Choteau School District Policy Manual by Montana School Boards Association

CHOTEAU DISTRICT POLICY

SCHOOL

MANUAL Home of the Bulldogs Please note that we make an effort to keep the information in this document as accurate and up to-date as possible. We do not guarantee that at any point in time, all information provided by the district is complete, accurate, and timely. New content is posted as soon as possible. If you have any questions regarding the accuracy of a document, please email kgoss@mtsba.org Copyright 2020 by the Montana School Boards Association All rights reserved.

© MTSBA 2020 CHOTEAU SCHOOL DISTRICT MASTER INDEX R = REQUIRED REC = RECOMMENDED OP = OPTIONAL OP 5338 Absence Due to Illness or Injury REC 1425 Abstentions From Voting REC 5232 Abused and Neglected Child Reporting OP 3431F Accident Report Form R 4316 Accommodating Individuals With Disabilities [Community Relations] R 5002 Accommodating Individuals With Disabilities [Personnel] OP 7325 Accounting System Design OP 8132 Activity Trips OP 3110P Admission of Nineteen Year Old Student REC 3416 Administering Medicines to Students REC 7332 Advertising in Schools/Revenue Enhancement R 1610 Annual Goals and Objectives REC 1120 Annual Organization Meeting REC 5121 Applicability of Personnel Policies R 5122F Applicant Rights and Consent to Fingerprint OP 3141P Application for Attendance of Out of District Student REC 5210 Assignments, Reassignments, Transfers REC 3122 Attendance Policy R 3123 Attendance Policy Procedure Truancy R 1441 Audience Participation OP 1332 Authorization of Signatures REC 8450 Automatic External Defibrillators (AED) R 1400 Board Meetings OP 1520 Board/Staff Communications R 1521 Board Superintendent Relationship R 5325 Breastfeeding Workplace REC 7121 Budget Adjustments REC 7110 Budget and Program Planning REC 7310 Budget Implementation and Execution R 5015 Bullying/Harassment/Intimidation R 3226 Bullying/Harassment/Intimidation/Hazing REC 8110 Bus Routes and Schedules REC 7510 7510P Capitalization Policy for Fixed Assets REC 3630 Cell Phones and Other Electronic Equipment REC 8129 Chemical Safety OP 5221AP Classified Employee Civic Volunteers REC 5140 Classified Employment and Assignment REC 1230 Clerk REC 1511 Code of Ethics for School Board Members REC 1130 Committees/Meetings REC 3417 Communicable Diseases R 2250 Community and Adult Education R 4330 Community Use of School Facilities R 5336 Fair labor Standards Act R 3120 Compulsory Attendance

© MTSBA 2020 REC 8440 Computer Software REC 4332 Conduct on School Property OP 1512 1512F Conflict of Interest OP 4320 Contact With Students REC 8102 Contracting for Transportation Services R 2330 Controversial Issues and Academic Freedom REC 4520 Cooperative Programs With Other Districts and Public Agencies R 2312 Copyright R 2413 Credit Transfer and Assessment for Placement OP 7225 Crowdfunding R 2120 Curriculum and Assessment OP 8550 Cyber Incident Response OP 3312 Detention REC 2170 Digital Academy REC 5255 Disciplinary Action REC 3141 Discretionary Nonresident Student Attendance Policy REC 7251 Disposal and Sale of School District Property R 2168 Distance, Online, and Technology Delivered Learning OP 4321 Distribution of Fund Drive Literature Through Students [Community Relations] REC 3222 Distribution and Posting Information OP 3535 Distribution of Fund Drive Literature Through Students [Students] OP 6121 District Organization REC 8121 District Owned Vehicles R 1310 District Policy and Procedures R 3612 3612P District Provided Access to Electronic Information, Services, and Networks REC 8301 District Safety REC 8420 District Wide Asbestos Program REC 7326 Documentation and Approval of Claims REC 8123 Driver Training and Responsibility R 5228 5228P 5228F Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers REC 5226 Drug Free Workplace R 6140 Duties and Qualifications of Administrative Staff Other Than Superintendent R 1240 Duties of Individual Trustees R 3125 Education of Homeless Children REC 1111 Election OP 7535 Electronic Signatures REC 3431 Emergency Treatment REC 5450 Employee use of Electronic Mail, Internet, Networks, and District Equipment OP 5630 Employee Use Mobile Devices OP 6141 Employment and Association Restrictions REC 7260 Endowments, Gifts, and Investments REC 3121 3121P Enrollment and Attendance Records REC 1010FE Enrollment for Exceptional Circunstances REC 3110 Entrance, Placement, and Transfer R 3210 Equal Education, Nondiscrimination and Sex Equity R 5010 Equal Employment Opportunity and Non Discrimination

© MTSBA 2020 R 5420F ESSA Qualification Notification Request Form R 6410 Evaluation of Administrative Staff R 5222 Evaluation of Non Administrative Staff REC 3340 3340P Extra and Co Curricular Alcohol, Drug, and Tobacco Use REC 7425 Extra and Co Curricular Funds OP 3341 Extra Curricular Pep Band Travel Policy 1908 Family Engagement R 2158 Family Engagement R 5328 Family Medical Leave OP 2320 Field Trips, Excursions, and Outdoor Education REC 7430 Financial Reporting and Audits REC 5122 Fingerprints and Criminal Background Investigations R 3311 Firearms and Weapons R 8200 Food Services R 8210 Food Service Procurement Policy REC 3145 3145P Foreign Exchange Students OP 3611 Gangs and Gang Activity R 7515 GASB 54 REC 2166 Gifted Program REC 6000 Goals [Administration] REC 4000 Goals [Community Relations] OP 7000 Goals [Financial Management] R 2000 Goals [Instruction] REC 8000 Goals [Noninstructional Operations] R 2105 Grade Organization OP 2420 Grading and Progress Reports OP 3420 Head Lice REC 2335 Health Enhancement REC 2410 2410P High School Graduation Requirements R 5510 HIPAA REC 5120 5120P Hiring Process and Criteria REC 5333 Holidays 1909 Human Resources and Personnel REC 1116FE Independent Investment Accounts OP 1621 In Service Conference for Trustees R 2311 2311P Instructional Materials REC 5331 Insurance Benefits for Employees REC 1635 Internships REC 4411 Interrogation and Investigations Conducted by School Officials REC 1114FE 1114FE F1 Intent to Increase Non voted Levy 1900 Introduction and Emergency Policy Framework REC 8421 Lead Renovation R 2314 Learning Materials Review OP 7525 Lease Purchase Agreement REC 5321 5321P Leaves of Absence R 1000 Legal Status, Operation and Organization R 2309 Library Materials REC 2500 Limited English Proficiency Program REC 5329 5329P Long Term Illness R 3415 3415P Management of Sports Related Concussions R 1513 Management Rights

© MTSBA 2020 REC 5330 Maternity and Paternity Leave R 3125F McKinney Vento Education Assistance Dispute Resolution Form R 8205 Meal Charge Policy OP 3413F1 Medical Exemption Form for Immunization R 1105 Membership OP 3124 Military Compact Waiver REC 5322 Military Leave REC 1005 Mission REC 3416F Montana Authorization to Possess or Self Administer Asthma, Sevre Allergy, or Anaphylaxis Medication OP 5520 Montana VEBA Health Benefit Plan REC 3650 Montana Pupil Online Personal Information Protection Act REC 7008 Nonresident Student Attendance Agreement (Tuition/Transportation Costs) OP 3141AP Nonresident Student Attendance Criteria OP 3141F Nonresident Student Contract Agreement OP 1420F Notice Regarding Public Comment OP 2110 Objectives REC 8410 Operation and Maintenance of District Facilities REC 7215 Obligations and Loans REC 5420 Paraprofessionals R 2333 Participation in Commencement Exercises REC 3150 Part Time Attendance OP 5254 Payment of Employer Contributions and Interest on Previous Service REC 5500 Payment of Wages Upon Termination REC 7330 Payroll Procedures/Schedules REC 5223 Personal Conduct REC 7335 Personal Reimbursements REC 5231 5231P Personnel Records 1910 1910F1 1910F2 Personnel Use of Leave REC 7329 Petty Cash Funds REC 1007 Philosophy REC 5224 Political Activity OP 2163 Preschool Program for Handicapped Children OP 5230 Prevention of Disease Transmission R 6210 Principals OP 7405 Procurement Cards REC 6420 Professional Growth and Development REC 2130 Program Evaluation and Diagnostic Tests REC 5220 Prohibitionon Aiding Sexual Abuse OP 2421 Promotion and Retention REC 8320 Property Damage REC 7500 Property Records REC 4340 Public Access to District Records R 4310 Public Complaints and Suggestions R 4120 Public Relations REC 7320 Purchasing REC 1210 Qualifications, Terms, and Duties of Board Officers R 3608 Receipt of Confidential Records R 2450 Recognition of Native American Cultural Heritage REC 1401 Records Available to Public

© MTSBA 2020 OP 3606F Records Certification Form REC 8430 Records Management REC 1009FE Recruitment and Retention of Staff REC 5256 Reduction in Force REC 4550 Registered Sex Offenders OP 7335P Reimbursement for Workshops OP 4410 Relations With Law Enforcement and Child Protective Agencies REC 2332 Religion and Religious Activities OP 3413F2 Religious Exemptoon Form for Immunization REC 3440 Removal of Student During School Day OP 5232F Report of Suspected Child Abuse or Neglect REC 1112 Resignation [Board] OP 5251 Resignations [Personnel] OP 2111 Response To Intervention REC 7210 Revenues REC 8300 Risk Management REC 4330P Rules and Regulations for Building Use R 1420 School Board Meeting Procedure REC 1402 School Board Use of Electronic Mail REC 8125 School Bus Emergencies REC 2221 School Closure 1911 School District Budget Adoption and Amendment and Audit 1907 School District Declaration of Emergency 1903 1903F School District Meetings and Gatherings 1901 School District Policy and Procedures REC 4330F School Facilities and Grounds Use and Liability Release Agreement REC 4210 School Support Organizations R 2510 School Wellness R 2100 School Year Calendar and Day REC 3231 3231P Searches and Seizure R 2162 2162P Section 504 of the Rehabilitation Act of 1973 (“Section 504”) R 2310 2310P Selection of Library Materials R 8425 8425P Service Animals R 3225 3225F 3225P Sexual Harassment fo Students R 5012 5012F 5012P Sexual Harassment of Employees R 2171 Significant Writing Program R 2161 2161P Special Education REC 4315 Spectator Conduct and Sportsmanship for Athletic and Co Curricular Events REC 5130 Staff Health R 2132 Student and Family Privacy Rights REC 8124 Student Conduct on Buses REC 3550 Student Clubs REC 3600F2 Student Directory Information Notification Opt Out Form R 3310 Student Discipline REC 3224 Student Dress R 3520 Student Fees, Fines, and Charges OP 3530 Student Fund Raising Activities REC 3410 Student Health/Physical Screenings/Examinations REC 2050 Student Instruction REC 3413 Student Immunization

© MTSBA 2020 1906 Student Instruction and Services OP 3221 Student Publications REC 3600 3600P 3600F Student Records REC 3200 Student Rights and Responsibilities 1905 Student, Staff, and Community Health and Safety REC 5440 Student Teachers/Interns REC 3130 Students of Legal Age REC 5314 Substitutes R 2150 Suicide Awareness and Prevention R 6110P Superintendent Board Responsibilities R 6110 Superintendent Duties and Authority R 3300 Suspension and Expulsion REC 1110 Taking Office R 7220/7220 Title I Funds R 2160 2160P Title I Parent Involvement REC 8225 Tobacco Free Policy OP 2164 Traffic Education REC 3606 Transfer of Student Records REC 1006FE Transfers for School Safety REC 8100 Transportation REC 8111 Transportation of Students With Disabilities REC 1531 Trustee Expenses REC 1532 Trustee Insurance R 1700 Uniform Complaint Procedure OP 3330 Use of Alcohol Sensor Device REC 4331 Use of School Property for Posting Notices 1904 Use of Transportation Funds REC 1113 Vacancies [Board] REC 5334 5334P Vacations OP 3235 Video Surveillance OP 4301 Visitors to Schools REC 5430 5430F Volunteers R 8411 Water Supply Systems REC 5125 Whistle Blowing and Retaliation REC 5221 Work Day REC 5337 Workers’ Compensation Benefits

© MTSBA 2020 CHOTEAU PUBLIC SCOOLS = required 1000 SERIES THE BOARD OF TRUSTEES TABLE OF CONTENTS R 1000 Legal Status, Operation and Organization 1005 Mission 1006FE Transfers for School Safety 1007 Philosophy 1009FE Recruitment and Retention of Staff 1010FE Early Enrollment for Exceptional Circumstances R 1105 Membership 1110 Taking Office 1111 Election 1112 Resignation 1113 Vacancies 1114FE 1114FE F1 Intent to Increase Non Voted Levy 1116FE Independent Investment Accounts 1120 Annual Organization Meeting 1130 Committees 1210 Qualifications, Terms, and Duties of Board Officers 1230 Clerk R 1240 Duties of Individual Trustees R 1310 District Policy and Procedures 1332 Authorization of Signatures R 1400 Board Meetings 1401 Records Available to Public 1402 School Board Use of Electronic Mail R 1420 School Board Meeting Procedure 1420F Notice Regarding Public Comment 1425 Abstentions From Voting R 1441 Audience Participation 1511 Code of Ethics for School Board Members 1512 1512F Conflict of Interest R 1513 Management Rights 1520 Board/Staff Communications R 1521 Board Superintendent Relationship 1531 Trustee Expenses 1532 Trustee Insurance R 1610 Annual Goals and Objectives 1621 In Service Conference for Trustees 1635 Internships R 1700 Uniform Complaint Procedure 1

classification35 §

37 secondary schools defined

434241

MCA

301, MCA High school

high school districts34 § 20

The legal name of this District is Choteau School District No. 1, Teton County, State of Montana.

31302928 Legal Reference:

classification36 §

201, MCA

public

Policies of the District define and frame the manner via which the District conducts its official23 business. The policies of the District are modified/updated from time to time to reflect the operation24 of the District. handbooks approved by the Board are regarded as and given the same significance as District27 policy. § 20 3 323, MCA District policy and record 20 3 324, MCA 20 6 Definition elementary and 6 Elementary district 20 6 district 20 9 309, Basic system of free quality elementary and identifying educationally relevant of funding formula and budgetary structure Section 8, MT Constitution

legislative review40 Article X,

The Board of Trustees of Choteau School District No. 1 is the governmental entity established by the14 state of Montana and constitutionally charged of the supervision and control of all aspects of the15 District’s operations.

The high school District comprises elementary Districts 1, 12, and 61. The District is classified as a10 class two (2) district and is operated according to the laws and administrative rules pertaining to a11 class two (2) district.

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101, MCA

factors establishment

Powers and duties33 §

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To achieve its primary goal of providing each child with a basic system of free quality education as18 required by Montana Law, the Board shall exercise the full authority granted to it by the laws of the19 state. Its legal powers, duties, and responsibilities are derived from the Montana Constitution and20 state statutes and administrative rules.

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of acts32 §

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/983 Reviewed on: 3/13/20184 1005 BOARD OF TRUSTEES Revised on:765 Mission of the Board98 Representing the Community (learning about the concerns and aspirations that all segments of the10 community have for the schools, and attempting to find ways to accommodate them where possible,11 so that the schools will accurately respond to the needs of the community);1312 Adopting Policy (developing and implementing policies that will guide the District towards14 compliance with federal and state statutes, rules, and regulations);1615 Monitoring Operations (formulating the District’s operations to assure compliance with District17 policy);1918 Controlling Expenditures (formulating the District’s annual budget and approving expenditures20 pursuant to that budget); and2221 Resolving Disputes (resolving complaints or grievances brought by students, staff, or patrons, except23 those which by law or contract are assigned elsewhere for resolution).262524

5. installing or updating emergency response systems using contemporary31 technologies

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1. planning for improvements to and maintenance of school and student safety,20 including but not limited to the cost of services provided by architects,21 engineers, school resource officers, counselors, and other staff or consultants22 assisting with improvements to school and student safety and security;23 2. programs to support school and student safety and security, including but not24 limited to active shooter training, threat assessments and restorative justice;

If transfers of funds are made from a District fund supported by a non voted levy, the District40 may not increase its non voted levy for the purpose of restoring the transferred funds.

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It is the policy of the District to increase the flexibility and efficiency of the District’s resources9 by utilizing the provision of law allowing transfers of funds to improve school safety and10 security.

4. installing or updating bullet resistant windows and barriers; and

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The District may transfer state or local revenue from any budgeted or non budgeted fund, other13 than the debt service fund or retirement fund, to its building reserve fund in an amount not to14 exceed the school district's estimated costs of improvements to school and student safety and15 security

The transfer of such funds can be for:

1918

Transfers for School Safety

3. installing or updating locking mechanisms and ingress and egress systems at26 public school access points, including but not limited to systems for exterior27 egress doors and interior passageways and rooms, using contemporary28 technologies;

Any transfers made under this policy and Montana law are not considered expenditures to be34 applied against budget authority. Any revenue transfers that are not encumbered for expenditures35 in compliance with the four reasons stated above, within 2 full school fiscal years after the funds36 are transferred, must be transferred back to the originating fund from which the revenue was37 transferred.

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Legal Reference: 20-9-503, MCA Budgeting, tax levy, and use of building reserve43 fund.44 20 9 236, MCA Transfer of funds improvements to school45 safety and security

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1. Communication Our educational program should help each student develop skills in21 reading, writing, speaking, and listening.

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6. Character Our goals should be to help each student develop and apply standards for judging36 his or her own behavior.

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3. Citizenship Our goal should be to help each individual learn the rights and responsibilities27 of citizenship.

10. Family Our goals should be to help each student develop an understanding of his or her role47 and the roles of others as members of a family.

5. Careers Our goals should be to help each student learn his or her career opportunities and33 capabilities.

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The teachers, administrators, Board members, and all others concerned with educative processes in the Choteau Public Schools shall try to develop in each student a love and appreciation for the11 heritage of the rights and privileges guaranteed by our form of government, and to help each student12 acquires the abilities and skills needed in performing the duties of a worthy citizen.

2. Fitness Our goals should be to help each student develop habits and skills necessary to24 maintain physical fitness and mental health.

4. Lifelong Learning Our goal should be to help each student to develop and apply skills which define and fulfill his or her learning needs throughout life.

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In order for “a student to transform his/her learning potential into actuality,” the Board has constructed a series of goals based upon its philosophy. The goals stated here represent the16 educational values of the community, as interpreted by the Board at this time. As a result of his/her17 education, a stunt completing this District’s schools’ course of study should be able to demonstrate18 competency in the following areas:

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Philosophy of Education

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7. Attitude Our goals should be to acquire a positive attitude toward the learning process.

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8. Cooperation Our goals should be to teach each student to learn to live in harmony with41 others. Environment Our goals should be to help each student develop an ability to live in harmony44 with and improve his/her environment.

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© MTSBA 2020 10071 Page 2 of 232 11. Thinking Our goals should be to enable each student to recognize and define and seek4 resolutions to his or her personal problems.65 12. Change Our goal should be to help each student to be able to cope with change.87 13. Consumers Our goal should be to help each student acquires knowledge and skills to9 purchase goods and services that are appropriate to his or her needs and resources.1110 14. Beauty Our goals should be to enable each student to acquire knowledge and skills for12 developing an appreciation of beauty.1413 15. Recreation Our goals should be to help each student acquire attitudes and knowledge15 needed for participation in both mental and physical recreational activities.1716

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20 success:21 • Internships22 o

It is the policy of the District to utilize all resources available to meet the District’s objective of recruiting and retaining high quality staff focused on the individual success of each student. To meet this objective the District will utilize the flexible instructor licensure opportunities available to the District. Instructor Licensing is the policy of the District to increase the flexibility and efficiency of the District’s resources by utilizing the provision of law allowing flexibility in licensure of instructors and as a means of addressing recruitment and retention of staff. Flexibilities in the following areas are available for19 the District’s enhancement of its programs and services with a focus on individual student Available to anyone with a current license and endorsement in one subject who wants to move to a new licensed role/endorsed area. Requirements must be satisfied within 3 years Must include a plan between the intern, the school district and an accredited preparation program Certified May be issued to an otherwise qualified applicant who can provide satisfactory29 evidence of: The intent to qualify in the future for a class 1 or class 2 certificate and Who has completed a 4 year college program or its equivalent, and Holds a bachelor’s degree from a unit of the Montana university system or its equivalent. Must have a GED or high school diploma Will have completed 3 hours of training by the district Will have submitted a fingerprint background check requirements can be waived by the district if the substitute has prior39 substitute teaching experience in another public school from November 2002 to earlier) May not substitute more than 35 consecutive days for the same teacher, however the same substitute can be used for successive absences of different staff as long as each regular teacher for whom the substitute is covering is back by 35 consecutive teaching

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1413 Flexible

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days45 • Retired Educators46

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o School district must certify to OPI and TRS that the district has been unable to fill4 the position due to no qualified applications or no acceptance of offer by a non-5 retired teacher. Limited to employment in a second or third class elementary district or a second7 or third class high school district. Retired teacher must have 27 years of experience in TRS There is a 3 year lifetime limit on the retired individual going to work under this provision. Class 3 Administrative License o Valid for a period of 5 years Appropriate administrative areas include: elementary principal, secondary15 principal, K 12 principal, K 12 superintendent, and supervisor. Must be eligible for an appropriately endorsed Class 1,2 or 5 license to teach in17 the school(s) in which the applicant would be an administrator or would18 supervise, and qualify as set forth in ARM 10.57414 through 10.57.418

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o An applicant for a Class 3 administrative license who completed an educator20 preparation program which does not meet the definition in ARM 10.57.102(2), who is currently licensed in another state at the same level of licensure, may be22 considered for licensure with verification of five years of successful23 administrative experience as defined in ARM 10.57.102 as documented by a24 recommendation from a state accredited P 12 school employer on a form25 prescribed by the Superintendent of Public Instruction and approved by the Board of Public Education. The requirements of ARM 10.57.414(1)(c)(i iii) must be met by an applicant seeking a superintendent endorsement. Class 4 for CTE o Valid for a period of 5 years Renewable pursuant to the requirements of 10.57.215, ARM and the requirements specific to each type of Class 4 license. 4A for licensed teachers without a CTE endorsement 4B for individuals with at least a bachelor’s degree o 4C for individuals with a minimum of a high school diploma or GED Class 5 alternatives Good for a maximum of 3 years Requirements dependent upon the alternative the district is seeking Emergency authorization of employment Individual must have previously held a valid teacher or specialist certificate or have met requirements of rule 10.57.107, ARM Emergency authorization is valid for one year, but can be renewed from year to43 year provided conditions of scarcity continue to persist

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default

10 application.1211

The District will assist any quality educator who meets the qualifications for the state’s loan repayment program. Loan repayment assistance may be provided on behalf of a quality educator who: (1) is employed newly hired in an identified impacted school described in a critical quality educator shortage area as defined in 20 4 502; and (2) has an educational loan that is not in9 and that has a minimum unpaid current balance of at least $1,000 at the time of

A quality educator is eligible for state funded loan repayment assistance for no more than 3 years and an additional 1 year of loan repayment assistance voluntarily funded by the impacted school or the district under which the impacted school is operated, with the maximum annual loan15 repayment assistance not to exceed: • $3,000 of state funded loan repayment assistance after the first complete year of teaching in an impacted school; • $4,000 of state funded loan repayment assistance after the second complete year of19 teaching in the same impacted school or another impacted school within the same school district; • $5,000 of state funded loan repayment assistance after the third complete year of teaching in the same impacted school or another impacted school within the same school district; and up to $5,000 of loan repayment assistance funded by the impacted school or the district under which the impacted school is operated after the fourth complete year of teaching in the same impacted school or another impacted school within the same school district.

292827 Legal References: 10.55.716, ARM Substitute Teachers30 10.55.607, ARM Internships31 10.57.107, ARM Emergency Authorization of Employment32 10.57.215, ARM Renewal Requirements33 10.57.420, ARM Class 4 Career and Technical Education License34 10.57.424, ARM Class 5 Provisional License35 19 20 732, MCA Reemployment of certain retired teachers,36 specialists and administrators procedure37 definitions38 20 4 501 20 4 505 Loan Repayment Assistance for Quality Educator414039

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The administration shall ensure admission, enrollment and assignment of all qualifying children21 referenced in this policy. The administration shall place children enrolled pursuant to this policy in either22 a half time or full time kindergarten program as an integral part of the elementary school program. The23 administration shall also ensure provision of a free appropriate public education in the least restrictive24 environment possible, pursuant to terms of each student’s individualized education program, for all25 children enrolled under this policy who are qualified for services under the Individuals with Disabilities26 Education Act.2827

2019

Prohibition: This policy cannot be used to provide what is otherwise characterized or referred to as a12 pre school, pursuant to20 7 117(2), MCA, which specifically prohibits the use of state equalization aid13 for preschool. This policy is intended for use to enroll students under the age of 5 when statutory criteria14 are met.

Early Enrollment Exceptional Circumstances76

Student Enrollment, Exceptional Circumstances Meriting Waiver of Age Requirements for Pupils17 Note: In order to adopt this policy, the board of trustees must select one or more of the characteristics18 identified in either Option A or Option B.

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1. A child at least 3 years of age with a disability qualifying the child for services under the federal45 Individuals with Disabilities Education Act.46 2. A child who is 4 years of age or older on or before September 10 of the school year in which47 enrollment is to occur who:48 a. Meets the income eligibility guidelines for free or reduced price meals under the National49 School Lunch Program;5150

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The Board of Trustees declares the following to be qualifying “exceptional circumstances” within the36 meaning of that term as used in 20 5 101(3), that merit waiving the age provisions of 20 5 101(1), MCA37 for qualifying children under 6 years of age:3938 Note: Each of the below should be considered separately for inclusion or exclusion in the Board’s40 adopted policy. Note: When enrolling on the basis of an individual student’s characteristics under this41 Option A, the District must be sure to document each qualifying student’s characteristics to ensure that42 criteria listed in this portion of the policy can be substantiated.4443

It is the policy of the District to provide enhanced educational opportunities to students under the age of 58 when either individual exceptional circumstances exist and/or when Community Based exceptional9 circumstances are present.

The administration shall include children enrolled pursuant to this policy in the district’s calculation of29 average number belonging (ANB) as reported to OPI.

Student Specific Exceptional Circumstances: To be used when the board of trustees wants to define32 exceptional circumstances specific to the individual characteristics of each student or sub group of33 students.3534

b. Is Limited English Proficient within the meaning of Title III of the federal Elementary4 and Secondary Education Act;5 c. Is Gifted and Talented within the meaning of that term as used in 20 7 901, MCA;6 d. Is an enrolled member of a federally recognized American Indian Tribe;7 e. Is homeless as defined in 42 U.S. Code § 11302, or, as determined by the administration,8 exhibits other characteristics or lives in circumstances that are uncommon, unusual,9 atypical, rare or otherwise distinguished from ordinary or typical which place the child at10 risk of failing to achieve at adequate levels.

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The Board of Trustees declares the following to be qualifying “exceptional circumstances” within the13 meaning of that term as used in 20 5 101(3), that merit waiving the age provisions of 20 5 101(1), MCA14 for children under 6 years of age who are either 4 years of age or older on or before September 10 of the15 school year in which enrollment is to occur or who are at least 3 years of age with a disability qualifying16 the child for services under Section 504 of the Federal Rehabilitation Act of 1973 or the federal17 Individuals with Disabilities Education Act.

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1. Homeless rates of the district’s pupils in comparison to statewide averages; 2. Percentage of the district’s pupils qualifying for services under The Federal Individuals with26 Disabilities Education Act in comparison to statewide averages; Percentage of the district’s pupils eligible for free or reduced lunch in comparison to statewide28 averages; 4. Average performance on standardized tests at the 3rd grade level in comparison to statewide30 averages; Percentage of the district’s pupils who are enrolled members of a federally recognized American32 Indian Tribe in comparison to statewide averages. Anticipated learning loss resulting from a public health emergency or other community disaster.

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Note: Each of the below should be considered separately for inclusion or exclusion in the Board’s20 adopted policy. When enrolling on the basis of demographic characteristics of the community under this21 Option B, The District must be sure to research and document all of the criteria incorporated into the22 school district’s policy that is used to enroll on the basis of exceptional circumstances.

27 3.

The trustees shall annually review this policy based on changing circumstances pertaining to the criteria36 used for determination of the program. The administration is authorized to develop procedures to37 implement this policy.

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Legal Reference: § 20 5 101, MCA Admittance of child to school40 § 20 6 501, MCA Definition of various schools41 § 20 7 117, MCA Kindergarten and preschool programs § 20 9 309, MCA Basic system of free quality public43 elementary and secondary schools defined44 Individual with Disabilities Act Federal Rehabilitation Act of 1973 National School Lunch Act (Public Law 396, 79th congress, chapter 281)

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© MTSBA 2020 1010FE1 Page 3 of 332 Title III, ESEA (English language Acquisition, language Enhancement, and4 Academic Achievement Act)5 McKinney Vento Homeless Assistance Act of 1987 (Pub. L. 100 77, July 22,6 1987, 101 Stat. 482, U.S.C. § 11301 et seq.7 Policy History:8 Adopted on: 6/22/20219 Reviewed on:10 Revised on:131211 Choteau Public Schools1514 Adopted on: 11/30/9816 Reviewed on: 3/13/201817 1105 R BOARD OF TRUSTEES Revised on: 5/13/20141918 Membership and Terms of Office2120 The District is governed by a Board of Trustees consisting of seven (7) members. The powers22 and duties of the Board include the broad authority to adopt and enforce all policies necessary for23 the management, operations and governance of the District. Except as otherwise provided by24 law, trustees shall hold office for terms of three (3) years, or until their successors are elected and25 qualified. Terms of trustees shall be staggered as provided by law.2726 All trustees shall participate on an equal basis with other members in all business transactions28 pertaining to the high school maintained by the District. Only those trustees elected from the29 elementary district may participate in business transactions pertaining to the elementary schools30 maintained by the District.333231 Legal References: § 20 3 301, MCA Election and term of office34 § 20 3 302, MCA Legislative intent to elect less than majority of35 trustees36 § 20 3 305, MCA Candidate qualification, filing deadline, and37 withdrawal38 § 20 3 306, MCA Conduct of election39 § 20 3 307, MCA Qualification and oath40 § 20 3 341, MCA Number of trustee positions in elementary districts41 transition42 § 20 3 351, MCA Number of trustee positions in high school districts43 § 20 3 352, MCA Request and determination of number of high44 school district additional trustee positions45 nonvoting trustee46

101, MCA Officers who may administer oaths24 § 2 16 116, MCA Power to administer oaths25 § 20 1 202, MCA Oath of office26 § 20 3 307, MCA Qualification and oath292827

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A newly elected trustee shall take office as soon as election results have been certified and the9 newly elected trustee has taken and subscribed to an oath to faithfully and impartially discharge10 the duties of the office to the best of his/her ability.

A newly appointed trustee shall take office, after the trustee has taken and subscribed to an oath13 to faithfully and impartially discharge the duties of the office to the best of his/her ability.

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The person shall qualify by taking an oath of office administered by the county superintendent,16 the superintendent’s designee, or any officer provided for in 1 6 101, MCA or 2 16 116, MCA.17 Such oath must be filed with the county superintendent not more than 25 days after the receipt of18 the certificate of election or the appointment. 6

212019 Cross Reference: Policy 1113 Vacancies2322 Legal References: § 1

47464544434241

2726 A candidate intending to withdraw from the election shall send a statement of withdrawal to the28 clerk of the district containing all information necessary to identify the candidate and the office29 for which the candidate filed. The statement of withdrawal must be acknowledged by the clerk30 of the district. A candidate may not withdraw after 5:00 p.m. the day before the ballot31 certification deadline in 20 20 401.

1413 Board elections shall take place on the first (1st) Tuesday after the first (1st) Monday in May of15 each year. Any person who is a qualified voter of the District is legally qualified to become a16 trustee. A declaration of intent to be a candidate must be submitted to the District Clerk at least17 forty (40) days before the regular school election day. If different terms are to be filled, the term18 for the position for which the candidate is filing must also be indicated. Any person seeking to19 become a write in candidate for a trustee position shall file a declaration of intent no later than20 5:00 p.m. on the day before the ballot certification deadline in 20-20-401. If the number of21 candidates filing for vacant positions or filing a declaration of intent to be a write in candidate is22 equal to or less than the number of positions to be elected, the trustees may give notice no later23 than thirty (30) days before the election that a trustee election will not take place. If a trustee24 election is not held, the trustees shall declare the candidates elected by acclamation and shall25 issue a “certificate of election” to each candidate.

3736 In years when the Legislature meets in regular session or in a special session that affects school38 funding, the trustees may order the election on a date other than the regular school election day39 in order for the electors to consider a proposition requesting additional funding under § 20 940 353, MCA

3332 In the event of an unforeseen emergency occurring on the date scheduled for the funding34 election, the district will be allowed to reschedule the election for a different day of the calendar35 year.

Elections conducted by the District are nonpartisan and are governed by applicable election laws10 as found Titles 13 & 20 of the Montana Code Annotated. The ballot at such elections may11 include candidates for trustee positions, various public policy propositions, and advisor12 questions.

© MTSBA 2020 11111 Page 2 of 232 Legal Reference: § 13 10 211, MCA Declaration of intent for write in candidates4 § 20-3-305, MCA Candidate qualification, nomination and withdrawal5 § 20 3 313, MCA Election by acclamation notice6 § 20 3 322, MCA Meetings and quorum7 § 20 3 322(5), MCA Meetings and quorum (unforeseen emergency8 definition)9 § 20 3 324(4), MCA Powers and duties10 § 20 9 353, MCA Additional financing for general fund election for11 authorization to impose12 § 20 20 105, MCA Regular school election day and special school13 elections limitation exception14 § 20 20 204, MCA Election Notice15 § 20 20 301, MCA Qualifications of elector19181716

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 1112 BOARD OF TRUSTEES Revised on: 5/13/2014, 09/10/1965 Resignation87 The resignation of a trustee of the District must be in writing, must stipulate an effective date,9 and must be submitted to the Clerk of the District.1110 Trustees retiring from the Board may be recognized for their service to the District by12 presentation of a service plaque or other appropriate activities.151413 Legal Reference: § 2 16 502, MCA Resignations16 § 20 3 308, MCA Vacancy of trustee position191817

12 2.

2726

13 3.

35343332 Cross Reference:

Trustees36 1112 Resignations3837 Legal References:

A trustee position becomes vacant before the expiration of a term, when any of the following occurs: Death of the trustee; The effective date stipulated in the written resignation of the trustee filed with the Clerk; Trustee moves out of the nominating district, establishing residence elsewhere; Trustee is no longer a registered elector of the District under the provisions of § 20 2015 301, MCA; Trustee is absent from the District for sixty (60) consecutive days; Trustee fails to attend three (3) consecutive meetings of the trustees without good excuse; Trustee has been removed under the provisions of § 20 3 310, MCA; or 8. Trustee ceases to have the capacity to hold office under any other provision of law. A trustee position also shall be vacant when an elected candidate fails to qualify.

When a trustee vacancy occurs, the remaining trustees shall declare such position vacant and fill23 such vacancy by appointment. The Board will receive applications from any qualified persons24 seeking to fill the position after suitable public notice. The Board will appoint one (1) candidate25 to fill the position. Should the Board fail to fill a vacancy within sixty (60) days from the creation of a vacancy, the28 county superintendent shall appoint, in writing, a competent person to fill such vacancy. An29 appointee shall qualify by completing and filing an oath of office with the county superintendent30 within fifteen (15) days after receiving notice of the appointment and shall serve until the next31 regularly scheduled school election and a successor has qualified. 1240 Duties Individual § 20 3 308, MCA Vacancy of trustee position § 20 3 309, MCA Filling vacated trustee position appointee40 qualification and term of office

16 5.

17 6.

434241

1110 1.

14 4.

2221

20 9.

18 7.

The resolution and publication of same must take place no later than March 31.

The Superintendent shall keep the trustees informed of any changes that may have occurred,37 which may have an effect on the estimated change in the mills and revenue, between the38 adoption of the resolution and the final adoption of the budget. Legal Reference: 20 9 116, MCA Resolution of intent to increase nonvoted levy41 notice42 Chapter 402 (2019) Transformational Learning Incentives4443

1312

3433

The trustees shall provide notice of intent to impose an increase in a non voted levy for the21 ensuing school fiscal year by:2322

3635

The trustees shall adopt a resolution no later than March 31 whenever the trustees intend to10 impose an increase in a non voted levy in the ensuing school fiscal year for the purposes of11 funding any of the funds listed below:

4039

f) Flexibility fund for purposes of transformational learning.

Intent to Increase Non Voted Levy

a) Adopting a resolution of intent to impose an increase in a non voted levy that includes, at24 a minimum, the estimated number of increased or decreased mills to be imposed and the25 estimated increased or decreased revenue to be raised compared to non voted levies26 under a e imposed in the current school fiscal year and, based on the district’s taxable27 valuation most recently certified by the department of revenue under 15 10 202, the28 estimated impacts of the increase or decrease on a home valued at $100,000 and a home29 valued at $200,000, and30 b) Publish a copy of the resolution in a newspaper that will give notice to the largest number31 of people of the district as determined by the trustees and posting a copy of the resolution32 to the school district’s website.

2019

a) Tuition fund under 20 5 324;14 b) Adult education fund under 20 7/705;15 c) Building reserve fund under 20 9 502 and 20 9 503;16 d) Transportation fund under 20 10 143 and 20 10 144;17 e) Bus depreciation reserve fund under 20 10 147; and18

© MTSBA 2020 Choteau Public Schools21 Adopted on: 01/14/203 Reviewed on:4 1014FE F1 FLEXIBILITY AND EFFICIENCY Revised on:765 Notice of Intent to Impose an Increase in Levies Form98 As an essential part of its budgeting process, the ___________________ Board of Trustees is authorized by law to10 impose levies to support its budget. The ___________________ Board of Trustees estimates the following11 increases/decreases in revenues and mills for the funds noted below for the next school fiscal year beginning July 1,12 __________, using certified taxable valuations from the current school fiscal year as provided to the district:151413 Fund Supported Estimated Change in Revenues* Estimated Change in Mills* Estimated Impact, Home of $100,000* Estimated Impact, Home of $200,000* Adult Education $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease DepreciationBus $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease Transportation $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease Tuition $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease ReserveBuilding $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease Flexibility $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease Total $___increase/decrease $___increase/decrease $___increase/decrease $___increase/decrease *Impacts above are based on current certified taxable valuations from the current school fiscal year 16 Regarding the increase in the building reserve levy referenced above, the following are school facility maintenance17 projects anticipated to be completed at this time:1918 1. ______________________________20 2. ______________________________21 3. ______________________________22 4. ______________________________2423 Legal Reference: 20 9 116, MCA Resolution of intent to increase nonvoted levy notice28272625

34 Reviewed

The District may either:1817

The Board may establish independent investment accounts separate and apart from those funds10 maintained by the county treasurer. The Board may transfer cash into an independent investment11 account from any budgeted or non budgeted funds. A separate account shall be established for12 each fund from which transfers are made. The principal and any interest earned must be13 reallocated to the fund from which the deposit was originally made. Unless otherwise provided14 by law, all other revenue may be sent directly to a participating district’s investment account.

1. Establish and use the account as a non spending account, returning sufficient funds to the19 county treasurer in time to pay all claims against the applicable fund; or2120

30292827 Legal Reference:

35 Revised on:383736

3231 Policy History:33 Adopted

2. Establish a subsidiary checking account and make expenditures from the investment22 account, provided all transactions are accounted for and reported, as required by23 applicable accounting principles. If the District desires to establish a subsidiary checking24 account for purposes of paying for expenditures directly from an investment account, the25 District must enter into a written agreement with the county treasurer, in accordance with26 20 9 235, MCA. § 20 9 235, MCA Authorization for school district investment account on: on:

1615

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1120 BOARD OF TRUSTEES. Revised on: 10/14/1999, 3/13/2018, 01/14/2065 Annual Organization Meeting87 After issuance of election certificates to newly elected trustees, but no later than 25 days after the9 election, the Board shall elect from among its members a Chairperson and a Vice Chairperson to10 serve until the next annual organizational meeting. If a Board member is unable to continue to11 serve as an officer, a replacement shall be elected at the earliest opportunity to serve the12 remainder of the term. In the absence of both the Chairperson and the Vice Chairperson, the13 Board shall elect a Chairperson pro tempore, who shall perform the functions of the Chairperson14 during the latter’s absence. The Clerk shall act as Board secretary.1615 The normal order of business shall be modified for the annual organizational meeting by17 considering the following matters after the approval of the minutes of the previous meeting:1918 1. Welcome and introduction of newly elected Board members by the current Chairperson2120 2. Swearing in of newly elected trustees2322 3. Call for nominations for Chairperson to serve during the ensuing year2524 4. Election of a Chairperson2726 5. Assumption of office by the new Chairperson2928 6. Call for nominations for Vice Chairperson to serve during the ensuing year3130 7. Election of Vice Chairperson32 7. Election of a Vice Chairperson3433 8. Appointment of a Clerk38373635 Legal References: § 20 3 321, MCA Organization and officers39 § 20 3 322(a), MCA Meetings and quorum40 § 1 5 416(1)(b), MCA Powers and duties of Notary Public434241

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1130 BOARD OF TRUSTEES Revised on: 02/10/2005, 3/13/201865 Committees87 Generally, trustees will function as a whole and will not form committees of the Board.9 Nevertheless the Board may create Board committees as deemed necessary or useful. All10 committees created by the Board shall comply with the open meeting laws and all other laws11 applicable to school board meetings.1312 Committees of the Board may be created and their purposes defined by a majority of the Board.14 The Board Chairperson shall appoint trustees to serve on such committees. Trustees serving on15 committees shall be limited to fewer than a majority of the Board.2019181716 Legal Reference: § 2-3-203, MCA Meetings of public agencies and certain associations21 of public agencies to be open to public exceptions22 Bryan v. Yellowstone (2002), 2002 MT 26423 Crofts v. Associated Press (2004), 2004 MT 1204645444342414039383736353433323130292827262524

• Preside at all meetings and conduct meetings in the manner prescribed by the Board’s policies; Make all Board committee appointments; Sign all papers and documents as required by law and as authorized by action of the Board; Close Board meetings as authorized by Montana law; and19

351(1)(a), MCA Number of trustee positions in high school40 districts41 § 20

2120

The Chairperson is permitted to participate in all Board meetings in a manner equal to all other Board22 members, including the right to participate in debate and to vote. The Chairperson may make a motion23 and may second motions. Vice Chairperson2726

2524

333231 Cross Reference: Policy

and determination of number of high42 school district additional trustee positions43 nonvoting trustee4544

18 •

• Act as spokesperson for the Board.

321(2), MCA Organization and officers39 § 20

The Vice Chairperson shall preside at all Board meetings in the absence of the Chairperson and shall28 perform all the duties of the Chairperson during the Chairperson’s absence or unavailability. The Vice29 Chairperson shall work closely with the Chairperson and shall assume whatever duties the Chairperson may delegate. 1120 3 3 3 352(2), Request

The Chairperson may be any trustee of the board The duties of the Chairperson include the following:1514

MCA

1110 Chairperson1312

Annual Organizational Meeting3534 Legal References: § 2 3 203, MCA Meetings of public agencies and certain36 associations of public agencies to be open to37 public exceptions38 § 20

16 •

The Board officers are the Chairperson and Vice Chairperson. These officers are elected at the annual9 organizational meeting.

17 •

414039

35 §

The Clerk will make the preparations legally required for the notice and conduct of all District20 elections.

1514

38 §

2221

The Clerk shall prepare and submit to the Board a financial report of receipts and disbursements23 of all school funds on an annual basis unless the Board requests such reports on a more frequent24 basis. The Clerk shall perform all functions pertaining to the preparation of school elections.

36 adoption procedures37 §

The Clerk will keep accurate and detailed accounts of all receipts and disbursements made by the16 District. The Clerk shall draw and countersign all warrants for expenditures that have been17 approved by the Board.

33 §

32 §

The Clerk shall perform other duties as prescribed by state law or as directed by the Board and26 the Superintendent. references: § 20 3 321, MCA Organization and officers 20 3 325, MCA Clerk of district 20-4-201, MCA Employment of teachers and specialists by contract 20 9 133, MCA Adoption and expenditure limitations of final budget 20 9 165, MCA Budget amendment limitation, preparation, and 20 9 221, MCA Procedure for issuance of warrants 20 20 401(2), MCATrustees’ election duties ballot certification

31 §

1918

The Clerk of the Board shall attend all meetings of the Board, unless excused by the9 Chairperson, and shall keep an accurate and permanent record of all proceedings. The Clerk10 shall have custody of the records, books, and documents of the Board. In the absence or inability11 of the Clerk to attend a Board meeting, the trustees will have one (1) of their members or a12 District employee act as clerk for the meeting, and said person will supply the Clerk with a13 certified copy of the proceedings.

30292827 Legal

1817

2322

All trustees are obligated to attend Board meetings regularly. Whenever possible, a trustee shall19 give advance notice to the Chairperson or Superintendent, of the trustee’s inability to attend a20 Board meeting. A majority of the Board may excuse a trustee’s absence from a meeting if21 requested to do so.

Board members, as individuals, have no authority over school affairs, except as provided by law24 or as authorized by the Board. 1113 3

2625 Cross Reference:

Each trustee shall review the agenda and attendant materials in advance of a meeting and shall be15 prepared to participate in discussion and decision making for each agenda item. Each trustee16 shall visit every school at least once per year to examine its management, conditions, and needs.

Vacancies2827 Legal References: § 20

The authority of individual trustees is limited to participating in actions taken by the Board as a9 whole when legally in session. Trustees shall not assume responsibilities of administrators or10 other staff members. The Board or staff shall not be bound by an action taken or statement made11 by an individual trustee, except when such statement or action is pursuant to specific instructions12 and official action taken by the Board.

1413

301, MCA Election and term of office29 § 20 3 308, MCA Vacancy of trustee position30 § 20 3 324(22), MCA Powers and duties31 § 20 3 332, MCA Personal immunity and liability of trustees343332

3534

The policies contained in this manual are adopted, implemented, and enforced in accordance with the8 supervisory authority vested with the Board of Trustees in accordance with Article X, section 8 of the9 Montana Constitution and related statues, regulations and court decisions.

2524

2221

4847

The Superintendent shall develop and maintain a current policy manual which includes all policies of the32 District. Every administrator, as well as staff, students, and other residents, shall have ready access to33 District policies.

4140

4544

The Superintendent shall develop such administrative procedures as are necessary to ensure consistent43 implementation of policies adopted by the Board. When a written procedure is developed, the Superintendent shall submit it to the Board as an information46 item.

2928

Proposed new policies and proposed changes to existing policies shall be presented in writing for reading13 and discussion at a regular or special Board meeting. Interested parties may submit views, present data or14 arguments, orally or in writing, in support of or in opposition to proposed policy. The final vote for15 adoption of a revision or new policy, changed by the district, may be adopted after the first reading of the16 particular policy if sufficient notice has been given through the board agenda. Any written statement by a17 person, relative to a proposed policy or amendment, should be directed to the District Clerk prior to the18 initial reading. New or revised policies that are required, or have required language changes based on19 State or Federal law, or are required changes by administrative rule, may be adopted after the first (1st)20 reading if sufficient notice has been given through the board agenda.

All new or amended policies shall become effective on adoption, unless a specific effective date is stated23 in the motion for adoption.

1110

Adoption and Amendment of Policies

Policies, as adopted or amended, shall be made a part of the minutes of the meeting at which action was26 taken and also shall be included in the District’s policy manual. Policies of the District may be reviewed27 on a regular basis.

Policy Manuals3130

Suspension of Policies36 Under circumstances that require waiver of a policy, the policy may be suspended by a majority vote of37 the trustees present. To suspend a policy, however, all trustees must have received written notice of the38 meeting, which includes the proposal to suspend a policy and an explanation of the purpose of such39 proposed suspension.

Administrative Procedures

Legal References: § 20 3 323, MCA District policy and record of acts49 10.55.701, ARM Board of Trustees5150

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1332 BOARD OF TRUSTEES Revised on: 3/13/201865 Authorization of Signatures87 For the conduct of the business of the District, the Board may grant authority to specific staff to9 sign certain documents on behalf of the District. The Chairperson and Clerk are authorized to10 use a facsimile signature plate or stamp.1211 Warrants: The Chairperson or Vice Chairperson and Clerk are authorized to sign all District13 warrants by facsimile signature on behalf of the Board.1514 Claim Forms: Staff employed by the District in the following designated positions are16 authorized to certify voucher or invoice claims against or for the District:17 • Superintendent18 • Principal2019 Checks: The building secretary is designated as the custodian of each school building21 extracurricular fund account. The individual building secretaries are designated as the custodian22 of each school building’s petty cash account.2423 Contracts for Goods and Services and Leases: The Superintendent is authorized to sign, on25 behalf of the Board, contracts, leases, and/or contracts for goods and services for amounts under26 $25,000 without prior approval of the Board. The types of goods and services contracted for27 must be preapproved by the Board.2928 Personnel Contracts: The Board Chairperson and Clerk are authorized to sign personnel30 contracts and agreements of employment on behalf of the Board, by facsimile signature.3231 Negotiated Agreements: Negotiated agreements shall be signed for the District by the Board33 Chairperson and the Clerk.3837363534

Between July 1 and August 10 of each year, the Clerk shall publish a notice stating the date,37 time, and place trustees will meet for the purpose of considering and adopting a final budget for38 the District, stating that the meeting of the trustees may be continued from day to day until final39 adoption of a District budget and that any taxpayer in the District may appear at the meeting and40 be heard for or against any part of the budget. This notice shall be published in the Choteau41 Acantha

2928

Regular meetings shall take place at 7:00 p.m. on the second (2nd) Tuesday of each month, or at18 other times and places determined by a majority vote. Except for an unforeseen emergency,19 meetings must be held in school buildings or, upon the unanimous vote of the trustees, in a20 publicly accessible building located within the District. If regular meetings are scheduled at21 places other than as stated above or are adjourned to times other than the regular meeting time,22 notice of the meeting shall be made in the same manner as provided for special meetings. The23 trustees may meet outside the boundaries of the District for collaboration or cooperation on24 educational issues with other school boards, educational agencies, or cooperatives. Adequate25 notice of the meeting, as well as an agenda, must be provided to the public in advance. Decision26 making may only occur at a properly noticed meeting held within the District’s boundaries.

In the event of an emergency involving possible personal injury or property damage, the Board32 may meet immediately and take official action without prior notification.

Regular Meetings1615 Unless otherwise specified, all meetings will take place in the Choteau High School Library.

27 When a meeting date falls on a school holiday, the meeting may take place the next business day.

On the date and at the time and place stated in the published notice (on or before August 20),44 trustees shall meet to consider all budget information and any attachments required by law. The45 meeting may continue from day to day; however, the Board must adopt a final budget not later46 than August 25.

Emergency Meetings3130

.4342

3433

Meetings of the Board must occur at a duly called and legally conducted meeting. “Meeting” is10 defined as the convening of a quorum of the constituent membership of the Board, whether in11 person or by means of electronic equipment, to hear, discuss, or act upon a matter over which the12 Board has supervision, control, jurisdiction, or advisory power.

1413

Budget Meetings3635

© MTSBA 2020 14001 Page 2 of 2432 Special Meetings65 Special meetings may be called by the Chairperson or by any two (2) trustees. A written notice7 of a special meeting, stating the purpose of the meeting, shall be delivered to every trustee not8 less than forty eight (48) hours before the time of the meeting, except that the forty eight (48)9 hour notice is waived in an unforeseen emergency as stated in § 20 3 322(5), MCA. Such written10 notice shall be posted conspicuously within the District in a manner that will receive public11 attention. Written notice also shall be sent not less than twenty four (24) hours prior to the12 meeting, to each newspaper and radio or television station that has filed a written request for13 such notices. Business transacted at a special meeting will be limited to that stated in the notice14 of the meeting.1615 Closed Sessions1817 Under Montana law, the Board may meet in closed sessions to consider matters of individual19 privacy. Before closing a meeting, the presiding officer must determine that the demands of20 individual privacy exceed the merits of public disclosure and so state publicly before going into21 closed session. The Board also may go into closed session to discuss a strategy to be followed22 with respect to litigation, when an open meeting would have a detrimental effect on the litigating23 position of the District. This exception does not apply if the litigation involves only public bodies24 or associations as parties. Before closing a meeting for litigation purposes, the District may wish25 to consult legal counsel on the appropriateness of this action. No formal action shall take place26 during any closed session.2827 Legal References: § 2 3 103, MCA Public participation governor to ensure guidelines29 adopted30 § 2 3 104, MCA Requirements for compliance with notice provisions31 § 2 3 105, MCA Supplemental notice by radio or television32 § 2 3 201, MCA Legislative intent liberal construction33 § 2 3 202, MCA Meeting defined34 § 2 3 203, MCA Meetings of public agencies and certain associations35 of public agencies to be open to public exceptions36 § 20 3 322, MCA Meeting and quorum37 § 20-9-115, MCA Notice of final budget meeting38 § 20 9 131, MCA Final budget meeting39 10.55.701, ARM Board of Trustees46454443424140

3837

Any individual may request public information from the district. The district shall make the12 means of requesting public information accessible to all persons.

All District records, except those restricted by state and federal law, shall be available to citizens9 for inspection at the Clerk’s office.

Upon receiving a request for public information, the district shall respond in a timely manner to15 the requesting person by:1716 (a) Making the public information available for inspection and copying by the requesting18 person; or19 (b) Providing the requesting person with an estimate of the time it will take to fulfill the20 request if the public information cannot be readily identified and gathered and any fees21 that maybe charged.

3433

4241

484746

1110

Legal References: § 2 6 1003, MCA Access to Public Information43 § 2 6 1006, MCA Public Information requests fees44 § 20 3 323, MCA District policy and record of acts45 § 20 9 213, MCA Duties of trustees

2928

1413

The district is not required to alter or customize public information to provide it in a form30 specified to meet the needs of the requesting person. If the district agrees to a request to31 customize a records request response, the cost of the customization may be included in the fees32 charged by the district. In accordance with § 20 9 213(1), MCA, the record of the accounting of school funds shall be35 open to public inspection at any meeting of the trustees. A fee may be charged for any copies36 requested. Copies will be available within a reasonable amount of time following a request.

2322

The district may charge a fee for fulfilling a public information request. The fee may not exceed24 the actual costs directly incident to fulfilling the request in the most cost efficient and timely25 manner possible. The fee must be documented. The fee may include the time required to gather26 public information. The district may require the requesting person to pay the estimated fee prior27 to identifying and gathering the requested public information.

A written copy of Board minutes shall be available to the general public within five (5) working39 days following approval of the minutes by the Board. If requested, one (1) free copy of minutes40 shall be provided to local media within five (5) working days following approval by the Board.

29282726 Cross Reference: 1400 Board Meetings30 1401 Records Available to Public3231 Legal Reference: § 2-3-103, MCA Public participation governor to ensure guidelines33 adopted34 § 2 3 201, MCA Legislative intent liberal construction35 § 2 3 203, MCA Meetings of public agencies and certain associations36 of public agencies to be open to public exceptions37 § 20 3 322, MCA Meeting and quorum403938

© MTSBA 2020 Choteau Public Schools21 Adopted on: 2/10/20053 Reviewed on: 3/13/20184 1402 BOARD OF TRUSTEES Revised on: 01/14/2065 School Board Use of Email and Mobile Messaging87 Use of email and mobile messaging by members of the Board will conform to the same standards9 of judgment, propriety, and ethics as other forms of school board related communication. Board10 members will comply with the following guidelines when using e mail and mobile messaging in11 the conduct of Board responsibilities:1312 1. The Board will not use e mail or mobile messaging as a substitute for deliberations at14 Board meetings or for other communications or business properly confined to Board15 meetings.1716 2. Board members will be aware that mobile messages, e mail and e mail attachments18 received or prepared for use in Board business or containing information relating to19 Board business may be regarded as public records, which may be inspected by any20 person upon request, unless otherwise made confidential by law.2221

3. Board members will avoid reference to confidential information about employees,23 students, or other matters in e mail and mobile communications, because of the risk of24 improper disclosure. Board members will comply with the same standards as school25 employees, with regard to confidential information.

444342

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1420 R BOARD OF TRUSTEES Revised on: 2/10/2005, 3/13/2018, 01/14/2065 Page 1 of 37 School Board Meeting Procedure98 Agenda1110

Any topics requested by Board members or members of the public must first be approved by the16 Board Chair before being placed on the agenda.17 Citizens wishing to make brief comments about school programs or procedures will follow the public18 comment procedures in district policy.

Copies of the agenda for the current Board meeting, minutes of the previous Board meeting, and29 relevant supplementary information will be prepared and distributed to each trustee at least twenty30 forty eight (48) hours in advance of a Board meeting and will be available to any interested citizen at31 the Superintendent’s office forty eight (48) hours before a Board meeting. An agenda for other types32 of Board meetings will be prepared if circumstances require an agenda. Consent Agenda3635 To expedite business at its meetings, the Board approves the use of a consent agenda, which includes37 those items considered to be routine in nature. Any item that appears on the consent agenda may be38 removed by a member of the Board. Any Board member who wishes to remove an item from the39 consent agenda must give advance notice in a timely manner to the Superintendent. Remaining items40 will be voted on by a single motion. The approved motion will be recorded in the minutes, including41 a listing of all items appearing on the consent agenda. +

1514

48474645

The agenda also must include a “public comment” portion to allow members of the general public to21 comment on any public matter under the jurisdiction of the District which is not specifically listed on22 the agenda, except that no member of the public will be allowed to comment on contested cases,23 other adjudicative proceedings, or personnel matters. The Board Chairperson may place reasonable24 time limits on any “public comment” period to maintain and ensure effective and efficient operations25 of the Board. The Board shall not take any action on any matter discussed, unless the matter is26 specifically noticed on the agenda, and the public has been allowed opportunity to comment.

2019

The authority to set the board agenda lies with the Board Chair in consultation with board members12 and the administration. The act of preparing the board meeting agendas can be delegated to the13 Superintendent.

3433

2827

The Board may allow members to participate in meetings by telephone or other electronic means.40 Board members may not simply vote electronically but must be connected with the meeting41 throughout the discussion of business. If a Board member electronically joins the meeting after an42 item of business has been opened, the remotely located member shall not participate until the next43 item of business is opened.

Unofficial minutes shall be delivered to Board members in advance of the next regularly scheduled25 meeting of the Board. Minutes need not be read publicly, provided that Board members have had an26 opportunity to review them before adoption. A file of permanent minutes of Board meetings shall be27 maintained in the office of the Clerk, to be made available for inspection upon request. A written28 copy shall be made available within five (5) working days following approval by the Board. Quorum3231 No business shall be transacted at any meeting of the Board unless a quorum of its members is33 present. A majority of the full membership of the Board shall constitute a quorum, whether the34 individuals are present physically or electronically. A majority of the quorum may pass a resolution,35 except as provided in § 20 4 203(1), MCA, and § 20 4 401(4), MCA. Participation

3736 Electronic

• Summary of discussion on all matters discussed (including those matters discussed during the14 “public comment” section), proposed, deliberated, or decided, and a record of any votes taken;

2019

Appropriate minutes of all meetings required to be open must be kept and must be available for6 by the public. If an audio recording of a meeting is made and designated as official, the7 recording constitutes the office record of the meeting. If an official recording is made, a written8 record of the meeting must also be made and must also include: Date, time, and place of the meeting; Presiding officer;

• Purpose of recessing to closed session; and • Time of adjournment. If the minutes are recorded and designated as the official record, a log or time stamp for each main21 agenda item is required for the purpose of providing assistance to the public in accessing that portion22 of the meeting.

2423

109 •

3029

4847464544

11 •

inspection

3938

• Board members recorded as absent or present;

• Detailed statement of all expenditures;

Co.,

MT2, 330 Mont 20053837

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If the Board allows a member to participate electronically, the member will be considered present4 and will have his or her actual physical presence excused. The member shall be counted present for5 purposes of convening a quorum. The Clerk will document it in the minutes, when members6 participate in the meeting electronically. Any Board member wishing to participate in a meeting electronically will notify the Chairperson and9 Superintendent as early as possible. The Superintendent will arrange for the meeting to take place in10 a location with the appropriate equipment so that Board members participating in the meeting11 electronically may interact, and the public may observe or hear the comments made. The12 Superintendent will take measures to verify the identity of any remotely located participants.

Meeting Conduct and Order of Business1615

General rules of parliamentary procedure are used for every Board meeting. Robert’s Rules of Order17 may be used as a guide at any meeting. The order of business shall be reflected on the agenda. The18 use of proxy votes shall not be permitted. Voting rights are reserved to those trustees in attendance.19 Voting shall be by acclamation or show of hands. Rescind a Motion2322 A motion to rescind (cancel previous action) may be made anytime by any trustee. A motion to24 rescind must be properly noticed on the Board’s agenda for the meeting. It is in order any time prior25 to accomplishment of the underlying action addressed by the motion. 1441 Missoula 2006

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Audience Participation2928 Legal References: § 2 3 103, MCA Public participation governor to ensure guidelines30 adopted31 § 2 3 202, MCA Meeting defined32 § 2 3 212, MCA Minutes of meetings public inspection33 § 20 1 212, MCA Destruction of records by school officer34 § 20 3 322, MCA Meetings and quorum35 § 20 3 323, MCA District policy and record of acts36 Jones and Nash v.

Montana law requires school districts and other public agencies to include on the agenda for10 public meetings an item allowing public comment on any public matter not otherwise specifically listed on the agenda that is within the jurisdiction of the agency. The public comment12 portion of the agenda is not the time designated to hear items that are specifically13 on the agenda.

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The Board Chair has the authority to manage all public comment periods and will do so in35 accordance with state law and district policy.

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2423 By law, the District cannot take any action on any matter discussed during the public comment25 portion of the meeting as those matters are not specifically noticed on the agenda. The Board26 may take a matter raised during the public comment period under consideration for inclusion on27 a future agenda. In accordance with Montana law, citizens have the right to comment on an item that is30 specifically listed on the agenda. Citizens will be permitted to do so when the item comes up for31 discussion and action. The board chair will indicate when the public has the opportunity to32 comment prior to board action on a particular agenda item.

For those individuals who desire to address the Board during the public comment portion of the16 meeting, if you haven’t already done so, please sign your name to the sheet and indicate the17 general topic on which you will be commenting. The Board Chairperson will call individuals to18 speak in the order listed on the sheet provided. Please state your name prior to beginning your19 comment. There will be an opportunity for citizens who have not signed in to comment at the20 conclusion of the comment period. The Board would like to remind everyone in attendance to21 avoid violations of individual rights of privacy when providing comment. The Board is not22 authorized to hear comments on contested cases or other adjudicative proceedings.

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Section 20 3 323(2), MCA, requires the minutes of each Board meeting to include the voting records of each trustee present. As a general rule trustees should vote on all issues, unless11 casting a vote would be a violation of law. Under Montana law, instances in which it would be12 unlawful or inappropriate for a trustee to cast a vote on a particular issue include but are not13 necessarily limited to situations when the Board is considering hiring the relative of a trustee. In addition, a trustee shall be allowed to abstain from voting to avoid the appearance of16 impropriety or the appearance of a perceived conflict. If a trustee abstains from voting, the17 abstention should be recorded in the minutes and may include an explanation of the reasons for18 the abstention. The Board discourages abstentions, unless the reasons are substantiated as19 provided herein. References: § 2 2 105, MCA Ethical requirements for public officers and public employees 2 2 121, MCA Rules of conduct for public officers and public employees 2-2-302, MCA Appointment of relative to office of trust or emolument unlawful exceptions of notice 20 1 201, MCA School officers not to act as agents 20 3 323, MCA District policy and record of acts 20 9 204, MCA Conflicts of interests, letting contracts, and calling

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1441 R BOARD OF TRUSTEES Revised on: 3/13/2018, 01/14/20765 Audience Participation98 The Board recognizes the value of public comment on educational issues and the importance of10 involving members of the public in its meetings. The Board also recognizes the statutory and11 constitutional rights of the public to participate in governmental operations. To allow fair and12 orderly expression of public comments, the Board will permit public participation through oral or13 written comments during the “public comment” section of the Board agenda and prior to a final14 decision on a matter of significant interest to the public. The Chairperson may control such15 comment to ensure an orderly progression of the meeting in the manner described in Policy16 1420F.1817 Cross Reference: 1420 School Board Meeting Procedure2019 Legal Reference: Article II, Section 8, Montana Constitution Right of participation21 Article II, Section 10, Montana Constitution Right of privacy22 Chapter 2, Part 1, MCA Notice and Opportunity to Be Heard252423

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11 30 19983 Reviewed on:4 1511 BOARD OF TRUSTEES Revised on: 3/13/201865 Code of Ethics for School Board Members87 AS A MEMBER OF MY LOCAL BOARD OF TRUSTEES, I WILL STRIVE TO IMPROVE PUBLIC9 EDUCATION, AND TO THAT END I WILL:1110

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Attend all regularly scheduled Board meetings insofar as possible and become informed concerning the12 issues to be considered at those meetings; Recognize that I should endeavor to make policy decisions only after full discussion at public Board15 meetings; Make all decisions based on available facts and my independent judgment and refuse to surrender that18 judgment to individuals or special interest groups;

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Encourage the free expression of opinion by all Board members and seek systematic communications21 between the Board and students, staff, and all elements of the community; Work with other Board members to establish effective Board policies and to delegate authority for24 administration to the Superintendent; Recognize and respect the responsibilities that properly are delegated to the Superintendent;2827 Communicate to the Superintendent expression of public reaction to Board policies, school programs, or29 staff; Inform myself about current educational issues, by individual study and through participation in programs32 providing needed information, such as those sponsored by the Montana and National School Boards33 Associations; Support the employment of those persons best qualified to serve as school staff and insist on regular and36 impartial evaluation of staff;

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Avoid being placed in a position of conflict of interest and refrain from using my Board position for39 personal or partisan gain; Avoid compromising the Board or administration by inappropriate individual action or comments and42 respect the confidentiality of information that is privileged under applicable law; Remember always that my first and greatest concern must be the educational welfare of students45 attending public schools.

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5. Be employed in any capacity by the District, with the exception of officiating at athletic33 competitions under the auspices of the Montana Officials Association.

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1. Engage in a substantial financial transaction for the trustee’s private business purpose,12 with a person whom the trustee inspects or supervises in the course of official duties.

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a. This prohibition does not apply to the issuance of an employment contract to a43 person as a substitute teacher who is not employed as a substitute teacher for more44 than thirty (30) consecutive school days. b. This prohibition does not apply to the renewal of an employment contract of a46 tenured teacher or classified employee employed without a written contract for a47

2. Perform an official act directly and substantially affecting, to its economic benefit, a15 business or other undertaking in which the trustee either has a substantial financial16 interest or is engaged as counsel, consultant, representative, or agent.

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7. Appoint to a position of trust or emolument any person related or connected by40 consanguinity within the fourth (4th) degree or by affinity within the second (2nd) degree.

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3. Act as an agent or solicitor in the sale or supply of goods or services to a district.

6. Perform an official act directly and substantially affecting a business or other undertaking36 to its economic detriment when the officer or employee has a substantial personal interest37 in a competing firm or undertaking.

A trustee may not:

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4. Have a pecuniary interest, directly or indirectly, in any contract made by the Board, when21 the trustee has more than a ten percent (10%) interest in the corporation. A contract does22 not include: 1) merchandise sold to the highest bidder at public auctions; 2) investments23 or deposits in financial institutions that are in the business of loaning or receiving money,24 when such investments or deposits are made on a rotating or ratable basis among25 financial institutions in the community or when there is only one (1) financial institution26 in the community; or 3) contracts for professional services other than salaried services or27 for maintenance or repair services or supplies when the services or supplies are not28 reasonably available from other sources, if the interest of any Board member and a29 determination of such lack of availability are entered in the minutes of the Board meeting30 at which the contract is considered.

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specific term related to a Board member, who was initially hired before the Board4 member assumed the trustee position. c. This prohibition does not apply if trustees comply with the following6 requirements: 1) All trustees, except the trustee related to the person to be7 employed or appointed, vote to employ the related person; 2) the trustee related to8 the person to be employed abstains from voting; and 3) the trustees give fifteen9 (15) days written notice of the time and place of their intended action in a10 newspaper of general circulation in the county where the school is located.

© MTSBA 2020 Choteau Public Schools1 Adopted on: 9/10/192 Reviewed on:3 1512F BOARD OF TRUSTEES Revised on:54 Page 1 of 26 Relationships Defined and Chart87 Definitions109 Affinity is the legal relationship arising as the result of marriage. Relationship by affinity11 terminates upon the death of one of the spouses or other dissolution of marriage, except when the12 marriage has resulted in issue still living.1413 Consanguinity is a relationship by blood relation. Relationship by consanguinity is confirmed by15 being descended from the same ancestor. Kinship determined by consanguinity may not be16 terminated.1817 Degrees of Consanguinity19 420 Great Great Grandparent2221 3 523 Great Grandparent Great Great Uncle/Aunt2524 2 4 626 Grandparent Great Uncle/Aunt Child of Great Uncle/Aunt2827 1 3 5 729 Parent Uncle/Aunt Child of GG Uncle/Aunt Grandchild of GG Uncle/Aunt3130 Trustee32 2 4 6 833 Brother/Sister 1st Cousin 2nd Cousin 3rd Cousin3534 1 3 5 736 Child Nephew/Niece 1st Cousin 2nd Cousin37 once removed once removed3938 2 4 640 Grandchild Grand Nephew/Niece 1st Cousin41 twice removed4342 3 544 Great Grandchild Great Grand Nephew/Niece4645 447 Great Great Grandchild4948

© MTSBA 2020 15121 page 2 of 232 Degrees of Affinity54 36 Great Grandparent in law or7 Step Great Grandparent98 210 Grandparent in law or11 Step Grandparent1312 1 314 Father/Mother in law or15 Step Parent Uncle/Aunt in law16 Or Step Uncle/Aunt17 1 218 Trustee Spouse Brother/Sister in law19 Or Step Sibling2120 1 322 Step Child or Nephew/Niece in law23 Son/Daughter in law or Step Nephew/Niece24 225 Step Grandchild or26 Grandchild in law27 328 Step Great Grandchild or29 Great Grandchild in law3433323130

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 1513 R BOARD OF TRUSTEES Revised on:765 Management Rights98 The Board retains the right to operate and manage its affairs in such areas as but not limited to:1110 1. Direct employees;1312 2. Employ, dismiss, promote, transfer, assign, and retain employees;1514 3. Relieve employees from duties because of lack of work or funds under conditions where16 continuation of such work would be inefficient and nonproductive;1817 4. Maintain the efficiency of District operations;2019 5. Determine the methods, means, job classifications, and personnel by which District21 operations are to be conducted;2322 6. Take whatever actions may be necessary to carry out the missions of the District in24 situations of emergency;2625 7. Establish the methods and processes by which work is performed.2827 The Board reserves all other rights, statutory and inherent, as provided by state law.3029 The Board also reserves the right to delegate authority to the Superintendent for the ongoing31 direction of all District programs.35343332 Cross Reference: 6110 Superintendent Duties and Authority3736 Legal Reference: § 20 3 324, MCA Powers and duties38 § 39 31 303, MCA Management rights of public employers39 Bonner School District No. 14 v. Bonner Education Association,40 MEA MFT, NEA, AFT, AFL CIO, (2008), 2008 MT 9434241

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Staff and Board members share a keen interest in schools and education. When they meet at39 social affairs and other functions, informal discussion about such matters as educational trends,40 issues, and innovations and general District problems can be anticipated. Discussions of41 personalities or staff grievances are not appropriate.

All official communications or reports to the Board, from principals, supervisors, teachers, or16 other staff members, shall be submitted through the Superintendent. This procedure shall not17 deny any staff member the right to appeal to the Board from administrative decisions, provided18 that the Superintendent shall have been notified of the forthcoming appeal and that it is19 processed according to the applicable procedures for complaints and grievances. Board Communications to Staff2322

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Every reasonable means of communication is encouraged throughout the education community. Nevertheless, an organization must maintain some order and structure to promote efficient and11 effective communications.

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Visits to Schools In accordance with Montana statutes, each trustee shall visit every school of the District at least30 once each school fiscal year to examine its condition and needs. As a courtesy, individual Board31 members interested in visiting schools should make arrangements for visitations through the32 principals of the various schools. Such visits shall be regarded as informal expressions of33 interest in school affairs and not as “inspections” or visits for supervisory or administrative34 purposes. Social Interaction3837

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Legal Reference: § 20 3 324(22), MCA Powers and duties

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Staff Communications to the Board1514

All official communications, policies, and directives of staff interest and concern will be24 communicated to staff members through the Superintendent. The Superintendent will employ all25 such media as are appropriate to keep staff fully informed of Board concerns and actions.

The Board hires, evaluates, and seeks the recommendations of the Superintendent as the District20 chief executive officer. The Board adopts policies necessary to provide the general direction for21 the District and to encourage achievement of District goals. The Superintendent develops plans,22 programs, and procedures needed to implement the policies and directs the District’s day to day23 operations. Reference: 6110 Superintendent Duties Authority Reference: § 20 4 401, MCA Appointment and dismissal of district superintendent or county high school principal 20 4 402, MCA Duties of district superintendent or county high school principal

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The relationship requires clear communication of expectations regarding the duties and15 responsibilities of both the Board and the Superintendent. The Superintendent is the Board’s16 professional advisor to whom the Board delegates executive responsibility. The Board retains17 the final authority within the District.

The Board Superintendent relationship is based on mutual respect for their complementary roles.

The successful operation of this District requires a close, effective working relationship between11 the Board and the Superintendent. The relationship must be one of trust, good will, and candor.

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Trustees normally attend workshops, training institutes, and conferences at both the state and national25 levels. The District will pay all legitimate costs for trustees to attend out of District meetings, at26 established rates for reimbursement set by the District: Transportation as approved by the Board; On site transportation during the course of the meeting, i.e., bus, taxi, or rental car; Hotel or motel costs for trustee, as necessary; Food costs as necessary; Telephone services for necessary communications with business or family, resulting from the33 trustee being away from Choteau; Incidental expenditures for tips and other necessary costs attributable to the trustee’s attendance at a meeting; Reference: 7336 Travel Allowances and Expenses Reference: §2 18 503, MCA Mileage allowance42 §20 3 311, MCA Trustee reimbursement and compensation of43 secretary for joint board.

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The members of the trustees of any district may not receive compensation for their services as trustees.

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The members of the trustees who reside over 3 miles from the trustees’ meeting place must be reimbursed12 at the rate as provided in 2 18 503 for every mile necessarily traveled between their residence and the13 meeting place and return in attending the regular and special meetings of the trustees, and all trustees14 must be similarly reimbursed for meetings called by the county superintendent. The travel reimbursement15 may be accumulated during the school fiscal year and paid at the end of the fiscal year, at the discretion of16 each trustee. A trustee is entitled to collect mileage at a rate equal to the mileage allotment allowed by the United19 States internal revenue service for the current year for the first 1,000 miles and 3 cents less per mile for all20 additional miles traveled within a given calendar month. for Board Members at Out of District Meetings

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© MTSBA 2020 1 Choteau Public Schools32 Adopted on: 3/16/19994 Reviewed on:5 1532 BOARD OF TRUSTEES Revised on: 3/13/20181211109876 Trustee Insurance1413 The District shall maintain sufficient insurance to protect the Board and its individual members15 against liability arising from actions of the Board or its individual members while each is acting16 on behalf of the District and within the trustee’s authority.191817 Legal References: § 20 3 331, MCA Purchase of insurance self insurance plan20 § 20 3 332, MCA Personal immunity and liability of trustees24232221

© MTSBA 2020 Choteau Public Schools21 Adopted on: 02/09/20063 Reviewed on: 3/13/20184 1610 R BOARD OF TRUSTEES Revised on: 09/10/19765 Annual Goals and Objectives98 Each year the Board will formulate or review the goals of the District with goals that reflect the10 District’s strategic plan of education At the conclusion of each school year, the Superintendent11 shall report to the Board information which reflects the accomplishments towards the goals of12 the District.1413 The Chairperson may appoint a committee of the Board, to include the Superintendent to15 annually review the goals and report to the Board.19181716 Legal Reference: 10.55.701, ARM Board of Trustees23222120

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 1621 BOARD OF TRUSTEES Revised on:1098765 In Service Conference for Trustees1211 In keeping with the need for continued boardsmanship development, the Board encourages the13 participation of its members at appropriate Board conferences, workshops, conventions, and14 District sponsored in service training sessions. Funds for participation at such meetings will be15 budgeted on an annual basis.212019181716

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 1635 BOARD OF TRUSTEES Revised on: 3/13/201865 Internships87 Internship means an agreement between a fully licensed Class 1, 2, or 3 educator, the school9 district, and a Montana accredited educator preparation program. Internships are permitted in10 endorsement areas approved by the Board of Public Education.1211

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33 ARM 10.55.602 Definitions34 ARM 10.55.607 Internships35 ARM 10.55.702 Licensure and duties of District36 Administrator District Superintendent37 ARM 10.57.412 Class 1 and 2 Endorsements38 ARM 10.57.413 Class 3 Administrative License42414039

The Board recognizes the need to provide training opportunities for prospective teachers and13 administrators. Internships for those in the process of acquiring teaching endorsements and/or14 administrative credentials shall be considered and approved on an individual basis. The15 Superintendent or designee involved will review the internship proposal with the candidate and16 the university representative, much in the same manner as student teachers are assigned. As part of an internship agreement, the parties must agree to the following:2019 (a) the intern will complete the requirements for the appropriate endorsement within three years;21 (b) the school district will provide local supervision and support of the intern; and22 (c) the accredited educator preparation program will approve the coursework and provide support23 and periodic supervision. A superintendent intern shall be supervised throughout the year by a licensed and endorsed26 superintendent contracted by the district, including participation in, and review of, and written27 concurrence in all performance evaluations of licensed staff completed by the intern. emergency authorization of employment granted by the Superintendent of Public Instruction pursuant to §20 4 111, MCA is not a license; therefore is not eligible for an internship. Reference: § 20-4-111, MCA authorization of employment

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The Board establishes this Uniform Complaint Procedure as a means to address complaints11 arising within the District. This Uniform Complaint Procedure is intended to be used for all12 complaints except those governed by a specific process in state or federal law that supersedes13 this process or collective bargaining agreement. Matters covered by a collective bargaining14 agreement will be reviewed in accordance with the terms of the applicable agreement.

The District will endeavor to respond to and resolve complaints without resorting to this formal23 complaint procedure and, when a complaint is filed, to address the complaint promptly and24 equitably. The right of a person to prompt and equitable resolution of a complaint filed hereunder25 will not be impaired by a person’s pursuit of other remedies. Use of this complaint procedure is26 not a prerequisite to pursue other remedies and use of this complaint procedure does not extend27 any filing deadline related to pursuit of other remedies.

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Deadlines requiring District action in this procedure may be extended for reasons related but not30 limited to the District’s retention of legal counsel and District investigatory procedures.

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Level 1: Informal3433

An individual with a complaint is first encouraged to discuss it with the appropriate employee or35 building administrator with the objective of resolving the matter promptly and informally. An36 exception is that a complaint of sexual harassment should be discussed directly with an37 administrator not involved in the alleged harassment.

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Level 2: Building Administrator4140 When a complaint has not been or cannot be resolved at Level 1, an individual may file a signed42 and dated written complaint stating: (1) the nature of the complaint; (2) a description of the event43 or incident giving rise to the complaint, including any school personnel involved; and (3) the44 remedy or resolution requested. The written complaint must be filed within thirty (30) calendar45 days of the event or incident or from the date an individual could reasonably become aware of46 such event or incident. The applicability of the deadline is subject to review by the47

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The District requests all individuals to use this complaint procedure, when the individual17 believes the Board or its employees or agents have violated the individual’s rights under state or18 federal law or Board policy. Complaints against a building administrator shall be filed with the19 Superintendent. Complaints against the Superintendent or District administrator shall be filed20 with the Board.

When a complaint alleges sexual harassment or a violation of Title IX of the Education15 Amendments of 1972 (the Civil Rights Act), Title II of the Americans with Disabilities Act of16 1990, or Section 504 of the Rehabilitation Act of 1973, the Administrator shall turn the17 complaint over to the applicable District nondiscrimination coordinator. The coordinator shall18 ensure an investigation is completed in accordance with the applicable procedure. In the case of19 a sexual harassment or Title IX complaint the applicable investigation and appeal procedure is20 Policy 3225P or 5012P. In the case of a disability complaint, the coordinator shall complete an21 investigation and file a report and recommendation with the Administrator for decision. Appeal22 of a decision in a disability complaint will be handled in accordance with this policy.

If the complainant has reason to believe the administrator’s decision was made in error, the10 complainant may request, in writing, that the Superintendent review the11 administrator’s decision. (See Level 3.) This request must be submitted to the Superintendent12 within fifteen (15) calendar days of the administrator’s decision.

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If the complainant appeals the administrator’s decision provided for in Level 2, the27 Superintendent will review the complaint and the administrator’s decision. The Superintendent28 will respond in writing to the appeal, within thirty (30) calendar days of the Superintendent’s29 receipt of the written appeal. In responding to the appeal, the Superintendent may: (1) meet with30 the parties involved in the complaint; (2) conduct a separate or supplementary investigation; (3)31 engage an outside investigator or other District employees to assist with the appeal; and/or (4)32 take other steps appropriate or helpful in resolving the complaint.

When a complaint alleges violation of Board policy or procedure, the building administrator will6 investigate and attempt to resolve the complaint. The administrator will respond in writing to the7 complaint, within thirty (30) calendar days of the administrator’s receipt of the complaint.

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4039 Level 4: The Board4241 Upon written appeal of a complaint alleging a violation the individual’s rights under state or43 federal law or Board policy upon which the Board of Trustees has authority to remedy, the Board44 may consider the Superintendent’s decision in Level 2 or 3. Upon receipt of written request for45 appeal, the Chair will either: (1) place the appeal on the agenda of a regular or special Board46

If the complainant has reason to believe the Superintendent’s decision was made in error, the35 complainant may request, in writing, that the Board consider an appeal of the Superintendent’s36 decision. (See Level 4.) This request must be submitted in writing to the Superintendent, within37 fifteen (15) calendar days of the Superintendent’s written response to the complaint, for38 transmission to the Board.

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© MTSBA 2020 17001 page 3 of 332 meeting, (2) appoint an appeals panel of not less than three trustees to hear the appeal and make4 a recommendation to the Board, or (3) respond to the complaint with an explanation of why the5 appeal will not be heard by the Board of Trustees in accordance with this policy. If the Chair6 appoints a panel to consider the appeal, the panel will meet to consider the appeal and then make7 written recommendation to the full Board. The Board will report its decision on the appeal, in8 writing, to all parties, within thirty (30) calendar days of the Board meeting at which the Board9 considered the appeal or the recommendation of the panel. A decision of the Board is final,10 unless it is appealed pursuant to Montana law within the period provided by law.1211 Legal Reference: Title IX of the Education Amendments of 1972 (Civil Rights Act)13

©MTSBA 2020 CHOTEAU PUBLIC SCHOOLS R = required 2000 TABLEINSTRUCTIONSERIESOFCONTENTS R 2000 Goals 2050 Student Instruction R 2100 School Year Calendar and Day R 2105 Grade Organization 2110 Objectives 2111 Response to Intervention R 2120 Curriculum and Assessment 2130 Program Evaluation and Diagnostic Tests R 2132 Student and Family Privacy Rights 2150 Suicide Awareness and Prevention R 2158 Family Engagement R 2160 2160P Title I Parent Involvement R 2161 2161P Special Education R 2162 2162P Section 504 of the Rehabilitation Act of 1973 (“Section 504”) 2163 Preschool Program for Handicapped Children 2164 Traffic Education 2166 Gifted Program 2168 Distance Learning Courses 2170 Digital Academy Classes R 2171 Significant Writing Program 2221 School Closure R 2250 Community and Adult Education R 2309 Library Materials R 2310 2310P Selection of Library Materials R 2311 2311P Instructional Materials R 2312 Copyright R 2314 Learning Materials Review 2320 Field Trips, Excursions, and Outdoor Education R 2330 Controversial Issues and Academic Freedom 2332 Religion and Religious Activities R 2333 Participation in Commencement Exercises 2335 Health Enhancement 2410 2410P High School Graduation Requirements R 2413 Credit Transfer and Assessment for Placement 2420 Grading and Progress Reports 2421 Promotion and Retention R 2450 Recognition of Native American Cultural Heritage 2500 Limited English Proficiency Program R 2510 School Wellness 1

The District’s educational program will seek to provide an opportunity for each child to develop to his or her maximum potential. The objectives for the educational program are: To foster self discovery, self awareness, and self discipline. To develop an awareness of and appreciation for cultural diversity. To stimulate intellectual curiosity and growth. To provide fundamental career concepts and skills. To help the student develop sensitivity to the needs and values of others and respect for18 individual and group differences. To help each student strive for excellence and instill a desire to reach the limit of his or her20 potential. To develop the fundamental skills which will provide a basis for lifelong learning. To be free of any sexual, cultural, ethnic, or religious bias.2423

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©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2000 - R INSTRUCTION Revised on: 3/13/20188765 Goals109

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The administrative staff is responsible for apprising the Board of the educational program’s current and25 future status. The Superintendent should prepare an annual report that includes:2726 A review and evaluation of the present curriculum; A projection of curriculum and resource needs; An evaluation of, and plan to eliminate, any sexual, cultural, ethnic, or religious bias that may be present in the curriculum or instructional materials and methods; A plan for new or revised instructional program implementations; and A review of present and future facility needs. A review and evaluation of the present curriculum; A projection of curriculum and resource needs; An evaluation of, and plan to eliminate, and sexual, cultural, ethnic, or religious bias that may be36 present in the curriculum or instructional materials and methods; A plan for new or revised instructional program implementations; and A review of present and future facility needs.

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The Board of Trustees authorizes offsite instruction of students in a manner that satisfies the aggregate number of44 instructional hours outlined in the School District’s adopted or revised calendar for a school year. Offsite delivery methods45 shall include a complete range of educational services offered by the School District and shall comply with the requirements46 of applicable statutes. Students completing course work through an offsite instructional setting shall be treated in and have47 their hours of instruction calculated in the same manner as students attending an onsite institutional setting.

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As outlined in District Policy 2100, and except for students determined by the School District to be proficient using School11 District assessments, the adopted calendar has a minimum number of 720 aggregate instructional hours for students in12 kindergarten through third grade; 1,080 hours for students in fourth through eleventh grade and 1,050 hours for students in13 twelfth grade.

For the purposes of this policy and the School District’s calculation of ANB and “aggregate hours of instruction” within the21 meaning of that term in Montana law, the term “instruction” shall be construed as being synonymous with and in support of22 the broader goals of “learning” and full development of educational potential as set forth in Article X, section 1 of the23 Montana Constitution. Instruction includes innovative teaching strategies that focus on student engagement for the purposes24 of developing a students’ interests, passions, and strengths. The term instruction shall include any directed, distributive,25 collaborative and/or experiential learning activity provided, supervised, guided, facilitated, work based, or coordinated by the26 teacher of record in a given course that is done purposely to achieve content proficiency and facilitate the learning of,27 acquisition of knowledge, skills and abilities by, and to otherwise fulfill the full educational potential of each child2928 Staff shall calculate the number of hours students have received instruction as defined in this policy through a combined30 calculation of services received onsite at the school or services provided or accessed at offsite or online instructional settings31 including, but not limited to, any combination of physical instructional packets, virtual or electronic based course meetings32 and assignments, self directed or parent assisted learning opportunities, and other educational efforts undertaken by the staff33 and students that can be given for grade or credit. Staff shall report completed hours of instruction as defined in this policy to34 the supervising teacher, building principal, or district administrator for final calculation. In order to comply with the requirements of the calendar, District Policy and Section 20 1 301, MCA, the District shall37 implement the instructional schedules and methods identified in this policy. 39 Page 2 of 3 Instruction

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The School District has adopted the protocols outlined in this policy to ensure the delivery of education services to students7 onsite at the school, offsite at other locations using available resources. The District administration or designated personnel8 are authorized to implement this policy.

The School District may satisfy the aggregate number of hours through any combination of onsite, offsite, and online16 instruction The District administration is directed to ensure that all students are offered access to the complete range of17 educational programs and services for the education program required by the accreditation standards adopted by the Montana18 Board of Public Education.

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©MTSBA 2020 Choteau School District21 INSTRUCTION 205043 Student Instruction65

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Offsite instruction is available to students:5150 1. meeting the residency requirements for that district as provided in 1 1 215;52 2. living in the district and eligible for educational services under the Individuals With Disabilities53 Education Act or under 29 U.S.C. 794; or54 3. attending school in the district under a mandatory attendance agreement as provided in 20 5 321;55 4. attending school in the nearest district offering offsite instruction that agrees to enroll the student56 when the student’s district of residence does not provide offsite instruction in an equivalent57 course in which the student is enrolled. A course is not equivalent if the course does not provide58 the same level of advantage on successful completion, including but not limited to dual credit,59

The Board of Trustees authorizes proficiency based learning and ANB calculation in situations when a student demonstrates9 proficiency in a course area as determined by the Board of Trustees using District assessments consistent with District Policy10 1005FE, or other measures approved by the Board of Trustees.

©MTSBA 2020 advanced placement, and career certification. Attendance under this provision is subject to1 approval of the Trustees.32

The Board of Trustees authorizes the supervising teacher or district administrator to permit students to utilize an offsite or4 online instructional setting at when circumstances require. Proficiency Based Learning

The Board of Trustees waives the minimum number of instructional hours for students who demonstrate proficiency in a13 course area using district assessments that include, but are not14 limited to, the course or class teacher’s determination of proficiency as defined by the Board of Trustees. This determination15 shall be based on a review of the student’s completed coursework, participation in course delivery, and other methods16 applicable to the specific course or class. The Board of Trustees authorizes the use of the proficiency determination process17 for students who have selected this method of delivery, students for whom the School District is unable to document18 satisfaction of the required minimum aggregate number of hours through the offsite or2019 205021 Page 2 of 32322 onsite methods outlined in this policy, or other students whom School District personnel determine satisfy the definition of24 proficient or meeting proficiency. This provision is based in the declaration by the Montana Legislature that any regulation discriminating against a student who27 has participated in proficiency based learning is inconsistent with the Montana Constitution.

302928 Legal Reference: Article X, Section 1, Montana Constitution31 Section 20 1 101, MCA Definitions32 Section 20 1 301, MCA School Fiscal Year33 Section 20 9 311, MCA Calculation of Average Number Belonging34 Section 20 7 118, MCA Offsite Provision of Educational Services35 Section 20 7 1601, MCA Transformational Learning Legislative Intent36 ARM 10.55.906(4)) High School Credit3837 Cross Reference: Policy 1005FE Proficiency Based Learning39 Policy 2100 School Calendar40 Policy 2140 Guidance and Counseling41 Policy 2168 Distance Learning42 Policy 2410 Graduation43 Policy 2420 Grading and Progress Reports4544 Policy History:46 Adopted on: 6/22/202147 Reviewed on:48 Revised on: 11/9/202149 Terminated on:53525150

1211

2625

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2100 - R INSTRUCTION Revised on: 02/09/2006, 03/13/2008,5 3/13/2018, 09/10/19, 6/22/21876 School Calendar109 Subject to §§ 20 1 301 and 20 1 308, MCA, and any applicable collective bargaining agreement11 covering the employment of affected employees, the trustees of a school district shall set the number of12 hours in a school term, the length of the school day, and the number of school days in a school week.

Teachers and students will devote a portion of the day on each commemorative holiday designated in §22 20 1 306, MCA, to study and honor the commemorated person or occasion. The Board may from time23 to time designate a regular school day as a commemorative holiday. Saturday School2726 In emergencies, including during reasonable efforts of the trustees to make up aggregate hours of28 instruction lost during a declaration of emergency by the trustees under Section 20 9 806, MCA, pupil29 instruction may be conducted on a Saturday when it is approved by the trustees. Pupil instruction may be held on a Saturday at the discretion of a school district for the purpose of32 providing additional pupil instruction beyond the minimum aggregate hours of instruction required in33 Section 20 1 301, MCA, provided student attendance is voluntary.

1918

3130

3534

4443

School Fiscal Year3736

At least the minimum number of aggregate hours must be conducted during each school fiscal year. The38 minimum aggregate hours required by grade are:39 (a) A minimum of 360 aggregate hours for a kindergarten program;40 (b) 720 hours for grades 1 through 3;41 (c) 1,080 hours for grades 4 through 12; and42 (d) 1,050 hours may be sufficient for graduating seniors.

2120

5049484746

The minimum aggregate hours, described above, are not required for any pupil demonstrating45 proficiency pursuant to 20 9 311(4)(d), MCA.

2524

13 When proposing to adopt changes to a previously adopted school term, school week, or school day, the14 trustees shall: (a) negotiate the changes with the recognized collective bargaining unit representing the15 employees affected by the changes; (b) solicit input from the employees affected by the changes but not16 represented by a collective bargaining agreement; (c) and from the people who live within the17 boundaries of the school district. Commemorative Holidays

©MTSBA 2020 21001 page 2 of 232 In addition, seven (7) pupil instruction related days may be scheduled for the following purposes:4 1. Pre school staff orientation for the purpose of organization of the school year;5 2. Staff professional development programs (minimum of three (3) days);6 3. Parent/teacher conferences; and7 4. Post school record and report (not to exceed one (1) day, or one half (½) day at the end of each8 semester or quarter).109

The Board of Trustees has established an advisory committee to develop, recommend, and evaluate the11 school district’s yearly professional development plan. Each year the Board of Trustees shall adopt a12 professional development plan for the subsequent school year based on the recommendation of the13 advisory committee. Extended School Year1716 In accordance with Section 20 1 301, MCA, and any applicable collective bargaining agreement18 covering the employment of affected employees, the Board of Trustees may establish a school calendar19 with an earlier start date and a later end date to ensure students receive the minimum number aggregate20 instructional hours. The purpose of an extended school year will be to maximize flexibility in the21 delivery of instruction and learning for each student in the School District. When setting an extended22 school year, the School District will collaborate with students, parents, employees and other community stakeholders. When proposing to adopt changes to a previously adopted school term the Board of24 Trustees will follow the procedures outlined in in this policy. 1 301, 1 302,

272625 Legal References: § 20

MCA School fiscal year28 § 20

1514

MCA School term, day and week29 § 20 1 303, MCA Conduct of School on Saturday or Sunday30 prohibited exceptions31 § 20 1 304, MCA Pupil instruction related day32 § 20 1 306, MCA Commemorative exercises on certain days33 § 20 9 311, MCA Calculation of Annual Number Belonging (ANB)34 ARM 10.55.701 Board of Trustees35 ARM 10.65.101, 103 Pupil Instruction Related Days36 ARM 10.55.714 Professional Development37 ARM 10.55.906 High School Credit403938

Instructional programs will be coordinated between each grade and between levels of schools. A student will be assigned to an instructional group or to a classroom which will best serve the needs of20 that individual while still considering the rights and needs of other students. Factors to be considered in21 classroom assignments are class size, peer relations, student/teacher relations, instructional style of22 individual teachers, and any other variables that will affect the performance of the student. for grouping will be based on learning goals and objectives addressed and the student’s ability to25 achieve those Reference: § 20-6-501, Definition of

1918

2423 Criteria

purposes.29282726 Legal

MCA

various schools323130

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2105 - R INSTRUCTION Revised on: 02/09/2006111098765 Grade Organization1312 The District maintains instructional levels for grades kindergarten (K) through twelve (12). The14 grouping and housing of instructional levels in school facilities will be according to plans developed by15 the Superintendent and approved by the Board.1716

©MTSBA 2020 Choteau Public Schools21 Adopted on: 8/11/20143 Reviewed on:4 2110 INSTRUCTION Revised on: 3/13/2018111098765 Objectives1312 Continuous Progress Education1514 The Board acknowledges its responsibility to develop and implement a curriculum designed to provide16 for sequential intellectual and skill development necessary for students to progress on a continuous basis17 from elementary through secondary school.1918 The Superintendent is directed to develop instructional programs which will enable each student to learn20 at the student’s best rate. The instructional program will strive to provide for:2221 1. Placement of a student at the student’s functional level;2423 2. Learning materials and methods of instruction considered to be most appropriate to the student’s25 learning style; and2726 3. Evaluation to determine if the desired student outcomes have been achieved.2928 Each year, the Superintendent will determine the degree to which such instructional programs are being30 developed and implemented. Accomplishment reports submitted annually will provide the Board with31 the necessary information to make future program improvement decisions.35343332

©MTSBA 2020 Choteau Public Schools21 Adopted on: 8/06/20093 Reviewed on: 3/13/20184 2111 INSTRUCTION Revised on: 3/12/2016765 Response to Intervention98

It is the elementary school district’s policy to ensure that all kindergarten 6th grade students receive high10 quality, scientific, research based general education core instruction and, as appropriate, strategic and11 intensive intervention supports matched to student needs. The District will strive to utilize the core12 principles of Response to Intervention (RTI) process, which combines systematic assessment, decision13 making and a mutli tiered services delivery model to improve educational outcomes for all students. When using the RTI model, the district will use a process that identifies students’ challenges early and16 provides appropriate instruction to support students’ successful learning in the general education17 classroom. In implementing the RTI process, the district shall:1918 1. Use scientific, research based interventions in the general education setting.20 2. Measure the student’s response to intervention through on going data assessment.21 3. Use data to inform instruction. 4. Have the option to use the RtI process to qualify students in grades K 6 for special education23 services under specific learning disability in reading or math based on the response to scientific,24 research based interventions implemented with fidelity.

2625

School administration shall develop procedures to implement student interventions; and use teacher27 observations, and classroom, school, or district assessments to identify students who are at risk of28 academic problems and thereby in need of scientific, research based interventions. The district shall29 inform parents regarding the use of scientific, research-based interventions as required by state and30 federal law.

34333231

1514

3736 Cross Reference: 2000 Goals38 2110 Objectives4039 Legal Reference: § 20

The staff and administration will suggest materials and resources, to include supplies, books, materials, and22 equipment necessary for development and implementation of the curriculum and assessment, which are consistent23 with goals of the education program.

2524

324, MCA Powers and duties41 § 20 4 402, MCA Duties of

2120

The District shall assess the progress of all students toward achieving content standards and content specific28 grade level learning progressions in each program area. The District shall use assessment results, including state29 level achievement information obtained by administration of assessments pursuant to ARM 10.56.101 to examine30 the educational program and measure its effectiveness. The District shall use appropriate multiple measures and31 methods, including state level achievement information obtained by administration of assessments pursuant to the32 requirements of ARM 10.56.101, to assess student progress in achieving content standards and content specific33 grade level learning progressions in all program areas. The examination of program effectiveness using34 assessment results shall be supplemented with information about graduates and other student’s no longer in attendance. 3 district

1514

superintendent or county high school principal42 § 20 7 602, MCA Textbook selection and adoption43 10.55.603, ARM Curriculum and Assessment47464544

2726

The District shall maintain their programs consistent with the state’s schedule for revising standards.

The Board is responsible for curriculum adoption and must approve all significant changes, including the adoption11 of new textbooks and new courses, before such changes are made. The Superintendent is responsible for making12 curriculum recommendations. The District shall ensure their curriculum is aligned to all content standards and the13 appropriate learning progression for each grade level. A written sequential curriculum will be developed for each subject area. The curricula will address learner goals,16 content and program area performance standards, and District education goals and will be constructed to include17 such parts of education as content, skills, and thinking. The District shall review curricula at least every five (5)18 years or consistent with the state’s standards revision schedule, and modify, as needed, to meet educational goals19 of the continuous school improvement plan pursuant to ARM 10.55.601.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2120 - R INSTRUCTION Revised on: 3/13/20188765 Curriculum and Assessment109

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2130 INSTRUCTION Revised on: 3/13/2018111098765 Program Evaluation and Diagnostic Tests1312 The Board strives for efficiency and effectiveness in all facets of its operations. To achieve this goal, the14 Board will set forth:1615 1. A clear statement of expectations and purposes for the District instructional program;1817 2. A provision for staff, resources, and support to achieve stated expectations and purposes; and2019 3. A plan for evaluating instructional programs and services to determine how well expectations21 and purposes are being met.2322 Parents who wish to examine any assessment materials may do so by contacting the Superintendent.24 Parental approval is necessary before administering an individual intelligence test or a diagnostic25 personality test. No tests or measurement devices which include questions about a student’s or the26 student’s family’s personal beliefs and practices in family life, morality, and religion will be27 administered, unless the parent gives written permission for the student to take such test, questionnaire,28 or examination.313029 Legal Reference: 20 U.S.C. § 1232h Protection of pupil rights32 10.55.603, ARM Curriculum and Assessment33 10.56.101, ARM Student Assessment363534

Surveys Requesting Personal Information

1. Political affiliations or beliefs of the student or the student’s parent/guardian; 2. Mental or psychological problems of the student or the student’s family; 3. Behavior or attitudes about sex;34 4. Illegal, antisocial, self incriminating, or demeaning behavior; 5. Critical appraisals of other individuals with whom students have close family relationships; 6. Legally recognized privileged or analogous relationships, such as those with lawyers, physicians, and37 ministers; Religious practices, affiliations, or beliefs of the student or the student’s parent/guardian; Income (other than that required by law to determine eligibility for participation in a program or for40 receiving financial assistance under such program).

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2132 - R INSTRUCTION Revised on: 01/09/200365 Page 1 of 287 Student and Family Privacy Rights109 Surveys General1211

A student’s parent(s)/guardian(s) may, within a reasonable time of the request, inspect any instructional material52 used as part of their child’s educational curriculum.

5453

1. Inspect the survey within a reasonable time of the request; and/or4645

2827

All surveys requesting personal information from students, as well as any other instrument used to collect personal13 information from students, must advance or relate to the District’s educational objectives as identified in Board14 Policy. This applies to all surveys, regardless of whether the student answering the questions can be identified15 and regardless of who created the survey.

Surveys Created by a Third Party1918 Before the District administers or distributes a survey created by a third party to a student, the student’s20 parent(s)/guardian(s) may inspect the survey upon request and within a reasonable time of their request.

2221

This section applies to every survey: (1) that is created by a person or entity other than a District official, staff23 member, or student, (2) regardless of whether the student answering the questions can be identified, and (3)24 regardless of the subject matter of the questions.

38 7.

The student’s parent(s)/guardian(s) may:4443

1716

2. Refuse to allow their child to participate in any survey requesting personal information. The school shall not47 penalize any student whose parent(s)/guardian(s) exercise this option.

4241

4948

2625

Instructional Material5150

39 8.

School officials and staff members shall not request, nor disclose, the identity of any student who completes ANY29 survey containing one (1) or more of the following items:3130

38 3.

The rights provided to parents/guardians in this policy transfer to the student, when the student turns eighteen (18)46 years of age or is an emancipated minor.

1. College or other post secondary education recruitment or military recruitment; 2. Book clubs, magazines, and programs providing access to low cost literary products; 3. Curriculum and instructional materials used by elementary schools and secondary schools; Tests and assessments to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement25 information about students (or to generate other statistically useful data for the purpose of securing such26 tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests27 and assessments; The sale by students of products or services to raise funds for school related or education related29 activities; Student recognition programs.

30 6.

3433

Notification of Rights and Procedures

The term “instructional material,” for purposes of this policy, means instructional content that is provided to a4 student, regardless of its format, printed or representational materials, audio visual materials, and materials in5 electronic or digital formats (such as materials accessible through the Internet). The term does not include6 academic tests or academic assessments.

Collection of Personal Information From Students for Marketing Prohibited

109

1413

The District will not collect, disclose, or use student personal information for the purpose of marketing or selling15 that information or otherwise providing that information to others for that purpose.

1716

The Superintendent or designee shall notify students’ parents/guardians of:3635

5352 Legal

The term “personal information,” for purposes of this section only, means individually identifiable information11 including: (1) a student’s or parent’s first and last name, (2) a home or other physical address (including street12 name and the name of the city or town), (3) telephone number, or (4) a Social Security identification number.

©MTSBA 2020 21321 Page 2 of 232

40 4.

4241

24 4.

494847

37 2.

4544

28 5.

3231

The District, however, is not prohibited from collecting, disclosing, or using personal information collected from18 students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or19 to, students or educational institutions such as the following:2120

This notification shall be given parents/guardians at least annually at the beginning of the school year and within a43 reasonable period after any substantive change in this policy.

1. This policy as well as its availability from the administration office upon request; How to opt their child out of participation in activities as provided in this policy; The approximate dates during the school year when a survey requesting personal information, as39 described above, is scheduled or expected to be scheduled; How to request access to any survey or other material described in this policy.

565554

Cross Reference: 2311 Instructional Materials 3200 Student Rights and Responsibilities 3410 Student Health/Physical Screenings/Examinations Reference: 20 U.S.C. 1232h Protection of Pupil Rights

4140

4746

No cause of action may be brought for any loss or damage caused by any act or admission resulting from42 the implementation of the provisions of this policy or resulting from any training, or lack of training,43 related to this policy. Nothing in this policy shall be construed to impose a specific duty of care. This policy will be reviewed by the Board of Trustees on a regular basis. Legal Reference: § 20 7 1310, MCA Youth suicide awareness and prevention training ARM 10.55.720 Suicide Prevention and Response 2151F

1817

4544

Youth suicide and prevention training may include:2019 A. In person attendance at a live training;21 B. Videoconference;22 C. An individual program of study of designated materials;23 D. Self review modules available online; and24 E. Any other method chosen by the local school board that is consistent with professional25 development standards. Prevention and Response

The Board authorizes the Administration and appropriate District staff to develop procedures to address29 matters related to suicide prevention and response that:3130 A. Promote collaboration with families and with community providers in all aspects of suicide32 prevention and response;33 B. Include high quality intervention services for students;34 C. Promote interagency cooperation that enables school personnel to identify and access appropriate35 community resources for use in times of crisis;36 D. Include reintegration of youth into a school following a crisis, hospitalization, or residential37 treatment;38 E. Provide for leadership, planning, and support for students and school personnel to ensure39 appropriate responses to attempted or completed suicides.

5049

The District will provide professional development on youth suicide awareness and prevention to each11 employee of the district who work directly with any students enrolled in the school district. The training12 materials will be approved by the Office of Public Instruction (OPI).

2726

1413

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2150 - R INSTRUCTION Revised on: 01/14/20765 Suicide Awareness and Prevention98

Professional Development

The District will provide, at a minimum, two (2) hours of youth suicide awareness and prevention15 training every five (5) years. All new employees who work directly with any student enrolled in the16 school district will be provided two (2) hours of training the first year of employment.

participation and

Extracurricular activities may include physical contact and physical exertion. There is an inherent risk of injury in5 the activity. By signing this agreement, I acknowledge that the School District staff try to prevent accidents. I6 agree to accept responsibility for my student’s participation in the school activities. The activity is strictly7 voluntary.

1716 I authorize qualified emergency medical professionals to examine and in the event of injury or serious illness,18 administer emergency care to my student. I understand every effort will be made to contact the family or contact19 person noted below to explain the nature of the problem prior to any involved treatment. In the event it becomes20 necessary for the district staff in charge to obtain emergency care for my student, I understand that neither the21 district employee in charge of the activity nor the school district assumes financial liability for expenses incurred22 because of an accident, injury, illness and/or unforeseen circumstances. The School District DOES NOT provide medical insurance benefits for students who choose to participate in25 activities programs. Parents or guardians may request information from the school district regarding medical26 insurance for students. If parents or guardians have their own insurance coverage during the student’s27 participation, that coverage information is provided below. Or parents may notify the School District that they do28 not have medical insurance. the student’s student’s understand the School38 District does students. I understand I will be responsible with the student’s

98 I, the undersigned, hereby acknowledge and understand that, regardless of all feasible safety measures that may be10 taken by the School District, participation in this event entails certain inherent risks. I certify that my student is11 physically fit and medically able to participate or have noted an applicable physical or medical diagnosis at the12 bottom of this form. I further certify that my student will honor all instructions of district staff and failure to13 honor instructions may result on dismissal from the activity. I have been informed of these risks, understand them,14 and feel that the benefits of participation outweigh the risks involved. My signature below gives my child15 permission to participate in a School Activity.

not provide medical insurance to cover the

participation.4140 Signature Required Regardless of Insurance Coverage:4342 Student Athlete44 (Please Print)4645 Parent/Guardian _________________________________________________________47 (Signature)48 Date: __________________________________________________________________515049

participation:3231 INSURANCE (Company Name) ____________________________________________3433 Policy # ________________________________________________________________373635 ____ I do not have personal medical insurance to cover the

2423

©MTSBA 2020 1 CHOTEAU SCHOOL ATHLETICS INFORMED CONSENT AND2 INSURANCE VERIFICATION FORM43

3029 ____ I have personal medical insurance to cover

for any39 medical costs associated

that

2. Promote families and school staff to engage in regular, two way meaningful communication29 about student learning;

5. Encourage families and school staff to be partners in decisions that affect children and families39 and together inform, influence, and create policies, practices, and programs; and

3. Promote families and school staff to continuously collaborate to support student learning and32 healthy development both at home and at school and have regular opportunities to strengthen33 their knowledge and skills to do so effectively;

The Board of Trustees recognizes the importance of eliminating barriers that impede parent/family21 involvement, thereby facilitating an environment that encourages collaboration with parents, families22 and other members of the community. Therefore, the district will develop and implement a plan to23 facilitate parent/family involvement that shall include the following six (6) goals:

3130

1. Promote families to actively participate in the life of the school and feel welcomed, valued, and26 connected to each other, to school staff, and to what students are learning and doing in class;2827

3837

The Choteau Board of Trustees believes that engaging parents/families in the education process is11 essential to improved academic success for students. The Board recognizes that a student's education is12 a responsibility shared by the district, parents, families and other members of the community during the13 entire time a student attends school. The Board believes that the district must create an environment that14 is conducive to learning and that strong, comprehensive parent/family involvement is an important15 component. Parent/Family involvement in education requires a cooperative effort with roles for the16 Office of Public Instruction (OPI), the district, parents/families and the community. Involvement Goals and Plan

2524

2019

The district's plan for meeting these goals is to:4746

4. Empower parents to be advocates for their own and other children, to ensure that students are36 treated equitably and have access to learning opportunities that will support their success;

4140

1. Provide activities that will educate parents regarding the intellectual and developmental needs of48 their children at all age levels. This will include promoting cooperation between the district and49 other agencies or school/community groups (such as parent teacher groups, Head Start, etc.) to50

4544

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2158 - R INSTRUCTION Revised on:65 Page 1 of 287 Family Engagement Policy109

3534

6. Encourage families and school staff to collaborate with members of the community to connect42 students, families, and staff to expand learning opportunities, community services, and civic43 participation.

1817 Parent/Family

©MTSBA 2020 21581 Page 2 of 232 furnish learning opportunities and disseminate information regarding parenting skills and4 child/adolescent development.65 2. Implement strategies to involve parents/families in the educational process, including:987  Keeping parents/families informed of opportunities for involvement and encouraging10 participation in various programs.1211  Providing access to educational resources for parents/families to use together with their13 children.1514  Keeping parents/families informed of the objectives of district educational programs as16 well as of their child's participation and progress within these programs.1817 3. Enable families to participate in the education of their children through a variety of roles. For19 example, parents/family members should be given opportunities to provide input into district20 policies and volunteer time within the classrooms and school programs.2221 4. Provide professional development opportunities for teachers and staff to enhance their23 understanding of effective parent/family involvement strategies.2524 5. Perform regular evaluations of parent/family involvement at each school and at the district level.2726 6. Provide access, upon request, to any instructional material used as part of the educational28 curriculum.3029 7. If practical, provide information in a language understandable to parents.333231

The parents and family members of children (including parents and families of migrant children if49 applicable) identified to participate in Title I programs shall receive from the school principal and Title I50

In addition to the required annual meeting, at least three (3) additional meetings shall be held at various30 times of the day and/or evening for parents and family members of children (including parents and31 families of migrant children if applicable) participating in the Title I program. These meetings shall be32 used to provide parents with:3433

Title I funding, if sufficient, may be used to facilitate parent attendance at meetings, through payment of46 transportation and childcare costs.

1716

4. The opportunity to bring parent comments, if they are dissatisfied with the school’s Title I43 program, to the District level.

2. A description and explanation of the curriculum in use, the forms of academic assessment used to37 measure student progress, and the proficiency levels students are expected to meet;3938

3. Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to40 the education of their children; and4241

2322

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2160 - R INSTRUCTION Revised on: 09/11/2003, 3/13/2018, 09/10/1965 Page 1 of 287 Title I Parent and Family Engagement109

Pursuant to federal law the District will develop jointly with, agree upon with, and distribute to parents18 of children participating in the Title I program a written parent and family engagement policy. This may19 include meaningful consultation with employers, business leaders, and20 philanthropic organizations, or individuals with expertise in effectively engaging parents and family21 members in education.

1. Information about programs provided under Title I;3635

The District endorses the parent and family engagement goals of Title I and encourages the regular11 participation of parents and family members (including parents and families of migrant students if12 applicable) of Title I eligible children in all aspects of the program to establish the agency’s expectations13 and objectives for meaningful parent and family involvement. The education of children is viewed as a14 cooperative effort among the parents, family members, school, and community. In this policy the word15 “parent” also includes guardians and other family members involved in supervising the child’s schools.

At the required annual meeting of Title I parents and family members (including parents and families of24 migrant students if applicable), parents and family members will have opportunities to participate in the25 design, development, operation, and evaluation of the program for the next school year. Proposed26 activities to fulfill the requirements necessary to address the requirements of family engagement goals27 shall be presented.

2928

4544

4847

1. Describe the school’s responsibility to provide high quality curriculum and instruction in a16 supportive and effective learning environment enabling children in the Title I program to meet17 the state’s academic achievement standards;1918

staff an explanation of the reasons supporting each child’s selection for the program, a set of objectives5 to be addressed, and a description of the services to be provided. Opportunities will be provided for the6 parents and family members to meet with the classroom and Title I teachers to discuss their child’s7 progress. Parents will also receive guidance as to how they can assist at home in the education of their8 children.

The activities authorized under this policy may include establishing a parent advisory board comprised28 of a sufficient number and representative group of parents or family members served by the district to29 adequately represent the needs of the population served by the district for the purposes of developing,30 revising, and reviewing the parent and family engagement policy. Districts with more than one (1) school participating in a Title I program may wish to consider33 the establishment of a district wide parent advisory council. Reference: Title I of the Elementary and Secondary Education Act36 20 U.S.C. §§ 6301 651437 § 1116 Every Student Succeeds Act41403938

3534 Legal

109

Each school in the District receiving Title I funds shall develop jointly with parents and family members11 of children served in the program a “School Parent Compact” outlining the manner in which parents,12 school staff, and students share the responsibility for improved student academic achievement in13 meeting state standards. The “School Parent Compact” shall:1514

3. Address the importance of parent-teacher communication on an ongoing basis with, at a25 minimum, parent teacher conferences, frequent reports to parents, and reasonable access to staff.

©MTSBA 2020 1 21602 page 2 of 243

2726

2. Indicate the ways in which each parent will be responsible for supporting their child’s learning,20 such as monitoring attendance, homework completion, and television watching; volunteering in21 the classroom; and participating, as appropriate, in decisions related to their child’s education and22 positive use of extracurricular time; and2423

3231 NOTE:

515049484746

20 •

2625 Roles

1817 •

21 •

32 •

42 •

Parent involvement activities developed at each school will include opportunities for: Volunteering; Parent education; Home support for the child’s education; Parent participation in school decision making.

It is the responsibility of the parent to: Actively communicate with school staff; Be aware of rules and regulations of school; Take an active role in the child’s education by reinforcing at home the skills and knowledge the34 student has learned in school; Utilize opportunities for participation in school activities. 3938 It is the responsibility of staff to: Develop and implement a school plan for parent involvement; Promote and encourage parent involvement activities; Effectively and actively communicate with all parents about skills, knowledge, and attributes students43 are learning in school and suggestions for reinforcement; Send information to parents of Title I children (including parents of migrant children if applicable) in a format and, to the extent practicable, in a language the parents can understand.

41 •

parents/community

19 •

3736 Staff

2322

40 •

44 •

33 •

35 •

©MTSBA 2020 Choteau Public Schools21 Adopted on: 09/11/20033 Reviewed on: 3/13/20184 2160P - R INSTRUCTION Revised on:65 Page 1 of 287 Title I Parent Involvement109 In order to achieve the level of Title I parent involvement desired by District policy on this topic, these11 procedures guide the development of each school’s annual plan designed to foster a cooperative effort among12 parents, school, and community.1413 Guidelines1615

2827 Parents3029

The school system will provide opportunities for professional development and resources for staff and24 regarding effective parent involvement practices. and Responsibilities

31 •

©MTSBA 2020 321 2160P4 page 2 of 265 Community87 Community members who volunteer in the schools have the responsibility to:9 • Be aware of rules and regulations of the school;10 • Utilize opportunities for participation in school activities.1211 Administration1413 It is the responsibility of the administration to:15 • Facilitate and implement the Title I Parent Involvement Policy and Plan;16 • Provide training and space for parent involvement activities;17 • Provide resources to support successful parent involvement practices;18 • Provide in service education to staff regarding the value and use of contributions of parents and how19 to communicate and work with parents as equal partners;20 • Send information to parents of Title I children (including parents of migrant children if applicable) in21 a format and, to the extent practicable, in a language the parents can understand.242322

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2161 - R INSTRUCTION Revised on: 06/26/2001765 Special Education98 The District will provide a free appropriate public education and necessary related services to all10 children with disabilities residing within the District, as required under the Individuals with Disabilities11 Education Act (IDEA), provisions of Montana law, and the Americans with Disabilities Act.1312 For students eligible for services under IDEA, the District will follow procedures for identification,14 evaluation, placement, and delivery of service to children with disabilities, as provided in the current15 Montana State Plan under Part B of IDEA.1716 The District may maintain membership in one or more cooperative associations which may assist in18 fulfilling the District’s obligations to its disabled students.22212019 Legal Reference: Americans with Disabilities Act, 42 U.S.C. § 12101, et seq.23 Individuals with Disabilities Education Act, 20 U.S.C. § 1400, et seq.24 § 20 7 Part Four, MCA Special Education for Exceptional Children2625

©MTSBA 2020 Choteau Public Schools21 Adopted on: 1/19/20163 Reviewed on: 3/13/20184 2161P - R INSTRUCTION Revised on: 01/14/2065 Procedures and Criteria for Independent Educational Evaluations87 PROCEDURE9

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If a parent disagrees with an evaluation conducted by the District and seeks an independent32 educational evaluation, the District may initiate a due process hearing to show that its evaluation is33 appropriate. In the alternative, the District will provide the parent an opportunity to obtain an34 independent education evaluation in accordance with these procedures by arranging for the35 independent evaluation. The parent must first inform the District in writing or communicate with36 the district at an IEP meeting that the parent:37 I. Disagrees with the district's evaluation, and38 2. Is requesting an independent educational evaluation at public expense.

"Independent educational evaluations" means an evaluation conducted by a qualified examiner who23 is not employed by the responsible local education agency.2524 "Public expense" means the local education agency either pays for the full cost of the evaluation or26 evaluation components or ensures that the evaluation or evaluation components are otherwise27 provided at no cost to theparent.

An independent educational evaluation, if not obtained in accordance with these procedures17 and criteria, may not be considered by your child's IEP team. Please ensure that any18 independent educational evaluation conforms to these requirements.

4645 If parents request an independent educational evaluation at public expense, the District will, without47 unnecessary delay, provide the parent options for an independent educational evaluation at public48 expense as follows:49

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Parameters for Seeking Independent Educational Evaluations

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The District may ask for the parent's reason(s) for disagreeing with the District's evaluation, but the41 parent is not required to provide those reasons. Parents may only request one publicly funded42 independent evaluation for each evaluation completed by the District.

Response to a Request for an Independent Educational Evaluation

Please read this document before obtaining or paying for an independent educational12 evaluation. This document may limit your right to reimbursement.13 The District will not automatically reimburse parents who unilaterally obtain independent14 educational evaluations. Please review this document for further information about a parent's15 right to obtain independent educational evaluations at public expense.

Definitions2221

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Notice to Parents

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Timeline Regarding lndependent Educational Evaluations

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©MTSBA 2020 Policy 2161 P1 Page 2 of 532

The District will make arrangements for a new evaluation, or contract with a qualified29 independent examiner who is able to provide a written report for an IEP meeting within 6030 days of receipt of parent consent for assessment. If the evaluator cannot meet the required31 timeline, the District will inform the parent and ask for agreement to an extension of time or32 selection of another option.

1. A staff member from another school district in the Golden Triangle area; or4 2. A private sector provider65

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Once the parent chooses an option, the District will arrange for the alternative evaluator,11 contract with an independent examiner, or otherwise ensure that an Independent Educational12 Evaluation is provided at publicexpense.

If the District initiates a hearing and the final decision is that the District evaluation is15 appropriate, the parent still has the right to an Independent Educational Evaluation, but not at16 public expense.

Consideration of the Independent Educational Evaluation4342 Independent Educational Evaluations are designed to determine the educational needs of44 disabled students. The District is responsible for determining placement and services.45 Therefore, the District will consider recommendations obtained in independent educational46 evaluation reports completed in accordance with these procedures and criteria. However,47 independent educational evaluations will not control District determinations and may not be48

2019 In the interest of consistency between public and private evaluations, the District encourages21 parents to choose an option for additional assessment offered by the district within 15 days of22 receiving the options.2423 After the parent of the student with a disability chooses an option for an additional evaluation25 and signs an assessment plan, the District will arrange for or initiate a contract with an26 appropriate evaluator.2827

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The District will provide a list of qualified individuals to perform the Independent Educational7 Evaluation, but parents shall not be required to obtain an Independent Educational Evaluation8 from one of the individuals recommended by the District.

CRITERIA4140

Information Provided to Parents3635 Upon parent request for an independent educational evaluation, the District will provide the37 parents with a copy of its policy/procedures and criteria for independent educational evaluations

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These requirements shall apply both to independent evaluators with whom the District contracts30 for services or for reimbursement for an Independent Educational Evaluation obtained at31 parent expense.

©MTSBA 2020 Policy2161P1 Page 3 of 532

Minimum Qualifications for Evaluators4645

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Local Limitations for Evaluators87 Evaluators must be located within the Golden Triangle area. Evaluators outside of this area9 will be approved only on an exceptional basis if the parents can demonstrate that there is a10 unique need for a specialized evaluation for their child and that there are no qualified11 evaluators within Teton County who can appropriately assess their child's educational needs. Requirements1514

Independent evaluators shall be required to:16 Obtain parent consent to allow communication between the evaluator and District staff; Obtain17 written parent consent for the evaluation;18 If appropriate, communicate with the child's teacher(s) and related service providers to gain a19 perspective on how the child is performing in school and/or observe the student the in the20 educational setting;21 Send the evaluation report, including all legally required components, to parents and the22 District at least five (5) days prior to any meetings convened where the evaluation will be23 considered;24 Participate in any IEP team meetings in person or via telephone conference to discuss the25 results of the independent educational evaluation; and26 Release all test protocols, notes, etc. to a District representative at the time the evaluation27 report is provided.

Assessments3534 All Independent Educational Evaluators must utilize testing and assessment materials and36 procedures which are selected and administered so as to not be racially, culturally, or sexually37 discriminatory. Tests and other assessment materials must be provided and administered in the38 student's primary language or other mode of communications, unless a written explanation is39 provided as to why this provision and administration are not clearly feasible. All assessment40 instruments utilized must have been validated for the specific purpose for which they are used,41 and be administered by trained personnel in conformance with the instructions provided by the42 publishers.

If the parent requests an Independent Educational Evaluation at public expense, the District will47 provide the parent with information about where an Independent Educational Evaluation can be48

considered if not completed by a qualified professional as described in herein for educational4 evaluations.

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©MTSBA 2020 Policy2161P1 Page 4 of 532 obtained and these criteria. All Independent Educational Evaluations must be provided by a4 qualified specialist. Evaluators with credentials other than those listed below will not be5 approved unless the parent can demonstrate the appropriateness of using an evaluator meeting6 other qualifications.87 Type of Assessment109 Academic Achievement131211 Adaptive Behavior161514 Assistive Technology191817 Auditory Acuity/20 Auditory Perception (CAP)2221 Behavioral29282726252423 Cognitive3130 Motor343332 Occupational Therapy3635 Physical Therapy3837 Speech and Language4039 Social/Emotional47464544434241 Visual Acuity/Developmental48 Vision5049 Qualifications5251 Certified Special Education Teacher*53 Licensed Educational or School Psychologist**5554 Licensed Educational or School Psychologist**56 Certified Special Education Teacher5857 Certified or Licensed Speech/Language Pathologist59 Certified Special Education Teacher*6160 Licensed or Certificated Audiologist646362 Licensed Educational or School Psychologist**65 Licensed School Counselor66 Licensed Psychologist67 Licensed Psychiatrist68 Licensed Clinical Social Worker (LCSW)69 Certified Behavior Analyst7170 Licensed Educational or School Psychologist **7372 Licensed Physical Therapist74 Registered Occupational Therapist7675 Registered Occupational Therapist7877 Registered Physical Therapist8079 Certified or Licensed Speech/Language Pathologist8281 Licensed Educational or School Psychologist**83 Licensed School Counselor84 Licensed Psychologist85 Licensed Psychiatrist86 Licensed Clinical Social Worker (LCSW) Certified87 Behavior Analyst8988 Licensed Ophthalmologist90 Optometrist91

Dyslexia35

©MTSBA 2020 1 Policy2161P2 Page 5 of 56543 Visual Motor Integration/ School Psychologist (Credentialed) or7 Visual Perception Licensed Educational or School Psychologist**8 Licensed Ophthalmologist9 Optometrist10 * Master's Degree1211 ** Credentialed1413 Note: Evaluators must be free from any conflict of interest.1615 Independent Educational Evaluators must agree to release their assessment information and17 results to the District prior to receipt of payment for services. The results of the Independent18 Educational Evaluation will be considered in the diagnosis, program decisions and19 placement of the student with disabilities as required by the Individuals with Disabilities20 Education Act.21 Cost Limitations2322

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The School District shall establish procedures to ensure that all resident children with disabilities,36 including specific learning disabilities resulting from dyslexia, are identified and evaluated for special37 education and related services as early as possible. The screening instrument must be administered to:38 (A) a child in the first year that the child is admitted to a school of the district up to grade 2; and39 (B) a child who has not been previously screened by the district and who fails to meet grade-level40 reading benchmarks in any grade;4241 The screening instrument shall be administered by an individual with an understanding of, and43 training to identify, signs of dyslexia designed to assess developmentally appropriate phonological44 and phonemic awareness skills. If a screening suggests that a child may have dyslexia or a medical professional diagnosis a child with47 dyslexia, the child's school district shall take steps to identify the specific needs of the child and48 implement best practice interventions to address those needs. This process may lead to consideration49 of the child's qualification as a child with a disability under this policy.

Reimbursement for Independent Educational Evaluations will be limited to the amount it24 would have cost the district to provide the same type of evaluation. Costs in excess of this25 amount will not be approved unless the parent can demonstrate that such costs reflect a26 reasonable and customary rate for such evaluative services, or if the parents can demonstrate27 that there are other factors that make the extraordinary costs necessary.2928 Costs beyond the Independent Educational Evaluation (i.e. transpo11ation, lodging, food, etc.)30 are not covered in the cost of the independent evaluation and will not be approved, unless31 the parent can document that such travel costs reflect factors that make the extraordinary32 costs necessary.

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©MTSBA 2020 1

©MTSBA 2020 Choteau Public Schools21 Adopted on: 6/26/20013 Reviewed on: 3/13/20184 2162 R INSTRUCTION Revised on:765 Section 504 of the Rehabilitation Act of 1973 (“Section 504”)98 It is the intent of the District to ensure that students who are disabled within the definition of10 Section 504 of the Rehabilitation Act of 1973 are identified, evaluated, and provided with11 appropriate educational services. For those students who need or are believed to need special12 instruction and/or related services under Section 504 of the Rehabilitation Act of 1973, the13 District shall establish and implement a system of procedural safeguards. The safeguards shall14 cover students’ identification, evaluation, and educational placement. This system shall include:15 notice, an opportunity for the student’s parent or legal guardian to examine relevant records, an16 impartial hearing with opportunity for participation by the student’s parent or legal guardian, and17 a review procedure.21201918 Legal Reference: Rehabilitation Act of 1973, Section 504, 29 U.S.C. § 79422 ADA Amendments Act of 200823 34 C.F.R. §104.1 et seq. Purpose24 34 C.F.R. §104.35 Evaluation and Placement25 34 C.F.R. §104.36 Procedural safeguards2726

A. The District shall provide written notice to the parent or legal guardian of a18 Section 504 student, prior to initiating an evaluation of the child and/or19 determining the appropriate educational placement of the child, including special20 instruction and/or related services;

(1) Impartial Due Process Hearing. If the parent or legal guardian of a student who qualifies10 under Section 504 for special instruction or related services disagrees with a decision of11 the District with respect to: (1) the identification of the child as qualifying for Section12 504; (2) the District’s evaluation of the child; and/or (3) the educational placement of the13 child, the parents of the student are entitled to certain procedural safeguards. The student14 shall remain in his/her current placement until the matter has been resolved through the15 process set forth herein.

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F. Once the District has selected an impartial hearing officer, the District shall43 provide the parent or legal guardian and all other interested parties with notice of44 the person selected;

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D. Upon receipt of a written request for an impartial due process hearing, a copy of32 the written request shall be forwarded to all interested parties within three (3)33 business days;

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B. Upon request, the parent or legal guardian of the student shall be allowed to23 examine all relevant records relating to the child’s education and the District’s24 identification, evaluation, and/or placement decision;

Section 504 of the Rehabilitation Act of 1973 (“Section 504”)98

©MTSBA 2020 Choteau Public Schools21 Adopted on: 6/26/20013 Reviewed on: 3/13/20184 2162P R INSTRUCTION Revised on:65 page 1 of 27

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E. Within ten (10) days of receipt of a written request for an impartial due process hearing, the District shall select and appoint an impartial hearing officer who has37 no professional or personal interest in the matter. In that regard, the District may38 select a hearing officer from the list of special education hearing examiners available at the Office of Public Instruction, the county superintendent, or any40 other person who would conduct the hearing in an impartial and fair manner;

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C. The parent or legal guardian of the student may make a request in writing for an27 impartial due process hearing. The written request for an impartial due process28 hearing shall identify with specificity the areas in which the parent or legal29 guardian is in disagreement with the District;

M. Appeals may be taken as provided by law. The parent or legal guardian may35 contact the Office of Civil Rights, 912 2nd Avenue, Seattle, WA 98714 1099;36 (206) 220 7900.

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H. The hearing officer shall, in writing, notify all parties of the date, time, and9 location of the due process hearing;

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J. At the hearing, the District and the parent or legal guardian may be represented by16 counsel;

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(2) Uniform Complaint Procedure. If a parent or legal guardian of the student alleges that39 the District and/or any employee of the District has engaged in discrimination or40 harassment of the student, the parent or legal guardian will be required to proceed41 through the District’s Uniform Complaint Procedure.

I. Anytime prior to the hearing, the parties may mutually agree to submit the matter12 to mediation. A mediator may be selected from the Office of Public Instruction’s13 list of trained mediators;

K. The hearing shall be conducted in an informal but orderly manner. Either party19 may request that the hearing be recorded. Should either party request that the20 hearing be recorded, it shall be recorded using either appropriate equipment or a21 court reporter. The District shall be allowed to present its case first. Thereafter22 the parent or legal guardian shall be allowed to present its case. Witnesses may23 be called to testify, and documentary evidence may be admitted; however,24 witnesses will not be subject to cross examination, and the Montana Rules of25 Evidence will not apply. The hearing officer shall make all decisions relating to26 the relevancy of all evidence intended to be presented by the parties. Once all27 evidence has been received, the hearing officer shall close the hearing. The28 hearing officer may request that both parties submit proposed findings of fact,29 conclusions, and decision;

©MTSBA 2020 2162P1 page 2 of 232

L. Within twenty (20) days of the hearing, the hearing examiner should issue a32 written report of his/her decision to the parties;

Legal Reference: 34 C.F.R. 104.36 Procedural safeguards4544

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G. Within five (5) days of the District’s selection of a hearing officer, a prehearing4 conference shall be scheduled to set a date and time for a hearing, identify the5 issues to be heard, and stipulate to undisputed facts to narrow the contested6 factual issues;87

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4. Students in the Choteau Pre School Program may be labeled “handicapped” per State guidelines.

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7. Prior to placement in the program, each parent will sign a form to give permission for evaluation32 and diagnostic placement in the Pre School Program. The diagnostic period usually lasts up to33 six weeks. After this diagnostic period, each parent or guardian will be invited to participate in a34 Child Study Team meeting. This meeting reviews information, observations, and test data to35 determine if the student qualified as a “Handicapped Child”. If the student does not qualify, the36 case is closed and Pre School placement is discontinued. If the child qualifies, the Team37 determines services needed and makes recommendations regarding placement for program38 continuation. The Team then signs an evaluation summary and placement recommendation39 form. The Team may also prepare the Individualized Educational Program (IEP). Permanent40 placement is not made until an I.E.P. is written and signed.

3. Resident students of Choteau School District #1 will be provided appropriate service.19 Nonresident students may be provided the appropriate service upon payment of tuition.

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2. Eligibility for the Pre School Program will be determined by the Child Study Team (CST). All10 agency, individual, and transfer referrals must be processed through the Child Study Team. Eligibility criteria include the following:

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(a) If the student is delayed for (2) standard deviations from the mean as determined through14 various assessments in one major area of development.15 (b) If the student is delayed by 1.5 standard deviations from the mean as determined through16 various assessments in two or more major areas of development.

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8. An I.E.P. will be designed for each student, to meet the child’s educational needs in all areas.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2163 INSTRUCTION Revised on: 06/26/2001765 Preschool Program for Handicapped Children98

3. Students will be enrolled in the Pre School Program at a time determined by the CST.

5. In order to be enrolled in the Pre School Program, a must turn three years old on or before26 September 10.

6. After completing the Pre School Program, if further special education help is required, a specific29 handicapping condition must b identified.

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43 Full day placement is available for students in Pre-School, when recommended by the Child44 Study Team. Dual placement for ½ day Pre School and ½ day Kindergarten is available in an45 attempt to make the least restrictive regular classroom placement a success. This placement is46 made only at the recommendation of the Child Study Team.

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©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2164 INSTRUCTION Revised on: 06/26/2001, 3/13/2018111098765 Traffic Education1312

Choteau School District will provide a drivers’ training instruction program for students who live14 within the geographic boundaries of the public school district, whether or not they are enrolled in15 the public school district and provided that students enrolled in the course will have reached their16 fifteenth (15th) birthday within six (6) months of course completion and have not yet reached17 nineteen (19) years of age on or before September 10 of the school year in which the student18 participates in traffic education. Students are scheduled by age, with the oldest student having19 first priority. Students shall be responsible for tuition and materials. All eligible students will be treated fairly and without bias in the notification, enrollment, and22 class administration procedures associated with the traffic education program The purpose of the program is to introduce students to a course of study which should lead to the25 eventual development of skills appropriate for a licensed driver. The traffic education program is26 designed to meet the criteria established by the Superintendent of Public Instruction. These criteria include requirements for instructional time, for instructor certification, recommendations for course of study, and reimbursement procedures. teacher will consider “Traffic Education A Resource Curriculum” as primary curriculum reference guideline preparing classroom instruction. superintendent District

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for

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of public instruction34 § 20 7 503, MCA

for Montanan Schools,

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3332 Legal Reference: § 20 7 502, MCA Duties of

establishment of traffic education program35 § 20 7 507, MCA District traffic education fund36 10.13.307, ARM Program Requirements37 10.13.312, ARM Student Enrollment403938

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2166 INSTRUCTION Revised on: 3/13/2018111098765 Gifted Program1312 To the extent possible with available resources, all gifted and talented students will have the14 opportunity to participate in appropriate educational programs. “Gifted and talented students”15 are students of outstanding abilities, who are capable of high performance and who require16 differentiated educational programs beyond those normally offered in public schools, in order to17 fully achieve their potential contribution to self and society1918 The District shall:2120 1. Provide educational services to gifted and talented students that are commensurate to their22 needs, and foster a positive self image.2423 2. Comply with all federal and state laws and regulations regarding addressing gifted education.272625 3. Provide structured support and assistance to teachers in identifying and meeting the diverse28 student needs of gifted and talented students, and shall provide a framework for considering a29 full range of alternatives for addressing student needs.323130 The Superintendent will establish procedures consistent with state guidelines for nominating,33 assessing, and selecting children of demonstrated achievement, or potential ability in terms of34 general intellectual ability and academic aptitude.38373635 Legal References: §§ 20 7 901 904, MCA Gifted and Talented Children39 10.55.804, ARM Gifted and Talented4443424140

©MTSBA 2020 Choteau Public Schools21 Adopted on: 02/09/20063 Reviewed on: 3/13/20184 2168 R INSTRUCTION Revised on: 12/08/2015, 09/10/19, 11/9/2165 Page 1 of 287 Distance, Online, and Technology Delivered Learning109

5. The District will comply with all other standards as described in ARM 10.55.907(4)(5)(a35 e).3736 The District will permit a student to enroll in an approved distance learning course, in order that38 such student may include a greater variety of learning experiences within the student’s39 educational program.4140 Courses will be approved, provided the following requirements are met:4342

2. The District shall provide a report to the Superintendent of Public Instruction,23 documenting how it is meeting the needs of students under the accreditation standards,24 who are taking a majority of courses during each grading period via distance, online, and/25 or technology delivered programs;2726

4. The District will ensure that the distance, online, and technology delivered learning31 facilitators receive in service training on technology delivered instruction as described in32 ARM 10.55.907(3)(d); and3433

For purposes of this policy, “distance learning” is defined as: instruction in which students and11 teachers are separated by time and/or location with synchronous or asynchronous content,12 instruction, and communication between student and teacher (e.g., correspondence courses,13 online learning, videoconferencing, streaming video).

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The District may receive and/or provide distance, online, and technology delivered learning16 programs, provided the following requirements are met:1817

1. Prior permission by the principal.44 2. Courses will not take the place of classes offered at Choteau Schools.45 a. The only exceptions are courses taken for credit recovery or46 approved by the principal.47

1. The distance, online, and technology delivered learning programs and/or courses shall19 meet the learner expectations adopted by the District and be aligned with state content20 and performance standards;2221

3. The District will provide qualified instructors and/or facilitators as described in ARM28 10.55.907(3)(a)(b)(c);3029

a. The cost is defined as the amount charged by the distance learning8 organization for the course. Costs not included are, but not limited9 to: books, registration fees, travel or supplies needed for the course.

4. Students will be responsible for the cost of the course. If the student successfully4 passes the course with a 2.0 GPA and has fulfilled all other requirements, they5 may receive a refund of the cost of the class by Choteau Schools.

b. If a dual credit course is reimbursed, it will be at a different rate12 due to students receiving college credit for the course.

©MTSBA 2020 1

Reimbursement for dual credits will be according to administrative14 procedures.

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3. Student enrolled in distance learning will be under the direct supervision of the2 Choteau Schools distance learning facilitator.

The District will not be obligated to pay for a student’s distance learning courses unless otherwise specified in Policy 2170. 311(4)(d), MCA.

6. Letter grades from the college or distance learning organization will transfer to18 Choteau Schools. For example, A for an A, B for a B, etc.

5. Students must have one period per day devoted to the college course. During this time they will report to the distance learning facilitator’s room.

2322 The minimum aggregate hours are not required for any pupil demonstrating proficiency pursuant24 to 20 9

2625 Cross Reference: 2410 and 2410P High School Graduation Requirements27 2100 School Calendar and Year2928 Legal Reference: § 20 9 311(4)(d), MCA Calculation of Average Number30 Belonging31 ARM 10.55.602 Definitions32 ARM 10.55.705 Administrative Personnel; Assignment of School33 Administrators/Principals34 ARM 10.55.906 High School Credit35 ARM 10.55.907 Distance, Online, and Technology Delivered36 Learning3837

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2170 INSTRUCTION Revised on:1098765 Digital Academy Classes1211 The District recognizes that the District and students may have a need for greater flexibility in13 the educational program due to funding, teacher availability, individual learning styles, health14 conditions, employment responsibilities, lack of success in traditional school environments or a15 desire for students to accelerate their learning and work at the college level before leaving high16 school. The District acknowledges that online learning solutions offered by the Montana Digital17 Academy (MTDA) may fulfill these needs.1918 The Superintendent, and/or designees, shall be responsible for developing procedures for the20 online learning program that meet the District standards.2221 Further, the online learning solutions providers ensure that:2423 A. Online course providers are accredited by a nationally recognized accreditation25 program or agency or are approved and endorsed by the Montana Office of26 Public Instruction.27 B. Qualified district staff provides information and guidance to students and parents28 regarding the selection of appropriate online courses to meet their needs, as well29 as a suitable number of online courses in which a student may enroll.30 C. The curriculum requirements of the state and school district are met.31 D. All online courses taken by the students will be approved by the administration in32 advance of enrollment.33 E. All teacher led online courses include licensed, highly qualified teachers.363534 Legal Reference: §20 7 1201, MCA Montana digital academy purposes governance37 §20 7 1202, MCA Funding rulemaking authority47464544434241403938

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2171 R INSTRUCTION Revised on:111098765 Significant Writing Program141312 The Board of Trustees has determined that incorporating an independent significant writing15 program in the District is not possible given the financial status of the district, the number of16 staff employed, and the time available within the class schedule. Writing will be incorporated in17 all aspects of the curriculum.1918 Legal References: 10.55.701(2) (p) ARM Board of Trustees20 10.55.713 (4) ARM Teacher Load and Class Size232221

For the purposes of this and related policies, "reasonable effort" means the rescheduling or40 extension of the school district's instructional calendar to make up at least 75% of the hours of41 pupil instruction lost due to an unforeseen emergency through any combination of the following42 as outlined in accordance with Policies 2050 and 2100:43 (a) extending the school year beyond the last scheduled day;44 (b) the use of scheduled vacation days in the district's adopted school calendar45 (c) the conduct of pupil instruction on Saturdays; (d) extending instructional hours during the school day.

In the event of a declared emergency, the School District shall avail itself of all flexibilities26 allowed by law, rule, or regulation and shall be otherwise governed by the school finance laws27 and rules of the state of Montana. The School District shall comply with auditing requirements28 and reserves the authority to assert its rights to manage school district funds or seek state and29 federal funds in a manner consistent with the full flexibility available under all applicable laws.

If a declaration of emergency is declared by the Board of Trustees, it may later adopt a resolution32 that a reasonable effort has been made to reschedule the pupil-instruction time lost because of the33 unforeseen emergency. If the trustees adopt the resolution, the pupil instruction time lost during34 the closure need not be rescheduled to meet the minimum requirement for aggregate hours that a35 school district must conduct during the school year in order to be entitled to full BASE aid. At36 least 75% of the pupil instruction time lost due to the unforeseen emergency must have been made up before the trustees can declare that a reasonable effort has been made.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2221 INSTRUCTION Revised on: 02/09/2006, 6/22/2165 School Emergencies and Closures87

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The Superintendent may order closure of schools in the event of extreme weather or other9 emergency, in compliance with established procedures for notifying parents, students, and staff.

The trustees may order the emergency closure of schools for one (1) school day each year,21 without the need to reschedule the lost pupil instruction time when the closure is the result of an22 emergency The 1 school day closure under this subsection is not subject to the reduction in23 BASE aid pursuant to Section 20 9 805, MCA.

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The Board of Trustees is authorized to declare that a state of emergency exists within the12 community. A declaration issued by the Board of Trustees is distinct from any declaration in13 effect or previously issued by local, state or federal authorities. An emergency declaration issued14 by the Board of Trustees authorizes the School District to take extraordinary measures to protect15 students and staff while delivering education services in a manner authorized by law. The16 method and location of instruction and related educational services shall be implemented in a17 manner that serves the needs of students, their families, and staff and preserves the School18 District’s full entitlement of funding.

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©MTSBA 2020 1 22212 Page 2 of 243 Cross Reference: 2100 School Calendar and Day5 2050 Student Instruction6 8110 Bus Routes and Schedules87 Legal Reference: Section 20 9 801 802, MCAEmergency School Closure9 Section 20 9 806, MCA School closure by declaration of emergency10 Section 20 9 805. Rate of reduction in annual apportionment11 entitlement.1615141312

All building level administrators and non teaching “exempt” personnel will report for duty per40 their normal shifts or as otherwise directed each day during the school closure, together with the41 head custodian and at least one (1) secretary, insofar as is safely possible. The building4645444342

The provisions of this procedure may be terminated, amended, or adjusted, by the Board of18 Trustees in the event of circumstances requiring extended school closure due to a declaration of19 emergency.

Central administrative personnel will be expected to report for duty on their assigned shifts in the32 event of any school closure, insofar as is safely possible, unless otherwise directed by the33 Superintendent or designee. Additional hours may be required, especially of the maintenance34 supervisor, business manager, and personnel director, depending on the nature of the emergency.

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All students, parents, and school employees should assume that school will be in session and8 buses running as scheduled, unless there is official notification from the Administration to the9 contrary. Such notice will be given via public media and school messaging system.

©MTSBA 2020 Choteau School District21 INSTRUCTION 2221P3 page 1 of 24 School Closure Procedure765

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In the event extremely cold temperatures, wind chill factors, snow, wind, community disaster,12 public health emergency, or other circumstances require a modification of the normal routine, the13 Administration will make the modification decision prior to 7:00 a.m. and contact the public14 radio stations for broadcast to the community and will initiate the emergency phone tree15 communication procedure to all administrators.

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Work Schedules and Responsibilities for School Closures Superintendent2524 Only The Superintendent or Board of Trustees has authority to close schools. The26 Superintendent will be on duty throughout any existing or potential emergency situation, day or27 night. All orders of doubtful origin should be confirmed with the Superintendent.

Central Administrative Personnel3130

2322

Building Level Administrators, Non Teaching “Exempt” Personnel, and Identified37 Support Staff3938

Teachers (Teachers, Librarians, Psychologists, Counselors)

2423

Policy History:41 Adopted on: 11/30/199842 Reviewed on: 3/13/201843 Revised on: 2/9/2006, 6/22/2021, 11/9/2021

If schools are closed for weather or other emergency conditions, teachers are not expected to35 report for duty unless directed otherwise. Teachers do not need to submit an absence form. In36 cases of school closures, it is customary for the days to be made up at another time; thus teachers37 will typically still fulfill their contract days.

10- and 11-Month Classified Employees2019 Ten and 11 month employees may report for duty or not report for duty as directed by their21 immediate supervisor. If such employees do not report for duty, they will complete a District22 leave request form to declare the day as personal leave, vacation, or leave without pay. Aides, Food Service Workers, and Other 9¼ Month Classified Employees2625 These employees work only those days school is in session and are not expected to work when27 school is not in session. If school has been closed, 9¼ month employees should not report for28 duty unless otherwise directed by their immediate supervisor. 9¼ month employees will29 complete a leave request form to declare the day as personal leave, vacation, or leave without30 pay.

12-Month Classified Employees

4544

1817

©MTSBA 2020 2221P1 page 2 of 232

administrator will ascertain that the building has been adequately secured and that any child who4 mistakenly reports to school is properly and safely cared for and returned home per District5 policy. The administrator and this minimal support staff shall notify other staff and/or other6 support employees of the situation and will respond to telephone7 questions. Staff will be advised of schedule for the day by immediate supervisor.

403938

1110

3231

3433

In the event of school closure, 12 month classified personnel may report for duty or not report12 for duty, as directed by their immediate supervisor. Building secretaries and secretaries to13 central administrative personnel who are required to be on duty are expected to report for duty. If a 12 month classified employee is unable to or does not report for duty, the employee will15 complete a leave request form to declare the day as personal leave, vacation, or leave without16 pay.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2250 R INSTRUCTION Revised on:111098765 Community and Adult Education1312 Efforts will be made to maximize the use of public school facilities and resources, realizing that14 education is a lifelong process involving the whole community. The District may make its15 resources available to adults and other non students, within limits of budget, staff, and facilities,16 provided there is no interference with or impairment of the regular school program. Community17 and adult education and other offerings may be developed in cooperation with community18 representatives, subject to approval and authorization by the Board.22212019 Legal Reference: § 20 7 703, MCA Trustees’ policies for adult education252423

©MTSBA 2020 Choteau Public Schools21 Adopted on: 02/11/19993 Reviewed on:4 2309 R INSTRUCTION Revised on: 3/13/2018111098765 Library Materials1312 School library and classroom library books are primarily for use by District students and staff.14 Library books may be checked out by either students or staff. Individuals who check out books15 are responsible for the care and timely return of those materials. The building principal may16 assess fines for damaged or unreturned books.1817 District residents and parents or guardians of non resident students attending the District may be19 allowed use of library books, at the discretion of the building principal. However, such access20 shall not interfere with regular school use of those books. Use of library books outside of the21 District is prohibited except for inter library loan agreements with other libraries.2322 Any individual may challenge the selection of materials for the library/media center. The24 Uniform Complaint Procedure will be utilized to determine if challenged material is properly25 located in the library.29282726 Cross Reference: 1700 Uniform Complaint Procedure30 2314 Learning Materials Review3231 Legal Reference: § 20-4-402(5), MCA Duties of district superintendent or county high33 school principal34 § 20 7 203, MCA Trustees’ policies for school library35 § 20 7 204, MCA School library book selection383736

40 § 20

The Board, acting through the Superintendent, thereby delegates authority for selection of library27 materials to the principal in each of the schools. The principal further delegates that authority to28 the librarian in the school. BY STATUTE, THE SUPERINTENDENT, or a principal if there is no district31 superintendent, HAS AUTHORITY AND IS RESPONSIBLE FOR SELECTION OF SUBJECT TO BOARD APPROVAL. THE MAY NOT WANT THIS § 20 4 402(5), of district superintendent or county school principal 20 7 203, MCA school library 7 204, MCA School library book

high38

RESPONSIBILITY.)37363534 Legal reference:

1817

39 §

selection41 Library Bill of Rights42 American Library Association454443

The provision of a wide variety of library materials at all reading levels supports the District’s15 basic principle that the school in a free society assists all students to develop their talents fully so16 that they become capable of contributing to the further good of that society.

2322

2625

In support of these objectives, the Board reaffirms the principles of intellectual freedom inherent19 in the First Amendment of the Constitution of the United States and guided by the principles set20 forth in the American Library Association’s Library Bill of Rights and its interpretation for21 school libraries.

TO DELEGATE

Although the Superintendent is responsible for selection of library materials, ultimate24 responsibility rests with the Board.

1413

The District has libraries in every school, with the primary objective of implementing and10 supporting the educational program in the schools. It is the objective of these libraries to provide11 a wide range of materials on all appropriate levels of difficulty, with diversity of appeal and the12 presentation of different points of view.

Trustees’ policies for

SUPERINTENDENT33 AND BOARD

32 LIBRARY MATERIALS,

3029 (NOTE:

MCA Duties

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2310 R INSTRUCTION Revised on:765 Selection of Library Materials98

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2310P R INSTRUCTION Revised on:765 Selection of Library Materials98 Selection of library materials is a professional task conducted by library staff. In selecting10 library materials, the librarian will evaluate the existing collection; assess curricula needs;11 examine materials; and consult reputable, professionally prepared selection aids.1312 Weeding1514 When materials no longer meet criteria for selection, they will be weeded. Weeding is a16 necessary aspect of selection, since every library will contain works which may have answered a17 need at the time of acquisition, but which, with the passage of time, have become obsolete,18 dated, unappealing, or worn out.2019 Discarded materials will be clearly stamped:2221 “WITHDRAWAL FROM CHOTEAU PUBLIC SCHOOL LIBRARY”2423 Materials will be discarded in compliance with § 20 6 604, MCA. When the decision to sell or25 dispose of library materials is made, the Board will adopt a resolution to sell or otherwise26 dispose of the material because it is or is about to become abandoned, obsolete, undesirable, or27 unsuitable for the school purposes of the District. The Board will publish a notice of the28 resolution in the newspaper of general circulation in Choteau. The resolution may not become29 effective for fourteen (14) days after notice is published.3130 Gifts3332 Gift materials may be accepted with the understanding they must meet criteria set for book34 selection.373635

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/3/19983 Reviewed on:4 2311 R INSTRUCTION Revised on: 3/13/2018765 Instructional Materials98 The Board is legally responsible to approve and to provide the necessary instructional materials10 used in the District. Textbooks and instructional materials should provide quality learning11 experiences for students and:1312 • Enrich and support the curriculum;14 • Stimulate growth in knowledge, literary appreciation, aesthetic value, and ethical15 standards;16 • Provide background information to enable students to make intelligent judgments;17 • Present opposing sides of controversial issues;18 • Be representative of the many religious, ethnic, and cultural groups and their19 contributions to our American heritage;20 • Depict in an accurate and unbiased way the cultural diversity and pluralistic nature of21 American society.2322 Basic instructional course material in the fundamental skill areas of language arts, mathematics,24 science, and social studies should be reviewed at intervals not exceeding five (5) years, or25 consistent with the state’s standards revision schedule that are consistent with the goals of the26 continuous school improvement plan. All instructional materials must be sequential and must be27 compatible with previous and future offerings.2928 Instructional materials may be made available for loan to students when the best interest of the30 District and student will be served by such a decision. Students will not be charged for normal31 wear. They will be charged replacement cost, however, as well as for excessive wear,32 unreasonable damage, or lost materials. The professional staff will maintain records necessary33 for the proper accounting of all instructional materials.37363534 Cross Reference: 2314 Learning Materials Review3938 Legal Reference: § 20 4 402, MCA Duties of district superintendent or county40 high school principal41 § 20 7 601, MCA Free textbook provisions42 § 20 7 602, MCA Textbook selection and adoption43 10.55.603(4)(b), ARM Curriculum and Assessment464544

©MTSBA 2020 Choteau Public Schools21 Adopted on: 02/09/063 Reviewed on: 3/13/20184 2311P R INSTRUCTION Revised on:8765 Selection, Adoption, and Removal of Textbooks and Instructional Materials109 Curriculum committees will generally be responsible to recommend textbooks and major11 instructional materials purchases. Recommendations will be made to the Superintendent. The12 function of the committee is to ensure that materials are selected in conformance with stated13 criteria and established District goals and objectives. A curriculum committee may consist of14 only those members in a particular department. The same basic selection procedures should be15 followed as with District wide committees.1716 Selection and Adoption1918 Textbooks shall be selected by a curriculum committee representing the various staff who will20 likely be using the text. In most, but not all, cases an administrator will chair the committee.21 Each committee should develop, prior to selection, a set of selection criteria against which22 textbooks will be evaluated. The criteria should include the following, along with other23 appropriate criteria. Textbooks shall:2524 • Be congruent with identified instructional objectives;26 • Present more than one viewpoint on controversial issues;27 • Present minorities realistically;28 • Present non stereotypic models;29 • Facilitate the sharing of cultural differences;30 • Be priced appropriately.3231 Removal3433 Textbooks may be removed when they no longer meet the criteria for initial selection, when they35 are worn out, or when they have been judged inappropriate through the Learning Materials36 Review Process.393837

The District recognizes that federal law makes it illegal to duplicate copyrighted materials10 without authorization of the holder of the copyright, except for certain exempt purposes. Severe11 penalties may be imposed for unauthorized copying or use of audio, visual, digital, or printed12 materials and computer software, unless the copying or use conforms to the “fair use” doctrine.

424140

Under the "fair use" doctrine, unauthorized reproduction of copyrighted materials is15 permissible for such purposes as criticism, comment, news reporting, teaching, scholarship, or16 research. Under the fair use doctrine, each of the following four standards must be met in order to use the19 copyrighted document:20 • Purpose and Character of the Use The use must be for such purposes as teaching or21 scholarship.

3029

3635

• Effect of the Use Upon the Potential Market for or value of the Copyrighted Work If26 resulting economic loss to the copyright holder can be shown, even making a single copy27 of certain materials may be an infringement, and making multiple copies presents the28 danger of greater penalties.

Copyright98

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2312 R INSTRUCTION Revised on: 3/13/2018765

Legal Reference: 17 USC 101 1332 Federal Copyright Law of 1976454443

1817

1413

• Nature of the Copyrighted Work The type of work to be copied.23 • Amount and Substantiality of the Portion Used Copying the whole of a work cannot be24 considered fair use; copying a small portion may be if these guidelines are followed.

While the District encourages its staff to enrich learning programs by making proper use of31 supplementary materials, it is the responsibility of staff to abide by District copying procedures32 and obey requirements of law. Under no circumstances will it be necessary for staff to violate33 copyright requirements in order to properly perform their duties. The District cannot be34 responsible for any violations of the copyright law by its staff. Any staff member who is uncertain as to whether reproducing or using copyrighted material37 complies with District procedures or is permissible under the law should consult the38 Superintendent. The Superintendent will assist staff in obtaining proper authorization to copy or39 use protected materials, when such authorization is required.

Learning materials, for the purposes of this policy, are considered to be any material used in20 classroom instruction, library materials, or any materials to which a teacher might refer a student21 as part of the course of instruction. Reference: 1700 Uniform Complaint Procedure

1918

25242322 Cross

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2314 R INSTRUCTION Revised on: 3/13/2018765 Learning Materials Review98

282726

Citizens objecting to specific materials used in the District are encouraged to submit a complaint10 in writing using the Uniform Complaint Procedure (Policy 1700) and discuss the complaint with11 the building principal prior to pursuing a formal complaint.

1312

A formal request to remove an item from the school or limit its use must be in writing and will14 be acted upon by the Superintendent. A spokesperson for each side of the issue will be heard by15 the Superintendent if requested. A written decision will be delivered to the complainant within16 forty (40) school days. Any appeal of this decision must be delivered in writing to the Board as a17 whole. The Board will make the final decisions on appeals.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2320 INSTRUCTION Revised on: 02/10/2005765

2827

Field Trips, Excursions, and Outdoor Education98

Staff members may not solicit students during instructional time for any privately arranged field26 trip or excursion without Board permission.

The presence of a person with a currently valid first aid card is required during school sponsored29 activities, including field trips, athletic, and other off campus events. ARM 37.111.825

The Board recognizes that field trips, when used as a device for teaching and learning integral to10 the curriculum, are an educationally sound and important ingredient in the instructional program11 of the schools. Such trips can supplement and enrich classroom procedures by providing12 learning experiences in an environment beyond the classroom. The Board also recognizes that13 field trips may result in lost learning opportunities in missed classes. Therefore, the Board14 endorses the use of field trips, when educational objectives achieved by the trip outweigh any15 lost in class learning opportunities. Field trips that will take students out of state must be approved in advance by the Board; building18 principals may approve all other field trips.

33323130 Legal Reference:

1716

2019 Building principals will develop procedures with respect to field trips, excursions, and outdoor21 education which shall ensure that the safety of the students all be protected. Each field trip must22 be integrated with the curriculum and coordinated with classroom activities which enhance its23 usefulness.

2524

Health Supervision and Maintenance363534

393837

The District will offer courses of study which will afford learning experiences appropriate to11 levels of student understanding. The instructional program respects the right of students to face12 issues, to have free access to information, to study under teachers in situations free from13 prejudice, and to form, hold, and express their own opinions without personal prejudice or14 discrimination. Teachers will guide discussions and procedures with thoroughness and objectivity to acquaint17 students with the need to recognize various points of view, importance of fact, value of good18 judgment, and the virtue of respect for conflicting opinions.

1615

28 2.

35343332 Legal

30 4.

2423

the following

The Board encourages and supports the concept of academic freedom, recognizing it as a21 necessary condition to aid in maintaining an environment conducive to learning and to the free22 exchange of ideas and information. In a study or discussion of controversial issues or materials, however, the Board directs teaching25 staff to take into account criteria: maturity of students; District philosophy of education; Community standards, morals, and values; Necessity for a balanced presentation; Necessity to seek administrative counsel and guidance in such matters. Reference: Article X, Sec. 8, Montana Constitution School district trustees § 20 3 324(16) and (17), MCA Powers and duties

2019

©MTSBA 2020 1 Choteau Public Schools32 Adopted on: 11/30/19984 Reviewed on: 3/13/20185 2330 R INSTRUCTION Revised on:876 Controversial Issues and Academic Freedom109

2726 1. Relative

and31 5.

29 3.

Graduation is an important event for students and their families. In order to assure the34 appropriateness and dignity of the occasion, the District sponsors and pays for graduation35 ceremonies and retains ultimate control over their structure and content. District officials may not invite or permit members of the clergy to give prayers at graduation. Furthermore, District officials may not organize or agree to requests for prayer by other persons39 at graduation, including requests by students to open or deliver a prayer at graduation. The40 District may not prefer the beliefs of some students over the beliefs of others, coerce dissenters41 or nonbelievers, or communicate any endorsement of religion.

Students may pray individually or in groups and may discuss their religious views with other18 students, as long as they are not disruptive or coercive. The right to engage in voluntary prayer19 does not include the right to have a captive audience listen, to harass other students, or to force20 them to participate. Students may pray silently in the classroom, except when they are expected21 to be involved in classroom instruction or activities.

3736

Student Prayer and Discussion

4342

Graduation Ceremonies

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2332 INSTRUCTION Revised on: 3/13/201865 Page 1 of 387

3332

Religion and Religious Activities

In keeping with the United States and Montana Constitutions and judicial decisions, the District11 may not support any religion or endorse religious activity. At the same time, the District may12 not prohibit private religious expression by students. This policy provides direction to students13 and staff members about the application of these principles to student religious activity at school.

3130

Staff Members Staff members are representatives of the District and must “navigate the narrow channel between26 impairing intellectual inquiry and propagating a religious creed.” They may not encourage,27 discourage, persuade, dissuade, sponsor, participate in, or discriminate against a religious activity28 or an activity because of its religious content. They must remain officially neutral toward29 religious expression.

2524

Baccalaureate Ceremonies

4544

2322

1716

109

1514

Students and their families may organize baccalaureate services, at which attendance must be46 entirely voluntary. Organizers of baccalaureate services may rent and have access to school47

Assemblies, Extracurricular and Athletic Events

109

1615

©MTSBA 2020 23321 Page 2 of 332 facilities on the same basis as other private groups and may not receive preferential treatment.4

464544434241

1817

Students may organize clubs to discuss or promote religion, subject to the same constitutionally40 acceptable restrictions the District imposes on other student organized clubs.

Student Religious Clubs3938

District officials may not invite or permit members of the clergy, staff members, or outsiders to11 give prayers at school sponsored assemblies and extracurricular or athletic events. District12 officials also may not organize or agree to student requests for prayer at assemblies and other13 school-sponsored events. Furthermore, prayer may not be broadcast over the school public14 address system, even if the prayer is nonsectarian, nonproselytizing, and initiated by students.

3736

The District may not be identified as sponsoring or endorsing baccalaureate services. District5 funds, including paid staff time, may not be used directly or indirectly to support or subsidize6 any religious services.

3029

School programs, performances, and celebrations must serve an educational purpose. The31 inclusion of religious music, symbols, art, or writings is permitted, if the religious content has a32 historical or independent educational purpose which contributes to the objectives of the approved33 curriculum. School programs, performances, and celebrations cannot promote, encourage,34 discourage, persuade, dissuade, or discriminate against a religion or religious activity and cannot be oriented to religion or a religious holiday.

Students may express their individual religious beliefs in reports, tests, homework, and projects.19 Staff members should judge their work by ordinary academic standards, including substance,20 relevance, appearance, composition, and grammar. Student religious expression should neither21 be favored nor penalized.

2322

Student Religious Expression and Assignments

Religion in the Curriculum2524 Staff members may teach students about religion in history, art, music, literature, and other26 subjects in which religious influence has been and continues to be felt. However, staff members27 may not teach religion or advocate religious doctrine or practice. The prohibition against28 teaching religion extends to curricular decisions which promote religion or religious beliefs.

1312

1716

The District may provide for a religious instruction released time program under which a pupil20 may be released for up to two hours per week upon written request of the parent(s) or legal21 guardian, except that no such program shall take place in public school property. Such release22 shall not adversely affect the pupil’s attendance.

26252423

Release Time for Religious Instruction

Religious Holidays

Staff members may teach objectively about religious holidays and about religious symbols,14 music, art, literature, and drama which accompany the holidays. They may celebrate the15 historical aspects of the holidays but may not observe them as religious events.

©MTSBA 2020 1 23322 Page 3 of 343

Distribution of Religious Literature Students may distribute religious literature to their classmates, subject to the same7 constitutionally acceptable restrictions the District imposes on distribution of other non school8 literature. Outsiders may not distribute religious or other literature to students on school9 property, consistent with and pursuant to the District policy on solicitations (Policy 4321).

1918

1110

2322

A student’s right to participate in a commencement exercise of the graduating class at Choteau High11 School is an honor. As such, participation in this ceremony is reserved for those members of the12 graduating class who have completed all state and local requirements for graduation before the date of the13 ceremony. Students who complete their requirements after the date of commencement exercises will14 receive their diplomas at that time.

The printed program for a commencement exercise will include the following paragraphs:3433 Any presentation by participants of graduation exercises is the private expression35 of an individual participant and does not necessarily reflect any official position of the36 District, its Board, administration, or employees, nor does it necessarily indicate the37 views of any other graduates. The Board recognizes that at graduation time and throughout the course of the39 educational process, there will be instances when religious values, religious practices,40 and religious persons will have some interaction with the public schools and students. The Board, while not endorsing any religion, recognizes the rights of individuals to have42 the freedom to express their individual political, social, or religious views.

The school administration may invite graduating students to participate in high school graduation24 exercises according to academic class standing or class officer status. Any student who, because of25 academic class standing, is requested to participate may choose to decline the invitation.

Organization and Content of Commencement Exercises1817

Legal Reference: Art. II, Sec. 5, Montana Constitution Freedom of religion45 Art. X, Sec. 1(2), Montana Constitution Educational Goals and Duties46 Art. X, Sec. 7, Montana Constitution Nondiscrimination in education

2726

The school administrators will review presentations and specific content, and may advise participants28 about appropriate language for the audience and occasion. Students selected to participate may choose to29 deliver an address, poem, reading, song, musical presentation, or any other pronouncement of their30 choosing.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 2333 R INSTRUCTION Revised on:65 Participation in Commencement Exercises87

3231

The school district will permit students to honor their American Indian heritage through the display of19 culturally significant tribal regalia at commencement ceremonies. Any item that promotes drug use,20 weapon use, threats of violence, sexual harassment, bullying, or other intimidation, or violates another21 district policy, state, or federal law may not be worn during graduation.

Statement of Policy109

4443

1615

§ 20 5 201(3), MCA Duties and Sanctions § 20 1 308, MCA Religious instruction released time program § 20 7 112, MCA Sectarian publications prohibited and prayer permitted5150

Health, family life, and sex education, including information about parts of the body,14 reproduction, and related topics, will be included in the instructional program as appropriate to15 grade level and course of study. An instructional approach will be developed after consultation16 with parents and other community representatives. Parents may ask to review materials to be17 used and may request that their child be excluded from sex education class sessions without18 prejudice.

38373635

Legal Reference: §§ 50 16 1001, et seq., MCA AIDS Education and Prevention39 (AIDS Prevention Act)

2019

In order for education about HIV and other STD/STI’s to be most effective, the Superintendent27 will require that faculty members who present this instruction receive continuing in service28 training which includes appropriate teaching strategies and techniques. Other staff members not29 involved in direct instruction, but who have contact with students, will receive basic information30 about HIV/AIDS and other STD/STI’s and instruction in use of universal precautions when31 dealing with body fluids. In accordance with Board policy, parents will have an opportunity to review the HIV/STD/STI34 education program, before it is presented to students.

46454443424140

2625

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2335 INSTRUCTION Revised on: 0209/2006, 3/13/2018111098765 Health Enhancement1312

3332

The Board believes HIV/AIDS and other STD/STI instruction is most effective when integrated21 into a comprehensive health education program. Instruction must be appropriate to grade level22 and development of students and must occur in a systematic manner. The Board particularly23 desires that students receive proper education about HIV and other STD/STI’s, before they reach24 the age when they may adopt behaviors which put them at risk of contracting the disease.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 2410 INSTRUCTION Revised on: 3/13/2018765 High School Graduation Requirements98

2120 To graduate from Choteau High School, a student must have satisfactorily completed the last22 quarter prior to graduation as a Choteau High School student. Highly unusual exceptions may be23 considered by the principal, such as a student exchange program in a recognized school. A student with a disabling condition will satisfy those competency requirements incorporated26 into the individualized education program (IEP). Satisfactory completion of the objectives27 incorporated in the IEP will serve as the basis for determining completion of a course. A student may be denied participation in graduation ceremonies in accordance with 20 5 201(3),30 MCA. In such instances the diploma will be awarded after the official ceremony has been held. Reference: § 20 5 201, MCA Duties and sanctions § 20 3 322 (3), MCA Meetings and Quorum 10.55.904, ARM Basic Education Program Offerings: High School 10.55.905, ARM Graduation Requirements 10.55.906, ARM High School Credit414039

34333231 Legal

The Board will award a regular high school diploma to every student enrolled in the District who10 meets graduation requirements established by the District. The official transcript will indicate11 the specific courses taken and level of achievement. The Board will establish graduation requirements which, at a minimum, satisfy those established14 by the Board of Public Education (A.R.M. 10.55.904 and 905). Generally, any change in15 graduation requirements promulgated by the Board will become effective for the next class to16 enter ninth (9th) grade. Exceptions to this general rule may be made, when it is determined by17 the Board that proposed changes in graduation requirements will not have a negative effect on18 students already in grades nine (9) through twelve (12). The Board will approve graduation19 requirements as recommended by the Superintendent.

1312

2928

2524

4746

Waiver of Requirement2322

4241

Graduation requirements generally will not be waived under any circumstances. The Board may24 waive specific course requirements based on individual student needs and performance levels.25 Waiver requests shall also be considered with respect to age, maturity, interest, and aspirations of26 the students and shall be in consultation with the parents or guardians. Alternative Programs3029

A student may be given credit for a course satisfactorily completed in a period of time shorter or31 longer than normally required and, provided that the course meets the district's curriculum and32 assessment requirements, which are aligned with the content standards stated in the education33 program. Credit toward graduation requirements may be granted for planned learning34 experiences from accredited programs, such as summer school, university courses, and35 correspondence courses, extension, and distance learning courses, adult education, summer36 school, work study, work based learning partnerships, and other experiential learning37 opportunities, custom designed courses, and challenges to current courses. The District shall38 accept units of credit taken with the approval of the District and which appear on the student's39 official school transcript. Credit for work experience may be offered when the work program is a40 part of and supervised by the school. All classes attempted at Choteau High School and all acceptable transfer credits shall be43 recorded on the transcript. All grades earned, including failures and retakes, shall be recorded as44 such and utilized in the calculation of Grade Point Average and class rank. Credit shall be45 awarded only once regardless of repetition of the course.

2827

©MTSBA 2020 Choteau Public Schools21 Adopted on:3 Reviewed on:4 2410P INSTRUCTION Revised on: 3/13/2018, 09/10/19, 6/22/2165 page 1 of 37 High School Graduation Requirements98 Publication of Graduation Requirements1110 Prior to registering in high school, each student will be provided with a copy of the current12 graduation requirements. Graduation requirements shall also be included in the student13 handbook.1514 Credits1716 Students shall be expected to earn a total of 22 units in order to complete graduation18 requirements. Special education students who have successfully completed their IEP leading to19 completion of high school will be awarded a diploma.2120

Dual credit allows high schools students to simultaneously earn credit toward both a high school3 diploma and college coursework that can lead to a postsecondary degree or certificate, or toward4 transfer to another college. As noted in the Student Handbook, the District will assign the grade5 given the college professor to the student’s report card

1615

If a student who has experienced an educational disruption meets the minimum high school27 credit requirement for graduation as established by administrative rules of the Board of Public28 Education but will not meet a higher credit requirement established by Board of Trustees, the29 District shall award the student a diploma. The District may distinguish the diploma in a30 reasonable manner from standard diplomas issued under this policy. For the purposes of this policy, "educational disruption" means a disruption experienced during33 grades nine through twelve caused by homelessness, involvement in the child welfare system or34 juvenile justice system, a medical or mental health crisis, or another event considered a35 qualifying educational disruption by the District. Honor Roll3938 Students with a cumulative grade point average of 3.00 during the marking period in all subjects40 taken shall be eligible for the Honor Roll. Students must be enrolled in five solid subjects to be41 eligible for the Honor Roll. Specific information regarding honors at graduation are included in42 the student handbook. Class Rank (Grade Point Average)4645

4443

2423

The Board may admit an individual who has graduated from high school but is not yet 19 years19 of age even though no special circumstances exist for waiver of the age requirements outlined in20 Policy 3310. The Board authorizes the administration to notify parents and students of this21 opportunity to enroll after earning a diploma or purposes post secondary or career preparation.22 Any student enrolled under this provision shall be included in the District’s ANB calculation. Educational Disruption2625

©MTSBA 2020 Dual Credit21

1312

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. The primary purpose of offering dual6 credit courses is to deliver high quality, introductory, college level courses to high performing7 high school students. The98 Choteau School District has dual credit partnerships with various post secondary institutions10 Students interested in dual credit opportunities must meet with their building administration to11 determine available options. Students should be aware of Montana High School Association on campus attendance eligibility14 requirements for activity participation.

Post Graduation

3231

3736

Session4645

The responsibility of the District, upon the student's completion of the requirements for18 graduation, is to issue a proper diploma to each graduate. Participation in the actual graduation19 ceremony is not a requirement.

MCACircumstances under which

22 1.

Credit41

2021 General Legislative Session44 HB

Proficiency

Youth Challenge43 Chapter

Learning35 2600 Work Based Learning36 3125 Homeless Students3837 Legal Reference:§

be increased40 0.55.906, ARM High

30 5.

343332 Cross Reference:

2120

24 2.

39 belonging

ARM Graduation Requirements42 §

28 4.

©MTSBA 2020 Class Rank is compiled from semester grades.21 Early Graduation43 In accordance with provisions of § 20-9-313, MCA, the Board hereby authorizes the high school5 principal to consider applications for early graduation submitted by students who have completed6 the minimum requirements for graduation after completion of the seventh (7th) semester. A7 student who, for sound educational and vocational reasons, wishes to graduate from high school8 in less time than the ordinary four years' enrollment may request permission to complete9 graduation requirements on an altered schedule. The student and the student's parents will10 consult with the high school guidance counselor in order to develop a graduation plan. Their11 intention to accomplish this should be stated in writing to the Principal. The Principal will12 forward a recommendation to the Superintendent who has the authority to grant or deny13 permission.1514 Graduation Ceremonies1716

Graduation ceremonies will be conducted in the following manner: Each student who participates will purchase or rent the proper cap and gown as23 designated by the school administration and the class advisor and officers. Caps and gowns will be worn in the proper manner, as designated by the school administration and class advisor. Students who participate will be expected to use good taste in their choice of27 accessories for their attire. Students who participate will be expected to cooperate with the class advisor and29 to participate in all parts of the graduation ceremonies. Failure to comply with the above requirements will automatically forfeit a31 student's privilege of participation in the graduation ceremonies. 1005FE Based 20 9 313, regular average number may School 10.55.905, 10 1 1402, Montana 80 246 2021 Legislative

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Credit Transfer and Assessment for Placement 12

4. Examine equivalent course tests for satisfactory scores.

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1. Document that a student has spent approximately the same number of classroom hours in21 home school as would have been spent in a regular class in the District;2322

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For the purpose of calculation of class rank, only those courses taken in an accredited school will39 be used.

The school transcripts will record courses taken in home schools or non accredited schools by36 indicating title of the course, school where the course was taken, and grade.

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The District will give credit only for home schools which have met all requirements as specified32 in Montana law. Credit from home schools will be accepted only when a like course is offered33 in the District.

The credit evaluation committee will:2019

Requests for transfer of credit or grade placement from any non accredited, nonpublic school13 will be subject to examination and approval before being accepted by the District. This will be14 done by the school counselor or principal or, in the case of home schools, by a credit evaluation15 committee consisting of a counselor, a staff member from each subject area in which credit is16 being requested, and a school principal.

2. Document that a student followed a curriculum essentially similar to that of a course for24 which credit is requested;2625

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3. Document that in the event of a credit request in a lab, industrial arts, or music course,27 equipment and facilities were sufficient to meet required learning activities of the course;2928

2. That the child followed a similar curriculum as would have been provided in an18 accredited public or private school;

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3. That the result of the end of the year test indicates the student has mastered most21 prerequisite skills; and2322

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Legal Reference: § 20-5-110, MCA School district assessment for placement of a child38 who enrolls from a nonaccredited, nonpublic school414039

Parents of students in home schools are encouraged to maintain a log documenting dates of27 instruction, content of instruction, amount of time spent on that instruction, scores on tests, and28 grades in all activities.

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4. That the child achieved an NCE score of forty (40) or above on the Standard24 Achievement Test.

The assessment for placement team will cause the District adopted norm referenced test and/or11 the end of the year subject matter test to be administered and scored. The assessment for12 placement team will take into account the following in its recommendation for grade placement:

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1. Documentation that the non accredited, nonpublic school has provided a comparable15 number of hours as the child would have attended in a public or private school;

Requests from parents of students in non accredited, nonpublic schools for placement in the6 District school system will be evaluated by an assessment for placement team. That team will7 include the school principal, the school counselor and one (1) teacher of the grade in which the8 student is being considered for enrollment.

The District is not obligated to provide instructional materials for other public or private schools. If a parent or guardian is not in agreement with the placement of the child, he/she may request a33 hearing before the Board.

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The Board directs the Superintendent to establish a system of reporting student progress and will23 require all staff to comply with such a system as part of their teaching responsibility. Staff and24 parents will be involved.

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©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2420 INSTRUCTION Revised on:111098765 Grading and Progress Reports1312

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The Board believes cooperation of school and home is a vital ingredient in the growth and14 education of students and recognizes its responsibility to keep parents informed of student15 welfare and progress in school.

The issuance of grades and progress reports on a regular basis serves as a basis for continuous18 evaluation of student performance and for determining changes that should be made to effect19 improvement. These reports will be designed to provide information helpful to the students,20 teachers, counselors, and parents.

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The Board recognizes that students of the same age are at many intellectual and developmental13 levels and that these differences are a normal part of human development. Because of these14 differences, the administrators and teaching staff are directed to make every effort to develop15 curricula and programs that will meet the individual and unique needs of all students and allow16 them to remain with their age cohorts.

Should retention be a consideration, a study team including the student's parents/guardians, the23 student, special services, appropriate teachers, counselors, support staff, and administrators, will24 convene. The meeting should take place immediately following the third (3rd) quarter marking25 period or second trimester. Goals will be set for the fourth (4th) quarter marking period or third26 trimester. During the fourth quarter or third trimester, another meeting will be held to review the27 set goals and student's progress. The decision for promotion or retention will be made by the28 study team.

If a parent insists that a student be retained or promoted, a written notice will be placed in the31 student’s permanent file that the retention or promotion was a parent’s decision and not32 recommended by the school.

Promotion and Retention

©MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 2421 INSTRUCTION Revised on: 11/10/20101098765

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It is the philosophy of the District that students thrive best when placed in or promoted to grade19 levels with other students of compatible age, physical, social, and emotional status. It is the20 District’s philosophy to promote students who demonstrate success within those compatibilities.

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©MTSBA 2020 Choteau Public Schools21 Adopted on: 02/09/20063 Reviewed on: 3/13/20184 2450 R INSTRUCTION Revised on:765 Recognition of Native American Cultural Heritage98 The District recognizes the distinct and unique cultural heritage of Native Americans and is10 committed in the District’s educational goals to the preservation of such heritage.1211 In furtherance of the District’s educational goals, the District is committed to:1413 • Working cooperatively with Montana Tribes in close proximity to the District, when15 providing instruction, when implementing educational goals or adopting rules relating to16 education of students in the District;1817 • Periodically reviewing its curriculum to ensure the inclusion of cultural heritage of19 Native Americans, which will include but not necessarily be limited to:2120 • Considering methods by which to provide books and materials reflecting22 authentic historical and contemporary portrayals of Native Americans;2423 • Taking into account individual and cultural diversity and differences among25 students;2726 • Providing necessary training for school personnel, with the objective of gaining an28 understanding and awareness of Native American culture, which will assist the District’s29 staff in its relations with Native American students and parents.3130 The Board may require certified staff to satisfy the requirements for instruction in American32 Indian studies, set forth in § 20 1 503, MCA.36353433 Legal Reference: Art. X, Sec. 1(2), Montana Constitution37 §§ 20 1 501, et seq., MCA Indian Education for All38 10.55.603 ARM Curriculum and Assessment39 10.55.701 ARM Board of Trustees40 10.55.803 ARM Learner Access434241

2625 1.

The Board shall adopt a program of educational services for each student whose dominant17 language is not English. The program shall include bilingual/bicultural or English as a second18 language instruction.

The Superintendent or his/her designee shall implement and supervise an LEP program which21 ensures appropriate LEP instruction and complies with applicable laws and regulations.

The Superintendent or his/her designee, in conjunction with appropriate stakeholders, shall24 develop and disseminate written procedures regarding the LEP program, including: Program goals. Student enrollment procedures. Assessment procedures for program entrance, measurement of progress, and program31 exit. Classroom accommodations. Grading policies. List of resources, including support agencies and interpreters.

The District shall establish procedures for identifying students whose language is not English.40 For students whose dominant language is not English, assessment of the student’s English41 proficiency level must be completed to determine the need for English as a Second Language42 instruction.

In accordance with the Board’s philosophy to provide a quality educational program to all11 students, the District shall provide an appropriate planned instructional program for identified12 students whose dominant language is not English. The purpose of the program is to increase the13 English proficiency of eligible students, so they can attain academic success. Students who have14 limited English proficiency (LEP) will be identified, assessed, and provided appropriate services.

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Students whose dominant language is not English should be enrolled in the District, upon proof45 of residency and other legal requirements. Students shall have access to and be encouraged to46 participate in all academic and extracurricular activities of the District.

©MTSBA 2020 Choteau Public Schools21 Adopted on: 09/11/20033 Reviewed on: 3/13/20184 2500 INSTRUCTION Revised on:65 Page 1 of 287 Limited English Proficiency Program109

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Students participating in LEP programs shall be required, with accommodations, to meet4 established academic standards and graduation requirements adopted by the Board.

The LEP program shall be designed to provide instruction which meets each student’s individual7 needs based on the assessment of English proficiency in listening, speaking, reading, and8 writing. Adequate content area support shall be provided while the student is learning English,9 to assure achievement of academic standards.

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The LEP program shall be evaluated for effectiveness as required, based on the attainment of12 English proficiency, and shall be revised when necessary.

The District shall maintain an effective means of outreach to encourage parental involvement in20 the education of their children. Reference: Title VI, Civil Rights Act of 196425 Equal Education Opportunities Act as an amendment to the Education26 Amendments of 1974 Bilingual Education Act27 20 U.S.C. §§ 7401, et seq., as amended by the English Language Acquisition, Language Enhancement, and Academic Achievement Act Title III, §§ 3001 3304 of HRI, No Child Left Behind Act of 2001, P.L.

At the beginning of each school year, the District shall notify parents of students qualifying for15 LEP programs about the instructional program and parental options, as required by law. Parents16 will be regularly apprised of their student’s progress. Whenever possible, communications with17 parents shall be in the language understood by the parents.

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The district shall monitor all food and beverages sold or served to students, including those33 available outside the federally regulated child nutrition programs. This regulation only applies34 during the school day from 8:30 am to 3:32 pm. Any food or beverages sold during this time,35 outside of the federally regulated child nutrition programs, must be pre approved by the building36 administrator.

Health Enhancement and Physical Activity Opportunities

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All students K 12 shall receive nutrition education that teaches the knowledge and skills15 necessary to adopt healthy eating behaviors and is aligned with the Montana’s Health16 Enhancement Content Standards and Benchmarks.

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The Superintendent shall continually evaluate vending policies and contracts. Maintaining Student Wellness

The Superintendent may develop and implement administrative rules consistent with this policy.43 Input from teachers, parents, students, staff, trustees and the public is welcome and will be44 directed towards the superintendent.

Nutrition Standards

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The District shall offer health enhancement opportunities that include components of a quality21 health enhancement program taught by certified staff or qualified health professionals. Health22 enhancement shall equip students with the knowledge, skills, and values necessary for lifelong23 physical activity. Health enhancement instruction shall be aligned with the Montana’s Health24 Enhancement Content and Standards.

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The Choteau School District is committed to providing school environments that promote and9 protect children’s health, well being, and ability to learn by supporting healthy eating and10 physical activity. Therefore, it is the policy of the Choteau School District that: Nutrition Education

©MTSBA 2017 18 Choteau Public Schools21 Adopted on: 02/09/20063 Reviewed on: 8/16/20224 2510 R INSTRUCTION Revised on:65 Page 1 of 287

The District shall ensure that reimbursable school meals meet the program requirements and29 nutrition standards found in federal regulations. The District shall encourage students to make30 nutritious food choices though accessibility and marketing efforts of healthful foods.

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The administration consisting of the building principals and the superintendent shall be charged4 with the responsibility of supporting and maintaining student nutrition and wellness. As written,5 this policy implies and the superintendent is directed to have community involvement including6 input from teachers of physical education and school health professionals, parents, students,7 school food service, the Board, educators and the public to develop, periodically review and8 implement the District’s wellness policy; as well as inform and update the public on the content9 of the wellness policy and periodically assess the policy and make this assessment available to10 the public.. The Superintendent shall report to the Board, as requested, on the District’s11 programs and efforts of maintaining student nutrition and wellness. Reference: PL 108 265 Child Nutrition and WIC Reauthorization of 2004

Act

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CHOTEAU PUBLIC SCHOOLS R = required 3000 TABLESTUDENTSSERIESOFCONTENTS 3110 Entrance, Placement, and Transfer 3110P Admission of Nineteen Year Old Student R 3120 Compulsory Attendance 3121 3121P Enrollment and Attendance Records 3122 Attendance Policy R 3123 Attendance Policy Procedure Truancy 3124 Military Compact Waiver R 3125 Education of Homeless Children R 3125F McKinney Vento Education Assistance Dispute Resolution Form 3130 Students of Legal Age 3141 Discretionary Nonresident Student Attendance Policy 3141P Application for Attendance of Out of District Student 3141AP Nonresident Student Attendance Criteria 3141F Nonresident Student Contract Agreement 3145 3145P Foreign Exchange Students 3150 Part Time Attendance 3200 Student Rights and Responsibilities R 3210 Equal Education, Nondiscrimination and Sex Equity 3221 Student Publications 3222 Distribution and Posting of Materials 3224 Student Dress R 3225 3225F 3225P Sexual Harassment of Students R 3226 Bullying/Harassment/Intimidation/Hazing 3231 3231P Searches and Seizure 3235 Video Surveillance R 3300 Suspension and Expulsion Corrective Actions and Punishment R 3310 Student Discipline 3311 Firearms and Weapons 3312 Detention 3330 Use of Alcohol Sensor Device 3340 3340P Extra- and Co-Curricular Alcohol, Drug, and Tobacco Use 3341 Extra Curricular Pep Band Travel Policy 3410 Student Health/Physical Screenings/Examinations 3413 Student Immunization 3413F1 Medical Exemption Form for Immunization 3413F2 Religious Exemption Form for Immunization R 3415 3415P Management of Sports Related Concussions 3416 Administering Medicines to Students

3416F Montana Authorization to Possess or Self Administer Asthma, Severe Allergy, or Anaphylaxis Medication 3417 Communicable Diseases 3420 Head Lice 3431 Emergency Treatment 3431F Accident Report Form 3440 Removal of Student During School Day R 3520 Student Fees, Fines, and Charges 3530 Student Fund Raising Activities 3535 Distribution of Fund Drive Literature Through Students 3550 Student Clubs 3600 3600P 3600F Student Records 3600F2 Student Directory Information Notification Opt Out Form R 3606 Transfer of Student Records 3606F Records Certification Form R 3608 Receipt of Confidential Records 3611 Gangs and Gang Activity R 3612 3612P District Provided Access to Electronic Information, Services, and Networks 3630 Cell Phones and Other Electronic Equipment 3650 Montana Pupil Online Personal Information Protection Act 1

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Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3110 STUDENTS Revised on: 06/28/2004, 3/13/2018,5 09/10/19, 01/14/20, 6/22/2176 Entrance, Placement, and Transfer98 Entrance, Date, and Age10

School Entrance2827

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2. To be admitted to District schools, in accordance with the Montana Immunization Law, a34 child must have been immunized against varicella, diphtheria, pertussis, tetanus,35 poliomyelitis, rubella, mumps, and measles in the manner and with immunizing agents36 approved by the department. Immunizations may not be required if a child qualifies for37 conditional attendance or an exemption is filed as provided by Montana law.

3. The above requirements are not to serve as barriers to immediate enrollment of students40 designated as homeless or foster children as required by the Every Student Succeeds Act41 (ESSA) and the McKinney Vento Act as amended by ESSA. The District shall work42 with the local child welfare agency, the school last attended, or other relevant agencies to43 obtain necessary enrollment documentation and ensure a student receives education44 services in the best interests of the child. The Superintendent or designee shall serve as45 point of contact with all applicable agencies to review records, facilitate services and46 resolve disputes.

Non-resident students may be admitted at the discretion of the Trustees. Children will be16 enrolled in the grade identified in accordance with District policy or at the discretion of the of the17 administration in consultation with the student’s parents or guardians. The District requires18 proof of identity and an immunization record for every child to be admitted to District schools.

The trustees will enroll and admit a child to a school in the district when the child is 5 years of11 age or older on or before the tenth (10th) day of September of the school year in which the child12 is to enroll but is not yet 19 years of age who is a resident of the District. Parents may request a13 waiver of the age requirement. All waivers are granted in the sole discretion of the Trustees.

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1. The District requires that a student’s parents, legal guardian, or legal custodian present29 proof of identity of the child1 to the school within forty (40) days of enrollment, as well30 as proof of residence in the District. Students who are not residents of the District may31 apply for admission pursuant to Policy 3141.

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The trustees may at their discretion assign and admit a child to a school in the district who is21 under 5 years of age or an adult who is 19 years of age or older if there are exceptional22 circumstances that merit waiving the age provision. The trustees may also admit an individual23 who has graduated from high school but is not yet 19 years of age even though no special24 circumstances exist for waiver of the age provision of this Policy.

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1 31102 Page 2 of 343 Placement65

A student transferring into the District will be admitted and placed32 subject to observation by appropriate teachers and a building principal during a probation period33 of two (2) weeks. Thereafter, should doubt arise as to initial grade and level placement of a34 student, school personnel will conduct an educational assessment to determine appropriate grade35 and level placement.

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The District goal is to place students at levels and in settings that will increase the probability of7 student success. Developmental testing, together with other relevant criteria, including but not8 limited to health, maturity, emotional stability, and developmental disabilities, may be9 considered in the placement of all students. Final disposition of all placement decisions rests10 with the principal, subject to review by the Superintendent or the Board. of Relocated Military Families

The Board shall assign and admit a child whose parent or guardian is being relocated to Montana15 under military orders to a school in the district and allow the child to preliminarily enroll in16 classes and apply for programs offered by the District prior to arrival and establishing residency.

The student will be placed in student data management system as soon as enrolled under this19 provision. The student will attend classes during preliminary enrollment and the Board20 authorizes the administration to provide offsite instruction to the student if not present in the21 District. The District will include a student enrolled under this provision as part of the22 calculation of ANB. Transfer2625 District policies regulating the enrollment of students from other accredited elementary and27 secondary schools are designed to protect the educational welfare of children. Elementary Grades (K 8)3130

1211 Children

Secondary Grades (9-12) Credit Transfer38 A transfer of credits from any secondary school is subject to a satisfactory examination of the39 following:4140 1. Appropriate certificates of school accreditation;42 2. Length of course, school day, and school year;43 3. Content of applicable courses;44 4. School building as it relates to credit earned (i.e., lab areas for appropriate science or45 vocational instruction);

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31101 Page 3 of 332 5. Appropriate evaluation of student performance leading toward credit issuance.54 The District will follow Montana Accreditation Rules and Standards, along with local alternate6 procedures for earning credit, in reviewing requests for transfer of credits. High school7 principals have authority for approving credit transfers, subject to review by the Superintendent8 or the Board.109 Legal Reference: § 20 5 101, MCA Admittance of child to school11 § 20 5 403, MCA Immunization required release and12 acceptance of immunization records13 § 20-5-404, MCA Conditional attendance14 § 20 5 405, MCA Medical or religious exemption15 § 20 5 406, MCA Immunization record16 § 44 2 511, MCA School enrollment procedure17 10.16.3122, ARM Local Educational Agency Responsibility18 For Students with Disabilities19 10.55.601, et seq., ARM Accreditation Standards: Procedures20 Chapter 20 2021 General Legislative Session21 HB 246 2021 General Legislative Session242322

The district superintendent is given the authority to recommend admittance or denial to the18 Board students admission in accordance with this procedure. Students who are denied admission19 by the superintendent may appeal to the Board of Trustees within thirty (30) days of said denial. The Board shall make the final decision.

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1 Choteau Public Schools32 Adopted on: 0/28/20044 Reviewed on:5 3110P STUDENTS Revised on: 3/13/2018876

28 4.

The following criteria must be met for the nineteen (19) year ol applicants:2423 Be in good standing with the most recently attended school in terms of academics,25 conduct, and attendance. Be able to demonstrate a record free of truancy. Be able to demonstrate a clean behavior record in the school last attended. Have no criminal record. Have passing grades in the school previously attended. Have completed the Choteau Schools’ application process (if necessary). Present no other educationally related detriment to the students in the Choteau Public32 Schools. The admittance of the student will not require the hiring of new staff, require educational34 services not currently provided in the school, or create over crowding of existing classes.

Any student who has reached his/her nineteenth (19th) birthday on or prior to September 10th of11 the year in which the child is to enroll must apply to the district superintendent for admittance.

Admission to Choteau Public School, as a nineteen year old student, is a privilege, not a right14 granted by law. As such, the Choteau School District will screen all nineteen year old students15 and accept only those who meet the criteria set forth in this procedure.

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Admission of Nineteen Year Old Student

The nineteen (19) year old student MUST provide a written request as to why he/she should be37 admitted into the school district. This formal written request must also include reasons why38 seeking a G.E.D. or correspondence course work are not viable options.

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§ 20 5 108, MCA Tribal agreement with district for Indian child44 compulsory attendance and other agreements

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Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3120 R STUDENTS Revised on: 3/13/201865 Compulsory Attendance87

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The provisions above do not apply in the following cases:21 (a) The child has been excused under one of the conditions specified in 20 5 102.22 (b) The child is absent because of illness, bereavement, or other reason prescribed by the policies of23 the trustees.24 (c) The child has been suspended or expelled under the provisions of 20 5 202.25 (d) The child is excused pursuant to Section 2 of 20 5 103.

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§ 20 5 101, MCA Admittance of child to school

Parents or legal guardians or legal custodians are responsible for seeing that their children who are age16 seven (7) or older before the first (1st) day of school attend school until the later of the following dates:17 1. Child’s sixteenth (16th) birthday; or18 2. Completion date of the work of eighth (8th) grade.

§ 20 5 109, MCA Nonpublic school requirement for compulsory46 enrollment exemption § 20 5 202, MCA Suspension and Expulsion

Compulsory attendance stated above will not apply when children: Are provided with supervised correspondence or home study; or Are excused because of a determination by a district judge that attendance is not in the best30 interests of the child; or Are enrolled in a non public or home school; or Are enrolled in a school in another district or state; or Are excused by the Board on a determination that attendance after age of sixteen (16) is not in the best interests of the child and the school.

Legal Reference: § 20 1 308, MCA Religious instruction released time program

§ 20 5 103, MCA Compulsory attendance and excuses § 20 5 104, MCA Attendance officer § 20 5 106, MCA Truancy § 20 5 107, MCA Incapacitated and indigent child attendance

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§ 20 5 102, MCA Compulsory enrollment and excuses

To reach the goal of maximum educational benefits for every child requires a regular continuity of9 instruction, classroom participation, learning experiences, and study. Regular interaction of students with10 one another in classrooms and their participation in instructional activities under the tutelage of competent11 teachers are vital to the entire process of education. This established principle of education underlies and12 gives purpose to the requirement of compulsory schooling in every state in the nation. A student’s regular13 attendance also reflects dependability and is a significant component of a student’s permanent record.

• Participating in the Running Start Program at district expense under Section 20 9 706,37 MCA;

• Enrolled in an educational program or course provided at district expense using electronic44 or offsite delivery methods, including but not limited to tutoring, distance learning45 programs, online programs, and technology delivered learning programs, while attending

Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3121 STUDENTS Revised on: 11/9/2165 Page 1 of 27 Enrollment and Attendance Records98 Since accurate enrollment and attendance records are essential both to obtain state financial10 reimbursement and to fulfill the District’s responsibilities under the attendance laws, staff shall11 be diligent in maintaining such records.1312

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A district may only include, for ANB purposes, any student who participates in pupil instruction14 as defined in Section 20 1 101(17), MCA and for whom ANB may be claimed under Title 20,15 including but not limited to an enrolled student who is:

• Receiving special education and related services, other than day treatment, under a32 placement by the trustees at a private nonsectarian school or private program if the33 student’s services are provided at the district’s expense under an approved individual34 education plan supervised by the district;

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• Living with a caretaker relative under Section 1-1-215, MCA;

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• A resident of the district or a nonresident student admitted by trustees under a student18 attendance agreement and who is attending a school of the district;

• Receiving education services, provided by the district, using appropriately licensed40 district staff at a private residential program or private residential facility licensed by the41 Department of Public Health and Human Services;

• Unable to attend school due to a medical reason certified by a medical doctor and21 receiving individualized educational services supervised by the district, at district22 expense, at a home or facility that does not offer an educational program;

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• Unable to attend school due to the student’s incarceration in a facility, other than a youth25 detention center, and who is receiving individualized educational services supervised by26 the district, at district expense, at a home or facility that does not offer an educational27 program;

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• A student of the district completing work on a proficiency basis in accordance with4 Sections 20-9-311(4)(d) and 20-9-324(18)(b), MCA;

• A student participating in an “innovative educational program” as defined in Section 1510 30 3102, MCA;

a school of the district or any other nonsectarian offsite instructional setting with the1 approval of the trustees of the district;

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A student with a disability who is over 19 years old but under 21years of age, has been19 enrolled by the Board of Trustees in accordance with Policy 3110, and qualifies in20 accordance with Section 20 9 311(7), MCA, to remain enrolled and be served by schools,21 if the following criteria are satisfied:22 • the student has not graduated;2423

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• the student is eligible for special education services and is likely to be eligible for25 adult services for individuals with developmental disabilities due to the26 significance of the student's disability; and

• A student gaining credit for participating in a work-based learning program pursuant to7 [New Section 8] of Chapter 247, Laws of 2021 and Policy 2600;

Enrollment for Purposes of Participation in Extracurricular Activities By an Unenrolled Child or39 Part Time Enrolled Student4140

• the student's individualized education program has identified transition goals that29 focus on preparation for living and working in the community following high30 school graduation since age 16 or the student's disability has increased in31 significance after age 16.3332

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The District shall include for ANB purposes a child who during the prior school year:42 a. resided in the District;43 b. was not enrolled in the District or was not enrolled full time; and44 c. completed an extracurricular activity with a duration of at least 6 weeks in accordance45 with Policy 3510.

• A resident of the district attending a Montana job corps program under an interlocal13 agreement with the district under Section 20 9 707, MCA; or

•

In order for a student who is served through distance learning or offsite delivery methods to be34 included in the calculation of average number belonging, the student must meet one or more of35 the conditions for participating in offsite instruction pursuant to Section 20 7 118, MCA.

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• A resident of the district attending a Montana Youth Challenge Program under an16 interlocal agreement with the district under Section 20 9 707, MCA.

1 Each completed extracurricular activity that, inclusive of practices and post season tournaments,2 lasts 6 weeks or longer shall be counted as one-sixteenth enrollment. Each completed3 extracurricular activity lasting longer than 18 weeks may be counted as one eighth enrollment. A4 child may not be counted as more than one full-time enrollment for ANB purposes.65 For purposes of calculating ANB under this section, "extracurricular activity" means:7 a. a sport or activity sanctioned by an organization having jurisdiction over interscholastic8 activities, contests, and tournaments;9 b. an approved career and technical student organization, pursuant to Section 20 7 306,10 MCA; or11 c. a school theater production.1312 Homeless Youth and Foster Children14 Assignment to schools shall be subject to modification when federal law applicable to students15 placed in foster care or students who are homeless requires that such students be educated in a16 “school of origin” that differs from the assigned school.191817 Cross References: Policy 3510 School Sponsored Activities20 Policy 2600 Work Based Learning2221 Legal Reference: § 1 1 215, MCA Residence rules for determining23 § 20 9 311, MCA Calculation of average number belonging (ANB)24 three year averaging.25 § 20-9-706, MCA Running start program authorizing class credits at26 postsecondary institution eligibility payment for27 credits28 § 20 9 707, MCA Agreement with Montana youth challenge program29 or accredited Montana job corps program30 29 U.S.C. 794 Nondiscrimination under Federal grants31 and programs32 34 CFR 300.1, et seq. Assistance to states for the education of children33 with disabilities34 Chapter 297 2021 General Legislative Session35 Chapter 269 2021 General Legislative Session36 Chapter 247 2021 General Legislative Session37 Chapter 406 2021 General Legislative Session44434241403938

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e) Attending 720 aggregate hours or more = Full time enrollment A school district may include in its calculation of ANB a pupil who is enrolled in a program30 providing fewer than the required aggregate hours of pupil instruction required under subsection31 20 9 311(4)(a) or (4)(b) if the pupil had demonstrated proficiency in the content ordinarily32 covered by the instruction as determined by the school board using district assessments. The33 ANB must be converted to an hourly equivalent based on the hours of instruction ordinarily34 provided for the content over which the student has demonstrated proficiency. 20 9 311(4)(d).

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Students who are receiving instructional services, who were in the education program and, due to38 medical reasons certified by a medical doctor, are unable to be present for pupil instruction, may39 be counted as enrolled for ANB purposes, if the student:4140 a) Is enrolled and is currently receiving organized and supervised pupil instruction;4342 b) Is in a home or facility which does not offer a regular educational program; and4544 c) Has instructional costs during the absence, which are financed by the District’s general46 fund.

Choteau Public Schools21 Adopted on: 12/10/20133 Reviewed on: 3/13/20184 3121P STUDENTS Revised on:65 Page 1 of 27 Enrollment and Attendance Records98

a) The child must meet the definition of pupil as found in § 20 1 101(11), MCA; b) Attending 180 to 359 aggregate hours = One quarter time enrollment2322 c) Attending 360 to 539 aggregate hours = One half time enrollment d) Attending 540 to 719 aggregate hours = Three quarter time enrollment

Average Number Belonging (ANB) is the enrollment measure used for the State Foundation Program calculations as defined in § 20 9 311, MCA. The ANB of one year is based on the13 attendance records of the preceding year. Funding for districts is based on ANB, which is based14 on “aggregate hours” per year and must be accurate. “Aggregate hours” means the hours of15 pupil instruction for which a school course or program is offered or for which a pupil is enrolled. For a child to be counted for ANB purposes:1918

Homebound Students37

If a homebound student does not meet the criteria set forth above, the District may request a4 variance through the Office of Public Instruction, for consideration of the student in the5 enrollment count for ANB purposes beyond the tenth (10th) day of absence. Accounting98 Days present and absent for every student are to be recorded in each building, for the purpose of10 informing parents of a student’s attendance record.

averaging272625

On the first (1st) Monday in October and the first (1st) Monday in February, the number of all13 enrolled students (whether present or absent) by grade level and class will be recorded on the14 forms provided by the District. Special education children who are enrolled in special programs15 sixteen (16) hours or more a week will be listed separately. The Director of Special Education16 should be contacted to verify this count. Monthly student counts of enrolled children by grade17 and classroom will be provided by the office. Reference: 10.20.102, ARM Calculation of Average Number Belonging (ANB)22 § 20 1 101, § 20 9 311, Calculation of average number belonging (ANB) year

3121P1 Page 2 of 232

MCA Definitions23

1211

24 three

MCA

21201918 Legal

76 Attendance

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3122 STUDENTS Revised on: 3/13/2018111098765 Attendance Policy1312

Specific rules and regulations regarding attendance and tardies can be found in the respective27 student handbook.

2625

31302928

To reach the goal of maximum educational benefits for each child requires a regular continuity14 of instruction, classroom participation, learning experiences, and study. Regular interaction of15 students with one another in the classroom and their participation in instructional activities under16 the tutelage of competent teachers are vital to the entire process of education. This established17 principle of education underlies and gives purpose to the requirement of compulsory schooling in18 every state in the nation. The good things schools have to offer can only be presented to students19 in attendance. A student’s regular school attendance also reflects dependability and is a significant component22 on a student’s permanent record. Future employers are as much concerned about punctuality and23 dependability as they are about academic record. School success, scholarship, and job24 opportunity are greatly affected by a good attendance record.

2120

105, MCA Attendance officer powers and duties31 § 20 5 106, MCA Truancy32 § 20

104, MCA Attendance officer30 § 20

2423 Upon

107, MCA Incapacitated and indigent child attendance33 § 41 5 103(22), MCA Definitions424140393837363534

For the purpose of this policy “truant” or “truancy” means the persistent non attendance without excuse,15 as defined by this policy, for all or any part of a school day equivalent to the length of one class period of16 a child required to attend a school under 20 5 103. “Habitual truancy” means recorded unexcused17 absences of 9 or more days or 54 or more parts of a day, whichever is less, in 1 school year.

282726 Legal Reference: § 20

103, MCA Compulsory attendance and excuses29 § 20

2221

The Choteau School District’s definition of non attendance without excuse is stated in the respective20 student handbooks. The Choteau School district has appointed the administration as the attendance officers. the board designating one or more of its staff as the attendance officer(s), the attendance officer(s)25 shall have the powers and duties as stated in 20 5 105(1) (Section 2), MCA. 5 5 5 5

Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3123 R STUDENTS Revised on:765 Attendance Policy Truancy98 Students are expected to attend all assigned classes each day. Teachers shall keep a record of absence and10 tardiness. Before the end of the school day, each school shall attempt to contact every parent, guardian,11 or custodian whose child is absent from school but who has not reported the child as absent for the school12 day, to determine whether the parent, guardian, or custodian is aware of the child’s absence from school.1413

1918

2. Members of the veterans of the uniformed services who are severely injured and33 medically discharged or retired for a period of 1 year after medical discharge or34 retirement; and

4140

3. Members of the uniformed services who die on active duty or as a result of injuries37 sustained on active duty for a period of 1 year after death.

1. Hand Carried/Unofficial Educational Records: In the event that official educational42 records cannot be released to a parent for the purpose of school transfer, the custodian of43 records from the sending school shall prepare and furnish to the parent a complete set of44 unofficial educational records containing uniform information as determined by the45 Interstate Commission.

4746

The State of Montana is one of numerous states across the country that is a member of the10 Interstate Compact on Educational Opportunity for Military Children. As a school district within11 the State of Montana subject to the laws of the State of Montana, the District shall follow the12 requirements of the Compact for students who enroll at the District for whom the Compact13 applies. Purpose1716

1514

Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3124 STUDENTS Revised on:65 Page 1 of 57 Military Compact Waiver98

The purpose of the Interstate Compact on Educational Opportunity for Military Children is to18 remove barriers to educational success for children of military families due to frequent relocation19 and deployment of their parents. The Compact facilitates educational success by addressing20 timely student enrollment, student placement, qualification and eligibility for programs21 (curricular, co curricular, and extra curricular), timely graduation, and the facilitation of22 cooperation and communication between various member states’ schools. Applicability2625 This Compact applies only to children of:2827

2423

3635

1. Active duty members of the uniformed services as defined in the Compact, including29 member of the national guard and reserve on active duty orders pursuant to 10 U.S.C.,30 12301(d) and 12304;3231

3938

Educational Records and Enrollment

2322

2. Official Educational Records/Transcripts: At the time of enrollment and conditional9 placement of a qualifying student at the District, the District shall request the student’s10 official educational records from their last school of attendance.

Placement and Attendance4140

31241 Page 2 of 532 Upon receipt of the unofficial educational records, the District shall enroll and4 appropriately place the student based upon the information the school receives in the5 unofficial educational records, pending validation by the official records, as soon as6 possible.

464544

1211

A student who has satisfactorily completed the prerequisite grade level in the sending32 school shall be eligible for enrollment in the next highest grade level in the District, at the33 receiving school, regardless of age.

3938

3. Immunizations: The District shall provide a period of thirty (30) days from the date of17 enrollment, or such other time frame as determined by the rules of the Interstate18 Commission, within which students may obtain any immunizations required by the19 District. Where the District’s requirements include a series of immunizations, initial20 vaccinations must be obtained within thirty (30) days, or within the timeline determined21 to be reasonable by the Interstate Commission.

4. Kindergarten and First Grade Entrance Age: Students shall be allowed to continue24 their enrollment at grade level at the District, commensurate with their grade level from25 their receiving school, including kindergarten, at the time of transition. However, the26 provisions of Montana Code 20 5 101 regarding trustees enrolling a child in kindergarten27 or in first grade whose fifth (5th) or sixth (6th) birthday occurs on or before the tenth (10th)28 day of September of the school year in which the child is to enroll but is not yet 19 years29 of age, shall continue to apply.

3130

A school receiving such a request shall process the official educational records request13 and furnish such within a period of ten (10) days, or within the timeline determined to be14 reasonable by the Interstate Commission.

3534

A student who is transferring into the District after the start of the school year shall enter36 the District on the student’s validated grade level from an accredited school in the37 sending state.

1615

1. Course Placement: Upon transfer of a qualifying student, the receiving District shall42 place the student in courses consistent with the student’s courses in the sending school43 and/or the school’s educational assessments.

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1211

Continuing the student’s academic program from the previous school and promoting7 placement in academically and career challenging courses should be paramount when8 considering placement. This requirement does not preclude the District from performing9 subsequent evaluations to ensure appropriate placement and continued enrollment of the10 student in the course(s).

4. Placement Flexibility: The District’s Administration shall have the flexibility to waive36 course/program prerequisites or other preconditions for placement in courses/programs37 offered by the receiving District.

2. Educational Program Placement: The District shall initially honor placement of the13 student in educational programs based on current educational assessments conducted at14 the sending school or participation/placement in similar programs at the sending school. Educational program placement includes, but is not limited to, gifted and talented17 programs and English as a second language. This requirement does not preclude the18 District from performing subsequent evaluations to ensure appropriate placement of the19 student.

4645

3. Special Education Services: In compliance with the federal requirements of the22 Individuals with Disabilities Education Act, the District, as the receiving school, shall23 initially provide comparable services to a student with disabilities based on his or her24 current Individual Education Plan.

31241 Page 3 of 532 Course placement includes, but is not limited to honors, international baccalaureate,4 advanced placement, vocational, technical, and career pathways courses.65

2625

5. Absences Relating to Deployment Activities: A student whose parent/legal guardian is40 an active duty member of the uniformed services and has been called to duty for, is on41 leave from, or immediately returned from deployment in a combat zone or combat42 support position, shall be granted additional excused absences at the discretion of the43 District’s Superintendent to visit with his or her parent/legal guardian relative to such44 leave or deployment of the parent/guardian.

3534

3130

1615

In compliance with Section 504 of the Rehabilitation Act and with Title II of the27 Americans with Disabilities Act, the District, as the receiving school, shall make28 reasonable accommodations and modifications to address the needs of incoming students29 with disabilities consistent with his or her existing 504 or Title II Plan. This does not preclude the District, as the receiving school, from performing subsequent32 evaluations to ensure appropriate placement and/or accommodations are made for the33 student.

3938

1. Eligibility for Enrollment: A Special Power of Attorney pertaining to the guardianship5 of a student of a military family and executed under applicable law shall be sufficient for6 the purposes of enrollment and all other actions requiring parental participation and7 consent.

1817

1. Graduation Course Requirements Waiver: The receiving District’s Administration,28 through the Superintendent or designee, shall waive specific courses that are required for29 graduation if similar coursework has been satisfactorily completed at another school.

2221 Graduation2423 In order to facilitate the on time graduation of children of military families, the receiving District25 shall incorporate the following procedure:2726

31241 Page 4 of 52 Eligibility43

2. Exit Exams: In lieu of testing requirements required for graduation at the receiving41 District, the District and the State of Montana shall accept any or all of the following:4342 A. Exit exams or end of course exams required for graduation from the sending44 school;45 B. National norm referenced achievement tests; or46

2. Eligibility for Extra-Curricular Activity Participation: The District shall facilitate the19 opportunity for transitioning military students’ inclusion in extracurricular activities,20 regardless of application deadlines, to the extent the student is otherwise qualified.

A transitioning military student, placed in the care of a noncustodial parent or other14 person standing in loco parentis who lives in a jurisdiction other than that of the custodial15 parent, may continue to attend the school in which he or she was enrolled when residing16 with the custodial parent.

1312

If the receiving District does not waive the specific course requirement for graduation36 and the student would have otherwise qualified to graduate from the sending school, the37 receiving District shall provide an alternative means of acquiring required course work to38 ensure that the student’s graduation will occur on time.4039

3130

The receiving District shall not charge tuition to a transitioning military student placed in10 the care of a noncustodial parent or other person standing in loco parentis who lives in a11 jurisdiction other than that of the custodial parent.

If the District does not waive the specific course requirement for graduation, the District32 shall provide a reasonable justification for the denial. This justification shall be provided33 to the parent/legal guardian in writing.

3534

1716 Conflicts1918 All state laws and District policies that conflict with

In the event the above alternatives cannot be accommodated by the receiving District for6 a student transferring during his or her senior year, subsection 3, below, shall apply. Transfer During Senior Year of High School: Should a military student transferring at9 the beginning of or during the senior year be ineligible to graduate from the receiving10 District after all alternatives have been considered, the sending school and the receiving District shall ensure the receipt of a diploma from the sending school if the student meets graduation requirements of the sending school.

12 the

87 3.

policy and/or in conflict with the20 Compact are superseded to the extent of the conflict.2221 Cooperation2423 The receiving District, through its administration, shall timely cooperate with all state agency25 inquiries and other District/school inquiries relating to a student who is covered by the Compact.282726 Cross Reference: 2333 Participation in Commencement Exercises29 2410 2410P High School Graduation Requirements30 2413 Credit Transfer and Assessment for31 Placement32 3110 Entrance, Placement, and Transfer3433 Legal Reference: 20 1 230, MCA Enactment interstate Compact on35 Educational Opportunity for Military36 Children provisions4746454443424140393837

1413

31241 Page 5 of 532 C. Alternative testing.54

In the event that one of the states in question is not a member of this Compact, the15 member state shall use best efforts to facilitate the on time graduation of the student. this

1615

Choteau Public Schools21 Adopted on: 01/09/20033 Reviewed on:4 3125 R STUDENTS Revised on: 3/13/2018, 09/10/1965 Education of Homeless Children7

Every child of a homeless individual and every homeless child are entitled to equal access to the same8 free, appropriate public education as provided to children with permanent housing. The District must9 assign and admit a child who is homeless to a District school regardless of residence and irrespective of10 whether the homeless child is able to produce records normally required for enrollment. The District may11 not require an out of District attendance agreement and tuition for a homeless child. Should a child become homeless over the course of the school year, the child must be able to remain at14 the school of origin, or be eligible to attend another school in the district.

Anyone having a concern or complaint regarding placement or education of a homeless child will first37 present it orally and informally to the District homeless liaison. To further ensure that the District is38 removing barriers to the educational access and success of children and youths who are homeless, and to39 ensure that Title 1 funding is expended in an appropriate manner, the District has adopted the dispute40 resolution form at 3125F. Reference: 1700 Uniform Complaint Procedure 3125F McKinney Vento Homeless Educational Assistance Dispute Resolution Reference: 42 U.S.C. §§42 U.S.C. § 11301 et seq 11431, et seq. Homeless Assistance Act 20 5 101, MCA Admittance of child to school

2120

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45 McKinney

The Superintendent will review and revise as necessary rules or procedures that may be barriers to17 enrollment of homeless children and youths. In reviewing and revising such procedures, the18 Superintendent will consider issues of transportation, immunization, residence, birth certificates, school19 records, and other documentation. Homeless students will have access to services comparable those offered to other students, including but22 not limited to:2423 Transportation services;25 2. Educational services for which a student meets eligibility criteria (e.g., Title I);26 Educational programs for children with disabilities and limited English proficiency;27 4. Programs in vocational and technical education;28 5. Programs for gifted and talented students; and29 School nutrition program.

46 §

1312

The Superintendent will give special attention to ensuring the enrollment and attendance of homeless32 children and youths not currently attending school. The Superintendent will appoint a liaison for33 homeless children. A “homeless individual” is defined as provided in the McKinney Homeless34 Assistance Act.

3130

4847

4241 Cross

44 Legal

Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3125F STUDENTS Revised on:765 MCKINNEY VENTO HOMELESS EDUCATION ASSISTANCE8 DISPUTE RESOLUTION FORM109 School District ___________________________ Liaison _____________________11 Telephone __________________1312 Date of first contact by homeless individual, guardian, or representative ____________1514 Homeless Student’s Name ________________________________________1716 Describe the issue(s) in question ___________________________________________232221201918 School District Contact _____________________ Telephone __________________24 (Superintendent/Principal)25 Date _______________ (within 7 business days)26 Resolution of Liaison/School District Level (describe below) or27 Forwarded to OPI Homeless Coordinator [please contact at (406) 444 2036)2928 Date _______________ (within 15 business days)30 Resolution to OPI Homeless Coordinator Level (describe below) or31 Forwarded to Superintendent of Public Instruction3332 Describe Resolution Results _____________________________________________40393837363534 Homeless Coordinator Signature __________________________________________4241 This form must be filed with Heather Denny43 Homeless Coordinator44 Office of Public Instruction45 Po Box 20250146 Helena, MT 59620 250147

from

under their own cognizance. Counselors will guide42 and counsel potential dropouts and encourage their continued attendance. Parents will be notified43 of impending dropouts by the school.47464544

Adult students may withdraw school

1 Choteau Public Schools32 Adopted on: 11/30/19984 Reviewed on:5 3130 STUDENTS Revised on: 10/12/2006, 3/13/2018, 01/14/2076 Page 1 of 28 Students of Legal Age109 Every student eighteen (18) years of age or older, like all other students, will comply with the11 rules established by the District, pursue the prescribed course of study, and submit to the12 authority of teachers and other staff members as required by policy and state law.1413 Forms15 Adult students who reside with parents or guardians and/or are classified as dependents of16 parents or guardians for tax purposes must have applicable forms completed by parents or17 guardians.1918 Admission to School2120 The residence of an adult student who is not residing with a parent or guardian will be22 considered the residence for school purposes.2423 Field Trips/Athletic Programs2625 Approved forms for participation will be required of all students. The form should indicate that27 the signature is that of the parent.2928 Absence/Lateness/Truancy3130 Absence notes will be signed by parents or guardians. Excessive absences will result in32 consequences according to policy 3122P and will be reported on the report card.3433 Suspension/Expulsion3635 All suspension and/or expulsion proceedings will conform to the requirements of state statutes.37 Notification of all such proceedings will be sent to parents or guardians.3938 Withdrawal From School4140

31301 page 2 of 232 Permission to Inspect Student Records54 A student that attains the age of legal majority is an “eligible student” under FERPA. An eligible6 student has the right to access and inspect their student records. An eligible student may not7 prevent their parents from accessing and inspecting their student records if they are a dependent8 of their parents in accordance with Internal Revenue Service regulations.109 Report Cards1211 Progress reports will be sent to the parent or legal guardian.1413 Excuses From School1615 The school will verify requests from students who wish to leave school early for reasons such as17 job interviews, college visits, driver testing, etc., with the organization being visited. Permission18 to leave school early may be denied for what is considered a non valid reason.2019 Financial Responsibility2221 Adult students can be held financially responsible for damage to school property.2726252423

6. The District will not admit nonresident students when doing so would cause the34 district to exceed the class size standards under 10.55.712 and 10.55.713, ARM.

2221

1716

3029

5. The District has the option of accepting a nonresident student who does not27 meet the criteria set forth herein, if the student agrees to special conditions of admission. Special conditions of admission include, but are not limited to:

8. The Board reserves the right to charge tuition for nonresident students. At its discretion,42 the Board may charge or waive tuition for all students whose tuition is required to be paid43 by one kind of entity, defined as either a parent or guardian or a school district. Any44 waiver of tuition will be applied equally to all students whose tuition is paid by the same45 kind of entity (i.e., if the District charges tuition in those circumstances where a resident46 district pays but waives tuition in those circumstances where a parent or guardian is47

A. The Nonresident Student Contract Agreement, #3141F.31 B. Enrolling in distance learning classes.

4140

4. Every nonresident student who attends District schools must reapply for admission for23 the succeeding school year by June 1. Admission in one school year does not infer or24 guarantee admission in subsequent years.

2625

3332

1. Except as required by § 20 5 321, MCA, the District will admit nonresident students at11 its discretion.

1312

3635

7. All resident students who become nonresidents because their parents or guardians37 move out of the District may continue attendance for the school year, barring registration38 in another District. At the completion of the school year, a student must apply as a39 nonresident student in accordance with #4.

2. The Superintendent will recommend to the Board any nonresident student14 admission in accordance with this policy, with the Board making the final decision on15 admission.

3. The District will examine a student’s records from this district and other school18 districts before any Board approval for admission. Review of the records and decisions19 regarding admission cannot be inconsistent with district policies regarding20 nondiscrimination.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3141 STUDENTS Revised on: 12/14/2006, 3/13/201865 Page 1 of 287 Discretionary Nonresident Student Attendance Policy109

31411 Page 2 of 232 responsible for tuition, the tuition waiver will be applicable to all students whose parents4 or guardians bear the responsibility for payment).65 9 All nonresident students will be considered ineligible transportees for school7 transportation services (20 10 101, MCA).98 10. The Board will not admit any student who is expelled from another school district.1110 Cross Reference: Policy 2161 2161P Special Education12 Policy 3110 Entrance, Placement, and Transfer13 Policy 3125 Education of Homeless Children14 Policy 3210 Equal Education, Nondiscrimination and Sex15 Equity16 Legal Reference: § 20 5 314, MCA Reciprocal attendance agreement with adjoining17 state or province18 § 20 5 320, MCA Attendance with discretionary approval19 § 20 5 321, MCA Attendance with mandatory approval tuition and20 transportation21 § 20 5 322, MCA Residency determination notification appeal for22 attendance agreement23 § 20 5 323, MCA Tuition and transportation rates24 10.10.301B, ARM Out of District Attendance Agreements25 10.55.712, ARM Class Size Elementary26 10.55.713, ARM Teacher Load and Class Size High School30292827

1. A nonresident student who does not meet the criteria outlined in the policy may be enrolled if the principal deems the situation warrants acceptance. Then both the parent/guardian and student must agree to special conditions of admission, as set forth in this contract (#3141 Section 5). Students who meet the criteria of policy #3141 may be required to meet these21 special conditions of admission, as set forth in this contract (#3141 Section 3, Part22 C, #9).

27 2.

29 4.

2019 2.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3141F STUDENTS Revised on: 12/14/2006765 Nonresident Student Contract Agreement98 Except as otherwise provided by law, admission to the District as a nonresident student is a10 privilege. The district has the option of accepting a nonresident student as set forth in District11 Policy #3141.1312 The Nonresident Student Contract Agreement will be applied for two circumstances:1514

2423 TERMS2625

1. Student must maintain a 2.000 GPA as demonstrated on a semester basis. Student will complete all homework as assigned in classes. Consistent attendance is mandatory. Student will comply with all district policies and procedures as well as rules and30 regulations outlined in the student handbook.

28 3.

3231

Failure to comply with any of the above conditions will constitute a violation of the Nonresident33 Student Contract Agreement. This may result in a revision of the existing contract, disciplinary34 consequences in accordance with the student handbook, loss of credit or removal from school.

373635 Student Date41403938 Parent/Guardian Date45444342 Principal Date4746

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3141P STUDENTS Revised on:65 Application for Attendance of Out of State District Student87 I hereby request that attendance in the Choteau Public School system be approved for the following9 named child during the 20__ 20__ school term, beginning _______________, 20__.121110 Name of Student School Date151413 Printed Name of Parent/Guardian Current Address1716 1. Will bus transportation services be requested? Yes _____ No _____18 2. Will special education services be requested? Yes _____ No _____19 3. What other special services or programs were part of this students education program?20 a.21 b.22 c.2423 4. Note any special needs, characteristics, or behavior that would impact the student’s education.25 a.26 b.27 c.2928 5. Has this student been expelled, suspended (in school or out of school), convicted for criminal30 behavior in the past 12 months? Yes _____ No _____3231 If yes, note details:383736353433 Last School Attended Phone414039 Signature of Parent/Guardian Phone Date4342 A Release of Records form must also be furnished in order to complete the application process. These44 forms are available at any school office.4645 The Application for Attendance for this Out of District Student is _____ Approved47 _____ Not Approved504948

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3141AP STUDENTS Revised on:65 Nonresident Student Attendance Criteria87 Student Name: Date: __________109 1. Is/was the student in good standing with your school in terms of academics, conduct and11 attendance?1312 2. Was/is there any record of truancy with this student in your school?1514 3. Was there a clean behavior record in your school for a period of at least one year?1716 4. Did this student have a criminal record that you were aware of?1918 5. Did this student have passing grades in your school for the previous school year?20 Prior school years?2221 6. Has the student correctly completed the nonresident student application process and23 form?2524 7. Does this student present any other educationally related detriment to the students of this26 district?2827 8. Should there be any special conditions place on this student for admission?3029 9. Does the Board wish to charge tuition for this student?34333231

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3145 STUDENTS Revised on:111098765 Foreign Exchange Students1312 It is the policy of the Board to recognize the benefits from foreign exchange students in the14 District. The Board does not, however, sponsor foreign exchange programs or provide financial15 contributions to any foreign exchange students. The Board assumes no responsibility or control16 over items such as travel, living accommodations, funding, insurance, etc., which remain the17 responsibility of the sponsor and/or student.1918 J 1 visa holders (students sponsored by an approved foreign exchange organization) are eligible20 to attend either elementary or secondary school. Any sponsoring organization must have a local21 representative, be a nonprofit organization, and be approved by the Council on Standards for22 International Education Travel. F 1 visa holders (individual foreign students sponsored by23 relatives or friends) may not attend the District.2524 The Board reserves the right to withdraw approval and regulate the number of students26 participating.2827 Legal Reference: 20 U.S.C. 221, et seq. Foreign and Exchange Students32313029

1. Foreign exchange students will be expected to enroll in the following academic classes42 while attending Choteau High School:4443 A. One (1) English class;45 B. One (1) United States history class or one (1) government class;46 C. Maintain enrollment in at least six (6) classes.

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Academic Standards and Graduation

1716

1. Foreign exchange students must be eighteen (18) years of age or younger at the time of enrollment.

1. Foreign exchange students will be expected to meet all appropriate standards required of33 any student enrolled in the District.

A. An English proficiency test of the District’s own choosing may be administered22 and will supersede all other tests.

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Student Opportunities/Responsibilities

Choteau Public Schools21 Adopted on: 02/09/20063 Reviewed on: 3/13/20184 3145P STUDENTS Revised on: 04/10/200865 Page 1 of 27 Foreign Exchange Students Procedures98 Admission Requirements1110

B. If an organization places a student who, upon arrival, is deemed by the District to24 be deficient in English language proficiency, the organization will do one of the25 following:26 1) Terminate the student’s placement.27 2) Provide, and pay for, tutorial help until the student reaches28 proficiency, as determined by the District.

2. Foreign exchange students must reside with a legal resident of the District. Limited15 exceptions may be granted at the discretion of the Board.

4140

3. Foreign exchange students must have sufficient knowledge of the English language to18 enable effective communication and to use instructional materials and textbooks printed19 in English.

2. Foreign exchange students will not graduate from or receive a diploma from the High36 School, but they may participate in the ceremonies and receive a certificate of attendance37 Exceptions may be considered by the Board on a case by case basis.

3029

3231

B. GRADUATION. The student cannot have graduated or received a diploma in12 his/her own country.

1817

3. Foreign exchange students are expected to pay all yearbook fees, lab fees, prom tickets,15 yearbook costs, athletic fees, cap and gown fees, lunch prices, and all other school16 incurred expenses that are expected of other students enrolled in the High School.

4. Foreign exchange students must maintain passing grades in all classes, follow rules and19 regulations of District student policies, and show satisfactory discipline and attendance.20 Failure to comply with these expectations shall result in dismissal of the student from the21 District’s Foreign Exchange Program.

242322

A. RECOGNITION. The student must be a participant of an “official Foreign8 Exchange Program” as defined in the publication from the National Association9 of Secondary School Principals, entitled, “Advisory List of International10 Educational Travel and Exchange Programs”.

3145P1 Page 2 of 232

2. Foreign exchange students are eligible to participate in the High School Activities4 Program. Guidelines for participation are set by District policy and by the Montana High5 School Association, as follows:

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Student Responsibilities

2221

44434241

1. The District will provide Choteau Public School transcripts for completed38 courses. Part time students are not eligible for a Choteau Schools diploma or to39 participate in graduation ceremonies and may not participate in any extra40 curricular activities. Legal Reference: § 20 9 311(a), MCA Calculation of average number belonging (ANB)45 3 year averaging46 Kaptien4847

4. Use of school computers will be at the discretion of the principal. District Responsibilities

1. Student must not be enrolled in any other school.

3. Students will be responsible for any special technology, equipment or software33 that is required by the course.

2. Students will be in contact with Choteau Schools’ distance learning facilitator as31 scheduled by the facilitator and principal.

2. Accepting a student will not create excess student enrollment in a requested class.

5. Classes available for part time attendance are two or more consecutive periods of19 courses offered through the Choteau Schools. 6. A part-time student must be enrolled for a minimum of two courses.

The District will not accept students eligible to enroll in grades K 6 on a part time basis unless10 mandated by special education. The District will review requests for part time enrollment of11 grades 7 12 students on a case by case basis, with the building principal making the12 recommendation.

a) The cost is defined as the amount charged by the distance learning28 organization for the course. Costs not included are, but not limited29 to: books, registration fees, travel or supplies need for the course.

1. Students will be responsible for cost of class. If the student successfully passes24 the course with a 2.0 GPA and has fulfilled the hourly requirement as stated in the25 above criteria, they may receive a refund of the cost of the class from Choteau26 Schools.

3. Accepting a student will not create need for an additional staff member. Accepting a student will not cause a new section of a course to be created.

The following criteria must be met when making the decision on part time13 attendance:

3635

17 4.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3150 STUDENTS Revised on: 05/12/2011765 Part Time Attendance98

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3200 STUDENTS Revised on:111098765 Student Rights and Responsibilities1312 The District recognizes fully that all students are entitled to enjoy the rights protected under14 federal and state constitutions and law for persons of their age and maturity in a school setting.15 The District expects students to exercise these rights reasonably and to avoid violating the rights16 of others. The District may impose disciplinary measures whenever students violate the rights of17 others or violate District policies or rules.21201918 Cross Reference: 3231 Searches and Seizure22 3310 Student Discipline2423 Legal Reference: § 20 4 302, MCA Discipline and punishment of pupils definition of25 corporal punishment penalty defense26 § 20 5 201, MCA Duties and sanctions27 Tinker v. Des Moines Ind. Sch. Dist., 89 S.Ct. 733 (1969)302928

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3210 R STUDENTS Revised on: 01/09/2003, 3/13/2018, 10/14/2065 Equal Educational Opportunity, Nondiscrimination, and Sex Equity87 The District will make equal educational opportunities available for all students without regard9 to race, color, national origin, ancestry, sex, ethnicity, language barrier, religious belief, physical10 or mental handicap or disability, economic or social condition, actual or potential marital or11 parental status.1312 Inquiries regarding sexual harassment, sex discrimination, or sexual intimidation should be14 directed to the District Title IX Coordinator, to the Assistant Secretary for Civil Rights of the15 Department of Education, or both. The Board designates the following individual to serve as the16 District’s Title IX Coordinator:1817 Title: Superintendent19 Office address: 102 7th Ave NW20 Email: chuck.gameon@choteauschools.net21 Phone number: 406 466 53642322 Inquiries regarding discrimination on the basis of disability or requests for accommodation24 should be directed to the District Section 504 Coordinator. The Board designates the following25 individual to serve as the District’s Section 504 Coordinator:2726 Title: Superintendent28 Office address: 102 7th Ave NW29 Email: chuck.gameon@choteauschools.net30 Phone number: 406 466 53643231 Any individual may file a complaint alleging violation of this policy, Policy 3200-Student Rights33 and Responsibilities, Policy 3225/3225P Sexual Harassment, or Policy 322634 Bullying/Harassment/Intimidation/Hazing by following those policies or Policy 1700 Uniform35 Complaint Procedure.3736 The District, in compliance with federal regulations, will notify annually all students, parents,38 staff, and community members of this policy and the designated coordinator to receive inquiries.39 This annual notification will include the name and location of the coordinator and will be40 included in all handbooks.4241 The District will not tolerate hostile or abusive treatment, derogatory remarks, or acts of violence43 against students, staff, or volunteers with disabilities. The District will consider such behavior as44 constituting discrimination on the basis of disability, in violation of state and federal law.4645 Cross Reference: 1700 Uniform Complaint Procedure47

3200 Student Rights and Responsibilities1 3225 Sexual Harassment/Intimidation of Students2 3226 Bullying/Harassment/Intimidation/Hazing43 Legal Reference: Art. X, Sec. 7, Montana Constitution Nondiscrimination in education5 § 49 2 307, MCA Discrimination in education6 24.9.1001, et seq., ARM Sex Discrimination in Education7 Title IX of the Educational Amendments, 20 U.S.C. § 1681, et seq.8 34 CFR Part 106 Nondiscrimination on the basis of sex in9 education programs or activities receiving10 Federal financial assistance131211

Student publications produced as part of the school’s curriculum or with the support of student14 body funds are intended to serve both as vehicles for instruction and student communications.15 They are operated and substantively financed by the student body and the District.

33323130

2524

Material appearing in such publications should reflect all areas of student interest, including18 topics about which there may be controversy and dissent. Controversial issues may be presented19 provided they are treated in depth and represent a variety of viewpoints. Such materials may not20 be libelous, obscene, or profane nor may they cause a substantial disruption of the school, invade21 the privacy rights of others, demean any race, religion, gender, or ethnic group, or advocate the22 violation of the law. They may not advertise tobacco, nicotine, liquor, illicit drugs or drug23 paraphernalia. All organizations must have the approval of the administration before any materials may be26 distributed to Choteau Schools students or posted on District property. The administration shall develop guidelines to implement these standards and shall establish29 procedures for the prompt review of materials which appear not to comply with the standards.

2827

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3221 STUDENTS Revised on: 03/08/2016111098765 Student Publications1312

1716

434241

37363534 Policy

2221

Materials from a curricular student club or non curricular student group. which provide19 information valued or needed by the students of the school district may be distributed, except20 those that would: A. Disrupt the educational process; B. Violate the rights of others;24 C. Invade the privacy of others; D. Infringe on a copyright; E. Violate District policy, procedure, or administrative directive;27 F. Be obscene, vulgar or indecent; or G. Promote violence, discriminatory conduct, the use of drugs, alcohol, tobacco, nicotine and any other tobacco innovation, firearms, or certain products that create community30 concerns. non student community materials must be reviewed and approved by the Superintendent,33 building principal, or designee in accordance with Policy 4331. History: Adopted on: 11/9/2021 on:40 Revised on:

The Superintendent, building principal, or designee must approve all materials before they may10 be distributed or posted. Materials distributed or posted will include an notation to inform the11 recipient if the material is from a curricular student club or non curricular student group.

39 Reviewed

To facilitate the distribution of materials with information about student activities, each school14 may maintain a centrally located bulletin board for the posting of materials, and/or maintain a15 table available to students for placing approved materials. Materials may also be posted on16 designated walls in the school buildings.

1817

Choteau School District21 STUDENTS 322243 Distribution and Posting of Student Materials65 District policy allows distribution of materials for student curricular clubs and non curricular7 groups.98

3231 All

1312

The District recognizes that a student’s choice of dress and grooming habits demonstrate14 personal style and preference. The District has the responsibility to ensure proper and appropriate15 conditions for learning, along with protecting the health and safety of its student body. Even16 though the schools will allow a wide variety of clothing styles, dress and grooming must not17 materially or substantially disrupt the educational process of the school or create a health or18 safety hazard for students, staff, or others.2019 Building administrators shall establish procedures for the monitoring of student dress and21 grooming in school or while engaging in extracurricular activities. Students attending public22 events sponsored by the school district are permitted to honor their American Indian heritage23 through the display of culturally significant tribal regalia at a public event sponsored by the24 school district. Any item that promotes drug use, weapon use, threats of violence, sexual25 harassment, bullying, or other intimidation, or violates another district policy, state, or federal26 law may not be worn at a public event sponsored by the school district. Specific regulations shall27 be published annually in student handbooks.

3231302928

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3224 STUDENTS Revised on: 3/13/2018111098765 Student Dress1312

Adopted on: 11/30/1998

Choteau Public Schools21

For purposes of this policy and the grievance process, “sexual harassment” means conduct on the28 basis of sex that satisfies one or more of the following:3029

1. A District employee conditioning the provision of an aid, benefit, or service of the31 District on an individual’s participation in unwelcome sexual conduct;3332

The District does not discriminate on the basis of sex in any education program or activity that it10 operates. The District is required by Title IX of the Education Amendments of 1972 and the11 regulations promulgated through the U.S. Department of Education not to discriminate in such a12 manner. Inquiries about the application of Title IX to the District may be referred to the13 District’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of14 Education, or both. The Board designates the following individual to serve as the District’s Title15 IX Coordinator:1716 Title: Superintendent18 Office address: 102 7th Ave NW19 Email: chuck.gameon@choteauschools.net20 Phone number: 406-466-53642221 Any person may report sex discrimination, including sexual harassment, at any time, including23 during non business hours. Such a report may be made in person, by mail, by telephone or by24 electronic mail, using the contact information listed for the Title IX Coordinator, or by any other25 means that results in the Title IX Coordinator receiving the person’s verbal or written report.2726

4140

Reviewed on:4 3225 R STUDENTS Revised on: 3/13/2018, 09/10/19, 10/14/20

765

Sexual Harassment of Students98

2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive and34 objectively offensive that it effectively denies a person equal access to the District’s35 education program or activity or3736

3. “Sexual assault” as defined in 20 USC 1092(f)(6)(A)(v), “dating violence” as defined in38 34 USC 12291(a)(10), “domestic violence” as defined in 34 USC 12291(a)(8) or39 “stalking” as defined in 34 USC 12291(a)(30). When the harassment or discrimination on the basis of sex does not meet the definition of sexual42 harassment, the Title IX Coordinator directs the individual to the applicable sex discrimination43 process for investigation.4544 An individual is not required to submit a report of sexual harassment involving the Title IX46 coordinator. In the event the Title IX Coordinator is responsible for or a witness to the alleged47

3938

The District must keep confidential the identity of any individual who has made a report or21 complaint of sex discrimination, including any individual who has made a report or filed a22 formal complaint of sexual harassment, any individual who has been alleged to be the victim or23 perpetrator of conduct that could constitute sexual harassment, and any witness, except as may be permitted by Family Educational Rights and Privacy Act (FERPA) or as required by law, or to carry out the purposes of the Title IX regulations, including the conduct of any investigation,26 hearing or judicial proceeding arising thereunder. Requirements

1817

2827 Notice

3029

The District provides notice to applicants for admission and employment, students, parents or31 legal guardians of elementary and secondary school students, employees and the union(s) with32 the name or title, office address, email address and telephone number of the Title IX Coordinator33 and notice of the District grievance procedures and process, including how to report or file a complaint of sex discrimination, how to file a formal complaint of sexual harassment and how the District will respond. The District also posts the Title IX Coordinator’s contact information and Title IX policies and procedures in a prominent location on the District website and in all handbooks made available by the District.

Training Requirements4140

2019

The District ensures that Title IX Coordinators, investigators, decision makers, and any person42 who facilitates an informal resolution process, receives training on the definition of sexual43 harassment, the scope of the District’s education program or activity, how to conduct an44 investigation and grievance process including hearings, appeals and informal resolution processes, when applicable, and how to serve impartially including by avoiding prejudgment of

32251 Page 2 of 332 harassment, the individual may report the allegations to the building principal or superintendent4 or other unbiased school official.65 Retaliation Prohibited87

The District prohibits intimidation, threats, coercion or discrimination against any individual for9 the purpose of interfering with any right or privilege secured by Title IX or this policy, or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation proceeding or hearing, if applicable. Intimidation, threats, coercion, or discrimination, including charges against an individual for13 code of conduct violations that do not involve sex discrimination or sexual harassment, but arise14 out of the same facts or circumstances as a report or complaint of sex discrimination, or a report15 or formal complaint of sexual harassment, for the purpose of interfering with any right or16 privilege secured by Title IX or this part, constitutes retaliation.

Confidentiality

1514

2120

2726 Cross

32251 Page 3 of 332

28 Policy

Constitution Educational goals and duties31 §§ 49 3 101, et seq., MCA Montana Human Rights Act32 Civil Rights Act, Title VI; 42 USC 2000d et seq.33 Civil Rights Act, Title VII; 42 USC 2000e et seq.34 Education Amendments of 1972, Title IX; 20 USC

Equal

Conflict of Interest and Bias

and

Sexual Harassment Procedures3029 Legal References: Art. X,

The District ensures that Title IX Coordinators, investigators, decision makers, and any person16 who facilitates an informal resolution process do not have a conflict of interest or bias for or17 against complainants or respondents generally or an individual complainant or respondent. Determination of Responsibility

The individual who has been reported to be the perpetrator of conduct that could constitute22 sexual harassment is presumed not responsible for alleged conduct. A determination regarding23 responsibility will be made by the decision maker at the conclusion of the investigation in accordance with the process outlined in Policy 3225P No disciplinary sanctions will be imposed unless and until a final determination of responsibility is reached. Reference: Policy 3210 Education, Nondiscrimination Sex Equity 3225P Sec. Montana 1681 et

seq.35 34 CFR Part 106 Nondiscrimination on the basis of sex in36 education programs or activities receiving37 Federal financial assistance38 10.55.701(1)(f), ARM Board of Trustees39 10.55.719, ARM Student Protection Procedures40 10.55.801(1)(a), ARM School Climate47464544434241

1312

the facts at issue, conflicts of interest and bias. The District also ensures that decision makers4 and investigators receive training on issues of relevance of questions and evidence, including5 when questions and evidence about the complainant’s sexual predisposition or prior sexual6 behavior are not relevant as set forth in the formal procedures that follow, and training on any7 technology to be used at a live hearing, if applicable. Investigators also receive training on8 issues of relevance to create an investigative report that fairly summarizes relevant evidence. All9 materials used to train individuals who receive training under this section must not rely on sex10 stereotypes and must promote impartial investigations and adjudications of formal complaints of11 sexual harassment and are made publicly available on the District’s website.

1918

Choteau Public Schools1 Adopted on: 11/30/19982 Reviewed on:3 3225F STUDENTS Revised on: 3/13/2018, 10/14/2054 Sexual Harassment Reporting/Intake Form for Students6 This form is not required. Complaints may be submitted in any manner noted in Policy 5012. The form may be used by the7 Title IX Coordinator to document allegations.98 School ______________________________________________Date ___________________1110 Student’s name1312 d) Who was responsible for the harassment or incident(s)? ______________________________161514 e) Describe the incident(s). ______________________________________________________20191817 f) Date(s), time(s), and place(s) the incident(s) occurred. _______________________________24232221 g) Were other individuals involved in the incident(s)? yes no25 If so, name the individual(s) and explain their roles. ____________________________________3029282726 h) Did anyone witness the incident(s)? yes no31 If so, name the witnesses.3635343332 i) Did you take any action in response to the incident? yes no37 If yes, what action did you take? ___________________________________________________4241403938 j) Were there any prior incidents? yes no43 If so, describe any prior incidents. __________________________________________________47464544 Signature of complainant _________________________________________________________48 Signatures of parents/legal guardians _______________________________________________49 Retaliation is prohibited by federal law and district policy. The identity of the individual signing this form will50 remain confidential in accordance with law and policy.51

9 resolution

When the District has actual knowledge of sexual harassment in an education program or activity44 of the District, the District will respond promptly in a manner that is not deliberately indifferent.

“Respondent:” an individual who has been reported to be the perpetrator of conduct that could31 constitute sexual harassment.

4140

“Complainant:” an individual who is alleged to be the victim of conduct that could constitute28 sexual harassment.

“Education program or activity:” includes locations, events or circumstances over which the23 District exercised substantial control over both the individual who has been reported to be the24 perpetrator of conduct that could constitute sexual harassment, and the context in which the25 sexual harassment occurs.

11 statutory

2221

The following definitions apply for Title IX policies and procedures:1716

Choteau Public Schools1 Adopted on: 10/14/202 Reviewed on:3 3225P STUDENTS Revised on: 6/22/21654

“Formal complaint:” a document filed by a Complainant or signed by the Title IX Coordinator34 alleging sexual harassment against a Respondent and requesting that the District investigate the35 allegation of sexual harassment.

3736

“Actual knowledge:” notice of sexual harassment or allegations of sexual harassment to the18 District’s Title IX Coordinator or any official of the District who has authority to institute19 corrective measures on behalf of the District, or to any employee of an elementary or secondary20 school.

1312 Definitions1514

3029

2726

Students87 The

3332

Sexual Harassment Grievance Procedure Board requires the following grievance process to be followed for the prompt and equitable of student complaints alleging any action that would be prohibited as sexual harassment by Title IX. The Board directs the process to be published in accordance with all and regulatory requirements.

“Supportive measures:” non-disciplinary, non-punitive individualized services offered as38 appropriate, as reasonably available and without fee or charge to the Complainant or Respondent39 before or after the filing of a formal complaint or where no formal complaint has been filed. District Requirements4342

1918

4140

The District treats individuals who are alleged to be the victim (Complainant) and perpetrator9 (Respondent) of conduct that could constitute sexual harassment equitably by offering supportive10 measures. Supportive measures are designed to restore or preserve equal access to the District’s11 education program or activity without unreasonably burdening the other party, including12 measures designed to protect the safety of all parties or the District’s educational environment, or13 deter sexual harassment. Supportive measures may include counseling, extensions of deadlines14 or other course related adjustments, modifications of work or class schedules, mutual restrictions15 on contact between the parties, leaves of absence, increased security and monitoring of certain16 areas of the District’s property, campus escort services, changes in work locations and other17 similar measures.

2827

35 In the event the grievance process is temporarily delayed for good cause, the District will provide36 written notice to the Complainant and the Respondent of the delay or extension and the reasons37 for the action.

3938

The Title IX Coordinator is responsible for coordinating the effective implementation of20 supportive measures. Upon the receipt of a complaint, the Title IX Coordinator must promptly21 contact the Complainant to discuss the availability of supportive measures, consider the22 Complainant’s wishes with respect to supportive measures, inform the Complainant of the23 availability of supportive measures with or without the filing of a formal complaint, and explain24 to the Complainant the process for filing a formal complaint. If the District does not provide the25 Complainant with supportive measures, then the District must document the reasons why such a26 response was not clearly unreasonable in light of the known circumstances. Timelines3029

4645

When the harassment or discrimination on the basis of sex does not meet the definition of sexual1 harassment, the Title IX Coordinator will direct the individual to the applicable sex discrimination process, bullying and harassment policy, or public complaint procedure for6 investigation.

2 3225P3 Page 2 of 954

Response to a Formal Complaint At the time of filing a formal complaint, a Complainant must be participating in or attempting to42 participate in the education program or activity of the District with which the formal complaint is43 filed. A formal complaint may be filed with the Title IX Coordinator in person, by mail, by44 electronic mail, or other means designated by the District.

The District has established reasonably prompt time frames for the conclusion of the grievance31 process, including time frames for filing and resolving appeals and informal resolution processes. The grievance process may be temporarily delayed or extended for good cause. Good cause may33 include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent34 law enforcement activity; or the need for language assistance or accommodation of disabilities.

1716 Upon receipt of a formal complaint, the District must provide written notice to the known parties18 including:2019

2. An explanation of the District’s investigation procedures, including any informal27 resolution process;

4. Notice to the parties that they may have an advisor of their choice who may be, but34 is not required to be, an attorney, and may inspect and review any evidence; and

The District must follow the formal complaint process before the imposition of any disciplinary1 sanctions or other actions that are not supportive measures. However, nothing in this policy2 precludes the District from removing a Respondent from the District’s education program or3 3225P 965 activity on an emergency basis, provided that the District undertakes an individualized safety and7 risk analysis, determines that an immediate threat to the physical health or safety of any student8 or other individual arising from the allegations of sexual harassment justifies removal, and9 provides the Respondent with notice and an opportunity to challenge the decision immediately10 following the removal. A period of removal may include the opportunity for the student to11 continue instruction in an offsite capacity. The District may also place a non student employee12 Respondent on administrative leave during the pendency of the grievance process. This13 provision may not be construed to modify any rights under the Individuals with Disabilities14 Education Act, Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities15 Act.

4039

The District may consolidate formal complaints as to allegations of sexual harassment against45 more than one Respondent, or by more than one Complainant against one or more Respondents,46

2928

5. Notice to the parties of any provision in the District’s code of conduct or policy that37 prohibits knowingly making false statements or knowingly submitting false38 information.

3332

3. A statement that the Respondent is presumed not responsible for the alleged30 conduct and that a determination regarding responsibility will be made by the31 decision maker at the conclusion of the investigation;

If, in the course of an investigation, the District decides to investigate allegations about the41 Complainant or Respondent that are not included in the notice initially provided, notice of the42 additional allegations must be provided to known parties.

4443

1. Notice of the allegations of sexual harassment, including information about the21 identities of the parties involved in the incident, the conduct allegedly constituting22 sexual harassment, the date and location of the alleged incident, and any sufficient23 details known at the time. Such notice must be provided with sufficient time to24 prepare a response before any initial interview;2625

3635

4 page 3 of

or by one party against the other party, where the allegations of sexual harassment arise out of1 the same facts or circumstances.

3. Not restrict either party’s ability to discuss the allegations under investigation or to13 gather and present relevant evidence;

9. Not make creditability determinations based on the individual’s status as Complainant,36 Respondent or witness;

4140

8. Ensure that Title IX Coordinators, investigators, decision makers and individuals who31 facilitate an informal resolution process, do not have a conflict of interest or bias for or32 against Complainants or Respondents generally or an individual Complainant or33 Respondent;

4342

2. Provide an equal opportunity for the parties to present witnesses and evidence;

5. Provide written notice of the date, time, location, participants, and purpose of any21 interview or meeting at which a party is expected to participate, with sufficient time for22 the party to prepare to participate;

6. Provide the parties equal access to review all the evidence collected which is directly25 related to the allegations raised in a formal complaint and comply with the review26 periods outlined in this process;

If the conduct alleged in the formal complaint would not constitute sexual harassment even if44 proved, did not occur in the District’s education program or activity, or did not occur against a4645

2827

2019

3837

Investigation of a Formal Complaint When investigating a formal complaint and throughout the grievance process, the District must:76

1. Ensure that the burden of proof and the burden of gathering evidence sufficient to reach8 a determination regarding responsibility rests on the District and not the parties’;

3534

1514

10. Not use questions or evidence that constitute or seek disclosure of privileged39 information unless waived. Dismissal of Formal Complaints

2423

4. Allow the parties to be accompanied with an advisor of the party’s choice who may be,16 but is not required to be, an attorney. The District may establish restrictions regarding17 the extent to which the advisor may participate in the proceedings, as long as the18 restrictions apply equally to both parties;

109

7. Objectively evaluate all relevant evidence without relying on sex stereotypes;

1211

3029

The investigator must prepare an investigative report that fairly summarizes relevant evidence38 and send the report to the Title IX Coordinator. The Title IX Coordinator must send to each39 party and the party’s advisor, if any, the investigative report in an electronic format or a hard40 copy, for their review and written response. The parties have 10 calendar days to submit a41 written response to the Title IX Coordinator. Decision Maker’s Determination

person in the United States, then the District must dismiss the formal complaint with regard to4 that conduct for purposes of sexual harassment under this policy.

1. a Complainant provides written notification to the Title IX Coordinator that the10 Complainant would like to withdraw the formal complaint or any allegations therein;

1716 Upon dismissal, the Title IX Coordinator promptly sends written notice of the dismissal and the18 reasons for dismissal simultaneously to both parties. The grievance process will close in the19 event a notice of dismissal is provided to the parties. Support measures may continue following20 dismissal.

3534

1211

4342

The District provides both parties an equal opportunity to inspect and review any evidence25 obtained as part of the investigation so that each party can meaningfully respond to the evidence26 prior to the conclusion of the investigation. The evidence provided by the District must include27 evidence that is directly related to the allegations in the formal complaint, evidence upon which28 the District does not intend to rely in reaching a determination regarding responsibility, and any29 inculpatory or exculpatory evidence whether obtained from a party or other source. Prior to30 completion of the investigative report, the Title IX Coordinator must send to each party and the31 party’s advisor, if any, the evidence subject to inspection and review in an electronic format or a32 hard copy. The parties have 10 calendar days to submit a written response to the Title IX33 Coordinator, which the investigator will consider prior to completion of the investigative report.

3736

Evidence Review

1413

Investigative Report

2221

2423

4544

2. the Respondent is no longer enrolled or employed by the District or;

3. specific circumstances prevent the District from gathering evidence sufficient to reach a15 determination as to the formal complaint or allegations therein.

The Title IX Coordinator also may dismiss the formal complaint or any allegations therein at any7 time during the investigation or hearing, if applicable, when any of the following apply:98

The decision maker must issue a written determination regarding responsibility based on a21 preponderance of the evidence standard. The decision maker’s written determination must:2322

1. Identify the allegations potentially constituting sexual harassment;2524

2. Describe the procedural steps taken, including any notifications to the parties,26 interviews with parties and witnesses, site visits, methods used to gather evidence, and27 hearings held;2928

3. Include the findings of fact supporting the determination;3130

4342

5. Address each allegation and a resolution of the complaint including a determination35 regarding responsibility, the rationale therefor, any recommended disciplinary36 sanction(s) imposed on the Respondent, and whether remedies designed to restore or37 preserve access to the educational program or activity will be provided by the District38 to the Complainant and4039

2019

The investigative report is submitted to the decision maker. The decision maker cannot be the1 same person(s) as the Title IX Coordinator or the investigator. The decision maker cannot hold a2 3225P3 page 6 of 954 hearing or make a determination regarding responsibility until 10 calendar days from the date the6 Complainant and Respondent receive the investigator’s report.

4. Draw conclusions regarding the application of any District policies and/or code of32 conduct rules to the facts;3433

87 Prior to reaching a determination regarding responsibility, the decision maker must afford each9 party the opportunity to submit written, relevant questions that a party wants asked of any party10 or witness, provide each party with the answers, and allow for additional, limited follow up11 questions from each party. Questions and evidence about the Complainant’s sexual12 predisposition or prior sexual behavior are not relevant, unless such questions and evidence13 about the Complainant’s prior sexual behavior are offered to prove that someone other than the14 Respondent committed the conduct alleged by the Complainant, or if the questions and evidence15 concern specific incidents of the Complainant’s prior sexual behavior with respect to the16 Respondent and are offered to prove consent. Questions must be submitted to the Title IX17 Coordinator within three calendar days from the date the Complainant and Respondent receive18 the investigator’s report.

6. The procedures and permissible bases for the Complainant and/or Respondent to appeal41 the determination. A copy of the written determination must be provided to both parties simultaneously, and44 generally will be provided within 60 calendar days from the District’s receipt of a formal45

3736

2120 Appeals2322

The determination regarding responsibility becomes final either on the date that the District7 provides the parties with the written determination of the result of the appeal, if an appeal is8 filed, or if an appeal is not filed, the date on which an appeal would no longer be considered9 timely.

1. Procedural irregularity that affected the outcome of the matter;2827

The District also may offer an appeal equally to both parties on additional bases.

3. The Title IX Coordinator, investigator, or decision maker had a conflict of interest or32 bias for or against Complainants or Respondents generally or an individual33 Complainant or Respondent that affected the outcome.

Either the Complainant or Respondent may appeal the decision maker’s determination regarding24 responsibility or a dismissal of a formal complaint, on the following bases:2625

The request to appeal must be made in writing to the Title IX Coordinator within seven calendar38 days after the date of the written determination. The appeal decision maker must not have a39 conflict of interest or bias for or against Complainants or Respondents generally or an individual40 Complainant or Respondent and cannot be the Title IX Coordinator, the investigator, or the41 decision maker from the original determination.

1110

2. New evidence that was not reasonably available at the time that could affect the29 outcome and3130

3534

Where a determination of responsibility for sexual harassment has been made against the12 Respondent, the District will provide remedies to the Complainant that are designed to restore or13 preserve equal access to the District’s education program or activity. Such remedies may include14 supportive measures; however, remedies need not be non disciplinary or non punitive and need15 not avoid burdening the Respondent. The Title IX Coordinator is responsible for effective16 implementation of any remedies. Following any determination of responsibility, the District may17 implement disciplinary sanctions in accordance with State or Federal law and or/the negotiated18 agreement. For students, the sanctions may include disciplinary action, up to and including19 permanent exclusion.

The appeal decision maker must notify the other party in writing when an appeal is filed and44 give both parties a reasonable equal opportunity to submit a written statement in support of, or45 challenging, the outcome. After reviewing the evidence, the appeal decision maker must issue a46

4342

2. Obtains the parties’ voluntary, written consent to the informal resolution process.

Except when concerning allegations that an employee sexually harassed a student, at any time9 during the formal complaint process and prior to reaching a determination regarding10 responsibility, the District may facilitate an informal resolution process, such as mediation, that11 does not involve a full investigation and determination of responsibility, provided that the12 District:1413

3736 Recordkeeping3938

The informal resolution process generally will be completed within 30 calendar days, unless the31 parties and the Title IX Coordinator mutually agree to temporarily delay or extend the process.

The District must maintain for a period of seven years records of:4140 1. Each sexual harassment investigation, including any determination regarding42 responsibility, any disciplinary sanctions imposed on the Respondent, and any remedies43 provided to the Complainant designed to restore or preserve equal access to the44 District’s education program or activity;4645

1. Provides to the parties a written notice disclosing:1615 A. The allegations;1817 B. The requirements of the informal resolution process including the circumstances19 under which it precludes the parties from resuming a formal complaint arising20 from the same allegations, provided, however, that at any time prior to agreeing to21 a resolution, any party has the right to withdraw from the informal resolution22 process and resume the Title IX formal complaint process with respect to the23 formal complaint; and2524 C. Any consequences resulting from participating in the informal resolution process,26 including the records that will be maintained or could be shared.

© MTSBA 2020 written decision describing the result of the appeal and the rationale for the result. The decision1 must be provided to both parties simultaneously, and generally will be provided within 102 calendar days from the date the appeal is filed.3 3225P4 page 8 of 965 Informal Resolution Process87

32 The formal grievance process timelines are stayed during the parties’ participation in the33 informal resolution process. If the parties do not reach resolution through the informal resolution34 process, the parties will resume the formal complaint grievance process, including timelines for35 resolution, at the point they left off.

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© MTSBA 2020 2. Any appeal and the result therefrom;21 3. Any informal resolution and the result therefrom; and3 3225P4 page 9 of 965 4. All materials used to train Title IX Coordinators, investigators, decision makers, and7 any person who facilitates an informal resolution process. The District must make8 these training materials publicly available on its website.109 The District must create, and maintain for a period of seven years, records of any actions,11 including any supportive measures, taken in response to a report or formal complaint of sexual12 harassment. In each instance, the District must document the basis for its conclusion that its13 response was not deliberately indifferent, and document that it has taken measures designed to14 restore or preserve equal access to the District’s education program or activity.1615 Cross Reference: Policy 3210 Equal Education, Nondiscrimination and Sex Equity17 Policy 3225 Sexual Harassment18 Policy 3310 Student Discipline2019 Legal References: Art. X, Sec. 1, Montana Constitution Educational goals and duties21 Section 49 3 101, et seq., MCA, Montana Human Rights Act22 Civil Rights Act, Title VI; 42 USC 2000d et seq.23 Civil Rights Act, Title VII; 42 USC 2000e et seq.24 Education Amendments of 1972, Title IX; 20 USC 1681 et seq.25 Section 20-5-201, MCA, Duties and Sanctions26 Section 20 5 202, MCA, Suspension and Expulsion27 34 CFR Part 106 Nondiscrimination on the basis of sex in28 education programs or activities receiving29 Federal financial assistance30 10.55.701(1)(f), ARM Board of Trustees31 10.55.719, ARM Student Protection Procedures32 10.55.801(1)(a), ARM School Climate36353433

c) “Hazing” includes but is not limited to any act that recklessly or intentionally endangers the26 mental or physical health or safety of a student for the purpose of initiation or as a condition or27 precondition of attaining membership in or affiliation with any District sponsored activity or grade level attainment, including but not limited to forced consumption of any drink, alcoholic29 beverage, drug, or controlled substance, forced exposure to the elements, forced prolonged exclusion from social contact, sleep deprivation, or any other forced activity that could adversely affect the mental or physical health or safety of a student; requires, encourages, authorizes, or permits another to be subject to wearing or carrying any obscene or physically burdensome article, assignment of pranks to be performed, or other such activities intended to degrade or humiliate.

b) “District” includes District facilities, District premises, and non District property if the student or21 employee is at any District sponsored, District approved, or District related activity or function,22 such as field trips or athletic events, where students are under the control of the District or where23 the employee is engaged in District business.

2019

© MTSBA 2020 Choteau Public Schools21 Adopted on: 03/09/20063 Reviewed on:4 3226 R STUDENTS Revised on: 04/10/2008, 3/13/201865 Page 1 of 27 Bullying/Harassment/Intimidation/Hazing8 The Board will strive to provide a positive and productive learning and working environment. Bullying,9 harassment, intimidation, or hazing, by students, staff, or third parties, is strictly prohibited and shall not10 be tolerated.1211 Definitions1413

d) "Bullying" means any harassment, intimidation, hazing, or threatening, insulting, or demeaning gesture or physical contact, including any intentional written, verbal, or electronic communication (“cyberbullying”) or threat directed against a student that is persistent, severe, or repeated, and that substantially interferes with a student’s educational benefits, opportunities, or performance, that takes place on or immediately adjacent to school grounds, at any school sponsored activity, on school provided transportation, at any official school bus stop, or anywhere conduct may reasonably be considered to be a threat or an attempted intimidation of a student or staff member or an interference with school purposes or an educational function, and that has the effect of: a. Physically harming a student or damaging a student’s property; b. Knowingly placing a student in reasonable fear of physical harm to the student or damage to the student’s property; c. Creating a hostile educational environment, or; d. Substantially and materially disrupts the orderly operation of a school.

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a) “Third parties” include but are not limited to coaches, school volunteers, parents, school visitors,15 service contractors or others engaged in District business, such as employees of businesses or16 organizations participating in cooperative work programs with the District, and others not directly17 subject to District control at inter district and intra District athletic competitions or other school events.

Retaliation and Reprisal41 Retaliation is prohibited against any person who reports or is thought to have reported a violation, files a complaint, or42 otherwise participates in an investigation or inquiry. Such retaliation shall be considered a serious violation of Board43 policy, whether or not a complaint is substantiated. False charges shall also be regarded as a serious offense and will44 result in disciplinary action or other appropriate sanctions.

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All complaints about behavior that may violate this policy shall be promptly investigated. Any8 student, employee, or third party who has knowledge of conduct in violation of this policy or feels he/she has been a9 victim of hazing, harassment, intimidation, or bullying in violation of this policy is encouraged to immediately report10 his/her concerns to the building principal or the District Administrator, who have overall responsibility for such11 investigations. A student may also report concerns to a teacher or counselor, who will be responsible for notifying the12 appropriate District official. Complaints against the building principal shall be filed with the Superintendent. Complaints against the Superintendent or District Administrator shall be filed with the Board. The complainant shall be notified of the findings of the investigation and, as appropriate, that remedial action has16 been taken.

Consequences34 Students whose behavior is found to be in violation of this policy will be subject to discipline up to and including35 expulsion. Staff whose behavior is found to be in violation of this policy will be subject to discipline up to and36 including dismissal. Third parties whose behavior is found to be in violation of this policy shall be subject to37 appropriate sanctions as determined and imposed by the District Administrator or the Board. Individuals may also be38 referred to law enforcement officials.

Exhaustion of administrative remedies19

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The District Administrator shall be responsible for ensuring notice of this policy is provided to students, staff, and26 third parties and for the development of administrative regulations, including reporting and investigative procedures,27 as needed. When an employee has actual knowledge that behavior in violation of this policy is sexual harassment, the employee30 must contact the Title IX Coordinator. The Title IX sexual harassment grievance process will be followed, if31 applicable, prior to imposing any discipline that cannot be imposed without resolution of the Title IX process.

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32261 Page 2 of 232 e) “Electronic communication device” means any mode of electronic communication,4 including but not limited to computers, cell phones, PDAs, or the internet.65 Reporting7

Legal Reference: 10.55.701(1)(g), ARM Board of Trustees49 10.55.719, ARM Student Protection Procedures 10.55.801(1)(d), ARM School Climate

A person alleging violation of any form of harassment, intimidation, hazing, or threatening, insulting, or demeaning20 gesture or physical contact, including any intentional written, verbal, or electronic communication, as stated above,21 may seek redress under any available law, either civil or criminal, after exhausting all administrative remedies.

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Responsibilities2524

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Cross Reference: 3225 3225F 3225P Sexual Harassment of Students

School officials may search any individual student, his/her property, or District property under46 his/her control, when there is a reasonable suspicion that the search will uncover evidence that he/she is47 violating the law, Board policy, administrative regulation, or other rules of the District or the school. Reasonable suspicion shall be based on specific and objective facts that the search will produce evidence49 related to the alleged violation. The types of student property that may be50 searched by school officials include but are not limited to lockers, desks, purses, backpacks, student vehicles51 parked on District property, cellular phones, or other electronic communication devices.

4. Devices or tools identified in school district policy or the student handbook or deemed necessary by29 the Superintendent or designee.

The Superintendent may request the assistance of law enforcement officials, including their use of specially40 trained dogs, to conduct inspections and searches of lockers, desks, parking lots, and other school property41 and equipment for illegal drugs, weapons, or other illegal or dangerous substances or material. Students4544

The “pat down” or “search’ of a student, if conducted, will be conducted by a school official or employee of32 the same gender as the student being searched.

1. A “pat down” of the exterior of the student’s clothing;25 2. A search of the student’s clothing, including pockets;26 3. A search of any container or object used by, belonging to, or otherwise in the possession or control27 of a student; and/or

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The search of a student, by authorized school authorities, is reasonable if it is both: (1) justified at its18 inception, and (2) reasonably related in scope to the circumstances which justified the interference in the19 first place.

School Property and Equipment and Personal Effects of Students

School authorities may inspect and search school property and equipment owned or controlled by the37 District (such as lockers, desks, and parking lots).

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School authorities are authorized to utilize any reasonable means of conducting searches, including but not22 limited to the following:2423

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Searches may be carried out to recover stolen property, to detect illegal substances or weapons,12 or to uncover any matter reasonably believed to be a threat to the maintenance of an orderly educational13 environment. The Board authorizes school authorities to conduct reasonable searches of school property14 and equipment, as well as of students and their personal effects, to maintain order and security in the15 schools.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3231 STUDENTS Revised on: 03/13/2008, 3/13/2018, 11/9/2165 Page 1 of 27 Searches and Seizure98

The goal of search and seizure with respect to students is meeting the educational needs of children and10 ensuring their security. The objective of any search and/or seizure is not the eradication of crime in the11 community.

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Seizure of Property1918 When a search produces evidence that a student has violated or is violating either a law or20 District policies or rules, such evidence may be seized and impounded by school authorities and disciplinary21 action may be taken. As appropriate, such evidence may be transferred to law enforcement authorities.

Also, by parking in the school parking lots, the student consents to having his/her vehicle searched if the14 school authorities have any other reasonable suspicion to believe that a violation of school rules or policy15 has occurred.

Legal Reference: Safford Unified School Dist. No. 1 v. Redding, 557 U.S. 364, 129 S.Ct. 2633 (2009)26 Terry v. Ohio, 392 U.S. 1, 20 (1968)27 B.C. v. Plumas, (9th Cir. 1999) 192 F.3d 1260

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321 32314 Page 2 of 265 Students may not use, transport, carry, or possess illegal drugs or any weapons in their vehicles7 on school property. While on school property, vehicles may be inspected at any time by staff, or by8 contractors employed by the District utilizing trained dogs, for the presence of illegal drugs, drug9 paraphernalia, or weapons. In the event the school has reason to believe that drugs, drug paraphernalia, or10 weapons are present, including by alert trained dogs, the student’s vehicle will be searched, and the student11 expressly consents to such a search.1312

Choteau Public Schools21 Promulgated on: 06/12/20083 Reviewed on:4 3231P STUDENTS Revised on: 3/13/20188765 Searches and Seizure109

3. No student shall hinder, obstruct, or prevent any search authorized by this procedure.

5. In any instance where an item or substance is found which would appear to be in violation of the29 law, the circumstance shall be reported promptly to the appropriate law enforcement agency.

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4. Whenever circumstances allow, any search or seizure authorized in this procedure shall be24 conducted in the presence of at least one (1) adult witness, and a written record of the time, date, and25 results shall be made by the administrator. A copy shall be forwarded to the Superintendent as soon26 as possible.

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1. The Superintendent, principal, and the authorized assistants of either shall be authorized to conduct13 any searches or to seize property on school premises, as further provided in this procedure.

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2. If the authorized administrator has reasonable suspicion to believe that any locker, car, or other16 container of any kind on school premises contains any item or substance which constitutes an17 imminent danger to the health and safety of any person or to the property of any person or the18 District, the administrator is authorized to conduct a search of any car, locker, or container and to19 seize any such item or substance of any kind on school premises without notice or consent.

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The following rules shall apply to any searches and the seizure of any property by school personnel:

• Placement of Cameras: The administration will determine where cameras will be placed, taking into17 consideration a demonstrated need for surveillance, and/or areas where negative behavior is likely to18 occur and be deterred by the presence of surveillance cameras.

• Access to and Maintenance of recordings: All recordings make by District video surveillance23 cameras is school property and will be released to others on an “as needed or as required” basis.

Choteau Public Schools21 Adopted on: 12/10/20093 Reviewed on: 3/13/20184 3235 STUDENTS Revised on: 3/14/2013 , 11/9/21765 Video Surveillance98

Access to and maintenance of recording of video surveillance recordings of students will be25 considered confidential and will only be accessed and/or released in compliance with the Family26 Educational Rights and Privacy Act.2827 The District will comply with all applicable state and federal laws related to record maintenance and29 retention. The following employees will have access to the system for monitoring, maintenance, and30 necessary retention: Administration & Tech coordinator. Responsibilities governing access to the system31 will be outlined in the employee’s respective job description.

In order to ensure the health, welfare, and safety of all staff, students, and visitors to District property and to10 safeguard District buildings, grounds, and equipment, it is the policy of the District to utilize video11 surveillance, if preapproved by the school board, on school property where it has been demonstrated that12 there is a need for surveillance, as a deterrent for negative behavior, and to monitor unauthorized individuals13 on District property. Video surveillance will accordingly be conducted on District property subject to the14 following:1615

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Recordings made by District video surveillance equipment will be maintained up to the memory capacity of34 the recorder. Video footage will not be maintained separately from camera memory unless the footage is35 relevant to an incident, investigation, complaint, or expected or ongoing litigation or administrative36 proceedings.

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Cross Reference: 3600 Student Records414039

• Notice: Notice of use of video surveillance cameras will be posted at the entrances to buildings20 where cameras are in use. Staff, students, and parents of students will be notified through staff and21 student handbooks or by other means.

The Board recognizes that every student is entitled to due process rights that are provided by law. • “Suspension” means the exclusion of a student from attending individual classes or school and15 participating in school activities for an initial period not exceed ten (10) school days. An administrator may16 order suspension of a student.

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Upon a finding by a school administrator that the immediate return to school by a student would be detrimental to the39 health, welfare, or safety of others or would be disruptive of the educational process, a student may be suspended for40 one (1) additional period not to exceed ten (10) school days, if the student is granted an informal hearing with the41 school administrator prior to the additional suspension, and if the decision to impose the additional suspension does42 not violate the Individuals with Disabilities Education Act (IDEA) or Rehabilitation Act.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3300 R STUDENTS Revised on: 12/13/2007, 3/13/201865 Page 1 of 387 Suspension and Expulsion Corrective Actions and Punishment109

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5251 The Board, and only the Board, may expel a student from school and may do so only after following due process53 procedures set forth below.

The procedure set forth below will be followed when a proposed punishment of a student is to include denial of the19 right of school attendance from any single class or from a full schedule of classes for at least one (1) day.

Before any suspension is ordered, a building administrator will meet with a student to explain charges of misconduct,22 and the student will be given an opportunity to respond to the charges. When a student’s presence poses a continuing danger to persons or property or poses an ongoing threat of disruption25 to the educational process, a pre suspension conference will not be required, and an administrator may suspend a26 student immediately. In such cases, a building administrator will provide notice of and schedule a conference as soon27 as practicable following the suspension.

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Expulsion4948

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1211 Suspension1413

Students who are suspended from any class or from school entirely have the right to make up any work missed45 according to the student handbook.

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A building administrator will report any suspension immediately to a student’s parent or legal guardian. An30 administrator will provide a written report of suspension that states reasons for a suspension, including any school rule31 that was violated, and a notice to a parent or guardian of the right to a review of a suspension. An administrator will32 send a copy of the report and notice to the Superintendent.

• “Expulsion” is any removal of a student for more than twenty (20) school days without the provision50 of educational services. Expulsion is a disciplinary action available only to the Board.

The Superintendent will conduct a review of any suspension on request of a parent or legal guardian. A student and35 parent or legal guardian may meet with the Superintendent to discuss suspension. After the meeting and after36 concluding a review, the Superintendent will take such final action as appropriate.

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suspension may temporarily be excluded from school by court order or by order of a hearing officer, if the District43 demonstrates that maintaining the student in the student’s current placement is substantially likely to result in injury to44 the student or to others. After a child with a disability has been removed from his or her placement for more than ten45 (10) school days in the same school year, during any subsequent days of removal the public agency must provide46 services to the extent required under 34 CFR 300.121(d).4847 An administrator may remove from current placement any special education student who has carried a weapon to49 school or to a school function or who knowingly possesses or uses illegal drugs or sells or solicits the sale of a50 controlled substance while at school or a school function or inflicts serious bodily injury on another person while at51 school on school premises, or at a school function under the jurisdiction. A serious bodily injury is one that involves52 a substantial risk of death; extreme physical pain; protracted and obvious disfigurement; or protracted loss or53 impairment of the function of a bodily member, organ or faculty. The District will place such student in an54 appropriate interim alternative educational setting for no more than forty five (45) school days in accordance with the55 IDEA or Rehabilitation Act.

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The Board will provide written notice to a student and parent or legal guardian of a hearing to consider a4 recommendation for expulsion, which will be sent by registered or certified mail at least five (5) school days before5 the date of the scheduled hearing. The notice will include time and place of hearing, information describing the6 process to be used to conduct the hearing, and notice that the Board intends to conduct the hearing in closed session7 unless a parent or legal guardian waives the student’s right to privacy

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The District will comply with provisions of the Individuals with Disabilities Education Act (IDEA) and Rehabilitation29 Act when disciplining students. The Board will not expel any special education student when the student’s particular30 act of gross disobedience or misconduct is a manifestation of the student’s disability. The Board may expel pursuant31 to its expulsion procedures any special education student whose gross disobedience or misconduct is not a32 manifestation of the student’s disability. A disabled student will continue to receive education services as provided in33 the IDEA or Rehabilitation Act during a period of expulsion.3534 A building administrator may suspend a child with a disability from the child’s current placement for not more than36 ten (10) consecutive school days for any violation of school rules, and additional removals of not more than ten (10)37 consecutive school days in that same school year for separate incidents of misconduct, as long as those removals do38 not constitute a change of placement under 34 CFR 300.519(b), whether or not a student’s gross disobedience or misconduct is a manifestation of a student’s disabling condition. Any special education student who has exceeded or40 who will exceed ten (10) days of

Within the limitation that a hearing must be conducted during a period of student suspension, a hearing to consider10 expulsion may be rescheduled when a parent or legal guardian submits a request showing good cause to the11 Superintendent at least two (2) school days before a hearing date as originally scheduled. The Superintendent will12 determine if a request shows good cause to reschedule a hearing.

Each school shall maintain a record of any disciplinary action that is educationally related, with explanation, taken19 against the student. When the Board of Trustees takes disciplinary action against a student, the Board must keep a20 written record of the action taken, with detailed explanation, even if the disciplinary action is decided during a closed21 session. A disciplinary action that is educationally related is an action that results in the expulsion or out of school22 suspension of the student. This record must be maintained/destroyed consistent with Montana Local Government23 Records Schedule 7, and is subject to transfer to a local educational agency, accredited school, or nonpublic school24 pursuant to 20 1 213, MCA.

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The student has the right to be present for the duration of the hearing. At hearing the student may be represented by15 counsel and ask questions, present perspectives, and provide witnesses or documentation. The Board is not bound by16 formal rules of evidence in conducting the hearing.

Procedures for Suspension and Expulsion of Students With Disabilities

21 33003 Page 3 of 354 Legal Reference: 20 U.S.C. 1400, et seq. Individuals with Disabilities Education Act6 34 CFR 300.519 521 Procedural Safeguards7 § 20 1 213, MCA Transfer of School Records8 § 20 4 302, MCA Discipline and punishment of pupils definition9 of corporal punishment penalty defense10 § 20 4 402, MCA Duties of district superintendent or county high11 § 20 5 105, MCA Attendance officer powers and duties12 § 20 5 106, MCA Truancy13 § 20 5 201, MCA Duties and sanctions14 § 20 5 202, MCA Suspension and expulsion15 ARM 10.16.3346 Aversive Treatment Procedures16 ARM 10.55.910 Student Discipline Records17 Goss v. Lopez, 419 US 565 (1975)18 Section 504 IDEA242322212019

u) Intimidation, harassment, sexual harassment, sexual misconduct, hazing or bullying; or retaliation against any person who alleged misconduct under Policy 3225 or 3226 or participated in an investigation into alleged misconduct under Policy 3225 or 3226.

t) Unexcused absenteeism. Truancy statutes and Board policy will be utilized for chronic and habitual truants.

k) Using, possessing, distributing, purchasing, or selling tobacco products, and alternative nicotine and16 vapor products as defined in 16 11 302, MCA.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3310 R STUDENTS Revised on: 01/19/2016, 3/13/2018, 10/14/20, 3/9/2021, 6/22/2165 Student Discipline87

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v) Defaces or damages any school building, school grounds, furniture, equipment, or book belonging to44 the district.

x) Engaging in academic misconduct which may include but is not limited to: cheating, unauthorized sharing of exam responses or graded assignment work; plagiarism, accessing websites or electronic resources without authorization to complete assigned coursework, and any other act designed to give unfair academic advantage to the student.

Disciplinary action may be taken against any student guilty of gross disobedience or misconduct, including13 but not limited to instances set forth below:

s) Engaging in any activity that constitutes an interference with school purposes or an educational function or any other disruptive activity.

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o) Using, possessing, controlling, or transferring any object that reasonably could be considered or used as a weapon as referred to in Policy 3311.

n) Using, possessing, controlling, or transferring a firearm or other weapon in violation of Policy 3311.

w) Forging any signature or making any false entry or attempting to authorize any document used or intended to be used in connection with the operation of a school.

p) Disobeying directives from staff members or school officials or disobeying rules and regulations governing student conduct.

m) Using, possessing, distributing, purchasing, or selling drug paraphernalia, illegal drugs, marijuana,21 controlled substances, or any substance which is represented to be or looks like a narcotic drug,22 hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, stimulant, depressant,23 or intoxicant of any kind, including such substances that contain chemicals which produce the same24 effect of illegal substances including but not limited to Spice and K2. Students who may be under25 the influence of such substances will not be permitted to attend school functions and will be treated26 as though they had drugs in their possession.

l) Using, possessing, distributing, purchasing, or selling alcoholic beverages, including powdered18 alcohol. Students who may be under the influence of alcohol will not be permitted to attend school19 functions and will be treated as though they had alcohol in their possession.

The Board grants authority to a teacher or principal to hold a student to strict accountability for disorderly9 conduct in a school building, on property owned or leased by a school district, on a school bus, on the way10 to or from school, or during intermission or recess.

q) Using violence, force, noise, coercion, threats, intimidation, fear, or other comparable conduct toward anyone or urging other students to engage in such conduct.

r) Causing or attempting to cause damage to, or stealing or attempting to steal, school property or another person’s property.

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Disciplinary Measures Disciplinary measures include but are not limited to:16 cc) Expulsion17 dd) Suspension18 ee) Detention, including Saturday school19 ff) Clean-up duty20 gg) Loss of student privileges21 hh) Loss of bus privileges22 ii) Notification to juvenile authorities and/or police23 jj) Restitution for damages to school property

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Non Disciplinary Measures3231

4645 Cross Reference:

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These grounds stated above for disciplinary action apply whenever a student’s conduct is reasonably related1 to school or school activities, including but not limited to the circumstances2 set forth below:43 y) On school grounds before, during, or after school hours or at any other time when school is being5 used by a school group.6 z) Off school grounds at a school sponsored activity or event or any activity or event that bears a7 reasonable relationship to school. aa) Travel to and from school or a school activity, function, or event. bb) Anywhere conduct may reasonably be considered to be a threat or an attempted intimidation of10 bullying of a staff member or student, or an interference with school purposes or an educational function.

The Board grants authority to any teacher and to any other school personnel to impose on students under42 their charge any disciplinary measure, other than suspension or expulsion, corporal punishment, or in school43 suspension, that is appropriate and in accordance with policies and rules on student discipline. The Board44 authorizes teachers to remove students from classrooms for disruptive behavior. 3300 Suspension and Expulsion 3225 Sexual Harassment of Students 3226 Bullying, Harassment Bullying, Harassment

No District employee or person engaged by the District may inflict or cause to be inflicted corporal26 punishment on a student. Corporal punishment does not include reasonable force District personnel are27 permitted to use as needed to maintain safety for other students, school personnel, or other persons or for the28 purpose of self defense.

The Superintendent or designee is authorized to assign a student to non disciplinary offsite instruction33 pending the results of an investigation or for reasons related to the safety or well being of students and staff. During the period of non disciplinary offsite instruction, the student will be permitted to complete all35 assigned schoolwork for full credit. The assignment of non disciplinary offsite instruction does not preclude36 the Superintendent or designee from disciplining a student who has, after investigation, been found to have violated a School District policy, rule, or handbook provision. of Authority4140

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3938 Delegation

Legal Reference: § 16 11 302(1)(7), MCA Definitions1 § 20 4 302, MCA Discipline and punishment of pupils definition of2 corporal punishment penalty3 defense4 § 20 5 202, MCA Suspension and expulsion5 § 45 8 361, MCA Possession or allowing possession of weapon in school6 building exceptions penalties seizure and7 forfeiture or return authorized definitions8 § 45 5 637, MCA Possession or consumption of tobacco products,9 alternative nicotine products, or vapor products by10 persons under 18 years of age is prohibited unlawful11 attempt to purchase penalties12 29 U.S.C. § 701 Rehabilitation Act of 197313 Initiative 190 “Montana Marijuana Regulation and Taxation Act.” January 1, 20211817161514

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For the purposes of the firearms section of this policy, the term “firearm” means (A) any weapon (including24 a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of25 an explosive; (B) the frame or receiver of any such weapon; (C) any firearm muffler or firearm silencer; or26 (D) any destructive device pursuant to 18 U.S.C. 921 (4). Such term does not include an antique firearm27 pursuant to 18 U.S.C. 921 (16).

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40 For purposes of this section, “weapon” means any object, device, or instrument designed as a weapon or41 through its use is capable of threatening or producing bodily harm or which may be used to inflict self42 injury, including but not limited to air guns; pellet guns; BB guns; fake (facsimile) weapons; all knives;43 blades; clubs; metal knuckles; numchucks (also known as nunchucks); throwing stars; explosives;44 fireworks;

The District does not allow students to possess firearms on District property or at any setting that is under16 the control and supervision of the District. In accordance with Section 20 5 202 (3), MCA, a teacher,17 superintendent, or a principal shall suspend immediately for good cause a student who is determined to have18 brought a firearm to, or possess a firearm at, any setting that is under the control and supervision of the19 school district. In accordance with Montana law, a student who is determined to have brought a firearm to,20 or possess a firearm at, any setting that is under the control and supervision of the school district must be21 expelled from school for a period of not less than 1 year.

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It is the policy of the School District to comply with the federal Gun Free Schools Act of 1994 and Section12 20-5-202 (2), MCA, pertaining to students who bring a firearm to, or possess a firearm at, any setting that is13 under the control and supervision of the school district.

However, the Board of Trustees through this policy authorizes the Superintendent, or principal of a school30 without a Superintendent, to use his/her discretion on a case by case basis and modify the requirement of31 expulsion of a student if he/she deems such modification to be warranted under the circumstances.

Choteau Public Schools21 Adopted on: 08/16/20163 Reviewed on: 3/13/20184 3311 R STUDENTS Revised on: 6/22/21765 Firearms and Other Weapons98 Firearms1110

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A decision to change the placement of a student with a disability who has been expelled pursuant to this34 section must be made in accordance with the Individuals with Disabilities Education Act. Possession of Weapons other than Firearms

The District does not allow students to possess other weapons on District property or at any setting that is38 under the control and supervision of the District. Any student found to have possessed, used or transferred a39 weapon on school property will be subject to discipline in accordance with the District’s discipline policy.

The Board of Trustees shall annually review this policy and update this policy as determined necessary by36 the trustees based on changing circumstances pertaining to school safety. Reference: 3310 Student Discipline 4332 Conduct of School Property 5332 Personal Conduct Reference: § 20 5 202, MCA Suspension and expulsion § 45 8 361, MCA Possession or allowing possession of a weapon in a school building U.S.C. § 7151, et seq. Gun Free Schools Act of 1994 U.S.C. § 921 Definitions ESSA, Section 4141 Gun Free Requirements

45 20

The District may refer to law enforcement for immediate prosecution any student who possesses, carries, or15 stores a weapon in a school building as specified in Section 45 8 361, MCA. In addition the District will16 refer for possible prosecution a parent or guardian of any minor violating this policy on grounds of allowing17 a minor to possess, carry, or store a weapon in a school building. For the purposes of this section of the18 policy, “school property” means within school buildings, in vehicles used for school purposes, or on owned19 or leased school land or grounds. “Building” specifically means a combination of any materials, whether20 mobile, portable, or fixed, to form a structure and the related facilities for the use or occupancy by persons21 or property owned or leased by a local school district that are used for instruction or for student activities as22 specified in Section 50 60 101(2), MCA and Section 45 8 361, MCA. The term is construed as though23 followed by the words "or part or parts of a building" and is considered to include all stadiums, bleachers,24 and other similar outdoor facilities, whether temporary or permanently fixed.

The Board of Trustees may grant persons and entities advance permission to possess, carry, or store a27 weapon in a school building. All persons who wish to possess, carry, or store a weapon in a school building must request permission of the Board at a regular meeting. The Board has sole discretion in deciding29 whether to allow a person to possess, carry, or store a weapon in a school building.

535251504948

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33111 Page 2 of 332 mace or other propellants; stun guns; ammunition; poisons; chains; arrows; and objects that have been4 modified to serve as a weapon.65 No student shall possess, use, or distribute any object, device, or instrument having the appearance of a7 weapon, and such objects, devices, or instruments shall be treated as weapons, including but not limited to8 weapons listed above which are broken or non functional, look alike guns; toy guns; and any object that is a9 facsimile of a real weapon. No person shall use articles designed for other purposes (i.e., lasers or laser10 pointers, belts, combs, pencils, files, scissors, etc.) to inflict bodily harm and/or intimidate, and such use will11 be treated as the possession and use of a weapon.1312

This section does not apply to a law enforcement officer acting in the officer’s official capacity or an individual previously authorized by the Board of Trustees to possess a firearm or weapon in a school33 building.

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Definitions, Exceptions and Referral to Law Enforcement

46 18

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Students detained for corrective action or punishment shall be under the supervision of the staff member or17 designee.

5251504948474645444342414039383736353433323130292827262524232221201918

For minor infractions of school rules or regulations, or for minor misconduct, staff may detain students.10 Students may be required to attend Saturday detention for up to four (4) hours.

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Preceding the assessment of each punishment, the staff member shall inform the student of the nature of the13 offense charged, and/or the specific conduct which allegedly constitutes the violation. The student shall be14 afforded an opportunity to explain or justify his/her actions to the staff member.

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Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3312 STUDENTS Revised on:765 Detention98

Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3330 STUDENTS Revised on:765 Use of Alcohol Sensor Device98

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1918 If the student denies consumption of alcohol, the Superintendent or another District employee designated by20 the Superintendent may utilize an alcohol sensor device to either confirm alcohol consumption or eliminate21 the suspicion. Confirmation of alcohol consumption will result in appropriate disciplinary action under22 applicable District policies and student handbook provisions, including potential restriction of participation23 in or exclusion from extra and co curricular activities.

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If the student refuses to submit to testing for the presence of alcohol, the District may rely upon other26 evidence of alcohol consumption in determining whether District policy has been violated.

30292827 Cross Reference: 1312 Administrative Procedures31 3300 Suspension and Expulsion32 3300P Corrective Actions and Punishment33 3310 Student Discipline34 3310P Discipline of Students With Disabilities35 3340 Extra- and Co-Curricular Alcohol, Drug, and Tobacco Use3736 Legal Reference: § 20 5 201, MCA Duties and sanctions38 § 45 5 624, MCA Unlawful attempt to purchase or possession of intoxicating39 substance interference with sentence or court order52515049484746454443424140

Students are prohibited by Montana law and District policy from using or possessing alcoholic beverages. It10 is District policy to deter use or possession of alcoholic beverages by students on District property or at11 school sponsored or related activities or events, through use of an alcohol sensor device. Anytime the Superintendent, another administrator, or a teacher has reasonable suspicion that a student has14 consumed an alcoholic beverage, the student will be given an opportunity to admit or deny consumption of15 alcohol. If the student admits consumption of alcohol, appropriate disciplinary action will be taken under16 applicable District policies and student handbook provisions, including potential restriction of or exclusion17 from participation in extra and co curricular activities.

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This policy applies to middle and high school students who are involved in the extra curricular and co curricular16 activities program.

POLICY DURATION: This policy is in effect each school year from the date of the first practice for fall activities19 (August) until the last day of school (June). These rules are in effect twenty four (24) hours a day. Violations are20 cumulative, through the student’s period of attendance in grades 7 8 and in grades 9 12.

Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3340 STUDENTS Revised on: 08/15/2002765 Extra and Co Curricular Alcohol, Drug, and Tobacco Use98

APPEAL PROCESS: Any parent/legal guardian or student who is aggrieved by the imposition of any action (other28 than a recommendation for exclusion from an activity) shall have the right to an informal conference with the29 principal for the purpose of resolving the grievance. At such a conference, the student and the parent/guardian shall30 be subject to questioning by the principal and shall be entitled to question staff involved in the matter being grieved. If the discipline involves a high school student and the recommended discipline is exclusion from participation in33 extra curricular and/or co curricular activities for a period in excess of ten (10) days, the parent and student will be34 notified of the date and time the Board will consider the recommendation. Only the Board can exclude a high school35 student from participation in extra curricular and/or co curricular activities. If a student receives an IP, or is seen using tobacco, alcohol, or illicit drugs, the student will forfeit the privilege of38 participating in accordance with the activities and student handbooks.

4342414039

Legal Reference: § 20-5-201, MCA Duties and sanctions

Students participating in extra curricular and co curricular activities, whether sponsored by the MHSA or not, shall10 not use, have in possession, sell, or distribute alcohol, tobacco, or illegal drugs or abuse prescription or non11 prescription drugs during their extra curricular seasons. Possession is defined as the use of a prohibited substance in12 personal possession. This policy is not intended to apply to the use of prescribed drugs, under a doctor’s supervision,13 when those drugs are used in the prescribed manner.

STUDENT AND PARENT/LEGAL GUARDIAN DUE PROCESS: If a determination is made that a student has23 violated this policy, the student, parents and/or legal guardians shall be notified of the violation by telephone where24 possible, and also by mail. Also at this time, the student, parents and/or legal guardians shall be notified of the type of25 discipline that will be administered or recommended to the Board.

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The District views participation in extracurricular activities as an opportunity extended to students willing to12 make a commitment to adhere to the rules which govern them. The District believes that participation in13 organized activities can contribute to all around development of young men and women and that14 implementation of these rules will serve these purposes: Emphasize concern for the health and well being of students while participating in activities;17 Provide a chemical free environment which will encourage healthy development;18 Promote a sense of order and self discipline among students;19 Confirm and support existing state laws which prohibit use of mood altering chemicals;20 Emphasize standards of conduct for those students who, through their participation, are21 leaders and role models for their peers and younger students; and22 Assist students who desire to resist peer pressure that often directs them toward the use of23 chemicals.

All violations of extra curricular drug, alcohol, and tobacco use policy set forth by Choteau Public Schools39 will be cumulative for each student’s high school career.

• Students will not use, possess, distribute, purchase, sell, or be in association with those who are32 illegally suing or in possession of alcohol, marijuana, or any other substance defined by law as a33 “controlled substance” or “dangerous drug”. Legitimate use of a prescription drug is permitted. Choteau Schools will have it known that any person who disassociates themselves from a situation within a36 reasonable amount of time when a substance violation of the policy may occur will not receive any penalty.

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It is the position of the Choteau Public Schools that participation in these activities is a PRIVILEGE26 extended to students who are willing to make the commitment to adhere to the following rules;2827

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Choteau Public Schools21 Adopted on: 08/14/20003 Reviewed on: 3/13/20184 3340P STUDENTS Revised on: 05/10/201665 3340P7 Page 1 of 298 Extra Curricular Drug, Alcohol, and Tobacco Use Procedures1110

• Students will not use. Possess, distribute, purchase, or sell tobacco products and alternative nicotine29 and vapor products as defined in 16 11 302, MCA.

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First Offense 1. Choosing to self report a violation of the extra curricular drug, alcohol, and tobacco use policy and11 providing one’s innocence through a breathalyzer and drug test, a student will receive a suspension12 of a week’s worth of competition, which runs Monday through Sunday. This violation will carry13 over into the next extra curricular activity or school year if necessary to complete the suspension.

109

2. Choosing to self report a violation of the extra curricular drug, alcohol, and tobacco use policy16 without testing or found guilty through testing, a student will receive a suspension of two weeks’17 worth of competition, which runs Monday through Sunday. This violation will carry over into the18 next extra curricular activity or school year if necessary to complete the suspension.

Choosing to self report is a one time only opportunity as offenses are cumulative for a21 student’s high school career.

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A student in violation of the extra curricular drug, alcohol, and tobacco use policy will receive a ninety (90)31 school day suspension all current extra-curricular activities. This violation will carry over into the next32 extra curricular activity or school year if necessary to complete the suspension.

Second Offense3029

Third and Subsequent Offenses

All rumors will be investigated if a written and signed statement is present at the Principal’s office within6 five (5) days of the alleged violation.

3340P1 Page 2 of 232 Accusation Procedures54

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A student in violation of the extra curricular drug, alcohol, and tobacco use policy will receive a one37 hundred eighty (180) school day suspension all current extra curricular activities. This violation will carry38 over into the next extra curricular activity or school year if necessary to complete the suspension.

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2019

3. Choosing not to self report a violation of the extra curricular drug, alcohol, and tobacco use policy, a24 student will receive a thirty (30) school day suspension from all current extra curricular activities. This violation will carry over into the next extra curricular activity or school year if necessary to26 complete the suspension.

Choteau Public Schools21 Adopted on: 09/14/20003 Reviewed on: 3/13/20184 3341 STUDENTS Revised on: 02/14/20178765 Extra Curricular Pep Band Travel Policy109 The Choteau High School Pep Band will not travel outside the boundaries of the 1B Athletic District to11 perform for any Choteau High School team during any season or post season play. Travel to a post season12 divisional or state tournament will be allowed upon Board approval. It is understood that Great Falls is13 considered a part of the 1B Athletic District.1514 The Board of Trustees adopted this restrictive policy because of the significant cost of such travel and more16 importantly, because of the negative educational impact such travel has on the instructional programs at17 Choteau Schools.201918

Students who wish to participate in certain extracurricular activities may be required to submit to a physical35 examination to verify their ability to participate in the activity. Students participating in activities governed by36 the Montana High School Association will be required to follow the rules of that organization, as well as other37 applicable District policies, rules, and regulations.

1918

The Board may arrange each year for health services to be provided to all students. Such services may include10 but not be limited to:

14 2.

1. Development of procedures at each building for isolation and temporary care of students13 who become ill during the school day; Consulting services of a qualified specialist for staff, students, and parents; Vision and hearing screening; 4. Scoliosis screening; 5. Immunization as provided by the Department of Public Health and Human Services. Parents/guardians will receive written notice of any screening result which indicates a condition that might20 interfere or tend to interfere with a student’s progress. In general the District will not conduct physical examinations of a student without parental consent to do so or23 by court order, unless the health or safety of the student or others is in question. Further, parents will be notified24 of the specific or approximate dates during the school year when screening administered by the District is25 conducted as well as notification of requirements of the District’s policy on physical examinations and screening26 of students, at least annually at the beginning of the school year and within a reasonable period of time after any27 substantive change in the policy, which is:

3231

1. Required as a condition of attendance.

2. Administered by the school and scheduled by the school in advance.

3. Not necessary to protect the immediate health and safety of the student or other students. Parents or eligible students will be given the opportunity to opt out of the above described screenings.

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Legal Reference: § 20 3 324(20), MCA Powers and duties40 20 U.S.C. 1232h(b) General Provisions Concerning Education

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Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3410 STUDENTS Revised on: 3/13/2018765 Student Health/Physical Screenings/Examinations98

15 3.

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Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3413 STUDENTS Revised on: 02/09/2006, 3/13/2018, 6/22/21765 Student Immunization98

1413

The administrator may allow the commencement of attendance in school by a student who has not been immunized30 against each disease listed in § 20 5 403, MCA, if that student has received one or more doses of the vaccine for each31 disease listed in 20 5 403, except that Haemophilus influenza type “b” vaccine is required only for children under 532 years of age. The District shall exclude a student for noncompliance with the immunization laws and properly notify the parent or35 guardian. The local health department may seek an injunction requiring the parent to submit an immunization status form, take action to fully immunize the student, or file an exemption for personal or medical reasons. This policy does not apply to or govern vaccinations against COVID 19. The Board does not require immunization39 against COVID 19 in order to enroll in the District in accordance with Montana law. District officials shall not40 inquire about the COVID 19 vaccination status of students, employees, or visitors. District officials shall not make41 decisions regarding access to District services for students, employees, or visitors based upon an individual’s COVID42 19 vaccination status. Students enrolled in dual credit courses in accordance with District policies may be subject to43 distinct immunization requirements of the applicable post secondary institution.

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Exemptions for religious reasons must be filed annually. The statement for an exemption shall be maintained as part24 of the student’s immunization record. The permanent file of students with exemptions shall be marked for easy25 identification, should the Department of Public Health and Human Services order that exempted students be excluded26 from school temporarily when the risk of contracting or transmitting a disease exists. Exclusion shall not exceed27 thirty (30) calendar days.

The Board requires all students to present evidence of their having been immunized against the following diseases:10 varicella, diphtheria, pertussis (whooping cough), poliomyelitis, measles (rubeola), mumps, rubella, and tetanus in the11 manner and with immunizing agents approved by the department. Haemophilus influenza type “b” immunization is12 required for students under age five (5).

A student who transfers into the District may photocopy immunization records in the possession of the school of18 origin. The District will accept the photocopy as evidence of immunization. Within thirty (30) days after a19 transferring student ceases attendance at the school of origin, the school shall retain a certified copy for the permanent20 record and send the original immunization records for the student to the school district to which the student transfers.

Exemptions from one or more vaccines shall be granted for medical reasons upon certification by a physician22 indicating the specific nature and probable duration of the medical condition for not administering the vaccine(s).

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Legal Reference: § 20 3 324(20), MCA Powers and duties46 § 20 5 402 410, MCA Health47 § 20 5 403, MCA Immunization required release and acceptance of48 immunization records § 20 5 405, MCA Medical or religious exemption Chapter 418 2021 General Legislative Session

Upon initial enrollment, an immunization status form shall be completed by the student’s parent or guardian. The15 certificate shall be made a part of the student’s permanent record.

4544

• Moderate or severe acute illness with or withoutfever Contraindications Severe allergic reaction (e.g., anaphylaxis) after a previous dose or to a vaccine component Pregnancy official use only: if reviewed by public health Name/credentials of reviewer:_ Date ofreview:_

□ •

• Encephalopathy within 7 days after receiving previous dose of DTP or DTaP Progressive neurologic disorder, including infantile spasms, uncontrolled epilepsy, progressive encephalopathy; defer DTaP until neurologicalstatus has clarified andstabilized

Precautions □ •

TdapDT,DTaPTd □□□□□□□□□ Contraindications

• Persistent, inconsolable crying lasting ≥3 hours within 48 hours after vaccination with previous dose of DTP/ DTaP

• History of arthus type hypersensitivity reactions after a previous dose of tetanus toxoid containingvaccine

Check

• Serious allergic reaction (e.g., anaphylaxis) after a previous vaccine dose or vaccinecomponent Moderate or severe acute illness with or withoutfever

Precautions •

• Fever ≥40.5°C(105°F) within 48 hours after vaccination with previous dose of DTP or DTaP

• Guillain Barre′ syndrome ≤6 weeks after a previous dose of tetanus toxoid containing vaccine

Medical Exemption Statement 3413F11 Physician: Please mark the contraindications/precautions thatapplyto this patient, then signand date the back ofthe form.2 The signed Medical Exemption Statement verifying true contraindications/precautions is submitted to and accepted by3 schools, childcare facilities, and other agencies that require proof of immunization. For medical exemptions for4 conditions not listed below, please note the vaccine(s) thatis contraindicated and a description ofthe medical condition in5 the space provided at the end ofthe form. The State Medical Officermayrequest to review medical exemptions.6 Attach a copy of the most current immunization7 record8 Name of patient DOB Nameof parent/guardian Address(patient/parent)9 School/child carefacility10 Medical contraindications for immunizations are determined by the most recent General11 Recommendations of the Advisory Committee on Immunization Practices (ACIP), U.S.12 Department of Health and Human Services, published in the Centers for Disease Control and13 Prevention’s publication, the Morbidity and Mortality Weekly Report.1514 A contraindication is a condition in a recipient that increases the risk for a serious adverse16 reaction. A vaccine will not be administered when a contraindication exists.17 A precaution is a condition in a recipient that might increase the risk for a serious adverse reaction or18 that might compromise the ability of the vaccine to produce immunity. Under normal conditions,19 vaccinations should be deferred when a precaution is present.20 Contraindications and Precautions2221 Vaccine X Hepatitis B (not [ARM])RuleAdministrativerequiredcurrentlybyofMontana □□ Contraindications

• Severe allergic reaction (e.g., anaphylaxis) after a previous dose or to a vaccine component

For

• Seizure ≤3 days after vaccination with previous dose of DTP or DTaP

IPV

□ • Moderate or severe acute illness with or withoutfever

Precautions •

• Severeallergic reaction (e.g., anaphylaxis) afterapreviousdoseorto avaccinecomponent

) • Pregnancy Precautions •

weeks Precautions □ •

• Known

□ • Age

• Knownsevereimmunodeficiency(e.g.,hematologicandsolidtumors,chemotherapy,congenitalimmunodeficiency, long termimmunosuppressivetherapy, orpatients with HIVinfectionwho areseverelyimmunocompromised Recent (<11 months) receiptofantibody containingblood product(specific interval depends on theproduct) Historyofthrombocytopeniaorthrombocytopenicpurpura for tuberculin skintesting Moderate or severe acute illness Severeallergic reaction (e.g., anaphylaxis) afterapreviousdoseorto avaccinecomponent severeimmunodeficiency(e.g.,hematologicandsolidtumors,chemotherapy, congenitalimmunodeficiency, termimmunosuppressivetherapy,orpatientswithHIVinfection whoareseverelyimmunocompromised Recent(<11

• Severeallergic reaction (e.g., anaphylaxis) after a previous dose (ofPCV7,PCV13, oranydiphtheriatoxoid contain vaccine) or to a component ofa vaccine(PCV7,PCV13,or anydiphtheria toxoid containing vaccine) Moderate or severe acute illness with or withoutfever Contraindications Severeallergic reaction (e.g., anaphylaxis) afterapreviousdoseorto avaccinecomponent <6 Moderate or severe acute illness with or withoutfever

with or withoutfever Varicella □□□□□ Contraindications •

MMR □□□□□□□ Contraindications

months)receiptofantibody containingblood products(intervaldependsonproduct) • Moderate or severe acute illness with or withoutfever For medical conditions not listed, please note the vaccine(s) that is contraindicated and a description of the condition Instructions-Purpose: To provide Montana physicians with a mechanism to document true medical exemptions to vaccinations Preparation: 1. Complete patient information (name, DOB, address, and school/childcare facility) 2. Checkapplicablevaccine(s)andexemption(s) 3. Completedateexemptionendsandphysicianinformation 4. Attach a copyofthe most current immunization record 5. Retain a copy forfile 6. Returnoriginal to personrequesting form Reorder: ImmunizationProgram 1400 Broadway, Room C 211 Helena, MT 59620 (406) 444 http://www.dphhs.mt.gov/publichealth/immunization/5580 Questions? Call (406)444 5580 Montana Code Annotated Administrative Rules of Montana 20 5 101 410:MontanaImmunization Law 37.114.701 721: Immunization of K 12, Preschool, and Post 52 2 735: Daycarecertification secondary schools 37.95.140: Daycare Center Immunizations, Group Daycare Homes, Family Day Care Homes

Hib

□ •

long

•

Name of Student Date Exemption Ends Completing physician’s name (please print) Address Phone Completing physician’s signature (only licensed physicians may sign) Vaccine X PCV (not currently required by ARM) □□ Contraindications

• Need

) • Pregnancy Precautions •

AFFIDAVIT OF EXEMPTION ON RELIGIOUS GROUNDS FROM MONTANA SCHOOL IMMUNIZATION LAW AND RULES 3413F2

• A new affidavit of exemption for the above student must be signed, sworn to, and notarized yearly, before the start of the school year and kept together with the State of Montana Certificate of Immunization (HES-101) in the school’srecords.

Subscribed and sworn to beforeme this day of , . Seal Signature: Notary Public for the State of Montana Print Name: Notary Public for the State of Montana Residing in: ________ My commission expires ______________

Signature of parent, guardian, or other person Date responsible for the above student’s care and custody; or of the student, if 18 or older.

• I am subject to the penalty for false swearing if I falsely claim a religious exemption for the above named student [i.e. a fine of up to $500, up to 6 months in jail, or both (Sec.45 7 202, MCA)];

• In the event of an outbreak of one of the diseases listed above, the above exempted student may be excluded from school by the local health officer or the Department of Public Health and Human Services until the studentis no longer at risk for contracting or transmitting that disease; and

Student's Full Name Birth Date Age Sex School: If student is under 18, name of parent, guardian, or other person responsible for student’s care and custody: Street address andcity: Telephone:I,theundersigned, swear or affirm that immunization against Diphtheria, Pertussis, Tetanus (DTaP, DT, Tdap) Polio Measles, Mumps and Rubella (MMR) Varicella (chickenpox) Haemophilus Influenzae Type b (Hib) is contrary to my religious tenets and practices. I also understand that:

1303, MCA Youth athletes concussion education requirements39 20-7-1304, MCA Youth

removal from participation40 following concussion medical clearance required41 before return to participation4342 Cross Reference:

Custodian Concussion Statement464544

Return to Play35 Legal Reference: Dylan Steigers Protection of Youth Athletes Act36

1302, MCA Definitions38 20

Annually, the district will distribute a head injury and concussion information and sign off sheet24 to all parents and guardians of student athletes in competitive sport activities prior to the student25 athlete's initial practice or competition. All coaches, athletic trainers, officials, including volunteers participating in organized youth28 athletic activities, shall complete the training program at least once each school year as required29 in the District procedure. Additionally, all coaches, athletic trainers, officials, including30 volunteers participating in organized youth athletic activities will comply with all procedures for31 the management of head injuries and concussions. Montana High School Association, 4, 20 7 7 7 athletes 3415F Student Athlete & Parent/Legal

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The Choteau School District recognizes that concussions and head injuries are commonly9 reported injuries in children and adolescents who participate in sports and other recreational10 activities. The Board acknowledges the risk of catastrophic injuries or death is significant when a11 concussion or head injury is not properly evaluated and managed. Therefore, all K 1212 competitive sport athletic activities in the District will be identified by the administration. Consistent with guidelines provided by the U.S. Department of Health and Human Services,14 Centers for Disease Control and Prevention, the National Federation of High School (NFHS) and15 the Montana High School Association (MHSA), the District will utilize procedures developed by16 the MHSA and other pertinent information to inform and educate coaches, athletic trainers,17 officials, youth athletes, and their parents and/or guardians of the nature and risk of concussions18 or head injuries, including the dangers associated with continuing to play after a concussion or19 head injury. Resources are available on the Montana High School Association Sports Medicine20 page at www.mhsa.org; U.S. Department of Health and Human Services page at: www.hhs.gov;21 and; the Centers for Disease and Prevention page at www.cdc.gov/concussion/sports.index.html.

1301, MCA Purpose37 20

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3332 Reference:

Rules and Regulations34 Section

1. Updating: Each spring, the athletic director, or the administrator in charge of athletics if there11 is no athletic director, shall review any changes that have been made in procedures required12 for concussion and head injury management or other serious injury by consulting with the13 MHSA or the MHSA Web site, U.S. DPHHS, and CDCP web site. If there are any updated14 procedures, they will be adopted and used for the upcoming school year.

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C. Parent Information Sheet: On a yearly basis, a concussion and head injury information sheet24 shall be distributed to the student athlete and the athlete's parent and/or guardian prior to the25 student athlete's initial practice or competition. This information sheet may be incorporated into26 the parent permission sheet which allows students to participate in extracurricular athletics and27 should include resources found on the MHSA Sports Medicine page at www.mhsa.org, U.S. DPHHS, and CDCP websites D. Responsibility: An athletic trainer, coach, or official shall immediately remove from play,30 practice, tryouts, training exercises, preparation for an athletic game, or sport camp a student31 athlete who is suspected of sustaining a concussion or head injury or other serious injury.

2. Identified Sports: Identified sports include all organized youth athletic activity sponsored by16 the school or school district.

B. Training: All coaches, athletic trainers, and officials, including volunteers shall undergo training18 in head injury and concussion management at least once each school year by one of the following19 means: (1) through viewing the MHSA sport specific rules clinic; (2) through viewing the20 MHSA concussion clinic found on the MHSA Sports Medicine page at www.mhsa.org; or by the21 district inviting the participation of appropriate advocacy groups and appropriate sports22 governing bodies to facilitate the training requirements

A. Athletic Director or Administrator in Charge of Athletic Duties:10

E. Return to Play After Concussion or Head Injury: In accordance with MHSA Return to Play33 Rules and Regulations and The Dylan Steigers Protection of Youth Athletes Act a student athlete34 who has been removed from play, practice, tryouts, training exercises, preparation for an athletic35 game, or sport camp may not return until the athlete is cleared by a licensed health care36 professional (registered, licensed, certified, or otherwise statutorily recorgnized health care37 professional). The health care provider may be a volunteer.

1918

A building principal or other school administrator may authorize, in writing, any school42 employee:4443 To assist in self administration of any drug that may lawfully be sold over the counter45 without a prescription to a student in compliance with the written instructions and with46 the written consent of a student’s parent or guardian; and47

“Medication” means prescribed drugs and medical devices that are controlled by the U.S. Food10 and Drug Administration and are ordered by a healthcare provider. It includes over the counter11 medications prescribed through a standing order by the school physician or prescribed by the12 student’s healthcare provider.

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Administering Medication to Students98

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In the event of an emergency, a school nurse or trained staff member, exempt from the nursing30 license requirement under § 37 8 103(1)(c), MCA, may administer emergency medication to any31 student in need thereof on school grounds, in a school building, at a school function, or on a32 school bus according to a standing order of an authorized physician or a student’s private33 physician. In the event that emergency medication is administered to a student, the school nurse34 or staff member shall call emergency responders and notify the student’s parents/guardians.

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Administering Medication20

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Assisting Students with Self Administration of Medication

Except in an emergency situation, only a qualified healthcare professional may administer a drug15 or a prescription drug to a student under this policy. Diagnosis and treatment of illness and the16 prescribing of drugs are never the responsibility of a school employee and should not be17 practiced by any school personnel.

Emergency Administration of Medication2928

A building administrator or school nurse shall enter any medication to be administered in an37 emergency on an individual student medication record and retain the documentation.

The Board shall permit administration of medication to students in schools in its jurisdiction. A21 school nurse or other employee who has successfully completed specific training in22 administration of medication, pursuant to written authorization of a physician or dentist and that23 of a parent, an individual who has executed a caretaker relative educational authorization24 affidavit, or guardian, may administer medication to any student in the school or may delegate25 this task pursuant to Montana law.

• Holding and assisting a student in drinking fluid to assist in the swallowing of oral17 medications; and

14 •

• Assisting with removal of a medication from a container for a student with a physical19 disability that prevents independence in the act.

• Making oral suggestions, prompting, reminding, gesturing, or providing a written guide for self administering medications;

109

Self Administration or Possession of Asthma, Severe Allergy, or Anaphylaxis Medication

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• Documentation of a doctor formulated written treatment plan for managing asthma,43 severe allergies, or anaphylaxis episodes of the student and for medication use by the44 student during school hours.

4645

• Documentation that the student has demonstrated to the healthcare practitioner and the41 school nurse, if available, the skill level necessary to use and administer the medication.

Students with allergies or asthma may be authorized by the building principal or Superintendent,27 in consultation with medical personnel, to possess and self administer emergency medication28 during the school day, during field trips, school-sponsored events, or while on a school bus. The29 student shall be authorized to possess and self administer medication if the following conditions30 have been met:

• Guiding the hand of a student to self administer a medication;

2423

The written notice from the student’s primary care provider shall specify the name and38 purpose of the medication, the prescribed dosage, frequency with which it may be39 administered, and the circumstances that may warrant its use.

2625

• Handing to a student a prefilled, labeled medication holder or a labeled unit dose13 container, syringe, or original marked and labeled container from a pharmacy; Opening the lid of a container for a student;

A school employee authorized, in writing, to assist students with self administration of8 medications, may only rely on the following techniques:

To assist in self administration of a prescription drug to a student in compliance with4 written instructions or standing order of an authorized physician or a student’s private5 physician and with the written consent of a student’s parent or guardian.

• The student shall have the prior written approval of his/her primary healthcare provider.

• A written and signed authorization from the parents, an individual who has executed a33 caretaker relative educational authorization affidavit, or guardians for self administration of medication, acknowledging that the District or its employees are not liable for injury that results from the student self administering the medication.

• Other guidance or restrictions previously provided in writing to the school by a student’s21 parent, an individual who has executed a caretaker relative educational authorization22 affidavit, or guardian is on file.

Self Administration of Other Medication

4544

• Written authorization for self administration of medication from a student’s parent, an26 individual who has executed a caretaker relative educational authorization affidavit, or27 guardian is on file; and

• A principal and appropriate teachers are informed that a student is self administering29 prescribed medication.

The Board requires that all medications, including those approved for keeping by students for46

Handling and Storage of Medications

Administration of Glucagons

School employees may voluntarily agree to administer glucagons to a student pursuant to § 20 534 412, MCA, only under the following conditions: (1) the employee may administer glucagon to a35 diabetic student only in an emergency situation; (2)the employee has filed the necessary36 designation and acceptance documentation with the District, as required by § 20 5 412(2), MCA,37 and (3) the employee has filed the necessary written documentation of training with the District,38 as required by § 20 5 412(4), MCA. Designation of staff is to be made by a parent, and39 individual who has executed a caretaker relative authorization affidavit, or guardian of a diabetic40 student, and school employees are under no obligation to agree to designation. Glucagon is to be41 provided by the parent or guardian. All documentation shall be kept on file.

If provided by the parent, an individual who has executed a caretaker relative educational9 authorization affidavit, or guardian, and in accordance with documentation provided by the10 student’s doctor, backup medication shall be kept at a student’s school in a predetermined11 location or locations to which the student has access in the event of an asthma, severe allergy, or12 anaphylaxis emergency.

1817

Authorization granted to a student to possess and self administer medication shall be valid for4 the current school year only and shall be renewed annually. A student’s authorization to possess5 and self administer medication may be limited or revoked by the building principal or other6 administrative personnel.

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Immediately after using epinephrine during school hours, a student shall report to the school15 nurse or other adult at the school who shall provide follow up care, including making a call to16 emergency responders.

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2019 The District shall permit students who are able to self administer specific medication to do so21 provided that all of the following have occurred:

1413

• A physician, dentist, or other licensed health care provider provides a written order for24 self administration of said medication;25

3332

• Shall notify the building administrator, school district nurse, and parent or guardian of24 any medication error and document it on the medication administration record.

• Shall examine any new medication to ensure it is properly labeled with dates, name of8 student, medication name, dosage, and physician’s name;

The District may maintain a stock supply of auto injectable epinephrine to be administered by a36 school nurse or other authorized personnel to any student or nonstudent as needed for actual or37 perceived anaphylaxis. If the district intends to obtain an order for emergency use of epinephrine38 in a school setting or at related activities, the district shall adhere to the requirements stated in39 law.

The District may maintain a stock supply of an opioid antagonist to be administered by a school42 nurse or other authorized personnel to any student or nonstudent as needed for an actual or43 perceived opioid overdose. A school that intends to obtain an order for emergency use of an44 opioid antagonist in a school setting or at related activities shall adhere to the requirements in45 law.

The District shall limit access to all stored medication to those persons authorized to administer31 medications or to assist in the self administration of medications. The District requires every32 school to maintain a current list of those persons authorized by delegation from a licensed nurse33 to administer medications.

• Shall store medication requiring refrigeration at 36° to 46° F;

• Shall store prescribed medicinal preparations in a securely locked storage compartment;15 and16

• Shall record on the student’s individual medication record the date a medication is12 delivered and the amount of medication received;

The District shall permit only a forty five (45) school day supply of a medication for a student to27 be stored at a school; and all medications, prescription and nonprescription, shall be stored in28 their original containers.

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• Shall store controlled substances in a separate compartment, secured and locked at all17 times.

• Food is not allowed to be stored in refrigeration unit with medications.

• All non emergency medication shall be kept in a locked, nonportable container, stored in19 its original container with the original prescription label. Epinephrine, naloxone, and20 student emergency medication may be kept in portable containers and transported by the21 school nurse or other authorized school personnel.

self medication, be first delivered by a parent, an individual who has executed a caretaker4 relative educational authorization affidavit, or other responsible adult to a nurse or employee5 assisting with self administration of medication. A nurse or assistant:76

3029

4140

• Shall develop a medication administration plan, if administration is necessary for a10 student, before any medication is given by school personnel;

29 §

21 §

Infectious

30 37.111.812,

Disposal of Medication, Medical Equipment, Personal Protective Equipment

35343332

25 §

23 §

The District requires school personnel either to return to a parent, an individual who has executed a caretaker relative educational authorization affidavit, or guardian or, with permission7 of the parent, an individual who has executed a caretaker relative educational authorization affidavit, or guardian, to destroy any unused, discontinued, or obsolete medication. A school9 nurse, in the presence of a witness, shall destroy any medicine not repossessed by a parent or10 guardian within a seven (7) day period of notification by school authorities. Medical sharps shall be disposed of in an approved sharps container. Building administrators13 should contact the school nurse or designated employee when such a container is needed. Sharps14 containers are to be kept in a secure location in the school building. Disposal of sharps container,15 medical equipment, and personal protective equipment is the responsibility of the school nurse or16 designated employee in accordance with the Montana Infectious Waste Management Act and the17 manufacture guidelines specific to the container or equipment. Reference: § 20 5 412, MCA Definition parent designated adult20 administration of glucagons training 20 5 420, MCA Self administration or possession of asthma,22 severe allergy, or anaphylaxis medication 20 5 421, MCA Emergency use of epinephrine in school setting 37-8-103(1)(c), MCA Exemptions limitations on authority 24.159.1601, et seq of Nurse Duties 20 5 426, MCA Emergency use of an opioid antagonist in school setting limit on liability 75 10 1001, et seq Waste Management Act ARM Safety Requirements 10.55.701(s), ARM Board of Trustees

27 §

Delegation

26 ARM

1211

1918 Legal

I understand it is my responsibility to pick up any unused medication at the end of the school year, and the medication that is not picked up will be disposed of.

Signature of Physician/PA/APRN Phone Number Date2726 Authorization by Parent, an individual who has executed a caretaker relative educational or medical28 authorization affidavit, or Guardian As the parent, individual who has executed a caretaker relative educational or medical authorization30 affidavit, or guardian of the above named student, I confirm that this student has been instructed by his/her health31 care provider on the proper use of this/these medication(s). He/she has demonstrated to me that he/she understands the proper use of this medication. He/she is physically, mentally, and behaviorally capable to assume this responsibility. He/she has my permission to self medicate as listed above, if needed. If he/she has used epinephrine during school hours, he/she understands the need to alert the school nurse or other adult at the school who will provide follow up care, including making a 9 1 1 emergency call.

2019 I

activities,

Asthma, Severe Allergy, or Anaphylaxis Medication this student to possess or self administer asthma, severe allergy, or anaphylaxis medication while in school, while at a school sponsored activity, while under the supervision of school personnel, before or after normal school activities (such as while in before school or after school care on school operated property), or while in transit to or5 from school or school sponsored this form must be fully completed by: 1) the prescribing physician/6 physician assistant/advanced practice registered nurse, and 2) an authorizing parent, an individual who has executed7 a caretaker relative educational or medical authorization affidavit, or legal guardian. School: ____________________________________ Sex: (Please circle) Female/Male City/Town: _________________________________ Date: _____/_____/_____ School Year: _________(Must be renewed annually) Authorization: above named student has my authorization to carry and self administer the following medication: Medication: (1) ______________________________ Dosage: (1) ________________________________ (2) (2) ________________________________ Reason for prescription(s): _______________________________________________________________________ Medication(s) to be used under the following conditions (times or special circumstances): _____________________ confirm that this student has been instructed in the proper use of this medication and is able to self administer this21 medication without school personnel supervision. I have formulated and provided to the parent/guardian or22 caretaker relative a written treatment plan for managing asthma, severe allergies, or anaphylaxis episodes and for23 medication use by this student during school hours and school activities.

Parent/Guardian, Caretaker Relative Signature: _____________________________ Date:53 (Original signed authorization to the school; a copy of the signed authorization to the parent/guardian and health54 care provider) See, generally, Mont. Code Ann. § 20 5 420.

5655

2 For

I agree to work with the school in establishing a plan for use and storage of backup medication. This will41 include a predetermined location to keep backup medication to which my child has access in the event of an asthma, severe allergy, or anaphylaxis emergency. I have provided the following backup medication: __________________

1312 Physician’s

98 Student’s Name:_______________________________

43 _____________________________________________________________________________________________.44

5251

______________________________

I acknowledge that the school district or nonpublic school and its employees and agents are not liable as a37 result of any injury arising from the self administration of medication by the student, and I indemnify and hold them38 harmless for such injury, unless the claim is based on an act or omission that is the result of gross negligence, willful39 and wanton conduct, or an intentional tort.

11 Birth

I authorize the school administration to release this information to appropriate school personnel and classroom teachers.

2524

14 The

I understand that in the event the medication dosage is altered, a new “self administration form” must be completed, or the health care provider may rewrite the order on his/her prescription pad, and I, the parent/caretaker relative/guardian, will sign the new form and assure the new order is attached.

The Board recognizes that communicable diseases that may afflict students range from common27 childhood diseases, acute and short-term in nature, to chronic, life-threatening diseases such as28 human immunodeficiency virus (HIV) infection. The District shall rely on advice of the public29 health and medical communities in assessing the risk of transmission of various communicable30 diseases to determine how best to protect the health of both students and staff.3231

The District shall manage common communicable diseases in accordance with DPHHS33 guidelines and communicable diseases control rules. If a student develops symptoms of any34 reportable communicable or infectious illness as defined while at school, the responsible school35 officials shall do the following:3736 (a) isolate the student immediately from other students or staff; and38 (b) inform the parent or guardian as soon as possible about the illness and request him or39 her to pick up the student.; and40 (c) consult with a physician, other qualified medical professional, or the local county41 health authority to determine if report the case should be reported to the local health42 officer.4443

In all proceedings related to this policy, the District shall respect a student’s right to privacy. All9 applicable district policies and handbook provision governing confidentiality of student medical10 information remain in full effect.

1211

Students who express feelings of illness at school may be referred to a school nurse or other45 responsible person designated by the Board and may be sent home as soon as a parent or person4746

Although the District is required to provide educational services to all school age children who13 reside within its boundaries, it may deny attendance at school to any child diagnosed as having a14 communicable disease that could make a child’s attendance harmful to the welfare of other15 students. The District also may deny attendance to a child with suppressed immunity in order to16 protect the welfare of that child when others in a school have an infectious disease, which,17 although not normally life threatening, could be life threatening to a child with suppressed18 immunity.2019 The District shall provide soap and disposable towels or other hand drying devices shall be21 available at all handwashing sinks. Common use cloth towels are prohibited. Sanitary napkin22 disposal shall be provided for girls of age ten or older and in teachers' toilet rooms and nurses'23 toilet rooms. The District shall provide either sanitary napkin dispensers in the girls', nurses', and24 teachers' toilet rooms or some other readily available on site access to sanitary napkins.

2625

When information is received by a staff member or a volunteer that a student is afflicted with a11 serious communicable disease, the staff member or volunteer shall promptly notify a school12 nurse or other responsible person designated by the Board to determine appropriate measures to13 be taken to protect student and staff health and safety. A school nurse or other responsible14 person designated by the Board, after consultation with and on advice of public health officials,15 shall determine which additional staff members, if any, have need to know of the affected16 student’s condition.

109

Staff members shall supervise children when they use hand sanitizer and soap to prevent44 ingestion. Staff members shall place grade level appropriate posters describing handwashing45 steps near sinks.

The District may notify parents of other children attending a school that their children have been23 exposed to a communicable disease without identifying the particular student who has the24 disease.

2625

Healthy Hand Hygiene Behavior2827

Hand hygiene includes but is not limited to washing hands with soap and water for at least 2040 seconds. If hands are not visibly dirty, alcohol based hand sanitizers with at least 60% alcohol41 can be used if soap and water are not readily available.

1817

Only those persons with direct responsibility for the care of a student or for determining19 appropriate educational accommodation shall be informed of the specific nature of a condition, if20 it is determined that such individuals need to know this information.

4342

All students, staff, and others present in the any school building shall engage in hand hygiene at29 the following times, which include but are not limited to:30 (a) Arrival to the facility and after breaks31 (b) Before and after preparing, eating, or handling food or drinks32 (c) Before and after administering medication or screening temperature33 (d) After coming in contact with bodily fluid34 (e) After recess35 (f) After handling garbage36 (g) After assisting students with handwashing37 (h) After use of the restroom3938

designated on a student’s emergency medical authorization form has been notified. The District4 may temporarily exclude from onsite school attendance a student who exhibits symptoms of a5 communicable disease that is readily transmitted in a school setting. Offsite instruction will be6 provided during the period of absence in accordance with Policy 2050. The District reserves the7 right to require a statement from a student’s primary care provider authorizing a student’s return8 to onsite instruction.

2221

2120 In the interest of health and welfare of students enrolled in Choteau Public Schools, no student22 will be permitted to attend classes with the general population if they are infested with head lice.

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The Board recognizes its responsibility to all students enrolled in the Choteau Schools to provide10 a safe and healthy environment in which they may attend school. One inhibitor to a healthy11 environment is the head louse (Pediculus capitis). Head lice infestations must be addressed in12 public schools if a healthy environment is to be maintained. Every attempt will be made to13 educate students and parents on the prevention and eradication of head lice before and after14 infestation is detected.

The student found with head lice is to be kept out of school until he/she is treated and hair is free31 of lice and eggs. Although eggs (nits) cannot spread to other children, they may hatch in 2 332 days and would immediately become communicable. A child may return to school after being33 successfully treated so that no live lice are present.

3534

Parents or guardians will be informed of lice infestation by a letter that explains the problem,36 lists the procedures for treatment and requirements for reentering school. Every attempt will be37 made to contact parents or guardians immediately upon discovery of head lice. Parents will be38 asked to come to school to pick up the student and begin treatment immediately.

42414039

The innocent desire of children to be social and the communicable nature of lice requires17 preventive measures by the school district and the public health agency to contain infestations.

1615

The Choteau School will work cooperatively with the public health agency to insure that19 infestations of head lice are contained and eradicated in the school.

To avoid embarrassment and to contain the infestation, whole classrooms will be checked for25 head lice upon the report of possible infestation by a classroom teacher. The administrator,26 his/her designee, school nurse or another qualified professional will examine the child in27 question and their classmates. Siblings of students found with lice and their classmates will also28 be checked if there is suspicion that infestation may exist.

The Board recognizes that schools are responsible for providing first aid or emergency treatment10 to a student in case of sudden illness or injury; however, further medical attention is the11 responsibility of a parent or guardian.

The District requires that every parent or guardian provide a telephone number where a parent or14 designee of a parent may be reached in case of an emergency. When a student is injured, staff will provide immediate care and attention until relieved by a17 superior, a nurse, or a doctor. The District will employ its normal procedures to address medical18 emergencies without regard to the existence of a do not resuscitate (DNR) request. A principal19 or designated staff member will call a parent or parental designee so that the parent may arrange20 for care or treatment of an injured student.

1615

3938 Legal

2221

3433

1312

When a parent or guardian cannot be reached, and it is the judgment of a principal or other35 person in charge that immediate medical attention is required, an injured student may be taken36 directly to a hospital. Once located, a parent or a guardian is responsible for continuing37 treatment or for making other arrangements. Reference: ARM 37.111.825 Health Supervision and Maintenance

4140

When a student develops symptoms of illness while at school, a responsible school official will23 do the following:2524 Isolate the student from other children to a room or area segregated for that purpose;2726 Inform a parent or guardian as soon as possible about the illness and request the parent or28 guardian to pick up the child; and3029 Report each case of suspected communicable disease the same day by telephone to a31 local health authority or as soon as possible thereafter if a health authority cannot be32 reached the same day.

© MTSBA 2020 STUDENTS 3431F1 Accident Report32 This form is to be completed by the appropriate employee(s) as soon as possible after an accident occurs.4 Please Print or Type.5 District Name ______________________________________ School Name _______________________6 Principal’s Name ___________________________________ School Phone _______________________7 Date of Accident: ___________ Time: ____ AM PM Supervising Employee _______________8 Claimant’s Name ____________________________________ _________________________ _________________ Last Name First Name Middle Initial Claimant’s Address __________________________________________ __________________ ________________ City State ZIP Code Claimant’s SS # _____________________________ Home Phone Number (_____) __________________________ Claimant’s Age _______ Date of Birth ______________________ Sex __________ Grade ____________________ Parent’s Name (if student) _____________________________ Work Phone Number (_____) __________________ 109 Nature of Injury Place of Accident Body Part Injured Scratch Concussion Classroom Gymnasium Ankle Foot Leg Fracture Head Injury Hallway Parking Lot Arm Face Nose Bruise Sprain/Strain Bathroom Sidewalk Back Finger Teeth Burn Cut/Puncture Cafeteria Stairs Neck Hand Wrist Dislocation Bite Playground Athletic Field Eye Knee Shoulder Other _______________________ Other ______________________ Other ________________________ Describe accident and injury in detail (attach additional description as necessary):131211 Were efforts made to contact the parent/guardian about the accident? Yes No14 Was first aid administered? Yes No By whom? __________________________________15 Was the student Sent home Sent to physician Sent to hospital16 Is student covered by Student Accident Insurance? Yes No If “yes,” please list Company Name,17 address, and phone number ______________________________________________________________18 If medical or hospital treatment was required, please complete the following information. (Attach a19 copy of medical bills, if available.)20 Name and address of doctor or hospital ____________________________________________________21 Witnesses (Name, Address, and Phone)242322 Signature/Name of Person Completing the Report Date2625

109

4. The school should always check with the custodial parent before releasing the student to35 a non custodial parent.

4140

1. Law enforcement officers, upon proper identification, may remove a student from school22 as provided in Policies 4410 and 4411.

Removal of Student during School Day

3433

2120

2423

3029

The Board recognizes its responsibility for the proper care of students during a school day. In11 accordance with District procedures, only a duly authorized person may remove a student from12 school grounds, any school building, or school function during a school day. A person seeking13 to remove a student from school must present evidence satisfactory to the administrator of14 having proper authority to remove the student. A teacher should not excuse a student from class15 to confer with anyone, unless a request is approved by the administrator. Schools must exercise a high order of responsibility for the care of students while in school. The18 removal of a student during the school day may be authorized in accordance with the following19 procedures:

444342

5. Prior written authorization from the custodial parent or guardian is required before38 releasing a student into someone else’s custody, unless an emergency situation justifies a39 waiver.

6. Police should be called if a visitor becomes disruptive or abusive.

Cross Reference: 4410 Relations With the Law Enforcement and Child Protective45 Agencies46 4411 Interrogations and Investigations Conducted by School Officials47

3. A student shall be released to the custodial parent. When in doubt as to custodial rights,31 school enrollment records must be relied upon, as the parents (or guardians) have the32 burden of furnishing schools with accurate, up to date information.

1716

2. Any other agencies must have a written administrative or court order directing the25 District to give custody to them. However, employees of the Department of Public Health26 and Human Services may take custody of a student under provisions of § 41 3 301,27 MCA, without a court order. Proper identification is required before the student shall be28 released.

3736

The Board delegates authority to the Superintendent to establish appropriate fees and procedures20 governing collection of fees and asks the Superintendent to make annual reports to the Board regarding21 fee schedules. The Board also may require fees for actual cost of breakage and for excessive supplies22 used in commercial, industrial arts, music, domestic science, science, or agriculture courses.

1211

Within the concept of free public education, the District will provide an educational program for students10 as free of costs as possible. Fees13

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The Board may waive fees in cases of financial hardship.

The District holds a student responsible for the cost of replacing materials or property that are lost or26 damaged because of negligence. A building administrator will notify a student and parent regarding the27 nature of violation or damage, how restitution may be made, and how an appeal may be instituted.

2928

The District may not refuse to transfer files to another district because a student owes fines or fees. The31 District may not withhold the school schedule of a student because the student owes fines or fees. The32 district may withhold the grades, diploma, or transcripts of a current or former student who is responsible33 for the cost of school materials or the loss or damage of school property until the student or the student’s34 parent or guardian pays the owed fines or fees.

The Board may require fees for actual cost of breakage and for excessive supplies used in commercial,14 industrial arts, music, domestic science, science, or agriculture courses. The Board may also charge a15 student a reasonable fee for any course or activity not reasonably related to a recognized academic and16 educational goal of the District or for any course or activity taking place outside normal school functions.

1918

Fines25

Withholding and Transferring Records for Unpaid Fines or Fees

In the event a student who owes fines or fees transfers to another school district in the state and the37 District has decided to withhold the student’s grades, diploma, or transcripts from the student and the38 student’s parent or guardian, the District shall:39 1. upon receiving notice that the student has transferred to another school district in the state, notify40 the 's student’s parent or guardian in writing that the school district to which the has transferred will be requested to withhold the student’s grades, diploma, or transcripts until any obligation has42 been satisfied;43 2. forward appropriate grades or transcripts to the school district to which the student has44 transferred;45 3. at the same time, notify the school district to which the student has transferred of any financial46 obligation of the student and request the withholding of the student’s grades, diploma, or47 transcripts until any obligations are met;48 4. when the student or the student’s parent or guardian satisfies the obligation, inform the school49 district to which the student has transferred.

© MTSBA 2020 1 A student or parent may appeal the imposition of a charge for damages to the Superintendent and to the2 Board.43 Legal reference: § 20 1 213 (3), MCA Transfer of school records5 § 20 5 201(4), MCA Duties and sanctions6 § 20 7 601, MCA Free textbook provisions7 § 20 9 214, MCA Fees98

2019

252423

The Board acknowledges that the solicitations of funds from students, staff, and citizens must be14 limited since students are a captive audience and since solicitation can disrupt the program of the15 schools. Solicitation and collection of money by students for any purpose, including the16 collection of money by students in exchange for tickets, papers, magazine subscriptions, or for17 any other goods or services for the benefit of an approved school organization, may be permitted18 by the Administration, providing that the instructional program is not adversely affected. The Administration shall establish rules and regulations for the solicitation of funds by approved21 school organizations, official school/parent groups and by outside organizations. These rules and22 regulations shall be distributed to each student organization granted permission to solicit funds.

Student Fund Raising Activities

1312

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3535 STUDENTS Revised on:765 Distribution of Fund Drive Literature Through Students98 Many community drives are organized for raising funds for very worthy nonprofit causes. The10 public schools are frequently called upon to distribute literature calling for these funds. In some11 cases, the school are asked to collect the money; in other cases, only to make the information12 known through the children to the parents.1413 Although the schools recognize that much good is derived from such drives, it is the policy of15 this District to refrain from having the students, as student body members, used for such16 collection or dissemination purposes.1817 Exceptions to this policy will be considered when recognized student or student affiliated19 organizations of the District request permission to participate in such activity.222120 Cross Reference: Policy 4320 Contact with Students2423

1. The organization’s name and purpose.

3. The rules and procedures under which it operates.

3433

2. The staff employee designated to serve as the group’s advisor.

2322

The Board recognizes that student clubs are a helpful resource for schools and supports their8 formation. Student Clubs and Organizations

2726

The administration will report to the Board when new student clubs have been approved and35 recognized. Upon approval of a new student club, the administration will notify the District clerk so the38 group may have any funds raised for its operations so designated in accordance with the39 District’s financial practices. Approved student clubs will appear in the student handbook and other appropriate district42 publications. Advisors of new student groups may be eligible for a stipend in accordance with43 applicable collective bargaining agreement provisions and available district resources. or Unrecognized Student Groups

4140

In order for the administration to approve and recognize a student club the group must submit an19 application to the building administrator containing the following:2120

5. A statement that membership is open and unrestricted and the organization will not31 engage in discrimination based on someone’s innate characteristics or membership in a32 protected classification.

109 Recognized

4544 Informal

1817

The Board of Trustees authorize the administration to approve and recognize student clubs or13 organizations in a manner consistent with this policy and administrative procedure. Student clubs14 that are recognized by the District and permitted to use District facilities, use the District’s name,15 a District school’s name, or a District school’s team name or any logo attributable to the District,16 and raise and deposit funds with the District

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4. A statement that the membership will adhere to applicable Board policies and28 administrative procedures

1211

2322 The

2524 Cross Reference: 2332 Religion and Religious Activities26 3210 Equal Education and Nondiscrimination27 3222 Distribution and Posting Materials28 3233 Student Use of Buildings Equal Access29 4331 Use of School Property for Posting Notices3130

1918

Student-led and initiated groups of similar interests may meet on school property during non-5 instructional time in accordance with applicable District policies. Unrecognized groups may6 have informal staff advisors who are not eligible for district stipend. Unrecognized student7 groups may not deposit funds in district accounts. Notices posted by unrecognized groups must8 be in accordance with applicable policy governing non District events or groups and9 administrator approval.

1110 Fundraising1312

All funds raised by recognized student clubs are subject to applicable School District policies14 regarding financial management. All funds raised by recognized student clubs that are donated to15 the School District become public funds when placed in a School District account. All public16 funds must be monitored in accordance with state law. Deposits must be reviewed to ensure17 compliance with equity rules, amateur rules and appropriateness under district policy. Funds spent by the School District will be done in accordance with District purchase order policy20 and spending limits regardless of the source of the donation. All expenditures should be21 preapproved to ensure equity and auditing standards are met. administration is authorized to develop procedures to implement this policy.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 3600 STUDENTS Revised on: 10/10/2013765 Student Records98 School student records are confidential, and information from them will not be released other10 than as provided by law. State and federal laws grant students and parents certain rights,11 including the right to inspect, copy, and challenge school records.1312

The District will ensure information contained in student records is current, accurate, clear, and14 relevant. All information maintained concerning a student receiving special education services will be directly related to the provision of services to that child. The District may release16 directory information as permitted by law, but parents will have the right to object to release of information regarding their child. Military recruiters and institutions of higher education may18 request and receive the names, addresses, and telephone numbers of all high school students,19 unless the parent(s) notifies the school not to release this information. The Superintendent will implement this policy and state and federal law with administrative22 procedures. The Superintendent or designee will inform staff members of this policy and inform23 students and their parents of it, as well as of their rights regarding student school records. Each student’s permanent file, as defined by the board of public education, must be permanently kept in a secure location. student records must be maintained and destroyed as 212, MCA.

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Other

2120

2928 Legal Reference: Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R.30 9931 § 20 1 212, MCA Destruction of records by school officer.32 § 20-5-201, MCA Duties and sanctions33 § 40 4 225, MCA Access to records by parent34 10.55.909, ARM Student Records3635

provided in27 20 1

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 3600P STUDENTS Revised on: 02/10/2005, 3/13/2018, 1/14/2065 page 1 of 57 Student Records98 Maintenance of School Student Records1110 The District maintains two (2) sets of school records for each student a permanent record and a12 cumulative record.1413 The permanent record will include:1615 Basic identifying information17 Academic work completed (transcripts)18 Level of achievement (grades, standardized achievement tests)19 Immunization records (per § 20 5 406, MCA)20 Attendance record21 Statewide student identifier assigned by the Office of Public Instruction22 Record of any disciplinary action taken against the student, which is educationally related2423 Each student’s permanent file, as defined by the board of public education, must be permanently kept in a25 secure location.2726 The cumulative record may include:2928 Intelligence and aptitude scores30 Psychological reports31 Participation in extracurricular activities32 Honors and awards33 Teacher anecdotal records34 Verified reports or information from non educational persons35 Verified information of clear relevance to the student’s education36 Information pertaining to release of this record37 Disciplinary information38 Camera footage only for those students directly involved in the incident4039 Information in the permanent record will indicate authorship and date and will be maintained in41 perpetuity for every student who has been enrolled in the District. Cumulative records will be maintained42 for eight (8) years after the student graduates or permanently leaves the District. Cumulative records43 which may be of continued assistance to a student with disabilities, who graduates or permanently44 withdraws from the District, may, after five (5) years, be transferred to the parents or to the student if the45 student has succeeded to the rights of the parents.4746 The building principal will be responsible for maintenance, retention, or destruction of a student’s48 permanent or cumulative records, in accordance with District procedure established by the49 Superintendent.50

1. The District or any District employee will not release, disclose, or grant access to information7 found in any student record except under the conditions set forth in this document.

Access will not be granted to the parent or the student to confidential letters and33 recommendations concerning admission to a post secondary educational institution, applications34 for employment, or receipt of an honor or award, if the student has waived his or her right of35 access after being advised of his or her right to obtain the names of all persons making such36 confidential letters or statements.

Where the parents are divorced or separated, both will be permitted to inspect and copy the17 student’s school records, unless a court order indicates otherwise. The District will send copies18 of the following to both parents at either one’s request, unless a court order indicates otherwise:2019 a. Academic progress reports or records;21 b. Health reports;22 c. Notices of parent teacher conferences;23 d. School calendars distributed to parents/guardians; and24 e. Notices about open houses and other major school events, including student parent25 interaction.

A student that attains the age of legal majority is an “eligible student” under FERPA. An eligible28 student has the right to access and inspect their student records. An eligible student may not29 prevent their parents from accessing and inspecting their student records if they are a dependent30 of their parents in accordance with Internal Revenue Service regulations.

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2. The parents of a student under eighteen (18) years of age will be entitled to inspect and copy10 information in the child’s school records. Such requests will be made in writing and directed to11 the records custodian. A parent of any student is allowed to view the footage but is not permitted12 to receive a copy unless the parents of the other involved students provide consent. Consent from13 parents of students in the background is not required. Access to the records will be granted14 within fifteen (15) days of the District’s receipt of such request.

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The District will grant access to student records as follows:65

3. The District may grant access to or release information from student records without prior written39 consent to school officials with a legitimate educational interest in the information. A school40 official is a person employed by the District in an administrative, supervisory, academic, or41 support staff position (including, but not limited to administrators, teachers, counselors,42 paraprofessionals, coaches, and bus drivers), and the board of trustees. A school official may also43 include a volunteer or contractor not employed by the District but who performs an educational44 service or function for which the District would otherwise use its own employees and who is45 under the direct control of the District with respect to the use and maintenance of personally46 identifying information from education records, or such other third parties under contract with the47 District to provide professional services related to the District’s educational mission, including,48 but not limited to, attorneys and auditors. A school official has a legitimate educational interest in student education information when the official needs the information in order to fulfill his or her professional responsibilities for the District. Access by school officials to student education

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12. The District may disclose, without parental consent, student records or information to the youth48 court and law enforcement authorities, pertaining to violations of the Montana Youth Court Act or criminal laws by the student.

information will be restricted to that portion of a student’s records necessary for the school4 official to perform or accomplish their official or professional duties.

4. The District may grant access to or release information from student records without parental7 consent or notification to any person, for the purpose of research, statistical reporting, or8 planning, provided that no student or parent can be identified from the information released, and9 the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.

7. The District will grant access to or release information from any student record, as specifically18 required by federal or state statute.

10. Prior to release of any records or information under items 5, 6, 7, 8, and 9, above, the District will33 provide prompt written notice to the parents or eligible student of this intended action. This34 notification will include a statement concerning the nature and substance of the records to be35 released and the right to inspect, copy, and challenge the contents.

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5. The District may grant release of a child’s education records to child welfare agencies without the13 prior written consent of the parents.

8. The District will grant access to or release information from student records to any person21 possessing a written, dated consent, signed by the parent or eligible student, with particularity as22 to whom the records may be released, the information or record to be released, and reason for the23 release. One (1) copy of the consent form will be kept in the records, and one (1) copy will be24 mailed to the parent or eligible student by the Superintendent. Whenever the District requests25 consent to release certain records, the records custodian will inform the parent or eligible student26 of the right to limit such consent to specific portions of information in the records.

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9. The District may release student records to the superintendent or an official with similar29 responsibilities in a school in which the student has enrolled or intends to enroll, upon written30 request from such official. School officials may also include those listed in #3 above.

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6. The District will grant access to or release information from a student’s records pursuant to a16 court order.

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11. The District may release student records or information in connection with an emergency, without38 parental consent, if the knowledge of such information is necessary to protect the health or safety39 of the student or other persons. The records custodian will make this decision, taking into40 consideration the nature of the emergency, the seriousness of the threat to the health and safety of41 the student or other persons, the need for such records to meet the emergency, and whether the42 persons to whom such records are released are in a position to deal with the emergency. The43 District will notify the parents or eligible student, as soon as possible, of the information released,44 date of the release, the person, agency, or organization to whom the release was made, and the45 purpose of the release.

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The notification to parents and students concerning school records will inform them of their right to37 object to the release of directory information. The School District will specifically include information about the missing children electronic directory photograph repository permitting parents or guardians to39 chose to choose to have the student's photograph included in the repository for that school year; information about the use of the directory photographs if a student is identified as a missing child; and41 information about how to request the student's directory photograph be removed from the repository.

The Montana Superintendent of Public Instruction may release student information to the Montana50 Commissioner of Higher Education and Montana Department of Labor and Industry for research purposes

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14. The District charges a nominal fee for copying information in the student’s records. No parent or8 student will be precluded from copying information because of financial hardship.

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13. The District will comply with an ex parte order requiring it to permit the U.S. Attorney4 General or designee to have access to a student’s school records without notice to or consent of5 the student’s parent(s)/guardian(s).

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The District may release certain directory information regarding students, except that parents may24 prohibit such a release. Directory information will be limited to: Student’s name27 Address28 Telephone listing29 Photograph (including electronic version) Date and place of birth Dates of attendance

Military Recruiters/Institutions of Higher Education/Government Agencies Pursuant to federal law, the District is required to release the names, addresses, and telephone46 numbers of all high school students to military recruiters and institutions of higher education upon request.

15. A record of all releases of information from student records (including all instances of access11 granted, whether or not records were copied) will be kept and maintained as part of such records. This record will be maintained for the life of the student record and will be accessible only to the13 parent or eligible student, records custodian, or other person. The record of release will include: a. Information released or made accessible.16 b. Name and signature of the records custodian.17 c. Name and position of the person obtaining the release or access. d. Date of release or grant of access.19 e. Copy of any consent to such release. Directory Information

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Participation in officially recognized activities and sports and height of members of athletic teams Honors and awards received

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Legal Reference: Family Education Rights and Privacy Act, 20 U.S.C. § 1232g (2011); 34 C.F.R.40 99 (2011), 34 C.F.R. 99.20 2241 § 20-5-201, MCA Duties and sanctions § 40 4 225, MCA Access to records by parent43 § 41 3 201, MCA Reports44 § 41 5 215, MCA Youth court and department records notification of45 school 10.55.909, ARM Student records 10.55.910, ARM Student Discipline Records Chapter 250 (2019) Electronic Director Photograph Repository

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The notification to parents and students concerning school records will inform them of their right to6 object to the release of this information. Student Record Challenges109

• The District shall make its decision in writing within a reasonable amount of time after the22 hearing.

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• The decision must be based solely on the evidence presented at the hearing, and must include a24 summary of the evidence and the reasons for the decision.

The parent or eligible student has:2827 The right to present evidence and to call witnesses;29 • The right to cross examine witnesses; The right to counsel;31 The right to a written statement of any decision and the reasons therefor;

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© MTSBA 2020 after entering into agreement with Commissioner and Department. If the Superintendent of Public1 Instruction offers a statewide assessment that serves as a college entrance exam, the student’s personally2 identifiable information may be released to colleges, state contracted testing agencies, and scholarship3 organizations with student consent.

The District shall give a parent or eligible student, on request, an opportunity for a hearing to challenge11 content of the student’s education records on the grounds that the information contained in the education12 records is inaccurate, misleading, or in violation of the privacy rights of the student.

• The hearing may be conducted by any individual including an official of the District who does20 not have direct interest in the outcome of the hearing.21

The parents may insert a written statement of reasonable length describing their position on disputed34 information. The school will maintain the statement with the contested part of the record for as long as35 the record is maintained and will disclose the statement whenever it discloses the portion of the record to36 which the statement relates.

• The District shall give the parent or eligible student notice of the date, time, and place, reasonably18 in advance of the hearing.

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The hearing required by 34 C.F.R. 99.21 must meet, at a minimum, the following requirements:15

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• The District shall hold the hearing within a reasonable time after it has received the request for16 the hearing from the parent or eligible student.

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 3600F STUDENTS Revised on:65 page 1 of 47 Student Records98 Notification to Parents and Students of Rights Concerning a Student’s School Records1110 This notification may be distributed by any means likely to reach the parent(s)/guardian(s).1312 The District will maintain two (2) sets of school records for each student: a permanent record14 and a cumulative record. The permanent record will include:1615 Basic identifying information17 Academic work completed (transcripts)18 Level of achievement (grades, standardized achievement tests)19 Immunization records (per § 20 5 506, MCA)20 Attendance record21 Statewide student identifier assigned by the Office of Public Instruction22 Record of any disciplinary action taken against the student, which is educationally related2423 The cumulative record may include:2625 Intelligence and aptitude scores27 Psychological reports28 Participation in extracurricular activities29 Honors and awards30 Teacher anecdotal records31 Verified reports or information from non educational persons32 Verified information of clear relevance to the student’s education33 Information pertaining to release of this record34 Disciplinary information3635 The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and students37 over eighteen (18) years of age (“eligible students”) certain rights with respect to the student’s38 education records. They are:4039 1. The right to inspect and copy the student’s education records, within a reasonable41 time from the day the District receives a request for access.4342 “Eligible” students, who are eighteen (18) years of age or older, have the right to inspect44 and copy their permanent record. Parents/guardians or “eligible” students should submit45 to the school principal (or appropriate school official) a written request identifying the46 record(s) they wish to inspect. The principal will make, within forty five (45) days,47

The rights contained in this section are denied to any person against whom an order of9 protection has been entered concerning a student.

arrangements for access and notify the parent(s)/ guardian(s) or eligible student of the4 time and place the records may be inspected. The District charges a nominal fee for5 copying, but no one will be denied their right to copies of their records for inability to pay6 this cost.

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Disclosure is permitted without consent to school officials with legitimate educational or31 administrative interests. A school official is a person employed by the District as an32 administrator, supervisor, instructor, or support staff member (including health or33 medical staff and law enforcement unit personnel); a person serving on the Board; a34 person or company with whom the District has contracted to perform a special task (such35 as contractors, attorneys, auditors, consultants, or therapists); volunteers; other outside36 parties to whom an educational agency or institution has outsourced institutional services37 or functions that it would otherwise use employees to perform; or a parent(s)/guardian(s)38 or student serving on an official committee, such as a disciplinary or grievance39 committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest, if the official needs to review an42 education record in order to fulfill his or her professional responsibility.

2. The right to request amendment of the student’s education records which the12 parent(s)/guardian(s) or eligible student believes are inaccurate, misleading,13 irrelevant, or improper.

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3. The right to permit disclosure of personally identifiable information contained in27 the student’s education records, except to the extent that FERPA or state law28 authorizes disclosure without consent.

Upon request, the District discloses education records, without consent, to officials of45 another school district in which a student has enrolled or intends to enroll, as well as to46

Parents/guardians or eligible students may ask the District to amend a record they believe16 is inaccurate, misleading, irrelevant, or improper. They should write the school principal17 or records custodian, clearly identifying the part of the record they want changed, and18 specify the reason. If the District decides not to amend the record as requested by the parent(s)/guardian(s) or21 eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the22 decision and advise him or her of their right to a hearing regarding the request for23 amendment. Additional information regarding the hearing procedures will be provided to24 the parent(s)/guardian(s) or eligible student when notified of the right to a hearing.

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any person as specifically required by state or federal law. Before information is3 released to individuals described in this paragraph, the parent(s)/guardian(s) will receive4 written notice of the nature and substance of the information and an opportunity to5 inspect, copy, and challenge such records. The right to challenge school student records6 does not apply to: (1) academic grades of their child, and (2) references to expulsions or7 out of school suspensions, if the challenge is made at the time the student’s school8 student records are forwarded to another school to which the student is transferring.

4. The right to a copy of any school student record proposed to be destroyed or16 deleted.

29 Dates of attendance30 Participation in officially recognized activities and sports31 Weight

members of

5. The right to prohibit the release of directory information concerning the parent’s/19 guardian’s child. Throughout the school year, the District may release directory information regarding22 students, limited to: Student’s name Address Telephone listing Photograph (including electronic version) Date and place of birth and height of athletic and

teams32 Honors

Disclosure is also permitted without consent to: any person for research, statistical reporting, or planning, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; and12 appropriate persons if the knowledge of such information is necessary to protect the health or safety of the13 student or other persons.

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Any parent(s)/guardian(s) or eligible student may prohibit the release of all of the above information by delivering written objection to the building principal within ten (10) days36 of the date of this notice. No directory information will be released within this time37 period, unless the parent(s)/guardian(s) or eligible student are specifically informed38 otherwise. When a student transfers, leaves the District, or graduates, the school must continue to honor a decision to opt out, unless the parent or student rescinds the decision.

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7. The right to file a complaint with the U.S. Department of Education, concerning21 alleged failures by the District to comply with the requirements of FERPA.

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Pursuant to federal law, the District is required to release the names, addresses, and14 telephone numbers of all high school students to military recruiters and institutions of15 higher education upon request.

Parent(s)/guardian(s) or eligible students may request that the District not release this18 information, and the District will comply with the request.

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The name and address of the office that administers FERPA is: Family Policy Compliance Office26 U.S. Department of Education27 400 Maryland Avenue, SW28 Washington, DC 20202 4605

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A parent or student 18 years of age or an emancipated student, may not opt out of4 directory information to prevent the district from disclosing or requiring a student to5 disclose their name [identifier, institutional email address in a class in which the student6 is enrolled] or from requiring a student to disclose a student ID card or badge that7 exhibits information that has been properly designated directory information by the8 district in this policy.

6. The right to request that information not be released to military recruiters and/or11 institutions of higher education.

© MTSBA 2020 Student Directory Information Notification 3600F21 Please sign and return this form to the school within ten (10) days of the receipt of this form ONLY if you2 do not want directory information about your child disclosed to third parties in accordance with the3 Family Educational Rights and Privacy Act (FERPA). If we receive no response by that date, we will4 disclose all student directory information at our discretion and/or in compliance with law.65 Date87 Dear Parent/Eligible Student:109 This document informs you of your right to direct the District to withhold the release of student directory11 information for _______________________________________________.12 Student’s Name13 Following is a list of items this District considers student directory information.14 Please review School District Policy 3600P for complete information.171615 NOTE: If a student’s name, grade level, or photograph is to be withheld, the student will not be18 included in the school’s yearbook, program events, or other such publications.212019 Parent/Eligible Student’s Signature Date242322 If you do NOT want directory information provided to the following, please check the appropriate box. ⁯ Institutions of Higher Education, ⁯ Potential Employers, ⁯ Armed Forces Recruiters, ⁯ Government Agencies ⁯ Other Student’s name TelephoneAddress listing Participation in officially recognized activities Dates of Attendance and sports Photograph (including electronic version) Weight and height of members of athletic teams Date and place of birth Honors Major field of study Honors and awards received Dates of attendance Most recent educational agency or institution -Grade level attended

© MTSBA 2020 21 Choteau Public Schools43 Adopted on: 11/30/19985 Reviewed on: 3/13/20186 3606 - R STUDENTS Revised on: 08/15/2002121110987 Transfer of Student Records1413 The District will forward by mail or by electronic means a certified copy of a permanent or15 cumulative file of any student and a file of special education records of any student to a local16 educational agency or accredited school in which a student seeks to or intends to enroll within17 five (5) working days after receipt of a written or electronic request. The files to be forwarded18 must include education records in a permanent file that is, name and address of a student, name19 of parent or legal guardian, date of birth, academic work completed, level of achievement20 (grades, standardized tests), immunization records, special education records, and any21 disciplinary actions taken against a student that are educationally related.2322 When the District cannot transfer records within five (5) days, the District will notify a requestor,24 in writing or electronically, and will provide reasons why the District is unable to comply with a25 five (5) day time period. The District also will include in that notice the date by which requested26 records will be transferred. The District will not refuse to transfer records because a student owes27 fines or fees.31302928 Cross Reference: 3413 Student Immunization32 3600 3600P Student Records33 3606F Records Certification34 3608 Receipt of Confidential Records3635 Legal Reference: § 20 1 213, MCA Transfer of school records3837

© MTSBA 2020 Choteau Public Schools21 Adopted on:3 Reviewed on: 3/13/20184 3606F STUDENTS Revised on:98765 RECORDS CERTIFICATION1110 I, _________________________, the duly appointed custodian of records for Choteau Public12 School District No. 1, Teton County, State of Montana, pursuant to 20 1 213, MCA, do hereby13 certify that the attached is a true and correct copy of the student records of14 _____________________________, maintained in my possession and under my control.171615 DATED this ________ day of ________________, 20 _____.232221201918 Custodian of Records24 Choteau School District No. 128272625 (SEAL)3029

© MTSBA 2020 Choteau Public Schools21 Adopted on: 1/30/19983 Reviewed on: 3/13/20184 3608 R STUDENTS Revised on:111098765 Receipt of Confidential Records1312 Pursuant to Montana law, the District may receive case records of the Department of Public14 Health and Human Services and its local affiliate, the county welfare department, the county15 attorney, and the court concerning actions taken and all records concerning reports of child abuse16 and neglect. The District will keep these records confidential as required by law and will not17 include them in a student’s permanent file.1918 The Board authorizes the individuals listed below to receive information with respect to a20 District student who is a client of the Department of Public Health and Human Services:21 • Superintendent22 • Counselor252423 When the District receives information pursuant to law, the Superintendent will prevent26 unauthorized dissemination of that information.30292827 Cross Reference: 3600 3600P Student Records3231 Legal Reference: § 41 3 205, MCA Confidentiality disclosure exceptions353433

Both the immediate consequences of gang activity and the secondary effects are disruptive and14 obstructive to the process of education and school activities. Groups of individuals which meet15 the definition of gangs, defined below, shall be restricted from school grounds or school16 activities.

1. Wear, possess, use, distribute, or sell any clothing, jewelry, emblem, badge, symbol,29 sign, or other items which are evidence of membership in or affiliation with any gang30 and/or representative of any gang;3231

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A gang is defined as any group of two (2) or more persons, whether formal or informal, who19 associate together to advocate, conspire, or commit:2120 A. One or more criminal acts; or2322 B. Acts which threaten the safety or well being of property or persons, including but not24 limited to harassment and intimidation.

2. Engage in any act, whether verbal or nonverbal, including gestures or handshakes,33 showing membership in or affiliation with any gang and/or that is representative of any34 gang; or3635

Students on school property or at any school-sponsored activity shall not:2827

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3. Engage in any act furthering the interest of any gang or gang activity, including but not37 limited to:3938 a. Soliciting membership in or affiliation with any gang;4140 b. Soliciting any person to pay for protection or threatening another person,42 explicitly or implicitly, with violence or with any other illegal or prohibited act;4443 c. Painting, writing, or otherwise inscribing gang related graffiti, messages,45 symbols, or signs on school property;46

The Board is committed to ensuring a safe and orderly environment, where learning and teaching11 may occur void of physical or psychological disruptions, unlawful acts, or violations of school12 regulations. Gang activities create an atmosphere of intimidation in the entire school community.

© MTSBA 2020 36111 Page 2 of 232 d. Engaging in violence, extortion, or any other illegal act or other violation of4 school property.65 Violations of this policy shall result in disciplinary action, up to and including suspension,7 expulsion, and/or notification of police.1098 Legal Reference: § 45 8 405, MCA Pattern of criminal street gang activity11 § 45 8 406, MCA Supplying of firearms to criminal street gang1312

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Use of District electronic networks will be consistent with the curriculum adopted by the25 District, as well as with varied instructional needs, learning styles, abilities, and developmental26 levels of students, and will comply with selection criteria for instructional materials and library27 materials. Staff members may use the Internet throughout the curriculum, consistent with the28 District’s educational goals.

Acceptable Uses3231

1. Educational Purposes Only. All use of the District’s electronic network must be: (1) in33 support of education and/or research, and in furtherance of the District’s stated34 educational goals; or (2) for a legitimate school business purpose. Use is a privilege, not35 a right. Students and staff members have no expectation of privacy in any materials that36 are stored, transmitted, or received via the District’s electronic network or District37 computers. The District reserves the right to monitor, inspect, copy, review, and store, at38 any time and without prior notice, any and all usage of the computer network and Internet39 access and any and all information transmitted or received in connection with such usage.4140

The District makes Internet access and interconnected computer systems available to District12 students and faculty. The District provides electronic networks, including access to the Internet,13 as part its instructional program and to promote educational excellence by facilitating resource14 sharing, innovation, and communication. The District expects all students to take responsibility for appropriate and lawful use of this17 access, including good behavior on line. The District may withdraw student access to its18 network and to the Internet when any misuse occurs. District teachers and other staff will make19 reasonable efforts to supervise use of network and Internet access; however, student cooperation20 is vital in exercising and promoting responsible use of this access.

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District Provided Access to Electronic Information, Services, and Networks98 General1110

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2. Unacceptable Uses of Network. The following are considered unacceptable uses and42 constitute a violation of this policy:4443 A. Uses that violate the law or encourage others to violate the law, including but not45 limited to transmitting offensive or harassing messages; offering for sale or use46

Warranties/Indemnification

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The District makes no warranties of any kind, express or implied, in connection with its25 provision of access to and use of its computer networks and the Internet provided under this26 policy. The District is not responsible for any information that may be lost, damaged, or27 unavailable when using the network or for any information that is retrieved or transmitted via the28 Internet. The District will not be responsible for any unauthorized charges or fees resulting from29 access to the Internet. Any user is fully responsible to the District and will indemnify and hold the District, its trustees, administrators, teachers, and staff harmless from any and all loss, costs,31 claims, or damages resulting from such user’s access to its computer network and the Internet,32 including but not limited to any fees or charges incurred through purchase of goods or services33 by a user. The District expects a user or, if a user is a minor, a user’s parents or legal guardian to34 cooperate with the District in the event of its initiating an investigation of a user’s use of access35 to its computer network and the Internet. Violations3837 Violation of this policy will result in a loss of access and may result in other disciplinary or legal39 action. The principal will make all decisions regarding whether or not a user has violated this40 policy and any related rules or regulations and may deny, revoke, or suspend access at any time,41 with that decision being final.

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C. Uses that jeopardize the security of student access and of the computer network or17 other networks on the Internet.

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B. Uses that cause harm to others or damage to their property, including but not9 limited to engaging in defamation (harming another’s reputation by lies);10 employing another’s password or some other user identifier that misleads message11 recipients into believing that someone other than you is communicating, or12 otherwise using his/her access to the network or the Internet; uploading a worm,13 virus, other harmful form of programming or vandalism; participating in14 “hacking” activities or any form of unauthorized access to other computers,15 networks, or other information.

© MTSBA 2020 36121 Page 2 of 232 any substance the possession or use of which is prohibited by the District’s student4 discipline policy; viewing, transmitting, or downloading pornographic materials or5 materials that encourage others to violate the law; intruding into6 the networks or computers of others; and downloading or transmitting7 confidential, trade secret information, or copyrighted materials.8

D. Uses that are commercial transactions. Students and other users may not sell or19 buy anything over the Internet. Students and others should not give information20 to others, including credit card numbers and social security numbers.

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1. Acceptable Use Access to the District’s electronic networks must be:1918

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3. Unacceptable Use The user is responsible for his or her actions and activities involving29 the network. Some examples of unacceptable uses are:3130

All use of electronic networks shall be consistent with the District’s goal of promoting10 educational excellence by facilitating resource sharing, innovation, and communication. These11 procedures do not attempt to state all required or proscribed behaviors by users. However, some12 specific examples are provided. The failure of any user to follow these procedures will result in13 the loss of privileges, disciplinary action, and/or appropriate legal action. Terms and Conditions

a. Using the network for any illegal activity, including violation of copyright or32 other contracts, or transmitting any material in violation of any federal or state33 law;34 b. Unauthorized downloading of software, regardless of whether it is copyrighted or35 devirused;36 c. Downloading copyrighted material for other than personal use;37 d. Using the network for private financial or commercial gain;38 e. Wastefully using resources, such as file space;39 f. Hacking or gaining unauthorized access to files, resources, or entities;40 g. Invading the privacy of individuals, which includes the unauthorized disclosure,41 dissemination, and use of information of a personal nature about anyone;42 h. Using another user’s account or password.43 i. Posting material authored or created by another, without his/her consent;44 j. Posting anonymous messages;45 k. Using the network for commercial or private advertising;4746

a. For the purpose of education or research and consistent with the educational20 objectives of the District; or21 b. For legitimate business use.

2. Privileges The use of the District’s electronic networks is a privilege, not a right, and24 inappropriate use will result in a cancellation of those privileges. The system25 administrator (and/or building principal) will make all decisions regarding whether or not26 a user has violated these procedures and may deny, revoke, or suspend access at any time.

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The user agrees to indemnify the District for any losses, costs, or32 damages, including reasonable attorney fees, incurred by the District, relating to or33 arising out of any violation of these procedures.

l. Accessing, submitting, posting, publishing, or displaying any defamatory,4 inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially5 offensive, harassing, or illegal materials; and m. Using the network while access privileges are suspended or revoked.

a. Be polite. Do not become abusive in messages to others. b. Use appropriate language. Do not swear or use vulgarities or any other13 inappropriate language. c. Do not reveal personal information, including the addresses or telephone15 numbers, of students or colleagues.

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The District makes no warranties of any kind, whether expressed or24 implied, for the service it is providing. The District will not be responsible for any25 damages the user suffers. This includes loss of data resulting from delays, non-deliveries,26 missed deliveries, or service interruptions caused by its negligence or the user’s errors or27 omissions. Use of any information obtained via the Internet is at the user’s own risk. The District specifically denies any responsibility for the accuracy or quality of29 information obtained through its services.

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The user is expected to abide by the generally accepted rules of9 network etiquette. These include, but are not limited to, the following:

f. Consider all communications and information accessible via the network to be21 private property.

4. Network Etiquette

5. No Warranties

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7. Security Network security is a high priority. If the user can identify a security problem36 on the Internet, the user must notify the system administrator or building principal. Do37 not demonstrate the problem to other users. Keep your account and password confidential. Do not use another individuals’ account. Attempts to log on to the Internet as a system administrator will result in cancellation of user privileges. Any user40 identified as a security risk may be denied access to the network.

Vandalism will result in cancellation of privileges, and other disciplinary43 action. Vandalism is defined as any malicious attempt to harm or destroy data of another44 user, the Internet, or any other network. This includes, but is not limited to, the45 uploading or creation of computer viruses.

d. Recognize that electronic mail (e mail) is not private. People who operate the17 system have access to all mail. Messages relating to or in support of illegal18 activities may be reported to the authorities.19 e. Do not use the network in any way that would disrupt its use by other users.

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© MTSBA 2020 3612P1 Page 3 of 332 9. Telephone Charges The District assumes no responsibility for any unauthorized charges4 or fees, including telephone charges, long-distance charges, per-minute surcharges,5 and/or equipment or line costs.76 Internet Safety98 1. Internet access is limited to only those “acceptable uses”, as detailed in these procedures.10 Internet safety is almost assured if users will not engage in “unacceptable uses”, as11 detailed in these procedures, and will otherwise follow these procedures.1312

37 Proficient and Immigrant Students38 47

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33 Children’s

34 Broadband Data Services Improvement Act/Protecting Children in the 21st Century35 Act of 2008 (P.L.

2221 4.

2. Staff members shall supervise students while students are using District Internet access,14 to ensure that the students abide by the Terms and Conditions for Internet access, as15 contained in these procedures. Each District computer with Internet access has a filtering device that blocks entry to18 visual depictions that are: (1) obscene; (2) pornographic; or (3) harmful or inappropriate19 for students, as defined by the Children’s Internet Protection Act and as determined by20 the Superintendent or designee. The District shall provide age appropriate instruction to students regarding appropriate23 online behavior. Such instruction shall include, but not be limited to: positive24 interactions with other online, including on social networking sites and in chat rooms; proper online social etiquette; protection from online predators and personal safety; and26 how to recognize and respond to cyberbullying and other threats. The system administrator and building principals shall monitor student Internet access. Reference: Internet Protection Act, P.L. 106 554 110 385) U.S.C. § 6801, et Instruction Limited English U.S.C. § 254 (h) and (l) Universal

for

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seq. Language

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Service414039

Junior High/High School2827 Our goal is to teach our students appropriate use of technology and cell phones. Each classroom will have a place for students to put their cell phones as they enter30 the classroom. If a student is found using a cell phone during class, inappropriately,31 or in a locker room/bath room, the phone will be taken away from that student and32 the parents will be notified. The parents will have to come to the school to pick up33 the cell phone. The cell phone will not be returned to the student. The student will also34 receive disciplinary action. There might be times when students are allowed to use35 their cell phones in the classroom as an educational learning device. This will be at the36 discretion of the classroom teacher. We do not want to see our students walking down37 the hallways talking or texting on their cell phones and think that this is appropriate38 use. We do understand that using their phone during the day can be beneficial for the39 student, teacher and parent to communicate.

At no time will any student operate a cell phone or other electronic devices with video10 capabilities in a locker room, bathroom, or other location where such operation may violate the11 privacy right of another person. Elementary1514

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Students in the elementary school may bring a cell phone to school. The16 phones must be turned off during the school day (8:25 a.m. to 3:30 p.m.). The17 students should not keep their cell phones in their lockers. The school is not18 responsible for lost or stolen cell phones. Students are encouraged to keep19 their cell phones with them, but they must be turned off. Cell-phone use in the20 locker rooms or bathrooms is strictly prohibited because of the video capability21 of phones. If a student is found using a cell phone during the school day, the22 cell phone will be taken and the parents will be asked to come to the school23 to get it for their child. Students who do not follow this policy will be subject to24 disciplinary action.

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Third Parties Providing Software and Services35

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22 Operators providing online applications to the School District shall not target advertising to23 students, sell student information, or otherwise misuse student information. Operators shall not24 use information to amass a profile about a pupil, except in furtherance of K 12 school25 purposes. Operators shall not sell a pupil's information, including protected information unless26 authorized by law. Operators shall not disclose protected information unless the disclosure is27 made in accordance with School District policy, state or federal law, or with parent consent.28 Operators shall implement and maintain reasonable security procedures and practices appropriate29 to the nature of the protected information and safeguard that information from unauthorized30 access, destruction, use, modification, or disclosure. Operators shall delete a pupil's protected31 information if the school or district requests the deletion of data under the control of the school32 or district.

Compliance10

The School District will comply with the Montana Pupil Online Personal Information Protection11 Act. The School District shall execute written agreements with operators who provide online12 applications for students and employees in the school district. The School District will execute13 written agreements with third parties who provide digital educational software or services,14 including cloud based services, for the digital storage, management, and retrieval of pupil15 records. The written agreements will require operators and third parties to the School District for16 K 12 purposes or the delivery of student or educational services to comply with Montana and17 federal law regarding protected student information. All pupil records accessed by the operator18 or third party during the term of the agreement or delivery of service to the application will19 continue to be the property of and under the control of the school district.

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Third parties providing digital education software and services to the School District shall certify36 that pupil records will not be retained or available to the third party upon completion of the terms37 of the agreement. Furthermore, third parties shall not use any information in pupil records for38 any purpose other than those required or specifically permitted by the agreement with the39 operator. Third parties shall not use personally identifiable information in pupil records to40 engage in targeted advertising.

Third parties providing digital education software and services to the School District shall43 provide a description of the means by which pupils may retain possession and control of their44 own pupil generated content. Third parties shall provide a description of the procedures by45 which a parent, legal guardian, or eligible pupil may review personally identifiable information46 in the pupil's records and correct erroneous information. Third parties shall provide a description47

2120 Operators of Online Applications

© MTSBA 2020 of the actions the third party will take, including the designation and training of responsible1 individuals, to ensure the security and confidentiality of pupil records. Third parties shall provide2 a description of the procedures for notifying the affected parent, legal guardian, or pupil if 183 years of age or older in the event of an unauthorized disclosure of the pupil's records;54 Failure to Comply and Legal Review6 An operator’s or third party’s failure to honor the law, agreement or School District policy will7 result in termination of services. The School District will report any operator who fails to honor8 the law to the appropriate authorities for criminal prosecution.109 All contracts and agreements executed under this agreement will be reviewed by the School11 District’s legal counsel.1312 Cross Reference: Policy 3600 Student Records14 Policy 3650F Model Agreement1615 Legal Reference: Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R.17 9918 Montana Pupil Online Personal Information Protection Act, Title 20,19 chapter 7, part 13, MCA222120

© MTSBA 2020 CHOTEAU PUBLIC SCHOOLS R = required 4000 COMMUNITYSERIESRELATIONSTABLEOFCONTENTS 4000 Goals R 4120 Public Relations 4210 School Support Organizations 4301 Visitors to Schools R 4310 Public Complaints and Suggestions 4315 Spectator Conduct and Sportsmanship for Athletic and CoCurricular Events R 4316 Accommodating Individuals with Disabilities 4320 Contact with Students 4321 Distribution of Fund Drive Literature through Students R 4330 Community Use of School Facilities 4330P Rules and Regulations for Building Use 4330F School Facilities/Grounds Use and Liability Release Agreement 4331 Use of School Property for Posting Notices 4332 Conduct on School Property 4340 Public Access to District Records 4410 Relations with Law Enforcement and Child Protective Agencies 4411 Interrogation and Investigations Conducted by School Officials 4520 Cooperative Programs with Other Districts and Public Agencies 4550 Registered Sex Offenders 1

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4000 COMMUNITY RELATION Revised on:111098765 Goals1312 The Board, through the leadership of the Superintendent and with the assistance of the total staff,14 will seek to enhance the District’s community relations by striving to achieve the following15 goals:1716 1. To encourage and enhance communications, understanding, trust, and mutual support18 between the District and the people it serves;2019 2. To increase both the quality and quantity of public participation in school affairs,21 activities, and programs;2322 3. To strengthen and improve relations and interactions among staff, trustees, citizens,24 parents, and students;2625 4. To promote understanding and cooperation between the schools and community groups.30292827 Legal Reference: 10.55.701, ARM Board of Trustees31 10.55.801, ARM School Climate343332

The public relations program may include: Regular news releases concerning District programs, policies, and activities, which will be21 sent to the news media. News conferences and interviews as requested or needed. Individuals shall not speak for the23 District without prior approval from the building principal with regard to a building issue or from the Superintendent with regard to the District. Publications have a high quality of editorial content and effective format. All publications26 shall identify the District, school, department, or classroom and shall include the name of the27 Superintendent, the building principal, and/or the author, the publication’s date; and Other programs which highlight the District’s programs and activities. Reference: Art. II, Sec. 8, Montana Constitution Right of participation33 Art. II, Sec. 9, Montana Constitution Right to know

25 C.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4120 R COMMUNITY RELATION Revised on:65 Public Relations87 The Superintendent is the District’s chief spokesman and shall plan, implement, and evaluate the9 District’s public relation program which will:10 1. Develop public understanding of the school operation.11 2. Gather public attitudes and desires for the District.12 3. Secure adequate financial support for a sound educational program.13 4. Help citizens feel more direct responsibility for the quality of education provided by their14 schools.15 5. Earn the schools’ good will, respect, and confidence.16 6. Promote a genuine spirit of cooperation between the school and the community.17 7. Keep the news media provided with accurate information.1918

20 A.

22 B.

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5. A statement that the District is not, and will not be, responsible for the organization’s44 business or the conduct of its members.474645

2. The rules and procedures under which it operates.

3. A statement that the membership will adhere to applicable Board policies and36 administrative procedures when working on District premises or with District officials or37 programs.

The Board recognizes that parent, teacher, and student organizations are a helpful resource for11 schools and supports their formation and vitality. While parent, teacher, and student12 organizations have no administrative authority and cannot determine District policy, their13 suggestions and assistance are always welcome. School Support Organizations Parent or booster organizations are recognized by the Board and permitted to use the District’s18 name, a District school’s name, or a District school’s team name or any logo attributable to the19 District, provided they first receive the Board’s approval during a duly constituted Board20 meeting. Unauthorized use of the District school’s team name, logo, or imagery is strictly21 prohibited. The District reserves the right to seek all available legal remedies for unauthorized22 use of the District school’s name, logo, or imagery. In order for the School District to comply with the federal law, state law and MHSA By Laws,25 Rules and Regulations, Board recognition as a parent or booster organization along with consent26 to use one of the above mentioned names or logos will be granted if the organization has27 approved and submitted bylaws containing the following:

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1. The organization’s name and purpose. Acceptable purposes may include enhancement of30 students’ educational experiences, assistance to meet educational needs of students,31 support of academic clubs, or enrichment of extracurricular activities.

4. A statement that membership is open and unrestricted and the organization will not40 engage in discrimination based on someone’s innate characteristics or membership in a41 protected classification.

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8. A recognition that the School District reserves the right to reject any and all donations. Permission to use one of the above-mentioned names, logos or imagery may be suspended by the16 administration and rescinded by the Board for failure to comply with this policy. Authorization17 to use one of the above mentioned names, logos, or imagery does not constitute permission to act18 as the District’s representative. At no time does the District accept responsibility for the actions19 of any parent or booster organization, regardless of whether it was recognized and/or permitted20 to use any of the above mentioned names or logos.2 The Superintendent shall designate an21 administrative staff member to serve as the liaison to parent or booster organization. The liaison22 will serve as a resource person and provide information about school programs, resources,23 policies, problems, concerns, and emerging issues. Building staff may be encouraged to24 participate in the organizations.

Individual Boosters or Donors2827

7. A recognition that money given to a school cannot be earmarked for any particular8 expense. Booster organizations may make recommendations, but cash or other valuable9 consideration must be given to the District to use at its discretion. The Board’s legal10 obligation to comply with Title IX by providing equal athletic opportunity for members11 of both genders will supersede an organizations recommendation.1

6. A designation of the organization’s treasurer. A statement that the organization will4 maintain finances consistent with General Finance Principles in a manner open to review5 by any member of the organization or the school district.

Individual boosters or donors not covered by the bylaws of an organization governed by this29 policy may still assist in school operations. The Board encourages the involvement of local30 communities in school activities and operations. In order for the School District to comply with31 the federal law, state law and MHSA By-Laws, Rules and Regulations, individual boosters or32 donors must honor the following provisions:3433

1. The individual must have prior approval must be granted by the Board for use of the35 District’s name, logo, or imagery.

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1 The School District may not accept booster organization assistance that creates vast gender differences or a school board may face claims that it has violated Title IX. Title IX’s focus is on equal funding opportunities, equal facility availability, similar travel and transportation treatment, comparable coaching, and comparable publicity (34 C.F.R. Part 106).

2 Booster organizations present potential liabilities to a school district beyond loss of funds, because they seldom are properly organized (they generally are not incorporated or otherwise legally recognized), carry no insurance, raise and handle large sums of money, and organization members hold themselves out as agents of the school (after all, no funds could be raised but for the school connection). A disclaimer, such as the one presented here, may not be sufficient. A district may take several actions, after discussion with its attorney, to minimize liability, such as adding a requirement to item 6 above that the organization: (1) operate under the school’s authority (activity accounts); or (2) be properly organized and demonstrate fiscal responsibility by being a 501(c)(3) organization, obtaining a bond, and/or arranging regular audits. Ultimately, the best way to minimize liability is to be sure that the district’s errors and omissions insurance covers parent organizations and booster organizations.

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5. The individual acknowledges that donations cannot be earmarked for any particular13 expense. Individual boosters or donors may make recommendations, but cash or other14 valuable consideration must be given to the District to use at its discretion in accordance15 with applicable laws. The Board’s legal obligation to comply with Title IX by providing16 equal athletic opportunity for members of both genders will supersede any individual’s17 recommendation.

3. The individual may not violate federal law, state law, District policy or MHSA By Laws,7 Rules and Regulations.

6. The District reserves the right to reject any and all donations. Fundraising2322

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2. The individual must comply with Board policies and administrative procedures when4 submitting donations.

All donations completed by recognized organizations are subject to applicable School District24 policies regarding financial management. Funding endeavors are generally viewed as beneficial25 when coordinated with district goals, initiatives, and existing plans. The District reserves the26 right to reject any and all donations. All funds raised by recognized organizations that are donated to the School District become29 public funds when placed in a School District account. All public funds must be monitored in30 accordance with state law. Donations must be reviewed to ensure compliance with equity rules,31 amateur rules and appropriateness under district policy. Donations may be conditional under32 state law if conditions are in compliance. Funds spent by the School District will be done in accordance with District purchase order policy35 and spending limits regardless of the source of the donation. All expenditures should be36 preapproved to ensure equity and auditing standards are met.

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4. The individual acknowledges the District is not, and will not be, responsible for the10 individual booster or donor’s business or their conduct.

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Legal Reference: § 20 6 601, MCA Power to accept gifts40 § 2 2 103 2(3)., MCA Definitions41 § 2 2 104, MCA Rules of conduct for public officers,42 legislators, and public employees

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 4301 COMMUNITY RELATION Revised on: 3/13/2018, 09/10/198765 Visitors to Schools109 The District welcomes visits by parents and citizens to all District buildings. All visitors shall11 report to the principal’s office [school building office] on entering any District building and12 comply with any other applicable school safety and security policy, procedure or protocol.13 School visitors shall not interfere with school operations or delivery of educational services to14 students. Conferences with teachers should be held outside school hours or during the teacher’s15 conference or preparation time22212019181716

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4310 R COMMUNITY RELATION Revised on:111098765 Public Complaints and Suggestions1312 The Board is interested in receiving valid complaints and suggestions. Public complaints and14 suggestions shall be submitted by the Uniform Complaint Procedure to the appropriate level staff15 member or District administrator. Each complaint or suggestion shall be considered on its merits.1716 Unless otherwise indicated in these policies or otherwise provided for by law, no appeal may be18 taken from any decision of the Board.22212019 Cross Reference: 1700 Uniform Complaint Procedure26252423

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4315 COMMUNITY RELATION Revised on: 09/10/19, 01/14/20,5 3/9/21,6/22/21876 Visitor and Spectator Conduct109 Any person, including an adult, who behaves in an unsportsmanlike or inappropriate manner11 during a visit to the school or a school event may be ejected from the event and/or denied12 permission to access school buildings or property or school events as determined by the Board of13 Trustees. Examples of unsportsmanlike or inappropriate conduct include but are not limited to:1514 • Using vulgar or obscene language or gestures;16 • Possessing or being under the influence of any alcoholic beverage;17 • Possessing or consuming any illegal substance or marijuana;18 • Possessing a weapon or firearm in violation of Policy 4332;19 • Fighting or otherwise striking or threatening another person;20 • Failing to obey instructions of a security officer or District employee; and21 • Engaging in any illegal or disruptive activity.22 • Other violations of District Policy.2423 The Superintendent is authorized to temporarily restrict access to school buildings or property25 and recommend to the Board of Trustees denial of future admission to any person by delivering26 or mailing a notice by certified mail with return receipt requested, containing:2827 1. Date, time, and place of a Board hearing;29 2. Description of the unsportsmanlike conduct; and30 3. Proposed time period admission to school buildings or property or school events will be31 denied.3332 Cross Reference: 4301 Visitors to School34 4332 Conduct on School Property3635 Legal Reference: § 20 1 206, MCA Disturbance of school penalty37 § 20 4 303, MCA Abuse of teachers38 § 45 8 101, MCA Disorderly conduct39 § 45 8 351, MCA Restriction on Local Government Regulation of40 Firearms41 Article X, section 8 Montana Constitution42 Initiative 190 “Montana Marijuana Regulation and Taxation Act.”43 January 1, 2021464544

Individuals with disabilities will be provided opportunity to participate in all school sponsored10 services, programs, or activities on a basis equal to those without disabilities and will not be11 subject to illegal discrimination.

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Individuals with disabilities may allege a violation of this policy or of federal law by reporting it33 to the Superintendent, as the Title II Coordinator, or by filing a grievance under the Uniform34 Complaint Procedure.

1. Oversee District compliance efforts, recommend necessary modifications to the Board,21 and maintain the District’s final Title II self evaluation document and keep it available22 for public inspection for at least three (3) years after its completion date.

An individual with a disability should notify the Superintendent or building principal if they have28 a disability which will require special assistance or services and what services are required. This29 notification should occur as far as possible before the school sponsored function, program, or30 meeting.

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The Superintendent is designated the Americans with Disabilities Act Title II Coordinator and, in18 that capacity, is directed to:

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2. Institute plans to make information regarding Title II protection available to any25 interested party.

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The District may provide auxiliary aids and services when necessary to afford individuals with14 disabilities equal opportunity to participate in or enjoy the benefits of a service, program, or15 activity.

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Cross Reference: 1700 Uniform Complaint Procedure4039 Legal Reference: Americans with Disabilities Act, 42 U.S.C. §§ 12111, et seq., and 12131,41 et seq.; 28 C.F.R. Part 35.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4320 COMMUNITY RELATION Revised on: 01/14/208765 Contact With Students109 Students are entrusted to the schools for educational purposes. Although educational purposes11 encompass a broad range of experiences, school officials must not assume license to allow12 unapproved contact with students by persons not employed by the District for educational13 purposes.1514 Teachers may arrange for guest speakers on appropriate topics relative to the curriculum.16 Principals may approve school assemblies on specific educational topics of interest and17 relevance to the school program. The District normally does not permit other types of contact by18 non school personnel.2019 Unless authorized by the building administrator or otherwise required by District policy or state21 and federal law, the District will not allow access to the schools by outside individuals, entities,22 businesses, service providers, or organizations desiring to use the captive audience in a school23 for information, sales material, special interest purposes or delivery of services to students or24 groups of students that are unrelated to District operations.272625

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 4321 COMMUNITY RELATION Revised on:12111098765 Distribution of Fund Drive Literature through Students1413 It is the policy of this District to refrain from having the students, as student body members, used15 for collection or dissemination purposes.1716 Exceptions to this policy will be considered when recognized or student or school affiliated18 organizations of the District request permission to participate in such activity.242322212019

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 4330 R COMMUNITY RELATION Revised on: 3/13/2018765 Community Use of School Facilities98 School facilities are available to the community for educational, civic, cultural, and other10 noncommercial uses consistent with the public interest, when such use will not interfere with the11 school program or school sponsored activities. Use of school facilities for school purposes has12 precedence over all other uses. Persons on school premises must abide by District conduct rules13 at all times.1514 Student and school related organizations shall be granted the use of school facilities at no cost.16 Other organizations granted the use of school facilities shall pay fees and costs. The17 Superintendent will develop procedures to manage community use of school facilities, which18 will be reviewed and approved by the Board. Use of school facilities requires the19 Superintendent’s approval and is subject to the procedures.2120 Administration will approve and schedule various uses of school facilities. A master calendar22 will be kept in the office for scheduling dates to avoid conflicts during the school year. Should a23 conflict arise, the District reserves the right to cancel an approved request when it is determined24 that the facilities are needed for school purposes. Requests for use of school facilities must be25 submitted to the Superintendent’s office in advance of the event.2726 The School Facilities and Grounds Use and Liability Release Agreement can be obtained by28 contacting the District Office. The School Facilities and Grounds Use and Liability Release29 Agreement must be completed, signed, and returned to the Superintendent prior to the use of the30 facilities or grounds.333231 Cross Reference; 4330F School Facilities and Grounds Use and Liability Release34 Agreement373635 Legal Reference: § 20 7 805, MCA Recreational use of school facilities secondary38 Lamb’s Chapel v. Center Moriches Union Free School Dist., 113 S.Ct.39 2141424140

8. No access to other rooms in the building shall be permitted unless designated by agreement.

5. In case of loss or damage to school property, the organization and/or individual signing the33 request shall be fully responsible and liable.

1. Application requesting the use of the school facility must be presented to the Building11 Administrator at least 10 days in advance of the time desired and it must be signed by the12 President, Secretary or qualified representative of the organization desiring the use of the13 building.

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3. Rental fees are as follows: Examples19 High School Gym $200 + custodian20 High School Cafeteria $100 + custodian21 Middle School Gym $150 + custodian22 Elementary Gym $100 + custodian Fees (will)(may) be waived for private non profit groups that do not charge admission fees. Use25 by religious groups or organizations will be charged rental fees as listed above.

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2. The school premises shall not be available on school days before 5:00p.m., except under special16 conditions

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4. The use of the school premises will be denied, when in the opinion of the Superintendent or the28 Board of Trustees, such use may be construed to be solely for commercial purposes, there is a29 probability of damage or injury to school property or if the activity is deemed to be improper to30 hold in school buildings.

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7. No furniture or apparatus shall be moved or displaced without permission.

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6. The School District reserves the right to require a certificate of insurance from the renting agency. If a certificate is required, said certificate requirements are specified on the accompanying page.

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9. There shall be no smoking within the school buildings. There shall be no narcotics, drugs,43 stimulants or alcohol used or sold in or about school buildings and premises, nor shall profane44 language, quarreling, fighting or gambling be permitted. Violations of this rule by any45 organization during occupancy shall be sufficient cause for denying further use of school46 premises to the organization.

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98 12.

10. Wax or other preparations ordinarily used on dance floors is not to be used on gymnasium floors.

11. The superintendent may require a school employee to be present during the use of the building by6 the non school organizations. In such case, the requesting organization will pay for the employee7 expense. (i.e. custodians, overtime). When the school official finds is necessary that police or other security personnel be retained for10 crowd control, such requirement may be added as a condition of this facility use contract.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 4330F COMMUNITY RELATION Revised on:65 SCHOOL FACILITIES/GROUNDS USE AGREEMENT7 Choteau School District98 Organization or Individual Requesting Facility Use: __________________________________________10 Facility Requested:11 Date and Hours of Requested Use: ________________________________________________________12 Purpose of Use: _______________________________________________________________________13 Will there be an admission fee? ______ If so, how much? _______________________________1514 Premises and Conditions16 Conditions of Facilities Use Use of District facilities is conditioned upon the following covenants:17 1. All District policies are in effect and shall be honored during the rental period and while the18 requesting organization is using the facility.19 2. That no alcoholic beverages, tobacco, nicotine products, or other drugs are sold or consumed on20 the premises by the requesting organization or individual or any of its employees, patrons, agents,21 or members.22 2. That no illegal games of chance or lotteries will be permitted.23 3. That no functional alteration of the premises or functional changes in the use of such premises24 shall be made without specific written consent of the District.25 4. That adequate supervision is provided by the requesting organization or individual to ensure26 proper care and use of District facilities. The District uses audio and video surveillance to monitor27 activity in the facility.28 5. The presence of weapons, including firearms, is prohibited unless previously reviewed and29 approved by the Board of Trustees in accordance with Montana law.30

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Failure to honor these covenants will result in cancellation of the event and/or all available remedies40 under the law.

7. All attendees and participants shall honor and enforce County Health Department directives and35 safety standards and School District policies regarding the health and safety at gatherings and36 events held at the school. The requesting organization is expected to specifically comply with all37 cleaning and disinfecting protocols outlined in District policy as attached.

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Indemnification

The requesting organization or individual agrees to pay the District, as rent for the premises and44 as payment for special services (if any) provided by the District, the sum of $______________________,45 and this shall be due ______________ days in advance. The requesting organization or individual shall be46 responsible for the actual cost of repair or replacement, including costs, disbursements, and expenses,47 resulting while it has use of the premises.

6. All District owned equipment, facilities, and other property will remain unchanged and31 undamaged and the requesting organization or individual will pay for any damages to District32 property. All fobs, or other access items will be returned to the District. Access to the facility will33 be restricted to the identified points of ingress and egress.

The requesting organization or individual, by signature below, hereby guarantees that the51 organization shall indemnify, defend, and hold harmless the District and any of its employees or agents,52

Rent and Deposit

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4443 __________School District:

Individual:4645 By ____________________________________ By ____________________________________47 Address ________________________________48 Phone _________________________________49 Additional Obligations ______________5150

Assumption of Risk

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The requesting organization understands that the District will take all reasonable precautions to insure the20 risk of injury to individuals accessing the facilities or grounds is minimized. However, even though these21 precautions are taken there is still a chance of injury, and in rare instances even severe injury and death.

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The District will consider requests for use of district facilities for political purposes and activity in accordance with Montanan law. The requesting organization or individual agrees to abide by non discrimination clauses as contained in the Montana Human Rights Act and the Governmental Code of Fair Practices. District’s Rights

The requesting organization understands the risks involved. Any negligence arising out of use of the23 facilities or grounds under this agreement shall be attributed to requesting entity as comparative24 negligence within the meaning of Section 27 1 702, MCA.

The District reserves the right to cancel this Agreement, when it is determined by the District that the37 facilities are needed for school purposes, the event will violate District policy, or if the conditions38 outlined in this agreement are not satisfied. The District reserves all rights under the law to seek remedy in the event School District property is damaged. this day of _______________, 20__. Requesting Organization or

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© MTSBA 2020 from any liability, expenses, costs (including attorney’s fees), damages, and/or losses arising out of injury1 or death to any person or persons or damage to any property of any kind in connection with the2 organization or individual’s use of the District facility, which are not the result of fraud, willful injury to a3 person or property, or willful or negligent violation of a law on the part of the School District. The4 undersigned organization or individual accepts and assumes all such risks and hazards Insurance

The user of the facility shall provide the District with a certificate of insurance and endorsement to their8 property and liability policy. Said certificate and policy endorsement shall name the District as an9 additional insured. The certificate and policy shall show coverage for comprehensive general liability10 insurance for injuries to or death of any person or damage to or loss of property arising out of or in any11 way resulting from the described use of the facility. The insurance shall provide for amounts not less than12 $1,000,000 for bodily injury or death to any one person or resulting from any one accident, and13 $1,000,000 for property damage in any one accident or the policy may provide a combined single limit14 for bodily injury and property damage for $1,000,000. The certificate shall contain a provision that the15 insurer not cancel or refuse to renew without giving the District written notice at least 10 days before the16 effective date of the cancellation or non renewal.

The School District DOES NOT provide medical insurance for any individuals who choose to access and27 use the facilities. Discrimination

2928 Non

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 4331 COMMUNITY RELATION Revised on: 03/08/2016,5 3/13/20181211109876 Use of School Property for Posting Notices1413 Non school related organizations may request permission of the building principal to:15 • Display posters in the area reserved for community posters; or1716 • Have flyers distributed to students.1918 Posters and/or flyers must be student oriented and have the sponsoring organization’s name20 prominently displayed. The District will not permit the posting or distribution of any material21 that would:2322 • Disrupt the educational process;2524 • Violate the rights of others;2726 • Invade the privacy of others;2928 • Infringe on a copyright;3130 • Be obscene, vulgar, or indecent; or3332 • Promote the use of drugs, alcohol, tobacco, or certain products that create community34 concerns.3635 No commercial publication shall be posted or distributed unless the purpose is to further a school37 activity, such as graduation, class pictures, or class rings.3938 If permission is granted to distribute materials, the organization must arrange to have copies40 delivered to the school. Distribution of the materials will be arranged by administration.4544434241

2019

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• Smoke or otherwise use tobacco or nicotine products, and alternative nicotine and vapor21 products as defined in 16 11 302, MCA, or other similar products;

• Impede, delay, or otherwise interfere with the orderly conduct of the District’s educational26 program or any other activity occurring on school property;

2524

Firearms and Weapons39 A person who is not an enrolled student or District employee shall not possess any firearm or other non40 firearm weapon in a school building at any time.

3130

For the purposes of this policy, “school property” means within school buildings, in vehicles used for34 school purposes, or on owned or leased school land or grounds. District administrators are authorized to35 appropriate action, as circumstances warrant, to enforce this section of the policy including but not36 limited to requesting the assistance of law enforcement in accordance with Montana law.

For purposes of this policy, “non firearm weapon” means any object, device, or instrument designed as a48 weapon or through its use is capable of intimidating, threatening or producing bodily harm or which may49 be used to inflict injury, including but not limited to air guns; pellet guns; BB guns; fake or facsimile50

• Consume, possess, or distribute alcoholic beverages, illegal drugs, or marijuana;

3837

In addition to prohibitions stated in other District policies, a person on school property who is not an12 enrolled student or District employee shall not: Injure or threaten to injure another person;

• Damage another’s property or that of the District;

• Violate any provision of the criminal law of the state of Montana or town or county ordinance;

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 4332 COMMUNITY RELATION Revised on: 01/19/2016,5 3/13/2018, 01/14/20, 3/9/21, 6/22/2176 Conduct on School Property98 General Conduct1110

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• Enter upon any portion of school premises at any time for purposes other than those which are29 lawful and authorized by the Board; or

3332

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1413 •

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• Willfully violate other District rules and regulations.

4241

For the purposes of this policy, the term “firearm” means (A) any weapon which will or is designed to or43 may readily be converted to expel a projectile by the action of an explosive; (B) the frame or receiver of44 any such weapon; (C) any firearm muffler or firearm silencer; or (D) any destructive device pursuant to45 18 U.S.C. 921 (4). Such term does not include an antique firearm pursuant to 18 U.S.C. 921 (16).

1514

The Board of Trustees shall annually review this policy and update this policy as determined necessary by16 the trustees based on changing circumstances pertaining to school safety.

For the purposes of this policy, “School building” means a combination of any materials, whether mobile,19 portable, or fixed, to form a structure and the related facilities for the use or occupancy by persons or20 property owned or leased by a local school district that are used for instruction or for student activities as21 specified in Section 50 60 101(2), MCA and Section 45 8 361, MCA. The term is construed as though22 followed by the words "or part or parts of a building" and is considered to include all stadiums, bleachers,23 and other similar outdoor facilities, whether temporary or permanently fixed. U.S.C. product school building of disorderly persons

1817

262524 Legal Reference: Pro Children Act of 1994, 20

in public

or on30 public school property prohibited31 § 20 1 206, MCA Disturbance of School32 § 20 5 410, MCA Civil penalty33 § 45 6 201, MCA Definition of enter or remain unlawfully34 § 45 8 101, MCA Disorderly conduct35 § 45 8 102, MCA Failure

to disperse36 § 45 8 351, MCA Restriction on Local Government Regulation of37 Firearms38 § 45 8 361, MCA Possession or allowing possession of weapon in school39 building exceptions penalties seizure and40 forfeiture or return authorized definitions.41 Article X, section 8 Montana Constitution42 Initiative 190 “Montana Marijuana Regulation and Taxation Act.” January 1,43 202147464544

1110

District administrators are authorized to appropriate action, as circumstances warrant, to enforce this8 section of the policy including but not limited to requesting the assistance of law enforcement in9 accordance with Montana law.

© MTSBA 2020 43321 Page 2 of 332 weapons; all knives; blades; clubs; metal knuckles; nunchucks; throwing stars; explosives; fireworks;4 mace or other propellants; stun guns; ammunition; poisons; chains; arrows; and objects that have been5 modified to serve as a weapon.76

§ 608127 Smoke Free School Act of 199428 16 11 302, MCA Definitions29 § 20 1 220, MCA Use of tobacco

2625

2. Personal information in files maintained for staff, to the extent that disclosure will violate35 their right to privacy.

“District records” include any writing, printing, photostating, photographing, etc. (including14 electronic mail), which has been made or received by the District in connection with the15 transaction of official business and presented for informative value or as evidence of a16 transaction, and all other records required by law to be filed with the District. “District records”17 do not include personal notes and memoranda of staff which remain in the sole possession of the18 maker and which are not generally accessible or revealed to other persons.

3938

3736

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Within limits of an individual’s right of privacy, the public will be afforded full access to10 information concerning administration and operations of the District. Public access to District11 records shall be afforded according to appropriate administrative procedures.

2019 The Superintendent will serve as the public records coordinator, with responsibility and authority21 for ensuring compliance with the display, indexing, availability, inspection, and copying22 requirements of state law and this policy. As coordinator, the Superintendent will authorize the23 inspection and copying of District records only in accordance with the criteria set forth in this24 policy. In accordance with Title 2, Chapter 6, MCA, the District will make available for public27 inspection and copying all District records or portions of records, except those containing the28 following information:

1. Personal information in any file maintained for students. Information in student records31 will be disclosed only in accordance with requirements of the Family Educational Rights32 and Privacy Act of 1974 and adopted District policy.

1312

3. Test questions, scoring keys, or other examination data used to administer academic tests.

4. The contents of real estate appraisals made for or by the District relative to the40 acquisition of property, until the project is abandoned or until such time as all of the41 property has been acquired, but in no event will disclosure be denied for more than three42 (3) years after appraisal.

5. Preliminary drafts, notes, recommendations, and intra District memoranda in which45 opinions are expressed or policies formulated or recommended, except a specific record

3029

© MTSBA 2020 43401 Page 2 of 232 shall not be exempt when publicly cited by the District in connection with any District4 action.5 6. Records relevant to a controversy to which the District is a party, but which would not be6 available to another party under the rules of pretrial discovery, for cases pending7 resolution.98 7. Records or portions of records, the disclosure of which would violate personal rights of10 privacy.1211 7. Records or portions of records, the disclosure of which would violate governmental13 interests.1514

444342

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40393837 Legal

2726

201918

The coordinator is authorized to seek an injunction to prevent disclosure of records otherwise34 suitable for disclosure, when it is determined reasonable cause exists to believe disclosure would35 not be in the public interest and would substantially or irreparably damage any person or would36 substantially or irreparably damage vital governmental functions. Reference: Title 20, Ch. 6, MCA School districts41 § 2-6-1001, MCA, et seq. Public Records

If the District denies any request, in whole or in part, for inspection and copying of records, the21 District will provide the requesting party with reasons for denial. If the record requested for inspection and/or copying contains both information exempted from24 disclosure and non exempt information, the District shall, to the extent practicable, produce the25 record with the exempt portion deleted and shall provide written explanation for the deletion.

The District will not provide access to lists of individuals, which the requesting party intends to28 use for commercial purposes or which the District reasonably believes will be used for29 commercial purposes if such access is provided. However, the District may provide mailing lists30 of graduating students to representatives of the U.S. armed forces and the National Guard for31 purpose of recruitment.

9. Records or information relating to individual or public safety or the security of public16 schools if release of the information jeopardizes the safety of facility personnel, the17 public, students in a public school.

2423

Relations with Law Enforcement and Child Protective Agencies

The District will participate in the Teton County interdisciplinary child information and school27 safety team established by Section 52 2 211, MCA. This team consists of county level28 representatives of the youth court, the county attorney, the department of public health and29 human services, the county superintendent of schools, the sheriff, the chief of any police force,30 the superintendents of public school districts in the County, and the department of corrections.

The staff is primarily responsible for maintaining proper order and conduct in the schools. Staff10 shall be responsible for holding students accountable for infractions of school rules, which may11 include minor violations of the law, occurring during school hours or at school activities. When12 there is substantial threat to the health and safety of students or others, such as in the case of13 bomb threats, mass demonstrations with threat of violence, individual threats of substantial14 bodily harm, trafficking in prohibited drugs, or the scheduling of events where large crowds may15 be difficult to handle, the law enforcement agency shall be called upon for assistance. Information regarding major violations of the law shall be communicated to the appropriate law17 enforcement agency.

Legal Reference: § 20 1 206, MCA Disturbance of school penalty45 § 52 2 211, MCA County Interdisciplinary Child Information and46 School Safety Team

2625

The District will strive to develop and maintain cooperative working relationships with the law20 enforcement agencies. Procedures for cooperation between law enforcement, child protective,21 and school authorities will be established. Such procedures will be made available to affected22 staff and will be periodically revised.

4241

County Interdisciplinary Child Information and School Safety Team

3736

3231

The Superintendent is authorized to request information from the interdisciplinary child38 information and school safety team regarding students in the School District. The39 Superintendent shall utilize this authority on a regular basis to ensure the safety and security of40 the District.

The purpose of the team is “to facilitate the exchange and sharing of information that one or33 more team members may be able to use in serving a child in the course of their professions and34 occupations, including but not limited to abused or neglected children, delinquent youth, and35 youth in need of intervention, and of information relating to issues of school safety.”

1918

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4847

Cross Reference: 4313 Disruption of School Operations

When a student becomes involved with law enforcement officers due to events outside of the26 school environment and officers must interact with a student, the officer(s) is requested to confer27 with the student outside of the school district when he/she is being investigated for conduct not28 under the jurisdiction of the school. If this cannot be arranged, the following steps shall be taken29 to cooperate with the authorities.3130

The suspected student shall be advised orally or in writing of the nature of the alleged offense20 and of the evidence against the student. Circumstances may arise where it would be advisable to21 have another adult present during questioning of students.

The administration has the authority and duty to conduct investigations and to question students11 pertaining to infractions of school rules, whether or not the alleged conduct is a violation of12 criminal law. The administration shall determine when the necessity exists that law enforcement13 officers be asked to conduct an investigation of alleged criminal behavior which jeopardizes the14 safety of other people or school property or which interferes with the operation of the schools.

1615

a. The officer shall contact the school principal and present proper identification in all32 occasions upon his/her arrival on school premises.3433

c. The student’s parent or guardian should be present, if practicable, during any38 interrogation on school premises.4039

Cooperation with Law Enforcement4241 Although cooperation with law enforcement officers will be maintained, it is the preference of43 the District that it will not normally be necessary for law enforcement officers to initiate, and44 conduct any investigation and interrogation on the school premises, during school hours,45 pertaining to criminal activities unrelated to the operation of the school. It is preferred that only46 in demonstrated emergencies, when law enforcement officers find it necessary, will they conduct47

Investigations by Law Enforcement2524

2322

In instances when the administration has reasonable suspicion that a violation of district policy or17 the student code of conduct has been violated, the administrator will investigate. The18 administrator will notify the suspected rule violator(s) or potential witness(es) to the infraction.

b. Parents or guardians shall be notified by the law enforcement officer, school principal or35 assistant principal as soon as possible. The law enforcement officer, principal or assistant3736

Interrogation and Investigations Conducted by School Officials

109

© MTSBA 2020 44111 Page 2 of 332 such an investigation during school hours. These circumstances might be limited to those in4 which delay might result in danger to any person, flight of a person reasonably suspected of a5 crime from the jurisdiction or local authorities, destruction of evidence, or continued criminal6 behavior.

School officials shall not release students to law enforcement authorities voluntarily unless the24 student has been placed under arrest or unless the parent or guardians and the student agree to the25 release. When students are removed from school for any reason by law enforcement authorities,26 every reasonable effort will be made to notify the student’s parents or guardians immediately.27 Such effort shall be documented. Whenever an attempt to remove a student from school occurs28 without an arrest warrant, court order, or without acquiescence of the parent or guardian, or the29 student, the administrator shall immediately notify a superior of the law enforcement officers30 involved to make objection to the removal of the student and shall attempt to notify the parent or31 guardian of the student. The Superintendent’s office shall be notified immediately of any32 removal of a student from school by law enforcement officers under any circumstances.

464544434241

When it is necessary to take a student into custody on school premises and time permits, the law35 enforcement officer shall be requested to notify the principal and relate the circumstances36 necessitating such action. When possible, the principal shall have the student summoned to the37 principal’s office where the student may be taken into custody. In all situations of interrogations,38 arrest or service of subpoenas of a student by law enforcement officers on school premises, all39 practicable steps shall be taken to ensure a minimum of embarrassment or invasion of privacy of40 the student and disruption to the school environment.

87 No school official, however, should ever place him/herself in the position of interfering with a9 law enforcement official in the performance of his or her duties as an officer of the law. If the10 law enforcement officials are not recognized and/or are lacking a warrant or court order, the11 building principal shall require proper identification of such officials and the reason(s) for the12 visit to the school. If the principal is not satisfied, he/she shall attempt to notify the13 Superintendent and the officer’s superior, documenting such action.

2120 Taking a Student into Custody2322

1514 In all cases, the officers shall be requested to obtain prior approval of the principal or other16 designated person before beginning such an investigation on school premises. The administrator17 shall document the circumstances of such investigations as soon as practical. Alleged behavior18 related to the school environment brought to the Principal’s attention by law enforcement19 officers shall be dealt with under the provisions of the two previous sections.

3433

© MTSBA 2020 44111 Page 3 of 332 Disturbance of School Environment54 Law enforcement officers may be requested to assist in controlling disturbances of the school6 environment which the Principal or other school administrator has found to be unmanageable by7 school personnel and which disturbances have the potential of causing harm to students, other8 persons, or school property. Staff members may also notify law enforcement officials.109 Such potential of possible disturbance includes members of the public who have exhibited11 undesirable or illegal conduct on school premises or at a school event held on school property,12 and who have been requested to leave by an administrator or staff member, but have failed or13 refused to do so.161514 Legal Reference: § 20 1 206, MCA Disturbance of school penalty17 § 20 5 201, MCA Duties and sanctions18 § 45 8 101, MCA Disorderly conduct2322212019

MCA Authorization to create full service33 education cooperatives34 §§ 20

When formal cooperative agreements are developed, such agreements shall comply with15 requirements of the Interlocal Cooperation Act, with assurances that all parties to the agreement have legal authority to engage in the activities contemplated by the agreement.

The District may enter into an interlocal agreement providing for the sharing of teachers,24 specialists, superintendents, or other professional persons licensed under Title 37, MCA. If the25 District shares a teacher or specialist with another district(s), the District’s share of such26 teacher’s or specialist’s compensation will be based on the total number of instructional hours expended by the teacher or the specialist in the District. Reference: §§ 7 11 101, et seq., 456, 7 801,

Whenever it appears to the economic, administrative, and/or educational advantage of the10 District to participate in cooperative programs with other units of local government, the11 Superintendent will prepare and present for Board consideration an analysis of each cooperative12 proposal.

et seq., MCA Public recreation373635

1817

2322

Cooperative Programs with Other Districts and Public Agencies

1413

MCA Interlocal Cooperation Act32 §§ 20-7-451 through

The District may enter into interlocal agreements with a unit of the Montana University System,19 public community college, and/or tribal college, which would allow students enrolled in the 11th20 and 12th grades to attend and earn credit for classes not available in the District. Tuition and fees,21 if assessed, will be provided for in the interlocal agreement.

31302928 Legal

This policy shall not be construed to impose any duty upon any administrator or any other33 employee of the District to review the Sex Offender Registry or to screen individuals coming on34 or within school property to ascertain whether they are on the Registry. This policy shall only35 apply when administrators are actually aware that the person in question is on the Sex Offender36 Registry.

1514 Employment1716

The District hereby declares that no registered sex offender may come on, about, or within any23 District owned buildings or property except as otherwise provided in this policy. If an24 administrator becomes aware that such a sex offender is on, about, or within school property, the25 administrator shall direct the sex offender to immediately leave the area. The Board authorizes26 the administrator to request the assistance of the appropriate law enforcement authorities to27 secure the removal of any registered sex offender from the area. If a registered sex offender28 disregards the terms of this policy or the directives of the school administrator, then the29 Superintendent is authorized to confer with counsel and to pursue such criminal or civil action as may be necessary to enforce compliance with this policy.

The State of Montana has determined that perpetrators of certain sex crimes pose a continuing10 threat to society as a whole even after completion of their criminal sentences. Recognizing that11 the safety and welfare of students is of paramount importance, the Choteau School District12 declares that, except in limited circumstances, Choteau School District should be off limits to13 registered sex offenders.

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47464544434241

Notwithstanding any other Board policy, individuals listed by the State of Montana as registered18 sex offenders are ineligible for employment in any position within the Choteau School District. Off Limits

3837

The provisions of this policy prohibiting a registered sex offender from coming on, about, or39 within school property shall not apply in the event that a sex offender’s name should be40 expunged from the Registry.

2221

2019 School

1211

In the event of a truly exceptional situation such as graduation, a parent on the Sex Offender24 Registry may ask the Superintendent for a waiver of this policy to permit the parent to attend25 these special events. It is the intent of the Board, however, that these special circumstances be26 truly unusual and infrequent occurrences.

1817

This policy does not impose a duty upon the administrator of any school or any other employee13 of the District to review the Sex Offender Registry and the school system’s directory information14 to ascertain whether a registered sex offender may have a child attending school in the District. The provisions of this policy shall apply only if an administrator actually becomes aware that a16 parent of a student at the school is a registered sex offender.

30292827 Legal Reference: § 46 23 501, MCA Sexual or Violent Offender Registration Act31 www.doj.mt.gov/svor/ Sexual or Violent Offender Registry343332

2322

To facilitate voluntary compliance with this policy, administrators are encouraged to speak with19 any affected parents upon learning of their status as registered sex offenders to communicate the20 restrictions of this policy. At all times, the administrator shall endeavor to protect the privacy of21 the offender’s child.

Rights of Parents on the Sex Offender Registry

In the event that a registered sex offender has a child attending the District, the administrator of6 the school where the child attends shall be authorized to modify this policy’s restrictions to7 permit the parent to drop off and pick up the child from school and to come onto campus to8 attend parent teacher conferences. However, the parent may not linger on or about school9 property before or after dropping off his or her child, and the parent is prohibited from being in10 any part of the school building except the main office.

© MTSBA 2020 CHOTEAU PUBLIC SCHOOLS R = required 5000 TABLEPERSONNELSERIESOFCONTENTS R 5002 Accommodating Individuals with Disabilities R 5010 Equal Employment Opportunity and Non Discrimination R 5012 5012F 5012P Sexual Harassment of Employeees 5015 Bullying/Harassment/Intimidation 5120 5120P Hiring Process and Criteria 5121 Applicability of Personnel Policies 5122 Fingerprints and Criminal Background Investigations 5122F Applicant Rights and Consent to Fingerprint 5125 Whistle Blowing and Retaliation 5130 Staff Health 5140 Classified Employment and Assignment 5210 Assignments, Reassignments, Transfers 5220 Prohibition on Aiding Sexual Abuse 5221 Work Day 5221AP Classified Employee Civic Volunteers R 5222 Evaluation of Non Administrative Staff 5223 Personal Conduct 5224 Political Activity 5226 Drug Free Workplace R 5228 5228P 5228F1/F2 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers 5230 Prevention of Disease Transmission 5231 5231P Personnel Records 5232 Abused and Neglected Child Reporting 5232F Report of Suspected Child Abuse or Neglect Form 5251 Resignations 5254 Payment of Employer Contributions and Interest on Previous Service 5255 Disciplinary Action 5256 Reduction in Force 5314 Substitutes 5321 5321P Leaves of Absence 5329 5329P Long Term Illness 5330 Maternity and Paternity Leave 5322 Military Leave R 5325 Breastfeeding Workplace R 5328 Family Medical Leave 5331 Insurance Benefits for Employees 5333 Holidays 5334 5334P Vacations

© MTSBA 2020 R 5336 Fair Labor Standards Act 5337 Workers’ Compensation Benefits 5338 Absence Due to Illness or Injury 5420 Paraprofessionals 5420F ESSA Qualification Notification Request Form 5430 5430F Volunteers/Chaperones 5440 Student Teachers/Interns 5450 Employee use of Electronic Mail, Internet, Networks, and District Equipment 5500 Payment of Wages Upon Termination R 5510 HIPAA 5520 Montana VEBA Health Benefit Plan 5630 Employee Use of Mobile Devices 1

2524

The District’s procedure for resolution of complaints alleging violation of this policy is set forth in42 Policy 1700.

4443

4948

Cross Reference: 1700 Uniform Complaint Procedure4645

Individuals with Disabilities and Section 504 of the Rehabilitation Act of 197387

It is the intent of the District to ensure that qualified employees with disabilities under Section 504 of9 the Rehabilitation Act of 1973 are identified, evaluated, and provided with appropriate10 accommodations or other positive actions in assistance.

3. Coordinating and monitoring the district’s compliance with Section 504 and Title II of the26 ADA, as well as state civil rights requirements regarding discrimination and harassment27 based on disability.

3433

1211

5. Implementing the district’s discrimination complaint procedures with respect to allegations of35 Section 504/ADA violations, discrimination based on disability, and disability harassment;36 and3837

The Superintendent is designated the Section 504 and Americans with Disabilities Act Title II17 Coordinator and, in that capacity, is directed to:1918

4. Overseeing prevention efforts to avoid Section 504 and ADA violations by necessary actions,30 including by not limited to, scheduling Section 504 meetings, implementing and monitoring31 Section 504 plans of accommodation and providing information to employees and32 superivsors.

1615

Legal Reference: Americans with Disabilities Act, 42 U.S.C. §§ 12111, et seq., and 12131, et47 seq.; 28 C.F.R. Part 35.

2322

2928

1. Oversee District compliance efforts, recommend to the Board necessary modifications, and20 maintain the District’s final Title II self evaluation document and keep it available for public21 inspection.

6. Investigating complaints alleging violations of Section 504/ADA, discrimination based on39 disability, and disability harassment.

4140

The District will not discriminate against a qualified individual on the basis of disability in regard to13 job application procedures, the hiring, advancement, or discharge of employees, employee14 compensation, job training, or other terms, conditions, and privileges of employment.

2. Make information regarding Title II protection available to any interested party.

The District will not tolerate hostile or abusive treatment, derogatory remarks, or acts of violence against students, staff, or volunteers with disabilities. The District will consider such behavior as44 constituting discrimination on the basis of disability, in violation of state and federal law. All complaints about behavior that may violate this policy shall be promptly investigated. 5010 2 of 2

3332

4241

1413 Inquiries

3736

2423 Inquiries

The District, in compliance with federal regulations, will notify annually all students, parents,38 staff, and community members of this policy and the designated coordinator to receive inquiries. This annual notification will include the name and location of the coordinator and will be40 included in all handbooks.

The District will provide equal employment opportunities to all persons, regardless of their race,8 color, religion, creed, national origin, genetic information, sex, age, ancestry, marital status,9 military status, citizenship status, use of lawful products while not at work physical or mental10 disability. The District will make reasonable accommodation for an individual with a disability11 known to the District, if the individual is otherwise qualified for the position, unless the12 accommodation would impose undue hardship on the District. regarding sexual harassment, sex discrimination, or sexual intimidation should be15 directed to the District Title IX Coordinator, to the Assistant Secretary for Civil Rights of the16 Department of Education, or both. The Board designates the following individual to serve as the17 District’s Title IX Coordinator:1918 Title: Superintendent20 Office address: 102 7th Ave NW, Choteau MT 59422 Email: chuck.gameon@choteauschools.net Phone number: 406 466 5364 regarding discrimination on the basis of disability or requests for accommodation should be directed to the District Section 504 Coordinator. The Board designates the following26 individual to serve as the District’s Section 504 Coordinator:2827 Title: Superintendent29 Office address: 102 7th Ave NW, Choteau MT 59422 Email: chuck.gameon@choteauschools.net Phone number: 406-466-5364 Any individual may file a complaint alleging violation of this policy, Policy 5012/512P Sexual34 Harrassment, or Policy 5015 Bullying/Harassment/Intimidation/Hazing by following those35 policies or Policy 1700 Uniform Complaint Procedure.

47 Page

.9 Genetic

Immigration Reform and Control Act, 8 U.S.C. §§ 1324(a), et seq

Part 10614 Montana Constitution,

10 Title

11 Part 160112 Title IX

X, § 1 Educational goals and duties15 § 49 2 101, et seq, MCA Human Rights Act16 § 49 2 303, MCA Discrimination in Employment17 § 49-3-102, MCA What local governmental units affected18 §49 3 201, MCA Employment of state and local government19 personnel.2120

Rehabilitation Act of 1973, 29 U.S.C. §§ 791, et seq Information Nondiscrimination Act of 2008 (GINA) VII of the Civil Rights Act, 42 U.S.C. §§ 2000(e), et seq.; 29 C.F.R., of the Education Amendments, 20 U.S.C. §§ 1681, et seq.; 34 C.F.R., Art.

© MTSBA 2020 1 Retaliation against an employee who has filed a discrimination complaint, testified, or2 participated in any manner in a discrimination investigation or proceeding is prohibited.43 Legal Reference: Age Discrimination in Employment Act, 29 U.S.C. §§ 621, et seq.5 Americans with Disabilities Act, Title I, 42 U.S.C. §§ 12111, et seq.6 Equal Pay Act, 29 U.S.C. § 206(d)7

3332

When the harassment or discrimination on the basis of sex does not meet the definition of sexual42 harassment, the Title IX Coordinator shall direct the individual to the applicable sex43 discrimination process for investigation.

3029

2120

3736

1. A District employee conditioning the provision of an aid, benefit, or service of the31 District on an individual’s participation in unwelcome sexual conduct;

4544

An individual is not required to submit a report of sexual harassment involving the Title IX46 coordinator. In the event the Title IX Coordinator is responsible for or a witness to the alleged47 5012

4140

Sexual Harassment of Employees87

The District does not discriminate on the basis of sex in any education program or activity that it9 operates. The District is required by Title IX of the Education Amendments of 1972 and the10 regulations promulgated through the U.S. Department of Education not to discriminate in such a11 manner. Inquiries about the application of Title IX to the District may be referred to the12 District’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of13 Education, or both. The Board designates the following individual to serve as the District’s Title14 IX Coordinator:1615 Title: Superintendent17 Office address: 104 7th Ave NW, Choteau MT 5942218 Email: chuck.gameon@choteauschools.net19 Phone number: 406 466 5364 Any person may report sex discrimination, including sexual harassment, at any time, including22 during non business hours. Such a report may be made using the attached form, in person, by23 mail, by telephone or by electronic mail, using the contact information listed for the Title IX24 Coordinator, or by any other means that results in the Title IX Coordinator receiving the person’s25 verbal or written report.2726 For purposes of this policy and the grievance process, “sexual harassment” means conduct on the28 basis of sex that satisfies one or more of the following:

3837 Training

1716 Confidentiality1918

The District provides notice to applicants for admission and employment, students, parents or30 legal guardians of elementary and secondary school students, employees and the union(s) with31 the name or title, office address, email address and telephone number of the Title IX Coordinator32 and notice of the District grievance procedures and process, including how to report or file a33 complaint of sex discrimination, how to file a formal complaint of sexual harassment and how34 the District will respond. The District also posts the Title IX Coordinator’s contact information35 and Title IX policies and procedures in a prominent location on the District website and in all36 handbooks made available by the District. Requirements4039

The District prohibits intimidation, threats, coercion or discrimination against any individual for8 the purpose of interfering with any right or privilege secured by Title IX or this policy, or9 because the individual has made a report or complaint, testified, assisted, or participated or10 refused to participate in any manner in an investigation proceeding or hearing, if applicable.

The District ensures that Title IX Coordinators, investigators, decision makers, and any person41 who facilitates an informal resolution process, receives training on the definition of sexual42 harassment, the scope of the District’s education program or activity, how to conduct an

2726 Notice

484746454443

The District must keep confidential the identity of any individual who has made a report or20 complaint of sex discrimination, including any individual who has made a report or filed a21 formal complaint of sexual harassment, any individual who has been alleged to be the victim or22 perpetrator of conduct that could constitute sexual harassment, and any witness, except as may23 be permitted by Family Educational Rights and Privacy Act (FERPA) or as required by law, or24 to carry out the purposes of the Title IX regulations, including the conduct of any investigation,25 hearing or judicial proceeding arising thereunder. Requirements

2928

11 Intimidation, threats, coercion, or discrimination, including charges against an individual for12 code of conduct violations that do not involve sex discrimination or sexual harassment, but arise13 out of the same facts or circumstances as a report or complaint of sex discrimination, or a report14 or formal complaint of sexual harassment, for the purpose of interfering with any right or15 privilege secured by Title IX or this part, constitutes retaliation.

Conflict of Interest and Bias

35 Civil Rights

Equal Employment and Non-Discrimination30 Policy 5012P Sexual Harassment Procedures3231 Legal References:

Constitution Educational goals and duties33 §§ 49 3 101,

investigation and grievance process including hearings, appeals and informal resolution4 processes, when applicable, and how to serve impartially including by avoiding prejudgment of5 the facts at issue, conflicts of interest and bias. The District also ensures that decision makers6 and investigators receive training on issues of relevance of questions and evidence, including7 when questions and evidence about the complainant’s sexual predisposition or prior sexual8 behavior are not relevant as set forth in the formal procedures that follow, and training on any9 technology to be used at a live hearing, if applicable. Investigators also receive training on10 issues of relevance to create an investigative report that fairly summarizes relevant evidence. All11 materials used to train individuals who receive training under this section must not rely on sex12 stereotypes and must promote impartial investigations and adjudications of formal complaints of13 sexual harassment and are made publicly available on the District’s website.

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2928 Cross Reference:

36 Education Amendments

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37 34 CFR

in38 education programs or activities receiving39 Federal financial assistance40 10.55.701(1)(f), ARM Board of Trustees41 10.55.719, ARM Student Protection Procedures42 10.55.801(1)(a), ARM School Climate4443 Choteau Public Schools45 Adopted on: 10/14/2046 Reviewed on:47 5012F PERSONNEL Revised on48

MCA

Human Rights Act34 Civil Rights Act,

The District ensures that Title IX Coordinators, investigators, decision-makers, and any person18 who facilitates an informal resolution process do not have a conflict of interest or bias for or19 against complainants or respondents generally or an individual complainant or respondent.

Nondiscrimination on the basis of

Determination of Responsibility

The individual who has been reported to be the perpetrator of conduct that could constitute24 sexual harassment is presumed not responsible for alleged conduct. A determination regarding25 responsibility will be made by the decision maker at the conclusion of the investigation in26 accordance with the process outlined in Policy 3225P No disciplinary sanctions will be imposed unless and until a final determination of responsibility is reached. Policy 5010Art. X, Sec. Montana et seq., Montana Title VI; 42 USC 2000d et seq. Act, Title VII; 42 USC 2000e et seq. of 1972, Title IX; USC 1681 et seq. Part 106 sex

© MTSBA 2020 1 Sexual Harassment Reporting/Intake Form for Employees2 This form is not required. Complaints may be submitted in any manner noted in Policy 5012. The form may be used by the3 Title IX Coordinator to document allegations.54 School _____________________________________________ Date ___________________76 Employee’s name _______________________________________________________________98 • Who was responsible for the harassment or incident(s)? ______________________________121110 • Describe the incident(s). ______________________________________________________16151413 • Date(s), time(s), and place(s) the incident(s) occurred. _______________________________20191817 • Were other individuals involved in the incident(s)? yes no21 If so, name the individual(s) and explain their roles. ____________________________________2625242322 • Did anyone witness the incident(s)? yes no27 If so, name the witnesses. ________________________________________________________3231302928 • Did you take any action in response to the incident? yes no33 If yes, what action did you take? ___________________________________________________363534 • Were there any prior incidents? yes no37 If so, describe any prior incidents. __________________________________________________41403938 Signature of complainant4342 Retaliation is prohibited by federal law and district policy. The identity of the individual signing this form44 will remain confidential in accordance with law and policy.474645

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11 statutory

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“Supportive measures:” non disciplinary, non punitive individualized services offered as38 appropriate, as reasonably available and without fee or charge to the Complainant or Respondent39 before or after the filing of a formal complaint or where no formal complaint has been filed. District Requirements4342 When the District has actual knowledge of sexual harassment in an education program or activity44 of the District, the District will respond promptly in a manner that is not deliberately indifferent.45 When the harassment or discrimination on the basis of sex does not meet the definition of sexual46 harassment, the Title IX Coordinator will direct the individual to the applicable sex

“Complainant:” an individual who is alleged to be the victim of conduct that could constitute28 sexual harassment. “Respondent:” an individual who has been reported to be the perpetrator of conduct that could31 constitute sexual harassment.

requirements.1312 Definitions1514

The following definitions apply for Title IX policies and procedures:1716

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The Board requires the following grievance process to be followed for the prompt and equitable9 resolution of employee complaints alleging any action that would be prohibited as sexual harassment by Title IX. The Board directs the process to be published in accordance with all and regulatory

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discrimination process bullying and harassment policy, or public complaint procedure for4 investigation.

The District treats individuals who are alleged to be the victim (Complainant) and perpetrator7 (Respondent) of conduct that could constitute sexual harassment equitably by offering supportive8 measures. Supportive measures are designed to restore or preserve equal access to the District’s9 education program or activity without unreasonably burdening the other party, including10 measures designed to protect the safety of all parties or the District’s educational environment, or11 deter sexual harassment. Supportive measures may include counseling, extensions of deadlines12 or other course related adjustments, modifications of work or class schedules, mutual restrictions13 on contact between the parties, leaves of absence, increased security and monitoring of certain14 areas of the District’s property, campus escort services, changes in work locations and other15 similar measures.

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Response to a Formal Complaint

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The District has established reasonably prompt time frames for the conclusion of the grievance29 process, including time frames for filing and resolving appeals and informal resolution processes.

The grievance process may be temporarily delayed or extended for good cause. Good cause may31 include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent32 law enforcement activity; or the need for language assistance or accommodation of disabilities.

1716

The Title IX Coordinator is responsible for coordinating the effective implementation of18 supportive measures. Upon the receipt of a complaint, the Title IX Coordinator must promptly19 contact the Complainant to discuss the availability of supportive measures, consider the20 Complainant’s wishes with respect to supportive measures, inform the Complainant of the21 availability of supportive measures with or without the filing of a formal complaint, and explain22 to the Complainant the process for filing a formal complaint. If the District does not provide the23 Complainant with supportive measures, then the District must document the reasons why such a24 response was not clearly unreasonable in light of the known circumstances. Timelines2827

33 In the event the grievance process is temporarily delayed for good cause, the District will provide34 written notice to the Complainant and the Respondent of the delay or extension and the reasons35 for the action.

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3938 At the time of filing a formal complaint, a Complainant must be participating in or attempting to40 participate in the education program or activity of the District with which the formal complaint is41 filed. A formal complaint may be filed with the Title IX Coordinator in person, by mail, by42 electronic mail, or other means designated by the District.

4342

2. An explanation of the District’s investigation procedures, including any informal21 resolution process;

3. A statement that the Respondent is presumed not responsible for the alleged24 conduct and that a determination regarding responsibility will be made by the25 decision maker at the conclusion of the investigation;

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4. Notice to the parties that they may have an advisor of their choice who may be, but28 is not required to be, an attorney, and may inspect and review any evidence; and

5. Notice to the parties of any provision in the District’s code of conduct or policy that31 prohibits knowingly making false statements or knowingly submitting false32 information.

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Upon receipt of a formal complaint, the District must provide written notice to the known parties including:

1. Notice of the allegations of sexual harassment, including information about the15 identities of the parties involved in the incident, the conduct allegedly constituting16 sexual harassment, the date and location of the alleged incident, and any sufficient17 details known at the time. Such notice must be provided with sufficient time to18 prepare a response before any initial interview;

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If, in the course of an investigation, the District decides to investigate allegations about the35 Complainant or Respondent that are not included in the notice initially provided, notice of the36 additional allegations must be provided to known parties.

The District may consolidate formal complaints as to allegations of sexual harassment against39 more than one Respondent, or by more than one Complainant against one or more Respondents,40 or by one party against the other party, where the allegations of sexual harassment arise out of41 the same facts or circumstances. Investigation of a Formal Complaint 5012P45 page 4 of 9 When investigating a formal complaint and throughout the grievance process, the District must:48

The District must follow the formal complaint process before the imposition of any disciplinary2 sanctions or other actions that are not supportive measures. However, nothing in this policy3 precludes the District from placing a non student employee Respondent on administrative leave4 during the pendency of the grievance process. The District may also remove a student5 Respondent alleged to have harassed an employee Complainant from the education setting. The6 student may receive instruction in an offsite capacity during the period of removal. This7 provision may not be construed to modify any rights under the Individuals with Disabilities8 Education Act, Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities9 Act.

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7. Objectively evaluate all relevant evidence without relying on sex stereotypes;2423

8. Ensure that Title IX Coordinators, investigators, decision makers and individuals who25 facilitate an informal resolution process, do not have a conflict of interest or bias for or26 against Complainants or Respondents generally or an individual Complainant or27 Respondent;2928

5012P44 page 5 of 9

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10. Not use questions or evidence that constitute or seek disclosure of privileged33 information unless waived.

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1. Ensure that the burden of proof and the burden of gathering evidence sufficient to reach2 a determination regarding responsibility rests on the District and not the parties’;43

The Title IX Coordinator also may dismiss the formal complaint or any allegations therein at any47 time during the investigation or hearing, if applicable, when any of the following apply:48

9. Not make creditability determinations based on the individual’s status as Complainant,30 Respondent or witness;3231

4. Allow the parties to be accompanied with an advisor of the party’s choice who may be,10 but is not required to be, an attorney. The District may establish restrictions regarding11 the extent to which the advisor may participate in the proceedings, as long as the12 restrictions apply equally to both parties;

If the conduct alleged in the formal complaint would not constitute sexual harassment even if38 proved, did not occur in the District’s education program or activity, or did not occur against a39 person in the United States, then the District must dismiss the formal complaint with regard to40 that conduct for purposes of sexual harassment under this policy.

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6. Provide the parties equal access to review all the evidence collected which is directly19 related to the allegations raised in a formal complaint and comply with the review20 periods outlined in this process;

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5. Provide written notice of the date, time, location, participants, and purpose of any15 interview or meeting at which a party is expected to participate, with sufficient time for16 the party to prepare to participate;

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Dismissal of Formal Complaints

2. Provide an equal opportunity for the parties to present witnesses and evidence;65

434241

3. Not restrict either party’s ability to discuss the allegations under investigation or to7 gather and present relevant evidence;

Decision Maker’s Determination

The District provides both parties an equal opportunity to inspect and review any evidence17 obtained as part of the investigation so that each party can meaningfully respond to the evidence18 prior to the conclusion of the investigation. The evidence provided by the District must include19 evidence that is directly related to the allegations in the formal complaint, evidence upon which20 the District does not intend to rely in reaching a determination regarding responsibility, and any21 inculpatory or exculpatory evidence whether obtained from a party or other source. Prior to22 completion of the investigative report, the Title IX Coordinator must send to each party and the23 party’s advisor, if any, the evidence subject to inspection and review in an electronic format or a24 hard copy. The parties have 10 calendar days to submit a written response to the Title IX25 Coordinator, which the investigator will consider prior to completion of the investigative report.

98 Upon dismissal, the Title IX Coordinator promptly sends written notice of the dismissal and the10 reasons for dismissal simultaneously to both parties. The grievance process will close in the11 event a notice of dismissal is provided to the parties. Support measures may continue following12 dismissal.

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Evidence Review1615

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2726 Investigative Report2928

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The investigator must prepare an investigative report that fairly summarizes relevant evidence30 and send the report to the Title IX Coordinator. The Title IX Coordinator must send to each31 party and the party’s advisor, if any, the investigative report in an electronic format or a hard32 copy, for their review and written response. The parties have 10 calendar days to submit a33 written response to the Title IX Coordinator.

1. a Complainant provides written notification to the Title IX Coordinator that the2 Complainant would like to withdraw the formal complaint or any allegations therein;43

3. specific circumstances prevent the District from gathering evidence sufficient to reach a7 determination as to the formal complaint or allegations therein.

The investigative report is submitted to the decision maker. The decision maker cannot be the38 same person(s) as the Title IX Coordinator or the investigator. The decision maker cannot hold a414039 5012P42 page 6 of 94443 hearing or make a determination regarding responsibility until 10 calendar days from the date the45 Complainant and Respondent receive the investigator’s report.

2. the Respondent is no longer enrolled or employed by the District; or65

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4. Draw conclusions regarding the application of any District policies and/or code of24 conduct rules to the facts;2625 Address each allegation and a resolution of the complaint including a determination27 regarding responsibility, the rationale therefor, any recommended disciplinary28 sanction(s) imposed on the Respondent, and whether remedies designed to restore or29 preserve access to the educational program or activity will be provided by the District30 to the Complainant; and

© MTSBA 2020 Prior to reaching a determination regarding responsibility, the decision maker must afford each1 party the opportunity to submit written, relevant questions that a party wants asked of any party2 or witness, provide each party with the answers, and allow for additional, limited follow up3 questions from each party. Questions and evidence about the Complainant’s sexual4 predisposition or prior sexual behavior are not relevant, unless such questions and evidence5 about the Complainant’s prior sexual behavior are offered to prove that someone other than the6 Respondent committed the conduct alleged by the Complainant, or if the questions and evidence7 concern specific incidents of the Complainant’s prior sexual behavior with respect to the8 Respondent and are offered to prove consent. Questions must be submitted to the Title IX9 Coordinator within three calendar days from the date the Complainant and Respondent receive10 the investigator’s report.1211

1. Identify the allegations potentially constituting sexual harassment;1716 2. Describe the procedural steps taken, including any notifications to the parties,18 interviews with parties and witnesses, site visits, methods used to gather evidence, and19 hearings held;2120

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6. The procedures and permissible bases for the Complainant and/or Respondent to appeal33 the determination.

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The determination regarding responsibility becomes final either on the date that the District44 provides the parties with the written determination of the result of the appeal, if an appeal is45 filed, or if an appeal is not filed, the date on which an appeal would no longer be considered46 timely.

The decision maker must issue a written determination regarding responsibility based on a13 preponderance of the evidence standard. The decision maker’s written determination must:

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A copy of the written determination must be provided to both parties simultaneously, and36 generally will be provided within 60 calendar days from the District’s receipt of a formal37 complaint. 5012P41 page 7 of 94342

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3. Include the findings of fact supporting the determination;2322

implementation

Either the Complainant or Respondent may appeal the decision maker’s determination regarding14 responsibility or a dismissal of a formal complaint, on the following bases:

1615

Except when concerning allegations that an employee sexually harassed a student, at any time45 during the formal complaint process and prior to reaching a determination regarding46 responsibility, the District may facilitate an informal resolution process, such as mediation, that47

4241 Informal

1. Procedural irregularity that affected the outcome of the matter;

2120

The request to appeal must be made in writing to the Title IX Coordinator within seven calendar28 days after the date of the written determination. The appeal decision maker must not have a29 conflict of interest or bias for or against Complainants or Respondents generally or an individual30 Complainant or Respondent and cannot be the Title IX Coordinator, the investigator, or the31 decision-maker from the original determination.

39 5012P40

1110 Appeals1312

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Where a determination of responsibility for sexual harassment has been made against the2 Respondent, the District will provide remedies to the Complainant that are designed to restore or3 preserve equal access to the District’s education program or activity. Such remedies may include4 supportive measures; however, remedies need not be non disciplinary or non punitive and need5 not avoid burdening the Respondent. The Title IX Coordinator is responsible for effective6 of any remedies. Following any determination of responsibility, the District may7 implement disciplinary sanctions in accordance with State or Federal law and or/the negotiated8 agreement. For employees, the sanctions may include any form of responsive discipline, up to9 and including termination.

The appeal decision maker must notify the other party in writing when an appeal is filed and34 give both parties a reasonable equal opportunity to submit a written statement in support of, or35 challenging, the outcome. After reviewing the evidence, the appeal decision maker must issue a36 written decision describing the result of the appeal and the rationale for the result. The decision37 must be provided to both parties simultaneously, and generally will be provided within 1038 calendar days from the date the appeal is filed. page 8 of 9 Resolution Process

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2. New evidence that was not reasonably available at the time that could affect the19 outcome and

3. The Title IX Coordinator, investigator, or decision maker had a conflict of interest or22 bias for or against Complainants or Respondents generally or an individual23 Complainant or Respondent that affected the outcome. The District also may offer an appeal equally to both parties on additional bases.

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2. Any appeal and the result therefrom;3736

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1918

2625 Recordkeeping2827

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4. All materials used to train Title IX Coordinators, investigators, decision makers, and42 any person who facilitates an informal resolution process. The District must make43 these training materials publicly available on its website.4544

The informal resolution process generally will be completed within 30 calendar days, unless the20 parties and the Title IX Coordinator mutually agree to temporarily delay or extend the process.21 The formal grievance process timelines are stayed during the parties’ participation in the22 informal resolution process. If the parties do not reach resolution through the informal resolution23 process, the parties will resume the formal complaint grievance process, including timelines for24 resolution, at the point they left off.

The District must create, and maintain for a period of seven years, records of any actions,46 including any supportive measures, taken in response to a report or formal complaint of sexual47 harassment. In each instance, the District must document the basis for its conclusion that its48

C. Any consequences resulting from participating in the informal resolution process,15 including the records that will be maintained or could be shared.

1. Each sexual harassment investigation, including any determination regarding31 responsibility, any disciplinary sanctions imposed on the Respondent, and any remedies32 provided to the Complainant designed to restore or preserve equal access to the33 District’s education program or activity;3534

The District must maintain for a period of seven years records of:3029

3. Any informal resolution and the result therefrom; and38 5012P39 page 9 of 94140

2. Obtains the parties’ voluntary, written consent to the informal resolution process.

1. Provides to the parties a written notice disclosing:54 A. The allegations;76 B. The requirements of the informal resolution process including the circumstances8 under which it precludes the parties from resuming a formal complaint arising9 from the same allegations, provided, however, that at any time prior to agreeing to10 a resolution, any party has the right to withdraw from the informal resolution11 process and resume the Title IX formal complaint process with respect to the12 formal complaint; and

© MTSBA 2020 response was not deliberately indifferent, and document that it has taken measures designed to1 restore or preserve equal access to the District’s education program or activity.32 Cross Reference: Policy 5010 Equal Employment and Non Discrimination4 Policy 5012 Sexual Harassment5 Policy 5255 Employee Discipline76 Legal References: Art. X, Sec. 1, Montana Constitution Educational goals and duties8 Section 49-3-101, et seq., MCA, Montana Human Rights Act9 Civil Rights Act, Title VI; 42 USC 2000d et seq.10 Civil Rights Act, Title VII; 42 USC 2000e et seq.11 Education Amendments of 1972, Title IX; 20 USC 1681 et seq.12 34 CFR Part 106 Nondiscrimination on the basis of sex in13 education programs or activities receiving14 Federal financial assistance15 10.55.701(1)(f), ARM Board of Trustees16 10.55.719, ARM Student Protection Procedures17 10.55.801(1)(a), ARM School Climate1918

© MTSBA 2020 1 Choteau Public Schools32 Adopted on: 3/13/20184 Reviewed on:5 5015 PERSONNEL Revised on: 10/14/2076 Page 1 of 28 Bullying/Harassment/Intimidation109 The Board will strive to provide a positive and productive working environment. Bullying,11 harassment, or intimidation between employees or by third parties, are strictly prohibited and12 shall not be tolerated. This includes bullying, harassment, or intimidation via electronic13 communication devices.1514 Definitions1716 • “Third parties” include but are not limited to coaches, school volunteers, parents, school18 visitors, service contractors, or others engaged in District business, such as employees of19 businesses or organizations participating in cooperative work programs with the District,20 and others not directly subject to District control at inter district and intra District athletic21 competitions or other school events.2322

• “Harassment, intimidation, or bullying” means any act that substantially interferes with29 an employee’s opportunities or work performance, that takes place on or immediately adjacent to school grounds, at any school-sponsored activity, on school-provided31 transportation, or anywhere such conduct may reasonably be considered to be a threat or an attempted intimidation of a staff member or an interference with school purposes or an33 educational function, and that has the effect of: a. Physically harming an employee or damaging an employee’s property; b. Knowingly placing an employee in reasonable fear of physical harm to the37 employee or damage to the employee’s property; or c. Creating a hostile working environment. 4241 All complaints about behavior that may violate this policy shall be promptly investigated. Any43 employee or third party who has knowledge of conduct in violation of this policy or feels he/she

• “District” includes District facilities, District premises, and non District property if the24 employee is at any District sponsored, District approved, or District related activity or25 function, such as field trips or athletic events, where the employee is engaged in District26 business.

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4039 Reporting

47464544 501548

1211 Responsibilities1413

Retaliation and Reprisal3029 Retaliation is prohibited against any person who reports or is thought to have reported a31 violation, files a complaint, or otherwise participates in an investigation or inquiry. Such32 retaliation shall be considered a serious violation of Board policy, whether or not a complaint is33 substantiated. False charges shall also be regarded as a serious offense and will result in34 disciplinary action or other appropriate sanctions.

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Legal Reference: Admin. R. Mont. 10.55.701(3)(g) Board of Trustees39 Admin. R. Mont. 10.55.801(1)(d) School Climate424140

© MTSBA 2020 Page 2 of 221 has been a victim of harassment, intimidation, or bullying in violation of this policy is3 encouraged to immediately report his/her concerns to the building principal or the District4 Administrator, who have overall responsibility for such investigations. Complaints against the5 building principal shall be filed with the Superintendent. Complaints against the Superintendent6 or District Administrator shall be filed with the Board, via written communication to the Board7 Chair.98

The District Administrator shall be responsible for ensuring that notice of this policy is provided15 to staff and third parties. When an employee has actual knowledge that behavior is in violation of16 this policy is sexual harassment, the employee must contact the Title IX Coordinator. The Title IX sexual harassment grievance process will be followed, if applicable, prior to18 imposing any discipline that cannot be imposed without resolution of the Title IX process. Consequences2221 Staff whose behavior is found to be in violation of this policy will be subject to discipline up to23 and including termination of employment. Third parties whose behavior is found to be in24 violation of this policy shall be subject to appropriate sanctions as determined and imposed by25 the District Administrator or the Board. Individuals may also be referred to law enforcement26 officials.

38373635

The complainant may be provided a summary of the findings of the investigation and, as10 appropriate, that remedial action has been taken.

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Hiring Process and Criteria

2423

The District requires contracted certified staff to hold valid Montana teacher or specialist certificates27 endorsed for the roles and responsibilities for which they are employed. Failure to meet this requirement28 shall be just cause for termination of employment. No salary warrants may be issued to a staff member,29 unless a valid certificate for the role to which the teacher has been assigned has been registered with the30 county superintendent within sixty (60) calendar days after a term of service begins. Every teacher and31 administrator under contract must bring their current, valid certificate to the personnel office at the time32 of initial employment, as well as at the time of each renewal of certification.

Legal Reference: § 20 4 202, MCA Teacher and specialist certification registration49 § 39 29 102, MCA Point preference or alternative preference in initial hiring50 for certain applicants substantially equivalent selection51 procedure52

The custodian of records will register all certificates, noting class and endorsement of certificates, and35 will update permanent records as necessary. The custodian of records also will retain a copy of each valid36 certificate of a contracted certified employee in that employee’s personnel file.

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Every applicant must provide the District with written authorization for a criminal background18 investigation. The Superintendent will keep any conviction record confidential as required by law and19 District policy. The district will create a determination sheet from the criminal history record. The20 determination sheet will be kept on file at the District Office. The Criminal History Record will be21 retained on file at the District Office according to law. Every newly hired employee must complete an22 Immigration and Naturalization Service form, as required by federal law. Certification2625

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The Superintendent is responsible for recruiting personnel, in compliance with Board policy, and for10 making hiring recommendations to the Board. The Superintendent/administrator will determine the11 screening and hiring process. The District will hire personnel appropriately licensed and endorsed in12 accordance with state statutes and Board of Public Education rules, consistent with budget and staffing13 requirements, and will comply with Board policy and state law on equal employment opportunities and14 veterans’ preference. All applicants must complete a District application form to be considered for15 employment.

The Board authorizes the Superintendent or the Superintendent’s designee to inquire of past employers40 about an applicant’s employment on topics including but not limited to: title, role, reason for leaving,41 work ethic, punctuality, demeanor, collegiality, putting the interests of students first, and suitability for42 the position in the District. Responses to these inquiries should be documented and considered as part of43 the screening and hiring process.

Cross Reference: 5122 Fingerprints and Criminal Background Investigations4847

Reference Checks39

a. Results are reviewed for determination of eligibility to hire. b. Any adverse reports are presented to the appropriate administrator for final approval. c. Determination is noted on a determination form and kept in a locked file cabinet. Procedure

2. The School District will obtain a signed waiver from all applicants and provide written13 communication of applicant rights (Applicant Rights and Consent to Fingerprint Form 5122F).

4544 Dissemination

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The School District staff that have received training by CRISS will process the fingerprints and send them30 to the DOJ. Procedures

The School District will send candidates recommended for hire to obtain fingerprinting. Applicants will complete two (2) fingerprint cards following instructions on the card to fill out the23 information. District office personnel will add information in the box regarding reason to be24 fingerprinted.

4039 Storage

Authority to Fingerprint

Printed background is stored in a locked file cabinet in a sealed envelope marked “confidential”. This file43 cabinet is only accessible to staff that have received CRISS training. Procedure Dissemination can only be authorized to personnel within an authorized school district for the purpose47 which is consistent with the original request of the CHRI.

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1. Who needs to be fingerprinted: All individuals 18 years of age or older to be volunteers or10 recommended for hire by the School District need to be fingerprinted.

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3231 Determination

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A spreadsheet of those fingerprinted is kept by the School District to identify the individual, position27 being hired for, date of fingerprint, date print received and date print billed.

The Applicant Rights and Consent to Fingerprint Form will be kept on file for 5 years or for the15 length of employment, which ever is longer. The form will be filed in the employees Personnel16 File.

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Personnel staff that have been trained by CRISS and granted access to criminal history record information will receive the background results through their Montana State File Transfer account.

a. Requesting individual must submit a completed dissemination request form.49 b. Requesting individual must have worked at least five (5) days prior to the request. 51 Page 2 of 2

50 5120P

© MTSBA 2020 1 c. All disseminated copies shall be marked with “Copy”.2 d. The dissemination must be recorded on a dissemination log.3 i. The log will be maintained for three (3) years from date of entry.4 ii. The information on the dissemination log will include:5 1. Date record was shared6 2. Who sent the request (personnel name and district; only7 CRISS trained personnel can disseminate information)8 3. How the request was fulfilled.9 iii. Dissemination requests are mailed, faxed or emailed to the requesting representative of10 the district.1211 Destruction Procedure1413 • Criminal history record information will be stored with the personnel file in a sealed envelope15 marked “confidential” for two (2) years or the length of employment, whichever comes first. The16 School District utilizes shredding for destruction of information no longer needed.17 • Dissemination logs are destroyed 3 years from date of entry.1918 Training Procedure2120 • Local Agency Security Officer (LASO)22 o Signed user agreement between district and CRISS23 • Privacy and Security Training24 o CRISS training on CHRI required to receive background reports302928272625

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5121 PERSONNEL Revised on: 3/13/2018111098765 Applicability of Personnel Policies1312 Except where expressly provided to the contrary, personnel policies apply uniformly to the14 employed staff of the District. However, where there is a conflict between terms of a collective15 bargaining agreement and District policy, the terms of the collective bargaining agreement shall16 prevail for staff covered by that agreement.1817 Board policies will govern when a matter is not specifically provided for in an applicable19 collective bargaining agreement.23222120 Legal Reference: § 39 31 102, MCA Chapter not limit on legislative authority262524

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32 •

The following applicants for employment, as a condition for employment, will be required, as a26 condition of any offer of employment, to authorize, in writing, a name based and fingerprint27 criminal background investigation: A certified employee seeking full or part time employment with the District; A non certified or classified employee seeking full or part time employment with the31 District; An employee of a person or firm holding a contract with the District, if the employee is33 assigned to the District; A volunteer assigned to work in the District, who has regular unsupervised access to35 students; and Substitute

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teachers46454443424140393837 512247 Page 2 of 248

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It is the policy of the Board that any finalist recommended for hire to a paid or volunteer position with the District involving regular unsupervised access to students in schools, as determined by12 the Superintendent, shall submit to a name-based and fingerprint criminal background13 investigation [national fingerprint based criminal history record check] conducted by the14 appropriate law enforcement agency prior to consideration of the recommendation for15 employment or appointment by the Board. Any requirement of an applicant to submit to a fingerprint background check shall be in18 compliance with the Volunteers for Children Act of 1998 and applicable federal regulations. If19 an applicant has any prior record of arrest or conviction by any local, state, or federal law20 enforcement agency for an offense other than a minor traffic violation, the facts must be21 reviewed by the Superintendent, who shall decide whether the applicant shall be declared eligible22 for appointment or employment in a manner consistent with the expectations and standards set23 by the board.

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© MTSBA 2020 1 Legal Reference: § 44 5 301, MCA Dissemination of public criminal justice2 information3 § 44 5 302, MCA Dissemination of criminal history record4 information that is not public criminal justice5 information6 § 44 5 303, MCA Dissemination of confidential criminal justice7 information procedure for dissemination through8 court9 Admin. R. Mont. 10.55.716 Substitute Teachers10 Public Law 105 251, Volunteers for Children Act14131211

As an applicant who is the subject of a national fingerprint based criminal history record check for a noncriminal3 justice purpose (such as an application for employment or a license, an immigration or naturalization matter,4 security clearance, or adoption), you have certain rights which are discussed below.

• You must be provided, and acknowledge receipt of, an adequate Privacy Act Statement when you submit9 your fingerprints and associated personal information. This Privacy Act Statement should explain the10 authority for collecting your information and how your information will be used, retained, and shared.

• You must be provided written notification8 by Choteau School District #1 that your fingerprints will be used7 to check the criminal history records of the FBI.

42 Signed:4443 Name Date4948474645 8 Written notification includes electronic notification, but excludes oral notification.50 9 See 28

50.12(b).51 10 See 5 U.S.C. 552a(b); 28

5352 NCPA/VCA Applicants54 To _________________________________________________________________________________:55

41 fingerprint

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• If you have a criminal history record, the officials making a determination of your suitability for12 employment, license, or other benefit must provide you the opportunity to complete or challenge the13 accuracy of the information in the record.

2423

2019 You have the right to expect that officials receiving the results of the criminal history record check will use it only21 for authorized purposes and will not retain or disseminate it in violation of federal statute, regulation or executive22 order, or rule, procedure or standard established by the National Crime Prevention and Privacy Compact Council.10

3635

If agency policy permits, the officials may provide you with a copy of your FBI criminal history record for review25 and possible challenge. If agency policy does not permit it to provide you a copy of the record, you may obtain a26 copy of the record by submitting fingerprints and a fee to the FBI. Information regarding this process may be27 obtained at http://www.fbi.gov/about us/cjis/background checks. If you decide to challenge the accuracy or completeness of your FBI criminal history record, you should send your30 challenge to the agency that contributed the questioned information to the FBI. Alternatively, you may send your31 challenge directly to the FBI at the same address as provided above. The FBI will then forward your challenge to the32 agency that contributed the questioned information and request the agency to verify or correct the challenged entry. Upon receipt of an official communication from that agency, the FBI will make any necessary changes/corrections to your record in accordance with the information supplied by that agency. If a change, correction, or update needs to be made to a Montana criminal history record, or if you need additional37 information or assistance, please contact Montana Criminal Records and Identification Services at38 dojitsdpublicrecords@mt.gov or 406 444 3625. signature below acknowledges this agency has informed you of your privacy rights for based background check requests used by the agency. CFR U.S.C. 534(b); 42 U.S.C. 14616, Article IV(c); 28 CFR 20.21(c), 20.33(d) and 906.2(d).

• The officials must advise you that the procedures for obtaining a change, correction, or updating of your15 criminal history record are set forth at Title 28, Code of Federal Regulations (CFR), Section 16.34.

4039 Your

• If you have a criminal history record, you should be afforded a reasonable amount of time to correct or17 complete the record (or decline to do so) before the officials deny you the employment, license, or other18 benefit based on information in the criminal history record.9

22 Your Name:2423 First Middle Maiden Last2625 Date of Birth: ________________________________2827 Address: ________________________________________________________________________________313029 City State Zip32  I have been convicted of, or am under pending indictment for, the following crimes [include the dates,33 location/jurisdiction, circumstances and outcome]:3534  I have not been convicted of, nor am I under pending indictment for, any crimes36  I authorize Montana Department of Justice, Criminal Records and Identification Services Section to37 disseminate criminal history record information to Choteau School District #1.403938 Signature of Applicant Date44434241

1. Provide your name, address, and date of birth, as appears on a document made or issued by or under the authority of the9 United States Government, a State, political subdivision of a State, a foreign government, a political subdivision of a10 foreign government, an international governmental or an international quasi governmental organization which, when11 completed with information concerning a particular individual, is of a type intended or commonly accepted for the12 purpose of identification of individuals. 18 U.S.C. §1028(D)(2).

The National Child Protection Act of 1993 (NCPA), Public Law (Pub. L.) 103 209, as amended by the Volunteers for Children5 Act(VCA), Pub. L. 105 251 (Sections 221 and 222 of Crime Identification Technology Act of 1998), codified at 42 United States6 Code (U.S.C.) Sections 5119a and 5119c, authorizes a state and national criminal history background check to determine the7 fitness of an employee, or volunteer, or a person with unsupervised access to children, the elderly, or individuals with disabilities.

3. Prior to the completion of the background check, the entity may choose to deny you unsupervised access to a person to17 whom the entity provides care.

© MTSBA 2020 You have applied for employment with, will be working in a volunteer position with, or will be providing vendor or contractor1 services to Choteau School District #1 for the position of (please be specific)2 ______________________________________________________________________.43

The entity shall access and review State and Federal criminal history records and shall make reasonable efforts to make a19 determination whether you have been convicted of, or are under pending indictment for, a crime that bears upon your fitness and20 shall convey that determination to the qualified entity. The entity shall make reasonable efforts to respond to the inquiry within 15 business days.

2. Provide a certification that you (a) have not been convicted of a crime, (b) are not under indictment for a crime, or (c)14 have been convicted of a crime. If you are under indictment or have been convicted of a crime, you must describe the15 crime and the particulars of the conviction, if any.

2322

1514

For purposes of this policy, the term “wrongful conduct” shall be defined to include: theft of district money, property, or resources; misuse of authority for personal gain or other non district purpose; fraud;20 violations of applicable federal and state laws and regulations; and/or21

When district employees know or have reasonable cause to believe that serious instances of11 wrongful conduct (e.g., mismanagement of district resources, violations of law and/or abuse of12 authority) have occurred, they should report such wrongful conduct to the Superintendent or13 Board Chairperson.

18 •

3029

• Any employee, or applicant for employment, because he/she opposed any practice that26 he/she reasonably believed to be made unlawful by federal or state laws prohibiting27 employment discrimination on the basis of sex, sexual orientation, race, color, national28 origin, age, religion, height, weight, marital status, handicap or disability.

19 •

2524

• Any employee, or applicant for employment, because he/she filed a charge, testified,31 assisted or participated, in any manner, in an investigation, proceeding or hearing under32 federal or state laws prohibiting employment discrimination on the basis of sex, sexual33 orientation, race, color, national origin, age, religion, height, weight, marital status, handicap34 or disability or because he/she reported a suspected violation of such laws according to this35 policy; or,

3736

• Any employee or applicant because he/she reported, or was about to report, a suspected violation of any federal, state or local law or regulation to a public body (unless the employee39 knew that the report was false) or because he/she was requested by a public body to40 participate in an investigation, hearing or inquiry held by that public body or a court. An employee or applicant for employment who believes that he/she has suffered reprisal,43 retaliation or discrimination in violation of this policy shall report the incident(s) to the44 Superintendent or his/her designee. The Board of Trustees guarantees that no employee or45 applicant for employment who makes such a report will suffer any form of reprisal, retaliation or46 5125

• serious violations of district policy, regulation, and/or procedure.

4241

1716 •

The Board of Trustees will not tolerate any form of reprisal, retaliation or discrimination against:

•

1716 •

• discipline any person associated with the District found to have retaliated against or20 interfered with a whistle blower.

The Board or its agents will not discharge, discipline or otherwise penalize any employee6 because the employee or someone acting on the employee’s behalf, reports, verbally or in7 writing, a violation or suspected violation of any state or federal law or regulation or any8 town/city ordinance or regulation to a public body, or because an employee is requested by a9 public body to participate in an investigation, hearing or inquiry held by that public body, or a court action. Further, the Board or its agents will not discharge, discipline or otherwise penalize any employee because the employee, or a person acting on his/her behalf, reports, verbally or in12 writing, to a public body, as defined in the statutes, concerning unethical practices,13 mismanagement or abuse of authority by the employer. This section does not apply when an14 employee knowingly makes a false report.

31302928 Legal

The District will exercise reasonable efforts to: investigate any complaints of retaliation or interference made by whistle blowers;18

2625

The Board of Trustees considers violations of this policy to be a major offense that will result in23 disciplinary action, up to and including termination, against the offender, regardless of the24 offender’s position within the District.

464544434241403938 Choteau

• take immediate steps to stop any alleged retaliation; and

4847

The Board shall make this policy available to its staff by posting it on its website with its other27 District policies. References: Title VII of the Civil Rights Act of 1964, 42 U.S.C. §2000e 3(a) Age Discrimination in Employment Act, 29 U.S.C. §623 (d) Americans with Disabilities Act, 42 U.S.C. §12203(a) and (b)34 Fair Labor Standards Act, 29 U.S.C. §215(a)(3) Occupational Safety and Health Act, 29 U.S.C. §6660(c) Family and Medical Leave Act, 29 U.S.C. §2615 National Labor Relations Act, 29 U.S.C. §158(a) Public Schools

2221

All bus drivers, whether full time, regular part time, or temporary part time, are required by state29 law to have a satisfactory medical examination before employment.

3635

1413

The District may require an applicant to have a medical examination and to meet any other21 health requirements which may be imposed by the state. The District may condition an offer of22 employment on the results of such examination, if all employees who received a conditional23 offer of employment in the applicable job category are subject to such examination. The report24 shall certify the employee’s ability to perform the job-related functions of the position for which25 the employee is being considered. Such examination shall be used only to determine whether the26 applicant is able to perform with reasonable accommodation job related functions.

45444342 513046 Page 2

The term “communicable disease” refers to the diseases identified in 37.114.203, ARM,34 Reportable Diseases, with the exception of common colds and flu.

3130 Communicable Diseases3332

2019

The Board may require physical examinations of its employees, under circumstances defined15 below. The District will maintain results of physical examinations in medical files separate from16 the employee’s personnel file and will release them only as permitted by law. Examinations

1817 Physical

2827

If a staff member has a communicable disease, the staff member must notify the school nurse or37 other responsible person designated by the Board of the communicable disease which could be38 life threatening to an immune-compromised person. The school nurse or other responsible39 person designated by the Board must determine, after consultation with and on the advice of40 public health officials, if the immune compromised person needs appropriate accommodation to41 protect their health and safety. of 2

Through its overall safety program and various policies pertaining to school personnel, the Board10 will promote the safety of employees during working hours and assist them in the maintenance of good health. The Board will encourage all its employees to maintain optimum health through12 the practice of good health habits.

4847

Supervisors and managers may be informed of necessary restrictions on the work or duties of an16 employee and necessary accommodations. First aid and safety personnel may be informed,17 when appropriate, if a staff member with a disability might require emergency treatment. Reference: 29 U.S.C. § 794, et seq 504 of the Rehabilitation Act 42 U.S.C. § 12101, et Part 1630.14(c) Chapter Chapter

21201918 Legal

© MTSBA 2020 An employee with a communicable disease shall not report to work during the period of time in1 which the employee is infectious. An employee afflicted with a communicable disease capable of2 being readily transmitted in the school setting (e.g., airborne transmission of tuberculosis) shall3 be encouraged to report the existence of the illness so that precautions may be taken to protect4 the health of others. The District reserves the right to require a statement from an employee’s5 primary care provider, before the employee may return to work.76 Confidentiality98 In all instances, District personnel will respect an individual’s right to privacy and treat any10 medical diagnosis as confidential information. Any information obtained regarding the medical11 condition or history of any employee will be collected and maintained on separate forms and in12 separate medical files and will be treated as confidential information. Only those individuals with13 a legitimate need to know will be provided necessary medical information.1514

2, MCA Illegal Discrimination25 Title 49,

seq. Americans with Disabilities Act23 29 CFR,

4, MCA Rights of Persons With Disabilities26 § 20 10 103(4), MCA School bus driver qualifications27 Admin. R. Mont. 37.114.1010 Employee of School: Day Care28 Facility Care Provider29 Admin. R. Mont. 37.111.825 Health Supervision and Maintenance323130

Examination of employees24 Title 49,

Section

Employees designated as “classified” employees include all non teaching positions or duties in14 the District.

Designation 1: If, before the probationary period concludes, the employee is placed on a written39 employment contract, the employment contract shall be a written contract of employment for a40 specific term with a beginning and ending date, within the meaning of Section 39 2 912(2),41 MCA. The employee will have no expectation of continued employment beyond the current42 contract term, and in the absence of Board action to offer a subsequent contract, the employment43 will automatically conclude at the conclusion of the contract term.

4544

3130

1615

During the probationary period of employment, the employment may be terminated at the will of32 either the School District or the employee on notice to the other for any reason or no reason. Prior to the conclusion of the original or extended probationary period, the Superintendent will34 determine whether to retain the employee or make a recommendation to the Board for35 termination of probationary employment. If the employee is retained, the employee will be36 designated as one of the following types of employees depending on the factors noted.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5140 PERSONNEL Revised on: 02/09/06, 3/13/2018, 11/9/21765 Choteau School District98 PERSONNEL 51401110 Classified Employment and Assignment1312

If the employee is issued subsequent contracts for a specific term following the initial contract, a46 probationary period will not apply. The employee will be subject to terms of the contract47 including the beginning and ending date, within the meaning of Section 39-2-912(2), MCA. The

2322

For those employees hired as probationary employees, such employees will be required to24 complete a probationary period of 6 months. The Board authorizes the Superintendent to extend25 the probationary period in a manner permitted by law. Any extension of the probationary period26 by the Superintendent, together with the original probationary period, may not exceed a total of27 18 months. Leaves of absence by an employee for a period of more than 5 consecutive working28 days other than holidays or vacations during the probationary period will not be counted as part29 of the probationary period.

Each newly hired classified employee will either be hired: (1) as a probationary employee, or (2)17 immediately be placed on a written contract for a specific term with a beginning and ending date,18 within the meaning of Section 39 2 912(2), MCA. Employees initially hired on a written19 contract for a specific term will have no expectation of continued employment beyond the20 current contract term, and in the absence of Board action to offer a subsequent contract, the21 employment will automatically conclude at the conclusion of the contract term.

3837

© MTSBA 2020 employee will have no expectation of continued employment beyond the current contract term,1 and in the absence of Board action to offer a subsequent contract, the employment will2 automatically conclude at the conclusion of the contract term.

23222120

Designation 2: If, after the probationary period concludes, the employee is not placed on a5 written employment contract for a specific term, the employee’s service to the District will be6 subject to the provisions in Title 39, Chapter 2, Part 9, MCA.87

Designation 3: If, after the probationary period concludes, the employee is subject to the9 provisions of a collective bargaining agreement, the employee’s service to the District will be10 subject to the terms of the collective bargaining agreement within the meaning of Section 39 211 912, MCA.1312 Subject to any applicable collective bargaining agreement, the District reserves the right to: (1)14 change employment conditions affecting an employee’s duties, assignment, supervisor, or grade15 and/or (2) determine the salary and benefits for classified employees.

181716

Legal Reference: § 39 2 904, MCAElements of wrongful discharge presumptive probationary period19 § 39 2 912, MCAExemptions

3130 Final

1918 Classified

The Superintendent may assign, reassign, and/or transfer positions and duties of all staff.

3332 Legal

MCA Duties

37 ARM

2322 Teaching2524

Information on proposed changes and vacancies shall be made available to all teachers with sufficient details on job descriptions to allow qualified persons to volunteer for these changes. Teachers will be assigned at the levels and in the subjects for which they are licensed and endorsed, or for which they are enrolled in an internship as defined in ARM 10.55.602 and meet14 the requirements of ARM 10.55.607. The Superintendent will provide for a system of15 assignment, reassignment, and transfer of classified staff, including voluntary transfers and16 promotions. Nothing in this policy prevents reassignment of a staff member during a school17 year. Staff2120 The District retains the right of assignment, reassignment, and transfer. Notice of their teaching assignments relative to grade level, building, classrooms or work space, and subject area will be given to teachers before the beginning of the school year. governing vacancies, promotions, and voluntary or involuntary transfers may be found in negotiated agreement between the Board and the Choteau Education Association. placement of any employee will be made by the Superintendent. Reference: Bonner School District No. 14 v. Bonner Education Association, MEA MFT, NEA, AFT, AFL CIO, (2008) 2008 402, of District Superintendent or County High School Principal 10.55.602 10.55.607

Internships42414039

Definition of Internship38 ARM

2827 Provisions

MT 935 § 20 4

2726 Legal

This prohibition does not apply under certain conditions specified by the Every Student Succeeds16 Act (ESSA) such as:1817

The district prohibits any employee, contractor or agent from assisting a school employee,10 contractor or agent in obtaining a new job if the individual or district knows or has probable11 cause to believe that such school employee, contractor or agent engaged in sexual misconduct12 regarding a minor or a student in violation of the law. This prohibition does not include the13 routine transmission of administrative and personnel files.

1. The matter has been reported to law enforcement authorities and it has been officially closed19 or the school officials have been notified by the prosecutor or police after an investigation20 that there is insufficient information to establish probable cause, or;

2221

302928

2. The individual has been acquitted or otherwise cleared of the alleged misconduct, or;2423

1514

3. The case remains open without charges for more than 4 years after the information was25 reported to a law enforcement agency. Reference: ESSA section 8038, § 8546

12 preparation

The current collective bargaining agreement sets forth all conditions pertaining to the certified work day, periods, lunches, etc. Arrival time shall generally be one half (1/2) hour before classes begin,13 or as directed by the building principal or as stipulated in the agreement.

Length of Work Day Classified Staff1716

2928 Breaks

taken approximately

30 in accordance with the flow of work and with

2524 A

afternoon

2322

3231 Legal Reference: 29 U.S.C. §§ 201 to 219 Fair Labor Standards Act of 198533 29 C.F.R. Part 516, et seq Records to be kept by employers34 § 39 3 405, MCA Overtime compensation35 § 39 4 107, MCA State and municipal governments, and school36 districts37 Admin. R. Mont.10.65.103(2) Program of Approved Pupil Instruction Related38 Days39 Admin. R. Mont. 24.16.101, Wages and Hours40 Admin. R. Mont. 24.16.1006 Rest and Meal Periods434241

1514

The length of a work day for classified staff is governed by the number of hours for which the employee18 is assigned. A “full time” employee shall be considered to be an eight (8) hour per day/forty (40) hour19 per week employee. The work day is exclusive of lunch but inclusive of breaks unless otherwise and20 specifically provided for by an individual contract. Supervisors will establish schedules. Normal office21 hours in the District will be 8:00 a.m. to 4:00 p.m. Breaks daily morning and afternoon rest periods of fifteen (15) minutes may be available to all full time,26 classified employees. Hourly personnel may take one (1) fifteen (15) minute rest period for each four (4)27 hours worked in a day. normally are to be mid mid and should be scheduled approval the employee’s supervisor.

morning and

© MTSBA 2020 Choteau Public Schools21 Adopted on:3 Reviewed on: 3/13/20184 5221P PERSONNEL Revised on:1098765 Classified Employee Civic Volunteers1211 The School District encourages its employees to be involved as civic volunteers (i.e. EMT, Fire13 Fighters, etc.). Employees who miss shift hours due to their civic volunteer responsibilities may14 request, in writing, to the District Superintendent paid leave via their accumulated sick leave.15 Such requests will be determined on a case by case basis.1716 It is expected that employees who are civic volunteers explain to their volunteer supervisors that18 they are not to be put on call during the regular work shifts if at all possible.46454443424140393837363534333231302928272625242322212019 Choteau Public Schools4847

2019

Each certified staff member’s job performance will be evaluated by the staff member’s direct12 supervisor. Certified staff members will be evaluated according to the terms stated in the current13 collective bargaining agreement. The evaluation model shall be aligned with applicable district14 goals, standards of the Board of Public Education, and the district’s mentorship and induction15 program. It shall identify what skill sets are to be evaluated, include both summative and16 formative elements, and include an assessment of the educator’s effectiveness in supporting17 every student in meeting rigorous learning goals through the performance of the educator’s18 duties.

Each classified staff member’s job performance will be evaluated by the staff member’s direct28 supervisor. The supervisor will provide a copy of the completed evaluation to the staff member29 and will provide opportunity to discuss the evaluation. The original should be signed by the staff30 member and placed in the personnel file. If the staff member refuses to sign the evaluation, the31 supervisor should note the refusal and submit the evaluation to the Superintendent.

The supervisor will provide a copy of the completed evaluation to the staff member and will21 provide opportunity to discuss the evaluation. The original should be signed by the staff member22 and placed in the personnel file. If the staff member refuses to sign the evaluation, the23 supervisor should note the refusal and submit the evaluation to the Superintendent.

2524

Evaluation of Classified Staff2726

3332 Cross Reference: Policy 5231 5231P Personnel Records34 Legal Reference: ARM 10.55.701(4)(a)(b) Board of Trustees3938373635

5251

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5223 PERSONNEL Revised on: 08/15/2002,5 3/13/2018, 09/10/19, 01/14/20, 3/9/21, 6/22/21, 11/9/2176 Personal Conduct98 School District employees will abide by all district policies, state and federal laws in the course of their10 employment. Where applicable, employees will abide by and honor the professional educator code of11 conduct. All employees are expected to maintain high standards of honesty, integrity, professionalism,12 decorum, and impartiality in the conduct of District business. All employees shall maintain appropriate13 employee student relationship boundaries in all respects, including but not limited to personal, speech,14 print, and digital communications. Failure to honor the appropriate employee student relationship15 boundary will result in a report to the Department of Public Health and Human Services and the16 appropriate law enforcement agency.1817 In accordance with state law, an employee shall not dispense or utilize any information gained from19 employment with the District, accept gifts or benefits, or participate in business enterprises or20 employment that creates a conflict of interest with the faithful and impartial discharge of the employee’s21 District duties. A District employee, before acting in a manner which might impinge on any fiduciary22 duty, may disclose the nature of the private interest which would create a conflict. Care should be taken23 to avoid using or avoid the appearance of using official positions and confidential information for24 personal advantage or gain. Curriculum or materials created within the course of the employee’s duties25 for the District using District resources are considered to be the property of the District.

4948

4443

2726 Further, employees are expected to hold confidential all information deemed not to be for public28 consumption as determined by state law and Board policy. Employees also will respect the29 confidentiality of people served in the course of an employee’s duties and use information gained in a30 responsible manner. The Board may discipline, up to and including discharge, any employee who31 discloses confidential and/or private information learned during the course of the employee’s duties or32 learned as a result of the employee’s participation in a closed (executive) session of the Board. Discretion33 should be used even within the school system’s own network of communication and confidential34 information should only be communicated on a need to know basis. Administrators and supervisors may set forth specific rules and regulations governing staff conduct on the37 job within a particular building.

3635

3938

Firearms and Weapons

4140

Employees of the District shall not injure or threaten to injure another person; damage another’s property42 or that of the District; or possess any firearm or other non firearm weapon on school property at any time.

For the purposes of this policy, the term “firearm” means (A) any weapon which will or is designed to or45 may readily be converted to expel a projectile by the action of an explosive; (B) the frame or receiver of46 any such weapon; (C) any firearm muffler or firearm silencer; or (D) any destructive device pursuant to47 18 U.S.C. 921 (4). Such term does not include an antique firearm pursuant to 18 U.S.C. 921 (16).

For purposes of this policy, “non firearm weapon” means any object, device, or instrument designed as a50 weapon or through its use is capable of intimidating threatening or producing bodily harm or which may

For the purposes of this policy, “school property” means within school buildings, in vehicles used for13 school purposes, or on owned or leased school land or grounds. “Building” specifically means a14 combination of any materials, whether mobile, portable, or fixed, to form a structure and the related15 facilities for the use or occupancy by persons or property owned or leased by a local school district that16 are used for instruction or for student activities as specified in Section 50 60 101(2), MCA and Section17 45 8 361, MCA. The term is construed as though followed by the words "or part or parts of a building" and is considered to include all stadiums, bleachers, and other similar outdoor facilities, whether19 temporary or permanently fixed.

by26 the trustees based on changing circumstances pertaining to school

2120

The Board of Trustees shall annually review this policy this policy necessary safety.

© MTSBA 2020 52231 Page 2 of 232 be used to inflict injury, including but not limited to air guns; pellet guns; BB guns; fake or facsimile4 weapons; blades; clubs; metal knuckles; nunchucks; throwing stars; explosives; fireworks; mace or other5 propellants; stun guns; ammunition; poisons; chains; arrows; and objects that have been modified to serve6 as a weapon.87

and update

as determined

District administrators are authorized to appropriate action, as circumstances warrant, to enforce this9 section of the policy including but not limited to requesting the assistance of law enforcement in10 accordance with Montana law.

2524

2827 Cross Reference: Professional Educators of Montana Code of Ethics29 5121 Applicability of Personnel Policies30 3311 Firearms and Weapons31 5232 Abused and Neglected Children32 4332 Conduct on School Property3433 Legal Reference: § 20 1 201, MCA School officers not to act as agents35 Title 2, Chapter 2, Part 1 Standards of Conduct36 § 39 2 102, MCA What belongs to employer37 § 45 8 361, MCA Possession or allowing possession of38 a weapon in a school building39 § 45 5 501, MCA Definitions40 § 45 5 502, MCA Sexual Assault41 ARM 10.55.701(2)(d) Board of Trustees444342

1211

The Board recognizes its employees’ rights of citizenship, including but not limited to engaging10 in political activities. A District employee may seek an elective office, provided the employee11 does not campaign on school property during working hours, and provided all other legal12 requirements are met. The District assumes no obligation beyond making such opportunities13 available. An employee elected to office is entitled to take a leave of absence without pay, in14 accordance with the provisions of § 39 2 104, MCA. No person, in or on District property, may attempt to coerce, command, or require a public17 employee to support or oppose any political committee, the nomination or election of any person18 to public office, or the passage of a ballot issue. No District employee may solicit support for or in opposition to any political committee, the21 nomination or election of any person to public office, or the passage of a ballot issue, while on22 the job or in or on District property.

Hatch Act30 §

1615

Nothing in this policy is intended to restrict the right of District employees to express their25 personal political views. Reference: 5 U.S.C. § 7321 39 2 104, MCA leave absence employees holding public office 35 226, MCA Unlawful 2, Chapter 2, Part 1 Conduct

for

29282726 Legal

363534

Mandatory

32 § 13

acts of employers and employees33 Title

2423

2019

Standards of

• Notify his or her supervisor of his or her conviction under any criminal drug statute, for a37 violation occurring on District premises or while performing work for the District, no38 later than five (5) days after such conviction.

All District workplaces are drug and alcohol free. All employees are prohibited from:

• Marijuana or marijuana paraphernalia that is possessed or consumed on the grounds of24 any property owned or leased by a school district, a public or private preschool, school,25 or postsecondary school or in a school bus;

• Distributing, consuming, using, possessing, or being under the influence of alcohol while16 on District premises or while performing work for the District.

• Abide by the terms of the District policy respecting a drug and alcohol free workplace; and36

For purposes of this policy, a controlled substance is defined as:

In order to make employees aware of dangers of drug and alcohol abuse, the District will41 endeavor to:4342 Provide each employee with a copy of the District drug and alcohol free workplace44 policy;45

3231

•

• Post notice of the District drug and alcohol free workplace policy in a place where other46 information for employees is posted;

• Marijuana consumed in a manner that endangers others; or

1211

• Marijuana smoked in a location where smoking tobacco is prohibited;29

• Unlawfully manufacturing, dispensing, distributing, possessing, using, or being under the13 influence of a controlled substance while on District premises or while performing work14 for the District, or;

• Referenced in federal or state controlled substance acts.

1817

• Legally obtainable but has not been legally obtained;

2019

As a condition of employment, each employee will:3433

• Not legally obtainable;21

• Being used in a manner other than as prescribed;22

• Marijuana purchased, consumed, transported, possessed, or used of by a person under 2127 years of age;

4039

An employee who violates this policy may be subject to disciplinary action; up to and including8 termination of employment. Alternatively, the Board may require an employee to successfully9 complete an appropriate drug or alcohol abuse, employee assistance rehabilitation program.

1110

1413

recipients23 Initiative 190 “Montana Marijuana Regulation and Taxation Act.”24 January 1, 202128272625

© MTSBA 2020 • Enlist the aid of community and state agencies with drug and alcohol informational and1 rehabilitation programs, to provide information to District employees; and2 • Inform employees of available drug and alcohol counseling, rehabilitation, reentry, and3 any employee assistance programs.54 District Action Upon Violation of Policy76

The Board will take disciplinary action with respect to an employee convicted of a drug offense12 in the workplace, within thirty (30) days of receiving notice of a conviction.

Should District employees be engaged in the performance of work under a federal contract or15 grant, or under a state contract or grant, the Superintendent will notify the appropriate state or16 federal agency from which the District receives contract or grant moneys of an employee’s17 conviction, within ten (10) days after receiving notice of the conviction. 41 U.S.C. §§ 702, 703, 706 grant

Drug-free workplace requirements for22 Federal

21201918 Legal Reference:

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 5228 R PERSONNEL Revised on:111098765 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers1312 The District will adhere to federal law and regulations requiring a drug and alcohol testing14 program for school bus and commercial vehicle drivers.1615 The program will comply with requirements of the Code of Federal Regulations, Title 49, §§17 382, et seq. The Superintendent will adopt and enact regulations consistent with federal18 regulations, defining the circumstances and procedures for testing.22212019 Legal Reference: 49 U.S.C. §§ 45101, et seq. Alcohol and Controlled Substances Testing23 (Omnibus Transportation Employee Testing Act of 1991)24 49 C.F.R. Parts 40 (Procedures for Transportation Workplace Drug and25 Alcohol Testing Programs), 382 (Controlled substance and alcohol use26 and testing), and 395 (Hours of service of drivers)292827

Testing procedures and facilities used for the tests shall conform with the requirements of the15 Code of Federal Regulations, Title 49, §§ 40, et seq.

1716

Alcohol and controlled substance tests shall be conducted as soon after an accident as practicable37 on any driver:3938

The tests shall be required of an applicant only after he/she has been offered the position.

2928

Pre Employment Tests

4443

Drivers shall make themselves readily available for testing, absent the need for immediate45 medical attention.

Exceptions may be made for drivers who have had the alcohol test required by law within the30 previous six (6) months and participated in the drug testing program required by law within the31 previous thirty (30) days, provided that the District has been able to make all verifications required by law.

3635

Other persons who drive vehicles designed to transport sixteen (16) or more passengers,12 including the driver, are likewise subject to the drug and alcohol testing program.

2726

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484746

3433

Post Accident Tests

• Who was performing safety sensitive functions with respect to the vehicle, if the accident40 involved loss of human life; or41

Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers87

• Who receives a citation under state or local law, for a moving traffic violation arising42 from the accident.

1918 Tests shall be conducted before the first time a driver performs any safety sensitive function for20 the District. Safety sensitive functions include all on duty functions performed from the time a21 driver begins work or is required to be ready to work, until he/she is relieved from work and all22 responsibility for performing work. It includes driving; waiting to be dispatched; inspecting and23 servicing equipment; supervising, performing, or assisting in loading and unloading; repairing or24 obtaining and waiting for help with a disabled vehicle; performing driver requirements related to25 accidents; and performing any other work for the District or paid work for any entity.

School bus and commercial vehicle drivers shall be subject to a drug and alcohol testing program9 that fulfills the requirements of the Code of Federal Regulations, Title 49, Part 382.

484746

Tests conducted by authorized federal, state, or local officials will fulfill post accident testing12 requirements, provided they conform to applicable legal requirements and are obtained by the13 District. Breath tests will validate only the alcohol test and cannot be used to fulfill controlled14 substance testing obligations.

1615

3433

Random Tests1817 Tests shall be conducted on a random basis at unannounced times throughout the year. Tests for19 alcohol shall be conducted just before, during, or just after the performance of safety sensitive20 functions. The number of random alcohol tests annually must equal twenty five percent (25%)21 of the average number of driver positions. The number of random drug tests annually must equal22 fifty percent (50%) of the average number of driver positions. Drivers shall be selected by a23 scientifically valid random process, and each driver shall have an equal chance of being tested24 each time selections are made. Reasonable Suspicion Tests2827 Tests shall be conducted when a supervisor or District official trained in accordance with law has29 reasonable suspicion that the driver has violated the District’s alcohol or drug prohibitions. This30 reasonable suspicion must be based on specific, contemporaneous, articulable observations31 concerning the driver’s appearance, behavior, speech, or body odors. The observations may include indications of the chronic and withdrawal effects of controlled substances. Alcohol tests are authorized for reasonable suspicion only if the required observations are made35 during, just before, or just after the period of the work day when the driver must comply with36 alcohol prohibitions. An alcohol test may not be conducted by the person who determines that37 reasonable suspicion exists to conduct such a test. If an alcohol test is not administered within38 two (2) hours of a determination of reasonable suspicion, the District shall prepare and maintain39 a record explaining why this was not done. Attempts to conduct alcohol tests shall terminate40 after eight (8) hours. A supervisor or District official who makes observations leading to a controlled substance43 reasonable suspicion test shall make a written record of his/her observations within twenty four44 (24) hours of the observed behavior or before the results of the drug test are released, whichever45 is earlier.

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No such driver shall use alcohol for eight (8) hours after the accident, or until after he/she4 undergoes a post accident alcohol test, whichever occurs first.65 If an alcohol test is not administered within two (2) hours or if a drug test is not administered7 within thirty two (32) hours, the District shall prepare and maintain records explaining why the8 test was not conducted. Tests will not be given if not administered within eight (8) hours after9 the accident for alcohol or within thirty two (32) hours for drugs.

2625

1918 An employee identified as needing help in resolving a drug or alcohol problem shall be evaluated20 by a substance abuse professional to determine that he/she has properly followed the prescribed21 rehabilitation program and shall be subject to unannounced follow up tests after returning to22 duty.

A driver who violates the District’s drug or alcohol prohibition and is subsequently identified by39 a substance abuse professional as needing assistance in resolving a drug or alcohol problem shall40 be subject to unannounced follow up testing as directed by the substance abuse professional in41 accordance with law. Follow up alcohol testing shall be conducted just before, during, or just42 after the time when the driver is performing safety sensitive functions. 4645

3837

4443 Records

2928

109

2625

Return to Duty Tests

3231

Employee drug and alcohol test results and records shall be maintained under strict4847

Any driver who refuses to submit to a post accident, random, reasonable suspicion, or follow up5 test shall not perform or continue to perform safety sensitive functions.

2423

A drug or alcohol test shall be conducted when a driver who has violated the District’s drug or27 alcohol prohibition returns to performing safety sensitive duties.

Employees whose conduct involved drugs cannot return to duty in a safety-sensitive function30 until the return to duty drug test produces a verified negative result.

3635

Employees whose conduct involved alcohol cannot return to duty in a safety sensitive function33 until the return to duty alcohol test produces a verified result that meets federal and District34 standards.

Follow Up Tests

A driver who violates District prohibitions related to drugs and alcohol shall receive from the11 District the names, addresses, and telephone numbers of substance abuse professionals and12 counseling and treatment programs available to evaluate and resolve drug and alcohol related13 problems. The employee shall be evaluated by a substance abuse professional who shall14 determine what help, if any, the driver needs in resolving such a problem. Any substance abuse15 professional who determines that a driver needs assistance shall not refer the driver to a private16 practice, person, or organization in which he/she has a financial interest, except under17 circumstances allowed by law.

Drivers who test positive for alcohol or drugs shall be subject to disciplinary action up to and8 including termination of employment.

6. The procedures that will be used to test for the presence of drugs and alcohol, protect the29 driver and the integrity of the testing processes, safeguard the validity of test results, and30 ensure that test results are attributed to the correct driver;3231

8. An explanation of what constitutes a refusal to submit to a drug or alcohol test and the36 attendant consequences;

1514

2. The categories of drivers who are subject to the Code of Federal Regulations, Title 49,18 Part 382;

2322

2524

9. The consequences for drivers found to have violated the drug and alcohol prohibitions of39 Part 382, including the requirement that the driver be removed immediately from safety40 sensitive functions and the procedures for referral, evaluation, and treatment;4241

confidentiality and released only in accordance with law. Upon written request, a driver shall4 receive copies of any records pertaining to his/her use of drugs or alcohol, including any records5 pertaining to his/her drug or alcohol tests. Records shall be made available to a subsequent6 employer or other identified persons only as expressly requested in writing by the driver.

7. The requirement that a driver submit to drug and alcohol tests administered in accordance33 with Part 382;

2827

1. The person designated by the District to answer driver questions about the materials;1716

5. The circumstances under which a driver will be tested for drugs and/or alcohol under Part26 382;

87 Notifications109

3837

11. Information concerning the effects of drugs and alcohol on an individual’s health, work,46 and personal life; signs and symptoms of a drug or alcohol problem (the driver’s or a4847

10. The consequences for drivers found to have an alcohol concentration of 0.02 or greater43 but less than 0.04;4544

3. Sufficient information about the safety sensitive functions performed by drivers to make21 clear what period of the work day the driver is required to comply with Part 382;

3534

Each driver shall receive educational materials that explain the requirements of the Code of11 Federal Regulations, Title 49, Part 382, together with a copy of the District’s policy and12 regulations for meeting these requirements. Representatives of employee organizations shall be13 notified of the availability of this information. The information shall identify:

2019

4. Specific information concerning driver conduct that is prohibited by Part 382;

12. The requirement that the following personal information collected and maintained under9 this part shall be reported to the Commercial Driver's License Drug and Alcohol10 Clearinghouse:

C. A refusal to submit to any test required by law;

K. An employer's report of completion of follow up testing.3534

1817

D. An employer's report of actual knowledge, as defined in law:2019 E. On duty alcohol use;2221 F. Pre duty alcohol use;2423 G. Alcohol use following an accident;2625 H. Controlled substance use;2827

Each driver shall sign a statement certifying that he/she has received a copy of the above39 materials.4140

Before any driver operates a commercial motor vehicle, the District shall provide him/her with42 post accident procedures that will make it possible to comply with post accident testing43 requirements.4544

1211

A. A verified positive, adulterated, or substituted drug test result;

1413

I. A substance abuse professional report of the successful completion of the29 return-to-duty process;3130 J. A negative return-to-duty test; and3332

B. An alcohol confirmation test with a concentration of 0.04 or higher;

Drivers shall also receive information about legal requirements, District policies, and36 disciplinary consequences related to the use of alcohol and drugs.3837

© MTSBA 2020 1 5228P2 page 5 of 643 coworker’s); and available methods of intervening when a drug or alcohol problem is5 suspected, including confrontation, referral to an employee assistance program, and/or6 referral to management; and87

1615

Before drug and alcohol tests are performed, the District shall inform drivers that the tests are46 given pursuant to the Code of Federal Regulations, Title 49, Part 382. This notice shall be47 provided only after the compliance date specified in law.48

The School District will comply with the requirements of the Commercial Driver's License Drug20 and Alcohol Clearinghouse. The School District and Transportation service providers are called21 upon to report DOT drug and alcohol testing program violations to the Clearinghouse. Drivers22 have been notified that any information subject to disclosure will be submitted to the23 Clearinghouse in accordance with this policy and applicable regulations. Legal Reference: 49 C.F.R. Part 40 Procedures for Transportation Workplace Drug and26 Alcohol Testing C.F.R. Part 382 Controlled Substances and Alcohol Use and Testing

The District shall notify a driver of the results of a pre employment drug test if the driver5 requests such results within sixty (60) calendar days of being notified of the disposition of his/6 her employment application.

1716

2524

27 49.

The District shall notify a driver of the results of random, reasonable suspicion, and post-9 accident drug tests if the test results are verified positive. The District shall also tell the driver which controlled substance(s) were verified as positive.

1211

2928

1918

Drivers shall inform their supervisors if at any time they are using a controlled substance which13 their physician has prescribed for therapeutic purposes. Such a substance may be used only if14 the physician has advised the driver that it will not adversely affect his/her ability to safely15 operate a commercial motor vehicle. Clearinghouse

© MTSBA 2020 ACKNOWLEDGEMENT OF RECEIPT1 POLICY 5228F432 I, _______________________________, an employee serving as a commercially licensed driver for5 _________________ School District complete this form to document that I have received School District Policies6 5228 and 5228P and been given the opportunity to ask questions about the policies to fully understand how the7 policies govern my employment with the School District.111098 Employee Signature:1312 Signature: _________________________________ Date: ___________________17161514 Supervisor Receipt:1918 Signature: _________________________________ Date: ___________________222120

© MTSBA 2020 REQUEST FOR RECORDS1 POLICY 5228F2432 I, _______________________________, an employee serving as a commercially licensed driver5 for _________________ School District complete this form to request any records pertaining to6 my use of drugs or alcohol, including any records pertaining to my drug or alcohol tests in7 accordance with School District Policies 5228 and 5228P. If I chose to have these records8 forwarded to a third party, I am noting the contact information in the space provided on this9 form.13121110 Employee Signature:1514 Signature: _________________________________ Date: ___________________19181716 Supervisor Receipt:2120 Signature: _________________________________ Date: ___________________2625242322 • I authorize the School District to send the requested records to the following27 individual or entity in accordance with the authorization outlined on this form.454443424140393837363534333231302928

1817

If a staff member develops symptoms of any reportable communicable or infectious illness25 while at school, the responsible school officials shall do the following:2726 (a) isolate the staff member immediately from students or staff28 (b) consult with a physician, other qualified medical professional, or the local county29 health authority to determine if the case should be reported.

The District shall provide soap and disposable towels or other hand drying devices shall be19 available at all handwashing sinks. Common use towels are prohibited. The District shall provide20 sanitary napkin disposal in teachers' toilet rooms and nurses' toilet rooms. The District shall21 provide either sanitary napkin dispensers in the girls', nurses', and teachers' toilet rooms or some22 other readily available on site access to sanitary napkins.2423

The District shall provide training on procedures on a regular basis. Appropriate supplies shall16 be available to all personnel, including those involved in transportation and custodial services.

Hand hygiene includes but is not limited to washing hands with soap and water for at least 2045 seconds. If hands are not visibly dirty, alcohol based hand sanitizers with at least 60% alcohol46 can be used if soap and water are not readily available.

All staff and volunteers present in any school building shall engage in hand hygiene at the34 following times, which include but are not limited to:35 (a) Arrival to the facility and after breaks36 (b) Before and after preparing, eating, or handling food or drinks37 (c) Before and after administering medication or screening temperature38 (d) After coming in contact with bodily fluid39 (e) After recess40 (f) After handling garbage41 (g) After assisting students with handwashing42 (h) After use of the restroom

4443

4847

1514

3332

All District personnel shall be advised of routine procedures to follow in handling body fluids. These procedures, developed in consultation with public health and medical personnel, shall10 provide simple and effective precautions against transmission of diseases to persons exposed to11 the blood or body fluids of another. The procedures shall follow standard health and safety12 practices. No distinction shall be made between body fluids from individuals with a known13 disease or infection and from individuals without symptoms or with an undiagnosed disease.

Healthy Hand Hygiene Behavior

3130

© MTSBA 2020 1 52302 Page 2 of 243 Staff members shall supervise children when they use hand sanitizer and soap to prevent5 ingestion. Staff members shall place grade level appropriate posters describing handwashing6 steps near sinks.87 Confidentiality109 This policy in no way limits or adjusts the School District’s obligations to honor staff privacy11 rights. All applicable district policies and handbook provision governing confidentiality of staff12 medical information remain in full effect.1413 Legal Reference: 37.114.101, et seq., ARM Communicable Disease Control15 37.111.825, ARM Health Supervision and Maintenance1716

© MTSBA 2020 21 Choteau Public Schools43 Adopted on: 12/10/20135 Reviewed on:6 5231 PERSONNEL Revised on: 12/10/2013, 3/13/2018987 Personnel Records1110 The District maintains a complete confidential and permanent personnel record for every current12 and former employee. The employees’ personnel records will be maintained in the District’s13 administrative office, under the Superintendent’s direct supervision. Employees will be given a14 copy of their personnel record upon request.1615 The District may release public information regarding the professional qualifications, degrees,17 and experience of teachers and the qualifications of paraprofessionals to parents upon request18 Access to other information is governed by Policy 4340.2019 Personnel records must be kept for 10 years after separation of employment.2221 Cross Reference: 4340 Public Access to District Records2423 Legal Reference: Admin. R. Mont. 10.55.701(4) Board of Trustees25 § 20 1 212(2), MCA Destruction of records by school officer.26 § 2 6 1001, MCA Definitions292827

The District shall maintain a cumulative personnel file in the administrative office for each of its10 employees, as required by the Office of Public Instruction and current personnel policies. These11 records are not to leave the administrative office except as specifically authorized by the12 Superintendent, and then only by signed receipt. Payroll records are maintained separately. of Personnel Files

343332

1413 Contents

1615

A personnel file may contain but is not limited to transcripts from colleges or universities,17 information allowed by statute, a record of previous employment (other than college placement18 papers for periods beyond active candidacy for a position), evaluations, copies of contracts, and19 copies of letters of recommendation requested by an employee. All material in the personnel file20 must be related to the employee’s work, position, salary, or employment status in the District.21 All documents, communications, and records dealing with the processing of a grievance shall be22 filed separately from the personnel files of the participants.2423 No material derogatory to an employee’s conduct, service, character, or personality shall be25 placed in the file, unless such placement is authorized by the Superintendent, as indicated by the26 Superintendent’s initials, and unless the employee has had adequate opportunity to read the27 material. For the latter purpose, the Superintendent shall take reasonable steps to obtain the28 employee’s initials or signature verifying that the employee has received a copy of the material.29 If the employee refuses to sign the document indicating that the employee has had an opportunity30 to read it, the Superintendent will place an addendum to the document, noting that the employee31 was given a copy but refused to sign. The Superintendent will date and sign the addendum.

A District employee who has reasonable cause to suspect, as a result of information they receive11 in their professional or official capacity, that a child is abused, neglected, or subjected to sex12 trafficking by anyone regardless of whether the person suspected of causing the abuse, neglect,13 or trafficking is a parent or other person responsible for the child's welfare, shall report the14 matter promptly to the Department of Public Health and Human Services and local law15 enforcement.

Child abuse or neglect means actual physical or psychological harm to a child, substantial risk of18 physical or psychological harm to a child, exposure to or involvement with sex trafficking, and19 abandonment. This definition includes sexual abuse and sexual contact by or with a student. The20 obligation to report suspected child abuse or neglect also applies to actual or attempted sexual or21 romantic contact between a student and a staff member.

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201, MCA Reports47 § 41 3 202, MCA Action on reporting48

2322

3938

The District administration is authorized to provide access to educational resources for interested24 parents, teachers, and students on how to prevent and report child abuse, neglect and sex25 trafficking; identify the warning signs of child abuse, neglect and sex trafficking; recognize26 predatory behaviors; and coordinate efforts with law enforcement, the Department of Public27 Health and Human Services, and local organizations on these topics.

Any District employee who fails to report a suspected case of abuse, neglect, or sex trafficking to34 law enforcement or the Department of Public Health and Human Services, or who prevents35 another person from doing so, may be civilly liable for damages proximately caused by such failure or prevention and is guilty of a misdemeanor. The employee will also be subject to37 disciplinary action up to and including termination. When a District employee makes a report, the Department of Public Health and Human Services40 may share information with that individual or others as permitted by law. Individuals in the41 District who receive information related to a report of child abuse, neglect, or sex trafficking shall maintain the confidentiality of the information 3

1716

A District employee who makes a report of child abuse, neglect, or sex trafficking is encouraged30 to notify the building administrator of the report. An employee does not discharge the obligation31 to personally report by notifying the Superintendent or principal.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 12/10/20133 Reviewed on:4 5232 PERSONNEL Revised on: 12/10/2013, 3/13/2018, 01/14/20,5 6/22/21876 Child Abuse, Neglect, and Sex Trafficking Reporting109

4443 Cross Reference: 5223 Personal Conduct45 3225 Sexual Harassment of Students46 Legal Reference: § 41

© MTSBA 2020 § 41 3 203, MCA Immunity from liability1 Policy 52322 Page 2 of 243 § 41 3 205, MCA Confidentiality disclosure exceptions5 § 41 3 207, MCA Penalty for failure to report6 § 45 5 501, MCA Definitions7 § 45 5 502, MCA Sexual Assault8 § 20-7-1316, MCA Child Sex Trafficking Prevention109

© MTSBA 2020 Choteau Public Schools21 Adopted on: 12/10/20133 Reviewed on: 3/13/20184 5232 F PERSONNEL Revised on: 12/10/201365 Choteau School District7 Report of Suspected Child Abuse or Neglect8 Hot Line Number 866 820 5437109 Original to: Department of Family Services11 Copy to: Building Principal1312 From:_ Title:________________________1514 School:_________________________ Phone:________________________1716 Persons contacted:18 ___ Principal ___ Teacher ___ School Nurse___ Other2019 Name of Minor:__________________ Date of Birth:________________21 Address:________________________ Phone:________________________2322 Date of Report:_______ Attendance Pattern:________________2524 Father:__________________________________________________________26 Address:________________________ Phone:________________________2827 Mother:__________________________________________________________29 Address:_________ Phone:________________________3130 Guardian or Step Parent:_________________________________________32 Address:________________________ Phone:________________________3433 Any suspicion of injury/neglect to other family members:38373635 Nature and extent of the child's injuries, including any evidence of previous injuries, and any other information39 which may be helpful in showing abuse or neglect, including all acts which lead you to believe the child has been40 abused or neglected:464544434241 Previous action taken, if any:_____________________________________494847 Follow up by Department of Family Services (DFS to complete and return copy to the Building Principal):5150 Date Received:_________ Date of Investigation:_____________55545352

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5251 PERSONNEL Revised on: 12/13/2007, 3/13/2018765 Resignations98 The Board authorizes the Superintendent, at his/her discretion, to accept on its behalf10 resignations from any District employee. The Superintendent [school administrator] shall11 provide written acceptance of the resignation, including the date of acceptance, to the employee,12 setting forth the effective date of the resignation.1413 Once the Superintendent has accepted the resignation, it may not be withdrawn by the employee.15 The resignation and its acceptance should be reported as information to the Board at the next16 regular or special meeting.20191817 Legal Reference: Booth v. Argenbright, 225 Mont. 272, 731 P.2d 1318 (1987)24232221

3029

Payment of Employer Contributions and Interest on Previous Service

2221 It is the policy of this District to not pay the employer’s contributions due on previous service.

2423

The District has opted to not pay the employer’s contributions due on previous service and/or the31 outstanding interest due on the employer’s contributions for previous service, therefore the32 employee shall pay the amount not paid by the employer in order to receive service credit and33 membership service for the period of employment.

It is also the policy of this District to not pay the outstanding interest due on the employer’s25 contributions for the previous service.

This policy will be applied indiscriminately to all employees and former employees of this28 District.

Legal Reference: § 19-3-505, MCA Purchase of previous employment with employer393837

A Public Employees’ Retirement System (PERS) member may purchase: (1) all or a portion of10 the member’s employment with an employer prior to the time the employer entered into a11 contract for PERS coverage; and (2) all or a portion of the member’s employment for which12 optional PERS membership was declined (both of which are known as previous service).

The member must file a written application with the PERS Board to purchase all or a portion of15 the employment for service credit and membership service. The application must include salary16 information certified by the member’s employer or former employer.

2726

The District has the option to pay, or not to pay, the employer’s contributions due on previous19 service and the option to pay, or not to pay, the outstanding interest due on the employer’s20 contributions for the previous service.

363534

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1817

Disciplinary Action District employees who fail to fulfill their job responsibilities or to follow reasonable directions of their supervisors, or who conduct themselves on or off the job in ways that affect school12 operations, may be subject to discipline. Behavior, conduct, or action that may call for13 disciplinary action or dismissal includes but is not limited to reasonable job related grounds based on a failure to satisfactorily perform job duties, disruption of the District’s operation, or15 other legitimate reasons. Discipline will be reasonably appropriate to the circumstance and will include but not be limited18 to a supervisor’s right to reprimand an employee and the Superintendent or building principal’s19 right to suspend an employee, without pay, or to impose other appropriate disciplinary sanctions.

109

Disciplinary sanctions, including all forms of reprimands, will be documented and placed in the21 employees personnel file accordance with Policy 5231. In accordance with Montana law, only22 the Board may terminate an employee or non renew employment.

282726 Cross Reference Policy 5250 Termination from Employment/Non Renewal of29 Employment30 Legal Reference: § 20 3 324, MCA Powers and duties31 § 20-4-204, MCA Termination of tenure teacher services32 § 20 4 207, MCA Dismissal of teacher under contract33 § 39 2 903, MCA Definitions34 § 45 8 361, MCA Possession or allowing possession of a weapon in35 school building exceptions penalties seizure36 and forfeiture or return authorized definitions.40393837

1716

The Superintendent or building principal is authorized to immediately suspend a staff member,25 with pay, in a non disciplinary manner.

2423

Exceptions302928

1918

252423 Cross

1413

The Board will follow the procedure stated in the current collective bargaining agreement, if15 applicable, when considering a reduction in force. The reduction in employees will generally be16 accomplished through normal attrition when possible. The Board may terminate employees, if17 normal attrition does not meet the required reduction in force. If no collective bargaining agreement covers the affected employee, the Board will consider20 needs of the students, employee performance evaluations, staff needs, and other reasons it deems21 relevant, in determining order of dismissal when it reduces classified staff or discontinues some22 type of educational service. Reference: 5250 Termination from Employment, Non Renewal Employment § 39 2 912, MCA

2726 Legal Reference:

The Board has exclusive authority to determine the appropriate number of employees. A10 reduction in employees may occur as a result of but not be limited to changes in the education11 program, staff realignment, changes in the size or nature of the student population, financial12 considerations, or other reasons deemed relevant by the Board.

2322

The Board annually establishes a daily rate of pay for substitute teachers. No fringe benefits are24 given to substitute teachers.

The Board authorizes the use of substitute teachers that appear on the list to replace teachers who13 are temporarily absent. The principal shall arrange for the substitute to work for the absent14 teacher. Under no condition is a teacher to select or arrange for their own substitute. A15 substitute teacher may be employed to carry on a teacher’s duties not to exceed 35 consecutive16 teaching days.

3534

1817 If the absence of the regular, licensed or authorized teacher continues for more than 3519 consecutive teaching days, the board of trustees shall place a licensed teacher under contract or20 seek an emergency authorization of employment in accordance with Administrative Rules of21 Montana 10.57.107.

All substitute teachers will be required to undergo fingerprint and background checks. All31 substitutes are subject to District Policies during their term of service to the District. All32 substitutes shall abide by student and staff confidentiality standards during their term of service33 to the District.

3029

2625 Substitutes for classified positions will be paid by the hour. When a classified employee is called27 upon to substitute for a teacher, the teacher sub rate shall apply unless the classified rate of pay is28 higher.

The Board will regularly approve a list of acceptable substitutes that meet the guidelines as10 prescribed in this policy. Appearance on the substitute list does not guarantee employment.

Legal Reference: 10.55.716, ARM Substitute teachers39383736

1211

3534

20 •

• Quarantine resulting from exposure to a contagious disease;

• Examination or treatment by a licensed health care provider;

Certified employees will be granted leaves according to terms of their collective bargaining agreement. through 13.9) and Bereavement Leave

Nothing in this policy guarantees approval of the granting of such leave in any instance. The42 District will judge each request in accordance with this policy and governing collective43 bargaining agreements.

(13.1

3130

3837

4140

4544

2524

2221

2928

• Necessary care for a spouse, child or parent with a serious health condition, as defined in36 the Family and Medical Leave Act of 1993; or

• Parental leave for a permanent employee as provided in § 2 18 606, MCA;

• Maternity or pregnancy related disability or treatment, including prenatal care, birth, or23 medical care for the employee or the employee’s child;

1413

It is understood that seniority will accumulate while a teacher or employee is utilizing sick leave 5321

1211 Sick

• Death or funeral attendance of an immediate family member or, at an agency’s discretion,39 another person.

Classified employees will be granted sick leave benefits in accordance with § 2 18 618, MCA. For classified staff, “sick leave” is defined as a leave of absence, with pay, for a sickness suffered by an employee or an employee’s immediate family. “immediate family” shall mean17 the employee’s father, mother, sister, brother, husband, wife, children, grandparents and spouse’s18 parents. Sick leave may be used by an employee when they are unable to perform job duties because of: A physical or mental illness, injury, or disability;

• Short term attendance, in an agency’s discretion, to care for a person (who is not the32 employee or a member of the employee’s immediate family) until other care can33 reasonably be obtained;

2726

© MTSBA 2020 Page 2 of 221 credits. Seniority will not accumulate, unless an employee is in a paid status. Abuse of sick leave3 is cause for disciplinary action up to and including termination of employment.54 Personal Leave6

Upon recommendation of the Superintendent, and in accordance with law and District policy, classified staff may be granted personal leave pursuant to the following conditions: Leave will be without pay unless otherwise stated. If leave is to include expenses payable10 by the District, leave approval will so state.

4. With approval of the Board, the Superintendent has the flexibility, in unusual or exceptional18 circumstances, to grant personal leave to employees not covered by sick or annual leave.

The employee will not receive fringe benefits during any personal leave of greater than20 fifteen (15) days. During the leave, the employee may pay the District’s share of any21 insurance benefit program in order to maintain those benefits, provided that is acceptable to22 the insurance carrier. Staff using personal leave will not earn any sick leave or annual leave credits or any other benefits during the approved leave of absence. Duty service either a jury or in the Legislature will be granted accordance with state District

3. Notice of at least one (1) week is required for any personal leave of less than one (1) week;15 notice of one (1) month is required for any personal leave exceeding one (1) week.

2. Leave will be granted only in units of half (½) or full days.

1716

1211

28 and federal law and/or the current collective bargaining agreement.3029 Association Leave3231 The

will adhere to the language in the current collective bargaining agreement regarding33 Association leave.3534 Legal Reference: 42 U.S.C §2000e Equal Employment Opportunities36 § 2 18 601(15), MCA Definitions37 § 2 18 618, MCA Sick leave38 § 2 18 619, MCA Jury Duty Service as Witness39 § 39 2 104, MCA Mandatory Leave of Absence for employees40 Holding public office41 § 49 2 310, MCA Maternity leave unlawful acts of42 employers43 § 49 2 311, MCA Reinstatement to job following44 pregnancy related leave of absence4645

98 1.

1413

Leave2726 Leaves for

2524 Civic

Certified staff may use sick leave for those instances listed in the current collective bargaining10 agreement. Classified staff may use sick leave for illness; injury; medical disability; maternity11 related disability, including prenatal care, birth, miscarriage, or abortion; parental leave for a12 permanent employee as provided in § 2 18 606, MCA; quarantine resulting from exposure to13 contagious disease; medical, dental, or eye examination or treatment; necessary care of or attendance14 to an immediate family member or, at the District’s discretion, another relative for the above reasons15 until other attendants can reasonably be obtained; and death or funeral attendance for an immediate16 family member. Leave without pay may be granted to employees upon the death of persons not17 included in this list. Accrual and Use of Sick Leave Credits

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48 5321P49 page 2 of 250

2120

Classified employees serving in positions that are permanent full time, seasonal full time, or25 permanent part time are eligible to earn sick leave credits, which will accrue from the first (1st) day26 of employment. A classified employee must be employed continuously for a qualifying period of27 ninety (90) calendar days in order to use sick leave. Unless there is a break in service, an employee28 only serves the qualifying period once. After a break in service, an employee must again complete29 the qualifying period to use sick leave. Sick leave may not be taken in advance nor may leave be30 taken retroactively. A seasonal classified employee may carry over accrued sick leave credits to the31 next season if management has a continuing need for the employee or, alternatively, may be paid a32 lump sum for accrued sick leave credits when the season ends.

Certified employees will accrue and may use their sick leave credits according to the current22 collective bargaining agreement.2423

3433

Employees, whether classified or certified, simultaneously employed in two (2) or more positions,35 will accrue sick leave credits in each position according to the number of hours worked or a proration36 of the contract (in the case of certified) worked. Leave credits will be used only from the position in which the credits were earned and with approval of the supervisor or appropriate authority for that position. Hours in a pay status paid at the regular rate will be used to calculate leave accrual. Sick39 leave credits will not accrue for those hours exceeding forty (40) hours in a workweek, which are40 paid as overtime hours or recorded as compensatory time. A full time employee will not earn less41 than nor more than the full time sick leave accrual rate provided classified employees. When an employee who has not worked the qualifying period for use of sick leave takes an approved44 continuous leave of absence without pay in excess of fifteen (15) working days, the amount of time an employee is on leave of absence will not count toward completion of the qualifying period. The46 approved leave of absence exceeding fifteen (15) working days is not a47 break in service, and the employee will not lose any accrued sick leave credits nor lose credit for time

1918

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3938 Legal

1918 Lump

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© MTSBA 2020 1 earned toward the qualifying period. An approved continuous leave of absence without pay of2 fifteen (15) working days or less will be counted as time earned toward the ninety (90) day3 qualifying period.54 Calculation of Sick Leave Credits76 Certified employees will earn sick leave credits at the rate stated in the current collective bargaining8 agreement.109

2625 Industrial

29 benefits.

1615 Donation

Full-time classified employees will earn sick leave credits at the rate of twelve (12) working days for each year of service. Sick leave credits will be prorated for part time employees who have worked12 the qualifying period. The payroll office will refine this data by keeping records per hour worked. Leave Banks of sick leave credits to and use of sick leave credits in the sick leave bank are governed by17 terms of the current collective bargaining agreement. Sum Payment on Termination of Classified Employees

When a classified employee terminates employment with the District, the employee is entitled to22 cash compensation for one fourth (¼) of the employee’s accrued and unused sick leave credits, provided the employee has worked the qualifying period. The value of unused sick leave is24 computed based on the employee’s salary rate at the time of termination. Accident An employee who is injured in an industrial accident may be eligible for workers’ compensation Use of sick leave must be coordinated with receipt of workers’ compensation benefits on a case by case basis, by contacting the Montana Schools Group Workers’ Compensation Risk Program (WCRRP). Leave Substituted for Annual Leave A classified employee who qualifies for use of sick leave while taking approved annual vacation36 leave, may be allowed to substitute accrued sick leave credits for annual leave credits. Medical certification of the illness or disability may be required. Reference: § 2 18 601(15), MCA Definitions § 2 18 618, MCA Sick Leave

1413 Sick

31 Retention

3332 Sick

434241

2120

The District will not discriminate in hiring, reemployment, promotion, or benefits based upon22 membership or service in the uniformed services.

All requests for military leave will be submitted to the Superintendent, in writing, accompanied25 by copies of the proper documentation showing the necessity for the military leave request. When possible, all requests for military leave will be submitted at least one (1) full month in28 advance of the date military service is to begin. Persons returning from military leave are asked to give the Superintendent notice of intent to31 return, in writing, as least one (1) full month in advance of the return date.

Time spent in active military service shall be counted in the same manner as regular employment18 for purposes of seniority or District service unless otherwise provided in a collective bargaining19 agreement.

2120

Legal Reference: 38 U.S.C. §§ 4301-4334 The Uniformed Services Employment and37 Reemployment Act of 1994 §10-1-1004, MCA Rights under federal law39 §10 1 1005, MCA Prohibition against employment40 discrimination41 §10 1 1006, MCA Entitlement to leave of absence42 §10 1 1007, MCA Right to return to employment without loss43 of benefits exceptions definition44 §10 1 1009, MCA Paid military leave for public employees

1716

Pursuant to the Uniformed Services Employment and Reemployment Rights Act (USERRA) and10 the Montana Military Service Employment Rights, the Superintendent shall grant military leave to employees for voluntary or involuntary service in the uniformed services of the United States,12 upon receipt of the required notice. Benefits shall be maintained for these employees as required13 by law and/or collective bargaining agreements. A service member who returns to the District14 for work following a period of active duty must be reinstated to the same or similar position and15 at the same rate of pay unless otherwise provided by law.

The District shall post notice of the rights, benefits, and obligations of the District and employees34 in the customary place for notices.

3635

4645

3029

2726

3332

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2726 Legal Reference:

1413

The District shall provide reasonable unpaid break time each day to an employee or who needs to15 express milk for a child. The District is not required to provide break time if to do so would16 unduly disrupt the District’s operations. Supervisors are encouraged to consider flexible17 schedules when accommodating employees’ needs. Building administrators are authorized to18 work with teachers to provide students necessary time to express milk for a child.

and28 breastfeeding unlawful discrimination29 § 39

MCA Private Place for nursing mothers30 § 39

Recognizing that breastfeeding is a normal part of daily life for mothers and infants and that10 Montana law authorizes mothers to breastfeed their infants where mothers and children are11 authorized to be, the District shall support women who want to continue breastfeeding after12 returning from maternity leave.

The District shall make reasonable efforts to provide a room or other location, other than a toilet21 stall, where an employee or student can express breast milk and access to a place to store22 expressed breast milk safely. The available space shall include the provision for lighting and23 electricity for the pump apparatus. If possible, supervisors and building administrators shall24 ensure that those employees or students in need of accommodations shall be aware of them prior25 to maternity leave. § 39 2 215, MCA Public employer policy support women 2 216, 2

217, MCA Break time for nursing mothers31 37.111.811, ARM Physical Requirements35343332

2019

Employees will be required to use appropriate paid leave while on FMLA leave. Workers’42 compensation absences will be designated FMLA leave.

The Board has determined that the twelve-(12)-month period during which an employee may37 take FMLA leave is July 1 to June 30 of the next year. Coordination of Paid Leave4140

2221

2019 Servicemember

3938

An employee is eligible to take FMLA leave, if the employee has been employed for at least31 twelve (12) months and has worked at least one thousand two hundred fifty (1,250) hours during32 the twelve (12) months immediately prior to the date leave is requested, and there have been at33 least fifty (50) District employees within seventy five (75) miles for each working day during34 twenty (20) or more workweeks in the current or preceding calendar year.

2827

Subject to Section 103 of the FMLA of 1993, as amended, an eligible employee who is the23 spouse, son, daughter, parent, or next of kin of a covered servicemember shall be entitled to a24 total of twenty-six (26) workweeks of leave during a twelve-(12)-month period to care for the25 servicemember. The leave described in this paragraph shall only be available during a single26 twelve (12) month period. Eligibility

In accordance with provisions of the Family Medical Leave Act of 1993 (FMLA), a leave of absence of up to twelve (12) weeks during a twelve (12) month period may be granted to an12 eligible employee for the following reasons: 1) birth of a child; 2) placement of a child for13 adoption or foster care; 3) a serious health condition which makes the employee unable to14 perform functions of the job; 4) to care for the employee’s spouse, child, or parent with a serious health condition; 5) because of a qualifying exigency (as the Secretary shall, by regulation,16 determine) arising out of the fact that the spouse or a son, daughter, or parent of the employee is17 on active duty (or has been notified of an impending call or order to active duty) in the Armed18 Forces in support of a contingency operation. Family Leave

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© MTSBA 2020 Page 2 of 221 Medical Certification43 The Superintendent has discretion to require medical certification to determine initial or5 continued eligibility under FMLA as well as fitness for duty.876 NOTE: The FMLA poster may be obtained by going to the Montana Department of Labor9 website, highlight “Resources & Services” tab and click on “Required Postings”.151413121110 Legal Reference: 29 U.S.C §2601, et seq. Family and Medical Leave Act of 199316 29 C.F.R. Part 825, Family and Medical Leave Regulations17 §§2 18 601, et seq., MCA Leave Time18 §§49 2 301, et seq., MCA Prohibited Discriminatory Practices19 Section 585 National Defense Authorization Act for FY 2008, Public20 Law [110 181]3130292827262524232221

b. Qualified Exigency leave37 An eligible employee can take up to the normal 12 weeks of leave if a family38 member is on covered active duty. Covered active duty includes duty of a member39 of a regular component of the Armed Forces during deployment to a foreign40 country, and duty of a member of a reserve component of the Armed Forces41 during deployment to a foreign country under a call or order to active duty in42 support of specified contingency operations.

1918

a. Military Caregiver Leave32

An eligible employee who is a relative of a service member can take up to 2633 weeks in a 12 month period in order to care for a covered service member who is34 seriously ill or injured in the line of duty.

© MTSBA 2020 Choteau School District21 PERSONNEL 5328P43 Family Medical Leave65 Who Is Eligible87 Employees are eligible if they have worked for the District for at least one (1) year, and for one9 thousand two hundred fifty (1,250) hours over the previous twelve (12) months, and if there have10 been at least fifty (50) District employees within seventy five (75) miles for each working day11 during twenty (20) or more workweeks in the current or preceding calendar year.1312 Benefit1514

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484746454443

Reasons for Taking Leave2120 Unpaid leave will be granted to eligible employees for any of the following reasons:2322

a. To care for the employee’s child after birth, or placement for adoption or foster care;24 b. To care for the employee’s spouse, child, or parent (does not include parents in law) who25 has a serious health condition;26 c. For a serious health condition that makes the employee unable to perform the employee’s27 job;2928 Military Family Leave3130

Under certain conditions, eligible employees, if qualified, may be entitled to up to twelve (12)16 weeks or twenty six (26) weeks leave with continuing participation in the District’s group17 insurance plan.

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484746

Qualifying Exigencies include: a. Short notice deployment b. Military events and related activities c. Childcare and school activities d. Financial and legal arrangements e. Counseling9 Rest and recuperation f. Post deployment activities; and11 g. Additional activities agreed to by the employer and the employee.

3433

b. Accumulated vacation/personal leave will be utilized concurrently with any FMLA leave20 that is taken for a family reason as described in (a) above.

a. Accumulated sick/personal leave will be utilized concurrently with any FMLA leave that18 is taken for a serious health reason as described in (b) or (c) above.

Substitution of Paid Leave Paid leave will be substituted for unpaid leave under the following circumstances:

24 d. Whenever appropriate workers’ compensation absences shall be designated FMLA leave.25 e. Service member FMLA runs concurrent with other leave entitlements provided under26 federal, state, and local law.

2827

When Both Spouses Are District Employees3029 When spouses work for the same employer and each spouse is eligible to take FMLA leave, the31 FMLA limits the combined amount of leave they may take for some, but not all, FMLA-32 qualifying leave reasons. For purposes of FMLA leave, spouse means a husband or wife as defined or recognized in the35 state where the individual was married and includes individuals in a common law or same sex36 marriage. Spouse also includes a husband or wife in a marriage that was validly entered into37 outside of the United States, if the marriage could have been entered into in at least one state.

Eligible spouses who work for the same employer are limited to a combined total of 1240 workweeks of leave in a 12 month period for the following FMLA qualifying reasons:4241 •the birth of a son or daughter and bonding with the newborn child,43 •the placement of a son or daughter with the employee for adoption or foster care and44 bonding with the newly placed child, and45 •the care of a parent with a serious health condition.

1514

1716

1312

21 c. Accumulated sick leave will be utilized concurrently with FMLA leave, whenever the22 FMLA leave is taken for reasons which qualify for sick leave benefits pursuant to District23 policy or an applicable collective bargaining agreement.

Employee Notice Requirement2423

Employers are required to provide employees with notice explaining the FMLA through a poster30 and either a handbook or information upon hire. If an employee requests FMLA leave, an31 employer must provide notice to the employee within five (5) business days of whether the32 employee meets the FMLA eligibility requirements. If an employee is not eligible to take3433 FMLA, the employer must provide a reason. The employer must also provide a rights and35 responsibilities notice outlining expectations and obligations relating to FMLA leave. If FMLA36 leave is approved by the employer, it must provide th employee with a designation notice stating37 the amount of leave that will be counted against an employee’s FMLA entitlement.

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Notice for Leave Due to Active Duty of Family Member4140 In any case in which the necessity for leave is foreseeable, whether because the spouse or a son,42 daughter, or parent of the employee is on active duty or because of notification of an impending43 call or order to active duty in support of a contingency operation, the employee shall provide44 such notice to the employer as soon as is reasonable and practicable.

Eligible spouses who work for the same employer are also limited to a combined total of 264 workweeks of leave in a single 12 month period to care for a covered servicemember with a5 serious injury or illness (commonly referred to as “military caregiver leave”) if each spouse is a6 parent, spouse, son or daughter, or next of kin of the servicemember. When spouses take military7 caregiver leave as well as other FMLA leave in the same leave year, each spouse is subject to the8 combined limitations for the reasons for leave listed above.

The employee must follow the employer’s standard notice and procedural policies for taking25 FMLA. Employer Notice Requirement (29 C.F.R. §825.300)2928

The limitation on the amount of leave for spouses working for the same employer does not apply11 to FMLA leave taken for some qualifying reasons. Eligible spouses who work for the same12 employer are each entitled to up to 12 workweeks of FMLA leave in a 12 month period, without13 regard to the amount of leave their spouses use, for the following FMLA qualifying leave14 reasons:1615 • the care of a spouse or son or daughter with a serious health condition;17 • a serious health condition that makes the employee unable to perform the essential18 functions of his or her job; and19 • any qualifying exigency arising out of the fact that the employee’s spouse, son,20 daughter, or parent is a military member on “covered active duty.”

48474645

109

2221

1615

An employer may require that a request for leave be supported by a certification issued at such10 time and in such manner as the Secretary may by regulation prescribe. If the Secretary issues a11 regulation requiring such certification, the employee shall provide, in a timely manner, a copy of12 such certification to the employer. Medical Certification

2120

The District will require medical certification to support a request for leave or any other absence17 because of a serious health condition (at employee expense) and may require second (2nd) or18 third (3rd) opinions (at the employer’s expense) and a fitness for duty report or return to work19 statement.

2322

FMLA leave may be taken “intermittently or on a reduced leave schedule” under certain24 circumstances. Where leave is taken because of birth or placement of a child for adoption or25 foster care, an employee may take leave intermittently or on a reduced leave schedule only with26 District approval. Where FMLA leave is taken to care for a sick family member or for an27 employee’s own serious health condition, leave may be taken intermittently or on a reduced28 leave schedule when medically necessary. An employee may be reassigned to accommodate29 intermittent or reduced leave. When an employee takes intermittent leave or leave on a reduced30 leave schedule, increments will be limited to the shortest period of time that the District’s payroll31 system uses to account for absences or use of leave. Insurance3534 An employee out on FMLA leave is entitled to continued participation in the appropriate group36 health plan, but it is incumbent upon the employee to continue paying the usual premiums37 throughout the leave period. An employee’s eligibility to maintain health insurance coverage will38 lapse if the premium payment is more than thirty (30) days late. The District will mail notice of39 delinquency at least fifteen (15) days before coverage will cease. Return4342 Upon return from FMLA leave, reasonable effort shall be made to place the employee in the44 original or equivalent position with equivalent pay, benefits, and other employment terms.

3332

4140

1413

A sick leave request form is to be completed whenever an employee is absent from work for6 more than three (3) days or when an employee has need to be absent from work for continuing7 treatment by (or under the supervision of) a health care provider.

Intermittent/Reduced Leave

48474645

If an instructional employee begins FMLA leave for a purpose other than that employee’s own29 serious health condition less than five (5) weeks before the end of term, the District may require30 the employee to continue taking leave until the end of a semester term, if:3231

2625

If an instructional employee begins FMLA leave more than five (5) weeks before the end of19 term, the District may require the employee to continue taking leave until the end of a semester20 term, if:2221 a. The leave is at least three (3) weeks; and23 b. The employee’s return would take place during the last three (3) week period of the24 semester term.

© MTSBA 2020 5328P1 page 5 of 632 Recordkeeping54 Employees, supervisors, and building administrators will forward requests, forms, and other6 material to payroll to facilitate proper recordkeeping.87 Summer Vacation109 The period during the summer vacation or other scheduled breaks (i.e., Christmas) an employee11 would not have been required to work will not count against that employee’s FMLA leave12 entitlement.1413 SPECIAL RULES FOR INSTRUCTIONAL EMPLOYEES1615

3736

Leave More Than Five (5) Weeks Before End of Term

a. The leave is longer than two (2) weeks; and3433 b. The employee’s return would take place during the last two (2) week period of the35 semester term.

Leave Less Than Three (3) Weeks Before End of Term3938

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Leave Less Than Five (5) Weeks Before End of Term

4443 Intermittent or Reduced Leave48474645

If an instructional employee begins FMLA leave for a purpose other than that employee’s own40 serious health condition less than three (3) weeks before the end of term, the District may require41 the employee to continue taking leave until the end of the academic term if the leave is longer42 than five (5) days.

1817

© MTSBA 2020 5328P1 page 6 of 6432 Under certain conditions, an instructional employee needing intermittent or reduced leave for5 more than twenty percent (20%) of the total working days over the leave period may be required6 by the District to:87 a. Take leave for a period(s) of particular duration not to exceed the duration of treatment;9 or10 b. Transfer to an alternate but equivalent position.1211 Procedure History:13 Adopted on: 11/30/199814 Reviewed on: 3/13/201815 Revised on: 3/8/2012, 6/22/20211716

© MTSBA 2020 Choteau Public Schools21 Adopted on: 01/14/203 Reviewed on:4 5329 PERSONNEL Revised on:8765 Long Term Illness/Temporary Disability Leave109 Employees may use sick leave for long term illness or temporary disability, and, upon the11 expiration of sick leave, the Board may grant eligible employees leave without pay if requested.12 Medical certification of the long term illness or temporary disability may be required, at the13 Board’s discretion.1514 Leave without pay arising out of any long term illness or temporary disability shall commence16 only after sick leave has been exhausted. The duration of leaves, extensions, and other benefits17 for privileges such as health and long term illness, shall apply under the same conditions as other18 long term illness or temporary disability leaves.242322212019

© MTSBA 2020 Choteau Public Schools21 Adopted on: 01/14/203 Reviewed on:4 5329P PERSONNEL Revised on:8765 Long Term Illness/Temporary Disability109 The following procedures will be used when an employee has a long term illness or temporary11 disability:1312

1817

2. In the case of any extended illness, procedures for assessing the probable duration of the19 temporary disability will vary. The number of days of leave will vary according to20 different conditions, individual needs, and the assessment of individual physicians.21 Normally, however, the employee should expect to return on the date indicated by the22 physician, unless complications develop which are further certified by a physician.

2423

3. An employee who has signified her intent to return at the end of extended leave of25 absence shall be reinstated to his/her original job or an equivalent position with26 equivalent pay and accumulated seniority, retirement, fringe benefits, and other service27 credits.

1. When any illness or temporarily disabling condition is “prolonged,” an employee will be14 asked by the administration to produce a written statement from a physician, stating that15 the employee is temporarily disabled and is unable to perform the duties of his/her16 position until such a time.

40393837363534333231302928

governing use of

The School District’s maternity leave policy covers employees who are not eligible for FMLA10 leave at Policy 5328. Maternity leave includes only continuous absence immediately prior to11 adoption, delivery, absence for delivery, and absence for post-delivery recovery, or continuous12 absence immediately prior to and in the aftermath of miscarriage or other pregnancy related13 complications.

1514

applicable31

The School District shall not deny to the employee who is disabled as a result of pregnancy any21 compensation to which the employee is entitled as a result of the accumulation of disability or22 leave benefits accrued pursuant to plans maintained by the employer, provided that the employer23 may require disability as a result of pregnancy to be verified by medical certification that the24 employee is not able to perform employment duties.

An employee who has signified her intent to return at the end of her maternity leave of absence27 shall be reinstated to her original job or an equivalent position with equivalent pay and28 accumulated seniority, retirement, fringe benefits, and other service credits. School District will review requests for Paternity Leave accordance with any policy collective bargaining agreement provision leave family

for

2019

purposes.3332 Legal Reference: § 49 2 310, MCA Maternity leave unlawful acts of employers34 § 49 2 311, MCA Reinstatement to job following pregnancy related35 leave of absence36 Admin. R. Mont. 24.9.1201 1207 Maternity Leave393837

The School District shall not refuse to grant an employee a reasonable leave of absence for16 pregnancy or require that an employee take a mandatory maternity leave for an unreasonable17 length of time. The School District has determined that maternity leave shall not exceed 1218 weeks unless mandated otherwise by the employee’s physician.

2625

3029 The

26 appropriate forms.

242322 If

© MTSBA 2020 21 Choteau Public Schools43 Adopted on: 11/30/19985 Reviewed on: 3/13/20186 5331 PERSONNEL Revised on: 02/12/2013987 Insurance Benefits for Employees1110 Newly hired employees are eligible for insurance benefits offered by the District for the12 particular bargaining unit to which an employee belongs. Other employees will be offered13 benefits consistent with the District benefit plan, with exceptions noted below:1514 1. Classified/Noncertified employees (excluding Activity Bus Drivers) who are less than16 half time (that is, who are regularly scheduled to work less than 960 hours annually)17 will not be eligible for group health, dental and life insurance.1918

2. An employee who does not work during the summer, but who was a qualified20 employee during the previous academic year, shall be eligible to continue group21 health, dental and life insurance coverage during the summer months. an eligible employee wishes to discontinue or change health insurance coverage, it is25 incumbent upon the employee to initiate the action by contacting the office and completing the A medical examination at the expense of the employee may be required if the27 employee elects to join the District health insurance program after initially refusing coverage during the "open season" (July). District shall

3029 Anniversary dates of the health and dental insurance policies for the

be July 1st31 through June 30th35343332 Legal Reference: § 2 18 702, MCA Group insurance for public employees and officers36 § 2-18-703, MCA Contributions393837

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5333 PERSONNEL Revised on: 3/13/2018765 Holidays98 Holidays for certified staff are dictated in part by the school calendar. Temporary employees will10 not receive holiday pay. Part time employees will receive holiday pay on a prorated basis.1211 The holidays required for classified staff, by § 20-1-305, MCA, are:1413 1. Independence Day15 2. Labor Day16 3. Thanksgiving Day17 4. Christmas Day18 5. New Year’s Day19 6. Memorial Day20 7. State and national election days when the school building is used as a polling place and21 conduct of school would interfere with the election process2322

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35343332 Legal Reference: § 20 1

When one of the above holidays falls on Sunday, the following Monday may be a holiday. When one of the above holidays falls on Saturday, the preceding Friday may be a holiday. When a holiday occurs during a period in which vacation is being taken by an employee, the31 holiday will not be charged against the employee’s annual leave. 305, MCA 150

3029

School holidays36 37 A.G. Op.

(1978)393837

When an employee, as defined above, is required to work any of these holidays, another day24 shall be granted in lieu of such holiday, unless the employee elects to be paid for the holiday in25 addition to the employee’s regular pay for all time worked on the holiday.

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5334 PERSONNEL Revised on: 3/13/2018111098765 Vacations1312 Classified employees, Business Managers/District Clerks, and Superintendents will accrue14 annual vacation leave benefits in accordance with §§ 2 18 611, 2 18 612, 2 18 614 through 215 18 617 and 2 18 621, MCA. Nothing in this policy guarantees approval for granting specific16 days as annual vacation leave in any instance. The District will judge each request for vacation17 in accordance with staffing needs.1918 Employees are not entitled to any vacation leave with pay until they have been continuously20 employed for a period of six (6) calendar months.24232221 Legal Reference: § 2-18-611, MCA Annual vacation leave25 § 2 18 612, MCA Rate earned26 § 2 18 617, MCA Accumulation of leave cash for unused transfer292827

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 5334P PERSONNEL Revised on: 3/13/201865 page 1 of 27 Vacations98 All classified employees, except those in a temporary status, serving more than six (6) months,10 are eligible to earn vacation leave credits retroactive to the date of employment. Leave credits11 may not be advanced nor may leave be taken retroactively. A seasonal employee’s accrued12 vacation leave credits may be carried over to the next season, if management has a continuing13 need for the employee, or paid out as a lump sum payment to the employee when the season14 ends (generally in June). The employee may request a lump sum payment at the end of each15 season.1716 Vacation is earned according to the following schedule:1918 RATE EARNED SCHEDULE2120 Years of Working Days22 Employment Credit per Year23 1 day 10 years 1524 10 - 15 years 1825 15 20 years 2126 20 years on 242827 Time as an elected state, county, or city official, as a school teacher, or as an independent29 contractor, does not count toward the rate earned. For purposes of this paragraph, an employee of30 a district or the university system is eligible to have school district or university employment31 time count toward the rate earned schedule, if that employee was eligible for annual leave in the32 position held with the school district or university system.3433 Maximum Accrual of Vacation Leave3635 All full-time and part-time employees serving in permanent and seasonal positions may37 accumulate two (2) times the total number of annual leave credits they are eligible to earn per38 year, according to the rate-earned schedule.4039 Sick Leave Bank4241 An employee may contribute accumulated vacation leave to the sick leave bank provided for in §43 2 18 618, MCA.47464544 5334P48

© MTSBA 2020 page 2 of 2321 Lump Sum Payment Upon Termination54 An employee who terminates employment for reasons not reflecting discredit on the employee6 shall be entitled, upon the date of such termination, to cash compensation for unused vacation7 leave, assuming that the employee has worked the qualifying periods set forth in § 2 18 611,8 MCA. The District shall not pay accumulated leaves to employees who have not worked the9 qualifying period. Vacation leave contributed to the sick leave bank is nonrefundable and is not10 eligible for cash compensation upon termination.14131211 Legal Reference: §§ 2 18 611 § 2 18 618, MCA Leave Time171615

© MTSBA 2020 Choteau Public Schools21 Adopted on: 02/09/063 Reviewed on:4 5336 R PERSONNEL Revised on: 3/13/201865 Page 1 of 27 Fair Labor Standards Act98 Compensatory Time and Overtime for Classified Employees1110 Non exempt classified employees who work more than forty (40) hours in a given workweek may receive12 overtime pay of one and one half (1½) times the normal hourly rate, unless the District and the employee13 agree to the provision of compensation time at a rate of one and one half (1½) times all hours worked in14 excess of forty (40) hours in any workweek. The Superintendent must approve any overtime work of a15 classified employee.1716 Under Montana law and the Federal Fair Labor Standards Act, a classified employee may not volunteer to18 work without pay in an assignment similar to the employee’s regular work.2019 A non exempt employee who works overtime without authorization may be subject to disciplinary action.232221 Record Keeping Requirements Under the Fair Labor Standards Act2524 1. Records required for ALL employees:2726 A. Name in full (same name as used for Social Security);28 B. Employee’s home address, including zip code;29 C. Date of birth if under the age of nineteen (19);30 D. Sex (may be indicated with Male/Female, M/F, Mr./Mrs./Miss/Ms.);31 E. Time of day and day of week on which the employee’s workweek begins;32 F. Basis on which wages are paid (such as $5/hour, $200/week, etc.);33 G. Any payment made which is not counted as part of the “regular rate”;34 H. Total wages paid each pay period.35 I. Occupation3736 2. Additional records required for non exempt employees:3938

A. Regular hourly rate of pay during any week when overtime is worked; B. Hours worked in any workday (consecutive twenty four (24) hour period); C. Hours worked in any workweek (or work period in case of 207[k]); D. Total daily or weekly straight time earnings (including payment for hours in excess of43 forty (40) per week but excluding premium pay for overtime); E. Total overtime premium pay for a workweek; F. Date of payment and the pay period covered; Total deductions from or additions to wages each pay period; H. Itemization of dates, amounts, and reason for the deduction or addition, maintained on an48 individual basis for each employee; I. Number of hours of compensatory time earned each pay period; 5336

46 G.

© MTSBA 2020 Page 2 of 221 J. Number of hours of compensatory time used each pay period;3 K. Number of hours of compensatory time compensated in cash, the total amount paid, and4 the dates of such payments;5 L. The collective bargaining agreements which discuss compensatory time, or written6 understandings with individual non union employees.10987 Legal Reference: 29 U.S.C § 201, et seq. Fair Labor Standards Act11 ARM, 24.9.805 Employment Records12 Title 39, Chapter 3, Part 4 Minimum Wage and Overtime13 Compensation14 Admin. R. Mont. 24.16.2501 2581 Overtime Compensation171615

The Personnel Department shall notify the immediate supervisor of the report and will include the25 immediate supervisor as necessary in completing the required report.

4. Call or visit the administrative office after medical treatment, if needed, to complete the necessary22 report of accident and injury on an Occupational Injury or Disease form.

An employee who is injured in an industrial accident may be eligible for workers’ compensation benefits.

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2. Correct or report as needing correction a hazardous situation as soon as possible after an15 emergency situation is stabilized;1716

The District will not automatically and simply defer to a report of industrial accident but will investigate33 as it deems appropriate to determine: (1) whether continuing hazardous conditions exist which need to be34 eliminated; and (2) whether in fact an accident attributable to the District working environment occurred35 as reported. The District may require the employee to authorize the employee’s physician to release36 pertinent medical information to the District or to a physician of the District’s choice, should an actual37 claim be filed against the Workers’ Compensation Division, which could result in additional fees being38 levied against the District.

4847

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1. Attend to first aid and/or medical treatment during an emergency;1413

All employees of the District are covered by workers’ compensation benefits. In the event of an industrial10 accident, an employee should:

*An employee who elects to receive Worker’s Compensation benefits shall, upon commencement of the41 benefits, be considered in a Leave Without Pay status, and shall no longer be eligible for District group42 insurance benefits except as may be required by the Family Medical Leave Act and to the extent provided43 for all employees on Leave Without Pay status, i.e., that all premiums are due in advance on a monthly44 basis for the duration of the Leave Without Pay. The District will discontinue its contributions for group45 insurance on behalf of any employee on a Leave Without Pay status at the end of the month in which the46 Leave Without Pay commences.

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28 By law, employee use of sick leave must be coordinated with receipt of workers’ compensation benefits,29 on a case by case basis, in consultation with the Workers’ Compensation Division, Department of Labor30 and Industry.

Legal Reference: §§ 39 71 101, et seq., MCA Workers’ Compensation Act

3. Report the injury or disabling condition, whether actual or possible, to the immediate supervisor,18 within forty eight (48) hours, on the Employer’s First Report of Occupational Injury or Disease; and2120

The District has the option to pay, or not pay, the interest on the employer’s contribution for the21 period of absence based on the salary as calculated. If the employer elects not to pay the interest22 costs, this amount must be paid by the employee. is the policy of this District to not pay the interest costs associated with the employer’s25 contribution. illness injury.

282726 Cross Reference: 5254F Employer Payment Policy Form3029 Legal Reference: §§ 19 3 504, MCA Absence due to

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An employee absent because of an employment related injury entitling the employee to workers’ compensation payments may, upon the employee’s return to service, contribute to the retirement system an amount equal to the contributions that would have been made by the employee to the16 system on the basis of the employee’s compensation at the commencement of the employee’s17 absence plus regular interest accruing from one (1) year from the date after the employee returns18 to service to the date the employee contributes for the period of absence.

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1817 It is the responsibility of each principal and teacher to provide adequate training for a19 paraprofessional. This training should take into account the unique situations in which a20 paraprofessional works and should be designed to cover the general contingencies that might be21 expected to pertain to that situation. During the first thirty (30) days of employment, the22 supervising teacher or administrator shall continue to assess the skills and ability of the23 paraprofessional to assist in reading, writing, and mathematics instruction.

Paraprofessionals98 Paraprofessionals, as defined in the appropriate job descriptions, are under the supervision of a10 principal and a teacher to whom the principal may have delegated responsibility for close11 direction. The nature of the work accomplished by paraprofessionals will encompass a variety of12 tasks that may be inclusive of “limited instructional duties.”

The Superintendent shall develop and implement procedures for an annual evaluation of26 paraprofessionals. Evaluation results shall be a factor in future employment decisions. If the school receives Title I funds, the District shall notify parents of students attending the29 school annually that they may request the District to provide information regarding the30 professional qualifications of their child’s paraprofessionals, if applicable. Reference: 20 U.S.C. § 6319 Qualifications for teachers and paraprofessionals

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Paraprofessionals are employed by the District mainly to assist the teacher. A paraprofessional15 is an extension of the teacher, who legally has the direct control and supervision of the classroom16 or playground and responsibility for control and the welfare of the students.

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© MTSBA 2020 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 5420F PERSONNEL Revised on:111098765 ESSA Qualification Notifications1312 ANNUAL NOTIFICATION OPTION TO REQUEST PROFESSIONAL QUALIFICATIONS1514 TO: ______________________________________ FROM16 Parent’s Name School Name17 DATE RE GRADE18 Student’s Name212019 Dear Parent/Guardian,2322 Because our District receives federal funds for Title I programs as a part of the Every Student24 Succeeds Act (ESSA), you may request information regarding the professional qualifications of25 your child’s teacher(s) and paraprofessional(s), if applicable.2726 If you would like to request this information, please contact _____________________________28 by phone at ___________________________ or by e mail at __________________________.313029 Sincerely, _________________________________32 Principal/designee36353433

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1. Has not entered into an express or implied compensation agreement with the District;

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2. Is excluded from the definition of “employee” under appropriate state and federal17 statutes; 3. May be paid expenses, reasonable benefits, and/or nominal fees in some situations; and

Volunteers who are formally acting on behalf of and are assisting in school projects shall be36 covered by the District’s liability insurance. This does not alleviate a volunteer, as is the case37 with an employee, from exercising appropriate judgment and responsibility in the discharge of38 all duties in accordance with the policies of the Board.

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A district volunteers’ position can be discontinued at any time by district administration without27 cause.

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Volunteers who have unsupervised access to children are subject to the District’s policy41 mandating background checks. A current list of all district volunteers will be kept by building administrators. 543048

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All employees and volunteers shall clearly explain duties for supervising children in school, on30 the playground, and on field trips. An appropriate degree of training and/or supervision of each31 volunteer shall be administered commensurate with the responsibility undertaken. The32 Superintendent shall develop and implement procedures for the utilization of volunteers within33 the District.

The District recognizes the valuable contributions made to the total school program by members12 of the community who act as volunteers. By law, a volunteer is an individual who:

A district volunteer must be pre-approved by a building principal.

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4. Is a non employed individual who has agreed to provide support for students in a22 program of co instructional or extra curricular activities.

1413 Any chaperone found to have violated these rules shall not be used again as a chaperone for any15 District sponsored field trips or excursions and may be excluded from using District sponsored16 transportation for the remainder of the field trip or excursion and be responsible for their own17 transportation back home. Employees found to have violated these rules may be subject to18 disciplinary action.

22212019 Cross Reference: 5122 Fingerprints and Criminal Background Investigations44434241403938373635343332313029282726252423

When serving as a chaperone for the District, the parent(s)/guardian(s) or other adult volunteers,5 including employees of the District, assigned to chaperone, shall not use tobacco products in the6 presence of students, nor shall they consume any alcoholic beverages or use any illicit drug7 during the duration of their assignment as a chaperone, including during the hours following the8 end of the day’s activities for students. The chaperone shall not encourage or allow students to9 participate in any activity that is in violation of District policy during the field trip or excursion,10 including during the hours following the end of the day’s activities. Chaperones shall be given a11 copy of these rules and sign a letter of understanding verifying they are aware of and agree to12 these District rules before being allowed to accompany students on any field trip or excursion.

The Volunteer understands that his authorization only applies to the ____/____ school year.

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525150 DISTRICT REPRESENTATIVE DATE555453 VOLUNTEER SIGNATURE DATE5756

The Volunteer understands any volunteer services will not be compensated now or in the future.

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The Volunteer understands that they are to follow all laws, policies, and rules regarding student and24 employee confidentiality during their service as a volunteer.

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The Volunteer understands that they are not to encourage students to violate district policy. The Volunteer33 further understands that if they observe a student violating district policy they are to report the behavior to the34 supervising district employee immediately.

I understand that should I have been found to have violated these rules, I will not be used again as a chaperone for any District48 sponsored field trips or excursions and may be excluded from using District sponsored transportation for the remainder of the49 field trip or excursion and that I will be responsible for my own transportation back home.

The Volunteer understands that the District may not carry worker's compensation insurance and does not13 carry medical insurance for a person serving as a volunteer in the position stated above.

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The Volunteer has been informed and understands that volunteer services rendered do not create an10 employee employer relationship between the Volunteer and the District for the position stated above.

The Volunteer is 18 years of age or older.

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© MTSBA 2020 VOLUNTEER AGREEMENT FORM 5430F1 COACH/HELPER/AIDE/CHAPERONE32 I, ________________________________ (the Volunteer) hereby agree to serve Choteau Public Schools (the District) on a4 volunteer basis as a ________________________________.5 Please initial next to each statement:76

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The Volunteer understands that they are to follow district policy as well as local, state, federal and other27 applicable law during their service as a volunteer.

The Volunteer understands that services as a volunteer may be terminated at any time.

The Volunteer understands that any violation of this agreement, district policy or any local, state, federal or37 other applicable law can result in permanent termination of volunteer privileges and possible legal action.

The Volunteer understands that they are under the direction of the school district at all times during their21 service as a volunteer and must follow directives given by district employees.

The Volunteer understands that they are not to use alcohol, tobacco or other drugs around students at any30 time whether on school property or not.

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The Volunteer understands that if the position stated above involves regular unsupervised access to students44 in schools they shall submit to a name based and fingerprint criminal background investigation conducted by45 the appropriate law enforcement agency prior to consideration of this agreement.

The Volunteer understands that the mutually established schedule of services for the position stated above16 carries no obligation for either party and maybe adjusted at any time.

Student Teachers/Interns

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4. The student teacher shall assume the same conditions of employment as a regular teacher32 with regard to meeting the health examination requirements, length of school day,33 supervision of co curricular activities, staff meetings, and in service training; and

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5. The student teacher shall be subject to the District policy regarding background checks, if36 the student teacher has unsupervised access to children.

The District and the respective training institutions shall enter into mutually satisfactory16 agreements whereby the rules, regulations, and guidelines of the practical experiences shall be17 established.

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Legal Reference: § 20 4 101(2) and (3), MCA System and definitions of teacher and42 specialist certification student teacher exception454443

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The District recognizes its obligation to assist in the development of members of the teaching11 profession. The District shall make an effort to cooperate with accredited institutions of higher12 learning in the education of student teachers and other professionals in training (such as interns) by providing a reasonable number of classroom and other real life situations each year.

The Superintendent shall coordinate all requests from cooperating institutions for placement with20 building principals so that excessive concentrations of student teachers and interns shall be21 avoided. As a general rule:2322

1. A student teacher shall be assigned to a teacher or other professional who has agreed to24 cooperate and who has no less than three (3) years of experience in the profession;

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2. A supervising professional shall be assigned no more than one (1) student teacher/intern27 per school year;

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Cross Reference: 5122 Fingerprints and Criminal Background Investigations

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3. The supervising professional shall remain responsible for the class;

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The District e mail and Internet systems are intended to be used for educational purposes only,16 and employees have no expectation of privacy. Employees have no expectation of privacy in17 district owned technology equipment, including but not limited to district owned desktops,18 laptops, memory storage devices, and cell phones.

In order to keep District e mail and Internet systems secure, users shall not leave the terminal34 “signed on” when unattended and may not leave their password available in an obvious place35 near the terminal or share their password with anyone except the system administrator. The36 District reserves the right to bypass individual passwords at any time and to monitor the use of37 such systems by employees. Additionally, District records and e mail/Internet records are subject to disclosure to law40 enforcement or government officials or to other third parties through subpoena or other process. Consequently, the District retains the right to access stored records in cases where there is42 reasonable cause to expect wrongdoing or misuse of the system and to review, store, and disclose43 all information sent over the District e mail systems for any legally permissible reason, including44 but not limited to determining whether the information is a public record, whether it contains45 information discoverable in litigation, and to access District information in the employee’s46 5450 2 of 248

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All e-mail/Internet records are considered District records and should be transmitted only to29 individuals who have a need to receive them. If the sender of an e mail or Internet message does30 not intend for the e mail or Internet message to be forwarded, the sender should clearly mark the31 message “Do Not Forward.”

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Employee use of Electronic Mail, Internet, Networks, and District Equipment98 E mail is an electronic message that is transmitted between two (2) or more computers or10 electronic terminals, whether or not the message is converted to hard copy format after receipt,11 and whether or not the message is viewed upon transmission or stored for later retrieval. E mail12 includes all electronic messages that are transmitted through a local, regional, or global computer13 network.1514

Users of District e mail and Internet systems are responsible for their appropriate use. All illegal21 and improper uses of the e mail and Internet system, including but not limited to network22 etiquette violations including mail that degrades or demeans other individuals, pornography,23 obscenity, harassment, solicitation, gambling, and violating copyright or intellectual property24 rights, are prohibited. Abuse of the e mail or Internet systems through personal use, or use in25 violation of the law or District policies, will result in disciplinary action, up to and including26 termination of employment.

© MTSBA 2020 1 absence. Employee e mail/Internet messages may not necessarily reflect the views of the2 District.43 All District employees should be aware that e mail messages can be retrieved, even if they have5 been deleted, and that statements made in e mail communications can form the basis of various6 legal claims against the individual author or the District.87 All e-mail/Internet records are considered District records and should be transmitted only to9 individuals who have a need to receive them. E mail sent or received by the District or the10 District’s employees may be considered a public record subject to public disclosure or11 inspection. All District e-mail and Internet communications may be monitored.444342414039383736353433323130292827262524232221201918171615141312 Choteau Public Schools4645 Adopted on: 11/30/199847 Reviewed on:48

1615 5.

When a District employee separates from employment, wages owed will be paid on the next10 regular pay day for the pay period in which the employee left employment or within fifteen (15)11 days, whichever occurs first. the case of an employee discharged for allegations of theft connected to the employee’s work, the District may withhold the value of the theft, provided: The employee agrees in writing to the withholding; or The District files a report of the theft with law enforcement within seven (7) business19 days of separation. no charges are filed within thirty (30) days of the filing of a report with law enforcement,22 wages are due within a thirty-(30)-day period. Reference: § 39 3 205, MCA Payment of wages when employee separated from27 employment prior to payday

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The standards found in the Privacy Rule are designed to protect and guard against the misuse of45 individually identifiable health information, with particular concern regarding employers using46 an employee’s (or dependent’s) health information from the group health plan to make adverse47 551048

(1) Any school district offering a group “health care plan” for its employees is affected by13 HIPAA. School districts offering health plans that are self insured will be entirely responsible14 for compliance with HIPAA, despite a third party administrator managing the plan. School15 districts may also be subject to HIPAA as a “health care provider” by either having a school16 based health center or a school nurse. School based health centers staffed and serviced by a17 hospital or local health department are responsible for complying with HIPAA if there is a18 sharing of records containing health information. For those districts providing the services of a19 school nurse, HIPAA regulations issued in 2000 commented that an “educational institution that20 employs a school nurse is subject to [the] regulations as a health care provider if the school21 nurse or the school engaged in a HIPAA transaction.” This transaction occurs when a school22 nurse submits a claim electronically.

(2) Any personally identifiable health information contained in an “education record” under25 FERPA is subject to FERPA, not HIPAA. Background2928 Health Insurance Portability and Accountability Act of 1996 (HIPAA)3130

The District’s group health plan is a Covered Entity under the Health Insurance Portability and32 Accountability Act of 1996 (HIPAA) and its implementing regulations, the Standards for the33 Privacy of Individually Identifiable Information. In order to comply with HIPAA and its related34 regulations, the District has implemented the following HIPAA Privacy Policy:

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The HIPAA Privacy Rule3837 HIPAA required the federal government to adopt national standards for electronic health care39 transactions. At the same time, Congress recognized that advances in electronic technology40 could erode the privacy of health information and determined there was a need for national41 privacy standards. As a result HIPAA included provisions which mandated the adoption of42 federal privacy standards for individually identifiable health information.

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6. Covered entities are required to issue a notice of privacy practices to their enrollees.

The Superintendent has been designated Privacy Officer. The Privacy Officer will oversee all32 ongoing activities related to the development, implementation, maintenance of, and adherence to33 the District’s policies and procedures covering the privacy of and access to patient health34 information in compliance with HIPAA, other applicable federal and state laws, and the35 District’s privacy practices. As required for a Covered Entity under HIPAA, the plan has developed these internal privacy38 policies and procedures to assure that PHI is protected and that access to and use and disclosure39 of PHI are restricted in a manner consistent with HIPAA’s privacy protections. The policies and40 procedures recognize routine and recurring disclosures for treatment, payment, and healthcare41 operations and include physical, electronic, and procedural safeguards to protect PHI. The42 procedures include safeguards for sending PHI via mail or fax, receiving PHI for plan purposes,43 and workstation safeguards and procedures for securing and retaining PHI received by the plan. Plan participants are entitled to receive a copy of the plan’s policies and procedures upon45 551046 3 of 5

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4. PHI, including health, medical, and claims records, can be used and disclosed without19 authorization for specific, limited purposes (treatment, payment, or operations of the20 group health plan). A valid authorization from the individual must be provided for use or21 disclosure for other than those purposes.

5. Safeguards are required to protect the privacy of health information.

1. Individuals have a right to access and copy their health record to the extent allowed by9 HIPAA.

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3. Individuals have the right to an accounting of disclosures of their health record for16 reasons other than treatment, payment, or healthcare operations.

2. Individuals have the right to request an amendment to their health record. The plan may12 deny an individual’s request under certain circumstances specified in the HIPAA Privacy13 Rule.

© MTSBA 2020 Page 2 of 521 employment related decisions. The Privacy Rule states that verbal, written, or electronic3 information that can be used to connect a person’s name or identity with medical, treatment, or4 health history information is Protected Health Information (PHI) under the HIPAA Privacy Rule.65 Under the HIPAA Privacy Rule:87

7. Violators are held accountable with civil and criminal penalties for improper use or28 disclosure of PHI. 3130

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The District has distributed a notice of privacy practices to plan participants. The notice informs11 plan participants of their rights and the District’s privacy practices related to the use and12 disclosure of PHI. A copy of this notice may be obtained by contacting the Privacy Officer.

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3837 In order to comply with the new privacy regulations, the plan has implemented compliant39 communication procedures. Except for its use in legitimate healthcare operations, written40 permission will be required in order for the District to disclose PHI to or discuss it with a third41 party. 45 Page 4 of 54746

The HIPAA Privacy Rule prohibits the District from disclosing medical information without the48

© MTSBA 2020 1 request.32 Designating a limited number of privacy contacts allows the District to control who is receiving54 PHI from the contract claims payor for plan operations purposes. The contract claims payor will6 provide only the minimum PHI necessary for the stated purpose and, as required under the7 Privacy Rule, will provide PHI only to individuals with a legitimate need to know for plan8 operations purposes.

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In the event the group health plan must disclose PHI in the course of performing necessary plan29 operations functions or as required by law or a governmental agency, the District has developed30 a system to record those disclosures and requests for disclosures. An individual may request a31 list of disclosures of his or her PHI made by the plan for other than treatment or claims payment32 purposes. All requests for an accounting of PHI disclosures must be made in writing, and the33 plan may impose fees for the cost of production of this information. Requests will be responded34 to within sixty (60) days. If the plan is not able to provide the requested information within sixty35 (60) days, a written notice of delay will be sent to the requesting individual, with the reasons for36 the delay and an estimated time for response.

2019 Some of the District’s employees need access to PHI in order to properly perform the functions21 of their jobs. The District has identified these employees and has given them training in the22 important aspects of the HIPAA Privacy Rule, the privacy policy, and procedures. New23 employees who will have access to PHI will receive training on the HIPAA Privacy Rule and24 related policies and procedures as soon as reasonably possible after they are employed.25 Employees who improperly use or disclose PHI or misuse their access to that information may26 be subject to discipline, as deemed appropriate.

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The District has reviewed how PHI is used and disclosed by the plan and has limited disclosure15 of that information to employees who have a legitimate need to know or possess the PHI for16 healthcare operations and functions. The District will make reasonable efforts to use de17 identified information whenever possible in the operations of the plan and will only use the18 minimum PHI necessary for the stated purpose.

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12. The District will appropriately discipline employees who violate the District’s group24 health plan’s policies, procedures, or the HIPAA Privacy Rule, up to and including25 termination of employment if warranted by the circumstances.

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The District has taken the following steps to ensure PHI is safeguarded: The District has implemented policies and procedures to designate who has and who does9 not have authorized access to PHI. Documents containing PHI are kept in a restricted/locked area. Computer files with PHI are password protected and have firewalls making unauthorized14 access difficult. Copies of PHI will be destroyed when information is no longer needed, unless it is17 required by law to be retained for a specified period of time.

The District has received signed assurances from the plan’s business associates that they28 understand the HIPAA Privacy Rule, applicable regulations, and the Privacy Policy and will29 safeguard PHI just as the plan would.

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The contract claims payor and certain other entities outside the group health plan require access32 on occasion to PHI, if they are business associates of the group health plan and in that role need33 to use, exchange, or disclose PHI from the group health plan. The plan requires these entities to34 sign an agreement stating they understand HIPAA’s privacy requirements and will abide by35 those rules just as the group health plan does, to protect the PHI to which they have access. For36 example the plan engages a certified public accountant to audit the plan annually and to make37 sure payments are made in compliance with the Plan Document. In order for the CPA to38 complete an audit, the auditor reviews a sample of the claims for accuracy.

11. The District will act promptly to take reasonable measures to mitigate any harmful effects20 known to the group health plan, due to a use or disclosure of PHI in violation of the21 plan’s policies, procedures, or requirements of the HIPAA Privacy Rule.

The District will ensure health information will not be used in making employment and41 compensation decisions. The HIPAA Privacy Rule and other applicable laws expressly prohibit42 551043 Page 5 of 54544 an employer from making adverse employment decisions (demotions, terminations, etc.) based46 on health information received from the group health plan. To the extent possible, the District47 has separated the plan operations functions from the employment functions and has safeguards in48

An authorization signed by the patient and designating specified individuals to whom the District2 may disclose specified medical information must be on file, before the plan can discuss a3 patient’s medical information with a third party (such as a spouse, parent, group health plan4 representative, or other individual).

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© MTSBA 2020 place to prevent PHI from the plan from going to or being used by an employee’s supervisor,1 manager, or superior to make employment related decisions.32 Complaints54 If an employee believes their privacy rights have been violated, they may file a written complaint6 with the Privacy Officer. No retaliation will occur against the employee for filing a complaint.7 The contact information for the Privacy Officer is:98 Chuck Gameon, Superintendent of Schools10 Choteau School District No. 111 204 7th Ave. NW12 Choteau, Montana 5942213 406 466 5303161514 Legal Reference: 45 C.F.R. Parts 160, 162, 1641817

The Choteau School District is eligible for participation in the State of Montana VEBA Health10 Benefit Plan and Trust (“the Plan”) by acceptance of a completed Employer Adoption11 Agreement by the State of Montana Department of Administration. This policy will be in effect for the following group as defined below:1514 Classified/Non Certified employees who are members of the Montana Public Employees16 Retirement System (MPERA) and eligible for retirement from MPERA, i.e., at least 50 years old17 with 5 years vested in MPERA. Contributions made on behalf of the employee by the District18 shall be applied uniformly to all eligible employees and such contribution shall be made on19 behalf of all eligible employees. This policy requires that all employees separating from service20 in such group while this policy is in effect shall be required to contribute the value of a quarter of21 their accumulated sick leave, the value of their unused vacation leave, and the value of any other22 periodic employer provided retirement benefit for this group that may be approved by the Board23 of Trustees for Choteau School District No. 1.

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The Board recognizes that the use of mobile devices may be appropriate to help ensure the safety10 and security of District property, students, staff, and others while on District property or engaged11 in District sponsored activities. District owned mobile devices will be used for authorized District business purposes.

District employees are prohibited from using mobile devices while driving or otherwise19 operating District owned motor vehicles, or while driving or otherwise operating personally20 owned vehicles for school district purposes. Emergency Use2423 Staff are encouraged to use any available mobile device in the event of an emergency that25 threatens the safety of students, staff, or other individuals.

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Use of Personal Mobile Devices Employees are prohibited from using their personal mobile devices during the instructional30 period for non instructional purposes. When necessary, employees may use their personal31 mobile devices only during non instructional time. In no event shall an employee’s use of a32 mobile device interfere with the employee’s job obligations and responsibilities. If such use is33 determined to have interfered with an employee’s obligations and responsibilities, the employee34 may be disciplined in accordance with the terms of the collective bargaining agreement and35 Board policies.

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Unauthorized personal use of such equipment is prohibited except in emergency situations. Use of mobile devices in violation of Board policies, administrative regulations, and/or16 state/federal laws will result in discipline up to and including termination of employment.

© MTSBA 2017 18 CHOTEAU PUBLIC SCHOOLS R = required 6000 TABLEADMINISTRATIONSERIESOFCONTENTS 6000 Goals R 6110 Superintendent Duties and Authority R 6110P Superintendent Board Responsibilities 6121 District Organization R 6140 Duties and Qualifications of Administrative Staff Other Than Superintendent 6141 Employment and Association Restrictions R 6210 Principals R 6410 Evaluation of Administrative Staff 6420 Professional Growth and Development 1

The District’s administrative organization will be designed so that all divisions and departments of the District are part of a single system guided by Board policies implemented through the Superintendent. and other administrators are expected to administer their facilities in with Board policy and the Superintendent’s rules and procedures.

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 6000 ADMINISTRATION Revised on: 3/13/2018111098765 Goals1312 The administrative staff’s primary functions are to manage the District and to facilitate the14 implementation of a quality educational program. It is the goal of the Board that the15 administrative organization:1716 1. Provide for efficient and responsible supervision, implementation, evaluation, and18 improvement of the instructional program, consistent with the policies established by the19 Board;2120 2. Provide effective and responsive communication with staff, students, parents, and other22 citizens; and2423 3. Foster staff initiative and rapport.2625

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The Superintendent is the District’s executive officer and is responsible for the administration and9 management of District schools, in accordance with Board policies and directives and state and federal10 law. The Superintendent is authorized to develop administrative procedures to implement Board policy11 and to delegate duties and responsibilities; however, delegation of a power or duty does not relieve the12 Superintendent of responsibility for that which was delegated.

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The Superintendents’ work year will correspond with the District’s fiscal year, unless otherwise stated in26 an employment agreement. In addition to legal holidays, the Superintendent will have vacation periods as27 approved by the Board of Trustees. The Board of Trustees must give the Superintendent prior approval28 for time away from the District as included in this policy. Evaluation3231

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The Superintendent must be of good character and of unquestionable morals and integrity. The17 Superintendent will have the experience and skills necessary to work effectively with the Board, District18 employees, students, and the community. The Superintendent must be appropriately licensed and19 endorsed in accordance with state statutes and Board of Public Education rules; or considered20 appropriately assigned if the Superintendent is enrolled in an internship program as defined in ARM21 10.55.602 and meets the requirements of ARM 10.55.607 and ARM 10.55.702.

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Qualifications and Appointment1615

At least annually, and in accordance with the Superintendent’s contract, the Board will evaluate the33 performance of the Superintendent, using standards and objectives developed by the Superintendent and34 the Board, which are consistent with District mission and goal statements. A specific time shall be35 designated for a formal evaluation session. The evaluation will include a discussion of professional36 strengths, as well as performance areas needing improvement.

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Compensation and Benefits4039

Legal Reference: § 20 4 402, MCA Duties of district superintendent or county high school principal45 ARM 10.55.602 Definition of Internship ARM 10.55.607 Internships ARM 10.55.701 Board of Trustees48 ARM 10.55.702 Licensure and Duties of District Administrator49 District Superintendent5150

Administrative Work Year2524

Superintendent Duties and Authority87

The Board and the Superintendent will enter into a contract which conforms to this policy and state law.41 The contract will govern the employment relationship between the Board and the Superintendent.

Approve proposed major changes of school plant and facilities. Prepare reports regarding school plant and facilities needs.

Formulate a statement of goals reflecting the philosophy of the District. Provide leadership in the development, operation, supervision, and evaluation of the educational program.

Adopt annual objectives for improvement of the District. Recommend annual objectives for improvement of the District.

Approve contracts for major construction, remodeling, or maintenance. Recommend contracts for major construction, remodeling, or maintenance.

The Board will: The Superintendent will: Select the Superintendent and delegate to him/her all necessary administrative powers. Serve as chief executive officer of the District.

Approve payment of vouchers and payroll. Recommend payment of vouchers and payroll.

Adopt policies for the operations of the school system and review administrative procedures. Recommend policies or policy changes to the Board and develop procedures which implement Board policy.

Approve textbooks. Recommend textbooks. Approve the annual budget. Prepare and submit the annual budget.

Authorize the allocation of certificated and classified staff. Recommend staff needs based on student enrollment, direct and assign teachers and other employees of the schools under his/her supervision; shall organize, reorganize, and arrange the administrative and supervisory staff, including instruction and business affairs, as best serves the District, subject to the approval of the Board.

Employ certificated and classified staff, in its discretion, upon recommendation of the Superintendent. Recommend candidates for employment as certificated and classified staff.

Approve courses of study. Recommend courses of study.

Assure that appropriate criteria and processes for evaluating staff are in place. Establish criteria and processes for evaluating staff.

The Board will: The Superintendent will: Approve collective bargaining agreements. Supervise negotiation of collective bargaining agreements.

Appoint citizens and staff to serve on special Board committees, if necessary. Recommend formation of ad hoc citizens’ committees.

Serve as final arbitrator for staff, citizens, and students. Inform the Board of appeals and implement any such forthcoming Board decisions.

Approve appropriate District expenditures recommended by the Superintendent for the purpose of ongoing District operations. Diligently investigate and make purchases that benefit the most efficient and functional operation of the District.

Conduct regular meetings. As necessary, attend all Board meetings and all Board and citizen committee meetings, serve as an ex officio member of all Board committees, and provide administrative recommendations on each item of business considered by each of these groups.

Authorize the ongoing professional enrichment of its administrative leader, as feasible. Undertake consultative work, speaking engagements, writing, lecturing, or other professional duties and obligations.

Promptly refer to the Superintendent all criticisms, complaints, and suggestions called to its attention. Respond and take action on all criticism, complaints, and suggestions, as appropriate.

4645444342414039383736353433323130292827262524232221

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 6121 ADMINISTRATION Revised on:111098765 District Organization1312 The Superintendent shall develop an organizational chart indicating the channels of authority and14 reporting relationships for school personnel. These channels should be followed, and no level15 should be bypassed, except in unusual circumstances.1716

The organization of District positions of employment for purposes of supervision, services,18 leadership, administration of Board policy, and all other operational tasks shall be on a “line and19 staff” basis. District personnel occupying these positions of employment shall carry out their20 duties and responsibilities on the basis of line and staff organization.

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As authorized by the Superintendent, administrative staff will have full responsibility for day to day12 administration of the area to which they are assigned. Administrative staff are governed by Board13 policies and are responsible for implementing administrative procedures relating to their assigned14 responsibilities.

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© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 6140 R ADMINISTRATION Revised on: 3/13/2018765 Duties and Qualifications of Administrative Staff Other Than Superintendent98 Duty and Authority1110

The administrators’ work year will correspond with the District’s fiscal year, unless otherwise stated29 in an employment agreement. In addition to legal holidays, the administrators will have vacation30 periods as approved by the Superintendent. All administrators shall be available for work when their31 services are necessary. and Benefits

The Board will consider the Superintendent’s recommendations when setting compensation for the36 principal40393837

Legal Reference: § 20 4 401, MCA Appointment and dismissal of district superintendent41 or county high school principal42 § 20 4 402, MCA Duties of district superintendent or county high school43 principal44 10.55.701, ARM Board of Trustees45 ARM 10.55.602 Definition of Internship46 ARM 10.55.607 Internships

3332 Compensation

All administrative personnel must be appropriately licensed and endorsed in accordance with state22 statutes and Board of Public Education rules, or be considered appropriately assigned if the23 administrator is enrolled in an internship as defined in ARM 10.55.602 and meets the requirements of24 ARM 10.55.607, and must meet other qualifications as specified in their position’s job description. Work Year

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Each administrator’s duties and responsibilities will be set forth in a job description for that particular17 position. Qualifications2120

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 6141 ADMINISTRATION Revised on:111098765 Employment and Association Restrictions1312 The Superintendent must give prior approval for time taken by administrators from the regularly14 assigned work schedules, for such paid activities as consulting, college teaching, lecturing, and15 other related employment1716 The amount of time lost to the District will be, but is not restricted to being: deducted from18 vacation time; granted as additional personal leave as specified by a written contract; or prorated19 to a dollar amount to be deducted in the next regularly scheduled pay period.2120 Time taken from the regularly assigned work schedule for non paid activities shall follow the22 format established above.2726252423

25242322 Legal Reference: § 20 4 403, MCA Powers and duties of principal26 10.55.701, ARM Board of Trustees27 10.55.703, ARM Licensure and Duties of School Principal302928

Principals1211 Principals are the chief administrators of their assigned schools and are responsible for the day13 to day operation of their building. The primary responsibility of Principals is the development14 and improvement of instruction. The majority of the Principals’ time shall be spent on15 curriculum and staff development through formal and informal activities, establishing clear lines16 of communication regarding the school rules, accomplishments, practices, and policies with17 parents and teachers. Principals are responsible for management of their staff, maintenance of18 the facility and equipment, administration of the educational program, control of the students19 attending the school, management of the school’s budget, and communication between the20 school and the community, and enforcement of District policy. Principals will be evaluated in21 accordance with ARM 10.55.701(4)(a)(b).

Each administrator will be evaluated annually, in order to provide guidance and direction to the14 administrator in the performance of his/her assignment. Such evaluation will be based on job15 descriptions, accomplishment of annual goals and performance objectives, and established16 evaluative criteria.

2524

Both the evaluator and the administrator involved in the evaluation will sign the written26 evaluation report and retain a copy for their records. A person being evaluated has the right to27 submit and attach a written statement to the evaluation within a reasonable time following the28 evaluation conference. Reference: 6140 Duties and Qualifications of Administrative Staff Other Than33 Superintendent Reference: 10.55.701, ARM Board of Trustees

383736

The Superintendent shall establish procedures for the conduct of these evaluations. Near the19 beginning of the school year, the Superintendent shall inform the administrator of the criteria to20 be used for evaluation purposes, including the adopted goals for the District. Such criteria shall21 include performance statements dealing with leadership; administration and management; school22 financing; professional preparation; effort toward improvement; interest in students, staff,23 citizens, and programs; and staff evaluation.

1817

32313029 Cross

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© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 6420 ADMINISTRATION Revised on:111098765 Professional Growth and Development1312 The Board recognizes that training and study for administrators contribute to skill development14 necessary to better serve the District’s needs.1615 The Administrator is encouraged to be a member of and participate in professional associations17 which have as their purposes the upgrading of school administration and the continued18 improvement of education in general.22212019 Legal Reference: § 20 1 304, MCA Pupil instruction related day252423

© MTSBA 2017 18 CHOTEAU PUBLIC SCHOOLS R = required 7000 SERIES FINANCIAL MANAGEMENT TABLE OF CONTENTS 7000 Goals 7008 Nonresident Student Attendance Agreement (Tuition/Transportation Costs) 7110 Budget and Program Planning 7121 Budget Adjustments 7210 Revenues 7215 Obligations and Loans 7220/7220P Title I Funds 7225 Crowdfunding 7251 Disposal and Sale of School District Property 7260 Endowments, Gifts, and Investments 7310 Budget Implementation and Execution 7320 Purchasing 7325 Accounting System Design 7326 Documentation and Approval of Claims 7329 Petty Cash Funds R 7330 Payroll Procedures/Schedules 7332 Advertising in Schools/Revenue Enhancement 7335 Personal Reimbursements 7335P Reimbursements for Workshops 7405 Procurement Cards 7425 Extra and Co Curricular Funds 7430 Financial Reporting and Audits 7500 Property Records 7510 Capitalization Policy for Fixed Assets 7510P Capitalization Chart for Fixed Assets R 7515 GASB 54 7525 Lease Purchase Agreement 7535 Electronic Signatures

Recognizing this, the District must take specific action to ensure that education remains primary17 This concept shall be incorporated into Board operations and into all aspects of District18 management and operation.

2019

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Because of resource limitations, fiscal concerns often overshadow the educational program.

2928 4.

© MTSBA 2017 18 Choteau Public Schools 1 Adopted on: 11/30/19982 Reviewed on: 3/13/20183 7000 FINANCIAL MANAGEMENT Revised on:87654 Goals109 Because educational programs are dependent on adequate funding and the proper management of11 those funds, District goals can best be attained through efficient fiscal management. As trustee12 of local, state, and federal funds allocated for use in public education, the Board shall fulfill its13 responsibility to see that funds are used to achieve the intended purposes.1514

The Board seeks to achieve the following goals in the District’s fiscal management:

2524 2.

2726 3.

33323130 Legal

1. Engage in advance planning, with staff and community involvement, to develop budgets23 which will achieve the greatest educational returns in relation to dollars expended. Establish levels of funding which shall provide superior education for District students. Provide timely and appropriate information to staff who have fiscal responsibilities. Establish efficient procedures in all areas of fiscal management. Reference: Title 20, Chapter 9, MCA Finance

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 3/13/20183 Reviewed on:4 7008 FINANCIAL MANAGEMENT Revised on:765 Nonresident Student Attendance Agreement (Tuition/Transportation Costs)98 Whenever a nonresident student is to be enrolled in the District, either by choice or by10 placement, an attendance agreement must be filed with the Board. Terms of the agreement must11 include tuition rate, the party responsible for paying tuition and the schedule of payment,12 transportation charges, if any, and the party responsible for paying transportation costs.1413 Tuition rates shall be determined annually, consistent with Montana law and approved by the15 Board.19181716 Cross Reference: 3141 Discretionary Nonresident Student Attendance Policy2120 Legal Reference: § 20 5 314, MCA Reciprocal attendance agreement with adjoining22 state or province23 § 20 5 320, MCA Attendance with discretionary approval24 § 20 5 321, MCA Attendance with mandatory approval tuition and25 transportation26 § 20 5 322, MCA Residency determination notification appeal for27 attendance agreement28 § 20 5 323, MCA Tuition and transportation rates29 10.10.301, ARM Calculating Tuition Rates323130

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7110 FINANCIAL MANAGEMENT Revised on:111098765 Budget and Program Planning1312 The annual budget is evidence of the Board’s commitment to the objectives of the instruction14 programs. The budget supports immediate and long range goals and established priorities within15 all areas instructional, non instructional, and administrative programs.1716 Before presentation of a proposed budget for adoption, the Superintendent and business18 manager/district clerk will prepare, for the Board’s consideration, recommendations (with19 supporting documentation) designed to meet the needs of students, within the limits of20 anticipated revenues.2221 Program planning and budget development [will/may] provide for staff participation and the23 sharing of information with patrons before any action by the Board.474645444342414039383736353433323130292827262524

Budget Adjustments

When any budgeted fund line item is in excess of the amount required, the Board may transfer any of10 the excess appropriation to another line item(s) within the same fund.

With timely notice of a public meeting, trustees, by majority vote of those present, may declare by21 resolution that a budget amendment (in addition to the final budget) is necessary. Budget22 amendments are authorized for specified reasons by § 20 9 161, MCA. The resolution must state the23 facts constituting the need for the budget amendment, the funds affected by the budget amendment,24 the anticipated source of financing, the estimated amount of money required to finance the budget25 amendment, and the time and place the trustees will meet for the purpose of considering and adopting26 the budget amendment for the current school fiscal year.

1615

§ 20 9 165, MCA Budget amendment limitation, preparation, and41 adoption procedures

§ 20 9 161, MCA Definition of budget amendment for budgeting purposes

§ 20-9-208, MCA Transfers among appropriation items of fund44 transfers from fund to fund474645

3332

The Board authorizes the administration to transfer line items within the same budgeted fund to13 adjust line item overdrafts or to meet special line item needs. Line item budget transfers to adjust line14 item overdrafts are at the discretion of the administrators.

1211

Total budget expenditures for each fund as adopted in the final budget shall constitute the17 appropriations of the District for the ensuing fiscal year. The Board will be limited in the incurring18 of expenditures to the total of such appropriations.

2827

§ 20 9 162, MCA Authorization for budget amendment adoption

Legal Reference: § 20 9 133, MCA Adoption and expenditure limitations of final budget

The meeting to adopt a budget amendment will be open and will provide opportunity for any29 taxpayer to appear and be heard. Budget procedures will be consistent with statutory requirements. When applicable, the District will apply for state financial aid to supplement the amount to be31 collected from local taxes.

2019

§ 20 9 163, MCA Resolution for budget amendment petition to38 superintendent of public instruction

§ 20 9 166, MCA State financial aid for budget amendments

§ 20 9 164, MCA Notice of budget amendment resolution

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7210 FINANCIAL MANAGEMENT Revised on:111098765 Revenues1312 The District will seek and utilize all available sources of revenue for financing its educational14 programs, including revenues from non tax, local, state, and federal sources. The District will15 properly credit all revenues received to appropriate funds and accounts as specified by federal16 and state statutes and accounting and reporting regulations for Montana school districts.1817 The District will collect and deposit all direct receipts of revenues as necessary but at least once19 monthly. The District will make an effort to collect all revenues due from all sources, including20 but not limited to rental fees, bus fees, fines, tuition fees, other fees and charges. Uncollectible21 checks may be turned over to the county attorney for collection.25242322 Legal Reference: Title 20, Chapter 9, MCA Finance26 Title 10, Chapter 10, ARM Special Accounting Practices30292827

© MTSBA 2017 18 Choteau School District R21 FINANCIAL MANAGEMENT 722043 Use of Federal Title I Funds65 The School District will ensure that federal Title I funds, are used only to supplement, and not7 supplant, state and local funds that would, in the absence of federal funds, be spent on Title I8 programs or services supported by federal funds.109 Title I funds will not take the place of funds supporting education services that are to be provided11 to all students. The School District uses Title I funds only to supplement funds that would, in the12 absence of Title I funds, be made available from state and local non Federal sources for the13 education of children participating in Title I programs.161514 Cross Reference: 2160 Title I Family Engagement1817 Legal Reference: Elementary and Secondary Education Act, Section 1118(b)(1)2019 Policy History:21 Adopted on: 6/22/202122 Reviewed on:23 Revised on:262524

3534

Choteau School District is a district one grade span per school and is exempt from the14 methodology requirement.

The School District groups schools by elementary or secondary grade span. Each grade span may22 receive a different per student amount, but all schools are treated the same whether or not these23 schools are served under Title I A. There are 186 elementary students and 148 secondary24 students in the School District.

3938

Cross Reference: 7220 Use of Federal Title I Funds Legal Reference: Elementary and Secondary Education Act, Section 1118(b)(1)

The School District determines the resource allocation on total enrollment for each school as if17 the state and local funds are the only resources each school is receiving. Each school is given18 additional allocations for other needs such as technology, supplies, and additional necessary19 costs.

The School District’s state and local funds are allocated in a per student calculation. Allocations27 on a per student basis are kept on file in the District office for full time equivalency staff28 including administrators, educators, instructional staff, and school counselors, including salaries29 and benefits

1615

Policy History:40 Adopted on: 6/21/202141 Reviewed on:42 Revised on:4443

2625

2120

3130

In accordance with the Every Student Succeeds Act (ESSA), Choteau School District has8 adopted this procedure to ensure that Title I A federal funds are supplementing District resources9 and not supplanting District resources. The procedure documents that the School District’s10 neutrally determined distribution of state and local funds to each school within the boundaries of11 the School District is in compliance with federal law.

Use of Federal Title I Funds Methodology76

1312

Allocations on a per student basis are kept on file in the District office for additional necessary32 costs, such as professional development, technology, lunch, library supplies, transportation,33 student activities, utilities, maintenance, safety, and security.

3736

Legal Reference: Section 20 9 471, MCA Issuance of obligations43 Section 20 9 525, MCA School major maintenance aid account44 Policy History:474645

A. the costs of vehicles and equipment and construction of buildings used primarily15 for the storage and maintenance of vehicles and equipment;16 B. the costs associated with renovating, rehabilitating, and remodeling facilities,17 including but not limited to roof repairs, heating, plumbing, electrical systems,18 and cost saving measures as defined in Montana law;19 C. the costs of nonpermanent modular classrooms necessary for student instruction20 when existing buildings of the district are determined to be inadequate by the21 trustees;22 D. any other expenditure that the district is otherwise authorized to make including23 the payment of settlements of legal claims and judgments; and24 E. the costs associated with the issuance and sale of the obligations.

2625

Before seeking to secure a loan or issue and sell obligations to a regulated lender, the District27 shall first offer the board of investments a written notice of the board's right of first refusal. If28 the board of investments accepts the offer to issue a loan or purchase obligations, the board shall29 provide a written response to the trustees by the later of:3130 A. 120 days following delivery of the trustees' offer to the board; or32 B. the day after the next meeting of the board of investments.3433 If the trustees have not received a written acceptance by the deadline the District may seek to35 secure a loan or issue and sell an obligation to a regulated lender as outlined in this policy and36 Montana law.3837

4241

The District may access its major maintenance aid account for school facility projects, including39 the payment of principal and interest on obligations issued in accordance with this policy and40 Montana law for school facility projects,

The District may, without a vote of the electors of the District, secure loans from or issue and sell10 to the board of investments or a bank, building and loan association, savings and loan11 association, or credit union that is a regulated lender under Montana law, obligations for the12 purpose of financing all or a portion of:1413

• All monetary donations should be recorded by the business manager/clerk in the Schools Funds26 accounting system at each school. A file is to be maintained at the school for any crowd funding request. This file should include: the29 principal’s/administrator’s fundraising approval form, the written detail of the projects as well as what is30 posted on the platform website, any photos or images posted with the project and a copy of all agreements31 and permission forms.

All crowd funding requests and receivables are governed and supervised by board policy. Crowd funding9 endeavors are generally viewed as beneficial when coordinated with district goals, initiatives, and existing10 plans. Proposals, products, and resources generated through crowd funding must receive prior approval11 from the Superintendent or designee. Approvals for proposals or gifted resources may be denied based12 upon but not limited to: technology, curricular, and/or activities incompatibility; long term sustainability13 concerns regarding materials, service, and/or staffing; conflicts with district initiatives, state or federal14 law.

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As public employees, staff members are subject to Montana public employees ethics laws. Staff members37 may not solicit or accept material, cash, or equipment intended for personal use from individuals or38 through a crowd source effort that could be considered a gift of substantial value or that otherwise39 violates the ethics statutes.

4140

• A check should be requested to be mailed to the school in the name of the school, not to an19 individual person.

• The author(s) shall immediately notify the building principal.

• All non monetary items (supplies, equipment, etc.) obtained are the property of the Choteau23 School District and all inventory procedures apply, and, if applicable, will remain in the school24 where the author(s) was (were) located at time of the grant award.

Cross Reference: Policy 7260 Endowments, Gifts, and Investments

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Only district related/approved groups are permitted to operate under this policy and that non District34 groups may not use the District’s name, network or infrastructure to conduct online fundraising.

Legal Reference: §20 6 601, MCA Power to accept gifts44 §20 6 604, MCA Sale of property when resolution passed after45 hearing appeal procedure46 §2 2 102(3), MCA Definitions47 §2 2 104, MCA Rules of conduct for public officers, legislators,48 and public employees

1615

If a proposal is successfully funded:17

• All gifts, grants, bequests and contributions must be officially accepted in accordance Policy21 7260 (Endowments, Gifts, and Investments).

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Disposal and Sale of School District Property98 Without a Vote1110

To effect proper disposal, the trustees shall pass a resolution stating their decision concerning16 property disposal. The resolution will not become effective until fourteen (14) days after the17 resolution is published in a newspaper of general circulation in the District. Should any taxpayer properly protest the resolution during the fourteen (14) days after the date20 of publication, the trustees shall submit testimony to the court with jurisdiction.

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1514

Once the resolution is effective, or if appealed the decision has been upheld by the court, the23 trustees shall sell or dispose of the real or personal property in a reasonable manner determined24 to be in the best interests of the District. Proceeds from the sale of fixed assets can be deposited25 to the general, debt service, building, or any other appropriate fund.

2726 With a Vote2928 Unless the property can be disposed of without a vote, the Board has the power to dispose of all30 District property, only when the qualified electors of the District approve of such action at an31 election called for such approval in accordance with the provisions in Section 20 6 603, MCA.

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3332

The money realized from the sale or disposal of real or personal property of the district must be34 credited to the debt service fund, building fund, general fund, or other appropriate fund, at the35 discretion of the trustees.

§ 20 6 604, MCA Sale of property when resolution passed after40 hearing appeal procedure

1918

The Board is authorized to dispose of a site, building, or any other real or personal property of12 the District, that is or is about to become abandoned, obsolete, undesirable, or unsuitable for13 school purposes.

Legal Reference: § 20 6 603, MCA Trustees’ authority to acquire or dispose of sites and38 buildings when election required

The Board directs that all school funds be invested in a prudent manner so as to achieve32 maximum economic benefit to the District. Funds not needed for current obligations may be33 invested in investment options as set out in Montana statutes, whenever it is deemed34 advantageous for the District to do so.

2524

3130

Educational Foundations may exist in the community, but are not managed, directed, or37 approved by the Board of Trustees.

The Board may accept gifts, endowments, legacies, and devises subject to the lawful conditions12 imposed by the donor or without any conditions imposed. Unless otherwise specified by the13 donor, when a district receives a donation the trustees may deposit the donation in any budgeted14 or non budgeted fund at the discretion of the trustees and may thereafter transfer any portion of15 the donation to any other fund at the discretion of the trustees. If the trustees accept a donation16 and the donor specifies the donation for an endowment, the trustees shall deposit the donation in17 the endowment fund. Neither the Board nor the Superintendent will approve any gifts that are18 inappropriate.2019 If the District deposited donated funds in an endowment fund without specific instruction by the21 donor, the Board may move the donated funds and any accumulated interest to any other22 budgeted or nonbudgeted fund of the District and may spend donated funds and any accumulated23 interest unless restricted by condition imposed by the donor.

3635

The Board authorizes the Superintendent to establish procedures for determining the suitability26 or appropriateness of all gifts received and accepted by the District. Once accepted, donated27 funds are public funds subject to state law. Donated funds may not be transferred to a private28 entity. Benefactors may not adjust or add terms or conditions to donated funds after the donation29 has been accepted.

3938

© MTSBA 2017 18 1 Choteau Public Schools32 Adopted on: 11/0/19984 Reviewed on:5 7260 FINANCIAL MANAGEMENT Revised on: 11/07/2001,6 3/13/2018, 01/14/20987 Donations, Endowments, Gifts, and Investments1110

Legal Reference: § 20 6 601, MCA Power to accept gifts40 § 20 7 803, MCA Authority to accept gifts41 § 20 9 212, MCA Duties of county treasurer42 § 20 9 213(4), MCA Duties of trustees43 § 20 9 604, MCA Gifts, legacies, devises, and administration of44 endowment fund45 § 72 30 209, MCA Appropriation for expenditure or accumulation of46 endowment fund rules of construction

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7310 FINANCIAL MANAGEMENT Revised on:111098765 Budget Implementation and Execution1312 Once adopted by the Board, the operating budget shall be administered by the Superintendent’s14 designees. All actions of the Superintendent/designees in executing programs and/or activities15 delineated in that budget are authorized according to these provisions:1716 1. Expenditure of funds for employment and assignment of staff shall meet legal18 requirements of the state of Montana and adopted Board policies.2019 2. Funds held for contingencies may not be expended without Board approval.2221 3. A listing of warrants describing goods and/or services for which payment has been made23 must be presented for Board ratification each month.2524 4. Purchases will be made according to the legal requirements of the state of Montana and26 adopted Board policy.30292827 Legal Reference: § 20 3 332, MCA Personal immunity of trustees31 § 20 9 213, MCA Duties of trustees343332

2120

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3837

The Superintendent will establish bidding and contract awarding procedures. Bid procedures43 will be waived only as specified in statute. Any contract required to be let for bid shall contain44 language to the following effect:

4241

Bids and Contracts2322 Whenever it is in the interest of the District, the District will execute a contract for any building24 furnishing, repairing, purchasing or other work for the benefit of the District. If the sum of the25 contract or work exceeds Eighty Thousand Dollars ($80,000), the District will call for formal26 bids by issuing public notice as specified in statute. Specifications will be prepared and made27 available to all vendors interested in submitting a bid. The contract shall be awarded to the28 lowest responsible bidder, except that the trustees may reject any or all bids as per § 18 4 307,29 MCA as stated below in the legal reference The Board, in making a determination as to which30 vendor is the lowest responsible bidder, will take into consideration not only the amount of each31 bid, but will also consider the skill, ability, and integrity of a vendor to do faithful, conscientious32 work and to promptly fulfill the contract according to its letter and spirit. Bidding requirements33 do not apply to a registered professional engineer, surveyor, real estate appraiser, or registered34 architect; a physician, dentist, pharmacist, or other medical, dental, or health care provider; an35 attorney; a consulting actuary; a private investigator licensed by any jurisdiction; a claims36 adjuster; or an accountant licensed under Title 37, Chapter 50. Advertisement for bid must be made once each week for two (2) consecutive weeks, and a39 second (2nd) publication must be made not less than five (5) nor more than twelve (12) days40 before consideration of bids.

The Superintendent is authorized to direct expenditures and purchases within limits of the13 detailed annual budget for the school year. The Board must approve purchase of capital outlay14 items, when the aggregate total of a requisition exceeds $10,000.00, except the Superintendent15 shall have the authority to make capital outlay purchases without advance approval when16 necessary to protect the interests of the District or the health and safety of staff or students. The17 Superintendent will establish requisition and purchase order procedures to control and maintain18 proper accounting of expenditure of funds. Staff who obligate the District without proper19 authorization may be held personally responsible for payment of such obligations.

1514

In making a determination as to which vendor is the lowest responsible bidder, if5 any, the District will take into consideration not only the pecuniary ability of a6 vendor to perform the contract, but will also consider the skill, ability, and7 integrity of a vendor to do faithful, conscientious work and promptly fulfill the8 contract according to its letter and spirit. References must be provided and will9 be contacted. The District further reserves the right to contact others with whom10 a vendor has conducted business, in addition to those listed as references, in determining whether a vendor is the lowest responsible bidder. Additional12 information and/or inquiries into a vendor’s skill, ability, and integrity are set13 forth in the bid specifications. Cooperative Purchasing1716

2928272625 Legal Reference: §§ 18 1 101, et seq., MCA Preferences and General Matters30 §§ 18 1 201, et seq., MCA Bid Security31 § 18 4 307, MCA Cancellation of invitations for bids or32 requests for proposals33 § 20 9 204, MCA Conflicts of interests, letting contracts, and34 calling for bids exceptions35 § 20 10 110, MCA School Bus Purchases contracts bids36 Debcon v. City of

The District may enter into cooperative purchasing contracts with one or more districts for18 procurement of supplies or services. A district participating in a cooperative purchasing group19 may purchase supplies and services through the group without complying with the provisions of20 20 9 204(3), MCA if the cooperative purchasing group has a publicly available master list of21 items available with pricing included and provides an opportunity at least twice yearly for any22 vendor, including a Montana vendor, to compete, based on a lowest responsible bidder standard,23 for inclusion of the vendor's supplies and services on the cooperative purchasing group's master list. Glasgow

, 305 Mont. 391 (2001)393837

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7325 FINANCIAL MANAGEMENT Revised on:111098765 Accounting System Design1312 The District accounting system will be established to present, with full disclosure, the financial14 position and results of financial operations of District funds and account groups in conformity15 with generally accepted accounting principles. The accounting system must be in compliance16 with accounting system requirements established by legislative action. The accounting system17 shall be able to demonstrate compliance with finance related legal and contractual provisions.2221201918

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7326 FINANCIAL MANAGEMENT Revised on:111098765 Documentation and Approval of Claims1312 All financial obligations and disbursements must be documented in compliance with statutory14 provisions and audit guidelines. Documentation will specifically describe acquired goods and/or15 services, budget appropriations applicable to payment, and required approvals. All purchases,16 encumbrances and obligations, and disbursements must be approved by the administrator17 designated with authority, responsibility, and control over budget appropriations. The18 responsibility for approving these documents cannot be delegated.2019 The District business office is responsible for developing procedures and forms to be used in the21 requisition, purchase, and payment of claims.2625242322

The District business office is responsible for establishing procedures for use and management of27 petty cash funds.

3231302928

The use of petty cash funds shall be authorized for specific purchases only. Those purchases will14 include individual purchases of supplies and materials under the amount of $10.00, postage,15 delivery charges, and freight. Individual personal reimbursements which exceed $10.00 should16 not be made from petty cash funds. Petty cash accounts will be maintained as cash on hand, with17 the total dollar amount of each petty cash account limited to $200.00for secondary schools and18 $100.00 for elementary schools and school offices and departments. Each administrator of a school or department with a petty cash fund account may appoint and21 designate a fund custodian to carry out bookkeeping and security duties. Moneys not22 specifically designated as petty cash will not be comingled with the petty cash fund. At the23 conclusion of each school year, all petty cash funds must be closed out and the petty cash24 vouchers and cash on hand returned to the business office for processing.

2019

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The District will establish one (1) or more days in each month as fixed paydays for payment of14 wages in accord with the current collective bargaining agreement or District practice. Employees15 may choose to have their salaries paid in full upon the last pay date following completion of their16 assignments or may annualize their pay. Employees who choose to receive payment of wages17 beyond the period in which the wages were earned (deferred payment) will be subject to Internal18 Revenue Service (IRS) penalties, unless they provide a written election of such deferral prior to19 (the first (1st) duty day) (July 1)1 of the year of deferral. Forms for such deferral shall be made20 available. Any change to the election must be made prior to the first (1st) duty day of the fiscal21 year of the deferment. When a District employee quits, is laid off, or is discharged, wages owed will be paid on the next23 regular payday for the pay period in which the employee left employment or within fifteen (15)24 days from the date of separation of employment, whichever occurs first. Revenue Code, Compensation

28272625 Cross Reference: 5500 Payment of Wages upon Termination3029 Legal Reference: § 409A, Internal

Deferred

34333231

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 01/14/19993 Reviewed on: 3/13/20184 7332 FINANCIAL MANAGEMENT Revised on:65 Page 1 of 287 Advertising in Schools/Revenue Enhancement109 Revenue enhancement through a variety of District wide and District approved marketing11 activities, including but not limited to advertising, corporate sponsorship, signage in or on12 District facilities, is a Board approved venture. The Board may approve such opportunities13 subject to certain restrictions in keeping with the community standards of good taste.14 Advertising will model and promote positive values for District students through proactive15 educational messages and not be simply traditional advertising of a product. Preferred16 advertising includes messages encouraging student achievement and establishment of high17 standards of personal conduct.1918 All sponsorship contracts will allow the District to terminate the contract on at least an annual20 basis, if it is determined that it will have an adverse impact on implementation of curriculum or21 the educational experience of students.2322 The revenue derived should:2524 • Enhance student achievement;26 • Assist in maintenance of existing District athletic and activity programs; and27 • Provide scholarships for students participating in athletic, academic, and activity28 programs, who demonstrate financial need and merit.3029 Appropriate opportunities for marketing activities include but are not limited to:3231 1. Fixed signage.33 2. Banners.34 3. District level publications.35 4. Television and radio broadcasts.36 5. Athletic facilities, including stadiums, high school baseball fields, and high school37 gymnasiums.38 6. District-level projects.39 7. Expanded usage of facilities beyond traditional uses (i.e., concerts, rallies, etc.).40 8. The interior and exterior of a limited number of District buses, if the advertising is41 associated with student art selected by the District. The only advertising information42 allowed will note sponsorship of the student art by the participant. Maintenance for these43 buses will include but not exceed normal maintenance costs.44 9. Individual school publications (when not in conflict with current contracts).4645

© MTSBA 2017 18 73321 Page 2 of 232 Advertising will not be allowed in classrooms, other than corporate sponsored curriculum4 materials approved subject to Board policy.65 The following restrictions will be in place when seeking revenue enhancement. Revenue7 enhancement activities will not:98 1. Promote hostility, disorder, or violence;10 2. Attack ethnic, racial, or religious groups;11 3. Discriminate, demean, harass, or ridicule any person or group of persons on the basis of12 gender;13 4. Be libelous;14 5. Inhibit the functioning of the school and/or District;15 6. Promote, favor, or oppose the candidacy of any candidate for election, adoption of any16 bond/budget issues, or any public question submitted at any general, county, municipal,17 or school election;18 7. Be obscene or pornographic, as defined by prevailing community standards throughout19 the District;20 8. Promote the use of drugs, alcohol, tobacco, firearms, or certain products that create21 community concerns;22 9. Promote any religious or political organization;23 10. Use any District or school logo without prior approval.27262524 Cross Reference: 2120 Curriculum Development and Assessment28 2309 Library Materials29 2311 Instructional Materials323130

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7335 FINANCIAL MANAGEMENT Revised on:111098765 Personal Reimbursements1312 While it is recommended that all purchases of goods or services be made within established14 purchasing procedures, there may be an occasional need for an employee to make a purchase for15 the benefit of the District from personal funds. In that event, an employee will be reimbursed for16 a personal purchase under the following criteria:1817 1. It is clearly demonstrated that the purchase is of benefit to the District;2019 2. The purchase was made with the prior approval of an authorized administrator;2221 3. The item purchased was not available from District resources; and2423 4. The claim for personal reimbursement is properly accounted for and documented with an25 invoice or receipt.2726 The District business office is responsible for developing procedures and forms to be used in28 processing claims for personal reimbursements.32313029

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 08/26/20053 Reviewed on: 3/13/20184 7335P FINANCIAL MANAGEMENT Revised on:765 Reimbursement for Workshops98 If a teacher or paraprofessional is specifically requested by their principal to attend a workshop10 outside of the contract (weekends and summer):11 a. The school will pay all registration fees.12 b. Per diem.13 c. Mileage (see specifics below)14 d. Hourly wage15 i. Aide at their rate1716 Announcing workshops to staff is not specifically requesting them to go. For example, allowing18 everyone who wants to go to MBI does not qualify. Even if the principal tells an employee that19 they would benefit from MBI does not qualify them for pay.2120 Mileage will be paid only if school transportation (van, bus, etc.) is not available.22 Mileage will be paid for one vehicle for every four (4) people going.23 If more than one person wants to drive, employees are encouraged to split the mileage check24 among themselves.2625 If the workshop is during the school year, during a regular workday, then there is no27 reimbursement beyond:28 1. Regular Wages for that day.29 2. Registration30 3. Per Diem31 4. Mileage3635343332

2120

Users must submit detailed documentation, including itemized receipts for commodities,31 services, travel, and/or other actual and necessary expenses which have been incurred in32 connection with school-related business for which the procurement card has been used.

Users must take proper care of District credit cards and take all reasonable precautions against22 damage, loss, or theft. Any damage, loss, or theft must immediately be reported to the business23 office and to the appropriate financial institution. Failure to take proper care of credit cards or24 failure to report damage, loss, or theft may subject the employee to financial liability.

Procurement Card Use

3837

The Board of Trustees permits the use of procurement cards for actual and necessary expenses10 incurred in the performance of work related duties for the District. A list of those individuals that11 will be issued a District procurement card will be maintained in the business office and reported12 to the Board each year at its meeting in June.

3029

The Superintendent shall establish regulations governing the issuance and use of procurement35 cards. Each cardholder shall be apprised of the procedures governing the use of the procurement36 card, and a copy of this policy and accompanying regulations shall be given to each cardholder.

Procurement cards may only be used for legitimate District business expenditures. The use of19 procurement cards is not intended to circumvent the District’s policy on purchasing.

3433

The District will have a procurement card for each certified staff member, administrative15 assistants, administrators, bus drivers, head coaches and one for custodial/maintenance, with a16 credit limit not to exceed $25,000 monthly for the district.

The District Clerk shall monitor the use of each procurement card every month and report any39 serious problems and/or discrepancies directly to the Superintendent and the Board.

4140

Cross Reference: 7320 Purchasing42 7335 Personal Reimbursement43 7336 Travel Allowances and Expenses Reference: §2 7 503, MCA Financial reports and audits of local government46 entities

1413

Purchases that are unauthorized, illegal, represent a conflict of interest, are personal in nature, or27 violate the intent of this policy may result in procurement card revocation and discipline of the28 employee.

4544 Legal

1817

4847

2625

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7425 FINANCIAL MANAGEMENT Revised on: 2/10/2005111098765 Extra and Co Curricular Funds1312 The Board is responsible for establishment and management of student extra and co curricular14 funds. The purpose of student extra and co curricular funds is to account for revenues and15 disbursements of those funds raised by students through recognized student body organizations16 and activities. The funds shall be deposited and expended by check, in a bank account17 maintained by the District for student extra and co curricular funds. The use of the student18 extra and co curricular funds is limited to the benefit of the students. Students will be involved19 in the decision making process related to use of the funds.2120 The Board shall follow the Student Activity Fund Accounting (published by the Montana22 Association of School Business Officials (MASBO)) in establishing accounting procedures for23 administration of student extra and co curricular funds and will appoint a fund administrator.2524 Specific procedures are available in the Clerk’s office.29282726 Legal Reference: § 2 7 503, MCA Financial reports and audits of local government30 entities31 § 20 9 504, MCA Extracurricular fund for pupil functions343332

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on:4 7430 FINANCIAL MANAGEMENT Revised on: 3/13/2018111098765 Financial Reporting and Audits1312 The Board directs that financial reports of all District funds be prepared in compliance with14 statutory provisions and generally accepted accounting and financial reporting standards. In15 addition to reports required for local, state, and federal agencies, financial reports will be16 prepared monthly and annually and presented to the Board. Financial reports shall reflect17 financial activity and status of District funds.1918 Appropriate interim financial statements and reports of financial position, operating results, and20 other pertinent information will be prepared to facilitate management and control of financial21 operations.2322 The Board directs that District audits be conducted in accordance with Montana law. Each audit24 shall be a comprehensive audit of the affairs of the District and District funds. The audits shall25 comply with all statutory provisions and generally accepted governmental auditing standards.26 Each audit will be conducted annually.292827 Legal Reference: §§ 2 7 501, et seq., MCA Audits of Political Subdivisions30 § 2 7 503, MCA Financial Reports and Audits of local31 government entities32 § 20-9-212, MCA Duties of county treasurer33 § 20 9 213, MCA Duties of trustees363534

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7500 FINANCIAL MANAGEMENT Revised on:765 Property Records98 Property and inventory records will be maintained for all land, buildings, and physical property10 under District control and will be updated annually.1211 For purposes of this policy, “equipment” means a unit of furniture or furnishings, an instrument,13 a machine, an apparatus or a set of articles which retains its shape and appearance with use, is14 nonexpendable, and does not lose its identity when incorporated into a more complex unit. The15 Superintendent will ensure inventories of equipment are systematically and accurately recorded16 and updated annually. Property records of facilities and other fixed assets will be maintained on17 an ongoing basis. No equipment will be removed for personal or non school use except in18 accordance with Board policy.2019 Property records will show, appropriate to the item recorded, the:2221 1. Description and identification23 2. Manufacturer24 3. Date of purchase25 4. Initial cost26 5. Location27 6. Serial number, if available28 7. Model number, if available3029 Equipment may be identified with a permanent tag providing appropriate District and equipment31 identification.35343332 Cross Reference: 7510 Capitalization Policy for Fixed Assets3736 Legal Reference: § 20 6 602, MCA Trustees’ power over property38 § 20 6 608, MCA Authority and duty of trustees to insure district39 property424140

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 7510 FINANCIAL MANAGEMENT Revised on:765 Capitalization Policy for Fixed Assets98 A fixed asset is a property that meets all the following requirements:1110 1. Must be tangible in nature;1312 2. Must have a useful life of longer than the current fiscal year; and1514 3. Must be of significant value.1716 Fixed assets may be acquired through donation, purchase, or may be self constructed. The asset18 value for a donation will be the fair market value at the time of donation. The asset value for19 purchases will be the initial cost plus the trade in value of any old asset given up, plus all costs20 related to placing the asset into operation. The cost of self-constructed assets will include both21 the cost of materials used and the cost of labor involved in construction of the asset.2322 The following significant values will be used for different classes of assets:2524 Class of Fixed Asset Significant Value2726 Equipment and machinery $5000.00 or more2928 Buildings improvements $5000.00 or more3130 Improvements other than to buildings $5000.00 or more3332 Land Any amount37363534 Cross Reference: 7500 Property Records3938

© MTSBA 2017 18 Choteau Public Schools21 Adopted on: 09/09/20043 Reviewed on: 3/13/20184 7510P FINANCIAL MANAGEMENT Revised on:65 Page 1 of 27 Capitalization Policy for Fixed Assets98 The Board of Trustees for Choteau School District #1 approved the following administrative10 procedures that outlines the schedule of capitalized school asset lives as recommended by the11 Office of Public Instruction for compliance with GASB 34.1312 ASSET CLASS (EXAMPLES) YEARS1514 Land N/A1716 Land Site Improvements (Paving, flagpoles, retaining walls,18 Sidewalks, fencing, outdoor lighting) 202019 Buildings 502221 Buildings Portable Classrooms 252423 HVAC Systems 202625 Roofing 202827 Interior Constructions 253029 Carpet Replacement 73231 Electrical/Plumbing 303433 Sprinkler/Fire System (Fire suppression systems) 253635 Outdoor Equipment (Playground, radio towers, fuel,37 Tanks, pumps) 203938 Machinery & Tools (Shop & maintenance equipment, tools) 154140 Kitchen Equipment (Appliances0 154342 Custodian Equipment (Floor scrubbers, vacuums, other) 154544 Science & Engineering (lab equipment, scientific apparatus) 104746

© MTSBA 2017 18 7510P1 Page 2 of 232 Furniture & Accessories (Classroom & office equipment) 2054 Business Machines (Fax, duplicating & printing equipment) 1076 Copiers 598 Communications Equipment (Mobile, portable radios,10 Non computerized) 101211 Computer Hardware (PC’s, printers, network hardware) 3 51413 Computer Software Instructional (Instructional & other short term) 5 101615 Computer Software Administrative (Administrative & other long term) 10 201817 Audio Visual Equipment (Projectors, still & digital cameras) 102019 Athletic Equipment (Gymnastics, football, weight machines,21 Wrestling mats) 102322 Musical Equipment (Pianos, string, brass, percussion) 102524 Licensed Vehicles (Buses, other on-road vehicles) 82726 Contractor’s Equipment (Major off road vehicles, front end28 Loaders, large tractors, mobile air compressor) 103029 Grounds Equipment (Mowers, tractors, attachments) 153231

A. Fund balance means the arithmetic difference between the assets and liabilities reported in37 a school district fund.

2928 III.

24 •

3130

22 • General

The fund balance policy establishes a framework for the management of all excess funds managed by the Choteau School District. The policy is in accordance with GASB Statement 54; management of fund balance. It also provides guidance and direction for elected and appointed15 officials as well as staff in the use of excess funds at year end. SCOPE

23 • Special

The school district shall classify its fund balances in its various funds in one or more of the32 following five classifications: nonspendable, restricted, committed, assigned, and unassigned. DEFINITIONS

3938

C. Assigned fund balance amounts a school district intends to use for a specific purpose; intent44 can be expressed by the District or by an official to which the Board of Trustees delegates the45 authority.

25 •

B. Committed fund balance amounts constrained to specific purposes by the District itself,40 using its highest level of decision-making authority; to be reported as committed, amounts41 cannot be used for any other purpose unless the District takes the same highest level action to42 remove or change the constrain.

3635

This fund balance policy applies to all funds in the custody of the School District Business20 Manager/Clerk of the Choteau School District, Choteau, Montana. These funds are accounted for21 in the District's annual audited financial reports and include, but are not limited to, the following: Fund Revenue Funds Capital Project Funds Enterprise Funds Any new funds created by the District, unless specifically exempted by the governing27 body; in accordance with state law or GASB pronouncements. CLASSIFICATION FUND BALANCES

3433 IV.

1918

26 •

1716 II.

E. Restricted fund balance amounts constrained to specific purposes by their providers (such7 as grantors, bondholders, and higher levels of government), through constitutional8 provisions, or by enabling legislation.

109

VI. ORDER OF RESOURCE USE2019 If resources from more than one fund balance classification could be spent, the school district21 will strive to spend resources from fund balance classifications in the following order (first to22 last): restricted, committed, assigned, and unassigned.

2423

VIII. ASSIGNING FUND BALANCE3130

The school board, by majority vote, may assign fund balances to be used for specific purposes32 when appropriate. The board also delegates the power to assign fund balances to the following:33 the superintendent and/or business manager. Assignments so made shall be reported to the school34 board on a monthly basis, either separately or as part of ongoing reporting by the assigning party35 if other than the school board. An appropriation of an existing fund balance to eliminate a projected budgetary deficit in the37 subsequent year’s budget in an amount no greater than the projected excess of expected38 expenditures over expected revenues satisfies the criteria to be classified as an assignment of39 fund balance.

F. Unassigned fund balance amounts that are available for any purpose; these amounts are11 reported only in the general fund.

A majority vote of the school board is required to commit a fund balance to a specific purpose27 and subsequently to remove or change any constraint so adopted by the board.

D. Nonspendable fund balance amounts that are not in a spendable form (such as inventory) or4 are required to be maintained intact (such as the corpus of an endowment fund).

1817

The school district will strive to maintain a minimum unassigned general fund balance of 1016 percent of the annual budget.

1312

VII. COMMITTING FUND BALANCE2625

V. MINIMUM FUND BALANCE1514

424140

2928

© MTSBA 2017 18 75151 Page 3 of 32 IX. REVIEW43 The school board will conduct, at a minimum, an annual review of the sufficiency of the5 minimum unassigned general fund balance level.9876 Legal References:10 Statement No. 54 of the Governmental Accounting Standards Board14131211

1514

343332

302928

2019

The terms of the lease must comply with 20 6 625, MCA. If real property is acquired, the18 trustees shall comply with 20 6 603, MCA.

Personal property the lease cannot be more than seven (7) years. Real property the lease cannot be more than fifteen (15) years.

§ 20 6 625, MCA Authorization to lease buildings or land for39 school purposes.

4443424140

The trustees of any district may lease buildings or land suitable for school purposes when it is21 within the best interests of the district to lease the buildings or land from the county,22 municipality, another district, or any person. The term of the lease may not be for more than23 fifteen (15) years unless prior approval of the qualified electors of the district is obtained in the24 manner prescribed by lase for school elections, in which case the lease may be for a term25 approved by the qualified electors, but not exceeding ninety nine (99) years. Whenever the lease26 is for a period of time that is longer than the current school fiscal year, the lease requirements for27 the succeeding school fiscal years shall be an obligation of the final budgets for such years.

The trustees of a district can lease property with an option to purchase.

Legal Reference: § 20 6 603, MCA Trustees’ authority to acquire or dispose of35 sites and buildings when election required.

1312

§ 20 6 609, MCA Trustees’ authority to acquire property by37 lease purchase agreement.

Cross Reference: Policy 7251 Disposal of school district property without31 a vote.

1716

3. The electronic signature, as well as the documents to which it is affixed, cannot be35 altered once the electronic signature is affixed. If the document needs to be36 altered, a new electronic signature must be obtained; and 4. The electronic signature conforms to all other provisions of this policy.

The District shall maintain District electronically signed records in a manner consistent with the40 District’s document retention policies yet also capable of accurate and complete reproduction of41 the electronic records and signatures in their original form. Such retention should include a42 process whereby the District can verify the attribution of a signature to a specific individual,43 detect changes or errors in the information contained in the record submitted electronically and44 protect and prevent access and/or manipulation or use access/use by an unauthorized person.

“Electronic signature” means an electronic sound, symbol, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. Electronic signatures or digital signatures can take many forms and can be created using many14 different types of technology. For the purpose of this policy an electronic signature means any15 electronic identifier intended by the person using it to have the same force and effect as a manual16 signature. District Use of Electronic Signatures2019 When not practical or possible to have an approved individual physically sign a document, and21 not otherwise prohibited by applicable laws, electronic signatures may satisfy the requirement of22 a written signature when transacting business with and/or for the District and/or with23 parents/guardians when the authenticity and reliability of such electronic signature(s) meets the24 provisions of this policy. In such instances, the electronic signature shall have the full force and25 effect of a manual signature. In order to qualify for acceptance of an electronic signature the following additional28 requirements are applicable:3029

474645

3938

2726

1312

1817

2. The identity of the individual signing the document with an electronic signature is33 capable of being validated through the use of an audit trail;

1. The electronic signature identifies the individual signing the document by his/her31 name and title;

The District shall maintain a hardcopy of the actual signature of any District employee4 authorized to provide an electronic signature in connection with school board business. of the electronic signature protocols by any District employee serves as grounds for7 disciplinary action up to and including termination. Use of Electronic Signatures

3. The District is unaware of any specific reason to believe the document has been20 altered subsequent to the electronic signature; and

3130

Should it be discovered that a student has falsified a parent’s electronic signature on an official32 District document, the student may be subjected to discipline and the Administrators of the33 District are authorized, at their discretion, to thereafter only accept manual signatures associated34 with any submitted school document. Legal Reference: 30-18-102(9), MCA Definitions38 30 18 106(4), MCA Legal recognition of electronic records,39 electronic signatures, and electronic40 contracts41 42.8.106, ARM Electronic submission of documents and42 electronic signatures

The District’s Superintendent or designee may, at his or her discretion, request that an original of24 the electronic communication, signed manually by hand, be forwarded to the District in a timely25 manner.

65 Abuse

1110

District personnel may periodically audit the authenticity of such signature via a security28 procedure including such acts as making follow up inquiry to the individual/entity who has29 submitted such electronic signature.

2. The District is unaware of any specific individualized reason to believe that the18 signature has been forged;

4. The signature is capable of verification.

1514

373635

98 Parent/Student

2322

1. Such communication with signature, of its face, appears to be authentic and16 unique to the person using such signature;

With regard to documentation received by the District with an electronic signature from a12 parent/legal guardian, so long as the following provisions are met, the District may receive and13 accept such electronic signature as an original document:

2726

4443

© MTSBA 2020 CHOTEAU PUBLIC SCHOOLS R = required 8000 NONINSTRUCTIONALSERIESOPERATIONSTABLEOFCONTENTS 8000 Goals 8100 Transportation 8102 Contracting for Transportation Services 8110 Bus Routes and Schedules 8111 Transportation of Students with Disabilities 8121 District Owned Vehicles 8123 Driver Training and Responsibility 8124 Student Conduct on Buses 8125 School Bus Emergencies 8129 Chemical Safety 8132 Activity Trips R 8200 Food Services R 8205 Meal Charge Policy R 8210 Food Service Procurement Policy 8225 Tobacco Free Policy 8300 Risk Management R 8301 District Safety 8303 Cleaning and Disinfecting 8320 Property Damage 8410 Operation and Maintenance of District Facilities 8411 Water Supply Systems 8420 District Wide Asbestos Program 8421 Lead Renovation R 8425 8425P Service Animals R 8430 Records Management 8440 Computer Software 8450 Automatic External Defibrillators (AED) 1

© MTSBA 2020 Choteau Public Schools21 Adopted on: 11/30/19983 Reviewed on: 3/13/20184 8000 NONINSTRUCTIONAL OPERATIONS Revised on:111098765 Goals1312 In order for students to obtain the maximum benefits from their educational program, a complex14 set of support services must be provided by the District. These services are essential to the15 success of the District, and the staff that provides them is an integral part of the educational16 enterprise. Because resources are always scarce, all assets of District operations, including non-17 instructional support services, shall be carefully managed in order to obtain maximum efficiency18 and economy. To that end, the goal of the District is to seek new ways of supporting the19 instructional program, which shall maximize the resources directly available for students’20 learning programs.2524232221

2019

1716

In Town Busing3534 In town busing is defined as the busing of students within three (3) miles of their school. In town busing36 is a privilege the District can discontinue at any time. The Superintendent will establish guidelines under37 which a student may request in town busing. Children in Foster Care4140

3332

1211

3029

Transportation109

1. Resides three (3) or more miles, over the shortest practical route, from the nearest operating13 public elementary or public high school;14 2. Is a student with a disability, whose IEP identifies transportation as a related service; or15 3. Has another compelling and legally sufficient reason to receive transportation services.

3938

The Superintendent will appoint a Point of Contact (POC) to coordinate activities relating to the District’s42 provisions of services to children placed in foster care, including transportation services. The43 Superintendent, or designee, will inform the Department of Health and Human Services who is the POC44 for the District. The District will collaborate with the Department of Health and Human Services when45 transportation is required to maintain children placed in foster care in a school of origin outside their46 usual attendance area or District when in the best interest of the student. Under the supervision of the47 Superintendent/designee, the POC will invite appropriate District officials, the Department of Health and48 Human Services POC, and officials from other districts to consider how such transportation is to be49 arranged and funded in a cost effective manner.

The District may provide transportation by school bus or other vehicle or through individual21 transportation such as paying the parent or guardian for individually transporting the student. The Board22 may pay board and room reimbursements, provide supervised correspondence study, or provide23 supervised home study. The Board may authorize children attending an approved private school to ride a24 school bus, provided that space is available and a fee to cover the per seat cost for such transportation is25 collected. The District may transport and charge for an ineligible public school student, provided the26 parent or guardian pays a proportionate share of transportation services. Fees collected for transportation27 of ineligible students shall be deposited in the transportation fund. Transportation issues that cannot be28 resolved by the trustees may be appealed to the county transportation committee. Homeless students shall be transported in accordance with the McKinney Homeless Assistance Act and31 state law.

The District may elect to reimburse the parent or guardian of a student for individually transporting any18 eligible student.

The District may provide transportation to and from school for a student who:

50494847464544434241403938373635343332

1716

2322 Legal

© MTSBA 2020 1 81002 Page 2 of 243 If there are additional costs to be incurred in providing transportation to maintain a student in the school5 of origin, the District will provide transportation to such school if:76 • The Department agrees to reimburse the District for the cost of such transportation;8 • The District agrees to pay for the cost of such transportation; or9 • The District and the Department agree to share the cost of such transportation.1110 Definitions1312

types25 of

29 children30

26 §

“Foster Care” means 24 hour care for children placed away from their parents, guardians, or person14 exercising custodial control or supervision and for whom the Department has placement care and15 responsibility. “School of origin” means the school in which a child is enrolled at the time of placement in foster care. While “Best Interest” is not defined in ESSA, that determination shall take into account all relevant20 factors, including consideration of the appropriateness of the current educational setting, and the21 proximity to the school in which the child is enrolled at the time fo foster care placement. Reference: § 20 10 101, MCA Definitions § 20 10 121, MCA Duty of trustees to provide transportation transportation bus riding time limitation 20 10 122, MCA Discretionary provision of transportation and payment for this transportation 20 10 123, MCA Provision of transportation for nonpublic school 10.7.101, et seq., ARM Pupil Transportation 10.64.101 700, et seq., ARM Transportation

28 §

1918

1716

107, MCA Power of trustees36 § 20

125, MCA Bid letting for contract bus payments under37 transportation contract38 10.7.108, ARM Bus Contracts42414039

102, MCA School bus requirements35 § 20

2423

34333231 Legal Reference: § 20

If the Board enters into a contract for transportation services, the contractor shall operate such11 equipment in accordance with District policy and the rules and regulations of the Board of Public12 Education. The contract shall be in effect for not more than five (5) years. Before entering into13 the first (1st) such contract, the District shall determine that the cost of contracting for the14 ensuing term will not exceed projected costs of operating its own system. Before any15 transportation contract is awarded to a private party or contractor, the trustees shall: 1. Secure bids by advertising for a twenty one (21) day period (three (3) consecutive18 weeks); or2019 2. Negotiate a new contract with the current contractor, provided the new contract does not21 exceed by more than twelve percent (12%) per year the basic costs of the previous22 contract. No money shall be expended, unless a contract with a private carrier has been executed. The25 Board Chairperson will sign such contracts on behalf of the District.

2726

The District reserves the right to own, operate, and to choose with respect to any other form of28 transportation, whether it be regular school, co curricular, extracurricular, or District business29 programs, the means of transportation which best fits District needs at that particular time, as determined by the Board. 10 10 10

2625

1615

2. The District may extend a bus route across another transportation service area, if it is27 necessary in order to provide transportation to students in the District’s own28 transportation service area. A district may not transport students from outside its29 transportation service area.

The Superintendent’s designee is responsible for scheduling bus transportation, including11 determination of routes and bus stops. Such routes are subject to approval of the county12 transportation committee. The purpose of bus scheduling and routing is to achieve maximum13 service with a minimum fleet of buses consistent with providing safe and reasonably equal14 service to all bus students.

4544

In order to operate the transportation system as safely and efficiently as possible, the following17 factors shall be considered in establishing bus routes:

3534

1918

3837

1. A school bus route shall be established with due consideration of the sum total of local20 condition