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minnetrista rentals

Call 765.287.3506 for venue and catering information.


thank you

for considering us Thank you for considering Minnetrista as the location to host your special event! When you book with Minnetrista, our event coordinator will assist you through your rental process. Whether you are planning an event for the first time, or are a seasoned coordinator, we are here to meet with you and answer your questions. Minnetrista understands that your event is unique, and we are committed to ensuring you receive the very best! Minnetrista offers a forty-acre campus with many exclusive locations to choose from, both indoors and out. Nature, history, gardens, and art make up the heritage that is Minnetrista. We offer a premier venue with the highest quality service for your event. From start to finish, we take care of you! In this booklet you will find: • Minnetrista Rental Pricing • Equipment Rental Pricing • Minnetrista Catering Menu & Pricing • Minnetrista Approved Caterers • Guidelines and Frequently Asked Questions

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Please contact our event coordinator to begin planning your occasion today.

Hannah Whiteman hwhiteman@minnetrista.net 765.287.3506 Thank you for considering Minnetrista. We look forward to booking your event!


minnetrista rentals i n do or s p a c e s Small Conference Room, Half Day (available Monday–Thursday only). . . . . . . . . . . . . . . . . . . Small Conference Room, Full Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Large Conference Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cantina . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Indiana Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hackley Gallery (Available after 5:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Gallery at Minnetrista (seasonal availability) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Please note chairs and tables are included with indoor rooms.

$50 $100 $250 $500 $500 $500 $1000

out do or s p a c e s Rose Garden & Gazebo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Greensward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Wishing Well Garden . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Orchard Courtyard (Available after 5:30 p.m.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

$500 $750 $500 $300

o a k hu r st

(Available after 5:30 p.m. All four Oakhurst venue rentals include the use of the Education Center.) All of Oakhurst Gardens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Formal Lawn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Front Porch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Oakhurst Patio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Discovery Circle Lawn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

$1500 $1000 $500 $500 $500

*Wedding receptions in Oakhurst must pay full Oakhurst rate. Please visit www.minnetrista.net for photos and descriptions.

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equipment rentals t e nt p a c k a g e s 40' x 120' White Tent (up to 260 guests). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40' x 100' White Tent (up to 212 guests) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40' x 80' White Tent (up to 172 guests). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40' x 60' White Tent (up to 116 guests) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40' x 40' White Tent (up to 80 guests) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

$4,700 $4,000 $3,500 $2,800 $2,000

All tent packages include everything needed for under-the-tent receptions. Packages include tent, tables, white padded folding chairs, appropriate sized dance floor for your event, tent lights, and standard table cloths (black, white, and ivory). Tent capacities include accommodations for head tables, dance floor, cake table, bar or beverage station, DJ, and buffet tables. Capacities can vary depending on event set up.

t a ble s , c h a i r s , l i ne n a nd a c c e s s or ie s Round Tables (60", 48", 36", High Cocktail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8' Long Banquet Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6' Long Banquet Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Serpentine Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . White Resin Chair with Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Standard Table Cloth for Rounds and Banquet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Floor Length Table Cloth for 8' Banquet Table (Black, White, and Ivory only). . . . . . . . . . . . . . Floor Length Table Cloth for Round Tables (Black, White, and Ivory only). . . . . . . . . . . . . . . . Cloth Napkins (assorted colors). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Table Skirting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16' x 16' Frame Tent (for catering or bar service) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Solid White Tent Walls (20' Sections) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . French White Window Tent Walls (20' Sections) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12" Tent Fan (Clamp-On). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tent Heater . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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$9.50 each $9.50 each $9.50 each $9.50 each $2.75 each $7 each $14 each $14 each $.50 each $30 each $220 $15 $20 $30 $75


a c c e s s or ie s 12" Round Mirror. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2 each 10" Octagon Mirror. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2 each 8" Square Mirror. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2 each Candle Holder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $.50-$2 each Clear Vase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2–$5 each Black Lantern with Candle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$6 each 12‘ x 12‘ Indoor Dance Floor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$270 Portable Bar (not stocked) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $75 Beer Chest (not stocked). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50 Black or White Arbor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$25 Blue Ball Jar (pint or quart) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$5 each Clear Ball Jar (pint or quart) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3 each Apple Crate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5 each Shepherd Hook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$1.75 each

aud io v i s u a l Black & White Photo Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$0.12 per side Color Photo Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 per side Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$1.50 per side Easel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10 each Sticky Pad Flip Chart (includes Pad, Markers and Easel). . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15 each Flip Chart (includes Pad, Marker & Easel). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$15 each Grand Piano. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$175 Electronic Key Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50 TV & VCR &/or DVD Player. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10 Slide Projector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10 Portable Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5 LCD Projector. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100 Overhead Projector. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$10 Ceremony Sound System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $250

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catering

at minnetrista

Thank you for selecting Minnetrista for your catering needs. Our menus reflect our desire to offer you quality food and service. We will gladly offer a custom menu consultation upon request.

c at e r i n g c ont r a c t A signed copy of the Catering Contract is required and must be returned to the event coordinator ten business days prior to your event. In the event of cancellation by the host within ten business days prior to the event, the host or organizer will be reimbursed seventy-five percent of the pre-payment. Any cancellation between nine days and four days prior to the event will be reimbursed twenty-five percent of the pre-payment. Cancellation within three days of an event will forfeit the total amount of the pre-payment. Due to market fluctuations in product costs, prices can only be guaranteed upon signing of contracts. All food and beverage sales will incur an eighteen percent Service Charge.

g u e s t c ou nt s Final guest counts and guaranteed minimums are required ten business days prior to your event, unless other arrangements are made with the Food Service Manager. The final guest count provided will be the minimum number of meals for which you are billed. Minnetrista will be prepared to serve an additional three percent over guaranteed numbers.

m i n ne t r i s t a bu f f e t s Catering provided by Minnetrista is offered as a buffet service only, unless other arrangements are made with the event coordinator. Breakfast and lunch buffets require a minimum of fifteen people. A minimum of thirty people is required for all other buffets. For smaller groups, a $2.50 per person surcharge will be applied. All indoor food services at Minnetrista include china, flatware, glassware, serving items, and paper napkins. Disposable plates, cutlery, and cups are available for outdoor venue events. Please ask about options and pricing for children menus.

c lo si n g out Any food items left over at the conclusion of an event remain the property of Minnetrista and may NOT be removed from the premises. Final payments are due at the conclusion of all events, unless prior arrangements are made with the event coordinator. Cash, checks (personal, corporate or cashier’s), American Express, Discover, MasterCard, and Visa are accepted. Contact the event coordinator at 765.287.3506.

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breakfast Breakfast meals come with your choice of one juice (orange, cranberry, or apple), coffee, decaffeinated coffee, and hot tea. (Minimum 15 people) A surcharge of $2.50 per person will be applied to groups smaller than 15. Quick Fixings . . . . . . . . . . . . . . . . . . . . $6.50 Assorted doughnuts or mini muffins, oatmeal cups, and whole fruit Healthy Choice . . . . . . . . . . . . . . . . . . . .$7.50 Choice of vanilla or strawberry yogurt, granola, freshly sliced fruit, and hard boiled eggs

Egg, cheese, and sausage casserole served with assorted mini muffins and whole fruit Minnetrista Meal. . . . . . . . . . . . . . . $12.95 Freshly sliced fruit, scrambled eggs, hash browns, and choice of bacon or sausage links and toast or bagels

Casserole Delight. . . . . . . . . . . . . . . . $10.75

á la carte Oatmeal Cups . . . . . . . . . . . . . . . . . . . . $1.50 ea. (Crunch Nut, Morning Harvest, and Orchard Harvest)

Mini Bagels and Cream Cheese . . . . . . $9.95 per dozen

Filled Crépe . . . . . . . . . . . . . . . . . . . . . . $2.25 ea. Filled with fruit, whip cream or both

Mini Muffins. . . . . . . . . . . . . . . . . . $28 per 2 dozen

Fresh Fruit Tray. . . . . . . . . . . . . . . . . . . $55 Seasonal fruit display with brown sugar yogurt dip, serves 25–40 people

Assorted Scones . . . . . . . . . . . . . . . . $10.95 per dozen

Doughnuts . . . . . . . . . . . . . . . . . . . $8.95 per dozen Cinnamon Buns . . . . . . . . . . . . . . . . $9.95 per dozen

Whole Fruit . . . . . . . . . . . . . . . . . . . . . . $1.50 ea.

me e t i n g br e a k s Simple Break Time . . . . . . . . . . . . . . . . .$4.25 Assorted bags of chips, pretzels, and Chex Mix served with soda or bottled water

Refresher. . . . . . . . . . . . . . . . . . . . . . $7.95 Sugar cookies, seasonal fruit, ice tea, and lemonade

Sweet and Salty. . . . . . . . . . . . . . . . . . . . $5.95 Assortment of Cracker Jacks, candy bars, and bags of mixed nuts served with soda or bottled water

Pretzels . . . . . . . . . . . . . . . . . . . . . . $4.95 per pound Chex Mix. . . . . . . . . . . . . . . . . . . . . . $4.95 per pound

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lu nc h e nt ré e a nd s a l a d bu f f e t s (Minimum 15 people) A surcharge of $2.50 per person will be applied to groups smaller than fifteen. Buffets served with coffee, decaffeinated coffee, and ice tea. Add a cup of soup to any entrée for $1.50 per person. Veggie Wrap . . . . . . . . . . . . . . . . . . . . . . . . $9.95 Whole wheat tortilla filled with shredded carrots, sprouts, lettuce, tomato, black olives, red onion, shredded cheddar, and Italian dressing, served with a kosher pickle, Sun Chips or Veggie Chips, and a cookie Chicken Salad or Ham Salad on Croissant Platter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $11.95 Served on a flaky croissant with lettuce, tomato, and a dill pickle spear with chips and a cookie Roasted Turkey or Ham Platter . . . . . . . . . $10.95 Thinly sliced roasted turkey breast or ham with Swiss cheese and mayonnaise on wheat or white bread, garnished with lettuce, red onion slice, tomato, dill pickle spear, served with side salad and a cookie

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Chef’s Salad . . . . . . . . . . . . . . . . . . . . . . . . $10.95 Fresh garden greens served with julienne ham strips, turkey, slices of tomato, hard boiled eggs, shredded cheese, croutons, choice of French, Ranch, or Italian dressings, and a hot roll with butter Roland Webb Salad . . . . . . . . . . . . . . . . . . $11.95 Mixed filed greens with fresh strawberries, walnuts, feta cheese, dried cherries, croutons, and apple dressing Deli Lunch Buffet . . . . . . . . . . . . . . . . . . . $13.95 Create your own sandwiches with assorted meat and cheese trays served with buns, condiments, lettuce, tomato and marinated onions; includes assorted bags of chips, choice of pasta, potato or side salad, and assorted cookies


t he me d bu f f e t s (Minimum of 30 people) A surcharge of $2.50 per person will be applied to groups smaller than 30. Buffets served with coffee, decaffeinated coffee, and ice tea. Italian Buffet $15.95 per person Choice of two of the following: chicken parmesan, eggplant parmesan, chicken Alfredo, or asparagus and roasted red pepper Alfredo served on top a bed of linguini noodles with Caesar salad, green beans, breadsticks, and tiramisu. Picnic Buffet $13.95 per person Grilled bratwurst and hamburgers complete with toppings, served with BBQ baked beans, zesty Italian pasta salad, assorted chips, and a brownie. Backyard BBQ Buffet $13.95 per person Choice of shredded BBQ pork or chicken, served with spinach salad, Ball family macaroni and cheese, Farmers Market blend of vegetables, and apple pie.

c a s u a l bu f f e t $15.95 per person (Minimum of 30 people) A surcharge of $2.50 per person will be applied to groups smaller than 30.

Build Your Own Buffet

Buffet includes a choice of one entrée, one salad, one accompaniment, one vegetable, choice of cookies or brownies, and assorted rolls with butter, coffee, decaffeinated coffee, and ice tea. Extra Entrée $2 more per person Extra salad $1.50 more per person Extra accompaniment $1.50 more per person Extra vegetable $1 more per person

entrée

(Choose one) Sausage Lasagna Vegetarian Lasagna Herb Chicken Homemade Meatloaf Roasted Pork Chop Lemon Chicken

salad

(Choose one) Field Greens Spring Mix Zesty Italian Pasta Potato Salad

accompaniments

(Choose One) Mashed Potato Scalloped Potato Ball Family Macaroni and Cheese Tri Color Bow Tie with Marinara Fettuccini Corn Bake

vegetable

(Choose One) Green Beans Corn Broccoli & Cauliflower Melody Glazed Carrots

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t r a d it ion a l bu f f e t (Minimum of 30 people) A surcharge of $2.50 per person will be applied to groups smaller than 30.

Build Your Own Buffet

Buffet includes a choice of one entrée, one salad, one accompaniment, one vegetable, one dessert, and assorted rolls with butter, coffee, decaffeinated coffee, water and ice tea. Extra entrée $2 more per person Extra salad $1.50 more per person Extra accompaniment $1.50 more per person Extra vegetable $1 more per person

entrée 1

$17.95 per person (Choose one) Chicken Piccata Roasted Pork Loin Chicken Kiev Yellow Perch

salad

(Choose one)

Field Greens Spring Mix Romaine Zesty Italian Pasta Spinach

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entrée 2

entrée 3

$19.95 per person (Choose One) Chicken Cordon Bleu Lemon Herb Salmon Sliced Roast Beef Stuffed Portobello Mushroom

accompaniments

(Choose One) Scalloped Potato Garlic Mashed Potato Wild Rice Pilaf Sweet Potato Mash Roasted Rosemary Baby Bakers Twice Baked Potato

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$23.95 per person (Choose One) Beef Tenderloin Prime Rib Filet Mignon

vegetable

(Choose One) Green Beans Almadine Colored Carrots Roasted Asparagus with Cherry Tomatoes Brussel Sprouts with Bacon Farmers Market Blend (seasonal)

dessert

(Choose One) New York Cheese Cake Chocolate Cheese Cake Key Lime Pie Chocolate Bundt Cake Seven Layer Raspberry Tort Fruit Tart


c old hor s d ’o e u v re s Shrimp Cocktail. . . . . . . . . . . . . . . Market Price Shrimp served with horseradish sauce

Herb, Cheese, and Tomato Skewers . . . . . . . . 25 pcs. $30 Mozzarella balls and grape tomatoes with fresh herbs

Deli Pinwheel Sandwiches . . . . . . . 20 pcs. $12 Tomato provolone, salami and monterey jack and turkey, ham and Swiss cheese pinwheels rolled in herbed flatbread

Assorted Cheeses and Crackers. . . . . . . . . . . . . $55 Cubed cheddar, Swiss, and pepper jack cheeses with an assortment of crackers, serves 30–50

Assorted Finger Sandwiches . . . . . . 25 pcs. $48.75 Mini croissants with sliced ham with Swiss cheese, turkey and cheddar cheese, ham salad or chicken salad; garnished with lettuce & tomato Herb Bruschetta . . . . . . . . . . . . . . . 25 pcs. $35 Cream cheese with seasonal herbs and vegetables served on top of toasted crostini (Add bacon for $5)

Fresh Fruit Tray. . . . . . . . . . . . . . . . . . . . . . . $55 Seasonal fruit display with brown sugar yogurt dip, serves 25–40 people Crudités Tray. . . . . . . . . . . . . . . . . . . . . . . . . . $49 Fresh, seasonal vegetable display with ranch dip, serves 30–50

hot hor s d ’o e u v re s Artichoke Tarts. . . . . . . . . . . . . . . . .25 pcs. $39 Diced artichoke hearts, tomato, mushrooms, onions, and feta cheese in mini tart shells Caramelized Onion Turnovers. . . . . 25 pcs. $39 Pastry crust filled with caramelized onion, sun-dried tomato, and asiago cheese Spanakopita. . . . . . . . . . . . . . . . . . . 20 pcs. $32 Phyllo triangles with spinach and feta cheese Mini Quiche . . . . . . . . . . . . . . . . . . 25 pcs. $35 Mini pastries filled with egg custard and assorted fillings

Smoked Chicken Quesadilla . . . . . . . . . . . . . . .25 pcs. $37 Shredded chicken, mild cheddar, Monterey jack cheese, and spicy jalapeno peppers, tomatoes, red, yellow and green bell peppers with cilantro and poblano peppers all wrapped up in a cornucopia shaped tortilla Meatballs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 pcs. $35 Choice of BBQ, sweet-n-sour, or Swedish glazed Cheese & Sausage Stuffed Bread. . . . . . . . . . .25 pcs. $32 Bite-size bread poppers stuffed with cheese and sausage; served with BBQ sauce or Ranch dressing

Bacon Wrapped Asparagus. . . . . . . .25 pcs. $37

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desserts Fresh Fruit Tray. . . . . . . . . . . . . . . . . . . $55 Seasonal fruit display with brown sugar yogurt dip, serves 25–40 people

Assorted Cookies. . . . . . . . . . . . . . . . . .20 pcs. $20

Chocolate Dipped Strawberries . . . . . . . . 100 pcs. $150 Fresh strawberries dipped in chocolate

Mousse Shooters. . . . . . . . . . . . . . . . . $2 ea. Chocolate, cookies and cream , vanilla bean, lemon, raspberry, and orange cream

Assorted Petits Fours. . . . . . . . . . . . . . . 45 pcs. $40 Strawberry, Vanilla, and Chocolate Assorted Cheesecake Bites . . . . . . . . . . . . 30 pcs. $30 Mini Cream Puffs . . . . . . . . . . . . . . . . . 50 pcs. $25 Served with chocolate or caramel sauce

Brownies . . . . . . . . . . . . . . . . . . . . . . . $13.95/dozen

Filled CrĂŠpe . . . . . . . . . . . . . . . . . . . . . $2.25 ea. Filled with fruit, whip cream, or both Mini Cheese Cakes. . . . . . . . . . . . . . . $24.95/dozen Choice of strawberry, blueberry, caramel, or chocolate

b e ve r a g e s Assorted Sodas, 12-ounce Cans (Coke, Diet Coke, Sprite, Diet Sprite). . .$1.25 Bottled Water . . . . . . . . . . . . . . . . . . . . .$1.25

Sherbert Punch. . . . . . . . . . . . . . . . . . . . $20.95/2 gal Iced or Hot Tea. . . . . . . . . . . . . . . . . . . . $10.95/gal

Coffee, Decaffeinated Coffee. . . . . . . . .$10.95/gal

Orange, Apple, Grape, Cranberry, or Cranapple Juice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$12.95/gal

Lemonade. . . . . . . . . . . . . . . . . . . . . . . $15.95/2 gal

Fresh Cider (seasonal) hot or cold. . . . . . $12.95/gal

Punch. . . . . . . . . . . . . . . . . . . . . . . . . . .$16.95/2 gal

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approved caterers

The following catering services are authorized by Minnetrista: Vera Mae’s Bistro Catering 765.747.4941 Kent Shuff, Complete Bar Service 209 South Walnut Street, Muncie, IN 47305

Dill Street 765.744.9512 Phil Wills, Complete Bar Service only 421 North Dill Street, Muncie, IN 47303

Pete’s Duck Inn 765.789.8488 Phil Peterson, Complete Bar Service 721 West Walnut Street, Albany, IN 47320

Mr. Mouse 765.759.7987 Amy Carrow, Complete Bar Service 9101 West Smith Street, Yorktown, IN 47396

Johnny Carino’s 765.284.3196 Rhonda Quinlan, Complete Bar Service 1101 West McGalliard Road, Muncie, IN 47303

Compulsion Coffee 765.284.4609 Marty Wooten, Gourmet Coffee Bar only P.O. Box 1797, Muncie, IN 47308

BSU Banquet & Catering 765.285.3500 Bill Kimes, Complete Bar Service L.A. Pittenger Student Center, Muncie, IN 47306

Minnetrista permits wedding cakes to be brought in by licensed bakeries or individuals. All approved caterers will be charged an 18% fee on gross food and beverage sales.

Grand Grilling To Go 765.282.2310 Ron Orebaugh 9691 South CR 300 East, Muncie, IN 47302 Barn Brasserie 765.216.6982 Jessica May, Complete Bar Service (beer and wine only) 117 West Charles Street, Muncie, IN 47305 MCL 765.289.2955 Wendy Engle, Complete Bar Service 3501 Granville Road, Muncie, IN 47303

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freqently asked questions

for events at minnetrista

How late can our event go? All events must end by 11 p.m. This allows you and your guests one hour to clean up and leave Minnetrista by midnight. For how long do we get the space? The rental of space for ceremonies is three hours. All other prices are quoted for six hours of use or until 11p.m., whichever comes first. The Orchard Court Yard and Oakhurst Gardens are available after 5:30 p.m. until 11 p.m. Are other guests allowed in the gardens while we’re having our event? All spaces, except for the indoor meeting rooms, are open to the public during Minnetrista’s regular business hours (8 a.m.–5:30 p.m.). If you are hosting a wedding and plan to start your pictures prior to 5:30 p.m., you will need to share the gardens with all Minnetrista visitors. Do you require a deposit? Two deposits are required to hold your event at Minnetrista. The first deposit holds the space and is due with the signed contract. The amount required is 50% of the total rental fee and is non-refundable. The second deposit is a damage deposit and is due no later than ten days prior to the event. This deposit is a flat fee of $250 and will be refunded in approximately two weeks following the event, provided there are no damages to the property.

When can we set up for our event? Indoor spaces need to be set up on the day of the event. Outdoor events should also be set up on the day of your event. However, tents will be set up the day before. If you choose to decorate in the tent earlier than the day of your event, we are not responsible for damaged or missing decorations. Can we get dressed for our wedding inside Minnetrista Cultural Center? Weddings in Oakhurst Gardens do include the use of the Education Center, which has two bathrooms and a large activity room that can be used for getting ready. Alternative plans for dressing need to be made if your wedding is scheduled to take place in any other part of the campus. Our public facilities will remain available for all guests. Can we bring in our own food? All events at Minnetrista need to be catered from an approved caterer. A list of those caterers is included in this information packet. Can we bring in our own cake? Cakes do not have to be from an approved bakery. Cakes can be brought in from family members or a bakery. Our staff will not set up or move wedding cakes. Please ask if you need advice on where to find a great cake! If you choose Minnetrista Catering, there is a $1.25 cake cutting fee for the cutting and serving of your cake. Are candles allowed? We do allow candles that are completely enclosed in a container including the wick, flame, and bottom of the candle. Containers need to be large enough to contain the candle and melting wax when it is lit. Taper candles are NOT allowed.

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minnetrista.net/PlanYourEvent


Are there any decorations you do not allow? We do not allow birdseed, rice, confetti, or sparklers. Artificial flowers are permitted, but the petals cannot be laid on the ground. Bubbles are allowed only when wedding ceremonies and receptions are outside. If any part of your event is held indoors, bubbles are not allowed. We’ve attended events at Minnetrista where there are candles in the gardens, do you do that for weddings and is there a fee? Yes! We do offer luminaries for garden weddings held after dusk. We have about 70 candles with candleholders that we can arrange along the edge of the Formal Garden and paths. We also have lights on the arbor in Oakhurst from May to the end of December. Are there bathroom facilities for outdoor events? Yes, we have two unisex restrooms available in Oakhurst Gardens. We also have one men’s and one women’s restroom available in the Wishing Well Garden and Orchard Courtyard. Port-A-Lets and Port-A-Sinks are available to rent for outdoor events. Please ask the events coordinator when finalizing the details of your event about renting them.

If I have my wedding ceremony at Minnetrista, can we have a rehearsal? Is there an extra fee for it? If you are holding your wedding ceremony at Minnetrista, we do offer you use of the space the night before, based on availability, for no extra charge. Rehearsals may last up to two hours and must end prior to 7 p.m. Does Minnetrista require security? Minnetrista requires security for ALL events that serve alcohol and for all events that extend beyond or occur after business hours. The current rate is $20 per hour and subject to change. We work with a contracted Muncie police officer and require that you use him. We hope this information helps with your planning! Thank you for considering Minnetrista for your upcoming event.

What happens if it rains? We advise that all outdoor events have a back-up plan in the event of rain. Minnetrista does not provide back-up areas with any of its rental spaces. We do not refund money on events cancelled due to rain, thunderstorms, hail or lightening.

Notice: Minnetrista reserves the right to photograph ALL events for marketing and archival purposes.

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rental locations

1. The Minnetrista Center Building Small Conference Room Large Conference Room Cantina Indiana Room Hackley Gallery The Gallery at Minnetrista 2. Gazebo and Rose Garden

3. Greensward 4. Wishing Well Garden 5. Orchard Courtyard 6. Oakhurst Gardens 7. Formal Lawn 8. Education Center 9. Discovery Circle Lawn 10. Colonnade Garden

1200 n. minnetrista pkwy. muncie, in 47303

minnetrista.net 765.282.4848

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Minnetrista Rental Packet 2014  
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