Issuu on Google+

Quick Start Guide: Taxes Setup

Taxes
Setup
 
 Introduction
 ExpenseWatch.com
has
released
an
update
to
Expense
Reports,
significantly
expanding
the
ability
to
 identify,
capture
and
more
easily
reclaim
foreign
taxes.
This
release
is
particularly
beneficial
to
 ExpenseWatch.com’s
Canadian
customers
and
US‐based
clients
with
foreign
subsidiaries
and/or
employees
 who
travel
extensively
outside
the
United
States.


How
it
Works
 
 1. Setting
Up
Taxes:
 There
are
a
few
settings
and
preference
settings
required
prior
to
setting
up
tax
definitions.

  Note
the
location
of
the
Manage
Taxes
link
in
Budgets
  There
is
a
new
permission
Tax
Administrator,
this
permission
will
enable
the
company
to
specify
 individuals
to
have
the
specific
permission
to
create/edit/delete
taxes.
  There
is
also
a
new
report
permission
available:
Tax
Report,
this
report
will
work
like
other
reports
in
 that
it
will
provide
summary
information
about
the
taxes
in
user
and
the
amounts
accumulating
against
 them.
  Also
there
is
a
Restrict
Taxes
by
Bu
Company
Preference,
this
will
work
to
limit
the
taxes
created
to
the
 appropriate
Business
Units
where
they
will
be
used.


ExpenseWatch.com Quick Start Guide | Taxes | Page 1


Quick Start Guide: Taxes Setup

2. Creating
Tax
Rules
 Administrators,
or
others
granted
permission,
can
create
the
tax
rules
needed
for
your
company.
When
 creating
these
rules,
you
can
also
set
up
a
company
preference
to
restrict
taxes
by
business
unit.
 
 


Add
name
&
default
rate
 Define
BU/GL/Project
 Select
manual
edit,
which
 means
users
ability
to
edit
the
 default
rate
 Click
View/Edit
BU..
to
create
 the
association
to
the
proper
 Business
Unit(s)
 Click
to
edit,
deactivate
or
 delete
the
tax.

  Deactivate=unavailabl e
to
users
but
can
be
 edited
  Delete=Deleted



ExpenseWatch.com Quick Start Guide | Taxes | Page 2


Quick Start Guide: Taxes Setup


 End
User
Add
Tax
in
Virtual
Receipt
 3. Login
and
Submit
an
Expense
Report.



 4. Notice
the
additional
area
below
the
receipt
amount
entry
fields.


Click
the
Add
Tax
link
to
begin
 adding
tax
from
a
receipt.
 
 
 5.

Select
the
applicable
tax
and
choose
inclusion
method,
if
needed,
the
amount
will
automatically
calculate.

 


Enter
Receipt
Amount
as
usual
 



 


Select
Rate,
and
check
 whether
amount
is
in
the
 receipt
amount
or
added
to
 (unchecked).
In
certain
 situations
the
amount
will
be
 inclusive
of
the
tax,
like
a
 credit
card
charge
for
 instance.
 


ExpenseWatch.com Quick Start Guide | Taxes | Page 3


QSG guide