Exhibitor, Sponsorship & Advertising Opportunities
Changing with our World
April 29 – May 1, 2010 | Indianapolis, Indiana 15th Annual Convention and Trade Show Indiana Convention Center
Make the most of your marketing dollars and allow us to shine the spotlight on your company at the Midwest Propane Gas Convention. Over 600 propane markers gather in the Midwest once a year allowing you to meet with decision makers while maximizing your time and money.
Pay for your Exhibit Space or Sponsorship in full by October 1st and pay last year’s prices. Exhibiting and sponsoring at the 15th annual Midwest Propane Gas Convention and Trade Show will allow you to: • uncover new business opportunities for your company • demonstrate your products and services to qualified professionals • develop relationships with new and valued customers • make contacts with hard to reach decision makers • offer solutions to the challenges attendees face • send the message that you are active in and supportive of the industry Nothing does more for your bottom line than the right people learning about your services and products. Take advantage of this excellent opportunity! Return the enclosed agreement today!
What Can You Expect? • FREE registrations for your exhibit personnel with access to all events • FREE mailing list of advance registrants prior to the convention • FREE carpeting in all aisles and 10’x10’ booths • FREE attendee mailing list following the convention • FREE company listing in the Convention Program • Last year’s prices when you pay in full by October 1, 2009 • 6 hours of exclusive Trade Show time • Exhibit space reserved on a first-come, first-served basis • Announcement of your participation to all registrants in advance • Discount on registration fees for additional exhibit personnel • Hundreds of qualified decision makers in attendance
Highly Influential Marketers Attend the Trade Show Attendees come from across the Midwest to visit with exhibitors. The majority of the attendees are from Illinois, Indiana, Kentucky, Michigan, and Ohio. At the last convention over 93% of the attendees were the decision maker for their company or influence the decisions being made and for more than half of these decision makers, this is the only Convention they attended last year!
2010 Agenda Thursday, April 29, 2010 11:00 a.m. Golf Outing 2:00 p.m. – 3:30 p.m. Registration 2:00 p.m. – 3:30 p.m. Truck Move-In 6:00 p.m. – 7:30 p.m. Opening Reception Friday, April 30, 2010 Employee Day 7:30 a.m. – 7:00 p.m. Registration 8:00 a.m. – 12:00 p.m. State Board Meetings 8:00 a.m. – 2:00 p.m. Exhibitor Move-In 12:00 p.m. – 1:15 p.m. Lunch on Own 1:15 p.m. – 2:30 p.m. Keynote Speaker 2:45 p.m. – 3:30 p.m. PERC Seminar 3:45 p.m. – 4:45 p.m. Educational Seminars 4:00 p.m. – 7:00 p.m. Trade Show 6:00 p.m. – 7:00 p.m. Happy Hour on the Trade Show Floor Saturday, May 1, 2010 Employee Day 7:30 a.m. – 12:30 p.m. Registration 8:00 a.m. – 9:00 a.m. Educational Seminars 8:30 a.m. Spouse Event 9:00 a.m. – 12:00 p.m. Trade Show 11:00 a.m. Silent Auction Closes 12:00 p.m. – 4:00 p.m. Trade Show Move-Out 12:15 p.m. – 2:00 p.m. Supply Seminar & Luncheon
Increase your return on investment by purchasing a Full Recognition Package. The benefits and savings found with Full Recognition Packages are unsurpassed. These packages provide visibility and access to attendees with exhibit space, advertising space in the convention program and sponsorship recognition – all at a discounted price. Full Recognition Packages are a cost effective way to reach key decision makers before, during and after the convention. The more your company’s logo is seen, the more it will be remembered. Make the most of your participation and your marketing dollars today! Benefits of a Full Recognition Package
• Premium visibility - your company’s name is visible multiple times in front of key decision makers • Appreciation from attendees – industry leaders will notice and appreciate your support throughout the convention and remember your company long after the event • Save money – packages are designed to offer you the most recognition and contact with attendees at a discounted price • Right of first refusal of your selected sponsorship in 2010 • Right to select your exhibit booth location for 2010, prior to non-sponsoring companies • Acknowledgement in attendee confirmation letters • Company logo in the registration brochure as possible, based on print deadlines • Company logo in the convention program • Acknowledgment on the Midwest Propane Gas Association website • An electronic list of attendees prior to and following the convention
Paid in full before October 1, 2009 $6,710 Paid in full after October 1, 2009 $7,930 • 10’x10’ booth in a premium location • Color advertisement on outside back cover of the convention program • One complimentary golf registration • 9 complimentary convention registrations • Choice of one of the following sponsorships: Center Trade Show Lounge You will be the center of all the trade show action when you sponsor the furniture in the center lounge. Cocktail tables will be located in the center of the trade show floor along with the Silent Auction. When attendees gather at the center lounge to network and relax, they will see your logo on the cocktail tables and on a sign in the center lounge area. You may also provide promotional material for your company to place in the lounge. o
New this year is lunch during the supply seminar on Saturday. Your company logo will be displayed for all to see when you sponsor one of the lunch buffets. o
Opening Keynote Speaker
Help kick the Convention off right with a powerful speaker that will motivate and inspire attendees. Your company logo will be on a sign welcoming attendees to the room and on the lectern. A representative from your company can be on hand to meet with attendees and may distribute notepads and or pens for attendees to take notes
Visit www.midwestpropanegasconvention.com for even more benefits of a Full Recognition Package.
All packages are priced for a 10’x10’ booth. If you require a truck space, add the amount below to the above package prices
Paid Before or 10/1/09 Paid After 10/1/09 10’x30’ truck space $786.50 $929.50 10’x40’ truck space $1,301.30 $1,538 10’x50’ truck space $1,815 $2,145
Paid in full before October 1, 2009 $5,060 Paid in full after October 1, 2009 $5,980 • 10’x10’ booth in a corner location • Full-page color inside cover advertisement in the convention program • 8 complimentary registrations • Choice of one of the following sponsorships: Name Badges Sponsor the name badges and your company logo will appear on every attendee’s name badge worn throughout the convention. Your company logo will be seen by hundreds of marketers and their employees in attendance. o
Neck Cords Welcome attendees to the convention and keep your name in the spotlight for the entire convention with your company name printed on neck cords for the name badges. Imagine seeing your company name on every convention attendee as they visit the trade show, attend educational sessions and other convention activities. o
Saturday Beverage Break Attendees will take advantage of the beverage break in between sessions on Saturday and you will be the center of attention. Your company logo will be displayed on a sign in the break area. You are welcome to enhance your sponsorship and distribute your company’s notepads and pens. o
Show Bags Attendees and their employees will carry a bag with your logo everywhere they go throughout the convention. o
Supply Seminar Providing valuable information to attendees who attend the Supply Seminar will put your company in the spotlight. Your company logo will be displayed on the lectern during the seminar and on a sign outside the meeting room. o
Paid in full before October 1, 2009 $3,410 Paid in full after October 1, 2009 $4,030 • 10’x10’ booth • Full page black and white advertisement in the convention program • 7 complimentary registrations • Choice of one of the following sponsorships: Box Lunches for the Golf Outing Your company representative will be on hand to greet golfers as they receive a box lunch from your company. Your company name and logo will be on a sign posted in the lunch area and you have the opportunity to place a sticker of your company’s logo on the box lunch. o
Convention Shuttles Your company logo and one of your employees will travel through the Indiana Convention Center transporting grateful attendees from the entrance to the exhibit hall. o
Friday Beverage Break Attendees appreciate a refreshing beverage break between the seminars on Friday. Your company logo will be displayed next to the beverage station thanking you for your generosity. o
Friday Snack Break Attendees will enjoy a delicious snack during a break between the seminars on Friday. Your company logo will be displayed next to the snack station thanking you for your generosity. o
Opening Reception Food Station Your company logo will be on the sign next to one of the food stations at the Opening Reception. o
Registration Brochure Your company logo will appear on the outside cover of the Registration Brochure that is mailed to over 6,000 Marketers. o
Paid in full before October 1, 2009 $2,970 Paid in full after October 1, 2009 $3,510 • 10’x10’ booth • 2/3 page advertisement in the convention program • 6 complimentary registrations • Choice of one of the following sponsorships: Convention Newsletter Your company logo will be on the front cover of the first piece of information that is mailed to over 6,000 potential attendees. o
Convention Program Stand out and be noticed when you sponsor the most visible printed material distributed during the convention. Your company logo will appear on the outside cover of the program given to all attendees. o
Golf Tournament Carts Your company will be in the spotlight at one of Indiana’s premier golf courses during this year’s golf tournament. Your company logo will travel the course on the carts used by golfers. o
Happy Hour Snacks Attendees will appreciate a snack while they visit exhibitors on the trade show floor during the trade show opening. Your company logo will be on a sign next to the table. o
Paid in full before October 1, 2009 $1,760 Paid in full after October 1, 2009 $2,080 • 10’x10’ booth • 1/3 page advertisement in the convention program • 5 complimentary registrations • Choice of one of the following sponsorships: Beverage Tickets Treat your customers to a cocktail during Friday’s happy hour on the tradeshow floor. You may distribute 100 drink tickets with your company logo before and during the reception. o
Convention Survey Leave a lasting impression and sponsor the convention survey. Your company logo will appear on every survey sent out to over 1,000 attendees. o
Directional Sign Your company logo will be placed in the top section of an 8’ high x 4’ wide sign placed in high traffic areas to provide direction to attendees while in the Convention Center. o
Educational Session Sponsoring an educational session exposes your company directly to the decision makers. Marketers will appreciate your efforts in educating and updating them on the latest advancements and trends in the industry. Your company logo will be on the lectern and you may pass out company notepads and pens as people enter the session. o
Exhibitor Coffee Break Your company logo will be on a sign outside the exhibitor lounge during one of the coffee breaks for Exhibitors. o
Golf Hole Your company logo will be seen by all golfers on the sign at the golf hole you sponsor during the golf tournament. o
Mints at Registration Attendees will be able to pick up your logo on a delicious mint when they pick up their badge at registration. o
Spouse Event Back by popular demand is the fashion program, breakfast, and private shopping experience at Nordstrom on Saturday morning. Your logo will appear on a sign next to the stage for the duration of the program and breakfast. o
Individual Items Exhibit Booth Paid Before 10/1/09 Paid After 10/1/09 10’x10’ Booth $1,100 $1,300 20’x30’ Peninsula $7,920 $9,360 20’x50’ Peninsula $13,200 $15,600 10’x30’ Vehicle space* $1,754.50 $2,073.50 10’x40’ Vehicle space* $2,268.75 $2,681.25 10’x50’ Vehicle space* $2,783 $3,289 * The space you rent for your vehicle/truck display must accommodate your vehicle/truck, plus any table and/or chairs desired. The vehicle/truck spaces must have a vehicle or truck displayed or the cost of 10’x10’ booths equal to the size of the vehicle/truck space will be assessed.
Additional Cost for High Traffic Areas
FREE Access to Convention Activities
Premium Spaces - Add $100 to your price Corner Booths - Add $50 to your price
Exhibiting companies are provided FREE registrations for access to the Trade Show, Educational Sessions, Trade Show Reception and the Trade Show Lunch. Additional registrations, allowing full access to all convention activities, are available at a special, reduced, per person registration price of $25. Listed below is the number of FREE name badges you will receive: 10’x10’ booth Each additional 10’x10’ booth All vehicle/truck spaces
4 badges 4 more badges 6 badges per vehicle/truck space
Advertise in the Convention Program Receive a return on your advertising investment throughout the year when you advertise in the Convention Program. The Program includes the convention agenda, educational information and a detailed directory of exhibitors, making it a handy reference guide for attendees to use back at the office. Stand out and be noticed when you advertise in the Convention Program. This is the most visible printed material distributed during the convention, making it an investment with ample return. Reserve your space today! Advertisement Sizes Full Page 3 1/2”w x 8 1/2”h 2/3 Page 3 1/2”w x 5 3/4”h 1/3 Page 3 1/2”w x 2 3/4”h Color inside front cover 4”w x 9”h Color inside back cover 4”w x 9”h Color outside back cover 4”w x 9”h
Rates $350 $250 $150 $750 $650 $850
Black & White Advertisements Art is required by March 19, 2010. Advertiser-provided .pdf files are preferred, although camera-ready/laser printed art is accepted. Advertisement sizes must be as listed above and must be black and white. E-mail the .pdf file to email@example.com. No modifications will be made. Improperly formatted artwork will be returned to the advertiser and no refund of the advertisement cost will be given after November 13, 2009.
Cover Color Advertisements Art is required by March 19, 2010. Color laser of ad with MAC format disk containing Quark, PhotoShop or Illustrator file must be ready for output and must be the exact size as listed above. Mark disk with name and telephone number of the person who created the file. Mail disk or e-mail the file to propane@ conventionmanagers.com. No modifications will be made. Improperly formatted artwork will be returned to the advertiser and no refund of the advertisement cost will be given after November 13, 2009.
Sponsorship All sponsorships are available for individual purchase. The price and the sponsorship options are listed below. Please refer to the packages for the descriptions of each option. $5,000 Sponsorships - Select one o Center Trade Show Lounge o Lunch Buffet o Opening Keynote Speaker $3,500 Sponsorships - Select one o Name Badges o Neck Cords o Saturday Beverage Break o Show Bags o Supply Seminar $2,000 Sponsorships - Select one o Box Lunches for the Golf Outing o Convention Shuttles o Friday Beverage Break o Friday Snack Break o Opening Reception Food Station o Registration Brochure $1,200 Sponsorships - Select one o Convention Newsletter o Convention Program o Golf Tournament Carts o Happy Hour Snacks $550 Sponsorships - Select one o Beverage Tickets o Convention Survey o Directional Sign o Educational Session o Exhibitor Coffee Break o Golf Hole o Mints at Registration o Spouse Event
2010 MIDWEST PROPANE GAS CONVENTION AND TRADE SHOW
April 29 – May 1, 2010
In accordance with the Rules and Regulations stated in this agreement the organization below has entered into this contract with the Midwest Propane Gas Association for the space and/or the services indicated below. PLEASE PRINT OR TYPE Contact Name
I, a duly authorized representative of the organization listed above, agree to all Rules and Regulations contained in this agreement.
We desire booth separation from: (list company names)
1 �������������������������������������������������������������������� 3 �������������������������������������������������������������������� Brief Description of Your Product/Service
1. MEMBERSHIP INFORMATION Check all that apply. Non-members must pay an additional $200. q NPGA q Illinois q Indiana q Kentucky q Michigan q Ohio
2. FULL RECOGNITION PACKAGES q Diamond q Platinum q Gold q Silver q Bronze
Payment received before 10/1/09 $6,710 $5,060 $3,410 $2,970 $1,760
Payment received after 10/1/09 $7,930 $5,980 $4,030 $3,510 $2,080
Sponsorship selection ��������������������������������������������������
3. EXHIBIT SPACE SELECTION Check the booth size needed. Quantity __10’x10’ Booth __20’x30’ Peninsula __20’x50’ Peninsula __10’x30’ Vehicle space** __10’x40’ Vehicle space** __10’x50’ Vehicle space**
Individual Paid in Paid in full before full after 10/1/09 10/1/09 q $1,100 q $1,300 q $7,920 q $9,360 q $13,200 q $15,600 q $1,754.50 q $2,073.50 q $2,268.75 q $2,681.25 q $2,783 q $3,289
Full Recognition Paid in Paid in full before full after 10/1/09 10/1/09 q FREE q FREE q $6,820 q $8,060 q $12,100 q $14,300 q $786.50 q $929.50 q $1,301.30 q $1,538 q $1,815 q $2,145
If not a member of an Association above, add q $200 Premium Spaces q $100 additional q Free (Diamond level only) Corner Booths q $50 additional q Free (Platinum level only)
Total Booth Cost $__________________________ ** Space rented must accommodate the vehicle/truck displayed, plus any table and/or chairs desired by exhibitor. See Section 2 of Rules and Regulations on back of this agreement.
4. BOOTH LOCATION Select four (4) different locations. Exhibit space is
reserved on a first-come, first-served basis, based on receipt of your contract and payment. If you are not assigned any of your choices, know they have been contracted to another exhibiting company. 1________________ 2_________________ 3_________________ 4_______________
q Check here if your booth requires a gas connection.
(This will effect your booth location)
��������������������������������������������������������������������� ��������������������������������������������������������������������� ��������������������������������������������������������������������� List Special Activities Planned (i.e. loud music, cooking demonstration) ���������������������������������������������������������������������
5. ADVERTISEMENT IN CONVENTION PROGRAM
Indicate your advertisement size. Full payment of your advertisement is required with the contract. Artwork is required by March 19, 2010. q Color outside cover (4”w x 9”h)����������������������������������������������������������������� $850 q Color inside front cover (4”w x 9”h)����������������������������������������������������������� $750 q Color inside back cover (4”w x 9”h)����������������������������������������������������������� $650 q Full Page (3 1/2”w x 8 1/2”h)�������������������������������������������������������������������� $350 q 2/3 Page (3 1/2”w x 5 3/4”h)�������������������������������������������������������������������� $250 q 1/3 Page (3 1/2”w x 2 3/4”h)�������������������������������������������������������������������� $150
6. CONVENTION SPONSORSHIP
q $5,000 Sponsorship q $3,500 Sponsorship
q $2,000 Sponsorship q $550 Sponsorship q $1,200 Sponsorship
Sponsorship Selection ������������������������������������������������ Credit Card Pay by check and receive a 2% discount Visa MasterCard Credit card
*This number is required for all transactions when the Visa and MasterCard cannot be swiped to protect the cardholder from fraud. It is a three-digit number printed on the signature panel on the back of your card immediately following the last four digits of your account number.
Print name on Credit Card: ���������������������������������������������� Signature:������������������������������������������������������������� (Authorizing Midwest Propane Gas Association to charge account)
INSTRUCTIONS TO VALIDATE AGREEMENT 1. Attach a check, payable to Midwest Propane Gas Association, for the full cost of your requested exhibit space and/or advertisement and/or sponsorship and save 2%, or include a credit card number to secure the space. 2. Return completed form and check to: Midwest Propane Gas Association, 135 S. Mitthoeffer Rd., Indianapolis, IN 46229. 3. Questions call MPGA at 800-319-5823 Fax: 317-578-0621 or email: firstname.lastname@example.org.
RULES & REGULATIONS Please read these rules and regulations. This section contains information you must know and agree to. 1. EXPOSITION SPONSORSHIP & MANAGEMENT:
The Midwest Propane Gas Convention and Trade Show is produced by and is the property of Midwest Propane Gas Association (MPGA). The MPGA will provide show management and attendance promotion. No exhibits, displays or demonstrations will be permitted in hotel meeting rooms, suites, guest sleeping rooms, or other locations outside the designated exhibit area. Violation of this policy may result in sanctions at future MPGA trade shows. Such sanctions could include forfeiture or restriction of future participation privileges.
2. CONTRACT FOR EXHIBIT SPACE:
The order for booths, assignment of space, and/or the full payment of rental charge, constitutes a contract or rental of the space assigned. An exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price. Exhibitors must agree to furnish their exhibits so as not to obstruct the view of other exhibits. No partition other than the 36 inches high side dividers provided by MPGA will be permitted unless specifically approved. Uniform booth signs bearing the name of the exhibitor will be provided by MPGA at no extra cost, or exhibitors may use their own sign if desired. No signs of any kind may be displayed at a height greater than 8 feet from the floor to the top of the sign unless an island or peninsula is rented. Standard booth back and side rails will be provided without charge. Booth back drapes are 8 feet in height and side divider rails are 36 inches in height. Width of special back drapes must be 2 inches less than back drape and may be 8 feet high only to half the depth of the booth. Any exhibits exceeding the maximum height and width indicated above will have to conform to the required size or pay for the exhibit spaces surrounding them. Carpet for each 10’ x 10’ exhibit booth will be furnished by the MPGA. VEHICLES: Space contracted must accommodate exhibitor tables and chairs in addition to display vehicle. Only vehicles may be displayed in these spaces. If aisle space is encroached, exhibitor will be required to tear down the encroachment.
3. ASSIGNMENT OF SPACE:
Allocations of available space will be made first-come, first-served, based on size of space. MPGA reserves the right to make final space assignment or change the space assignment after the acceptance of the application should it be in the best interest of the show. All booths are clearly shown on the floor plan. Dimensions are believed to be accurate but only warranted to be approximate. The price of space includes booths of appropriate construction, uniform signs for each booth and adequate illumination of space. Exhibitors having booths of their own construction may use them if they conform to the size and height limitations indicated. All efforts will be made to honor separation from other companies indicated on agreement, but separation is not guaranteed. “Separation” is determined as not being directly beside or across from a competitor.
4. PAYMENT OF SPACE:
11. SOLICITATION BY NON-EXHIBITORS AND NON-REGISTERED ATTENDEES:
Persons connected with non-exhibiting concerns are prohibited from any dealings, exhibiting, or soliciting within the Exposition Area or conference facilities. Exhibitors are urged to report immediately any violations of this rule to the Show Management.
12. LIABILITY AND INSURANCE:
Exhibitor agrees to protect, save, and keep Midwest Propane Gas Association forever harmless from any damages or charges imposed for violation of any law or ordinance, by the negligence of the Exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the Indiana Convention Center and Midwest Propane Gas Association regarding the exposition premises. Further, Exhibitor will at all times protect, indemnify, save, and keep harmless the Board of Directors and Steering Committee for Midwest Propane Gas Association, Show Management, and subcontractors against and from any and all loss, cost damage, liability, or expense arising from or out of or by reason of said Exhibitor’s occupancy and use of the Exposition premises or a part thereof. The MPGA will exercise responsible care for the protection of Exhibitor’s material and displays. However, the Exhibitor, on signing the contract expressly releases Midwest Propane Gas Association and the Indiana Convention Center from, and agrees to indemnify same against any and all claims for such loss, damage or injury. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense. Security guards will be furnished during the installation, open hours, and dismantling of the show. The furnishing of the guards will not increase the liability of Show Management or Show Sponsors. ONLY THOSE EXHIBITORS PROPERLY IDENTIFIED AND WITH PERMISSION OF SHOW MANAGEMENT MAY ENTER THE EXHIBIT AREA DURING NON-SHOW HOURS.
Fire regulations require all display material used for decoration to be flame proofed. All electrical equipment, including signs and lights, will be in good condition and able to pass inspection of the Fire Marshal. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in the MPGA trade show. The use of flammable materials, substances or fluids of any nature, which are prohibited by fire regulations, may not be used in any booth. The materials which may be displayed include liquefied petroleum gas systems, gas consuming appliances, measuring instruments, recording and control apparatus, gas storage utilization equipment, and any other devices, materials or services applying to the marketing, storage, transportation or utilization of liquefied petroleum gas. NO LP-Gas may be brought into the Indiana Convention Center. Natural gas hook-ups are available. VEHICLES: LP-Gas tanks that contain LP-Gas are not permitted in the Exhibit Hall, and must be emptied and purged before entering the Indiana Convention Center. Refueling may be available at move-out if demand warrants.
Contracts must be accompanied by the full payment made payable to Midwest Propane Gas Association. Exhibitors failing to make the payment for their exhibit space will not be allowed to have space held for them. In order to receive last year’s price for Full Recognition Packages and for Exhibit space, full payment must be received by the Midwest Propane Gas Convention on or before October 1, 2009. All agreements and payments received after October 1, 2009 will be charged the 2010 rates.
5. CANCELLATION OR WITHDRAWAL:
Information will be forwarded upon receipt of signed contract.
Upon giving written notice, an Exhibitor may cancel or withdraw from the MPGA prior to November 13, 2009, however, no refund will be given unless all booth space has been sold; then 50 (fifty) percent of the deposit will be returned approximately 30 (thirty) days after the show closes. After November 13, 2009, no refund will be given. Total payment for reserved exhibit space will be due for cancellations made after November 13, 2009. The date upon which the notice of cancellation is received will apply as the official date of cancellation. MPGA has the right to resell the space vacated upon notification of cancellation.
6. OCCUPANCY OF SPACE:
Truck/Vehicle space must be available to move in Thursday, April 29, 2010 starting at 1:00 pm. Installation will begin as early as 2:30 pm - 7:00 pm on Thursday, April 29, 2010 and from 9:00 am – 2:00 pm on Friday, April 29, 2010. All items must be removed from the aisles by 2:00 pm on Friday, April 29, 2010. The Trade Show will officially open at 4:30 pm, Friday, April 29, 2010 and close at 5:00 pm on Saturday, May 1, 2010. Exhibits must be removed by 11:00 am, Sunday, May 2, 2010. All times subject to change. Final times will be listed in exhibitor kit.
7. TERMINATION OF EXHIBIT:
If the premises, where the MPGA is hosted, are destroyed or damaged, or the MPGA fails to take place as scheduled, or is relocated or interrupted and discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency, or for any other reason, this contract may be terminated by the Midwest Propane Gas Association. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of Midwest Propane Gas Association will be to return the Exhibitor’s rental payment.
8. EXHIBITOR’S REPRESENTATIVE:
Each Exhibiting organization must name at least one person to be its official representative, with authorization to enter into such service contracts necessary for the installation and removal of exhibits and the provision of services, for which the Exhibitor will be responsible. At least one person and a professional display must be in the Exhibit Booth space when the Exposition is open. An exhibitor without a display will not be entitled to the complimentary name badges. Should the complimentary name badges be issued and the exhibitor does not have a display and a person in the rented Exhibit Booth space, an additional charge of $500 per badge issued will be assessed. Exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this contract. No two companies of different ownership can share a single booth. Each exhibitor agrees to abide by the foregoing rules and regulations and by any amendments or additions there to that may hereafter be established or put into effect by the MPGA. These rules are subject to revision by the MPGA and all points not covered are subject to its decision. They have been formulated for the best interest of the exhibitors as well as the Midwest Propane Gas Association, and all participants in the exposition are asked to cooperate in the observance of them.
9. SOLICITATION IN THE EXPOSITION:
The aisles and other space in the Exposition Area are not leased to the exhibitors and will be under the control of MPGA. All displays, interviews, conferences, distribution of literature, lectures, or any other type of activity will be conducted inside the space contracted. Exhibitors’ representatives standing in aisles or in front of exhibit booths of other Exhibitors for advertising purposes is strictly prohibited. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, rails, etc. will not be permitted to intrude into or over aisles.
10. EXHIBIT STANDARDS:
MPGA will have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable to, or in keeping with the character or purpose of the show. Questionable exhibits will be modified at the request of Show Management. Show Management reserves the right to interpret and remove from the show program materials, advertising, or literature that which they feel would be in bad taste if such materials were displayed. This includes themes or shows that are sexually explicit, feature nudity, or display any other content of distasteful or objectionable nature.
Exhibitor agrees to ship, at his own risk and expense, property to be exhibited. All shipments must be prepaid. Further information will be forwarded upon receipt of signed contract.
15. BOOTH FURNITURE AND SPECIAL WORK: 16. ELECTRICITY:
There will be a charge for exhibitors’ electrical hook-ups. A form will be included in the information sent to you upon receipt of your signed contract.
17. COPYRIGHT PERMISSION & INDEMNIFICATION:
Exhibitor represents and warrants that no musical work protected by copyright will be staged, produced, or otherwise performed, via either “live” or “mechanical” means, by or on behalf of the exhibiting firm, at the Midwest Propane Gas Convention, unless exhibitor has previously obtained written permission from copyright owner or the copyright owner’s designee (e.g. ASCAP, BMI, or SESAC) for such use. The Exhibitor further represents and warrants that it will be fully responsible for the performance of all obligations under any agreement permitting the use of such music, including but not limited to all obligations to report data and to pay royalty fees.
18. MISCELLANEOUS REGULATIONS:
The Exhibitor will not foster or conduct outside activities that would take qualified attendees from the conference functions and/or Exposition during scheduled hours. Manufacturers or suppliers must be exhibitors in order to use a hospitality suite and must obtain authorization from the MPGA. The term hospitality suite will include any open room with readily available food, drink, and/or entertainment where same may have been publicly announced or advertised.
19. RULES & REGULATIONS:
Rules and regulations relevant to the Indiana Convention Center will be provided to the exhibitor by the MPGA upon receipt of the signed contract. Union rules specific to Indianapolis will be included and by signing the contract all will agree to adhere.
20. AMENDMENTS TO REGULATIONS:
Any and all matters and questions not specifically covered by the articles in this contract will be subject to the decision of the MPGA. The aforementioned items covered by this contract may be amended at any time by the MPGA in the interest of the show and notice thereof will be binding on exhibitor equally with the foregoing rules set forth in this contract.
It is the responsibility of the Exhibitor to be fully familiar with these rules and regulations and to see that each member of the firm attending the MPGA trade show, either as exhibitor personnel or registrant or both, is familiar with these rules and regulations.
22. FOOD AND BEVERAGE:
CenterPlate is the exclusive caterer for the Indiana Convention Center. No outside food or beverages are permitted. Exhibitors wishing to dispense food or beverages in the exhibit hall should contact CenterPlate, 317-262-3500.
23. ADVERTISEMENT SPACE:
Reservations for advertisement space in the official Convention Program must be paid in full to reserve the space. Specifications for artwork size, layout and format are described in the Exhibitor Brochure. Cancellations for advertisement space must be received in writing prior to November 13, 2009 to receive full refund. Advertisement space cancelled after November 13, 2009 is non-refundable. No modifications will be made. Improperly formatted artwork will be returned to the advertiser and no refund of the advertisement cost will be given after November 13, 2009. All Artwork is required by March 19, 2010.
24. RESTRICTED MARKET AREAS:
Any exhibitor displaying goods and/or services whose distribution, sale or use is prohibited in any area of the United States must provide information to trade show attendees showing those areas of restriction OR those areas approved for the goods and/or services in question.
Main Entrance √
Premium Space Corner Space
Midwest Propane Gas Association 135 S. Mitthoeffer Rd. Indianapolis, IN 46229
April 29 â€“ May 1, 2010 | Indianapolis, Indiana
15th Annual Convention and Trade Show