library staff. Selection should be based on: • •   •   •   •   •   •  

Needs of the curriculum and requests from administrators and teachers. Individual student needs and requests by parents and students. Provision of a wide range of materials at all levels of difficulty, with a diversity of appeal and presentation of different points of view. Provision of accurate and objective materials. Provision of materials relevant to today’s world. Provision of materials with artistic, historic, and literary qualities. Provision of materials appropriate for the ages and maturity levels of students using the libraries.

In selecting library materials, the librarian will evaluate the existing collection; assess curricula needs; examine materials and consult reputable, professionally prepared selection aids. The following selection aids may be used: American Library Association publications Booklist Children’s Catalog (Wilson’s) Elementary School Library Collection Middle and Junior High School Catalog (Wilson’s) National Council of Teachers of English publications Reading Teacher School Library Journal Senior High School Catalog (Wilson’s) Wilson’s Library Bulletin Other periodicals and resource guides Numerous specialized bibliographies are also referred to, as well as bibliographies in textbooks and/or curricular guides adopted by the District. Materials not reviewed in standard sources will be purchased only after careful examination. Weeding When materials no longer meet criteria for selection, they will be weeded. Weeding is a necessary aspect of selection, since every library will contain works which may have answered a need at the time of acquisition, but which, with the passage of time, have become obsolete, dated, unappealing, or worn out.


2310P page 2 of 2 Discarded materials will be clearly stamped: “WITHDRAWAL FROM RONAN SCHOOL LIBRARY” Materials will be discarded in compliance with state law. Gifts Gift materials may be accepted with the understanding they must meet criteria set for book selection.

Procedure History: Promulgated on: Revised on:

2-8-99 5-14-07


Ronan Public Schools INSTRUCTION

R 2311P

Selection, Adoption, and Removal of Textbooks and Instructional Materials Curriculum committees will generally be responsible to recommend textbooks and major instructional materials purchases. Recommendations will be made to the Superintendent. The function of the committee is to ensure that materials are selected in conformance with stated criteria and established District goals and objectives. A curriculum committee may consist of only those members in a particular department. The same basic selection procedures should be followed as with District-wide committees. Selection and Adoption Textbooks shall be selected by a curriculum committee representing the various staff who will likely be using the text. In most, but not all, cases an administrator will chair the committee. Each committee should develop, prior to selection, a set of selection criteria against which textbooks will be evaluated. The criteria should include the following, along with other appropriate criteria. Textbooks shall: • •   •   •   •   •  

Be congruent with identified instructional objectives; Present more than one viewpoint on controversial issues; Present minorities realistically; Present non-stereotypic models; Facilitate the sharing of cultural differences; Be priced appropriately.

Removal Textbooks may be removed when they no longer meet the criteria for initial selection, when they are worn out, or when they have been judged inappropriate through the Learning Materials Review Process.

Procedure History: Promulgated on: Revised on:

5-14-07


Ronan Public Schools INSTRUCTION

R 2312P page 1 of 7

Copyright Compliance Staff may make copies of copyrighted District materials which fall within the following guidelines. If there is reason to believe the material to be copied does not fall within these guidelines, prior permission shall be obtained from the principal. Staff who fail to follow this procedure may be held personally liable for copyright infringement. • Materials on the Internet should be used with caution since they may, and likely are, copyrighted. •   Proper attribution (author, title, publisher, place and date of publication) should always be given. •   Notice should be taken of any alterations to copyrighted works, and such alterations should only be made for specific instructional objectives. •   Care should be taken in circumventing any technological protection measures. While materials copied pursuant to fair use may be copied after circumventing technological protections against unauthorized copying, technological protection measures to block access to materials may not be circumvented. Authorized Reproduction and Use of Copyrighted Material in Print: In preparing for instruction, a teacher may make or have made a single copy of: 1.  

A chapter from a book;

2.

An article from a newspaper or periodical;

3.

A short story, short essay, or short poem; or

4.

A chart, graph, diagram, drawing, cartoon, or picture from a book, periodical, or newspaper.

A teacher may make multiple copies, not exceeding one (1) per student, for classroom use or discussion, if the copying meets the tests of “brevity,” “spontaneity,” and “cumulative effect” set by the following guidelines. Each copy must include a notice of copyright. 1.

Brevity. a.

A complete poem, if less than 250 words and two pages long, may be copied; excerpts from longer poems cannot exceed 250 words.

b.

Complete articles, stories, or essays of less than 2500 words or excerpts from prose works less than 1000 words or 10% of the work, whichever is less, may be copied; in any event, the minimum is 500 words. (Each numerical limit may be


2312P page 2 of 7 expanded to permit the completion of an unfinished line of a poem or prose paragraph.) c.

One chart, graph, diagram, drawing, cartoon, or picture per book or periodical issue may be copied. “Special” works cannot be reproduced in full, including children’s books combining poetry, prose, or poetic prose.

d.

“Special” works cannot be reproduced in full under any circumstance; however, an except of not more than two published pages containing not more than 10% of the words in the text of such special work may be reproduced. What constitutes a “special” work is not clearly defined; however, special works include children’s books combining poetry, prose, or poetic prose with illustrations and are less than 2500 words in their entirety.

2.

Spontaneity. Should be at the “instance and inspiration” of the individual teacher when there is not a reasonable length of time to request and receive permission to copy.

3.

Cumulative Effect. Teachers are limited to using copied material for only one (1) course in the school in which copies are made. No more than one (1) short poem, article, story, or two (2) excerpts from the same author may be copied, and no more than three (3) works can be copied from a collective work or periodical issue during one (1) class term. Teachers are limited to nine (9) instances of multiple copying for one (1) course during one (1) class term. Limitations do not apply to current news periodicals, newspapers, and current news sections of other periodicals.

Performances by teachers or students of copyrighted dramatic works without authorization from the copyright owner are permitted as part of a teaching activity in a classroom or instructional setting. All other performances require permission of the copyright owner. The copyright law prohibits using copies to replace or substitute for anthologies, consumable works, compilations, or collective works. “Consumable” works include: workbooks, exercises, standardized tests, test booklets, and answer sheets. Teachers cannot substitute copies for the purchase of books, publishers’ reprints or periodicals, nor can they repeatedly copy the same item from term-to-term. Copying cannot be directed by a “higher authority,” and students cannot be charged more than actual cost of photocopying. Teachers may use copyrighted materials in overhead or opaque projectors for instructional purposes. Authorized Reproduction and Use of Copyrighted Materials in the Library: A library may make a single copy of or three digital copies: 1.

An unpublished work in its collection;


2312P page 3 of 7 2.

A published work in order to replace it because it is damaged, deteriorated, lost, or stolen, provided the unused replacement cannot be obtained at a fair price.

3.

A work that is being considered for acquisition, although use is strictly limited to that decision. Technological protection measures may be circumvented for purposes of copying materials in order to make an acquisition decision.

A library may provide a single copy of copyrighted material to a student or staff member at no more than the actual cost of photocopying. The copy must be limited to one (1) article of a periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price. In the latter circumstance, the entire work may be copied. In any case, the copy shall contain the notice of copyright, and the student or staff member shall be notified that the copy is to be used only for private study, scholarship, or research. Any other use may subject the person to liability for copyright infringement. At the request of a teacher, copies may be made for reserve use. The same limits apply as for single or multiple copies designated in “Authorized Reproduction and Use of Copyrighted Material in Print.” Authorized Reproduction and Use of Copyrighted Music A teacher may make a single copy of a song, movement, or short section from a printed musical work that is unavailable except in a larger work, for purposes of preparing for instruction. A teacher may make multiple copies for classroom use of an excerpt of not more than ten percent (10%) of a printed musical work if it is to be used for academic purposes other than performance, provided the excerpt does not comprise a part of the whole musical work which would constitute a performable unit such as a complete section, movement, or song. In an emergency, a teacher may make and use replacement copies of printed music for an imminent musical performance, when the purchased copies have been lost, destroyed, or are otherwise not available. A teacher may make and retain a single recording of student performances of copyrighted material for purpose of evaluation or rehearsal. A teacher may make and retain a single copy of excerpts from recordings of copyrighted musical works owned by the school or the individual teacher, for use as aural exercises or examination questions. A teacher may edit or simplify purchased copies of music, provided the fundamental character of the music is not distorted. Lyrics will not be altered or added.


2312P page 4 of 7 Copying may not be used to create, replace, or substitute for anthologies, compilations, or collective works. Copying of consumable works is prohibited. Copying for the purpose of performance is prohibited except in emergency as set forth above. Copying to avoid purchase of music is prohibited except as set forth above. All copies must include the copyright notice appearing on the printed copy. Performance by teachers or students of copyrighted musical works as part of a teaching activity in a classroom or instruction setting for instruction rather than entertainment is permitted without authorization of the copyright owner. If this requirement is not satisfied, performances of copyrighted non-dramatic musical works are permitted without authorization of the copyright owner, provided: 1.

The performance is not for a commercial purpose;

2.

None of the performers, promoters, or organizers are compensated; and

3.

There is no direct or indirect admission charge, OR any admission charge is used only for educational or charitable purposes; provided the copyright owner has not objected to the performance.

All other musical performances require permission of the copyright owner. Off-Air Recording of Copyrighted Programs Programs transmitted by television stations without charge for reception by the general public (“broadcast programs”) may be recorded off air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a school for a period not to exceed the first (1st) forty-five (45) consecutive calendar days after the date of recording. On conclusion of this period all off-air recordings must immediately be erased or destroyed. Off-air recordings may be used once by individual teachers in the course of relevant instructional activities and repeated once only when instruction reinforcement is necessary in classrooms and similar places devoted to instruction, during the first (1st) ten (10) consecutive school days in the forty-five-(45)-calendar-day retention period. “School days” are school session days, not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions. Off-air recordings may be made only at the request of and to be used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off air more than once at the request of the same teacher regardless of the number of times the program may be broadcast. A limited number of copies may be reproduced from each off-air recording to meet teachers’ legitimate needs under these guidelines. Each additional copy is subject to all provisions


2312P page 5 of 7 governing the original recording. After the first (1st) ten (10) consecutive school days, off-air recordings may be used, up to the end of the forty-five-(45)-calendar-day retention period, only for teacher evaluation purposes, i.e., to determine whether or not to include the broadcast program in the teaching curriculum. Permission must be secured from the publisher, before the recording may be used for instructional purposes or any other non-evaluation purpose after the ten-(10)-day period. Refer to the publisher for copyright limitations. Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations. All copies of off-air recordings must include the copyright notice on the broadcast program as recorded. Authorized Reproduction and Use of Video Rentals or Videos Purchased for Home Use Videos may be rented for classroom use only from agencies or companies which allow such use. Many retail video rental stores have strict license agreements prohibiting use with large, nonhome audiences. These restrictions may also apply to videos purchased for home use. Staff will be expected to review and honor these agreements. Authorized Reproduction and Use of Copyrighted Computer Software and CD-ROM Products Schools have a valid need for high-quality software at reasonable prices. To assure a fair return to authors of software programs, the District will comply with copyright laws and license agreements applicable to acquisition of software programs. The following guidelines are in effect: 1. Â

All copyright laws and license agreements between the vendor and the District will be observed;

2. Â

Staff will take reasonable precautions to prevent copying or use of unauthorized copies on school equipment, to avoid installation of privately purchased software on school equipment, and to avoid use of single-copy software or CD-ROM products across a network with multiple users, unless such use is permitted by the applicable license agreement;

3. Â

A backup copy will be purchased for use as a replacement if a program is lost or damaged; if the vendor is not able to supply a backup copy, the District will make a backup program in accordance with the applicable license agreement or 17 USC 117 and attest that the program will be used only for replacement purposes;


2312P page 6 of 7 4.

The principal is authorized to sign a software license agreement on behalf of the school and will retain a copy.

Authorized Reproduction and Use of Internet Materials Users must obtain copyright permission from the site provider for instructional use only. Website construction must adhere to copyright policies. Copying Limitations Circumstances will arise when staff are uncertain whether or not copying is prohibited. In those cases the Superintendent or designated copyright compliance officer should be contacted. The following prohibitions have been expressly stated in guidelines agreed to by representatives of educators and authors/publishers: 1.

Reproduction of copyrighted material will not be used to create or substitute for anthologies, compilations, or collective works.

2.

Unless expressly permitted by agreement with the publisher and authorized by District action, there will be no copying from copyrighted materials such as workbooks, exercises, test booklets, answer sheets, and the like.

3.

Staff and students will not: a.

Use copies to substitute for purchase of books, periodicals, music recordings, computer software, or other copyrighted material except as permitted by District procedure.

b.

Copy or use the same item from term-to-term without the copyright owner’s permission;

c.

Copy or use more than nine (9) instances of multiple copying of protected material for one (1) course in any one (1) term;

d.

Copy or use more than one (1) short work or two (2) excerpts from works of the same author in any one (1) term;

e.

Copy or use protected material without including the notice of copyright present in the original work; the following is a satisfactory notice: “NOTICE: THIS MATERIAL MAY BE PROTECTED BY COPYRIGHT LAW.”


2312P page 7 of 7 Procedure History: Promulgated on: Revised on:

2-8-99 5-14-07, 11-12-12


Ronan Public Schools INSTRUCTION

2320P page 1 of 2

Field Trips, Excursions, and Outdoor Education Field trips are defined as “travel away from school premises, under supervision of a teacher of an approved course of study, for the purpose of affording students a direct learning experience not available in the classroom.� Day and overnight field trips require administrative approval. With exceptions noted elsewhere in this procedure, out-of-state and overnight field trips must have specific Board approval. All travel will be provided by the District or commercial carrier except as noted elsewhere in this policy. Parents may not drive on field trips. Day Field Trips Staff requesting a one-(1)-day field trip will submit a completed field trip request form to the principal at least two (2) weeks before the field trip. The form will include a list of instructional objectives as well as pre- and post-learning activities. The principal will approve the field trip, based on the principal’s assessment of cost-to-benefit of the trip. The request will then be forwarded to the Superintendent for final approval. The sponsoring staff member will coordinate all activities related to the field trip, including ordering and confirmation of the bus, contact with the site to ensure maximum learning opportunities, assessing all activities related to the site for safety, and providing adequate supervision. Adequate supervision will typically be defined in the elementary school as one (1) adult supervisor for every ten (10) students. In middle school and senior high, at least two (2) adult supervisors will be provided for each bus, except when additional supervision is necessary. Buses with less than twenty-five (25) students require one (1) adult supervisor. Overnight Field Trips Staff requesting overnight field trips must submit a written plan to the principal, including purpose of the trip, supervision, proposed itinerary, estimated cost, housing and funding sources. The plan must be submitted at least four (4) weeks before the proposed date of the trip and before the trip is discussed with students or parents. Failure to have Board approval for the trip before contacting students or parents will result in disapproval of the trip. If students are housed in private homes, they are to be assigned to those homes in pairs or threes. If any transportation, such as to and from a private home, is provided by private vehicle, such arrangements must be noted on a form signed by the parents, giving permission for the student to travel in private vehicles.


2320P page 2 of 2 After approval by the principal, the proposal should be submitted to the Superintendent for approval at least four (4) weeks before the trip. Approval of the trip will depend on the amount of school time lost, value of learning objectives, organization and supervision of the trip. Out-of-State Trips Although the District recognizes the importance and value of some out-of-state trips, it also recognizes the necessity of funding regular and basic instructional programs first. In general, outof-state trips for organized clubs and activities should not be paid for out of District funds. Groups may elect to participate in fundraisers which, with individual student contributions, will cover trip costs. Exceptions are: 1.

When a group, individual, or organization submits, through the regular budget-building process, a request for an out-of-state trip, that request will be given the same consideration as any other budget item.

2.

When an activity group or school club qualifies in local or state competition for out-ofstate competition, and, due to time constraints, the group is unable to raise the funds, the activity may be funded out of the general fund budget.

The following factors will be considered in determining approval of out-of-state trips: • •   •   •   •  

Whether the trip is an extension of the academic program or solely extracurricular; Whether the trip is the result of successful competition at the local or state level; Whether the trip is directly related to the instructional process; Whether the trip causes minimal loss of school time; Whether trip costs are within available budgets.

Procedure History: Promulgated on: Revised on:

12-14-98 5-14-07


Ronan Public Schools INSTRUCTION

2332P

Religious Beliefs and School Activities It is recognized that some students hold religious beliefs which do not allow them to participate in some school activities, such as parties, the Pledge of Allegiance, dancing, and other festival events. The following will be used as a guide to assist the teacher: 1.

All students are expected to attend school on days activities occur in which they may not wish to participate. Students may be excused, without penalty, from that portion of the day that is unacceptable to them. Students are responsible for those learning outcomes required as part of the course.

2.

Teachers are not responsible for assuring that student behavior is congruent with the parent’s wishes.

3.

If nonparticipating students are in the classroom during an unacceptable activity, they are to stay in the classroom, unless prior arrangements have been made.

4.

Under no circumstance is a nonparticipating student to be singled out.

Students released to receive religious instruction under Policy 2332 will not be counted as absent.

Procedure History: Promulgated on: Revised on:

12-14-98 5-14-07


Ronan Public Schools INSTRUCTION High School Graduation Requirements

2410P page 1 of 3

Publication of Graduation Requirements Prior to registering in high school, each student will be provided with a copy of the current graduation requirements. Graduation requirements shall also be included in the student handbook. Credits Students shall be expected to earn a total of twenty-three (23) units in order to complete graduation requirements. A student may apply to Ronan High School Administration to participate in the OPI HiSET Option their graduation or 5th year. Students in the HiSET Option who complete Senior English, Economics, and Government and score a 46 on the HiSET Test will qualify for a Ronan High School Diploma. Special education students who have successfully completed their IEP leading to completion of high school will be awarded a diploma. Waiver of Requirement Graduation requirements generally will not be waived under any circumstances. However, in rare and unique hardship circumstances, the principal may recommend, and the Superintendent may approve, minor deviation from the graduation requirements. Alternative Programs Credit toward graduation requirements may be granted for planned learning experiences from accredited programs, such as summer school, university courses, and correspondence courses. All classes attempted at Ronan High School and all acceptable transfer credits shall be recorded on the transcript. All grades earned, including failures and retakes, shall be recorded as such and utilized in the calculation of Grade Point Average and class rank. Credit shall be awarded only once, regardless of repetition of the course. Dual Credit Dual credit allows high schools students to simultaneously earn credit toward both a high school diploma and college coursework that can lead to a postsecondary degree or certificate, or toward transfer to another college. The District will assign the grade given by the college professor to the student’s report card. The primary purpose of offering dual credit courses is to deliver high quality, introductory, college level courses to high-performing high school students. The Ronan School District No 30 has dual credit partnerships with Salish Kootenai College and Flathead Valley Community College. Students interested in dual credit opportunities must meet with their building administration to determine available options. Students should be aware of Montana High School Association on-campus attendance eligibility requirements for activity participation.


2410P page 2 of 3 Honors Students satisfying the graduation requirements with a GPA between 3.5 and 4.0 will receive High Honors, and students with a GPA between 3.0 and 3.499 will graduate with Honors. Class Rank (Grade Point Average) Class Rank is compiled from semester grades. Courses not eligible for GPA are designated with an asterisk on the report card. Valedictorian and Salutatorian Valedictorian and Salutatorian will be determined at the end of eight (8) semesters and will be based upon cumulative GPA and the completion of the Honors Curriculum. The student(s) with the highest GPA will be designated Valedictorian(s). The student with the next highest GPA will be designated Salutatorian. In case of a tie, the ACT or SAT scores will determine the recipient of the Montana University System Honors Scholarship. Students must be in continual attendance at Ronan High School the four (4) semesters prior to graduation to be considered for the title of Valedictorian or Salutatorian or the Montana University System Honors Scholarship. The Montana University System Honors Scholarship is awarded using the sixth-(6th)-semester GPA. Early Graduation In accordance with provisions of § 20-9-313, MCA, the ANB of a school may be increased when a high school district provides early graduation for a student who completes graduation requirements in less than eight semesters or the equivalent amount of secondary school enrollment. The increase must be established by the trustees as though the student had attended to the end of the school fiscal year and must be approved, disapproved, or adjusted by the Superintendent of Public Instruction. The Board hereby authorizes the high school principal to recommend to the Superintendent for early graduation students who are on track to complete the minimum requirements for graduation in less than eight semesters. Permission to graduate from school with less than four (4) years attendance shall be granted by the Board on the basis defined herein: All requests for graduation with less than four (4) years attendance shall be presented to the principal, who shall make a thorough review of the student’s units and reasons for the request and make his/her recommendation to the Superintendent. After review by the principal, the student should make the request in a letter directed to the District Superintendent of Schools and co-signed by the parents, and that request shall then be presented to the Board. All students must have completed the necessary unit requirements for graduation.


2410P page 3 of 3 Legal Reference:

ยง 20-9-313, MCA

Procedure History: Promulgated on: 5/14/2007 Revised on: Revised on: 10/14/19

Circumstances under which regular average number belonging may be increased


Ronan Public Schools INSTRUCTION

2420P

Grading and Progress Reports Report cards will be sent home every nine (9) weeks. These reports will include information relative to the student’s academic achievement, days absent, social behavior and/or attitudes toward school. In addition to report cards, parent-and-teacher conferences will be held at least once each year. Teachers are required to contact parents and document that contact, if a student is in danger of failing (D or F) at mid-quarter. Examples of contact include but are not limited to documented personal phone calls, mailed progress reports, and personal contact. Teachers are encouraged to write additional comments amplifying grades given.

Procedure History: Promulgated on: Revised on:

3-8-99 5-14-07


Ronan Public Schools INSTRUCTION

2421P page 1 of 3

Promotion and Retention In order to ensure the best decisions are being made regarding a child’s potential retention, the following guidelines are to be used: 1.

A comprehensive review of the various factors affecting the child’s school performance must be made. Factors including but not limited to the following may be considered: a.

Intelligence – should be looked at simply as an indicator – average range 85-115 – consider verbal versus nonverbal scores – consider both extremes.

b.

Attendance – prolonged absences, frequent absences, but inconsistent reasons for absences.

c.

Physical Development – size relative to typical size, physical health, physical and sexual maturity, coordination (large motor skills, small motor skills, eye-hand coordination).

d.

Attention Span – distractibility, duration, task commitment, listening skills, visual skills, all relative to typical for age.

e.

Socialization – relationship with peers, adapting to school setting (classroom versus auxiliary activities), relating to adults, history of antisocial behavior.

f.

Social Promotion – assigning to next class for reasons other than basic skill competencies – frequency, recency, special programs.

g.

Parental Influences and Attitudes – general attitude toward learning, education, school; parental ego (guilt, defensive attitude toward responsibility, history of education involvement, attitude toward teachers, professional role, personality); parentally seeking information (alternatives, parental recognition, denial of problem until crisis, attitude toward child, eliminate educational jargon, discussions on student’s responsibility and specific skill deficiency, what is currently going on at home, parent’s rights and privileges, assertiveness); sensitive to parental input on child; knowledge of child.

h.

Chronological Age – range of age difference from peers (no more than two (2) years) if not in special program, maturation relative to chronological age, gender difference, age relative to brothers/sisters, age and educational experiences, age relative to group, previous retention, age and mandatory attendance.

i.

Grades – work of student being accomplished but not at level placed, grades


2421P page 2 of 3 reflect basic competency, grades relative to achievement, scores, grades in which subjects are considered critical, number of subjects failed.

2.

j.

Siblings – position in family, previous promotion or retention of siblings (successful or nonsuccessful), grade level of siblings, relationships, blended families, social relations among siblings, parental and teacher comparisons, performance of siblings.

k.

Bicultural Realities – delayed English language – cultural traits, responsiveness to adults, children discipline, family structure, authority figures, attitude toward competition, value (educational, social meeting schedules), cultural differences (native religion, reservation/non-reservation, school enabling, reverse discrimination).

l.

Work Habits – attending to task, following directions, task completion, time management, accuracy, quality, ability to do independent work, doing own work, caring for materials.

m.

Responsibility – homework completion, punctuality, being prepared, accepting consequences, making excuses, acknowledging, constructively responding to rules.

n.

Basic Skill Competency – achievement test scores, report card grades, teacher record of performance, grade-level expectations (if defined).

o.

Transfers – frequency, recency, absences between, reasons, from where they come, effect on family, length of duration.

p.

Student Attitude – self-concept, facing reality of situation, owning problems, negative self-image, anticipate responses to retention, positive with self, couldn’t care less, overall attitude toward school, having goals (academic, etc.).

q.

Previous Retention – If a child has been retained, subsequent retentions are not in the student’s best interest.

If the child meets any of the following criteria, the child will be noted: a. Is significantly older than peers or has previously been retained; b.   Is of low ability; c.   Has disabling condition; d.   Has a very high ability; e.   Has significant contributing family problems; f.   Is being considered for retention because of discipline problems; g.   Parents oppose retention.


2421P page 3 of 3 3.

The procedures to be followed regarding a child-retention possibility are: a.

Teacher awareness that the child is failing on critical objectives for grade level;

b.

Teacher informs principal of the situation and provides evidence of failure – principal and teacher initiate review of factors relative to retention and explore constructive alternatives for remediation;

c.

Teacher contacts parent and informs them of the child’s status – teacher and parent determine specific constructive efforts which are identified to remediate the child’s situation;

d.

Teacher awareness that the child continues to fail (retention possible);

e.

Teacher relates, through the report card and other types of reports, the actual performance of the child;

f.

Parental contact is made by the teacher, and a conference is called – those to participate in the conference (child study team) are teacher, parents, principal and/or other resource personnel, as well as the child, if appropriate – this should occur during the third (3rd) quarter – besides a review of the child’s performance, a detailed review of the factors relative to retention is to be made;

g.

Principal, teacher, parent are to arrive at a decision relative to retention by the eighth (8th) week of the fourth (4th) quarter – maximum utilization is to be made of the factors relative to retention.

If the decision is made to retain, the child study team must consider constructive support and alternative programs as part of their recommendation. Such support programs as Title I, special education, counseling, peer tutoring, Indian education tutoring, use of aides or adult volunteers, college field experience personnel, rescheduling (different teacher, different approach), and extended time (before school, after school, recesses, etc.) are feasible alternatives for assisting the child and must be considered in the decision. If a parent insists on the child being retained, a notice will be placed in the child’s file that the retention was a parent decision and not recommended by the school.

Procedure History: Promulgated on: Revised on:

2-8-99 5-14-07


Ronan School District No. 30 School Wellness Procedure on Physical Activity and Nutrition Policy 2510P Background In the Child Nutrition and WIC Reauthorization Act of 2004, the U.S. Congress established a new requirement that all school districts with a federally-funded school meals program develop and implement wellness policies that address nutrition and physical activity by the start of the 2006-2007 school year. In response to requests for guidance on developing such policies, the National Alliance for Nutrition and Activity (NANA, see www.nanacoalition.org) convened a work group of more than 50 health, physical activity, nutrition, and education professionals from a variety of national and state organizations to develop a set of model policies for local school districts. The Ronan School District policy 2510 meets the new federal requirement. This comprehensive set of nutrition and physical activity procedures (Policy 2510P) is based on nutrition science, public health research, and existing practices from exemplary states and local school districts around the country. The Ronan School District wellness council’s first priority is to promote children’s health and well-being. However, feasibility of policy implementation also was considered. School Health Council Sandra Beal, Ronan Middle School Vice Principal; Marsha Wartick, Food Service Kitchen Supervisor; Jessica Jones, Ronan Middle School Teacher; JeNaia McGreevey, Middle School / High School Nurse and parent; Makenzy Kelch, Middle School / High School Health Enhancement Teacher; Darci Nice, Pablo Elementary Teacher; Brenda Rubel, Assistant Food Service Kitchen Manager; Ginger Pitts, SNAPS-Ed Nutrition Ed.; Laura Arvidson, Food Corps; Nicki Jimenez, 21st Century Grant Coordinator & After School Club Supervisor; Autumn Adams, Ronan School District Substitute & parent.

Preamble • Whereas, children need access to healthful foods and opportunities to be physically active in order to grow, learn, and thrive; •   Whereas, good health fosters student attendance and education; •   Whereas, obesity rates have doubled in children and tripled in adolescents over the last two decades, and physical inactivity and excessive calorie intake are the predominant causes of obesity; •   Whereas, heart disease, cancer, stroke, and diabetes are responsible for two-thirds of deaths in the United States, and major risk factors for those diseases, including unhealthy eating habits, physical inactivity, and obesity, often are established in childhood; •   Whereas, only 2% of children (2 to 19 years) eat a healthy diet consistent with the five main recommendations from the Food Guide Pyramid; •   Whereas, being overweight is an academic issue - overweight children have more school absences than children with a healthy weight, weight related teasing is a significant cause of bullying at school, and overweight children report a lower quality of life. •   Whereas, nutrition and fitness have been found to reduce irritability, anxiety, depression, apathy, infections, and absences. •   Whereas, nutrition and fitness improve attendance, energy levels, behavior, participation, test scores, and academic success. •   Whereas, nationally, the items most commonly sold from school vending machines, school stores, and snack bars include low-nutrition foods and beverages, such as soda, sports drinks, imitation fruit juices, chips, candy, cookies, and snack cakes; •   Whereas, school districts around the country are facing significant fiscal and scheduling constraints; and

1


Whereas, community participation is essential to the development and implementation of successful school wellness policies;

Thus, the Ronan School District is committed to providing school environments that promote and protect children's health, well-being, and ability to learn by supporting healthy eating and physical activity. Therefore, it is the policy of the District that: The District proposes to engage students, parents, teachers, food service professionals, health professionals, and other interested community members in developing, implementing, monitoring, and reviewing district-wide nutrition and physical activity policies. 1. All students in grades K-12 have opportunities, support, and encouragement to be physically active on a regular basis. 2.   Foods and beverages sold or served at school will meet the nutrition recommendations of the U.S. Dietary Guidelines for Americans. 3.   Qualified child nutrition professionals provide students with access to a variety of affordable, nutritious, and appealing foods that meet the health and nutrition needs of students, accommodating the religious, ethnic, and cultural diversity of the student body in meal planning; and will provide clean, safe, and pleasant settings and adequate time for students to eat. 4.   To the maximum extent practicable, the District will participate in available federal school meal programs (including the School Breakfast Program, school snacks, National School Lunch Program including after-school snacks). 5.   Schools will continue to provide nutrition education and physical education to foster lifelong habits of healthy eating and physical activity, and establish linkages between health education and school meal programs, with related community services.         TO ACHIEVE THESE POLICY GOALS: I. School Health Councils The school district strives to create, strengthen, or work to develop, implement, monitor, review, and, as necessary, revise school nutrition and physical activity policies. The council also serves as resources to the school for implementing these policies. A school health council consists of a group of individuals representing the school and community, and should include school administrator, a member of the school board, student(s), representatives of our school food program, teacher(s), health professionals, parents, and members of the public. II. Nutritional Quality of Foods and Beverages Sold and Served on Campus School Meals Meals served through the National School Lunch and Breakfast Programs: •   should be appealing and attractive to children; •   be served in clean and pleasant settings; •   meet, at a minimum, nutrition requirements established by local, state, and federal statutes and regulations; •   offer a variety of fruits and vegetables;

2


• •  

serve only low-fat (1%) and fat-free (1) and chocolate (1%) milk and nutritionally-equivalent nondairy alternatives (to be defined by USDA); and ensure that the served grains are whole grain.

The school’s food service program should share information about daily meals with parents and students. Such information could be made available on menus, a website, on cafeteria menu boards, or other point-of-purchase materials. Breakfast. To ensure that all children have breakfast, either at home or at school, in order to meet their nutritional needs and enhance their ability to learn, Ronan School District will, to the extent possible: • •   •   •  

Operate the School Breakfast Program. Arrange bus schedules and utilize methods to serve school breakfasts that encourage participation. Schools that serve breakfast to students will notify parents and students of the availability of the School Breakfast Program. Schools will encourage parents to provide a healthy breakfast for their children through newsletter articles, take-home materials, or other means. Free and Reduced-priced Meals. Ronan School District makes every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced price school meals2. Toward this end, Ronan School District may utilize electronic identification and payment systems; promote the availability of school meals to all students. Qualifications of School Food Service Staff. Qualified food service program employees participate in the school meal programs team. As part of the school district’s responsibility to operate a food service program, we will encourage and support continuing professional development for food service employees. The food service staff hired will operate as a team under the direction of the Food Service Supervisor. Sharing of Foods and Beverages. Ronan School District discourages students from sharing their foods or beverages with one another during meal or snack times, given concerns about allergies and other restrictions on some children’s diets. Elementary School (K-4 Students). The school food service program approves and provide all food and beverage sales to students in elementary schools. Given young children’s limited nutrition skills, food in elementary schools should be sold as balanced meals. Foods and beverages sold individually should be limited to low-fat and non-fat milk, fruits, and non-fried vegetables. Beverages • Allowed: water or seltzer water3 without added caloric sweeteners; fruit and vegetable juices and fruit-based drinks that contain at least 50% fruit juice and that do not contain additional caloric sweeteners; unflavored or flavored low-fat or fat-free fluid milk and nutritionally equivalent nondairy beverages (to be defined by USDA); 1

As  recommended  by  the  Dietary  Guidelines  for  Americans  2005.  2  A  whole  grain  is  one  labeled  as  a  “whole”   grain  product  or  with  a  whole  grain  listed  as  the  primary  grain  ingredient  in  the  ingredient  statement.     Examples  include  “whole”  wheat  flour,  cracked  wheat,  brown  rice,  and  oatmeal.     2  It  is  against  the  law  to  make  others  in  the  cafeteria  aware  of  the  eligibility  status  of  children  for  free,   reduced-­price,  or  "paid"  meals.   3  Surprisingly,  seltzer  water  may  not  be  sold  during  meal  times  in  areas  of  the  school  where  food  is  sold  or   eaten  because  it  is  considered  a  “Food  of  Minimal  Nutritional  Value”  (Appendix  B  of  7  CFR  Part  210).  If  a   food  manufacturer  fails  to  provide  the  added  sugars  content  of  a  food  item,  use  the  percentage  of  weight  from   total  sugars  (in  place  of  the  percentage  of  weight  from  added  sugars),  and  exempt  fruits,  vegetables,  and   dairy  foods  from  this  total  sugars  limit. Schools  that  have  vending  machines  are  encouraged  to  include   refrigerated  snack  vending  machines,  which  can  accommodate  fruits,  vegetables,  yogurts,  and  other   perishable  items.    

3


Not allowed: soft drinks containing caloric sweeteners; sports drinks; iced teas; fruit-based drinks that contain less than 50% real fruit juice or that contain additional caloric sweeteners; beverages containing caffeine, excluding low-fat or fat-free chocolate milk (which contain trivial amounts of caffeine). Foods A food item sold individually: • have no more than 35% of its calories from fat (excluding nuts, seeds, peanut butter, and other nut butters) and 10% of its calories from saturated and trans fat combined; •   have no more than 35% of its weight from added sugars; •   contain no more than 230 mg of sodium per serving for chips, cereals, crackers, French fries, baked goods, and other snack items; will contain no more than 480 mg of sodium per serving for pastas, meats, and soups; and will contain no more than 600 mg of sodium for pizza, sandwiches, and main dishes. A choice of at least two fruits and/or non-fried vegetables will be offered for sale at any location on the school site where foods are sold. Such items could include, but are not limited to, fresh fruits and vegetables; 100% fruit or vegetable juice; fruit-based drinks that are at least 50% fruit juice and that do not contain additional caloric sweeteners; cooked, dried, or canned fruits (canned in fruit juice or light syrup); and cooked, dried, or canned vegetables (that meet the above fat and sodium guidelines). Portion Sizes:

Encourage limiting portion sizes of foods and beverages sold individually to those listed below ( refer to Smart Snack Guidelines): o One and one-quarter ounces for chips, crackers, popcorn, cereal, trail mix, nuts, seeds, dried fruit, or jerky; o   One ounce for cookies; o   Two ounces for cereal bars, granola bars, pastries, muffins, doughnuts, bagels, and other bakery items; o   Four fluid ounces for frozen desserts, including, but not limited to, low-fat or fatfree ice cream; o   Eight ounces for non-frozen yogurt; o   Twelve fluid ounces for beverages, excluding water; and look at what is sold o   The portion size of a la carte entrees and side dishes, including potatoes, will not be greater than the size of comparable portions offered as part of school meals. Fruits and non-fried vegetables are exempt from portion-size limits.

Fundraising Activities. To support children’s health and school nutrition-education efforts, school fundraising activities encourage foods that meet the above nutrition and portion size standards for foods and beverages sold individually. Ronan School District encourages fundraising activities that promote physical activity. Rewards. Ronan School District limits foods or beverages, especially those that do not meet the nutrition standards for foods and beverages sold individually (above), as rewards for academic performance or good behavior,4 and not withhold food or beverages (including food served through school meals) as a punishment. Encourages the use of non-food items as rewards. III. Nutrition and Physical Activity Promotion and Food Marketing

4

Unless  this  practice  is  allowed  by  a  student’s  individual  education  plan  (IEP).  

4


Nutrition Education and Promotion. Ronan School District aims to teach, encourage, and support healthy eating by students. We encourage nutrition education and engage in nutrition promotion that: • supports comprehensive standard based program designed to provide students with the knowledge and skills necessary to promote and protect their health; •   includes enjoyable, developmentally-appropriate, culturally-relevant, participatory activities, such as contests, promotions, taste testing, farm visits, school greenhouse, and school gardens; •   promotes fruits, vegetables, whole grain products, low-fat and fat-free dairy products, healthy food preparation methods, and health-enhancing nutrition practices; •   emphasizes caloric balance between food intake and energy expenditure (physical activity/exercise); •   links with school meal programs, other school foods, and nutrition-related community services; Integrating Physical Activity into the Classroom Setting. For students to receive and fully embrace regular physical activity as a personal behavior, students may receive opportunities beyond the state required minimum for physical education class. Toward that end: •   classroom health education will complement physical education by reinforcing the knowledge and self-management skills needed to maintain a physically-active lifestyle and to reduce time spent on sedentary activities, such as watching television; Communications with Parents. The district supports parents’ efforts to provide a healthy diet and daily physical activity for their children. The district sends home nutrition information, posts nutrition tips on school websites, and makes school menus available. The district will provide information about physical education and other school-based physical activity opportunities before, during, and after the school day; and support parents’ efforts to provide their children with opportunities to be physically active outside of school. Such supports may include sharing information about physical activity and physical education through a website, newsletter, or other take home materials, special events, extra-curricular sports/inter-murals, or physical education homework. Food Marketing in Schools. School-based marketing will be consistent with nutrition education and health promotion. As such, schools will limit food and beverage marketing to the promotion of foods and beverages that meet the nutrition standards for meals or for foods and beverages sold individually (above).5 School-based marketing of brands promoting predominantly low-nutrition foods and beverages6 is prohibited. The promotion of healthy foods, including fruits, vegetables, whole grains, and low-fat dairy products is encouraged. Marketing activities that promote healthful behaviors (and are therefore allowable) include: vending machine covers promoting water; pricing structures that promote healthy options in a la carte lines or vending machines; sales of fruit for fundraisers; or coupons for discount gym attendance, etc. Staff Wellness. Ronan School District highly values the health and well-being of every staff member and will inform staff of activities and policies that support personal efforts by staff to maintain a healthy 5

Advertising  of  low-­nutrition  foods  and  beverages  is  permitted  in  supplementary  classroom  and  library   materials,  such  as  newspapers,  magazines,  the  Internet,  and  similar  media,  when  such  materials  are  used  in   a  class  lesson  or  activity,  or  as  a  research  tool.   6  Schools  should  not  permit  general  brand  marketing  for  food  brands  under  which  more  than  half  of  the  foods   or  beverages  do  not  meet  the  nutrition  standards  for  foods  sold  individually  or  the  meals  are  not  consistent   with  school  meal  nutrition  standards.  

5


lifestyle. For example, reduced ticket price for staff wellness ski days, blood analysis, flu shots, or walk to school events. IV. Physical Activity Opportunities and Physical Education Physical Education (P.E.) K-8. All students in grades K-8, including students with disabilities, special health-care needs, and in alternative educational settings, will receive a minimum of the Montana state requirement for physical education. Student involvement in other activities involving physical activity (e.g., interscholastic or intramural sports) will not be substituted for meeting the state physical education requirement. Recess. K-5 students will have at least 20 minutes a day of recess, preferably outdoors, during which we will encourage moderate to vigorous physical activity verbally and through the provision of space and equipment. Physical Activity Opportunities Before and After School. Ronan School District offers extracurricular physical activity programs, such as physical activity clubs or intramural programs. Ronan School District, as appropriate, offers interscholastic sports programs. A range of activities that meet the needs, interests, and abilities of all students, including boys, girls, students with disabilities, and students with special health-care needs are supported. Safe Routes to School. The school district assesses and if necessary, partners with the community and county governments, to the extent possible, makes needed improvements to make it safer and easier for students to walk and bike to school. When appropriate, the district will work together with local public works, public safety, and/or police departments in those efforts. V. Monitoring and Policy Review Monitoring / Policy Review The school food service team will ensure compliance with nutrition policies within school food service areas and will report on this matter to the superintendent. In addition, the school district will report on the most recent USDA School Meals Initiative (SMI) review findings and any resulting changes. The Wellness Committee or designee will develop, review, and update this summary report, School Wellness Procedure on Physical Activity and Nutrition as necessary on district-wide compliance with the district’s established nutrition and physical activity wellness policies, based on observations in the district. The results of these assessments will be compiled at the district level to identify and prioritize needs. Assessments will be repeated as necessary to help review policy compliance, assess progress, and determine areas in need of improvement. VI. Resources for Local School Wellness Policies on Nutrition and Physical Activity

Making it Happen: School Nutrition Success Stories, Centers for Disease Control and Prevention, U.S. Department of Agriculture, and U.S. Department of Education, <http://www.cdc.gov/HealthyYouth/nutrition/Making-ItHappen/>

Guidelines for School Health Programs to Promote Lifelong Healthy Eating, Centers for Disease Control and Prevention, <www.cdc.gov/mmwr/pdf/rr/rr4509.pdf>

Healthy School Meals Resource System, U.S. Department of Agriculture, <http://schoolmeals.nal.usda.gov/>

6


Fruit and Vegetable Snack Program Resource Center, hosted by United Fresh Fruit and Vegetable Association, <http://www.uffva.org/fvpilotprogram.htm>

•   National Health Education Standards, American Association for Health Education, <http://www.aahperd.org/aahe/pdf_files/standards.pdf> •  

U.S. Department of Agriculture Team Nutrition website (lists nutrition education curricula and links to them), www.fns.usda.gov/tn/Educators/index.htm

The Power of Choice: Helping Youth Make Healthy Eating and Fitness Decisions, U.S. Food and Drug Administration and U.S. Department of Agriculture's Food and Nutrition Service, <www.fns.usda.gov/tn/resources/power_of_choice.html>

National Eating Disorders Association, <www.nationaleatingdisorders.org>

Reference: • Gallatin Gateway School, School Wellness: Physical Activity & Nutrition, http://www.gallatingatewayschool.com/media/bin/HeathSafety/School%20Wellness%202012%20Physical%20Activity%20and%20Nutrition.pdf

7


RONAN PUBLIC SCHOOLS R = required 3000 SERIES STUDENTS TABLE OF CONTENTS 3100P

R R

R R

3110F 3121P 3122P 3125F 3131F 3141P 3141F 3145P 3200P 3210P 3210F 3221P 3224P 3225F 3231P 3300P 3310P 3410P 3415P 3415F 3416F 3431F 3530P 3600P - 3600F1 3600F2 3612P 3612F

Student Enrollment, Exceptional Circumstances Meriting Waiver of Age Requirements for Pupils Application for Early Entrance to Kindergarten or Grade 1 Enrollment and Attendance Records Attendance Policy McKinney-Vento Homeless Assistance Dispute Resolution Form Request for Change in Attendance Site Nonresident Students Request for out-of-District Admission Foreign Exchange Students Rights, Responsibilities, and Authority of Certificated Staff Equal Education and Nondiscrimination Discrimination Inquiry Form Student Publications Student Dress Harassment Reporting Form for Students Searches and Seizure Suspensions and Expulsion â&#x20AC;&#x201C;Corrective Actions and Punishment Discipline of Students with Disabilities Vision, Hearing, and Scoliosis Screening Management of Sports Related Concussions Student-Athlete & Parent/Legal Custodian Concussion Statement Montana Authorization to Carry and Self-Administer Medication Accident Report Student Fund-Raising Activities Student Records Student Directory Information Notification Acceptable Use of Electronic Networks Internet Access Conduct Agreement


Ronan Public Schools 3100P

STUDENTS

Student Enrollment, Exceptional Circumstances Meriting Waiver of Age Requirements for Pupils When implementing Board Policy 3100, the District shall follow these procedures: 1. The administration shall review the criteria set forth in the Policy 3100 and make the preliminary determination whether an individual student or class of students meets the criteria for exceptional circumstances set forth therein; 2. The administration shall notify the parent(s)/legal guardian(s) of the administration’s recommendation to the Board regarding the enrollment of the student(s) under the exceptional circumstances meriting waiving of the age requirements; 3. The administration shall present the information to the Board for approval within making the preliminary determination; days of 4. In presenting the information to the Board, the administration shall either: (1) remove all identifying information about the student(s) when presenting the information to the Board in order to protect the privacy rights of the student under state and federal law, or (2) provide the name(s) of the students(s) to the Board in a closed session with notice to the parent(s)/legal guardian(s) that he/she/they have the right to attend the closed session; and 5. The Board shall make the final decision on the enrollment of students under the District’s exceptional circumstances policy. The trustees shall annually review this policy and procedure based on changing circumstances pertaining to the criteria used for determination of the program. Legal Reference: § 20-5-101, MCA § 20-6-501, MCA § 20-7-117, MCA § 20-9-309, MCA

Policy History: Adopted on: January 13, 2020 Revised on:

Admittance of child to school Definition of various schools Kindergarten and preschool programs Basic system of free quality of elementary and secondary schools defined Individual with Disabilities Act Federal Rehabilitation Act of 1973 N ational School Lunch Act (Public Law 396, 79th congress, chapter 281, nd 2 session) Title III, ESEA (English language Acquisition, language Enhancement, and Academic Achievement Act) MicKinney-Vento Homeless Assistance Act of 1987 (Pub. L. 100-77, July 22, 1987, 101 Stat. 482, U.S.C. § 11301 et seq.


Ronan Public Schools

3110F

APPLICATION FOR EARLY ENTRANCE TO KINDERGARTEN OR GRADE 1 Name of Student:

____________________________________________________________

Birth Date:

________________________ (Copy of birth certificate must be attached.)

Name of Parent:

____________________________________________________________

Address:

____________________________________________________________ ____________________________________________________________

Telephone Number: ____________________________________________________________ Instructions – Please complete the following information as completely as possible: 1)

I certify that _____________________ was attending Kindergarten in ______________. (Please attach appropriate record.)

2)

I certify that __________________________________________________ was attending c Kindergarten

c Grade 1

in _______________________________________. (place)

The student attended __________ days out of __________ days. (Please attach appropriate record.)

PARENT(S)/GUARDIAN(S): I hereby request that my child, ________________________, be considered for early entrance to c Kindergarten

c Grade 1

at the __________________________ Elementary School.

I HEREBY CERTIFY THAT ALL THE INFORMATION GIVEN IN THIS APPLICATION IS TRUE AND COMPLETE. _________________________________________________ Signature: Parent/Guardian

________________________ Date


Ronan Public Schools STUDENTS

3121P page 1 of 2

Enrollment and Attendance Records Average Number Belonging Average Number Belonging (ANB) is the enrollment measure used for the State Foundation Program calculations as defined in § 20-9-311, MCA. The ANB of one year is based on the attendance records of the preceding year. Funding for districts is based on ANB, which is based on “aggregate hours” per year and must be accurate. “Aggregate hours” means the hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled. For a child to be counted for ANB purposes: a)

The child must meet the definition of pupil as found in § 20-1-101(11), MCA;

b)

Attending 181 to 359 aggregate hours = One-quarter time enrollment

c)

Attending 360 to 539 aggregate hours = One-half time enrollment

d)

Attending 540 to 719 aggregate hours = Three-quarter time enrollment

e)

Attending 720 aggregate hours or more = Full-time enrollment

A school district may include in its calculation of ANB a pupil who is enrolled in a program providing fewer than the required hours of pupil instruction required under subsection § 20-9311(4)(a) or (4)(b) if the pupil has demonstrated proficiency in the content ordinarily covered by the instruction as determined by the school board using district assessments. The ANB must be converted to an hourly equivalent based on the hours of instruction ordinarily provided for the content over which the student has demonstrated proficiency. § 20-9-311(4)(d). Homebound Students Students who are receiving instructional services, who were in the education program and, due to medical reasons certified by a medical doctor, are unable to be present for pupil instruction, may be counted as enrolled for ANB purposes, if the student: a)

Is enrolled and is currently receiving organized and supervised pupil instruction;

b)

Is in a home or facility which does not offer a regular educational program; and

c)

Has instructional costs during the absence, which are financed by the District’s general fund.


3121P page 2 of 2 If a homebound student does not meet the criteria set forth above, the District may request a variance through the Office of Public Instruction, for consideration of the student in the enrollment count for ANB purposes beyond the tenth (10th) day of absence. Attendance Accounting Days present and absent for every student are to be recorded in each building, for the purpose of informing parents of a student’s attendance record. On the first (1st) Monday in October and the (1st) Monday in February the number of all enrolled students (whether present or absent) by grade level and class will be recorded on the forms provided by the District. Special education children who are enrolled in special programs sixteen (16) hours or more a week will be listed separately. The Director of Special Education should be contacted to verify this count. Monthly student counts of enrolled children by grade and classroom will be provided by the office.

Legal Reference:

Procedure History: Promulgated on: Revised on:

10.20.102, ARM § 20-1-101, MCA § 20-9-311, MCA

Calculation of Average Number Belonging (ANB) Definitions Calculation of Average Number Belonging (ANB) three-year average

March 8, 1999 May 14, 2007, August 12, 2013, September 14, 2015, September 12, 2016


Ronan Public Schools STUDENTS

3122P page 1 of 3

Attendance Policy The primary responsibility for good attendance rests with the parents. Parents are required, under § 20-5-103, MCA, to assure that their children attend school regularly. The District recognizes the importance of monitoring the parental responsibility for their child’s attendance. Further, the District is committed to taking whatever action is necessary, up to and including legal action, to assure that students attend school regularly. A telephone call or a note from either parent or guardian is necessary, when a student is absent or late for any reason. Notes must be given immediately to the attendance secretary. When a student arrives late or after an absence, the student is required to report directly to the office. All absences and tardies will be recorded on the report card. The principal or designee will attempt to contact, by the end of the school day, any parent, guardian, or legal custodian whose child is absent from school, but who has not reported the child absent for the school day, to determine whether the parent, guardian, or legal custodian is aware of the child’s absence from school. A copy of the attendance policy will be mailed to the parents or guardians of all students by September 15 of each school year. Personal contact will be made with parents of students who have excessive unexcused absences, tardies, or instances of skipped classes as defined in the “Excessive Absences” section below. A parent conference may also be required. Attendance letters will be mailed to parents or guardians, if the unexcused absences are of a continual nature. Reporting Absences When a student must be absent, parents must inform the school by 9:00 a.m. on the day of the absence. If the student is not present, and the parent has not notified the school of the absence, the school will attempt to call the parent by 11:00 a.m. the same day. The fact that the school will attempt to call the parent does not relieve the parent of the responsibility to call the school to report the child’s absence. In the event the parent was unable to contact the school, a parent note or call upon the student’s return to school will verify the absence. The school secretary will maintain a permanent record of student absences and tardies. Activities or Preplanned Absences It is the parent’s responsibility to notify teachers prior to a student being absent. Teachers may require the work to be completed and turned in prior to departure. If not requested by a teacher, students will have a minimum of one (1) day to make up work for each day missed, upon return. Absences for school-sponsored activities are excused, but students are held responsible for the


3122P page 2 of 3 work missed. In order to participate in an extracurricular activity, including practice, students must be in school during the afternoon of the date of the event or in the afternoon on the last school day prior to the activity if the activity falls on a non-school day. Exceptions may be made by the administration. Excused Absences Excused absences are defined as the following: 1.

Illness;

2.

Bereavement;

3.

Parental request for cultural or religious activities;

4.

Parental requests for extended family activities;

5.

Other unforeseen absences approved by the principal.

School work missed during an excused absence may be made up at full credit. Students shall have a minimum of one (1) day to make up work for each day missed. Unexcused Absences As a means of instilling values of responsibility and personal accountability, a student whose absence is not excused shall experience the consequences of his/her absences. A studentâ&#x20AC;&#x2122;s academic grade or credit in a particular subject or course may be adversely affected by reason of excessive tardiness or absence, and disciplinary action consistent with the District discipline policy and building-level discipline procedures may be imposed. Excessive absences may be reported to the authorities at any time. Excessive tardiness and absences are defined below. Excessive Absences Excessive absences are defined as follows: 1.

Skipping a class;

2.

Continual unexcused absences;

3.

Continual tardies to school or a class;

4.

Ten (10) or more absences of any kind during a semester, unless prior approval is given by the principal for special circumstances.


3122P page 3 of 3 Continual excused absences called in to the school or given over the phone by parents or guardians exceeding the ten (10) days per semester limit may require a parent/guardian conference and an attendance plan to be enacted. The District may require a medical excuse from a doctor. When appropriate, the Board shall, upon recommendation of the Superintendent, consider expulsion for chronic absenteeism. Incentives Individual schools may put into place a recognition plan for those students who exhibit successful efforts to have excellent attendance. Tardies Classroom tardies should be handled by the teacher. Excessive tardies may be referred to the building administratorâ&#x20AC;&#x2122;s office.

Legal Reference:

§ 44-2-507, MCA

Notice to parents of children absent from school

Procedure History: Promulgated on: Revised on:

4/12/1999 4/10/2006, 5/14/2007, 9/12/2016


Office of Public Instruction PO Box 202501 Helena, MT 59620-2501

School District

McKinney-Vento Homeless Education Assistance Dispute Resolution Form Liaison Telephone

Date of first contact by homeless individual, guardian, or representative Homeless Studentâ&#x20AC;&#x2122;s Name Describe the issue(s) in question

School District Contact (Superintendent/Principal) Date

Date

Telephone

(within 7 business days) Resolution at Liaison/School District Level (describe below) Forwarded to OPI Homeless Coordinator [please contact at (406) 444-2036]

or

(within 15 business days) Resolution at OPI Homeless Coordinator Level (describe below) Forwarded to Superintendent of Public Instruction

or

Describe Resolution Results

Homeless Coordinator Signature This form must be filed with

Heather Denny, Homeless Coordinator Office of Public Instruction PO Box 202501 Helena, MT 59620-2501 2/2/2012 Â


3131F School District No. 30 Ronan Public Schools REQUEST FOR CHANGE IN ATTENDANCE SITE Parentâ&#x20AC;&#x2122;s Name ____________________________________ Address

Date __________

____________________________________ ____________________________________

Phone # ________

Childâ&#x20AC;&#x2122;s Name ____________________________________

Grade __________

This is a request to change from ________________________________________ Elementary to (assigned site) ______________________________________ Elementary. (requested site) Reasons for requested change: 1.____________________________________________________________________________ ____________________________________________________________________________ 2.____________________________________________________________________________ ____________________________________________________________________________ 3.____________________________________________________________________________ ____________________________________________________________________________

Return this form to the School Office. Persons wishing to appeal the decision of the administration should notify the Superintendent. The Board of Trustees will consider the appeal at their next regularly scheduled meeting.

Action ____________________________________________ Date ______________________________________________


School District No. 30 Ronan Public Schools

3141F

REQUEST FOR OUT-OF-DISTRICT ADMISSION Return this form to the School Office. The request will be reviewed annually. Parentâ&#x20AC;&#x2122;s Name ____________________________________________ Date ____________________________________________________ Address___________________________________________________ Home Phone _________________________________ Work Phone # ________________________________ Student(s)

Grade(s)

1. ______________________________________________________________ 2.________________________________________________________________ 3._______________________________________________________________ We are requesting permission to enroll the student(s) listed above in the School(s). If elementary age, would you consider attending either elementary school? Yes No Reasons for request: 1._______________________________________________________________ 2._______________________________________________________________ 3._______________________________________________________________ Parent Signature _________________________________ Principal Action (Circle One):

Approved

Date___________________ Denied

Principal Signature: _______________________________________________ Date: _________________________________________

12/9/2019


Ronan Public Schools STUDENTS Nonresident Students

3141P

The following is an outline of the procedure to be followed by out-of-District students requesting admission to District schools: 1. File a completed Request for Out-of-District Admission form with the District office. (Forms are available from the District office or building secretaries.) 2. The Superintendent or designee will act on the request within five (5) school days. 3. The decision of the Superintendent or designee may be appealed to the Board at their next regular meeting. 4. If the request is approved, the parents must sign a standard Out-of-District Attendance Agreement form to be filed with the Lake County Superintendent. All approved requests are subject to annual review. Students will be expected to remain in good standing, and affected classrooms shall not be overcrowded. Where overcrowding is present, students who have been in District schools longer will be given preference over those with less time in-District. Parents of nonresident students shall be notified of their child’s status in May. In cases where space availability is uncertain, the child will be allowed to begin school pending the final decision of the Board at its September meeting. •

All out-of-District students seeking admission to the District must meet the following criteria:

Be in good standing with the most recently attended school in terms of academics, conduct, and attendance; Be able to demonstrate a record free of truancy; Be able to demonstrate a clean behavior record in the school last attended for a period of at least one (1) year; Have no criminal record; Have passing grades in the school previously attended, i.e., C average (2.0 GPA) or better; Have correctly completed the application process; Present no other educationally related detriment to the students and/or programs at School District #30.

• • • • • •

Procedure History: Promulgated on: Revised on:

7/27/1992 5/15/2000, 5/14/2007; 12/9/2019


Ronan Public Schools STUDENTS

3200P page 1 of 2

Rights, Responsibilities, and Authority of Certificated Staff Certificated staff shall share responsibility for supervising the behavior of students and maintaining the standards of conduct which have been established. Certificated staff shall have the right to: 1.

Expect students to comply with school rules.

2.

Develop and/or review building rules relating to student conduct and control at least once each year. Building rules shall be consistent with District rules relating to student conduct and control.

3.

Exclude a student from class for all or any portion of a period of instruction.

4.

Receive any complaint or grievance of students, regarding corrective action. They shall be given the opportunity to present their version of the incident and to meet with the complaining party in the event that a conference is arranged.

Certificated staff shall have the responsibility to: 1.

Distribute to students, parents, and staff a publication defining the rights, responsibilities, and corrective action or punishment relating to student behavior.

2.

Observe the rights of students.

3.

Enforce the rules of student conduct fairly, consistently, and without discrimination. Any infractions shall be reported to the principal orally and in writing as soon as possible regardless of any corrective actions taken by the teacher.

4.

Maintain good order in the classroom, in the hallways, and on the playgrounds or other common areas of the school or while riding on school buses (field trips) or during any extracurricular activity to which they are assigned.

5.

Maintain accurate attendance records and report all cases of truancy.

6.

Set an appropriate example of personal conduct and avoid statements which may be demeaning or personally offensive to any student or group of students.

7.

Principals shall notify parents, when students are suspended.

8.

Meet with parent(s) within five (5) school days, upon request to hear a complaint


3200P page 2 of 2 regarding the use of classroom materials and/or teaching strategies which are being employed in the classroom. Certificated staff shall have the authority to: 1.

Use physical restraint, defined as the placing of hands on a student in a manner that is reasonable and necessary to quell a disturbance, provide self-protection, protect the student or others from physical injury, obtain possession of a weapon or other dangerous object on the person of the student, maintain the orderly conduct of a student, including but not limited to relocating a student in a waiting line, classroom, lunchroom, principal’s office, or other non-campus facility.

2.

A teacher or administrator has the authority to hold a student to strict accountability for disorderly conduct in school, on the way to or from school, or during intermission or recess. However, a District employee may not inflict or cause to be inflicted corporal punishment on a student.

3.

Remove a student from a class session for sufficient cause.

4.

Detain a student after school for up to five (5) minutes, with due consideration for bus transportation.

5.

The Superintendent and/or principals may impose suspension and recommend to the Board the expulsion of a student.

Legal Reference:

§ 20-4-302, MCA § 20-4-402, MCA § 20-5-103, MCA § 20-5-202, MCA

Procedure History: Promulgated on: Revised on:

6-14-99 5-14-07

Discipline and punishment of students Duties of district superintendent or county high school principal Compulsory attendance and excuses Suspension and expulsion


3210F DISCRIMINATION INQUIRY FORM Under the provisions of Title IX of the Education Amendments of 1972 and Washington Revised Code § 28A.85, no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education or employment program or activity in the public school system. In compliance with Title IX and RCW 28A.85, this procedure has been established to allow students and employees to alert the School District to areas requiring correction or modification. (It is recommended that you attempt to resolve your concern with the individual(s) involved before filing a complaint with the compliance officer.) From – Name(s):

__________________

__________________

__________________

Address(es):

__________________

__________________

__________________

__________________

__________________

__________________

__________________

__________________

__________________

Telephone No(s). 1.

Please check area(s) of concern: c Counseling Services c Athletics (interscholastic) c Course Offerings c Extracurricular Activities c Physical Education c Use of Facilities c Vocational Training c Scholarships and Financial Aide c Employment c Textbooks and Instructional Materials c Other (please specify) ___________________________________________

2.

Give the grounds for your complaint, including all names, dates, and places necessary to understand the situation. ___________________________________________________ ________________________________________________________________________ ________________________________________________________________________

3.

What resolution or remediation would you like to occur? __________________________ ________________________________________________________________________

4.

Has this matter has been discussed with the teacher or supervisor of the individual(s) involved? c Yes c No If yes, to whom have you spoken? __________________________________________ (Give names and dates)

__________________________________________

Result(s) of your discussion(s):

__________________________________________

I (we) understand that the School District may request further information about this complaint and, if such information is available, I (we) shall present it upon request. _____________________________________________________ __________________ Signature(s) Date (USE ADDITIONAL PAGES IF NECESSARY)


3210F DISCRIMINATION INQUIRY FORM Under the provisions of Title IX of the Education Amendments of 1972 and Montana Code Annotated 49-2-307, Discrimination in Education, no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education or employment program or activity in the public school system. In compliance with Title IX and MCA, 49-2-307, this procedure has been established to allow students and employees to alert the School District to areas requiring correction or modification. (It is recommended that you attempt to resolve your concern with the individual(s) involved before filing a complaint with the compliance officer.) From – Name(s):

__________________

__________________

__________________

Address(es):

__________________

__________________

__________________

__________________

__________________

__________________

__________________

__________________

__________________

Telephone No(s). 1.

Please check area(s) of concern: c Counseling Services c Athletics (interscholastic) c Course Offerings c Extracurricular Activities c Physical Education c Use of Facilities c Vocational Training c Scholarships and Financial Aide c Employment c Textbooks and Instructional Materials c Other (please specify) ___________________________________________

2.

Give the grounds for your complaint, including all names, dates, and places necessary to understand the situation. ___________________________________________________ ________________________________________________________________________ ________________________________________________________________________

3.

What resolution or remediation would you like to occur? __________________________ ________________________________________________________________________

4.

Has this matter has been discussed with the teacher or supervisor of the individual(s) involved? c Yes c No If yes, to whom have you spoken? __________________________________________ (Give names and dates)

__________________________________________

Result(s) of your discussion(s):

__________________________________________

I (we) understand that the School District may request further information about this complaint and, if such information is available, I (we) shall present it upon request. _____________________________________________________ __________________ Signature(s) Date (USE ADDITIONAL PAGES IF NECESSARY)


Ronan Public Schools STUDENTS

3210P page 1 of 5

Equal Education and Nondiscrimination 1.

No person will, on the basis of gender, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any academic, extracurricular, research, occupation or vocational training, or other educational program or activity.

2.

The District will not provide any course or carry out any educational program or activity separately or require or refuse participation by any of its students on the basis of gender. This includes health, physical education, industrial, business, vocational, technical, home economics, music, and adult education courses. Students in physical education classes may be grouped by ability as assessed by objective standards of individual performance developed and applied without regard to gender. Students may also be separated by gender in physical education classes during participation in sports involving contact as defined by Title IX regulations. Where the use of a single standard of measuring skill or progress in a physical education class has an adverse effect on members of one (1) gender, the school will use appropriate standards which do not have that effect. Students in choral groups may be grouped by vocal range but not by gender. The District shall not discriminate against any person on the basis of gender in any interscholastic club or intramural athletic program offered by the school. However, the District may approve or sponsor separate teams for members of each gender, where selection for the teams is based upon competitive skill, or the activity involved is a contact sport as defined by Title IX regulations. In non-contact sports, however, where the school sponsors a team for one (1) gender but not for the other, and athletic opportunities for the other have previously been limited, members of the excluded gender will be allowed to try out for the team offered.

3.

Portions of classes which deal exclusively with human sexuality may be conducted in separate sessions for males and females.

4.

The District will not discriminate against any person on the basis of gender in counseling or guidance of students. Where the District finds that a particular class contains a substantially disproportionate number of individuals of one (1) gender, it will take the steps necessary to assure that such disproportion is not the result of discrimination in counseling or teaching.

5.

The District will not discriminate on the basis of gender in providing financial assistance to any student.


3210P page 2 of 5 6.

The District will not apply any rule concerning a student’s actual or potential parental, family, or marital status, which treats students differently on the basis of gender. The District will not discriminate against any student or exclude any student from an education program or activity, including any class or extracurricular activity, on the basis of the student’s pregnancy, unless the student voluntarily requests to participate in a separate program. Medical permission to participate in classes will not be required of pregnant females, unless such permission is required of all other students with physical disabilities (temporary or other).

7.

The District shall comply with all gender-equity provisions in interscholastic activities as provided by law and/or the Ridgeway Settlement Agreement of 1984.

Gender Procedure for Discrimination 1.

Definitions a.

Grievance: A complaint alleging a violation of any policy, procedure, or practice, which would be prohibited by Title IX, Section 504, and other federal and state civil rights laws, rules, and regulations.

b.

Title IX: The 1975 Implementing Regulations of the Education Amendments of 1972 and any memoranda, directives, guidelines, or subsequent legislation that may be issued.

c.

Section 504: The Rehabilitation Act of 1973.

d.

Federal and State Civil Rights Laws, Rules, and Regulations: The 1964 Civil Rights Act; Title VI; Title VII, as amended; Title IX; Age Discrimination Act of 1967 and 1975, as amended; Equal Pay Act of 1963; Section 504; the Montana Constitution; the Montana Human Rights Act; the Montana Code of Governmental Fair Practices and implementing federal and state rules and regulations.

e.

Grievant: A student or a parent or guardian of a student of the Ronan Public Schools, who submits a grievance.

f.

Title IX or Title IX/Section 504 Coordinator: The employee designated to coordinate the District’s efforts to comply with equity regulations and facilitate processing of complaints (“Coordinator”).

g.

Day: A calendar day.


3210P page 3 of 5 h. 2.  

3.

Ridgeway Settlement Agreement: 1984 Settlement Agreement on equity in high school interscholastic athletics (“Ridgeway”).

Basic Procedural Rights (applicable to all levels of the grievance process) a.

The Coordinator shall receive complaints, actively and independently investigate the merit of complaints, and assist the parties in resolution of complaints. The Coordinator may be utilized as a resource by any party, at any level of this procedure.

b.

Relevant records shall be available in accordance with the Montana Constitution, Article II, § 10, Right to Privacy, and “Guidelines for Student Records,” Appendix E, Montana School Accreditation Standards and Procedures Manual, March 1989.

c.

This procedure does not deny the right of the grievant to file formal complaints with other state and federal agencies (Montana Human Rights Commission or U.S. Department of Education Office of Civil Rights) or to seek private counsel for complaints alleging discrimination.

d.

In most instances parents or legal guardians should be part of the hearing and resolution process. In investigations of sexual harassment, it is recommended that the grievant be accompanied by a friend, parent, or advisor for support during any part of the process.

e.

Intimidation, harassment, or retaliation against any person filing a grievance or any person participating in the investigation or resolution of a grievance is a violation of law and constitutes the basis for filing a separate grievance.

f.

All records pursuant to the grievance shall be maintained by the District separate and apart from student records for a period of not less than five (5) years (§ 20-1212, MCA).

g.

If a grievance is taken to the Board for a formal contested case hearing, parties shall have the right to representation, to present witnesses and evidence, and to question opposing witnesses.

h.

It is the policy of this District to process all grievances in a fair, expeditious, and confidential manner.

Process Level 1: Principal or Immediate Supervisor (informal and optional; grievant may bypass)


3210P page 4 of 5 Many problems can be solved by an informal meeting with the parties and the principal or Coordinator. An individual with a complaint is encouraged to first discuss it with the teacher, counselor, or building administrator involved, with the objective of resolving the matter promptly and informally. An exception is that complaints of sexual harassment should be discussed with the first-(1st)-line administrator not involved in the alleged harassment. Level 2: Title IX Coordinator If the complaint is not resolved at Level 1, the grievant may file a written grievance stating: (1) the nature of the grievance; (2) the remedy requested; and (3) signed and dated by the grievant. The Level 2 written grievance must be filed with the Coordinator within sixty (60) days of the event or incident or from the date the grievant could reasonably become aware of such occurrence. The District may investigate and take action, when a student refuses to file a written grievance. The Coordinator has authority to investigate all grievances. If possible, the Coordinator will resolve the grievance. If the parties cannot agree on a resolution, the Coordinator will prepare a written report of the investigation, which shall include the following: i.

A clear statement of the allegations of the grievance and the remedy sought by the grievant.

ii.

A statement of the facts as contended by each party.

iii.

A statement of the facts as found by the Coordinator and identification of evidence to support each fact.

iv.

A list of all witnesses interviewed and documents reviewed during the investigation.

v.

A narrative describing attempts to resolve the grievance.

vi.

The Coordinator’s conclusion as to whether the allegations in the grievance are meritorious.

vii.

If the Coordinator believes the grievance is valid, the Coordinator will recommend appropriate action to the Superintendent.

The Coordinator will complete the investigation and file a report with the Superintendent within thirty (30) days after receipt of the written grievance. The Coordinator will send a


3210P page 5 of 5 copy of the report to the grievant. If the Superintendent agrees with the recommendation of the Coordinator, the recommendation will be implemented. The Coordinator and the Superintendent may appoint an outside investigator. Level 3: Board of Trustees If the Superintendent rejects the Coordinator’s recommendation, and/or either party is not satisfied with the recommendation from Level 3, either party may make a written appeal to the Board, within fourteen (14) days of receiving the Coordinator’s report, for a formal contested case hearing. On receipt of the written appeal, the matter shall be placed on the Board agenda for consideration not later than their next regularly scheduled meeting. A decision shall be made and reported in writing to all parties within thirty (30) days of that meeting. The Board’s decision will be final unless appealed within the period provided by law. Level 4: County Superintendent If the case falls within the parameters of Ridgeway or is otherwise within the county superintendent’s jurisdiction, the Board’s decision may be appealed to the county superintendent within thirty (30) days after the final decision of the Board, pursuant to the Rules of School Controversy (10.6.103, et seq., ARM; see also Ridgeway).

Procedure History: Promulgated on: Revised on:

8-9-99 5-14-07


Ronan Public Schools STUDENTS

3221P

Student Publications The student publications instructor or advisor shall have the primary responsibility for supervising student publications and to determine that provisions incorporated into these procedures are met. The principal may request to review any copy prior to its publication. Such copy shall be returned to the student editors within two school days after it has been submitted for review. Any dispute that cannot be resolved at the building level shall be submitted to the Superintendent for further consideration. When appropriate, the Superintendent shall seek legal counsel. If the complaint cannot be resolved at that level, the Board, upon request, shall consider the complaint at its next regular meeting. The District intends that there be a minimum of interference by adults in the student publication program. Students should be permitted to assume responsibility for difficult decisions which may at times produce controversy. Such publication activities must teach elements of responsible journalism, respect for others and standards of civility.

Policy History: Promulgated on: Revised on:

August 9, 1999 May 14, 2007


Ronan Public Schools STUDENTS

3224P

Student Dress The primary responsibility for appropriate student dress and grooming is placed on the student and parent, provided that the studentâ&#x20AC;&#x2122;s dress and grooming does not materially or substantially disrupt the educational process of the school or create a health or safety hazard for themselves or others. If the studentâ&#x20AC;&#x2122;s dress or grooming violates the provision of this procedure or Policy 3224, his/her principal shall request the student to make appropriate corrections. If the student refuses, the principal shall notify the parents and request that the parent and the student make the appropriate necessary corrections. If both the student and the parent refuse, the principal shall take appropriate action, including suspension if circumstances so warrant. The principal, in connection with the sponsor or coach, or other persons in charge of an extracurricular activity, may regulate the dress and grooming of students who participate in that activity. Such regulation must be reasonable, substantially related to an important objective of the extracurricular activity, and considerate of the individual financial burden on students.

Procedure History: Promulgated on: Revised on:

8-9-99 5-14-07


Ronan Public Schools

3225F

Harassment Reporting Form for Students School ______________________________________________ Date ___________________ Student’s name _________________________________________________________________ (If you feel uncomfortable leaving your name, you may submit an anonymous report, but please understand that an anonymous report will be much more difficult to investigate. We assure you that we’ll use our best efforts to keep your report confidential.)

• Who was responsible for the harassment or incident(s)? ______________________________ ______________________________________________________________________________ •   Describe the incident(s). ______________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ •   Date(s), time(s), and place(s) the incident(s) occurred. _______________________________ ______________________________________________________________________________ ______________________________________________________________________________ •   Were other individuals involved in the incident(s)? c Yes c No If so, name the individual(s) and explain their roles. ____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ •   Did anyone witness the incident(s)? c Yes c No If so, name the witnesses. ________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ •   Did you take any action in response to the incident? c Yes c No If yes, what action did you take? ___________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ •   Were there any prior incidents? c Yes c No If so, describe any prior incidents. __________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature of complainant _________________________________________________________ Signatures of parents/legal guardians _______________________________________________


Ronan Public Schools STUDENTS

3231P

Searches and Seizure The following rules shall apply to any searches and the seizure of any property by school personnel: 1. Â

The Superintendent, principal, and the authorized assistants of either shall be authorized to conduct any searches or to seize property on or near school premises, as further provided in this procedure.

2. Â

If the authorized administrator has reasonable suspicion to believe that any locker, car, or other container of any kind on school premises contains any item or substance which constitutes an imminent danger to the health and safety of any person or to the property of any person or the District, the administrator is authorized to conduct a search of any car or container and to seize any such item or substance. The authorized administrator may perform random searches of any locker or container of any kind on school premises without notice or consent.

3. Â

If the authorized administrator has any reasonable suspicion to believe that any student has any item or substance in his/her possession, which constitutes an imminent danger to the property of any person or the District, the administrator is authorized to conduct a search of any car or container and to seize any such item or substance.

4.

No student shall hinder, obstruct, or prevent any search authorized by this procedure.

5.

Whenever circumstances allow, any search or seizure authorized in this procedure shall be conducted in the presence of at least one (1) adult witness, and a written record of the time, date, and results shall be made by the administrator. A copy shall be forwarded to the Superintendent as soon as possible.

6.

In any instance where an item or substance is found which would appear to be in violation of the law, the circumstance shall be reported promptly to the appropriate law enforcement agency.

7.

In any situation where the administrator is in doubt as to the propriety of proceeding with any search or seizure, the administrator is authorized to report to and comply with the directions of any public law enforcement agency.

Procedure History: Promulgated on: Revised on:

5-14-07


Ronan Public Schools STUDENTS

3231P

Searches and Seizure The following rules shall apply to any searches and the seizure of any property by school personnel: 1. Â

The Superintendent, principal, and the authorized assistants of either shall be authorized to conduct any searches or to seize property on or near school premises, as further provided in this procedure.

2. Â

If the authorized administrator has reasonable suspicion to believe that any locker, car, or other container of any kind on school premises contains any item or substance which constitutes an imminent danger to the health and safety of any person or to the property of any person or the District, the administrator is authorized to conduct a search of any car, locker, or container and to seize any such item or substance of any kind on school premises without notice or consent.

3.

No student shall hinder, obstruct, or prevent any search authorized by this procedure.

4.

Whenever circumstances allow, any search or seizure authorized in this procedure shall be conducted in the presence of at least one (1) adult witness, and a written record of the time, date, and results shall be made by the administrator. A copy shall be forwarded to the Superintendent as soon as possible.

5.

In any instance where an item or substance is found which would appear to be in violation of the law, the circumstance shall be reported promptly to the appropriate law enforcement agency.

Procedure History: Promulgated on: 5-14-2007 Reviewed on: Revised on: 4-14-2014


Ronan Public Schools STUDENTS

R 3300P page 1 of 3

Corrective Actions and Punishment The Board recognizes that every student is entitled to due process rights that are provided by law. Suspension •

“Suspension” means the exclusion of a student from attending individual classes or school and participating in school activities for an initial period not exceed ten (10) school days. An administrator may order suspension of a student.

The procedure set forth below will be followed when a proposed punishment of a student is to include denial of the right of school attendance from any single class or from a full schedule of classes for at least one (1) day. Before any suspension is ordered, a building administrator will meet with the student to explain charges of misconduct, and the student will be given opportunity to respond to the charges. When a student’s presence poses a continuing danger to persons or property or poses an ongoing threat of disruption to the educational process, a pre-suspension conference will not be required, and an administrator may immediately suspend a student. In such cases, a building administrator will provide notice of and schedule a conference as soon as practicable following the suspension. A building administrator will immediately report any suspension to a student’s parent or legal guardian. An administrator will provide a written report of suspension that states reasons for a suspension, including any school rule that was violated, and a notice to the parent or guardian of the right to a review of a suspension. An administrator will send a copy of the report and notice to the Superintendent. The Superintendent will conduct a review of any suspension on request of a parent or legal guardian. A student and parent or legal guardian may meet with the Superintendent to discuss suspension. After the meeting and after concluding a review, the Superintendent will take such final action as appropriate. Upon a finding by a school administrator that the immediate return to school by a student would be detrimental to the health, welfare, or safety of others or would be disruptive of the educational process, a student may be suspended for one (1) additional period not to exceed ten (10) school days, if the student is granted an informal hearing with the school administrator prior to the additional suspension, and if the decision to impose the additional suspension does not violate the Individuals with Disabilities Education Act (IDEA) or Rehabilitation Act. Students who are suspended from any class or from school entirely are responsible for the work missed.


3300P page 2 of 3 Expulsion The Board, and only the Board, may expel a student from school and may do so only after following due process procedures set forth below. “Expulsion” is any removal of a student for more than twenty (20) school days without the provision of educational services. Expulsion is a disciplinary action available only to the Board. The Board will provide written notice to a student and parent or legal guardian of a hearing to consider a recommendation for expulsion, which will be sent by registered or certified mail at least five (5) school days before the date of the scheduled hearing. The notice will include time and place of hearing, information describing the process to be used to conduct the hearing, and notice that the Board intends to conduct the hearing in closed session unless a parent or legal guardian waives the student’s right to privacy. Within the limitation that a hearing must be conducted during a period of student suspension, a hearing to consider expulsion may be rescheduled, when a parent or legal guardian submits a request showing good cause to the Superintendent at least two (2) school days before a hearing date as originally scheduled. The Superintendent will determine if a request shows good cause to reschedule a hearing. At hearing the student may be represented by counsel, present witnesses and other evidence, and cross-examine witnesses. The Board is not bound by formal rules of evidence in conducting the hearing. The student has the right to be present for the duration of the hearing. At hearing the student may be represented by counsel and ask questions, present perspectives, and provide witnesses or documentation. The Board is not bound by formal rules of evidence in conducting the hearing. Each school shall maintain a record of any disciplinary action that is educationally related, with explanation, taken against the student. When the Board of Trustees takes disciplinary action against a student, the Board must keep a written record of the action taken, with detailed explanation, even if the disciplinary action is decided during a closed session. A disciplinary action that is educationally related is an action that results in the expulsion or out-of-school suspension of the student. This record must be maintained/destroyed consistent with Montana Local Government Records Schedule 7, and is subject to transfer to a local educational agency, accredited school, or nonpublic school pursuant to 20-1-213, MCA. Procedures for Suspension and Expulsion of Students With Disabilities The District will comply with provisions of the Individuals with Disabilities Education Act (IDEA) when disciplining students. The Board will not expel any special education student when a student’s particular act of gross disobedience or misconduct is a manifestation of the student’s disability. The Board may expel, pursuant to its expulsion procedures, any special education student whose gross disobedience or misconduct is not a manifestation of the student’s disability. A disabled student will continue to receive education services as provided in the IDEA during a period of expulsion.


3300P page 3 of 3 A building administrator may suspend a child with a disability from the child’s current placement for not more than ten (10) consecutive school days for any violation of school rules, and additional removals of not more than ten (10) consecutive school days in that same school year for separate incidents of misconduct, as long as those removals do not constitute a change of placement under 34 CFR 300.519(b), whether or not a student’s gross disobedience or misconduct is a manifestation of a student’s disabling condition. Any special education student who has exceeded or who will exceed ten (10) days of suspension may temporarily be excluded from school by court order or by order of a hearing officer, if the District demonstrates that maintaining the student in the student’s current placement is substantially likely to result in injury to the student or to others. After a child with a disability has been removed from his or her placement for more than ten (10) school days in the same school year, during any subsequent days of removal the public agency must provide services to the extent required under 34 CFR 300.121(d). An administrator may remove from current placement any special education student who has carried a weapon to school or to a school function or who knowingly possesses or uses illegal drugs or sells or solicits the sale of a controlled substance while at school or a school function. The District will place such student in an appropriate interim alternative educational setting for no more than forty-five (45) school days in accordance with the IDEA. Legal Reference:

20 U.S.C. 1400, et seq.

Individuals with Disabilities Education Act 34 CFR 300.519-521 Procedural Safeguards § 20-1-213, MCA Transfer of School Records § 20-4-302, MCA Discipline and punishment of pupils definition of corporal punishment – penalty – defense § 20-4-402, MCA Duties of district superintendent or county high school principal § 20-5-105, MCA Attendance officer – powers and duties § 20-5-106, MCA Truancy § 20-5-201, MCA Duties and sanctions § 20-5-202, MCA Suspension and expulsion ARM 10.16.3346 Aversive Treatment Procedures ARM 10.55.910 Student Discipline Records Goss v. Lopez, 419 US 565 (1975) Section 504 IDEA

Procedure History: Promulgated on: Revised on:

9-13-99 1-8-01; 5-14-07; 10-08-07, 1-29-20


Ronan Public Schools STUDENTS

3310P page 1 of 8

Discipline of Students With Disabilities Code of Conduct Violations by Students With Disabilities, Resulting in Disciplinary Consequences of Ten (10) School Days or Less Student commits code of conduct violation for which the disciplinary consequence would result in removal from the student’s placement for ten (10) consecutive school days or less.

↓ School personnel may assign the consequence applicable to non-disabled students for a similar period of time, not to exceed ten (10) consecutive school days. Reg. 300.520(a)(1)(i).

↓ During the first (1st) ten (10) cumulative school days in one (1) school year, the school does not have to provide any services to the student if nondisabled students would not receive services. Reg. 300.121(d)(1).

↓ School personnel may continue to remove the student for disciplinary reasons for up to ten (10) school days at a time throughout the same school year for separate incidents of misconduct, so long as the removals do not constitute a change of placement under Reg. 300.519(b) and are those which would be applied to non-disabled students. Reg. 300.520(a)(1)(i).

---

A series of disciplinary removals, each for ten (10) consecutive school days or less, may result in a change of placement if they cumulate to more than ten (10) school days in one (1) school year. School personnel should analyze the length of each removal, the proximity of the removals to each other, and the total amount of time the child is removed. Reg. 300.519(b). If a removal would result in a change of placement, a manifestation determination review (MDR) must first be done. Reg. 300.523(a).

↓ th

Beginning with the eleventh (11 ) day of disciplinary removals in a school year, educational services must be provided. Reg. 300.520(a)(1)(ii); Reg. 300.121(d)(2)(i)(A). If the removal does not result in a change of placement, school personnel, in consultation with the student’s special education teacher, determine the services to be provided. Reg. 300.121(d)(3)(i).

---

The educational services to be provided must meet the standard of enabling the student to appropriately progress in the general curriculum and appropriately advance toward achieving the goals in the IEP. Reg. 300.121(d)(2)(i)(A).


3310P page 2 of 8 Beginning with the eleventh (11th) day of disciplinary removals in a school year, the IEP Team must address behavioral issues. If the removal does not result in a change of placement, the IEP Team must meet within ten (10) business days of first removing the student for more than ten (10) school days in a school year, to develop a plan to conduct a functional behavioral assessment, if one was not conducted before the behavior that resulted in the removal. Reg. 300.520(b)(1)(i).

↓ After the functional behavioral assessment is completed, the IEP Team meets as soon as practicable to develop a behavioral intervention plan to address the behavior and implement the plan. Reg. 300.520(b)(2).

---

↓ If the student is assigned subsequent disciplinary removals in a school year for ten (10) days or less that do not result in a change of placement, the IEP Team members (including the parent) informally review the←behavior intervention plan and its implementation to determine if modifications are necessary. Reg. 300.520(c)(2).

If the student’s IEP already includes a behavior intervention plan, within ten (10) business days of first removing the student for more than ten (10) school days in a school year, the IEP Team must meet to review the behavior intervention plan and its implementation, and modify the plan and its implementation as necessary to address the behavior. Reg. 300.520(b)(1)(ii).

↓ If one or more team members believe modifications are needed, the IEP Team must meet to modify the plan and its implementation to the extent the IEP Team deems necessary. Reg. 300.520(c)(2).

Code of Conduct Violations by Students With Disabilities for Which Recommended Disciplinary Consequences Would Result in Change of Placement for More Than Ten (10) School Days (Excluding Drug and Weapon Offenses) Student violates code of conduct, and the recommended disciplinary consequence would result in a removal from the current educational placement for more than ten (10) consecutive school days (alternate placement, expulsion). This constitutes a change of placement. Reg. 300.519(a).

---

The recommended disciplinary consequence may be for a removal from the current educational placement for less than ten (10) consecutive school days, but may constitute a change of placement because the student has already been removed for disciplinary reasons for ten (10) or more school days in the current school year, and the length of each removal, their proximity to each other, and the total amount of time the student has been removed result in a change of placement. Reg. 300.519(b).


3310P page 3 of 8 School personnel may remove from current educational placement for ten (10) school days or less (Reg. 300.520(a)(1)(i)) and recommend further discipline according to the code of conduct. (The ten-(10)-day-or-less alternative must be one equally applicable to non-disabled. See pp. 1-2 for educational services to be provided during a short removal.) If a criminal act has been committed, charges may be filed, and law enforcement authorities to whom the crime was reported must be provided special education and disciplinary records to the extent disclosure is permitted by FERPA. Sec. 1415(k)(9). Reg. 300.529.

↓ At the time the decision is made to take this action, school personnel must notify parent of decision and provide procedural safeguards notice in Reg. 300.504. Sec. 1415(k)(4)(A)(i); Reg. 300.523(a)(1).

↓ Within ten (10) business days, IEP Team and other qualified personnel must meet and review relationship between disability and the behavior subject to disciplinary action (manifestation determination review – MDR). Sec. 1415(k)(4)(A); Reg. 300.523(a)(2), (b). If there has been no previous functional behavioral assessment and creation of a behavior intervention plan, the IEP Team must develop an assessment plan. Reg. 300.520(b)(1)(i). As soon as practicable after the assessment, the IEP Team must meet again to develop and implement the behavior intervention plan. Reg. 300.520(b)(2). If the IEP contains a behavior intervention plan, the IEP Team reviews the plan and its implementation and modifies them as necessary to address the behavior. Reg. 300.520(b)(1)(ii).

For the MDR, the IEP Team must look at all information relevant to the behavior subject to discipline, such as evaluation and diagnostic results, including such results and other relevant information from the parent, observation of the student, and the student’s IEP and placement. The misbehavior is not a manifestation of the disability, if the IEP Team finds that in relationship to the misbehavior subject to discipline: • The IEP and placement were appropriate; •   Consistent with the content of the student’s IEP and placement, special education services, supplementary aids, and behavior intervention strategies were actually provided; •   The disability did not impair the ability of the student to understand the impact and consequences of the misbehavior; and •   The disability did not impair the ability of the student to control the misbehavior. Sec. 1415(k)(4)(C); Reg. 300.523(c).

↓ If the IEP Team determines any of the standards were not met, the misbehavior was a manifestation of the disability, and no punishment may be assessed. Reg. 300.523(d). If IEP Team identified deficiencies in IEP, placement, or implementation, it must take immediate steps to remedy. Reg. 300.523(f).


3310P page 4 of 8 Parent may appeal a finding that the misbehavior was not a manifestation of the disability. The hearing is expedited before a special education hearing officer, who applies the same standards as the IEP Team. Sec. 1415(k)(6); Reg. 300.525(a), (b).

If the IEP Team determines the misbehavior was not a manifestation of the disability, regular disciplinary consequences may be applied to the student, except that the student must continue to be provided a free appropriate public education. - -Sec. - 1415(k)(5)(A); Sec. 1412 (a)(1)(A); Reg. 300.121(a); Reg. 300.524(a). The campus must ensure that special education and disciplinary records are transmitted for consideration by the school district person making the final determination regarding the disciplinary action. Sec. 1415(k)(5)(B); Reg. 300.524(b).

Parent may appeal decision to place student in forty-five-(45)-day interim placement. The hearing is expedited before a special education hearing officer, who applies the standards regarding a dangerous student in Reg. 300.521. Sec. 1415(k)(6)(B)(ii); Reg. 300.525(b)(2).

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When a parent requests a hearing in a drug or weapon case to challenge the interim alternative placement or the manifestation determination, student remains in interim placement until decision of hearing officer or forty-five (45) days expires, whichever comes first, unless the parent and school agree otherwise. Reg. 300.526(a). Then student returns to current placement (defined as placement prior to interim alternative educational setting). School can ask for expedited hearing before special education hearing officer to prevent this return, if the student is substantially likely to injure self or others. Reg. 300.526(b), (c). The hearing officer applies the standards in Reg. 300.121. Reg. 300.526(c). Hearing officer can order another placement for up to forty-five (45) days. Reg. 300.526(c)(3). This procedure may be repeated as necessary. Sec. 1415(k)(7); Reg. 300.526(c)(4).

The standard the educational services must meet is to enable the child to appropriately progress in the general curriculum and appropriately advance toward achieving the goals in the IEP. Reg. 300.121(d)(2)(i)(B); Reg. 300.524(a). The IEP Team must determine what services are necessary to meet this standard. Reg. 300.121(d)(3)(ii).

Drug and Weapon Offenses by Students With Disabilities Student carries weapon to school, or possesses, uses, sells, or solicits sale of - -substance illegal or controlled on school property or at a school function.

Illegal drug – controlled substance. Excludes legally used and possessed prescription drugs. Sec. 1415(k)(10)(B); Reg. 300.520(d)(2). Controlled substance – drug or substance in 21 U.S.C. § 812(c), Schedules I-V. Sec. 1415(k)(10)(A); Reg. 300.520 (d)(1). Weapon – A firearm and more. Something used for or readily capable of causing death or serious bodily injury. Excludes pocket knife with blade of 2½ inches or less. Sec. 1415(k)(10)(D); Reg. 300.520(d)(3).


3310P page 5 of 8 School personnel may remove from current educational placement for ten (10) school days or less, and recommend further discipline according to the code of conduct. Sec. 1415(k)(1)(A)(i); Reg. 300.520(a)(1)(i). (The ten-(10)-day-or-less alternative must be one equally applicable to non-disabled students. See pp. 1-2 for education services to be provided during a short removal.) If a criminal act has been committed, charges may be filed, and special education and disciplinary records will be transmitted to law enforcement authorities to whom the crime was reported, to the extent disclosure is permitted by FERPA. Sec. 1415(k)(9); Reg. 300.529.

The forty-five-(45)-day alternative interim placement must: • Enable student to progress in general curriculum, although in another setting; •   Enable student to continue to receive those services and modifications, including those described in the student’s IEP, that will enable the student to meet the goals set out in that IEP; and •   Include services and modifications designed to address the drug or weapon offense so that it does not recur. Sec. 1415(k)(3)(B); Reg. 300.522; Reg. 300.121 (d)(2)(ii).

↓ At time decision is made to take this disciplinary action, school personnel must notify parent of decision and provide procedural safeguards notice in Reg. 300.504. Sec. 1415(k)(4)(A)(i); Reg. 300.523(a)(1).

↓ Within ten (10) business days, IEP Team must meet and may extend the removal by placing student in appropriate interim alternative educational setting applicable to non-disabled student for same amount of time non-disabled student would be assigned, but not more than forty-five (45) calendar days. Sec. 1415 (k)(1)(A)(ii) and (3)(A); Reg. 300.520(a)(2); Reg. 300.522(a). IEP Team must review the behavior intervention plan, if one exists, and its implementation and modify, as necessary, to address behavior. Reg. 300.520(b)(1)(ii). If there has been no previous functional behavioral assessment and creation of behavior intervention plan, IEP Team must develop assessment plan. Sec. 1415(k)(1)(B); Reg. 300.520(b)(1)(i). As soon as practicable after the assessment, the IEP Team must meet again to develop and implement the behavior intervention plan. Reg. 300.520(b)(2). The IEP Team and other qualified personnel must review the relationship between disability and the behavior subject to disciplinary action (manifestation determination review-MDR). Sec. 1415(k)(4)(A); Reg. 300.523 (a)(2)(b).

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Comments to regulations: Students may be subject to multiple forty - five - (45) - day interim placements for separate drug and weapon offenses. The forty - five - (45) - day interim placement may be completed even if drug or weapon offense was manifestation of disability. If misbehavior was not a manifestation of disability, regular disciplinary consequence can be applied in addition to forty - five - (45) - day interim placement.


3310P page 6 of 8 For the MDR, the IEP Team must look at all information relevant to the behavior subject to discipline, such as evaluation and diagnostic results, including such results and other relevant information from the parent, observation of the student, and the student’s IEP and placement. The misbehavior is not a manifestation of the disability if the IEP Team finds that, in relationship to the misbehavior subject to discipline: • The IEP and placement were appropriate; •   Consistent with the content of the student’s IEP and placement, special education services, supplementary aids and services, and behavior intervention strategies were actually provided; •   The disability did not impair the ability of student to understand the impact and consequences of the misbehavior; and •   The disability did not impair the ability of the student to control the misbehavior. Sec. 1415(k)(4)(C); Reg. 300.523(c).

Parent may appeal a finding that the misbehavior was not a manifestation of the disability. The hearing is expedited before a special education hearing officer, who applies the same standards as the IEP Team. Sec. 1415(i)(6); Reg. 300.525 (a), (b). If IEP Team finds no manifestation and changes placement to comply with the disciplinary recommendation, parent may appeal the placement decision. The hearing is expedited before a special education hearing officer. Sec. 1415(k)(6)(A); Reg. 300.525(a)(2).

↓ If the IEP Team determines any of the standards were not met, the misbehavior was a manifestation of the disability, and no punishment may be assessed. Reg. 300.523(d). If IEP Team identifies deficiencies in IEP, placement, or implementation, it must take immediate steps to remedy. Reg. 300.523(f).

- or If the IEP Team determines the misbehavior was not a manifestation of the disability, regular disciplinary consequences may be applied to the student, except that the student must continue to be provided a free appropriate public education. Sec. 1415(k)(5)(A); Sec. 1412(a)(1)(A). Reg. 300.121(a). Reg. 300.524(a). The campus must ensure that special education and disciplinary record are transmitted for consideration by the school district person making the final determination regarding the disciplinary action. Sec. 1415(k)(5)(B); Reg. 300.524(b).

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During appeals, stay put applies. Reg. 300.524(c). If child is substantially likely to injure self or others in the current placement, the school can request an expedited hearing and request the hearing officer to remove to an interim alternative educational placement for up to forty-five (45) days. Standards to be met are those in Sec. 1415(k)(2) and Reg. 300.521.

The standard the education services must meet is to enable the child to appropriately progress in the general curriculum and appropriately advance toward achieving the goals in the IEP. Reg. 300.121 (d)(2)(i)(B); Reg. 300.524(a). The IEP Team must determine what services are necessary to meet this standard. Reg. 300.121 (d)(3)(ii).


3310P page 7 of 8 Students Dangerous to Self or Others IDEA discipline procedures are followed for a non-drug or weapon offense, the penalty for which would result in expulsion or removal from the student’s placement for more than ten (10) school days. IEP Team meets, determines no manifestation and recommends discipline proceed. Parent disagrees and requests a due-process hearing. Stay put applies, and child stays in the current placement, unless school acts to change the placement. Reg. 300.524.

↓ School requests hearing officer to change the placement during the pendency of the hearing because of the likelihood of injury to self or others. Sec. 1415(k)(2); Reg. 300.521.

↓ Hearing officer holds expedited hearing to consider request. School has burden of proof to show by more than a preponderance of the evidence that maintaining the child in the current placement is substantially likely to result in injury to self or others. Sec. 1415(k)(2)(A), (10)(D); Reg. 300.521(a). Hearing officer must also: • Consider the appropriateness of the current placement. •   Consider whether the school has made reasonable effort to minimize the risk of harm in the current placement, including the use of supplemental aids and services. •   Determine that the interim alternative setting proposed by the school personnel, in consultation with special education teacher: o   Enables the student to participate in the general curriculum, although in another setting; o   Enables the student to continue to receive those services and modifications, including those described in the student’s current IEP, that will enable the student to meet the goals set out in the IEP; and o   Include services and modification designed to address the behavior so that it does not recur. Sec. 1415(k)(2); Reg. 300.521(b), (c), (d); Reg. 300.522(b); Reg. 300.121(d)(2)(ii)(B).

↓ If all requirements are met, hearing officer may order a change of placement to the interim alternative educational setting for up to forty-five (45) days. Sec. 1415(k)(2); Reg. 300.521.

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If parent appeals forty-five(45)-day interim alternative placement by IEP Team in drug or weapon case, hearing officer applies these standards in expedited hearing. Sec. 1415(k)(6)(B)(ii); Reg. 300.525 (b)(2).


3310P page 8 of 8 Student returns to his or her current placement (the placement prior to the interim alternative educational setting) at end of forty-five (45) days, if no decision has been issued by hearing officer in pending due-process hearing. If school believes it would be dangerous for student to return to current placement while hearing is still pending, school may request another expedited hearing to again place student in forty-five-(45)-day interim placement while hearing continues to be pending. Reg. 300.526(b), (c)(4). Hearing officer holds same type of hearing initially held when hearing officer ordered first forty-five-(45)-day interim placement. Sec. 1415(k)(7); Reg. 300.526. Any subsequent forty-five-(45)-day interim setting must meet the standards in Reg. 300.522.

Procedure History: Promulgated on: 9-13-99 Revised on: 1-8-01; 5-14-07


Ronan Public Schools STUDENTS

3410P page 1 of 2

Vision, Hearing, and Scoliosis Screening Vision Screening The school nurse is responsible for coordinating and conducting the vision screening. Screening Schedule: Grades 1, 3, 5, and 8, as well as new students, special education students, and students referred by teachers, will be screened annually. If screening results warrant a more in-depth vision evaluation, the parents will be notified by the school nurse. Hearing Screening Audiology services for the Districtâ&#x20AC;&#x2122;s hearing screening are provided through a statewide contract with a local school district. Funds are provided through a legislative appropriation. Local school districts may bid to provide the program through the Office of Public Instruction. At the local level the hearing screening and periodic follow-ups are coordinated by the speech/ language clinicians with the assistance of the school nurse and parent volunteers. Audiological services are provided by the audiologist contracted by the local school district in this area. Screening Schedule: Grades K-10, as well as new students, special education students, and individual students referred by teachers, parents, or the students themselves, are screened annually. Preschoolers within the elementary district are individually screened once per year. Preschoolers may also be screened throughout the year on a referral basis. Students enrolled in private schools are screened via a school contract with the local audiologist. Location and Times: All school-age students are screened in the buildings where they are enrolled. Prescreening: Following the initial screening, the District will hold at least one (1) re-screen for grades K-9. The re-screening will focus on absentees, new students, and borderline losses or suspected middle-ear problems. Re-screenings are conducted by the audiologist and include impedance as well as the puretone screening. Comprehensive Evaluation: If screening results warrant further evaluation, the audiologist will notify the parent and refer the student for a comprehensive hearing evaluation. The audiologist has discretionary funds to pay for the evaluation. These evaluations are conducted locally by a private audiologist, with arrangements made by the parent. Report of Testing Information and Possible Referral to Child Study Team A record of hearing-screening results is maintained by the audiologist. A copy is also located in


3410P page 2 of 2 each school, as well as in cumulative records of children at the elementary level. The audiologist will inform the building speech clinician of re-screen results, and the speech clinician will inform teachers of children in their classrooms who may be having difficulty hearing. Reports of comprehensive evaluations will be sent to the building speech clinicians who disseminate the information. A child study team will be convened if recommended by the audiologist, speech clinician, teacher, or parent. Scoliosis Screening Grades 6 and 8 will be screened for scoliosis. The scoliosis screening shall be coordinated by the school nurse in conjunction with the health education staff. The nurse’s duties include: 1.

Keeping records and making recommendations regarding students whose tests are indicative of scoliosis.

2.

Ensuring that staff or volunteers who administer the test are properly trained.

3.

Scheduling examinations.

4.

Acquainting staff with the problem of scoliosis and how to spot its presence so that referral may occur.

5.

Evaluating the program’s effectiveness.

Parents shall be advised when a child’s screening tests indicate symptoms consistent with the presence of scoliosis and will be informed of the significance of early treatment and what services are available. The notification shall include an explanation of scoliosis and a copy of the test. Parents shall be advised that their child shall be exempt from the screening procedure upon their written request.

Procedure History: Promulgated on: Revised on:

9-13-99 5-14-07


3415F Student-­‐Athlete  &  Parent/Legal  Custodian  Concussion  Statement           Because  of  the  passage  of  the  Dylan  Steiger’s  Protection  of  Youth  Athletes  Act,  schools  are  required  to   distribute   information   sheets   for   the   purpose   of   informing   and   educating   student-­‐athletes   and   their   parents  of  the  nature  and  risk  of  concussion  and  head  injury  to  student  athletes,  including  the  risks  of   continuing   to   play   after   concussion   or   head   injury.     Montana   law   requires   that   each   year,   before   beginning  practice  for  an  organized  activity,  a  student-­‐athlete  and  the  student-­‐athlete’s  parent(s)/legal   guardian(s)   must   be   given   an   information   sheet,   and   both   parties   must   sign   and   return   a   form   acknowledging  receipt  of  the  information  to  an  official  designated  by  the  school  or  school  district  prior   to   the   student-­‐athletes  participation  during  the  designated  school  year.     The  law   further  states  that  a   student-­‐athlete  who  is  suspected  of  sustaining  a  concussion  or  head  injury  in  a  practice  or  game  shall  be   removed   from   play   at   the   time   of   injury   and   may   not   return   to   play   until   the   student-­‐athlete   has   received  a  written  clearance  from  a  licensed  health  care  provider.       Student-­‐Athlete  Name:                       This  form  must  be  completed  for  each  s tudent-­‐a thlete,  even  if  there  a re  multiple  student-­‐athletes  in  each  h ousehold.  

Parent/Legal  Custodian  Name(s):                 □  We  have  read  the  Student-­‐Athlete  &  Parent/Legal  Custodian  Concussion  Information  Sheet.  

If true,  please  check  box  

             

Student-­‐ Athlete Initials  

After reading  the  information  sheet,  I  am  aware  of  the  following  information:     A   concussion  is  a  brain  injury,  which  should  be  reported  to  my  parents,  my   coach(es),  or  a  medical  professional  if  one  is  available.   A  concussion  can  affect  the  ability  to  perform  everyday  activities  such  as  the   ability  to  think,  balance,  and  classroom  performance.   A  concussion  cannot  be  “seen.”  Some  symptoms  might  be  present  right  away.     Other  symptoms  can  show  up  hours  or  days  after  an  injury.   I   will   tell   my   parents,   my   coach,   and/or   a   medical   professional   about   my   injuries  and  illnesses.   If  I  think  a  teammate  has  a  concussion,  I  should  tell  my  coach(es),  parents,  or   licensed  health  care  professional  about  the  concussion.   I   will   not   return   to   play   in   a   game   or   practice   if   a   hit   to   my   head   or   body   causes  any  concussion-­‐related  symptoms.   I   will/my   child   will   need   written   permission   from   a   licensed   health   care   professional  to  return  to  play  or  practice  after  a  concussion.   After  a  concussion,  the  brain  needs  time  to  heal.  I  understand  that  I  am/my   child  is  much  more  likely  to  have  another  concussion  or  more  serious  brain   injury   if   return   to   play   or   practice   occurs   before   concussion   symptoms   go   away.   Sometimes,  repeat  concussions  can  cause  serious  and  long-­‐lasting  problems.   I  have  read  the  concussion  symptoms  on  the  Concussion  fact  sheet.  

              Signature  of  Student-­‐Athlete                   Signature  of  Parent/Legal  Custodian    

 

 

 

 

Date  

 

 

 

 

Date  

Parent/Legal Custodian   Initials  

  N/A   N/A   N/A      

 


A concussion  is  a  type  of  traumatic  brain  injury,  or  TBI,  caused  by  a  bump,  blow,  or  jolt  to  the  head  that   can  change  the  way  your  brain  normally  works.  Concussions  can  also  occur  from  a  blow  to  the  body  that   causes  the  head  to  move  rapidly  back  and  forth.  Even  a  “ding,”  “getting  your  bell  rung,”  or  what  seems   to  be  mild  bump  or  blow  to  the  head  can  be  serious.      Concussions  can  occur  in  any  sport  or  recreation   activity.    So,  all  coaches,  parents,  and  athletes  need  to  learn  concussion  signs  and  symptoms  and  what   to  do  if  a  concussion  occurs.  

SIGNS  AND  SYMPTOMS  OF  A  CONCUSSION   SIGNS  OBSERVED  BY  PARENTS   SYMPTOMS  REPORTED  BY  YOUR  CHILD  OR  TEEN   OR  GUARDIANS     Thinking/Remembering:   Emotional:   •Appears  dazed  or  stunned   •Is  confused  about  events   •Answers  questions  slowly   •Repeats  questions   •Can’t   recall   events   prior   to   the   hit,  bump,  or  fall   •Can’t   recall   events   after   the   hit,   bump,  or  fall   •Loses   consciousness   (even   briefly)   •Shows   behavior   or   personality   changes   •Forgets   class   schedule   or   assignments    

•Difficulty thinking  clearly   •Irritable   •Difficulty   concentrating   or   •Sad   remembering   •More  emotional  than  usual   •Feeling  more  slowed  down   •Nervous   •Feeling   sluggish,   hazy,   foggy,   or     groggy   Sleep*:  

Physical:  

•Drowsy

•Headache or  “pressure”  in  head   •Nausea  or  vomiting   •Balance  problems  or  dizziness   •Fatigue  or  feeling  tired   •Blurry  or  double  vision   •Sensitivity  to  light  or  noise   •Numbness  or  tingling   •Does  not  “feel  right”    

•Sleeps lessthan  usual   •Sleeps  morethan  usual   •Has  trouble  falling  asleep     *Only   ask   about   sleep   symptoms   if   the  injury  occurred  on  a  prior  day.  

LINKS TO  OTHER  RESOURCES     •   CDC  –Concussion  in  Sports   o    http://www.cdc.gov/concussion/sports/index.html   •   National  Federation  of  State  High  School  Association/  Concussion  in  Sports  -­‐  What  You  Need  To   Know   o   www.nfhslearn.com   •   Montana  High  School  Association  –  Sports  Medicine  Page   o   http://www.mhsa.org/SportsMedicine/SportsMed.htm        


A Fact  Sheet  for  ATHLETES     WHAT  IS  A  CONCUSSION?   A  concussion  is  a  brain  injury  that:   •   Is  caused  by  a  bump  or  blow  to  the  head   •   Can   change   the   way   your   brain   normally   works   •   Can  occur  during  practices  or  games  in  any   sport   •   Can   happen   even   if   you   haven’t   been   knocked  out   •   Can   be   serious   even   if   you’ve   just   been   “dinged”     WHAT   ARE   THE   SYMPTOMS   OF   A   CONCUSSION?   •   Headache  or  “pressure”  in  head   •   Nausea  or  vomiting   •   Balance  problems  or  dizziness   •   Double  or  blurry  vision   •   Bothered  by  light   •   Bothered  by  noise   •   Feeling  sluggish,  hazy,  foggy,  or  groggy   •   Difficulty  paying  attention   •   Memory  problems   •   Confusion   •   Does  not  “feel  right”       WHAT   SHOULD   I   DO   IF   I   THINK   I   HAVE   A   CONCUSSION?   •   Tell  your  coaches  and  your  parents.      Never   ignore   a   bump   or   blow   to   the   head   even   if   you  feel  fine.  Also,  tell  your  coach  if  one  of   your  teammates  might  have  a  concussion.  

• Get   a   medical  checkup.   A  doctor  or  health   care  professional  can  tell  you  if  you  have  a   concussion  and  when  you  are  OK  to  return   to  play.   •   Give   yourself   time   to   get   better.   If   you   have   had   a   concussion,   your   brain   needs   time   to   heal.   While   your   brain   is   still   healing,  you  are  much  more  likely  to  have  a   second   concussion.   Second   or   later   concussions   can   cause   damage   to   your   brain.   It   is   important   to   rest   until   you   get   approval   from   a   doctor   or   health   care   professional  to  return  to  play.       HOW  CAN  I  PREVENT  A  CONCUSSION?   Every  sport  is  different,  but  there  are  steps  you   can  take  to  protect  yourself.   •   Follow  your  coach’s  rules  for  safety  and  the   rules  of  the  sport.   •   Practice  good  sportsmanship  at  all  times.   •   Use  the  proper  sports  equipment,  including   personal   protective   equipment   (such   as   helmets,  padding,  shin  guards,  and  eye  and   mouth   guards).   In   order   for   equipment   to   protect  you,  it  must  be:     >   The   right   equipment   for   the   game,   position,   or  activity   >  Worn  correctly  and  fit  well   >  Used  every  time  you  play    

Remember, when  in  doubt,  sit  them  out!   It’s  better  to  miss  one  game  than  the  whole  season.        

 


A Fact  Sheet  for  PARENTS         WHAT  IS  A  CONCUSSION?     A   concussion   is   a   brain   injury.   Concussions   are   caused  by  a  bump  or  blow  to  the  head.  Even  a   “ding,”  “getting  your  bell  rung,”  or  what  seems   to  be  a  mild  bump  or  blow  to   the  head  can  be   serious.     You  can’t  see  a  concussion.  Signs  and  symptoms   of  concussion  can  show  up  right  after  the  injury   or   may   not   appear   or   be   noticed   until   days   or   weeks  after  the  injury.  If  your  child  reports  any   symptoms   of   concussion,   or   if   you   notice   the   symptoms  yourself,  seek  medical  attention  right   away.       WHAT  ARE  THE  SIGNS  AND  SYMPTOMS  OF  A   CONCUSSION?     Signs  Observed  by  Parents  or  Guardians     If  your  child  has  experienced  a  bump  or  blow  to   the  head  during  a  game  or  practice,  look  for  any   of  the  following  signs  and  symptoms  of  a   concussion:     •   Appears  dazed  or  stunned     •   Is  confused  about  assignment  or  position     •   Forgets  an  instruction     •   Is  unsure  of  game,  score,  or  opponent     •   Moves  clumsily  •  Answers  questions  slowly     •   Loses  consciousness  (even  briefly)     •   Shows  behavior  or  personality  changes     •   Can’t  recall  events  prior  to  hit  or  fall     •   Can’t  recall  events  after  hit  or  fall       Symptoms  Reported  by  Athlete     •   Headache  or  “pressure”  in  head     •   Nausea  or  vomiting     •   Balance  problems  or  dizziness     •   Double  or  blurry  vision     •   Sensitivity  to  light     •   Sensitivity  to  noise     •   Feeling  sluggish,  hazy,  foggy,  or  groggy     •   Concentration  or  memory  problems     •   Confusion     •   Does  not  “feel  right”    

HOW CAN  YOU  HELP  YOUR  CHILD  PREVENT  A   CONCUSSION?     Every  sport  is  different,  but  there  are  steps  your   children  can  take  to  protect  themselves  from   concussion.     •   Ensure  that  they  follow  their  coach’s  rules   for  safety  and  the  rules  of  the  sport.     •   Encourage  them  to  practice  good   sportsmanship  at  all  times.     •   Make  sure  they  wear  the  right  protective   equipment  for  their  activity  (such  as   helmets,  padding,  shin  guards,  and  eye  and   mouth  guards).  Protective  equipment   should  fit  properly,  be  well  maintained,  and   be  worn  consistently  and  correctly.     •   Learn  the  signs  and  symptoms  of  a   concussion.       WHAT  SHOULD  YOU  DO  IF  YOU  THINK  YOUR   CHILD  HAS  A  CONCUSSION?       1.  Seek  medical  attention  right  away.  A  health   care  professional  will  be  able  to  decide  how   serious  the  concussion  is  and  when  it  is  safe  for   your  child  to  return  to  sports.     2.  Keep  your  child  out  of  play.  Concussions  take   time  to  heal.  Don’t  let  your  child  return  to  play   until  a  health  care  professional  says  it’s  OK.   Children  who  return  to  play  too  soon—while   the  brain  is  still  healing—risk  a  greater  chance   of  having  a  second  concussion.  Second  or  later   concussions  can  be  very  serious.  They  can  cause   permanent  brain  damage,  affecting  your  child   for  a  lifetime.     3.  Tell  your  child’s  coach  about  any  recent   concussion.  Coaches  should  know  if  your  child   had  a  recent  concussion  in  ANY  sport.  Your   child’s  coach  may  not  know  about  a  concussion   your  child  received  in  another  sport  or  activity   unless  you  tell  the  coach.  

Remember, when  in  doubt,  sit  them  out!   It’s  better  to  miss  one  game  than  the  whole  season.  


Ronan Public Schools STUDENTS

R 3415P

Management of Sports Related Concussions

A. Athletic Director or Administrator in Charge of Athletic Duties: 1.   Updating: Each spring, the athletic director, or the administrator in charge of athletics if there is no athletic director, shall review any changes that have been made in procedures required for concussion and head injury management or other serious injury by consulting with the MHSA or the MHSA Web site, U.S. DPHHS, and CDCP web site. If there are any updated procedures, they will be adopted and used for the upcoming school year. 2.   Identified Sports: Identified sports include all organized youth athletic activity sponsored by the school or school district. B.   Training: All coaches, athletic trainers, and officials, including volunteers shall undergo training in head injury and concussion management at least once each school year by one of the following means: (1) through viewing the MHSA sport-specific rules clinic; (2) through viewing the MHSA concussion clinic found on the MHSA Sports Medicine page at www.mhsa.org; or by the district inviting the participation of appropriate advocacy groups and appropriate sports governing bodies to facilitate the training requirements. C.   Parent Information Sheet: On a yearly basis, a concussion and head injury information sheet shall be distributed to the student-athlete and the athlete's parent and/or guardian prior to the student-athlete's initial practice or competition. This information sheet may be incorporated into the parent permission sheet which allows students to participate in extracurricular athletics and should include resources found on the MHSA Sports Medicine page at www.mhsa.org, U.S. DPHHS, and CDCP websites. D.   Responsibility: An athletic trainer, coach, or official shall immediately remove from play, practice, tryouts, training exercises, preparation for an athletic game, or sport camp a studentathlete who is suspected of sustaining a concussion or head injury or other serious injury. E.   Return to Play After Concussion or Head Injury: In accordance with MHSA Return to Play Rules and Regulations and SB 112, the Dylan Steigers Protection of Youth Athletes Act, a student athlete who has been removed from play, practice, tryouts, taining exercises, preparation for an athletic game, or sport camp may not return until the athlete is cleared by a licensed health care professional (registered, licensed, certified, or otherwise statutorily recorgnized health care professional). The health care provider may be a volunteer. Policy History: Adopted on: 8-12-2013 Reviewed on: Revised on:

© MTSBA 2012


3416F Montana Authorization to Carry and Self-Administer Medication For this student to carry and self-administer medication on school grounds or for school sponsored activities, this form must be fully completed by the prescribing physician/provider and an authorizing parent, an individual who has executed a caretaker relative educational authorization affidavit, or legal guardian. Student’s Name:_______________________________ Sex: (Please circle) Female/Male Birth Date: _____/_____/_____

School:________________________ City/Town: ____________________ School Year: ______(Renew each year)

Physician’s Authorization: The above named student has my authorization to carry and self administer the following medication: Medication: (1)________________________ Dosage: (1) ___________________ (2) ________________________

(2) ___________________

Reason for prescription(s): ______________________________________________________________________ Medication(s) to be used under the following conditions: ______________________________________________ ____________________________________________________________________________________________ I confirm that this student has been instructed in the proper use of this medication and is able to self-administer this medication on his own with out school personnel supervision. I have provided a written treatment plan for managing asthma or anaphylaxis episodes and for medication use by this student during school hours and school activities. _______________________ Signature of Physician

_______________________ Physician’s Phone Number

_______________________ Date

Backup Medication – The law provides that if a child’s health care provider prescribes “backup” medication to be kept at the school, it must be kept in a predetermined location, known to the child, parent, and school staff. The following backup medication has been provided for this student: __________________________ For Completion by Parent, an individual who has executed a caretaker relative educational authorization affidavit, or Guardian As the parent, an individual who has executed a caretaker relative educational authorization affidavit, or guardian of the above named student, I confirm that this student has been instructed by his/her health care provider on the proper use of this/these medication(s). He/she has demonstrated to me that he/she understands the proper use of this medication. He/she is physically, mentally, and behaviorally capable to assume this responsibility. He/she has my permission to self- medicate as listed above, if needed. If he/she has used an auto-injectable epinephrine, he/she understands the need to alert an adult that emergency medical personnel need to be called. If he/she has used his/her asthma inhaler as prescribed and does not have relief from an asthma attack, he/she is to alert an adult. I also acknowledge that the school district or nonpublic school may not incur liability as a result of any injury arising from the self-administration of medication by the student and that I shall indemnify and hold harmless the school district or nonpublic school and its employees and agents against any claims, except a claim based on an act or omission that is the result of gross negligence, willful and wanton conduct, or an intentional tort. I agree to also work with the school in establishing a plan for use and storage of backup medication if prescribed, as above, by my child’s physician. This will include a predetermined location to keep backup medication to which my child has access in the event of an asthma or anaphylaxis emergency. Authorization is hereby granted to release this information to appropriate school personnel and classroom teachers. I understand that in the event the medication dosage is altered, a new “self-administration form” must be completed, or the physician may rewrite the order on his prescription pad and I, the parent/guardian, will sign the new form and assure the new order is attached. I understand it is my responsibility to pick up any unused medication at the end of the school year, and the medication that is not picked up will be disposed of. Parent/Guardian, caretaker relative Signature: _____________________________

Date: _______________________

(Original signed authorization to the school; a copy of the signed authorization to the parent/guardian and health care provider)


STUDENTS

3431F

Accident Report This form is to be completed by the appropriate employee(s) as soon as possible after an accident occurs. Please Print or Type.

District Name ______________________________________ School Name __________________ Principal’s Name ___________________________________ School Phone __________________ Date of Accident: ___________ Time: ____ o AM o PM

Supervising Employee ___________

Claimant’s Name ____________________________________ ______________________ _________________ Last Name First Name Middle Initial Claimant’s Address __________________________________________ ______________ ________________ City State ZIP Code Claimant’s SS # _____________________________ Home Phone Number (___) _________________________ Claimant’s Age _______ Date of Birth ______________________ Sex __________ Grade ______________ Parent’s Name (if student) ___________________________ Work Phone Number (___) __________________ Nature of Injury

Place of Accident

Body Part Injured

o Scratch

o Concussion

o Classroom

o Gymnasium

o Ankle

o Foot

o Leg

o Fracture

o Head Injury

o Hallway

o Parking Lot

o Arm

o Face

o Nose

o Bruise

o Sprain/Strain

o Bathroom

o Sidewalk

o Back

o Finger

o Teeth

o Burn

o Cut/Puncture

o Cafeteria

o Stairs

o Neck

o Hand

o Wrist

o Dislocation

o Bite

o Playground

o Athletic Field

o Eye

o Knee

o Shoulder

o Other ____________________

o Other ___________________

o Other _____________________

Describe accident and injury in detail (attach additional description as necessary): ____________ ______________________________________________________________________________ ______________________________________________________________________________ Were efforts made to contact the parent/guardian about the accident? o Yes o No Was first aid administered? o Yes

o No By whom? _________________________________

Was the student o Sent home o Sent to physician o Sent to hospital Is student covered by Student Accident Insurance? o Yes o No If yes, please list Company Name, address and phone number _________________________________________________________ If medical or hospital treatment was required, please complete the following information. (Attach a copy of medical bills, if available.) Name and address of doctor or hospital ________________________________________________ Witnesses (Name, Address & Phone) _________________________________________________ ______________________________________________________________________________ __________________________________________________________ Signature/Name of Person Completing the Report

Page 1 of 1

____________ Date


Ronan Public Schools STUDENTS

3440P

Removal of Student During School Day Schools must exercise a high order of responsibility for the care of students while in school. The removal of a student during the school day may be authorized in accordance with the following procedures: 1.

Law enforcement officers, upon proper identification, may remove a student from school as provided in Policies 4410 and 4411.

2.

Any other agencies must have a written administrative or court order directing the District to give custody to them. However, employees of the Department of Public Health and Human Services may take custody of a student under provisions of § 41-3-301, MCA, without a court order. Proper identification is required before the student shall be released.

3.

A student shall be released to the custodial parent. When in doubt as to custodial rights, school enrollment records must be relied upon, as the parents (or guardians) have the burden of furnishing schools with accurate, up-to-date information.

4.

The school should always check with the custodial parent before releasing the student to a non-custodial parent.

5.

Prior written authorization from the custodial parent or guardian is required before releasing a student into someone elseâ&#x20AC;&#x2122;s custody, unless an emergency situation justifies a waiver.

6.

Police should be called if a visitor becomes disruptive or abusive.

Cross Reference: Procedure History: Promulgated on: Revised on:

4410 4411

Relations with Law Enforcement and Child Protective Agencies Investigations and Arrests by Police

8-9-99 5-14-07


Ronan Public Schools STUDENTS

3530P page 1 of 2

Student Fund-Raising Activities Guidelines for student fund-raising activities are as follows: 1.

Student participation must be voluntary.

2.

The fund-raising activity must be such that it is not likely to create a poor public relations image.

3.

Fund-raising efforts must not interfere with the educational program.

4.

Fund-raising activities conducted by associated student bodies or subgroups thereof must conform to the District student body accounting requirements. Expenditures of all student body funds must be approved by the student body.

5.

Fund-raising activities conducted by outside groups (including parent groups) must not involve official student body organizations and must not utilize District materials, supplies, facilities, or staff, unless reimbursement is made. If student body organization involvement occurs, any moneys become student body moneys and are subject to student body accounting requirements.

6.

The principal must submit all fund-raising activities to the Superintendent for approval. Application for approval must include:

7.

a.

Sponsoring group;

b.

Proposed activity;

c.

Manner in which the money is to be collected; and

d.

Purpose.

Any outside group other than an official school-parent group must have central office approval before conducting fund-raising activities within a school or schools. Such outside organizations or persons seeking to raise funds from or through students: a.

Must work through established official parent organizations and not with or through student body organizations or administration.

b.

May not use school materials, supplies, facilities, or staff without proper reimbursement. Requests to the administration for access to students for purposes of fund raising should be referred to the appropriate parent organization, which


3530P page 2 of 2 shall have the option of permitting the outside group to utilize the parent organization’s normal method of communicating to transmit information concerning the fund raising. c.

Shall not collect money in school buildings as part of fund-raising activities. Fund collections must be made by other means, in other locations, under the supervision of the official parent groups, except that such school may permit the official parent organization to maintain one (1) box in the school’s central office for deposit of envelopes containing funds from a permissible fund-raising activity; and

d.

May display a sign announcing a fund-raising activity. Brochures explaining the program may be made available to students through the school office.

Procedure History: Promulgated on: Revised on:

9-13-99 5-14-07


Ronan Public Schools STUDENTS

3600F1 page 1 of 4

Student Records Notification to Parents and Students of Rights Concerning a Student’s School Records This notification may be distributed by any means likely to reach the parent(s)/guardian(s). The District will maintain two (2) sets of school records for each student: a permanent record and a cumulative record. The permanent record will include: Basic identifying information Academic work completed (transcripts) Level of achievement (grades, standardized achievement tests) Immunization records (per § 20-5-506, MCA) Attendance record Record of any disciplinary action taken against the student, which is educationally related The cumulative record may include: Intelligence and aptitude scores Psychological reports Participation in extracurricular activities Honors and awards Teacher anecdotal records Verified reports or information from non-educational persons Verified information of clear relevance to the student’s education Information pertaining to release of this record Disciplinary information The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and students over eighteen (18) years of age (“eligible students”) certain rights with respect to the student’s education records. They are: 1.

The right to inspect and copy the student’s education records, within a reasonable time from the day the District receives a request for access. Students less than eighteen (18) years of age have the right to inspect and copy their permanent record. Parents/guardians or students should submit to the school principal (or appropriate school official) a written request identifying the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent(s)/ guardian(s) or eligible student of the time and place the records may be inspected. The District charges a nominal fee for copying, but no one will be denied their right to copies of their records for inability to pay this cost.


3600F1 page 2 of 4 The rights contained in this section are denied to any person against whom an order of protection has been entered concerning a student. 2.

The right to request amendment of the studentâ&#x20AC;&#x2122;s education records which the parent(s)/guardian(s) or eligible student believes are inaccurate, misleading, irrelevant, or improper. Parents/guardians or eligible students may ask the District to amend a record they believe is inaccurate, misleading, irrelevant, or improper. They should write the school principal or records custodian, clearly identifying the part of the record they want changed, and specify the reason. If the District decides not to amend the record as requested by the parent(s)/guardian(s) or eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the decision and advise him or her of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent(s)/guardian(s) or eligible student when notified of the right to a hearing.

3.

The right to permit disclosure of personally identifiable information contained in the studentâ&#x20AC;&#x2122;s education records, except to the extent that FERPA or state law authorizes disclosure without consent. Disclosure is permitted without consent to school officials with legitimate educational or administrative interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent(s)/guardian(s) or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest, if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses education records, without consent, to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by state or federal law. Before information is released to individuals described in this paragraph, the parent(s)/guardian(s) will receive written notice of the nature and substance of the information and an opportunity to inspect, copy, and challenge such records. The right to challenge school student records does not apply to: (1) academic grades of their child, and (2) references to expulsions or out-of-school suspensions, if the challenge is made at the time the studentâ&#x20AC;&#x2122;s school student records are forwarded to another school to which the student is transferring.


3600F1 page 3 of 4 Disclosure is also permitted without consent to: any person for research, statistical reporting, or planning, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; and appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons. 4.

The right to a copy of any school student record proposed to be destroyed or deleted.

5.

The right to prohibit the release of directory information concerning the parentâ&#x20AC;&#x2122;s/ guardianâ&#x20AC;&#x2122;s child. Throughout the school year, the District may release directory information regarding students, limited to: Studentâ&#x20AC;&#x2122;s name Address Telephone listing Electronic mail address Photograph (including electronic version) Date and place of birth Major field of study Dates of attendance Grade level Enrollment status (e.g., undergraduate or graduate; full-time or part-time) Participation in officially recognized activities and sports Weight and height of members of athletic teams Degrees Honors and awards received Most recent educational agency or institution attended Any parent(s)/guardian(s) or eligible student may prohibit the release of any or all of the above information by delivering written objection to the building principal within ten (10) days of the date of this notice. No directory information will be released within this time period, unless the parent(s)/guardian(s) or eligible student are specifically informed otherwise. A parent or student 18 years of age or an emancipated student, may not opt out of directory information to prevent the district from disclosing or requiring a student to disclose their name [identifier, institutional email address in a class in which the student is enrolled] or from requiring a student to disclose a student ID card or badge that exhibits information that has been properly designated directory information by the district in this policy.


3600F1 page 4 of 4 6.

The right to request that information not be released to military recruiters and/or institutions of higher education. Pursuant to federal law, the District is required to release the names, addresses, and telephone numbers of all high school students to military recruiters and institutions of higher education upon request. Parent(s)/guardian(s) or eligible students may request that the District not release this information, and the District will comply with the request.

7.

The right to file a complaint with the U.S. Department of Education, concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605

Policy History: Adopted on: August 9, 1999 Revised on: May 14, 2007, November 12, 2012


Ronan Public Schools

3600F2

Student Directory Information Notification Please sign and return this form to the school within ten (10) days of the receipt of this form ONLY if you do not want directory information about your child disclosed to third parties in accordance with the Family Educational Rights and Privacy Act (FERPA). If we receive no response by that date, we will disclose all student directory information at our discretion and/or in compliance with law.

_______________________ Date

Dear Parent/Eligible Student: This document informs you of your right to direct the District to withhold the release of student directory information for _______________________________________________. Student’s Name

Following is a list of items this District considers student directory information. Please review School District Policy 3600P for complete information. -Student’s name -Address -Telephone listing -Electronic mail address -Photograph (including electronic version) -Date and place of birth -Major field of study -Dates of attendance -Grade level

-Enrollment status (e.g., undergraduate or graduate; full-time or part-time) -Participation in officially recognized activities and sports -Weight and height of members of athletic teams -Degrees -Honors and awards received -Most recent educational agency or institution attended

If you do NOT want directory information provided to the following, please check the appropriate box.  Institutions of Higher Education,  Potential Employers,  Armed Forces Recruiters,  Government Agencies  Other

NOTE: If information such as a student’s name, grade level, or photograph, and other listed information is to be withheld, the student will not be included in the school’s yearbook, program events, and similar School District publications or other statewide programs related to student safety, research, and scholarship. Please review School District Policy 3600P for complete information. _________________________________________________ Parent/Eligible Student’s Signature

__________________ Date November 20, 2019

© MTSBA 2019


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Ronan Public Schools STUDENTS

3600P page 1 of 6

Student Records Maintenance of School Student Records The District maintains two (2) sets of school records for each student – a permanent record and a cumulative record. The permanent record will include: Basic identifying information Academic work completed (transcripts) Level of achievement (grades, standardized achievement tests) Immunization records (per § 20-5-406, MCA) Attendance record Statewide student identifier assigned by the Office of Public Instruction Record of any disciplinary action taken against the student, which is educationally related Each student’s permanent file, as defined by the board of public education, must be permanently kept in a secure location. The cumulative record may include: Intelligence and aptitude scores Psychological reports Participation in extracurricular activities Honors and awards Teacher anecdotal records Verified reports or information from non-educational persons Verified information of clear relevance to the student’s education Information pertaining to release of this record Disciplinary information Camera footage only for those students directly involved in the incident Information in the permanent record will indicate authorship and date and will be maintained in perpetuity for every student who has been enrolled in the District. Cumulative records will be maintained for eight (8) years after the student graduates or permanently leaves the District. Cumulative records which may be of continued assistance to a student with disabilities, who graduates or permanently withdraws from the District, may, after five (5) years, be transferred to the parents or to the student if the student has succeeded to the rights of the parents. The building principal will be responsible for maintenance, retention, or destruction of a student’s permanent or cumulative records, in accordance with District procedure established by the Superintendent.


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51

3600P page 2 of 6 Access to Student Records The District will grant access to student records as follows: 1. 2.

The District or any District employee will not release, disclose, or grant access to information found in any student record except under the conditions set forth in this document. The parents of a student under eighteen (18) years of age will be entitled to inspect and copy information in the child’s school records. Such requests will be made in writing and directed to the records custodian. Access to the records will be granted within fifteen (15) days of the District’s receipt of such request. Parents are not entitled to records of other students. If a record contains information about two students, information related to the student of the non-requesting parent will be redacted from the record. In situations involving a record containing video footage, a parent of a student whose record contains the footage is allowed to view the footage contained in the record but is not permitted to receive a copy unless the parents of the other involved students provide consent. The footage is not a record of students in the background of the image or not otherwise involved in the underlying matter. Where the parents are divorced or separated, both will be permitted to inspect and copy the student’s school records, unless a court order indicates otherwise. The District will send copies of the following to both parents at either one’s request, unless a court order indicates otherwise: a. b. c. d. e.

Academic progress reports or records; Health reports; Notices of parent-teacher conferences; School calendars distributed to parents/guardians; and Notices about open houses and other major school events, including student-parent interaction.

A student that attains the age of legal majority is an “eligible student” under FERPA. An eligible student has the right to access and inspect their student records. An eligible student may not prevent their parents from accessing and inspecting their student records if they are a dependent of their parents in accordance with Internal Revenue Service regulations. Access will not be granted to the parent or the student to confidential letters and recommendations concerning admission to a post-secondary educational institution, applications for employment, or receipt of an honor or award, if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters or statements. 3. The District may grant access to or release information from student records without prior written consent to school officials with a legitimate educational interest in the information. A school official is a person employed by the District in an administrative, supervisory, academic, or support staff position (including, but not limited to administrators, teachers, counselors,


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3600P page 3 of 6 paraprofessionals, coaches, and bus drivers), and the board of trustees. A school official may also include a volunteer or contractor not employed by the District but who performs an educational service or function for which the District would otherwise use its own employees and who is under the direct control of the District with respect to the use and maintenance of personally identifying information from education records, or such other third parties under contract with the District to provide professional services related to the District’s educational mission, including, but not limited to, attorneys and auditors. A school official has a legitimate educational interest in student education information when the official needs the information in order to fulfill his or her professional responsibilities for the District. Access by school officials to student education information will be restricted to that portion of a student’s records necessary for the school official to perform or accomplish their official or professional duties. 4.

A school official is a person employed by the District in an administrative, supervisory, academic, or support staff position (including, but not limited to administrators, teachers, counselors, paraprofessionals, coaches, and bus drivers), and the board of trustees. A school official may also include a volunteer or contractor not employed by the District but who performs an educational service or function for which the District would otherwise use its own employees and who is under the direct control of the District with respect to the use and maintenance of personally identifying information from education records, or such other third parties under contract with the District to provide professional services related to the District’s educational mission, including, but not limited to, attorneys and auditors. A school official has a legitimate educational interest in student education information when the official needs the information in order to fulfill his or her professional responsibilities for the District. Access by school officials to student education information will be restricted to that portion of a student’s records necessary for the school official to perform or accomplish their official or professional duties.

5.

The District may grant access to or release information from student records without parental consent or notification to any person, for the purpose of research, statistical reporting, or planning, provided that no student or parent can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.

6.

The District may grant release of a child’s education records to child welfare agencies without the prior written consent of the parents.

7.

The District will grant access to or release information from a student’s records pursuant to a court order.

7.

The District will grant access to or release information from any student record, as specifically required by federal or state statute.

8.

The District will grant access to or release information from student records to any person possessing a written, dated consent, signed by the parent or eligible student, with particularity as to whom the records may be released, the information or record to be released, and reason for the release. One (1) copy of the consent form will be kept in the records, and one (1) copy will be mailed to the parent or eligible student by the Superintendent. Whenever the District requests


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3600P page 4 of 6 consent to release certain records, the records custodian will inform the parent or eligible student of the right to limit such consent to specific portions of information in the records. 9.

The District may release student records to the superintendent or an official with similar responsibilities in a school in which the student has enrolled or intends to enroll, upon written request from such official. School officials may also include those listed in #3 above.

10.

Prior to release of any records or information under items 5, 6, 7, 8, and 9, above, the District will provide prompt written notice to the parents or eligible student of this intended action. This notification will include a statement concerning the nature and substance of the records to be released and the right to inspect, copy, and challenge the contents.

11.

The District may release student records or information in connection with an emergency, without parental consent, if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The records custodian will make this decision, taking into consideration the nature of the emergency, the seriousness of the threat to the health and safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency. The District will notify the parents or eligible student, as soon as possible, of the information released, date of the release, the person, agency, or organization to whom the release was made, and the purpose of the release.

12.

The District may disclose, without parental consent, student records or information to the youth court and law enforcement authorities, pertaining to violations of the Montana Youth Court Act or criminal laws by the student.

13.

The District will comply with an ex parte order requiring it to permit the U.S. Attorney General or designee to have access to a studentâ&#x20AC;&#x2122;s school records without notice to or consent of the studentâ&#x20AC;&#x2122;s parent(s)/guardian(s).

14.

The District charges a nominal fee for copying information in the studentâ&#x20AC;&#x2122;s records. No parent or student will be precluded from copying information because of financial hardship.

15.

A record of all releases of information from student records (including all instances of access granted, whether or not records were copied) will be kept and maintained as part of such records. This record will be maintained for the life of the student record and will be accessible only to the parent or eligible student, records custodian, or other person. The record of release will include: a. b. c. d. e.

Information released or made accessible. Name and signature of the records custodian. Name and position of the person obtaining the release or access. Date of release or grant of access. Copy of any consent to such release.


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3600P page 5 of 6 Directory Information The District may release certain directory information regarding students, except that parents may prohibit such a release. Directory information will be limited to: Studentâ&#x20AC;&#x2122;s name Address Telephone listing Electronic mail address Photograph (including electronic version) Date and place of birth Major Field of study Dates of attendance Grade level Enrollment status (e.g., undergraduate or graduate; full-time or part-time) Participation in officially recognized activities and sports Weight and height of members of athletic teams Degrees Honors and awards received Most recent educational agency or institution attended The notification to parents and students concerning school records will inform them of their right to object to the release of directory information. The School District will specifically include information about the missing children electronic directory photograph repository permitting parents or guardians to choose to have the student's photograph included in the repository for that school year; information about the use of the directory photographs if a student is identified as a missing child; and information about how to request the student's directory photograph be removed from the repository. Military Recruiters/Institutions of Higher Education/Government Agencies Pursuant to federal law, the District is required to release the names, addresses, and telephone numbers of all high school students to military recruiters and institutions of higher education upon request. The Montana Superintendent of Public Instruction may release student information to the Montana Commissioner of Higher Education and Montana Department of Labor and Industry for research purposes after entering into agreement with Commissioner and Department. If the Superintendent of Public Instruction offers a statewide assessment that serves as a college entrance exam, the studentâ&#x20AC;&#x2122;s personally identifiable information may be released to colleges, state-contracted testing agencies, and scholarship organizations with student consent. The notification to parents and students concerning school records will inform them of their right to object to the release of this information.


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3600P page 6 of 6 Student Record Challenges The District shall give a parent or eligible student, on request, an opportunity for a hearing to challenge content of the student’s education records on the grounds that the information contained in the education records is inaccurate, misleading, or in violation of the privacy rights of the student. The hearing required by 34 C.F.R. 99.21 must meet, at a minimum, the following requirements: • The District shall hold the hearing within a reasonable time after it has received the request for the hearing from the parent or eligible student. • The District shall give the parent or eligible student notice of the date, time, and place, reasonably in advance of the hearing. • The hearing may be conducted by any individual including an official of the District who does not have direct interest in the outcome of the hearing. • The District shall make its decision in writing within a reasonable amount of time after the hearing. • The decision must be based solely on the evidence presented at the hearing, and must include a summary of the evidence and the reasons for the decision. The parent or eligible student has: • • • •

The right to present evidence and to call witnesses; The right to cross-examine witnesses; The right to counsel; The right to a written statement of any decision and the reasons therefor;

The parents may insert a written statement of reasonable length describing their position on disputed information. The school will maintain the statement with the contested part of the record for as long as the record is maintained and will disclose the statement whenever it discloses the portion of the record to which the statement relates. Legal Reference:

Procedure History: Promulgated on: Revised on:

Family Education Rights and Privacy Act, 20 U.S.C. § 1232g (2011); 34 C.F.R. 99 (2011), 34 C.F.R. 99.20-22 § 20-5-201, MCA Duties and sanctions § 40-4-225, MCA Access to records by parent § 41-3-201, MCA Reports § 41-5-215, MCA Youth court and department records – notification of school § 20-7-104 Transparency and public availability of public school performance data -- reporting-- availability for timely use to improve instruction. 10.55.909, ARM Student records 10.55.910, ARM Student Discipline Records Chapter 250 (2019) Electronic Director Photograph Repository

8-9-99 5-14-07; 11-20-19


Ronan Public Schools STUDENTS

3600P page 1 of 6

Student Records Maintenance of School Student Records The District maintains two (2) sets of school records for each student – a permanent record and a cumulative record. The permanent record will include: Basic identifying information Academic work completed (transcripts) Level of achievement (grades, standardized achievement tests) Immunization records (per § 20-5-506, MCA) Attendance record Statewide student identifier assigned by the Office of Public Instruction Each student’s permanent file, as defined by the board of public education, must be permanently kept in a secure location. The cumulative record may include: Intelligence and aptitude scores Psychological reports Participation in extracurricular activities Honors and awards Teacher anecdotal records Verified reports or information from non-educational persons Verified information of clear relevance to the student’s education Information pertaining to release of this record Disciplinary information Camera footage only for those students directly involved in the incident Information in the permanent record will indicate authorship and date and will be maintained in perpetuity for every student who has been enrolled in the District. Cumulative records will be maintained for eight (8) years after the student graduates or permanently leaves the District. Cumulative records which may be of continued assistance to a student with disabilities, who graduates or permanently withdraws from the District, may, after five (5) years, be transferred to the parents or to the student if the student has succeeded to the rights of the parents. The building principal will be responsible for maintenance, retention, or destruction of a student’s permanent or cumulative records, in accordance with District procedure established by


3600P page 2 of 6 the Superintendent. Access to Student Records The District will grant access to student records as follows: 1.

The District or any District employee will not release, disclose, or grant access to information found in any student record except under the conditions set forth in this document.

2.

The parents of a student under eighteen (18) years of age will be entitled to inspect and copy information in the child’s school records. Such requests will be made in writing and directed to the records custodian. A parent of any student is allowed to view the footage but is not permitted to receive a copy unless the parents of the other involved students provide consent. Consent from parents of students in the background is not required. Access to the records will be granted within fifteen (15) days of the District’s receipt of such request. Where the parents are divorced or separated, both will be permitted to inspect and copy the student’s school records, unless a court order indicates otherwise. The District will send copies of the following to both parents at either one’s request, unless a court order indicates otherwise: a. b. c. d. e.

Academic progress reports or records; Health reports; Notices of parent-teacher conferences; School calendars distributed to parents/guardians; and Notices about open houses and other major school events, including studentparent interaction.

Once a student reaches 18 years of age or attends a postsecondary institution, all rights formerly given to parents under FERPA transfer to the student. Access will not be granted to the parent or the student to confidential letters and recommendations concerning admission to a post-secondary educational institution, applications for employment, or receipt of an honor or award, if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters or statements. 3.

The District may grant access to or release information from student records without prior written consent to school officials with a legitimate educational interest in the information. A school official is a person employed by the District in an administrative, supervisory, academic, or support staff position (including, but not limited to administrators, teachers, counselors, paraprofessionals, coaches, and bus drivers ), and


3600P page 3 of 6 the board of trustees. A school official may also include a volunteer or contractor not employed by the District but who performs an educational service or function for which the District would otherwise use its own employees and who is under the direct control of the District with respect to the use and maintenance of personally identifying information from education records, or such other third parties under contract with the District to provide professional services related to the District’s educational mission, including, but not limited to, attorneys and auditors. A school official has a legitimate educational interest in student education information when the official needs the information in order to fulfill his or her professional responsibilities for the District. Access by school officials to student education information will be restricted to that portion of a student’s records necessary for the school official to perform or accomplish their official or professional duties. 4.

The District may grant access to or release information from student records without parental consent or notification to any person, for the purpose of research, statistical reporting, or planning, provided that no student or parent can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.

5.

The District may grant release of a child’s education records to child welfare agencies without the prior written consent of the parents.

6.

The District will grant access to or release information from a student’s records pursuant to a court order, provided that the parent will be given prompt written notice, upon receipt of such order, of its terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records and to challenge their contents.

7.

The District will grant access to or release information from any student record, as specifically required by federal or state statute.

8.

The District will grant access to or release information from student records to any person possessing a written, dated consent, signed by the parent or eligible student, with particularity as to whom the records may be released, the information or record to be released, and reason for the release. One (1) copy of the consent form will be kept in the records, and one (1) copy will be mailed to the parent or eligible student by the Superintendent. Whenever the District requests consent to release certain records, the records custodian will inform the parent or eligible student of the right to limit such consent to specific portions of information in the records.

9.

The District may release student records to the superintendent or an official with similar responsibilities in a school in which the student has enrolled or intends to enroll, upon


3600P page 4 of 6 written request from such official. School officials may also include those listed in #3 above. 10.

Prior to release of any records or information under items 5, 6, 7, and 8, above, the District will provide prompt written notice to the parents or eligible student of this intended action. This notification will include a statement concerning the nature and substance of the records to be released and the right to inspect, copy, and challenge the contents.

11.

The District may release student records or information in connection with an emergency, without parental consent, if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The records custodian will make this decision, taking into consideration the nature of the emergency, the seriousness of the threat to the health and safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency. The District will notify the parents or eligible student, as soon as possible, of the information released, date of the release, the person, agency, or organization to whom the release was made, and the purpose of the release.

12.

The District may disclose, without parental consent, student records or information to the youth court and law enforcement authorities, pertaining to violations of the Montana Youth Court Act or criminal laws by the student.

13.

The District will comply with an ex parte order requiring it to permit the U.S. Attorney General or designee to have access to a studentâ&#x20AC;&#x2122;s school records without notice to or consent of the studentâ&#x20AC;&#x2122;s parent(s)/guardian(s).

14.

The District charges a nominal fee for copying information in the studentâ&#x20AC;&#x2122;s records. No parent or student will be precluded from copying information because of financial hardship.

15.

A record of all releases of information from student records (including all instances of access granted, whether or not records were copied) will be kept and maintained as part of such records. This record will be maintained for the life of the student record and will be accessible only to the parent or eligible student, records custodian, or other person. The record of release will include: a. b. c. d. e.

Information released or made accessible. Name and signature of the records custodian. Name and position of the person obtaining the release or access. Date of release or grant of access. Copy of any consent to such release.


3600P page 5 of 6 Directory Information The District may release certain directory information regarding students, except that parents may prohibit such a release. Directory information will be limited to: Student’s name Address Telephone listing Electronic mail address Photograph (including electronic version) Date and place of birth Major field of study Dates of attendance Grade level Enrollment status (e.g., undergraduate or graduate; full-time or part-time) Participation in officially recognized activities and sports Weight and height of members of athletic teams Degrees Honors and awards received Most recent educational agency or institution attended The notification to parents and students concerning school records will inform them of their right to object to the release of directory information. Military Recruiters/Institutions of Higher Education Pursuant to federal law, the District is required to release the names, addresses, and telephone numbers of all high school students to military recruiters and institutions of higher education upon request. The notification to parents and students concerning school records will inform them of their right to object to the release of this information. Student Record Challenges The parents may challenge the accuracy, relevancy, or propriety of the records, except (1) grades, and (2) references to expulsions or out-of-school suspensions, if the challenge is made when the student’s school records are being forwarded to another school. They have the right to request a hearing at which each party has: • •   •   •  

The right to present evidence and to call witnesses; The right to cross-examine witnesses; The right to counsel; The right to a written statement of any decision and the reasons therefor;


3600P page 6 of 6 •

The right to appeal an adverse decision to an administrative tribunal or official, to be established or designated by the State Board.

The parents may insert a written statement of reasonable length describing their position on disputed information. The school will include the statement in any release of the information in dispute. Legal Reference:

Procedure History: Promulgated on: Revised on:

Family Education Rights and Privacy Act, 20 U.S.C. § 1232g (2011); 34 C.F.R. 99 (2011) § 20-5-201, MCA Duties and sanctions § 40-4-225, MCA Access to records by parent § 41-5-215, MCA Youth court and department records – notification of school 10.55.909, ARM Student records 8-9-1999 5-14-2007; 11-12-2012; 8-12-2013; 4-14-2014


R 3612F INTERNET ACCESS CONDUCT AGREEMENT Every student, regardless of age, must read and sign below: I have read, understand, and agree to abide by the terms of Ronan Public Schools’ policy regarding District-Provided Access to Electronic Information, Services, and Networks (Policy No. 3612). Should I commit any violation or in any way misuse my access to the District’s computer network and/or the Internet, I understand and agree that my access privilege may be revoked and school disciplinary action may be taken against me. User’s Name (Print): ________________________ Home Phone:________________________ User’s Signature: ___________________________ Date: ______________________________ Address:______________________________________________________________________ Status:

Student ____

Staff ____ Patron ____

I am 18 or older ____ I am under 18 ____

If I am signing this policy when I am under 18, I understand that when I turn 18, this policy will continue to be in full force and effect and agree to abide by this policy. Parent or Legal Guardian. (If applicant is under 18 years of age, a parent/legal guardian must also read and sign this agreement.) As the parent or legal guardian of the above-named student, I have read, understand, and agree that my child shall comply with the terms of the District’s policy regarding District-Provided Access to Electronic Information, Services, and Networks for the student’s access to the District’s computer network and/or the Internet. I understand that access is being provided to the students for educational purposes only. However, I also understand that it is impossible for the school to restrict access to all offensive and controversial materials and understand my child’s responsibility for abiding by the policy. I am, therefore, signing this Agreement and agree to indemnify and hold harmless the District, the Trustees, Administrators, teachers, and other staff against all claims, damages, losses, and costs, of whatever kind, that may result from my child’s use of or access to such networks or his/her violation of the District’s policy. Further, I accept full responsibility for supervision of my child’s use of his/her access account if and when such access is not in the school setting. I hereby give my child permission to use the building-approved account to access the District’s computer network and the Internet. Parent/Legal Guardian (Print): _____________________________________________________ Signature: _____________________________________________________________________ Home Phone: ___________________ Address: _____________________________________ Date: _________________________ This Agreement is valid for the _________________ school year only.


Ronan Public Schools STUDENTS

R 3612P page 1 of 4

Acceptable Use of Electronic Networks All use of electronic networks shall be consistent with the District’s goal of promoting educational excellence by facilitating resource sharing, innovation, and communication. These procedures do not attempt to state all required or proscribed behaviors by users. However, some specific examples are provided. The failure of any user to follow these procedures will result in the loss of privileges, disciplinary action, and/or appropriate legal action. Terms and Conditions 1. Acceptable Use – Access to the District’s electronic networks must be: (a) for the purpose of education or research and consistent with the educational objectives of the District; or (b) for legitimate business use. 2. Privileges – The use of the District’s electronic networks is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges. The system administrator (and/or building principal) will make all decisions regarding whether or not a user has violated these procedures and may deny, revoke, or suspend access at any time. That decision is final. 3. Unacceptable Use – The user is responsible for his or her actions and activities involving the network. Some examples of unacceptable uses are: a. Using the network for any illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any federal or state law; b. Unauthorized downloading of software, regardless of whether it is copyrighted or devirused; c. Downloading copyrighted material for other than personal use; d. Using the network for private financial or commercial gain; e. Wastefully using resources, such as file space; f. Hacking or gaining unauthorized access to files, resources, or entities; g. Invading the privacy of individuals, which includes the unauthorized disclosure, dissemination, and use of information of a personal nature about anyone; h. Using another user’s account or password; i. Posting material authored or created by another, without his/her consent;


3612P page 2 of 4 j. Posting anonymous messages; k. Using the network for commercial or private advertising; l. Accessing, submitting, posting, publishing, or displaying any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, harassing, or illegal material; and m. Using the network while access privileges are suspended or revoked. 4. Network Etiquette – The user is expected to abide by the generally accepted rules of network etiquette. These include but are not limited to the following: a. Be polite. Do not become abusive in messages to others. b. Use appropriate language. Do not swear or use vulgarities or any other inappropriate language. c. Do not reveal personal information, including the addresses or telephone numbers, of students or colleagues. d. Recognize that electronic mail (e-mail) is not private. People who operate the system have access to all mail. Messages relating to or in support of illegal activities may be reported to the authorities. e. Do not use the network in any way that would disrupt its use by other users. f. Consider all communications and information accessible via the network to be private property. 5. No Warranties – The District makes no warranties of any kind, whether expressed or implied, for the service it is providing. The District will not be responsible for any damages the user suffers. This includes loss of data resulting from delays, nondeliveries, missed deliveries, or service interruptions caused by its negligence or the user’s errors or omissions. Use of any information obtained via the Internet is at the user’s own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained through its services. 6. Indemnification – The user agrees to indemnify the District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District, relating to or arising out of any violation of these procedures.


3612P page 3 of 4 7. Security – Network security is a high priority. If the user can identify a security problem on the Internet, the user must notify the system administrator or building principal. Do not demonstrate the problem to other users. Keep your account and password confidential. Do not use another individual’s account without written permission from that individual. Attempts to log on to the Internet as a system administrator will result in cancellation of user privileges. Any user identified as a security risk may be denied access to the network. 8. Vandalism – Vandalism will result in cancellation of privileges, and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or any other network. This includes but is not limited to uploading or creation of computer viruses. 9. Telephone Charges – The District assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line costs. 10. Copyright Web Publishing Rules – Copyright law and District policy prohibit the republishing of text or graphics found on the Web or on District Websites or file servers, without explicit written permission. a. For each republication (on a Website or file server) of a graphic or text file that was produced externally, there must be a notice at the bottom of the page crediting the original producer and noting how and when permission was granted. If possible, the notice should also include the Web address of the original source. b. Students and staff engaged in producing Web pages must provide library media specialists with e-mail or hard copy permissions before the Web pages are published. Printed evidence of the status of “public domain” documents must be provided. c. The absence of a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. The manager of the Website displaying the material may not be considered a source of permission. d. The “fair use” rules governing student reports in classrooms are less stringent and permit limited use of graphics and text. e. Student work may only be published if there is written permission from both the parent/guardian and the student.


3612P page 4 of 4 Internet Safety 1. Internet access is limited to only those “acceptable uses,” as detailed in these procedures. Internet safety is almost assured if users will not engage in “unacceptable uses,” as detailed in these procedures, and will otherwise follow these procedures. 2. Staff members shall supervise students while students are using District Internet access, to ensure that the students abide by the Terms and Conditions for Internet access, as contained in these procedures. 3. Each District computer with Internet access has a filtering device that blocks entry to visual depictions that are: (1) obscene; (2) pornographic; or (3) harmful or inappropriate for students, as defined by the Children’s Internet Protection Act and determined by the Superintendent or designee. 4. The district shall provide age-appropriate instruction to students regarding appropriate online behavior. Such instruction shall include, but not be limited to: positive interactions with others online, including on social networking sites and in chat rooms; proper online social etiquette; protection from online predators and personal safety; and how to recognize and respond to cyberbullying and other threats. 5. The system administrator and building principals shall monitor student Internet access.

Legal Reference:

Children’s Internet Protection Act, P.L. 106-554 Broadband Data Services Improvement Act/Protecting Children in the 21st Century Act of 2008 (P.L. 110-385) 20 U.S.C. § 6801, et seq. 47 U.S.C. § 254(h) and (l)

Procedure History: Promulgated on: Revised: Revised:

5-14-07 1-29-20


RONAN PUBLIC SCHOOLS R = required 4000 SERIES COMMUNITY RELATIONS TABLE OF CONTENTS 4210P 4321P 4330F 4411P

School Support Organizations Guest Speakers Application and Agreement for Use of School Facilities Relationship of School and Law Enforcement Personnel


Ronan Public Schools COMMUNITY RELATIONS

4210P

School-Support Organizations Persons proposing to establish a school-connected organization shall submit a request to the Board of Trustees for authorization to operate at the school. The request for authorization shall contain: 1. 2. 3.

4. 5. 6. 7. 8. 9. 10.

The name and purpose of the organization The date of application Bylaws, rules, and procedures under which the organization will operate, including procedures for maintaining the organization's finances, membership qualifications, if any, and an agreement that the group will not engage in unlawful discrimination The names, addresses, and phone numbers of all officers A list of specific objectives An agreement to grant the district the right to audit the group's financial records at any time, either by district personnel or a certified public accountant The name of the bank where the organization's account will be located and the names of those authorized to withdraw funds The signature of the Principal of the supporting school Planned use for any money remaining at the end of the year if the organization is not continued or authorized to continue in the future An agreement to provide evidence of liability insurance as required by law (BP 4330 - Use of School Facilities)

Requests for subsequent authorization shall be presented to the Superintendent or designee annually, along with a financial statement showing all income and expenditures from fund-raisers. If the Superintendent or designee proposes to deny the request for reauthorization, he/she shall present his recommendation to the Board for approval. Upon consent of the Superintendent or designee, school-connected organizations may use the school's name, school team's name, or any logo attributable to the school or district. School-connected organizations are prohibited from hiring or directly paying district employees. Organizations may make donations to the district to cover the costs of additional employees, but only if such positions are approved in advance by the Board. At their discretion, employees may volunteer to perform activities for school-connected organizations during non-working hours. Promulgated on: Adopted on: Reviewed on: Revised on:

March 10, 2008


Ronan Public Schools COMMUNITY RELATIONS

4321P

Guest Speakers When a teacher believes that a guest speaker will contribute to the curriculum by helping achieve the goals and objectives of the course, the staff member will follow the procedure set out below. 1.

At least two (2) weeks before the proposed visit, the teacher will notify the principal of the name of the proposed speaker, how the speaker’s topic relates to the curriculum, and the proposed date of the visit. Any teacher may request a waiver of the two (2) week notice period. The principal may grant such waiver in order to accommodate the scheduling of a speaker on short notice. However, such waiver shall be at the sole discretion of the principal. The previous granting of such a waiver shall not obligate any principal to grant a waiver for any future request.

2.

If the teacher and the principal believe the guest speaker’s topic is controversial, both parties will attempt a course of action to adhere to the controversial issue.

3.

In the event the speaker’s topic is determined to be controversial, the teacher will notify students beforehand that any student who wishes not to attend the presentation will have an alternative assignment.

4.

Unless the principal approves otherwise, the teacher will not allow non-class members to hear the speaker.

5.

The teacher will register the guest speaker in the office on the day he/she speaks.

6.

Approval of a guest speaker will be exercised in a manner consistent with principles of free inquiry and expression.

7.

If the principal has reason to believe that the appearance of the guest speaker will not contribute to the curriculum or will be harmful to the students, the principal may deny the guest speaker’s appearance. If the teacher disagrees with the denial, the teacher may appeal the decision to the Superintendent

Procedure History: Promulgated on: Revised on:

12-14-98 5-14-07


4330F APPLICATION AND AGREEMENT FOR USE OF SCHOOL FACILITIES Ronan Public Schools Please print or type: Organization Requesting Use:

________________________________________________

Authorized Representative:

________________________________________________ ________________________________________________ Title

Address:

______________________________

Telephone No.: __________________

______________________________ ______________________________ Requested Facility:

____________________________________________________________

Type of activity for which the facility will be used (please provide detailed description): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Estimated number of participants in activity and/or audience: Will an admission fee be charged or donations taken?

________________________

______________________________

If so, how much will be charged and for what purpose will the receipts be used? ____________ ______________________________________________________________________________ Date(s) facility requested: Time in:

______________________________________________________

_________________

Time out:

Do you require access to any school equipment?

_________________ c Yes

c No

If yes, what equipment?

______________________________________________________________________________

Page 1 of 3


AGREEMENT TO CONDITIONS OF USE On behalf of the above-referenced organization, I hereby attest to the following: 1.

The Applicant has been provided with a copy of the School District’s Policy 4330, “Community Use of School Facilities” (“Policy”), and has read and fully understands its contents. The Applicant agrees to abide by all terms, conditions, and limitations set forth in the Policy.

2.

The Applicant understands that the School District reserves the right to cancel this use agreement at any time in the event of an emergency (as determined by the school administration) or under any circumstances where the School District requires the use of the facility for its own activities. In that event the Applicant also understands that the School District will attempt to provide an alternative facility for the Applicant’s use.

3.

The Applicant agrees to promptly make payment to the School District of any charges, reimbursements, or other fees required of the Applicant under the terms of the Policy.

4.

The Applicant agrees to repair and make good any and all damages which may occur to School District property as a result of or in any way connected to the Applicant’s use of the facilities.

5.

The Applicant agrees to deposit the sum of _____________________________________ Dollars ($__________ ) in cash or a cashier’s check on or before ___________________, 20___. The Applicant understands that this deposit will first (1st) be credited to any charges, reimbursements, or other fees required of the Applicant under the terms of the Policy and that any remaining balance will be returned to the Applicant. In the event the applicable charges, reimbursements, or other fees required of the Applicant under the terms of the Policy exceed the deposit amount, the Applicant agrees to promptly make payment of that excess to the School District.

6.

The Applicant agrees to indemnify and hold the School District harmless from any claims, losses, damages, expenses, or liability that may arise as a result of or in any way connected to the Applicant’s use of School District facilities.

7.

The Applicant agrees and represents that any activities it conducts in connection with its use of School District facilities will comply in all respects with all applicable laws, statutes, regulations, ordinances, and policies and agrees to indemnify and hold the School District harmless for any failure on the Applicant’s part to abide by this agreement and representation.

Printed Name: ___________________________________ Signature: _______________________________________

Page 2 of 3

Date: __________________


â&#x20AC;&#x201C; SCHOOL DISTRICT USE ONLY â&#x20AC;&#x201C; Number of personnel needed: __________________

Time needed: __________________

Number of personnel and hours approved: ___________________________________________ Special Instructions: ____________________________________________________________ ______________________________________________________________________________ Estimated fees/costs/ reimbursements due from the Applicant:

________________________

______________________________________________________________________________ Approval: Facilities Coordinator: ________________________________ Date: ____________________ Building Administrator: ________________________________ Date: ____________________

Page 3 of 3


Ronan Public Schools COMMUNITY RELATIONS

4411P page 1 of 5

Relationship of School and Law Enforcement Personnel I.

Investigations Conducted in the Educational Environment A.

Initiated by School Administrators 1.

Conducted by Administrators Principals shall have the authority and duty to conduct investigations and to question students pertaining to infractions of school rules, whether or not the alleged conduct is a violation of criminal law. Such investigations shall be conducted in a way which does not unduly interfere with school activities.

2.

Conducted by Law Enforcement Officers a.

The principal shall determine when the necessity exists to contact law enforcement officers to conduct an investigation of alleged criminal behavior which jeopardizes the safety of school property, or which interferes with the operation of the school.

b.

The principal may request that law enforcement officers conduct an investigation and question students who are potential witnesses to such alleged criminal behavior during school hours. A reasonable attempt shall be made to contact the student’s parents, guardian, or representative prior to questioning by law enforcement officers. Such contacts or attempted contacts with parents, guardians, or representatives shall be documented. The principal or designated certificated school staff person shall be present during any questioning of such students and shall document what generally occurred during the interview. A reasonable effort to contact the student’s parents would normally include attempts to reach them at home, at work, or at places frequented by the parent. Reasonable requests of the parents would include requests to be present or to contact an attorney, if time and circumstances permit. This provision attempts to give guidance to the staff persons present during the investigation. Their primary function is to attempt to preserve the rights of students and parents without being advocates.

c.

If the investigation has centered on any particular student


4411P page 2 of 5 suspected of such alleged criminal activity, the procedures for the police taking students into custody, set forth in Section II, shall be followed to the extent they do not interfere with reasonable law enforcement procedures. B.

Initiated by Law Enforcement Officers Although cooperation with law enforcement officers will be maintained, it should not normally be necessary for law enforcement officers to initiate and conduct any investigation and questioning on the school premises during school hours, pertaining to criminal activities unrelated to the operation of the school. Only when law enforcement officers can show an absolute need to do so will they voluntarily be permitted to conduct such an investigation during school hours. This should ordinarily be limited to those circumstances in which delay might result in danger to any person, flight from the jurisdiction by a person reasonably suspected of a crime, or destruction of evidence. In such cases the officers shall be requested to obtain approval of the principal or other designated person before beginning an investigation on school premises. The administrator shall document the circumstances of such investigations as soon as practical. Alleged criminal behavior related to the school environment, brought to the principalâ&#x20AC;&#x2122;s attention by law enforcement officers, shall be dealt with under the provisions of Section I.A.2.

C.

Questioning of Students During Investigation 1.

Violation of School Rules In instances where school rules have allegedly been violated, the principal or designee may contact the suspected rule violator or potential witness to the infraction. a.

The suspect student should be advised, orally or in writing, of the nature of the alleged offense and of the evidence, if any, against the student. The student must have the opportunity to respond to the accusations.

b.

In questioning a potential student witness to an alleged disciplinary infraction, the administrator should take care to ensure that there is a reasonable likelihood the student was indeed a witness. School officials should not engage in detailed questioning of students at random without reasonable hope of gathering information regarding school misconduct. Probable witnesses should be told


4411P page 3 of 5 the nature of the alleged misconduct and the reason to believe that they were a witness. Such students should be given the opportunity to give their consent before answering questions by school officials. Circumstances may arise where it would be advisable to have another adult present during questioning of students. 2.

II.

Violations of Criminal Law a.

During an investigation of violation of school rules, it may come to the administrator’s attention that the investigated activity may also be a violation of criminal law. In proceeding with the investigation, the principal may attempt to ascertain whether there is sufficient justification to believe that a criminal offense was committed which warrants contacting law enforcement officials.

b.

When a suspected violation of criminal law has occurred on school grounds involving operation of the school or during a schoolsponsored activity, law enforcement officials may be notified and their presence requested for questioning suspected students. Unless circumstances dictate otherwise, questioning of the student shall not begin or continue, until law enforcement officers arrive. Reasonable attempts should be made to contact the student’s parents, guardian, or representative, who, unless an emergency exists, shall be given the opportunity to confer with the student and be present during questioning. The administrator shall document the contact or attempted contact with the student’s parents, guardian, or representative. In the absence of parent and student consent, a student should not be questioned by law enforcement officers. The law enforcement officers may wish to advise the student of his/her rights. If the parent and the student consent to the questioning, the investigation can continue. If the parent or student refuses consent to the questioning, the law enforcement officers will determine the course of action to be pursued.

c.

Administration of penalties for violation of school rules shall proceed independent of any action by law enforcement officials or the judicial system.

Taking a Student Into Custody A.

School officials may not voluntarily release students to law enforcement


4411P page 4 of 5 authorities, unless the student has been placed under arrest, or unless the parent, guardian, or representative and the student agree to the release. Administrators shall make reasonable objections to law enforcement authorities who attempt to remove students from school without placing them under arrest or without the acquiescence of the parent, guardian, or representative and the student; the administrator shall immediately contact a superior of the law enforcement officer involved and make objection to the student’s removal. The Superintendent’s office shall immediately be notified of any removal of a student from school by law enforcement officers under any circumstance.

III.

B.

The principal shall make reasonable efforts to persuade law enforcement officers not to make arrests or take students into custody on school premises. When the need arises to make an arrest or take a student into custody on school premises, the principal should make a reasonable effort to persuade law enforcement officers to utilize a non-uniformed officer in making the arrest.

C.

When it is necessary to take a student into custody on school premises, and time permits, the law enforcement officer shall be requested to contact the school principal and relate the circumstances necessitating such action. When possible, the principal shall have the student summoned to the principal’s office, where the student may be taken into custody.

D.

When an emergency exists, the school principal may summon law enforcement officials to the school to take a student into custody.

E.

If a student has been taken into custody or arrested on school premises without prior notification of the principal, school staff present shall encourage law enforcement officers to notify the principal of the circumstances as quickly as possible. If the officers decline to notify the principal, the school staff members present shall immediately notify the principal.

F.

If at all possible, the student’s parents, guardian, or representative shall be notified by the principal or other school administrator, before the student is taken into custody by law enforcement officers or as quickly thereafter as can be accomplished. The administrator shall document such notification or attempted notification.

Disturbance of School Environment Law enforcement officers may be requested to assist in controlling disturbances of the school environment, which the principal or other school administrator has found to be unmanageable by school personnel, and which have the potential of causing harm to students or other persons or to property. This includes members of the general public who


4411P page 5 of 5 exhibit undesirable or illegal conduct on school premises or at a school event held on school property, and who have been requested to leave by an administrator but have refused or failed to do so. IV.

Coordination of Policies by Enforcement Officials School administrators shall meet at least annually with local law enforcement officials to discuss the Districtâ&#x20AC;&#x2122;s policy and rules regarding law enforcement contacts with the District. Law enforcement officials will be asked to instruct their staffs as to the terms of the schoolâ&#x20AC;&#x2122;s policy and rules.

Procedure History: Promulgated on: Revised on:

2-8-99 5-14-07


RONAN PUBLIC SCHOOLS R = required 5000 SERIES PERSONNEL TABLE OF CONTENTS 5120P 5122P 5122F 5228P 5230P 5231P 5232F 5321P 5328P 5329P 5334P 5430P 5430F

Hiring Process and Criteria Criminal Background Investigation Applicant Rights and Consent to Fingerprint Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers Prevention of Disease Transmission Personnel Records Report of Suspected Child Abuse or Neglect Conditions for Use of Leave Family Medical Leave Long Term Illness/Temporary Disability/Maternity Leave Procedure Vacations Volunteer Procedure Volunteer Application


Ronan Public Schools PERSONNEL

5120P

Hiring Process and Criteria 1.

The job description will be reviewed and will be revised if necessary.

2.

A timetable will be developed for the recruitment process.

3.

The job announcement will contain the following: • Position title •   Contact person •   Appropriate phone number, fax number, mailing address, email address

4.

A complete application will contain the following: • Letter of application •   Resume listing references with current telephone numbers •   Completed District application form •   Certified personnel applicants shall also provide: Ø   Transcript of credits Ø   Placement file Ø   Copy of valid, properly endorsed Montana Teacher or Specialist Certificate

5.

The announcement may be sent to: • Local media •   Emailed to appropriate websites

6.

The Superintendent or designee will conduct an initial screening to check for completeness and to verify that the applicant meets the minimum qualifications outlined in the job announcement. The applicant is solely responsible to see that the application is complete and arrives in a timely manner.

7.

References of all applicants being considered for interviews will be thoroughly checked by the principal/supervisor.

8.

Structured interviews will be conducted by an administrator/supervisor.

9.

After completion of interviews and data evaluation, the administrator/supervisor will recommend one (1) candidate to the Superintendent. All candidates who received interviews will be notified of the administrator/supervisor’s decision by phone as soon as possible. The principal will complete a profile of the candidate being recommended, which will be presented to the Superintendent and then to the Board for their consideration. The hiring will become official upon Board approval.

10.

Procedure History: Promulgated on: Revised on:

8-11-2003 5-14-2007; 9-12-2011


Applicant Rights  and  Consent  to  Fingerprint                              5122F     As   an   applicant   who  is   the   subject   of   a  national   fingerprint-­‐based   criminal   history   record   check   for   a   noncriminal   justice   purpose   (such  as  an  application  for  employment  or  a  license,  an  immigration  or  naturalization  matter,  security  clearance,  or  adoption),  you   have  certain  rights  which  are  discussed  below.     •    You  must  be  provided  written  notification8  by  School  District  #30  that  your  fingerprints  will  be  used  to  check  the  criminal   history  records  of  the  FBI.   •    You  must  be  provided,  and  acknowledge  receipt  of,  an  adequate  Privacy  Act  Statement  when  you  submit  your  fingerprints   and   associated   personal   information.   This   Privacy   Act   Statement   should   explain   the   authority   for   collecting   your   information  and  how  your  information  will  be  used,  retained,  and  shared.   •   If   you  have   a   criminal   history   record,   the   officials   making  a   determination   of   your   suitability  for  employment,   license,   or   other  benefit  must  provide  you  the  opportunity  to  complete  or  challenge  the  accuracy  of  the  information  in  the  record.   •   The   officials  must   advise   you   that   the   procedures   for   obtaining   a   change,   correction,   or   updating   of   your   criminal   history   record  are  set  forth  at  Title  28,  Code  of  Federal  Regulations  (CFR),  Section  16.34.   •   If  you  have  a  criminal  history  record,  you  should  be  afforded  a  reasonable  amount  of  time  to  correct  or  complete  the  record   (or  decline  to  do  so)  before  the  officials  deny  you  the  employment,  license,  or  other  benefit  based  on  information  in  the   criminal  history  record.9     You   have   the  right   to  expect   that   officials   receiving   the  results   of   the   criminal  history   record   check   will  use   it   only   for   authorized   purposes   and   will   not   retain   or   disseminate   it   in   violation   of   federal   statute,   regulation   or   executive   order,   or   rule,   procedure   or   standard  established  by  the  National  Crime  Prevention  and  Privacy  Compact  Council.10     If   agency   policy   permits,   the   officials   may   provide   you   with   a   copy   of   your   FBI   criminal   history   record   for   review   and   possible   challenge.  If  agency  policy  does  not  permit  it  to  provide  you  a  copy  of  the  record,  you  may  obtain  a  copy  of  the  record  by  submitting   fingerprints   and   a   fee   to   the   FBI.   Information   regarding   this   process   may   be   obtained   at   http://www.fbi.gov/about-­‐ us/cjis/background-­‐checks.     If  you  decide  to  challenge  the  accuracy  or  completeness  of  your  FBI  criminal  history  record,  you  should  send  your  challenge  to  the   agency  that  contributed  the  questioned  information  to  the  FBI.  Alternatively,  you  may  send  your  challenge  directly  to  the  FBI  at  the   same   address   as   provided   above.   The   FBI   will   then   forward   your   challenge   to   the   agency   that   contributed   the   questioned   information  and  request  the  agency  to  verify  or  correct  the  challenged  entry.  Upon  receipt  of  an  official  communication  from  that   agency,   the   FBI   will   make   any   necessary   changes/corrections   to   your   record   in   accordance   with   the   information   supplied   by   that   agency.       If  a  change,  correction,  or  update  needs  to  be  made  to  a  Montana  criminal  history  record,  or  if  you  need  additional  information  or   assistance,  please  contact  Montana  Criminal  Records  and  Identification  Services  at  dojitsdpublicrecords@mt.gov  or  406-­‐444-­‐3625.    

Your signature  below  acknowledges  this  agency  has  informed  you  of  your  privacy  rights  for  fingerprint-­‐based   background  check  requests  used  by  the  agency.   Signed:   _______________________________________________  __________  

_________________________

Name  

Date

8 Written  notification  includes  electronic  notification,  but  excludes  oral  notification.   9  See  28  CFR  50.12(b).  

10 See  5  U.S.C.  552a(b);  28  U.S.C.  534(b);  42  U.S.C.  14616,  Article  IV(c);  28  CFR  20.21(c),  20.33(d)  and  906.2(d).  

 

1  


NCPA/VCA Applicants   To  _(applicants  name)________________________________________________________________________________:   You  have  applied  for  employment  with,  will  be  working  in  a  volunteer  position  with,  or  will  be  providing  vendor  or  contractor  services  to  (write  in   Agency  or  Entity  name)__________School  District  #30__________________________________________  for  the  position  of  (please  be   specific)______________________________________________________________________.   The  National  Child  Protection  Act  of  1993  (NCPA),  Public  Law  (Pub.  L.)  103-­‐209,  as  amended  by  the  Volunteers  for  Children  Act(VCA),  Pub.  L.  105-­‐ 251  (Sections  221  and  222  of  Crime  Identification  Technology  Act  of  1998),  codified  at  42  United  States  Code  (U.S.C.)  Sections  5119a  and  5119c,   authorizes   a   state   and   national   criminal   history   background   check   to   determine   the   fitness   of   an   employee,   or   volunteer,   or   a   person   with   unsupervised  access  to  children,  the  elderly,  or  individuals  with  disabilities.   1.   Provide  your  name,  address,  and  date  of  birth,  as  appears  on  a  document  made  or  issued  by  or  under  the  authority  of  the  United  States   Government,   a   State,   political   subdivision   of   a   State,   a   foreign   government,   a   political   subdivision   of   a   foreign   government,   an   international  governmental  or  an  international  quasi-­‐governmental  organization  which,  when  completed  with  information  concerning  a   particular  individual,  is  of  a  type  intended  or  commonly  accepted  for  the  purpose  of  identification  of  individuals.    18  U.S.C.  §1028(D)(2).   2.   Provide   a   certification   that   you   (a)   have   not   been   convicted   of   a   crime,   (b)   are   not   under   indictment   for   a   crime,   or   (c)   have   been   convicted  of  a  crime.    If  you  are  under  indictment  or  have  been  convicted  of  a  crime,  you  must  describe  the  crime  and  the  particulars  of   the  conviction,  if  any.   3.   Prior  to  the  completion  of  the  background  check,  the  entity  may  choose  to  deny  you  unsupervised  access  to  a  person  to  whom  the  entity   provides  care.   The  entity  shall  access  and  review  State  and  Federal  criminal  history  records  and  shall  make  reasonable  efforts  to  make  a  determination  whether   you  have  been  convicted  of,  or  are  under  pending  indictment  for,  a  crime  that  bears  upon  your  fitness  and  shall  convey  that  determination  to  the   qualified  entity.    The  entity  shall  make  reasonable  efforts  to  respond  to  the  inquiry  within  15  business  days.   Your  Name:  _________________________________________________________________________________________________   First              

Middle                    

Maiden                    

Last

Date of  Birth:  ________________________________   Address:  ________________________________________________________________________________                                    ________________________________________________________________________________                    

     City                                                  

State                            

Zip

I have  been  convicted  of,  or  am  under  pending  indictment  for,  the  following  crimes  [include  the  dates,   location/jurisdiction,  circumstances  and  outcome]:  

   

I have  not  been  convicted  of,  nor  am  I  under  pending  indictment  for,  any  crimes   I  authorize  Montana  Department  of  Justice,  Criminal  Records  and  Identification  Services  Section  to  disseminate  criminal   history  record  information  to  School  District  #30,  421  Andrew  St.  NW,  Ronan,  MT,  59864.   ____________________________________________________________________________   Signature  of  Applicant    

2  

Date


Ronan Public Schools PERSONNEL

5122P

Criminal Background Investigation All employees new to the District are required to have a criminal background check. The District School Resource Officer (SRO) will be available to take fingerprints and will send them for processing. Employment with the District does not become official, until the District receives acceptable results from the fingerprint/background check.

Procedure History: Promulgated on: Revised on:

8-12-02 11-8-04; 5-14-07


Ronan Public Schools PERSONNEL

R 5228P page 1 of 5

Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers School bus and commercial vehicle drivers shall be subject to a drug and alcohol testing program that fulfills the requirements of the Code of Federal Regulations, Title 49, Part 382. Other persons who drive vehicles designed to transport sixteen (16) or more passengers, including the driver, are likewise subject to the drug and alcohol testing program. Testing procedures and facilities used for the tests shall conform with the requirements of the Code of Federal Regulations, Title 49, §§ 40, et seq. Pre-Employment Tests Tests shall be conducted before the first time a driver performs any safety-sensitive function for the District. Safety-sensitive functions include all on-duty functions performed from the time a driver begins work or is required to be ready to work, until he/she is relieved from work and all responsibility for performing work. It includes driving; waiting to be dispatched; inspecting and servicing equipment; supervising, performing, or assisting in loading and unloading; repairing or obtaining and waiting for help with a disabled vehicle; performing driver requirements related to accidents; and performing any other work for the District or paid work for any entity. The tests shall be required of an applicant only after he/she has been offered the position. Exceptions may be made for drivers who have had the alcohol test required by law within the previous six (6) months and participated in the drug testing program required by law within the previous thirty (30) days, provided that the District has been able to make all verifications required by law. Post-Accident Tests Alcohol and controlled substance tests shall be conducted as soon after an accident as practicable on any driver: 1.

Who was performing safety-sensitive functions with respect to the vehicle, if the accident involved loss of human life; or

2.

Who receives a citation under state or local law, for a moving traffic violation arising from the accident.

Drivers shall make themselves readily available for testing, absent the need for immediate


5228P page 2 of 5 medical attention. No such driver shall use alcohol for eight (8) hours after the accident, or until after he/she undergoes a post-accident alcohol test, whichever occurs first. If an alcohol test is not administered within two (2) hours or if a drug test is not administered within thirty-two (32) hours, the District shall prepare and maintain records explaining why the test was not conducted. Tests will not be given if not administered within eight (8) hours after the accident for alcohol or within thirty-two (32) hours for drugs. Tests conducted by authorized federal, state, or local officials will fulfill post-accident testing requirements, provided they conform to applicable legal requirements and are obtained by the District. Breath tests will validate only the alcohol test and cannot be used to fulfill controlled substance testing obligations. Random Tests Tests shall be conducted on a random basis at unannounced times throughout the year. Tests for alcohol shall be conducted just before, during, or just after the performance of safety-sensitive functions. The number of random alcohol tests annually must equal twenty-five percent (25%) of the average number of driver positions. The number of random drug tests annually must equal fifty percent (50%) of the average number of driver positions. Drivers shall be selected by a scientifically valid random process, and each driver shall have an equal chance of being tested each time selections are made. Reasonable Suspicion Tests Tests shall be conducted when a supervisor or District official trained in accordance with law has reasonable suspicion that the driver has violated the Districtâ&#x20AC;&#x2122;s alcohol or drug prohibitions. This reasonable suspicion must be based on specific, contemporaneous, articulable observations concerning the driverâ&#x20AC;&#x2122;s appearance, behavior, speech, or body odors. The observations may include indications of the chronic and withdrawal effects of controlled substances. Alcohol tests are authorized for reasonable suspicion only if the required observations are made during, just before, or just after the period of the work day when the driver must comply with alcohol prohibitions. An alcohol test may not be conducted by the person who determines that reasonable suspicion exists to conduct such a test. If an alcohol test is not administered within two (2) hours of a determination of reasonable suspicion, the District shall prepare and maintain a record explaining why this was not done. Attempts to conduct alcohol tests shall terminate after eight (8) hours. A supervisor or District official who makes observations leading to a controlled substance reasonable suspicion test shall make a written record of his/her observations within twenty-four


5228P page 3 of 5 (24) hours of the observed behavior or before the results of the drug test are released, whichever is earlier. Enforcement Any driver who refuses to submit to a post-accident, random, reasonable suspicion, or follow-up test shall not perform or continue to perform safety-sensitive functions. Drivers who test positive for alcohol or drugs shall be subject to disciplinary action up to and including dismissal. A driver who violates District prohibitions related to drugs and alcohol shall receive from the District the names, addresses, and telephone numbers of substance abuse professionals and counseling and treatment programs available to evaluate and resolve drug and alcohol-related problems. The employee shall be evaluated by a substance abuse professional who shall determine what help, if any, the driver needs in resolving such a problem. Any substance abuse professional who determines that a driver needs assistance shall not refer the driver to a private practice, person, or organization in which he/she has a financial interest, except under circumstances allowed by law. An employee identified as needing help in resolving a drug or alcohol problem shall be evaluated by a substance abuse professional to determine that he/she has properly followed the prescribed rehabilitation program and shall be subject to unannounced follow-up tests after returning to duty. Return-to-Duty Tests A drug or alcohol test shall be conducted when a driver who has violated the Districtâ&#x20AC;&#x2122;s drug or alcohol prohibition returns to performing safety-sensitive duties. Employees whose conduct involved drugs cannot return to duty in a safety-sensitive function until the return-to-duty drug test produces a verified negative result. Employees whose conduct involved alcohol cannot return to duty in a safety-sensitive function until the return-to-duty alcohol test produces a verified result that meets federal and District standards. Follow-Up Tests A driver who violates the Districtâ&#x20AC;&#x2122;s drug or alcohol prohibition and is subsequently identified by a substance abuse professional as needing assistance in resolving a drug or alcohol problem shall be subject to unannounced follow-up testing as directed by the substance abuse professional in accordance with law. Follow-up alcohol testing shall be conducted just before, during, or just


5228P page 4 of 5 after the time when the driver is performing safety-sensitive functions. Records Employee drug and alcohol test results and records shall be maintained under strict confidentiality and released only in accordance with law. Upon written request, a driver shall receive copies of any records pertaining to his/her use of drugs or alcohol, including any records pertaining to his/her drug or alcohol tests. Records shall be made available to a subsequent employer or other identified persons only as expressly requested in writing by the driver. Notifications Each driver shall receive educational materials that explain the requirements of the Code of Federal Regulations, Title 49, Part 382, together with a copy of the Districtâ&#x20AC;&#x2122;s policy and regulations for meeting these requirements. Representatives of employee organizations shall be notified of the availability of this information. The information shall identify: 1.

The person designated by the District to answer driver questions about the materials;

2.

The categories of drivers who are subject to the Code of Federal Regulations, Title 49, Part 382;

3.

Sufficient information about the safety-sensitive functions performed by drivers to make clear what period of the work day the driver is required to comply with Part 382;

4.

Specific information concerning driver conduct that is prohibited by Part 382;

5.

The circumstances under which a driver will be tested for drugs and/or alcohol under Part 382;

6.

The procedures that will be used to test for the presence of drugs and alcohol, protect the driver and the integrity of the testing processes, safeguard the validity of test results, and ensure that test results are attributed to the correct driver;

7.

The requirement that a driver submit to drug and alcohol tests administered in accordance with Part 382;

8.

An explanation of what constitutes a refusal to submit to a drug or alcohol test and the attendant consequences;

9.

The consequences for drivers found to have violated the drug and alcohol prohibitions of Part 382, including the requirement that the driver be removed immediately from safetysensitive functions and the procedures for referral, evaluation, and treatment;


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44

5228P page 5 of 5 10.

The consequences for drivers found to have an alcohol concentration of 0.02 or greater but less than 0.04; and

11.

Information concerning the effects of drugs and alcohol on an individualâ&#x20AC;&#x2122;s health, work, and personal life; signs and symptoms of a drug or alcohol problem (the driverâ&#x20AC;&#x2122;s or a coworkerâ&#x20AC;&#x2122;s); and available methods of intervening when a drug or alcohol problem is suspected, including confrontation, referral to an employee assistance program, and/or referral to management.

Drivers shall also receive information about legal requirements, District policies, and disciplinary consequences related to the use of alcohol and drugs. Each driver shall sign a statement certifying that he/she has received a copy of the above materials. Before any driver operates a commercial motor vehicle, the District shall provide him/her with post-accident procedures that will make it possible to comply with post-accident testing requirements. Before drug and alcohol tests are performed, the District shall inform drivers that the tests are given pursuant to the Code of Federal Regulations, Title 49, Part 382. This notice shall be provided only after the compliance date specified in law. The District shall notify a driver of the results of a pre-employment drug test if the driver requests such results within sixty (60) calendar days of being notified of the disposition of his/ her employment application. The District shall notify a driver of the results of random, reasonable suspicion, and postaccident drug tests if the test results are verified positive. The District shall also tell the driver which controlled substance(s) were verified as positive. Drivers shall inform their supervisors if at any time they are using a controlled substance which their physician has prescribed for therapeutic purposes. Such a substance may be used only if the physician has advised the driver that it will not adversely affect his/her ability to safely operate a commercial motor vehicle.

Procedure History: Promulgated on: Revised on:

8-9-99


Ronan Public Schools PERSONNEL

5230P page 1 of 3

Prevention of Disease Transmission Body fluids of all persons should be considered to contain potentially infectious agents. No distinction will be made between body fluids from individuals with a known disease or infection and body fluids from asymptomatic or undiagnosed individuals. Body fluids include blood, semen, drainage from scrapes and cuts, feces, urine, vomitus, respiratory secretions (e.g., nasal discharge), and saliva. The following practices should be followed in all situations involving contact with any body fluids: 1.

If possible all school workers who have open sores or dermatitis should refrain from direct student care or from handling student-care equipment, until the condition is resolved. Cuts and sores on the skin of school workers should be covered with adhesive bandages which repel water and are designed to prevent potentially infectious materials from being shed from the cut or sore.

2.

School workers should wear gloves, when it is likely hands will be in contact with body fluids (blood, urine, feces, wound drainage, oral secretions, sputum, or vomitus). •

Wear gloves while treating bloody noses and dealing with bleeding cuts.

Gloves should be kept in emergency-response kits and be readily accessible at sites where students seek assistance for bloody noses or injuries. (If gloves are not available, towels or other clean material may be used to provide some protection.)

When possible, have students wash off their own cuts and abrasions. After cuts are washed with soap and water, they should be covered with bandages of the appropriate size. When possible, students should be taught to hold their own bloody noses.

3.

When possible, personal resuscitation masks or shields should be used for mouth-tomouth resuscitation.

4.

Hands should be washed immediately after gloves are removed. Wash hands often and properly, paying particular attention to areas around and under fingernails and between fingers. •

Wash skin with soap and water. Hands and skin surfaces should be washed thoroughly with soap and water as soon as possible after student care or contact with body fluids. Use warm running water with soap and scrub for fifteen (15) seconds before rinsing and drying. (A cleaning germicide in towelette form may


5230P page 2 of 3 be used only as an interim measure, when water is not available. Scrub with soap and water as soon as possible.) Apply lanolin or other lotion to prevent hands from drying and cracking. 5.

Clean up the area (floor, desk, sink, clothing, etc.) as soon as possible after contact with body fluids. •

Wash contaminated surfaces and non-disposable items with a standard disinfectant such as household bleach or an aerosol germicide cleaner.

Wash contaminated clothing and linen in detergent with hot water.

Contaminated gloves, tissues, paper towels, and other disposable items should be placed in a plastic bag, which is placed in a second (2nd) plastic bag, before being discarded in the regular trash collection system.

Use individual judgment in determining when barriers are needed for unpredictable situations. It is strongly recommended that barriers be used, when contact with body fluids is anticipated. HIV Transmission Information HIV transmission is of particular concern for worksite safety, due to unwarranted fears over transmissibility of the virus. According to public health epidemiologic information on the transmission of HIV (the virus that causes AIDS): •

It is extremely difficult to be infected with HIV in the school setting.

For infection to occur there must be an infected body fluid and an access route for the infectious agent to enter an uninfected person.

HIV is transmitted by getting infected blood, semen, or vaginal secretions into the bloodstream of an uninfected person. HIV transmission occurs from direct inoculation of HIV into an uninfected person via unprotected sexual intercourse, injectable-drug use or needles involving HIV-infected blood, maternal transmission to the unborn, and receiving a transfusion or organ transplant infected with HIV.

Other fluids (saliva, tears, urine, or feces) have extremely small, if any, levels of HIV. These body fluids have not been linked to any causes of HIV infection.

There have been no documented cases of HIV/AIDS transmitted by mouth-to-mouth resuscitation.

HIV is easily destroyed by common disinfectants. The most common disinfectant used to


5230P page 3 of 3 destroy HIV and other blood-borne pathogens is household bleach (i.e., sodium hypochlorite) used in a water-and-bleach solution ranging from one (1) part bleach with ten (10) parts water, to one (1) part bleach with one hundred (100) parts water. Although HIV (human immunodeficiency virus) and AIDS (acquired immune deficiency syndrome) have received a great deal of attention, staff members should be aware of other diseases more communicable than HIV and AIDS. The following table lists body fluids of routine concern in the school setting (with the exception of semen and vaginal fluids), diseasecausing organisms, and mode of transmission: COMMUNICABLE DISEASE  ORGANISMS,  BODY  FLUIDS  ASSOCIATED  AS   SOURCES  OF  THE  INFECTIOUS  AGENT,  AND  MODE  OF  TRANSMISSION   BODY FLUID ORGANISM OF TRANSMISSION CONCERN Blood   Hepatitis  B  virus   Direct  bloodstream   HIV   inoculation   Hepatitis  A  virus   Contamination  passed   Feces*   Salmonella  bacteria   from  hand  to  mouth   Shigella  bacteria   Common  cold  viruses   Contamination  passed   Respiratory  Secretion*   Influenza  virus   from  hand  to  mouth;;          -­saliva   sneezing          -­nasal  discharge   Gastrointestinal  viruses   Contamination  passed   Vomitus*   from  hand  to  mouth   Cytomegalovirus   Bloodstream  inoculation   Urine* through  cuts  and  abrasions   on  hands   Semen/Vaginal  Fluids   Hepatitis  B  virus   Sexual  contact   HIV   Gonococcus  bacteria   *There  are  no  reported  cases  of  HIV/AIDS  having  been  transmitted  by  these  sources. Wear gloves when exposed to body fluids, especially blood. Urine, feces, or vomitus may contain small amounts of blood and disease-causing organisms, so gloves should be worn when handling these body fluids. HAND WASHING IS VERY IMPORTANT!! Procedure History: Promulgated on: Revised on:

8-14-95, 8-9-99 5-14-07


Ronan Public Schools PERSONNEL

5231P page 1 of 2

Personnel Records The District shall maintain a cumulative personnel file in the administrative office for each of its employees, as required by the Office of Public Instruction and current personnel policies. These records are not to leave the administrative office except as specifically authorized by the Superintendent, and then only by signed receipt. Payroll records are maintained separately. Contents of Personnel Files A personnel file may contain but is not limited to transcripts from colleges or universities, information allowed by statute, a record of previous employment (other than college placement papers for periods beyond active candidacy for a position), evaluations, copies of contracts, and copies of letters of recommendation requested by an employee. All material in the personnel file must be related to the employee’s work, position, salary, or employment status in the District. All documents, communications, and records dealing with the processing of a grievance shall be filed separately from the personnel files of the participants. No material derogatory to an employee’s conduct, service, character, or personality shall be placed in the file, unless such placement is authorized by the Superintendent, as indicated by the Superintendent’s initials, and unless the employee has had adequate opportunity to read the material. For the latter purpose, the Superintendent shall take reasonable steps to obtain the employee’s initials or signature verifying the employee has received a copy of the material. If the employee refuses to sign the document indicating they have had an opportunity to read it, the Superintendent will place an addendum to the document, noting that the employee was given a copy but refused to sign. The Superintendent will date and sign the addendum. Disposition of Personnel Files An employee, upon termination, may request transcripts of college and university work. Any confidential college or university placement papers shall be returned to the sender or destroyed at the time of employment. All other documents shall be retained and safeguarded by the District for such periods as prescribed by law. Record-Keeping Requirements Under the Fair Labor Standards Act 1.

Records required for ALL employees: A. B. C. D. E.

Name in full (same name as used for Social Security); Employee’s home address, including zip code; Date of birth if under the age of nineteen (19); Sex (may be indicated with Male/Female, M/F, Mr./Mrs./Miss/Ms.); Time of day and day of week on which the employee’s workweek begins;


5231P page 2 of 2 F. G. H. 2.

Basis on which wages are paid (such as $5/hour, $200/week, etc.); Any payment made which is not counted as part of the “regular rate”; Total wages paid each pay period.

Additional records required for non-exempt employees: A. B. C. D. E. F. G. H. I. J. K. L.

Regular hourly rate of pay during any week when overtime is worked; Hours worked in any workday (consecutive twenty-four-(24)-hour period); Hours worked in any workweek (or work period in case of 207[k]); Total daily or weekly straight-time earnings (including payment for hours in excess of forty (40) per week, but excluding premium pay for overtime); Total overtime premium pay for a workweek; Date of payment and the pay period covered; Total deductions from or additions to wages each pay period; Itemization of dates, amounts, and reason for the deduction or addition, maintained on an individual basis for each employee; Number of hours of compensatory time earned each pay period; Number of hours of compensatory time used each pay period; Number of hours of compensatory time compensated in cash, the total amount paid, and the dates of such payments; The collective bargaining agreements which discuss compensatory time, or written understandings with individual non-union employees.

All records obtained in the application and hiring process shall be maintained for at least two (2) years.

Legal Reference:

Procedure History: Promulgated on: Revised on:

29 USC 201, et seq. §§ 2-6-101, et seq., MCA 24.9.805, ARM 8-9-99 5-14-07

Fair Labor Standards Act Public Records Employment Records


Ronan Public Schools PERSONNEL

5232F Ronan Public Schools Report of Suspected Child Abuse or Neglect Hot Line Number – 866-820-5437

Original to: Copy to:

Department of Public Health and Human Services Building Principal

From:

Title: ______________________________

School:

Phone: _____________________________

Persons contacted:

□ Principal □ Teacher □ School Nurse □ Other

______________

Name of Minor:

Date of Birth: __________________

Address:

Phone: _______________________

Date of Report:

Attendance Pattern: _______________________________

Father:

Address:

Phone: __________

Mother:

Address:

Phone: __________

Guardian or Stepparent:

Address:

Phone: __________

Any suspicion of injury/neglect to other family members: ______________________________ Nature and extent of the child’s injuries, including any evidence of previous injuries, and any other information which may be helpful in showing abuse or neglect, including all acts which lead you to believe the child has been abused or neglected: ______________________________ ______________________________________________________________________________ ______________________________________________________________________________ Previous action taken, if any: _____________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Follow-up by Department of Public Health and Human Services (DPHHS to complete and return copy to the Building Principal): Date Received:

Date of Investigation: ________________


Ronan Public Schools PERSONNEL

5321P page 1 of 2

Conditions for Use of Leave Certified staff may use sick leave for those instances listed in the current collective bargaining agreement. Classified staff may use sick leave for illness as listed in the current Support Staff Handbook. Leave without pay may be granted to employees. Accrual and Use of Sick Leave Credits Certified employees will accrue and may use their sick leave credits according to the current collective bargaining agreement. Classified employees serving in positions that are permanent full-time, seasonal full-time, or permanent part-time are eligible to earn sick leave credits, which will accrue from the first day of employment. A classified employee must be employed continuously for a qualifying period of ninety (90) calendar days in order to use sick leave. Unless there is a break in service, an employee only serves the qualifying period once. After a break in service, an employee must again complete the qualifying period to use sick leave. Sick leave may not be taken in advance nor may leave be taken retroactively. A seasonal classified employee may carry over accrued sick leave credits to the next season if management has a continuing need for the employee or, alternatively, may be paid a lump sum for accrued sick leave credits when the season ends, in accordance with ARM 2.21.141. Employees, whether classified or certified, simultaneously employed in two (2) or more positions, will accrue sick leave credits in each position according to the number of hours worked or a proration of the contract (in the case of certified) worked. Leave credits will be used only from the position in which the credits were earned and with approval of the supervisor or appropriate authority for that position. Hours in a pay status paid at the regular rate will be used to calculate leave accrual. Sick leave credits will not accrue for those hours exceeding forty (40) hours in a work week, which are paid as overtime hours or recorded as compensatory time. A full-time employee will not earn less than nor more than the full-time sick leave accrual rate provided classified employees. When an employee who has not worked the qualifying period for use of sick leave takes an approved continuous leave of absence without pay in excess of fifteen (15) working days, the amount of time an employee is on leave of absence will not count toward completion of the qualifying period. The approved leave of absence exceeding fifteen (15) working days is not a break in service, and the employee will not lose any accrued sick leave credits nor lose credit for time earned toward the qualifying period. An approved continuous leave of absence without pay of fifteen (15) working days or less will be counted as time earned toward the ninety-(90)-day qualifying period.


5321P page 2 of 2 Calculation of Sick Leave Credits Certified employees will earn sick leave credits at the rate stated in the current collective bargaining agreement. Full-time classified employees will earn sick leave credits at the rate of twelve (12) working days for each year of service. Sick leave credits will be prorated for part-time employees who have worked the qualifying period. The payroll office will refine this data by keeping records per hour worked. Sick Leave Banks Donation of sick leave credits to and use of sick leave credits in the sick leave bank are governed by terms of the current collective bargaining agreement. Lump-Sum Payment on Termination of Classified Employees When a classified employee terminates employment with the District, the employee is entitled to cash compensation for one-fourth (¼) of the employee’s accrued and unused sick leave credits, provided the employee has worked the qualifying period. The value of unused sick leave is computed based on the employee’s salary rate at the time of termination. Industrial Accident An employee who is injured in an industrial accident may be eligible for workers’ compensation benefits. Use of sick leave must be coordinated with receipt of workers’ compensation benefits on a case-by-case basis, by contacting the Montana Schools Group Workers’ Compensation Risk Retention Program (WCRRP). Sick Leave Substituted for Annual Leave A classified employee who qualifies for use of sick leave while taking approved annual vacation leave, may be allowed to substitute accrued sick leave credits for annual leave credits. Medical certification of the illness or disability may be required.

Procedure History: Promulgated on: Revised on:

May 14, 2007


Ronan Public Schools PERSONNEL

R 5328P Page 1 of 5

Family Medical Leave Who Is Eligible Employees are eligible if they have worked for the District for at least one (1) year, and for one thousand two hundred fifty (1,250) hours over the previous twelve (12) months, and if there have been at least fifty (50) District employees within seventy-five (75) miles for each working day during twenty (20) or more workweeks in the current or preceding calendar year. Benefit Under certain conditions, eligible employees, if qualified, may be entitled to up to twelve (12) weeks or twenty-six (26) weeks leave with continuing participation in the District’s group insurance plan. Reasons for Taking Leave Unpaid leave will be granted to eligible employees for any of the following reasons: a. To care for the employee’s child after birth, or placement for adoption or foster care; b. To care for the employee’s spouse, child, or parent (does not include parents-in-law) who has a serious health condition; c. For a serious health condition that makes the employee unable to perform the employee’s job; Military Family Leave Military Caregiver Leave An eligible employee who is a relative of a service-member can take up to 26 weeks in a 12 month period in order to care for a covered service-member who is seriously ill or injured in the line of duty. Qualified Exigency leave An eligible employee can take up to the normal 12 weeks of leave if a family member is on covered active duty. Covered active duty includes duty of a member of a regular component of the Armed Forces during deployment to a foreign country, and duty of a member of a reserve component of the Armed Forces during deployment to a foreign country under a call or order to active duty in support of specified contingency operations.


5328P page 2 of 5 Qualifying Exigencies include: a. Short-notice deployment b. Military events and related activities c. Childcare and school activities d. Financial and legal arrangements e. Counseling f. Rest and recuperation g. Post-deployment activities; and h. Additional activities agreed to by the employer and the employee. Substitution of Paid Leave Paid leave will be substituted for unpaid leave under the following circumstances: a. Accumulated sick/personal leave will be utilized concurrently with any FMLA leave that is taken for a serious health reason as described in (b) or (c) above. b. Accumulated vacation/personal leave will be utilized concurrently with any FMLA leave that is taken for a family reason as described in (a) above. c. Accumulated sick leave will be utilized concurrently with FMLA leave, whenever the FMLA leave is taken for reasons which qualify for sick leave benefits pursuant to District policy or an applicable collective bargaining agreement. d. Whenever appropriate workersâ&#x20AC;&#x2122; compensation absences shall be designated FMLA leave. e. Service member FMLA runs concurrent with other leave entitlements provided under federal, state, and local law. When Both Parents Are District Employees If both parents of a child are employed by the District, they each are entitled to a total of twelve (12) weeks of leave per year. However, leave may be granted to only one (1) parent at a time, and only if leave is taken: (1) for the birth of a child or to care for the child after birth; (2) for placement of a child for adoption or foster care, or to care for the child after placement; or (3) to care for a parent (but not a parent-in-law) with a serious health condition. If spouses are employed by the same employer, the aggregate number of weeks of leave that can be taken is twenty-six (26) weeks in a single twelve (12) month period for serviceperson leave or a combination of exigency and serviceperson leave. The aggregate number of weeks of leave that can be taken by a husband and wife who work for the same employer is twelve (12) weeks if for exigency leave only. Employee Notice Requirement The employee must follow the employerâ&#x20AC;&#x2122;s standard notice and procedural policies for taking FMLA.


5328P page 3 of 5 Employer Notice Requirement (29 C.F.R. §825.300) Employers are required to provide employees with notice explaining the FMLA through a poster and either a handbook or information upon hire. If an employee requests FMLA leave, an employer must provide notice to the employee within five (5) business days of whether the employee meets the FMLA eligibility requirements. If an employee is not eligible to take FMLA, the employer must provide a reason. The employer must also provide a rights and responsibilities notice outlining expectations and obligations relating to FMLA leave. If FMLA leave is approved by the employer, it must provide th employee with a designation notice stating the amount of leave that will be counted against an employee’s FMLA entitlement. Notice for Leave Due to Active Duty of Family Member In any case in which the necessity for leave is foreseeable, whether because the spouse or a son, daughter, or parent of the employee is on active duty or because of notification of an impending call or order to active duty in support of a contingency operation, the employee shall provide such notice to the employer as soon as is reasonable and practicable. Requests A sick leave request form is to be completed whenever an employee is absent from work for more than three (3) days or when an employee has need to be absent from work for continuing treatment by (or under the supervision of) a health care provider. An employer may require that a request for leave be supported by a certification issued at such time and in such manner as the Secretary may by regulation prescribe. If the Secretary issues a regulation requiring such certification, the employee shall provide, in a timely manner, a copy of such certification to the employer. Medical Certification The District will require medical certification to support a request for leave or any other absence because of a serious health condition (at employee expense) and may require second (2nd) or third (3rd) opinions (at the employer’s expense) and a fitness-for-duty report or return-to-work statement.


5328P page 4 of 5 Intermittent/Reduced Leave FMLA leave may be taken “intermittently or on a reduced leave schedule” under certain circumstances. Where leave is taken because of birth or placement of a child for adoption or foster care, an employee may take leave intermittently or on a reduced leave schedule only with District approval. Where FMLA leave is taken to care for a sick family member or for an employee’s own serious health condition, leave may be taken intermittently or on a reduced leave schedule when medically necessary. An employee may be reassigned to accommodate intermittent or reduced leave. When an employee takes intermittent leave or leave on a reduced leave schedule, increments will be limited to the shortest period of time that the District’s payroll system uses to account for absences or use of leave. Insurance An employee out on FMLA leave is entitled to continued participation in the appropriate group health plan, but it is incumbent upon the employee to continue paying the usual premiums throughout the leave period. An employee’s eligibility to maintain health insurance coverage will lapse if the premium payment is more than thirty (30) days late. The District will mail notice of delinquency at least fifteen (15) days before coverage will cease. Return Upon return from FMLA leave, reasonable effort shall be made to place the employee in the original or equivalent position with equivalent pay, benefits, and other employment terms. Recordkeeping Employees, supervisors, and building administrators will forward requests, forms, and other material to payroll to facilitate proper recordkeeping. Summer Vacation The period during the summer vacation or other scheduled breaks (i.e., Christmas) an employee would not have been required to work will not count against that employee’s FMLA leave entitlement.


5328P page 5 of 5 SPECIAL RULES FOR INSTRUCTIONAL EMPLOYEES Leave More Than Five (5) Weeks before End of Term If an instructional employee begins FMLA leave more than five (5) weeks before the end of term, the District may require the employee to continue taking leave until the end of a semester term, if: a. The leave is at least three (3) weeks; and b. The employee’s return would take place during the last three-(3)-week period of the semester term. Leave Less Than Five (5) Weeks before End of Term If an instructional employee begins FMLA leave for a purpose other than that employee’s own serious health condition less than five (5) weeks before the end of term, the District may require the employee to continue taking leave until the end of a semester term, if: a. The leave is longer than two (2) weeks; and b. The employee’s return would take place during the last two-(2)-week period of the semester term. Leave Less Than Three (3) Weeks before End of Term If an instructional employee begins FMLA leave for a purpose other than that employee’s own serious health condition less than three (3) weeks before the end of term, the District may require the employee to continue taking leave until the end of the academic term if the leave is longer than five (5) days. Intermittent or Reduced Leave Under certain conditions, an instructional employee needing intermittent or reduced leave for more than twenty percent (20%) of the total working days over the leave period may be required by the District to: a. Take leave for a period(s) of particular duration not to exceed the duration of treatment; or b. Transfer to an alternate but equivalent position. Procedure History: Adopted on: 5-14-07 Revised on: 1-13-20


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Ronan Public Schools PERSONNEL

5329P

Long-Term Illness/Temporary Disability The following procedures will be used when an employee has a long-term illness or temporary disability: 1.

When any illness or temporarily disabling condition is â&#x20AC;&#x153;prolonged,â&#x20AC;? an employee will be asked by the administration to produce a written statement from a physician, stating that the employee is temporarily disabled and is unable to perform the duties of his/her position until such a time.

2.

In the case of any extended illness, procedures for assessing the probable duration of the temporary disability will vary. The number of days of leave will vary according to different conditions, individual needs, and the assessment of individual physicians. Normally, however, the employee should expect to return on the date indicated by the physician, unless complications develop which are further certified by a physician.

3.

An employee who has signified his/her intent to return at the end extended leave of absence shall be reinstated to his/her original job or an equivalent position with equivalent pay and accumulated seniority, retirement, fringe benefits, and other service credits.

Procedure History: Promulgated on: November 20, 2019 Reviewed on: Revised on:

Š MTSBA 2019


Ronan Public Schools PERSONNEL

5334P page 1 of 2

Vacations All classified employees, except those in a temporary status, serving more than six (6) months, are eligible to earn vacation leave credits retroactive to the date of employment. Leave credits may not be advanced nor may leave be taken retroactively. A seasonal employeeâ&#x20AC;&#x2122;s accrued vacation leave credits may be carried over to the next season, if management has a continuing need for the employee, or paid out as a lump-sum payment to the employee when the season ends (generally in June). The employee may request a lump-sum payment at the end of each season. Vacation is earned according to the following schedule: RATE-EARNED SCHEDULE Years of Employment 1 day - 10 years 10 - 15 years 15 - 20 years 20 years on

Working Days Credit per Year 15 18 21 24

Time as an elected state, county, or city official, as a school teacher, or as an independent contractor, does not count toward the rate earned. For purposes of this paragraph, an employee of the District is eligible to have school district employment time count toward the rate-earned schedule, if that employee was eligible for annual leave in the position held with the school district. Maximum Accrual of Vacation Leave All full-time and part-time employees serving in permanent and seasonal positions may accumulate two (2) times the total number of annual leave credits they are eligible to earn per year, according to the rate-earned schedule. Annual Pay-Out The District may, in its sole discretion and/or subject to the terms of a collective bargaining agreement, provide cash compensation in January of each year for unused vacation leave in lieu of the accumulation of vacation leave. Lump-Sum Payment Upon Termination An employee who terminates employment for reasons not reflecting discredit on the employee


5334P page 2 of 2 shall be entitled, upon the date of such termination, to cash compensation for unused vacation leave, assuming that the employee has worked the qualifying periods set forth in ยง 2-18-611, MCA. The District shall not pay accumulated leaves to employees who have not worked the qualifying period.

Legal Reference:

ยง 2-18-611 - ยง 2-18-617, MCA

Procedure History: Promulgated on: Revised on:

May 14, 2007


Ronan Public Schools PERSONNEL

5420F

ESSA Qualification Notifications ANNUAL NOTIFICATION - OPTION TO REQUEST PROFESSIONAL QUALIFICATIONS TO: ______________________________________ Parent’s Name DATE ________________

FROM _______________________ School Name

RE _______________________________ Student’s Name

GRADE _________

Dear Parent/Guardian, Because our District receives federal funds for Title I programs as a part of the Every Student Succeeds Act (ESSA), you may request information regarding the professional qualifications of your child’s teacher(s) and paraprofessional(s), if applicable. If you would like to request this information, please contact _____________________________ by phone at ___________________________ or by e-mail at __________________________. Sincerely, _________________________________ Principal/Designee


VOLUNTEER AGREEMENT FORM COACH/HELPER/AIDE/CHAPERONE

5430F

I, ________________________________ (the Volunteer) hereby agree to serve Ronan Public Schools (the District) on a volunteer basis as a ________________________________. Please initial next to each statement: _____

The Volunteer understands any volunteer services will not be compensated now or in the future.

_____

The Volunteer has been informed and understands that volunteer services rendered do not create an employeeemployer relationship between the Volunteer and the District for the position stated above.

_____

The Volunteer understands that the District may not carry worker's compensation insurance and does not carry medical insurance for a person serving as a volunteer in the position stated above.

_____

The Volunteer understands that the mutually established schedule of services for the position stated above carries no obligation for either party and maybe adjusted at any time.

_____

The Volunteer understands that services as a volunteer may be terminated at any time.

_____

The Volunteer understands that they are under the direction of the school district at all times during their service as a volunteer and must follow directives given by district employees.

_____

The Volunteer understands that they are to follow all laws, policies, and rules regarding student and employee confidentiality during their service as a volunteer.

_____

The Volunteer understands that they are to follow district policy as well as local, state, federal and other applicable law during their service as a volunteer.

_____

The Volunteer understands that they are not to use alcohol, tobacco or other drugs around students at any time whether on school property or not.

_____

The Volunteer understands that they are not to encourage students to violate district policy. The Volunteer further understands that if they observe a student violating district policy they are to report the behavior to the supervising district employee immediately.

_____

The Volunteer understands that any violation of this agreement, district policy or any local, state, federal or other applicable law can result in permanent termination of volunteer privileges and possible legal action.

_____

The Volunteer is 18 years of age or older.

_____

The Volunteer understands that his authorization only applies to the ____/____ school year.

_____

The Volunteer understands that if the position stated above involves regular unsupervised access to students in schools they shall submit to a name-based and fingerprint criminal background investigation conducted by the appropriate law enforcement agency prior to consideration of this agreement.

I understand that should I have been found to have violated these rules, I will not be used again as a chaperone for any Districtsponsored field trips or excursions and may be excluded from using District-sponsored transportation for the remainder of the field trip or excursion and that I will be responsible for my own transportation back home. __________________________________________________ DISTRICT REPRESENTATIVE ________________________________________________ VOLUNTEER SIGNATURE

Š MTSBA 2019

__________________ DATE __________________ DATE


VOLUNTEER SERVICE AGREEMENT Ronan Public Schools This Volunteer Service Agreement is made and entered into between School District No. 30 and ________________________________________, Volunteer. Section I Purpose of Agreement The purpose of this agreement is to define the agreement between School District No. 30 and Volunteer. This agreement does not establish an employee-employer relationship. School District No. 30 designates ________________________________________ or designated representative ________________________________________ as Volunteerâ&#x20AC;&#x2122;s supervisor. Section II Scope of Work A description of the activities Volunteer will be performing and Volunteerâ&#x20AC;&#x2122;s approximate schedule are as follows:

Section III Payment Volunteer will not be paid for services described in Section II. Section IV Term Performance of services shall commence upon execution of this agreement and shall terminate ______________________________. Section V Training The volunteer shall receive, at a minimum, the following training:

Page 3 of 4


Section VI Materials and Equipment to Be Furnished by School District No. 30 The following types of supplies, materials, and equipment will be furnished to Volunteer for performance of volunteer services. Volunteer will exhibit due diligence toward its care and use. Lost or stolen property will immediately be reported to Volunteer’s supervisor. List supplies, materials, and equipment:

Section VII Insurance State law provides limited immunity to volunteers. Section 27-1-732, MCA, provides: 1. 2.   3.   4.  

Immunity from individual liability. Action or omission made in the course and scope of his/her official capacity. On behalf of the nonprofit corporation. Immunity does not apply to willful or wanton misconduct. Section VIII Modifications and Terminations

This agreement may be modified in writing at any time, concerning any matter in this agreement. Both parties must sign all modifications to be deemed part of this agreement. This agreement will continue in force for the term stated in Section IV unless cancelled or terminated by either party. This agreement may be canceled or terminated without cause by either party at anytime upon written notice. In the event of termination, Volunteer shall return any and all District supplies, materials, and equipment to the immediate supervisor, prior to the date of termination. DATED this ________ day of _______________ 20____. _________________________________________________ Signature: Volunteer _________________________________________________ Signature: Representative for School District No. 30

Page 4 of 4


Ronan Public Schools PERSONNEL

5430P page 1 of 4

Volunteer Procedure Purpose It is the purpose of this procedure to define the guidelines necessary to establish and operate a volunteer program within the District. These procedures are to be followed in the use of volunteers within the District. Objectives District objectives in the use of volunteers are: 1.

To obtain the services of volunteers to perform those activities and tasks which would not normally be provided if not for the efforts of volunteers. Volunteers provide service support and supplement regular District staff but do not replace or displace them. Volunteers should not perform duties that would normally be done by paid staff.

2.

To improve the level and quality of service provided by the District.

3.

To broaden students’ experiences through interaction with volunteers.

4.

To help parents and community members learn more about District and school objectives and programs.

5.

To strengthen school-community relations by providing an opportunity for interested parents and community members to participate effectively in school programs.

Policy It is the District’s policy to accommodate volunteer services in school programs or activities, when those services benefit and enhance the District’s resources and students but do not displace or replace existing employees. Responsibilities 1.

Building principals have overall responsibility for administration, coordination, and implementation of the volunteer programs. Building administrators may recruit volunteers, negotiate Volunteer Service Agreements, and approve such agreements for volunteers assigned to appropriate school programs.

2.

Teachers may be delegated authority, through the appropriate administrator, to recruit volunteer applicants, negotiate Volunteer Service Agreements with individuals or


5430P page 2 of 4 organizations, and approve such agreements for volunteers. This authority may not be further delegated. Definitions Volunteer – A person who, of his or her own free will, provides goods and services without financial gain. Volunteers will not displace or replace existing employees. Volunteer Activity – An activity that would not normally be provided if not for volunteers. Volunteers should not perform duties that would normally be done by paid staff. Guidelines for Implementation Recruitment. Volunteers are not District employees (FTE). Volunteers may be recruited from any other source or location. Recruitment efforts should include minority groups and handicapped persons. Volunteers may be recruited from groups such as the local college (SKC), senior-citizen organizations, community-service organizations, volunteer bureaus, social or civic organizations, and handicapped or minority organizations. The District shall provide equal opportunity and services to all persons regardless of race, color, religion, sex, age, physical, mental, or sensory disability, marital status, national origin, or political beliefs, with the exception of special programs established by law. Equal opportunity applies to all aspects of personnel policy and practice in recruitment, utilization, development, and treatment of volunteers. Volunteer Service Agreement. A Volunteer Service Agreement is used to document volunteer services to be performed and the terms and conditions of such service. Volunteers may not provide volunteer services, until the agreement is signed by both parties. Items that must be covered on the Volunteer Service Agreement or attached sheets include but are not limited to: • •   •   •   •   •   •   •  

Volunteer activities, approximate time commitment, and approximate duration of volunteer position; Training to be provided by the District; Information, materials, or supplies to be furnished by the District; Equipment (if any) the volunteer will furnish to perform the activity; How and/or where lodging will be provided (if applicable); Costs (if any) which will be reimbursed and by what method; Other pertinent information; and Signatures of volunteer and of agency representative.

Insurance, Workers’ Compensation, Use of District Property, and Incidental Expenses Because volunteer work is not a contract for hire, Workers’ Compensation is not required by state law (§ 39-71-118, MCA).


5430P page 3 of 4 State law provides for volunteer immunity (§ 27-1-732, MCA, Immunity of nonprofit corporation officers, directors, and volunteers). Interviews, Orientation, and Training Interviews. The volunteer interview should provide both the volunteer and the District the opportunity to express their expectations. The volunteer may be seeking opportunity for service to others, skill building, experience, contacts, references, or social exchange. When both parties agree on the scope of the volunteer service, the Volunteer Service Agreement should be completed and signed. Orientation. Orientation is as important for volunteers as for new employees and should include the same information. Volunteers can be much more effective, when they understand the District’s goals and objectives and in-house policies and procedures. The orientation process should include: • •   •   •  

Informing the volunteer of programs and services provided by the District (building principals or delegates); Familiarizing the volunteer with the office area, building, and facilities; Introducing the volunteer to coworkers; Covering District policies relating to dress, telephone usage, parking, school equipment, school hours, break areas, and volunteer procedures regarding absences.

Training. Volunteers should receive the minimum training necessary to enhance their service. The emphasis should be on training which is specific to volunteer activities, and which can immediately be applied to the volunteer position. Supervision Volunteers must receive adequate supervision. A record of the number of hours volunteered and accomplishments reported must be kept by the volunteer’s supervisor. Volunteer services are ended, when the Volunteer Service Agreement is terminated by either party. Unsatisfactory performance by a volunteer is grounds for termination of the Volunteer Service Agreement. Recordkeeping Many volunteers seek qualifying experience and expect detailed information on volunteer positions held, including starting and ending dates, number of hours agreed to be volunteered, record of hours volunteered, accomplishments, training received, and special awards or commendations, etc. At the termination of the Volunteer Service Agreement, on request or need of the volunteer, the responsible supervisor shall write a referral letter including:


5430P page 4 of 4 • •   •  

Description of volunteer activities; Volunteer’s period of service; and Notation of volunteer’s performance.

Procedure History: Promulgated on: Revised on:

7-12-95 5-14-07


RONAN PUBLIC SCHOOLS R = required 6000 SERIES ADMINISTRATION TABLE OF CONTENTS R 6110P 6121P

Superintendent Organizational Chart


Ronan Public Schools

R

ADMINISTRATION

6110P page 1 of 2

Superintendent The Board will:

The Superintendent will:

Select the Superintendent and delegate to him/her all necessary administrative powers.

Serve as chief executive officer of the District.

Adopt policies for the operations of the school system and review administrative procedures.

Recommend policies or policy changes to the Board and develop procedures which implement Board policy.

Formulate a statement of goals reflecting the philosophy of the District.

Provide leadership in the development, operation, supervision, and evaluation of the educational program.

Adopt annual objectives for improvement of the District.

Recommend annual objectives for improvement of the District.

Approve courses of study.

Recommend courses of study.

Approve textbooks.

Recommend textbooks.

Approve the annual budget.

Prepare and submit the annual budget.

Employ certificated and classified staff, in its discretion, upon recommendation of the Superintendent.

Recommend candidates for employment as certificated and classified staff.

Authorize the allocation of certificated and classified staff.

Recommend staff needs based on student enrollment, direct and assign teachers and other employees of the schools under his/her supervision; shall organize, reorganize, and arrange the administrative and supervisory staff, including instruction and business affairs, as best serves the District, subject to the approval of the Board.

Approve contracts for major construction, remodeling, or maintenance.

Recommend contracts for major construction, remodeling, or maintenance.

Approve payment of vouchers and payroll.

Recommend payment of vouchers and payroll.

Approve proposed major changes of school plant and facilities.

Prepare reports regarding school plant and facilities needs.


6110P page 2 of 2 The Board will:

The Superintendent will:

Approve collective bargaining agreements.

Supervise negotiation of collective bargaining agreements.

Assure that appropriate criteria and processes for evaluating staff are in place.

Establish criteria and processes for evaluating staff.

Appoint citizens and staff to serve on special Board committees, if necessary.

Recommend formation of ad hoc citizensâ&#x20AC;&#x2122; committees.

Conduct regular meetings.

As necessary, attend all Board meetings and all Board and citizen committee meetings, serve as an ex-officio member of all Board committees, and provide administrative recommendations on each item of business considered by each of these groups.

Serve as final arbitrator for staff, citizens, and students.

Inform the Board of appeals and implement any such forthcoming Board decisions.

Promptly refer to the Superintendent all criticisms, complaints, and suggestions called to its attention.

Respond and take action on all criticism, complaints, and suggestions, as appropriate.

Authorize the ongoing professional enrichment of its administrative leader, as feasible.

Undertake consultative work, speaking engagements, writing, lecturing, or other professional duties and obligations.

Approve appropriate District expenditures recommended by the Superintendent for the purpose of ongoing District operations.

Diligently investigate and make purchases that benefit the most efficient and functional operation of the District.

NOTE: A copy of the Superintendentâ&#x20AC;&#x2122;s evaluation may be included.

Procedure History: Promulgated on: Revised on:

6-14-99 5-14-07


Ronan Public Schools ADMINISTRATION

6121P

Organizational Chart

BOARD OF TRUSTEES

 

SUPERINTENDENT

  PRINCIPALS  

SPECIAL   SERVICES   DIRECTOR  

Assistant Principal,   Teachers  and   Classified  Staff   in  Building  

Special   Education   Teachers  and   Aides  

Procedure History: Promulgated on: Revised on:

10-9-00 5-14-07

CURRICULUM/   GRANT   COORDINATOR  

INDIAN   EDUCATION   COORDINATOR  

    CLASSIFIED   SUPERVISORS  

    JOM  &  Title  IX   Staff  

Classified   Personnel  by   Department  


RONAN PUBLIC SCHOOLS 7000 SERIES FINANCIAL MANAGEMENT TABLE OF CONTENTS 7320P

Purchasing: Authorization, Control, and Procurement


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Ronan Public Schools FINANCIAL MANAGEMENT

7320P Page 1 of 5

Purchasing: Authorization, Control, and Procurement The following procedures shall be in effect for the purchase of buildings, furnishings, materials, supplies, repairs, and other necessary items. All purchases shall be approved by an authorized employee appointed by the Superintendent. Purchase requisitions may not be initiated and approved by the same employee. The authorized employee retains ultimate responsibility for the building or department budget in which they have been given authorization for. In addition to authorized personnel approval, all purchases of $5,000 and over require the signature of the Superintendent Operations or Designee. All purchases between $20,000 and the bid limit specified in 20-9-204, MCA require the signature of the Superintendent. Capital outlay purchases in excess of the bid limit specified in 20-9-204, MCA must be approved by the Board prior to issuing a purchase order or a contract to the vendor. Before purchases are made, employees are encouraged to verify that similar or same supplies or equipment are not available elsewhere in the District. Employees must also make sure affirmative steps are taken to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. These steps include: 1. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists; 2. Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources; 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women’s business enterprises’ 4. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 5. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative step listed in 1. through 5 of the section. A. Purchases $3,500 and Below For projects whose anticipated cost is $3,500 or below, the authorized approver must: 1. Honor any first-call agreements if they are in effect.


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7320P Page 2 of 5 2. Offer an order to a vendor on the vendor list. B. Purchases between $3,500 and $20,000 For projects whose anticipated cost is expected to be between $3,500 and $20,000, the requestor must: 1. Obtain and document a minimum of two verbal quotations from vendors unless: a. Fewer than two vendors are available, b. The purchased item or service is exempt from the bid requirements established in 20-9-204, MCA, or c. The authorized approver otherwise determines that the best value has been obtained and clearly documents the rationale for the exception. 2. Record all quotes with the work order or purchase order. 3. Select the lowest responsible bidder and obtain a written confirmation of that vendorâ&#x20AC;&#x2122;s quote. C. Purchases over $20,000 up to the bid limit specified in 20-9-204 MCA Projects for which the anticipated cost is expected to be between $20,000 and up to the bid limit specified in 20-9-204 MCA the requestor must: 1. Obtain and document a minimum of three written quotes from vendors for the purchase involved unless: a. Fewer than three vendors are available. b. The purchased item or service is exempt from the bid requirements established in 20-9-204, MCA, or c. The authorized approver otherwise determines that the best value has been obtained and clearly documents the rationale for the exception. 1. Attach all quotes to the purchase order, or with the appropriate work order. 2. Offer the lowest responsible bidder an order authorizing him/her to proceed with the work or delivery of material or services at the cost quoted. D. Purchases over the bid limit specified in 20-9-204 MCA Purchases over the bid limit specified in 20-9-204 MCA must be offered to public bid unless there is a state contract with the vendor for the items to be purchased. The following procedures shall be in effect for purchasing through the bidding process: 1. Advertisement for bid must be made once each week for two (2) consecutive weeks, and a second (2nd) publication must be made not less than five (5) nor more than twelve (12) days before consideration of bids.


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7320P Page 3 of 5 2. Formal bids shall be opened at the time and place stated in the official advertisement for bids, and any interested member of the public may attend the bid opening. It shall be the bidder’s sole responsibility to see that his/her bid is delivered to the District prior to the time set for opening of bids. Any bid received after the time set for opening the bids shall be returned to the bidder unopened and shall receive no consideration by the District. 3. Formal bid tabulations shall be presented at the next meeting of the Board. 4. Bid awards shall be made by the Board in consideration of staff recommendations. 5. Brand names and manufacturers’ catalog numbers used in specifications are for the purpose of identification and to establish a standard of quality. Bids on equal items shall be considered providing the bidder specifies brand and model, and furnishes descriptive literature. The acceptance of alternative “equal” items shall be conditioned on the District’s inspection and testing after receipt. If not found to be equal, the material shall be returned at the seller’s expense and the contract canceled. In circumstances where only one brand will fulfill all requirements only that brand name will be specified. 6. The District shall reserve the right to reject any or all bids with documented sound reasoning, waive any formalities and make the award in its best interest. 7. On construction projects, the bidder shall agree to comply with prevailing wage and affirmative action requirements and shall provide a performance bond, a bid bond, and a labor bond. Contracts: 8. Any contract required to be let for bid shall contain language to the following effect: In making a determination as to which vendor is the lowest responsible bidder, if any, the District will take into consideration not only the pecuniary ability of a vendor to perform the contract, but will also consider the skill, ability, and integrity of a vendor to do faithful, conscientious work and promptly fulfill the contract according to its letter and spirit. References must be provided and will be contacted. The District further reserves the right to contact others with whom a vendor has conducted business, in addition to those listed as references, in determining whether a vendor is the lowest responsible bidder. Additional information and/or inquiries into a vendor’s skill, ability, and integrity are set forth in the bid specifications.


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7320P Page 4 of 5 9. a. The District may use a time and material determination that no other contract is suitable ceiling price that the contractor exceeds at its type contract means a contract whose cost to a of:

type contracts only after a and if the contract includes a own risk. Time and material non-Federal entity is the sum

(i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. b. Since this formula generates an open-ended contract price, a time-and materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the District awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. 10. The Trustees shall award a contract or purchase order to the lowest responsible bidder. The following factors shall be considered in determining the lowest responsible bidder: a. The ability, capacity and skill of bidder to perform the work required. b. The character, integrity, reputation, judgment, experience and efficiency of the bidder. c. The ability of the bidder to perform the work in the time specified. d. The quality of performance of previous contracts or services. e. The previous and existing compliance of the bidder with laws relating to public works. f. Such other information related to the performance of the contract as the Superintendent deems advisable. 11. An acceptable bid or offer and a District purchase order shall constitute the only contract necessary for the purchase of supplies, equipment, and minor repairs or construction projects, except that the successful bidder shall meet all conditions included in the specifications.


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7320P Page 5 of 5 12. Formal written contracts shall be prepared for all major construction and repair projects. Each contract awarded by the School District shall specify that in all instances products manufactured or produced by Montana industry and labor shall be preferred for use in all projects and in all materials, supplies and equipment procured if such products, materials, equipment and supplies are comparable in price and quality. Failure to comply shall disqualify such contractor for future contracts for a period of two years. Such contracts shall be signed by the Superintendent or Designee on behalf of the District after the contracts have been awarded by a majority vote of the Board with action recorded in the minutes of the Board meeting. All contracts shall provide that, in the event of a suit by the District to enforce the terms of the contract, venue for the suit shall be laid in Lake County and that, if the District is successful in the suit, the court may order reimbursement of the District’s attorney’s fees and court costs in such amount as the court deems reasonable. In accordance with CFR 200.319(c), all purchase solicitations shall: • Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a ‘‘brand name or equivalent’’ description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and •

Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals.

Legal References: Adopted: January 13, 2020

CFR 200.319(c)-200.321

Procurements


RONAN PUBLIC SCHOOLS R = required 8000 SERIES NONINSTRUCTIONAL OPERATIONS TABLE OF CONTENTS 8235P 8301P 8425P 8425F

Healthy School Policy Procedure Safety Service Animal Allowance Procedure Service Animals in District Facilities


Ronan Public Schools NONINSTRUCTIONAL OPERATIONS

8235P page 1 of 3

Healthy School Policy Procedure Food Service Operation Financial Management 1.

It is acknowledged that the feeding of children is primarily a family responsibility. To supplement their efforts, every school shall operate a food service program to ensure that all students have affordable access to the varied and nutritious foods they need to stay healthy and learn well.

2.

The food service program shall aim to be financially self-supporting.

Program Requirements 1.

During each school day the food service program shall offer breakfast and lunch under the nutritional guidelines of the USDA’s National School Lunch and Breakfast Program.

2.

The school food service program shall operate in accordance with the national School Lunch Act and the Child Nutrition Act of 1996 as amended and applicable laws and regulations of the state of Montana.

3.

The school food service program shall monitor the nutrient breakdown of their menus.

4.

The school food service program shall have in place a Hazard Analysis and Critical Control Point (HACCP) Plan of all food production.

Staffing 1.

The District shall employ a food service director who is properly qualified, certified, and/or credentialed according to current professional standards to administer the school food service program and satisfy reporting requirements.

Nutrition Education Instructional Program Design 1.

Nutrition education topics shall be integrated within the sequential, comprehensive health education program taught at every grade level, pre-kindergarten through twelfth (12th). The nutrition education program shall focus on students’ eating behaviors, based on theories and methods proven effective by published research, and be consistent with the state’s/district’s health education standards/guidelines/framework. Nutrition education


8235P page 2 of 3 shall be designed to help students learn:

2.

Ø

Nutritional knowledge, including but not limited to the benefits of healthy eating, essential nutrients, nutritional deficiencies, principles of healthy weight management, the use and misuse of dietary supplements, and safe food preparation, handling, and storage;

Ø

Nutrition-related skills, including but not limited to planning a healthy meal, understanding and using food labels, and critically evaluating nutrition information, misinformation, and commercial food advertising; and

Ø

How to assess one’s personal eating habits, set goals for improvement, and achieve those goals.

Nutrition education instructional activities shall stress the appealing aspects of healthy eating and be participatory, developmentally appropriate, and enjoyable. The program shall engage families as partners in their children’s education.

Coordination of Programs 1.

The school food service program shall be closely coordinated with nutrition instruction.

Nutrition-Related Health Problems and Modified Diets 1.

School counselors and school health service staff shall consistently promote healthy eating to students and to other staff.

Food Choices at School and a Healthy School Environment The School Environment 1.

Careful consideration of the school lunch environment shall be taken into account when scheduling recess.

Nutritious Food Choices 1.

Foods of good nutritional content, including fruits, vegetables, low-fat dairy foods, and low-fat grain products, shall be available wherever and whenever food is sold or otherwise offered at school during the normal school day.

2.

Food and beverages sold or served by the food service program during the normal school days shall meet the Dietary Guidelines.


8235P page 3 of 3 Physical Activity and a Healthy School Environment 1. Â

Physical education courses should be the environment in which students learn, practice, and are assessed on developmentally appropriate motor skills, social skills, and knowledge.

Cross Reference:

2510

School Wellness

Procedure History Promulgated on: Revised on:

12-12-05 5-14-07


Ronan Public Schools NONINSTRUCTIONAL OPERATIONS

8301P page 1 of 2

Safety Parents and students have a right to expect a safe environment while under custodianship of the schools. The school staff is therefore directed as follows: Principals Principals are directed to: 1.

Provide bus supervision from twenty (20) minutes before school begins, until the last bus has departed following school dismissal;

2.

In conjunction with the director of grounds and maintenance, monitor school facilities and grounds for potential safety hazards;

3.

Work with instructional staff in identifying potential safety hazards, with particular focus on such areas as physical education, shop, chemistry and other labs, and playgrounds.

4.

Provide campus supervision from twenty (20) minutes before school begins, until the last bus has departed following school dismissal;

5.

Provide supervision at all other times students are on the playground during school hours;

6.

Ensure that each teacher implements the safety curriculum as specified; and

7.

Develop and communicate safety rules for staff, students, and parents and ensure that the staff implements the safety rules and that parents are informed of the safety rules.

It is the principal’s responsibility to take appropriate action to correct potential safety hazards. Instructional Staff The instructional staff is directed to: 1.

Call to the principal’s attention potential safety hazards and make every effort to implement all normal safety procedures related to areas in which the teachers instruct;

2.

Be on time at designated areas of supervision and vigorously supervise school policies and rules;

3.

Implement the safety curriculum as developed;


8301P page 2 of 2 4.

Implement the safety procedures for which professionals are routinely held accountable.

Fire Drills Fire drills will occur on a regular basis as required by state law. (A minimum of eight (8) drills shall be held each year.) A record of all fire drills will be kept. Appropriate procedures for fire drills will be discussed in class by all teachers at the beginning of the school year and posted in a conspicuous place near the exit door. 1.

At the sound of the fire alarm all students will rise and walk to the nearest exit according to previous instructions.

2.

Teachers will make sure all room windows are closed, all students exit, lights are turned off, and the room door is closed. Students may be assigned to assist.

3.

Teachers having classes will take their roll book with them.

4.

Teachers on prep periods will station themselves in the hallways to assist in keeping order.

5.

Classroom teachers will make sure their class is a safe distance from the building and take an oral roll call from the roll book to account for students.

6.

Everyone will exit the building, and no one will reenter until authorized by the principal or designee.

7.

Everyone will exit when the fire alarm sounds, regardless of the length of the horn sounding. No one is to assume that any alarm is caused by a faulty system.

Procedure History Promulgated on: Revised on:

5-14-07


8425F Service Animals in District Facilities

Please provide the following information about the service animal. 1.

Parent/Staff and/or emergency contact information: _____

2.

Type of service animal (breed, age, and history):

3. 4.

Insurance company insuring the service animal: Attached proof of insurance: □ Received □ Not Received Agent name and address:

5.

Phone number: Proof of current and proper vaccinations:

__________

_____

□ Received □ Not Received

Documentation of Public Access Test (PAT): □ Received □ Not Received 8.

Name of trainer or organization who administered the PAT:

9.

Address of trainer or organization:

10.

Phone number of trainer or organization:

11.

List and attach any letters or other documentation from medical providers or other service providers regarding the student’s/staff’s need for the service animal: □ Received □ Not Received Has the student/staff member requesting use of the animal been trained as the animal’s handler? □ Yes □ No

12.

If no, who will act as the trained handler for the animal during the school/work day? 13.

Is the student/staff able to independently care for the service animal’s needs (i.e., bathroom, feeding, cleaning up messes, hygiene, etc.) □ Yes □ No

14.

Describe the manner in which the service animal will meet the student’s/staff’s individual needs:


Ronan Public Schools NON INSTRUCTIONAL OPERATIONS

8425P

Service Animal Allowance Procedure The School District will honor requests for service animals by students or staff in accordance with the applicable Section 504 or Special Education policy adopted by the Board of Trustees. The following procedures have been developed which will help guide the administration when a request for the use of a service animal has been presented by an individual with a disability. Inquiries: The administration shall not ask about the nature or extent of a person's disability, but may make two inquiries to determine whether an animal qualifies as a service animal. The administration may ask if the animal is required because of a disability and what work or task the animal has been trained to perform. The administration shall not require documentation, such as proof that the animal has been certified, trained, or licensed as a service animal. Generally, the administration may not make these inquiries about a service animal when it is readily apparent that an animal is trained to do work or perform tasks for an individual with a disability ( e.g., the dog is observed guiding an individual who is blind or has low vision, pulling a person's wheelchair, or providing assistance with stability or balance to an individual with an observable mobility disability). Exclusions: The administration may ask the individual to remove the service animal from the premises if the animal is out of control and the handler does not take effective action to control it, or if the animal is not housebroken. If the administration properly excludes the service animal, it shall give the individual the opportunity to participate in the service, program, or activity without having the service animal on the premises. Surcharges: The administration shall not ask or require the individual to pay a surcharge, even if people who are accompanied by pets are required to pay fees, or to comply with other requirements generally not applicable to people without pets. If the District normally charges individuals for the damage they cause, the individual may be charged for damage caused by his or her service animal. Miniature horses assessment factors: In determining whether reasonable modifications can be made to allow a miniature horse into a specific facility, the District shall consider: ● ● ●

The type, size, and weight of the miniature horse Whether the miniature horse is housebroken, and Whether the miniature horse’s presence in a specific facility compromises legitimate s safety requirements that are necessary for safe operation.

Policy History: Promulgated on: 8/8/11 Revised on: 8/12/19

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Ronan Public Schools Procedures Policy Manual  

Ronan Public Schools Procedures Policy Manual