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Student Handbook 2011

General Information

MMLA AT A GLANCE June 26, 2011–July 23, 2011 MMLA Administrative Office (Year Round) Marble Works Professional Office Building 152 Maple Street Middlebury, VT 05753 Key MMLA Year-Round Staff Members Director of MMLA Kevin Conroy Assistant Director Pam Billings Residential Coordinator Jane Young Director of Curriculum Amy Shen New England Site Manager Caroline Damon Southeast Site Manager Belinda Walters Mid Atlantic Site Manager Amy Kluber Mid West Site Manager Mike Reardon West Coast Site Manager Betsy Otalora Admissions Coordinator Mimi Clark

Phone: 802.443.2900 Fax: 802.443.3220

This handbook provides general information. For site specific information, such as mailing addresses, travel information, phone numbers, etc., please see the site specific insert. __________________________________________________________________________ MMLA complies with applicable provisions of state and federal law, which prohibit discrimination in employment, or in admission or access to its educational or extracurricular programs, activities, or facilities on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, place of birth, service in the armed forces of the United States, or against qualified individuals with disabilities on the basis of disability. Questions relating to compliance during the summer session may be addressed to the MMLA Human Resources Department, 152 Maple Street, Middlebury, VT, 05753. MMLA endeavors to present an accurate overview of the programs, facilities, and fees of MMLA in this publication. However, MMLA reserves the right to alter any program, facility, or fees described in this publication without notice or obligation. MMLA welcomes students, faculty, and staff with many abilities and disabilities. 1

Welcome Dear Language Academy Students, The Directors, faculty, and staff welcome you to the 2011 session of the MiddleburyMonterey Language Academy. You are about to embark on a fun, exciting, and challenging summer experience. Our programs are based on the success of Middlebury College’s Language Schools, the curriculum development expertise of the Monterey Institute of International Studies, both of which are recognized the world over for excellence in language teaching and learning, and the innovative approaches of Middlebury Interactive Languages, a leader in online language education. We have assembled a very talented team from all over the country and world to lead you through our immersion experience, and we are all very excited at the prospect of meeting you. Our immersion approach combines classroom learning with hands-on, experiential projects and activities so that you are able to utilize language in a variety of contexts. On a typical day, you might hear music, be part of a cooking project, take a walk around campus, visit a farm, go swimming, watch a movie, be part of a movie, play a soccer match against a rival language, be part of a political campaign, write an article, hear a presentation from a writer, diplomat, artist or musician, learn new slang or vocabulary—and the list goes on. A summer at MMLA is fun, but it is also a very demanding and serious commitment on the part of each student. Teachers move through material quickly to cover as much as possible. Students are expected to put forth their best effort in order to see maximum improvement in their language skills. “Immersion” means that MMLA students spend all waking hours “in language,” that is, they take their meals in our dining hall where they speak and hear the language they are studying; they speak the language with their roommates and classmates, friends, teachers, and administrators at all times. Students sign the MMLA Language Pledge® at the beginning of the summer session, and they are required to abide by it for the duration of the summer. Those students with no previous experience in the language will be given a modified Language Pledge for the first week of the program. The Pledge is a very serious commitment, and while we understand the difficulties of remaining in the target language, we believe in the power of this commitment and hold our students to this standard. A summer at MMLA means participating in a community of learners committed to living a language. This handbook contains important information to help prepare you for a successful summer. As with any program, we have rules and expectations to ensure a productive learning community. We take these guidelines seriously. If you have any questions about any of the policies outlined in this handbook, we encourage you to contact our office at 802.443.2900 or email us at We always welcome inquires and calls. We look forward to meeting you on arrival day! Sincerely,

Kevin Conroy, Director, Middlebury-Monterey Language Academy


Table of Contents Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Introduction to Middlebury Interactive Languages, Middlebury College and MIIS, and MMLA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Overview of MMLA Mission, Goals and Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Information for Parents

Message to Parents/Guardians . . . . . . . . . . . . 7 Billing and Financial Information . . . . . . . . . . . 7 Arrival and Departure Days . . . . . . . . . . . . . . . 7 Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Arrival by Air . . . . . . . . . . . . . . . . . . . . . . . . 9 Minors Traveling Alone . . . . . . . . . . . . . . . . 9 Visa Information for International Students . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Americans with Disabilities Act . . . . . . . . . . . 10 What to Bring/Packing List/ Items to Leave at Home . . . . . . . . . . . . . . . . . 12 Keeping in Touch . . . . . . . . . . . . . . . . . . . . . . . 12 Communication with Staff & Students . . 12 Communication by Phone . . . . . . . . . . . . 13 Student Cell Phone Policy . . . . . . . . . . . . . 13 E-mail and Computer Access . . . . . . . . . . 14 Mail and Care Packages . . . . . . . . . . . . . . 14 MMLA Blog . . . . . . . . . . . . . . . . . . . . . . . . 14 Release of Information . . . . . . . . . . . . . . . 14

Academic Information . . . . . . . . . . . . . . . . . . 15 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Academic Staff Team . . . . . . . . . . . . . . . . . . . . . . 15 Program Faculty . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Placement in Appropriate Language Level . . . . . 16 Attendance and Participation Expectations . . . . 16 Homework and Study Hall . . . . . . . . . . . . . . . . . . 17 Academic Progress . . . . . . . . . . . . . . . . . . . . . . . . 17 School Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

MMLA Daily Schedule . . . . . . . . . . . . . . . . . . 18 The Language Pledge . . . . . . . . . . . . . . . . . . . 19 Language Pledge Q&A . . . . . . . . . . . . . . . . . . . . . 20

Community Standards and Rules . . . . . . . . 23 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Student Code of Conduct . . . . . . . . . . . . . . . . . . . 23 Major Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Language Pledge Violations . . . . . . . . . . . . . . . . . 24 Other Program Rules and Regulations . . . . . . . . 25 Final Days’ Policy . . . . . . . . . . . . . . . . . . . . . . . . . 25 Disciplinary Responses and Process . . . . . . . . . . 25

State and Local Laws . . . . . . . . . . . . . . . . . . . . . . 27 Leaving the Jurisdiction of the Program . . . . . . . 27 Note on Self-Destructive Behaviors . . . . . . . . . . 27 Statement on Sexual Harassment . . . . . . . . . . . . 27 Dress Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Statement on Sexual Behavior . . . . . . . . . . . . . . 27 Statement on Use of Computers and MP3 Players . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Dormitory and Residential Life Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Residential Life Staff Team . . . . . . . . . . . . . . . . . . 29 Living in the Dorms . . . . . . . . . . . . . . . . . . . . . . . . 30 Dorm Amenities and Setup . . . . . . . . . . . . . 30 Dorm and Roommate Assignments . . . . . . . . 30 Room Changes . . . . . . . . . . . . . . . . . . . . . . . . 30 Dorm Regulations . . . . . . . . . . . . . . . . . . . . . 31 Privileges for Older Students . . . . . . . . . . . . 31 Room Access, Inspections and Searches . . . . 31 Damage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Keys and ID Cards . . . . . . . . . . . . . . . . . . . . . . 32 Laundry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Linens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Cooking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Housekeeping . . . . . . . . . . . . . . . . . . . . . . . . . 32 Bathrooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Lost Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Public Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Medical Information . . . . . . . . . . . . . . . . . . . . 33

Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Medical Care On-Site . . . . . . . . . . . . . . . . . . . . . . 33 Medication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Family Notification . . . . . . . . . . . . . . . . . . . . . . . . 34 Meningitis Vaccine . . . . . . . . . . . . . . . . . . . . . . . . 34

Dining Services, Food and Special Dietary Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Ordering Food . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Birthday Cakes . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Guests, Visitors, Going Off-Campus, Signing Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Going into Town . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Religious Services . . . . . . . . . . . . . . . . . . . . . . . . . 36

Checklist of Things to Do . . . . . . . . . . . . . . . . 37


Introduction to Middlebury Interactive Languages, Middlebury College, and MISS MIDDLEBURY INTERACTIVE LANGUAGES Middlebury Interactive Languages (MIL) is a new company forged from a unique and powerful combination of Middlebury College, with nearly 100 years of academic world language learning excellence, and K12 Inc., the nation’s largest provider of proprietary curriculum and online education programs for K-12 students. MIL offers a rich portfolio of world language products, both online and in brick-and-mortar schools, with varying levels of immersion methodology to accommodate different learning styles. Each product is designed with the goal of language proficiency in alignment with national standards set by the American Council on the Teaching of Foreign Languages (ACTFL). MIDDLEBURY-MONTEREY LANGUAGE ACADEMY (MMLA) Recognizing a need to offer quality language instruction, Middlebury College and the Monterey Institute of International Studies collaborated to form MMLA. All language programs and curriculum highlight what both institutions do best–provide the best experiential immersion experiences to its students. MMLA began in 2008 with three sites. Due to its success, MMLA became part of Middlebury Interactive Languages. This move allowed MMLA to grow to campuses across the country and build upon the products and expertise of this new venture.

MIDDLEBURY COLLEGE Middlebury is one of the country’s top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. Middlebury’s undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution devoted to the study of 10 foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury’s Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers’ Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, in Oxford, United Kingdom; at St. John’s College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.


There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Alexandria, Beijing, Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Florianópolis, Getafe, Guadalajara, Hangzhou, Irkutsk, Kunming, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience. MONTEREY INSTITUTE OF INTERNATIONAL STUDIES The Monterey Institute of International Studies was founded in 1955. Originally known as the Monterey Institute for Foreign Studies, the school’s focus was on promoting international understanding through the study of language and culture. These principles are still a guiding light for the Institute’s educational philosophy. Growing through the decades, the Institute added new programs, faculty, and students, expanding its global reach and educational mission. The school moved to its current downtown Monterey location in 1961, where it now occupies 14 buildings. By the 1990s, the Monterey Institute was widely recognized as one of the most academically prestigious language and international policy studies schools in the country. The Institute’s graduates are prominent both nationally and internationally in non-profit and government organizations, in language teaching leadership, in international business, and in the translation and interpretation community. In addition to having several research centers, including the world-renowned Center for Non-Proliferation Studies, the Monterey Institute offers graduate degrees in inter-

national management and policy studies, language teaching, and translation and interpretation. Advanced language study is a core component of each degree program, as is the promotion of intercultural competence, both of which are vital in today’s global community. MMLA’S MISSION AND PROGRAM GOALS The Mission of Middlebury Monterey Language Academy is to provide excellent instruction in language, literature, linguistics, and culture each summer in a controlled intensive immersion environment that offers students unlimited opportunities to use the target language with native and near-native language professionals, and with each other. The curriculum is supported by an extensive co-curricular program to enhance classroom learning. Our pedagogical approach is competency-based; we employ first-rate instructors from around the world, select from the best materials and methods available, and make use of innovative technology where appropriate. We are dedicated to the premise that without real competency in language there can be little true cultural understanding, and that, to be truly effective, language teaching must provide meaningful insight and access into other cultures.


Goals and Objectives of the Middlebury-Monterey Language Academy The Middlebury-Monterey Language Academy provides a rich academic and residential environment where students who love languages and other cultures absorb their target language during every waking hour of every day of the week. The program combines a full-immersion experience with an array of events, short trips, and activities which set the cultural context for the language of study. With a curriculum designed by Middlebury Interactive Languages Curriculum Development Team especially for middle and high school students, participants will gain skills in all five language areas—speaking, writing, reading, listening, and cultural understanding.


Information for Parents MESSAGE TO PARENTS/GUARDIANS MMLA staff will establish relationships with students, which are supportive and are marked by their openness of communication, a hallmark of a successful working relationship. The Program also strives to establish successful working relationships with students’ families, as we know that these can be invaluable in maximizing students’ positive experience at the Program.

program. If the child will need accommodations in the language program or residential setting, refer to Page 37 for information on how to request accommodations.

We urge parents/guardians to read this Handbook thoroughly together with your child, so that all involved are knowledgeable about what to expect from the Program, and what the Program expects from its participants.

Required Tuition Application Fee (non-refundable): $65 Comprehensive Tuition (tuition, room and board, materials, trips): $5,750 Payment Methods Checks or money orders: Please mail to: Middlebury-Monterey Language Academy 152 Maple Street Marble Works Office Building Middlebury, VT 05753

MMLA expects both students and parents will come to the Program understanding, respecting, and accepting its rules and expectations. Just as the Program cannot retain a student who is not willing or able to live within the standards outlined in this handbook, MMLA reserves the right to separate from the Program any student whose parent/guardian is not accepting of or compliant with Program policies and procedures. Once a child has been admitted to an MMLA program, parents and guardians are expected to inform the Program of any physical, emotional, or developmental condition or history that might impact their child’s assimilates to, or participation in the Program. This also includes information pertaining to academic and disciplinary history. MMLA reserves the right to require a student’s withdrawal from the Program in the event that material information of this nature is withheld. Parents and guardians are expected to inform MMLA of any disability-related needs their student may have while at an MMLA

BILLING AND FINANCIAL INFORMATION All invoices must be paid in full by May 31, 2011. Students who have outstanding balances will not be allowed to register on arrival day.

Credit Card Payments: • To pay by credit card, log in to your online account and click on the “Make a Payment” option. • Your online account is accessible through by going to the “How to Apply” page and clicking on the link for the online account. Payments By Phone: • Call 802.443.2900, then press option 3. Financial Aid Limited financial aid is available and is based on demonstrated need. The Student Financial Services office at Middlebury College processes all the financial aid applications for the MMLA program. For more information, visit our website or contact our administrative office.


Cancellation and Refund Policy If a student cancels their admission to MMLA, written notice of cancellation must be received by Middlebury-Monterey Language Academy Financial Services no later than 45 days prior to the start of program on June 26 (or by May 13, 2011). Any tuition paid up to the date of the cancellation letter will be refunded; refund will not include the deposit ($700) and the application fee ($65). If tuition is paid in full prior to 90 days from the start of the program (by March 30, 2011), and a written notice of cancellation is received by MMLA Financial Services prior to 90 days from the start of the program (by March 30, 2011), tuition paid including deposit ($700) but not including the application fee ($65) will be refunded.

some spending money for airline luggage fees and meals during their travel to and from MMLA.

Spending Money Students may wish to bring $50–$100 in spending money for occasional snacks, laundry machines, and any purchases they wish to make during field trips. Students are responsible for providing their own spending money and for keeping it secure. For that reason, we discourage families from sending large amounts of money. Debit cards and pre-paid debit cards designed for teens are recommended instead of cash. Students may keep debit cards (but not money) and valuable transportation documents in secure storage in the Site Office. There will be an ATM available.

Arrival Day Schedule 1:00 p.m.—Registration Opens: IDs, keys, tours, nurses, activities by language, moving in.

We also recommend that students have

ARRIVAL AND DEPARTURE DAYS Arrival Day—June 26, 2011 Please plan to arrive at your college campus MMLA site between 1:00 p.m. and 4:00 p.m. on June 26th. Families are welcome to accompany students as they go through registration, which includes stops to obtain IDs, keys, housing assignments, check in with the nurse, and to take a tour of the campus. We ask that families not arrive before 1:00 p.m., as we will be getting everything ready for arrivals, and depart by 5:00 p.m. when programming begins for students. We ask that families park in designated areas.

2:00 p.m.—Optional welcome meeting for family members: Session 1. 3:30 p.m.—Optional welcome meeting for family members: Session 2. 5:00 p.m.—Students gather by dorm groups; families depart. Early or late arrivals: While we strongly encourage families to adhere to our 1:00 p.m.–5:00 p.m. window,


we do recognize that schedules don’t always allow this. All early and late arrival requests must be communicated to our administrative offices before June 15th, so we can make the necessary arrangements. Departure Day—July 23, 2011 If you are picking up your student by car, please plan to arrive on campus between the hours of 9:00 a.m. and 12:00 p.m. on Saturday, July 23rd. We ask that all students depart by 12:00 p.m., due to the college’s need for a tight transition between our program and others scheduled on campus. There will be a short program at 10:00 a.m. for students and families. Due to our diverse student body that travels to us from many parts of the U.S. and abroad, we hold our main celebration and awards ceremony for students on Friday evening. We generally do not allow families to attend these events. However, on Saturday morning at 10:00 a.m., we will hold a small ceremony for families picking up their students. Families also have the option to schedule conferences with teachers and administrators on Saturday. Departure Day Schedule 9:00 a.m.—Students are completing final dorm departure tasks. Students are able to sign out of the program. 10:00 a.m.—Ceremony for students and families; signing the banner tradition. 12:00 p.m.—All students and families are asked to depart by this time. TRAVEL Before the program begins, MMLA will send students a message asking them to confirm their travel indicated during the application process. If you do not receive this mailing, please let us know.

Arrival by Air We will meet students at designated airports. We ask that when possible that you arrange flights that arrive between 10:00 a.m. and 4:00 p.m. so that students will be able to participate in all opening activities. We recognize that some flights may arrive earlier or later, and we will accommodate reasonable requests. At the airport, students should proceed to the baggage claim area on the main level, where they will see MMLA staff wearing an MMLA t-shirt. If the student is an unaccompanied minor, one of our staff members will obtain an escort pass to meet him or her at the gate. All other students should wait at baggage claim for an MMLA staff member. If the student has a problem connecting with one of our staff members, he or she should contact MMLA’s main Administrative office (802.443.2900) or the Site office (number available in insert). No student should leave the baggage claim area with anyone other than a staff member wearing an MMLA t-shirt. Minors Traveling Alone If your child will be traveling alone, please consult your transportation service (airline, train, etc.) on its unaccompanied minor (UM) policy. Passengers aged 16 and younger are often required to use the carrier’s UM service. There may be a charge for this service, but it provides your child with an escort from the trip’s beginning to its end. To use the service, parents must notify the airline in advance and complete the appropriate paperwork. MMLA staff will be prepared to escort each UM from their arrival gate through baggage claim to campus, and from campus through security screening to their departure gate and wait until the airplane or train has safely left the ground or station. The MMLA authorization contact for Unaccompanied Minors 9

traveling to MMLA is: Program Representative, Middlebury-Monterey Language Academy, 152 Maple Street, Middlebury, VT 05753. Please let us know ahead of time any specific procedures we need to do to comply with your airline’s specific UM procedures. For travel by car and train, maps and specific directions are provided in the Site Specific insert. Visa Information for International Students International Students (non-US citizens) coming to MMLA from outside the United States will need to carefully review their visa status to ensure that they can enter the US and participate in our program. International students and families should contact MMLA’s administrative office to verify their eligibility to participate in their program. MMLA’s visa specialist consultant will review individual cases and assist where possible. For more information regarding entry to the United States, please visit the US Department of State website: AMERICANS WITH DISABILITIES ACT MMLA welcomes applications from disabled students and is committed to making reasonable accommodations for disabilities that will substantially impact program participation. In assisting individuals with disabilities, MMLA is guided by the Americans with Disabilities Act (ADA), and the ADA amendments, which are designed to eliminate discrimination against qualified individuals with disabilities. Although students participating in MMLA programs are generally of the age to be covered by the Individuals with Disabilities Education Act (IDEA), MMLA is a college-based program that follows procedures, standards, and laws that pertain to provision of disability accommodations in post-secondary institutions. MMLA endeavors to make reasonable accommodations that afford access to and full

participation in its programs and services without fundamental alterations or undue financial burden. Disabilities can include, for example, visual impairments, hearing or mobility impairments, psychological conditions, medical conditions, and learning disabilities, which substantially limit one or more of a person’s major life activities and may necessitate accommodations or modifications to the facilities, programs, or services provided by MMLA. Accommodations and services for students with disabilities are determined on an individual basis; accommodations can relate to the instructional components of the Program and/or the residential elements. It is essential that parents complete the Special Needs Identification Form and return it to MMLA to begin the process for accommodations. The full MMLA Disability Accommodation/ADA Policy is available from the main office. The information provided regarding any special needs will be shared only with those individuals involved in the coordination and facilitation of services and accommodations required to make our programs accessible. To determine the presence of a disability and need for accommodation, MMLA requires thorough, current documentation of physical and/or mental conditions. Documentation requirements are described in the Special Needs Identification Form and discussed in more detail in the Disability Accommodation/ADA Policy; these documents are available in alternate formats upon request. Please note that MMLA is not responsible for services of a personal nature. Students with needs in this area are encouraged to consider obtaining a personal assistant or personal care attendant if they are unable to function independently on the MMLA campus. MMLA’s Disability Consultant will review all accommodation requests as well as disabil10

ity documentation. In many instances the Disability Consultant will contact a child’s parent to best understand how disability has impacted the student. Decisions on accommodations will be made before a student begins their MMLA program. Disability needs will be communicated to the MMLA site manager in sufficient time for necessary arrangements to be coordinated. Parents will be contacted by the Disability Consultant to confirm accommodations or discuss reasons that a particular accommodation will not be provided. It is critical that parents alert MMLA in a timely manner about special needs that will require accommodation; use the Special Needs Identification Form to make accommodation requests. Late requests may be denied if inadequate time is available to make accommodation arrangements. For further disability-related information, contact the MMLA office for a referral to the Disability Consultant. WHAT TO BRING, PACKING LIST, AND ITEMS TO LEAVE AT HOME Clothing The emphasis should be on comfort and suitability for a range of activities, from relaxing in the dorm to hiking and sports, concerts, and museums visits. In recognition of the diverse cultural community at MMLA, please bring clothing with modest styles.

• T-shirts, shorts (no offensive logos, words, or images) • Long pants, jacket/sweater for layering • Rain jacket, umbrella • Swimsuit and towel • One or two “casual-dressy” outfits • Sleepwear, robe, shower shoes • Athletic shoes (no black soles for gym) • Footwear that can get wet (i.e., Teva-style sandals or old sneakers) Bath Supplies (we suggest a shower caddy) • Toothbrush • Toothpaste • Soap • Shampoo • Plastic cup, etc. Study Supplies • Pens • Pencils • Highlighters • 1-2 Pads of paper or notebooks Miscellaneous • Medications in their original containers • Back-up pair of contact lenses or glasses • Alarm clock • Flashlight • Hangers • Desk lamp and fan for dorm room • Stationery and postage for letters


• • • • • •

Sunscreen, sun hat, sunglasses Insect repellent Comfortable daypack Water bottle Musical instruments Sports equipment (frisbee, hacky sack, tennis racquet, soccer ball, etc.; no skate boards, rollerblades, bicycles) • Spending money • Prepaid phone card Note: Replacement or forgotten items may be sent from home to the campus address. Students may also be able to purchase needed items from the college bookstore or nearby stores. Items to Leave at Home The following items are not allowed at our Program or on campus: • • • • •

Weapons of any kind Any flame-producing device Pets of any kind Products that damage surface finishes Televisions, computer games, video games, or DVDs • Water guns • Appliances, halogen lamps, refrigerators, or cooking devices • Laser pointers In addition to the above list, we reserve the right to confiscate for the length of the program any items that, in our judgment, pose an undue risk to the safety and well-being of students or property. We also discourage students from bringing: • Personal computers and laptops* • Cellular phones* • Any materials that are not in the target language * (These items, if brought to the Program, must be stored in the Site Office for the duration of the session. See the Keeping in Touch section)

Students are responsible at all times for the safe-keeping of their personal belongings. We urge you to label all belongings, including clothing, with first and last names. Neither MMLA nor the host college can be responsible for theft or other losses of, or damages to, personal belongings, including musical instruments or electronic equipment. When considering whether to bring an expensive item, families may wish to investigate possible coverage under their own insurance. In general, we recommend that students leave valuables at home. KEEPING IN TOUCH The following policies have been developed to maintain MMLA’s immersion environment and to support students in their adherence to the Language Pledge. Communication with Staff and Students Families are always welcome to call the summer Site Office or the MMLA administrative office with any concerns or questions. Please do not hesitate to contact us if you are worried or would like to check in with a staff member to see how your child is doing. During the summer, our Site Office will be staffed between the hours of 7:30 a.m. and 10:00 p.m. Any emergency calls made after 10:00 p.m. will be forwarded to the administrator on-call. We ask that no one call after 10:00 p.m. unless it is a true emergency. Please note that MMLA works through a system of messages, as our administrators, staff, and faculty are generally engaged with students throughout the day. Messages are responded to within 24 hours. If families are inquiring about an academic matter, the appropriate Language Director or Assistant Language Director will return the call. If families are inquiring about well-being, logistics, or any other type of matter, our Site Manager or a Residential Life administrator will return the call. Any emergency message will be returned expeditiously by the Site 12

Manager or Residential Life administrator. Also note that a student will not be removed from any daily programming to answer phone calls unless it is an emergency. Families can leave messages for students, which will be delivered with mail after dinner each evening. Students will be able to return phone calls during designated phone use times. Families can also leave messages for students by faxing or e-mailing them to the program Site Office. All phone numbers and e-mail addresses are located in the MMLA at a Glance section and the Site Specific Insert. To insure delivery, any faxed or e-mailed messages need to include a student’s full name, language Academy, and living group. (Living Group is the first letter of the student’s dorm, and the number of the floor they live on, i.e: W2 for Willets Dorm, second floor.) Communication by Phone We will have phones available for students in the Site Office during the times listed below. We encourage students to arrive with prepaid phone cards to utilize our phones. These cards may also be available for purchase on-site at the college bookstore. Students, while discouraged from doing so, can also check out their cell phone (See Cell

Phone Policy below) for use only in the Site Office during designated times listed below. All students arriving unaccompanied to the Program will call home upon arrival on campus. Students will be allowed to use phones based on assigned times per academy. Tuesday through Friday phone usage will be before or after meals, or during free time, depending on the language of study. Chinese/Italian/French: Tuesday, Thursday and Sunday German/Arabic/Spanish: Wednesday, Friday and Sunday Student Cell Phone Policy While we recognize the importance of keeping in touch with family and friends, we want students to be fully engaged in the Program environment. The use of cell phones is prohibited at the Program because such use seriously undermines language learning, breaks our immersion environment, and disrupts students’ engagement in the Program. Students are not allowed to keep cell phones on their person or in their rooms. They must be stored in the Site Office. Students found to be in possession of their cell phones outside of the Site Office will face disciplinary action.


E-mail and Computer Access MMLA will provide computer access for language learning during the session. However, like cell phones, students’ use of computers to communicate in English seriously undermines language learning and breaks our immersion environment. Therefore, we strongly discourage students from bringing computers/laptops to campus, as any computers/laptops brought to the Program must be stored in the Site Office, and are not permitted in dorm rooms. To maximize student learning, students will only be permitted to access e-mail on Program computers during the following times: Students will be allowed to access e-mail on assigned times per academy. Tuesday through Friday e-mail access will be before or after meals, or during free time, depending on the language of study. Chinese/Italian/French: Tuesday, Thursday and Sunday German/Arabic/Spanish: Wednesday, Friday and Sunday Mail and Care Packages We encourage families to send mail to students, and students to send mail home. (See Site Specific Insert for students’ mailing address.) We will deliver mail on a daily basis after dinner time.

MMLA Blog We strongly encourage families to visit the MMLA blog at each site. A link can be found on our main Web site ( When time allows, we will post photos and a brief summary of daily events, as well as selected student profiles. This is an excellent way to see what is happening at the program. Release of Information When signing the MMLA application, parents give permission for MMLA to use photos and non-confidential information about their child(ren) on our Web site and in Program informational material. Please call the MMLA administrative office (802.443.2900) upon receipt of this Handbook if you do not wish to have your child(ren)’s information so used. In addition, at the end of the session, MMLA will provide all the members of the student community with year-round contact information (email) of all the other session participants to facilitate connections. Families who do not want their contact information released to the families of other students should call the MMLA administrative office (802.443.2900) upon receipt of this Handbook.

Care Packages from Home While dining services offers varied and ample menus, and provides for students’ special dietary needs, students love to receive food packages from home. At MMLA culturally-appropriate treats are especially welcome. Please prepare such packages with an awareness of the limited storage available in the dormitories and the possibility of food allergies among other students.


Academic Information INTRODUCTION The Middlebury College Language Schools and the Monterey Institute of International Studies have a proud tradition of teaching world languages through a commitment to speak, read, write, and listen only in the target language. At the core of this tradition is the Language Pledge®, which embodies an attitude toward language learning that calls on all participants to summon the personal discipline to “stay in language.” It is at the core of MMLA’s four-week immersion program as well. Students, whether beginners or advanced or somewhere inbetween, make every possible effort to stay in the target language through the entire day. Staff members work hard to create an atmosphere that supports the efforts of the students. (See sections on the Language Pledge.) Our curriculum is experiential and hands-on. Learning takes place both inside and outside the classroom. Students generally spend approximately three hours per day in language courses by level, and two hours per day in elective classes that bring together groups of students at similar levels to complete a variety of projects. These electives are designed by the academy teachers who have a passion for a particular subject. Learning doesn’t

stop there; on a given day students may engage in various activities, listen to speakers, be part of clubs, watch movies, engage in cultural presentations, travel on field trips, and hold conversations during meal times— all in the target language. Our curriculum is coherent and comprehensive, connecting all parts of the day, so students maximize their learning by utilizing language in a variety of contexts. ACADEMIC STAFF TEAM All of the staff at each MMLA Program site works in a coordinated effort to ensure that every aspect of the Program contributes to the creation of a rich language learning environment. The positions described below are those especially involved in the academic aspect of the Program. Director of the MMLA Oversees and runs all programs. The Director coordinates all full-time staff and Language Directors in order to bring together the best team possible to each site and to plan all of the curriculum and programs offered. Director of Curriculum Creates and coordinates all summer program curriculum.


Site Manager (SM) Supervises all staff at a specific Program site. Coordinates all staff and Language Directors in order to bring to his or her site the best educational team possible. Oversees all facets of the program at their sites. Language Director (LD) Supervises and runs all aspects of the language academy. Coordinates and implements the curriculum, organizes all programs, and ensures the quality of the language instruction, both in and out of the classroom. Assistant Language Director (ALD) Supports and aids the Language Director in his or her administrative responsibilities. Assistant Language Directors may also teach a language course, if necessary. By attending daily residential meetings, ALDs act as a bridge between the academic and residential programming. Teachers Prepare and teach language classes and project based electives. They assist with evening activities when needed and also help supervise students. Activity Coordinators Develop and organize all afternoon and evening activities. Coordinate the RAs and other participating staff and ensure the quality of these activities. Technology Coordinator Oversees and ensures the running of all technology needed at each site. PROGRAM FACULTY MMLA hires a diverse group of top high school and middle school teachers with a wide variety of international backgrounds in order to expose our students to different accents and vocabulary. MMLA’s teachers are among the most creative and dynamic in

the field—teachers who bring the language alive. They come from public and private schools, colleges and universities, both from the U.S. and abroad. We also strive to hire as many teachers as possible with experience teaching high school and middle school students in a residential setting. PLACEMENT IN APPROPRIATE LANGUAGE LEVEL Each student will be placed with a small group of other students at approximately his or her language level. Ability varies among students, and MMLA’s placement of a student is designed to strengthen the areas in which an individual student needs improvement. The curriculum provides a wide range of speaking, listening, reading, and writing opportunities for students in every skill level. Students may be moved between groups by our faculty to ensure they are appropriately challenged during the summer. Before the start of the Program, every student will receive instructions to complete a placement test online. Please complete it expeditiously. The information gathered will be used to place students by level. If students need to change level during the summer, they will do so in consultation with the Language Director. ATTENDANCE AND PARTICIPATION EXPECTATIONS Because every component of the Program’s curriculum is designed to reinforce language learning, students are expected to attend and participate fully in all scheduled activities—assemblies, classes, after-class sessions, trips, group meetings—7 days a week. We ask that families minimize requests to have their child excused from the Program: any such requests must be made in advance and must be approved by the Site Manager. Excessive absences—approved or otherwise—may jeopardize a student’s receiving a Program certificate of completion. 16

While we recognize that the session dates may interfere with family and other plans, we will evaluate, on an individual basis, requests to be excused from campus for these events. In the event that your child will need to leave campus, (except for general shuttle service at the beginning and end of the program, as specified in the travel section) all travel arrangements must be made by the family. MMLA will not be responsible for the transporting of students to and from campus. Unauthorized absences initiated by the student (cutting class, skipping activities, etc.) will be handled as violations of the Student Code of Conduct, as these constitute breaches of Program rules pertaining to the safety and whereabouts of Program participants. HOMEWORK AND STUDY HALL A Study Hall, staffed by teachers and Residential Advisors, is scheduled each evening to give students the opportunity to complete group work, class assignments, or homework; to receive extra help from teachers; and to work on their own individual language learning goals.

have over 240 hours of language instruction and use during four weeks, compared to about 180 hours of instruction in a regular year-long academic program. SCHOOL CREDIT MMLA does not yet offer credit for its summer Program. To facilitate middle or high school recognition of language study with MMLA, each student will receive a report approximately 2-3 weeks after the completion of the Program. Most significantly, families will receive a summary of the STAMP Test results taken in Week 4 of the Program. This is a tool that can be used when students return to their schools. This report will also include an evaluation by the student’s primary teacher, a certificate of completion, a description of the student’s language course and electives, faculty credentials, and a description of MMLA’s sponsoring organizations (Middlebury College and the Monterey Institute of International Studies).

ACADEMIC PROGRESS Because each student is unique, we do not predict how far a student will progress during their participation at MMLA. However, it is useful to note that MMLA students will


Typical MMLA Schedule Students are engaged throughout the day in varied activities, classes, and events. While the schedule below is a general one and may change somewhat to make best use of space and needs, students should expect consistent day-to-day scheduling and will be made aware of any schedule changes with advanced notice. Please note that schedules change for Opening Day and Closing Day, the 4th of July, field trips, and to accommodate special speakers and performances. General Schedule: Monday–Friday 7:30–8:45 Breakfast 9:00–9:20 Morning Assembly 9:30–11:15 Electives 11:30–12:25 1st Class Period 12:30–1:15 Lunch 1:30–2:20 2nd Class Period 2:25–3:30 3rd Class Period 3:45–4:45 Afternoon Activities 4:445–5:30 Free Time 5:30–6:30 Dinner 6:45–7:45 Study Hall 8:00–9:00 Evening Assembly 9:15 In Dorms/Snack/ Hall Meeting 10:30/11:00 Curfew (for Juniors and Seniors) Weekends Weekend schedules are similar, but allow more time for afternoon activities, field trips, and rest. General Schedule: Saturday 8:15-9:15 Breakfast 9:30–12:00 Elective Period 12:15–1:15 Lunch 1:30–4:30 Campus-wide Olympics/Field Trips/ Special Events 4:30–5:30 Free Time 5:30–6:30 Dinner/ Free Time (based on specific Academy schedule)

6:30–7:30 7:30-9:30 9:45 11:00

Free Time Dance In Dorms/Snack/ Hall Meeting Curfew

General Schedule: Sunday 8:00-9:00 Continental Breakfast 9:30-11:00 Group Activities 11:00-12:30 Brunch 1:00–4:00 Elective Period 4:00–5:30 Free Time 5:30–6:30 Dinner 6:45–7:45 Study Hall 8:00-9:00 Language Pledge Re-Commitment Ceremony 9:15 In Dorms/Snack/ Hall Meeting 10:30/11:00 Curfew (for Juniors and Seniors)


The Language Pledge® At the core of the language teaching philosophy of MMLA, as in the Language Schools at Middlebury College, is the Language Pledge®. The Pledge is both an ideal and mind-set to aspire to, and a concrete and effective tool to greatly enhance the process of language learning. The power of MMLA’s immersion environment relies on the creation of a community of learners striving to achieve shared language learning goals, in which each member commits to work

as hard as possible to use only their target language. The Language Pledge is the vehicle that creates such a community, and supports the student in that effort. Each student commits to his or her own skill level-based Pledge, translated into the target language: the Standard Language Pledge for non-beginners and the Modified Pledge for beginners.

Standard Language Pledge In signing this Language Pledge, I will do my utmost to follow the letter and spirit of the Pledge as defined by the Middlebury-Monterey Language Academy (MMLA). I understand … that [language] is the means of communication for me during all four weeks of the MMLA session, except for the few times specified by the Language Director as non-immersion moments. I will respect … the Language Pledge taken by other students in my Academy, and I will not speak a language other than [language] in their presence. I will respect … the Language Pledge taken by all staff members in my Academy, and I will not speak a language other than [language] in their presence. I understand … that failure to comply with the Language Pledge may result in a call to my parents or guardians and that subsequent infractions may result in my expulsion from MMLA without credit or refund. Signature 

Print Name

______________________________ __________________________

Date ________


Modified Language Pledge In signing this Modified Language Pledge, I understand that although my proficiency in [language] is limited, I will do my utmost to follow the letter and spirit of the Pledge as defined by the Middlebury-Monterey Language Academy (MMLA). I understand … that [language] is the means of communication for me during all four weeks of the MMLA Session, except for the beginning of the program when it will be made clear to me when English is acceptable, and during the few times during the rest of the month specified by the Language Director as non-immersion moments. I will respect … the Language Pledge taken by other students in my Academy, and I will not speak a language other than [language] in their presence, unless it is to fellow-beginners in the beginning of the program during the times that have been made clear to me that English is acceptable. I will respect … the Language Pledge taken by all staff members in my Academy and I will not speak a language other than [language] in their presence, except in the beginning during the times when it has been made clear to me that English is acceptable. I understand … that failure to comply with the Modified Language Pledge may result in a call to my parents or guardians and that subsequent infractions may result in my expulsion from MMLA without credit or refund. Signature  Print Name ______________________________ __________________________

Date ________

Common Questions Regarding the Language Pledge®

communication while attending the Middlebury-Monterey Language Academy.

What is the Language Pledge®? All MMLA students agree to abide by the Language Pledge®, a commitment to speak, listen, read, and write the language of study as the only means of communication for the student. It is the foundation of our intensive immersion program and originated with the Middlebury Language Schools.

Why are students required to take the Pledge? The Pledge helps students focus their energies on the acquisition of language skills and to internalize the patterns of communication and cultural perspective associated with the target language. The Language Pledge plays a major role in the success of the program, both as a symbol of commitment and as an essential part of the language learning process. It ensures that the vocabulary and structures gained in group sessions are “put in motion” right away so they are acquired, used, and remembered.

What does the Language Pledge® say? Basically, the Language Pledge says: In signing this Language Pledge, I agree to use my language of study as my only language of


Are beginning students, who have never studied the language, required to take the Language Pledge®? Students who are beginning their study of a language take a modified, and progressively more rigorous, Pledge. The program has built-in times and structures to enable beginners to succeed during the early learning period. All staff at the Academy are bilingual and can speak to students in both the target language and English. When is the Language Pledge®waived? Students are not expected to speak in their language of study when they are faced with an emergency, when conversing with a member of the MMLA administrative staff, when speaking with a health care professional, and on those occasions when it is absolutely necessary to use English or another language. In addition, students are not required to speak in their language of study during specific times designated by MMLA faculty, or when they are not under the jurisdiction of the Program (see below). Most important is adherence to the spirit of the Pledge and each student’s sincere effort to use the target language as exclusively as possible during the session. May I call my parents, family, and friends? Also, my family wants to visit me while I am here; may I go to dinner, religious services, etc., with them and speak English or another language? For calls home and when you are not under the jurisdiction of the Program, (i.e., off-campus after being signed out by a family member), the Language Pledge is waived. We know that it is important for students to maintain contact with their families and friends. We can’t say how much contact is necessary for each person, but we ask that you keep contacts which are not in your target language to the absolute minimum that you feel you need. Doing so will enhance your language learning success at the Program.

As indicated in this Handbook, there are no phones or computers in student rooms, and limited time is available for students to phone or e-mail home. These policies are in place to support both the Language Pledge® and your successful transition from home. In case of an emergency, students may use the phone or send an email message from the MMLA Site Office. Are there incentives to adhering to the Pledge? The first and most important incentive is the major progress that students experience if they speak only in the target language throughout the session. Each Academy also has built-in rewards for those students who are exemplary in their commitment to adhering to the Pledge. What happens if I violate the Language Pledge®? Adhering to the Language Pledge® is part of our Code of Conduct. However, because MMLA recognizes that maintaining the Pledge is a challenging undertaking, students receive Verbal Warnings for the first few violations. If a student continues to violate the Pledge, he or she receives a Written Warning and a call to his or her family. Continued violations will result in more serious discipline, up to and including dismissal from the Program, without refund. (Please see the Code of Conduct section.) What can I do if I’m having difficulty honoring the Pledge? MMLA’s goal is to have students succeed in the Program’s immersion environment, not to punish them for trying. Please seek out MMLA staff who will be happy to discuss the nature of the problem, brainstorm ideas for success, and offer encouragement and support. Remember that you are probably not alone in experiencing challenges, but the goal is to try your best to overcome—not succumb to—them. When does the Pledge begin? Is it different for beginners? Adherence to the Pledge 21

begins when you sign the Language Pledge®, which will occur in your language Academy at the end of the first day of classes. Once signed, the Pledge is in effect, and each student is expected to strive to honor its terms and spirit. Beginners sign the Modified Pledge (which makes allowances for this level of knowledge), while those in higher levels sign the Standard Pledge. I have a friend studying another language, and once in a while we have a conversation in that language, which I also speak. Is that allowed at MMLA? After all, I am not speaking English. Remember that the Pledge is not simply a rule against using English or other languages; it’s a commitment for using your target language. Therefore, using any language other than your language of study is a violation of the Language Pledge.

However, since at MMLA language use includes listening, reading, writing, as well as speaking, you will be provided with lots of interesting things to read, listen to, and watch in your target language. Families are encouraged to send mail in either English, the student’s native language, or in the language their child is studying. (Students are able to receive mail on weekdays.) While letters in English (or their native language) are fine, please refrain from sending English-language/native language magazines, videos, DVDs, etc. The use of all such material will slow a student’s progress in their target language.

May I read the newspaper or weekly magazines in a language other than my target language? May I listen to music in other languages? Please do not bring reading material and/or music in English or any language other than your target language. Again, the Pledge is not simply a rule against using languages other than your target language; it’s a commitment for using your target language. Therefore, students should read, listen, and write (except for letters home) only in their language of study. Doing otherwise is a violation of the Pledge.


Community Standards Introduction The Middlebury-Monterey Language Academy offers a unique opportunity for middle and high school students to join together to improve their foreign language skills, learn about new cultures, and make life-long friends. The Program’s standards are designed to help create and maintain the safe and productive environment in which these goals can be attained. MMLA strongly believes that young people flourish in an environment where there are clear expectations, caring support, and clear consequences for violations of community standards. Disciplinary action will be taken if it is determined that a student has violated the Program’s behavioral expectations. As a learning community, MMLA approaches every disciplinary intervention as a learning opportunity for the student involved. Disciplinary decisions are made based on the circumstances of the offense and the wellbeing of the Program community. MMLA strives to keep parents informed during any disciplinary process. All students are expected to follow the Code of Conduct and adhere to all rules and policies. STUDENT CODE OF CONDUCT The rules and expectations below have been formulated to insure a safe and productive environment for all members of the MMLA community. They are based in the concepts of respect for all community members, honesty in all dealings, concern for the wellbeing of self and others, and an appreciation of hard work and a positive outlook. MMLA expects that students arriving at the Program are knowledgeable about these expectations, and come ready and willing to do their best to abide by them. MMLA will educate, support, and work with students as they adjust to the Program’s expectations:

the goal of the Program is a successful experience for every one of its members. However, MMLA cannot accommodate students who are unwilling or unable to live within the following standards. Students who knowingly and willingly remain in the presence of open violations of the Student Code of Conduct shall be treated as though they themselves had violated the rule. MAJOR RULES Students who violate any of the following Major Rules will be considered for dismissal and should expect to be dismissed. Students are expected to: • Act with respect for others and their well-being—Bullying; harassment and hazing; impinging on the well-being of others; physical threats and violence; verbal threats and the use of language that disparages others based on race, religion, gender, sexual orientation, age, disability, ethnic origin or other characteristics protected by law in the state in which the Program is being conducted; and behaviors or language intended to humiliate and/or denigrate others, or that cause emotional or physical harm to others, are examples of behaviors that violate this standard. • Act with honesty and integrity—Lying and deceitful behavior; telephone or computer fraud; academic dishonesty, are examples of behaviors that violate this standard. • Respect community property and the property of others—Theft; the use or possession of stolen property; the unauthorized use or possession of another’s property; destruction or abuse of individual, Program, or host site property, are examples of behaviors that violate this standard. 23

• Maintain a safe environment for themselves and others—Possession or use of dangerous objects or substances (weapons of any kind (knives, firearms), fireworks or explosives, caustic materials); violation of fire safety regulations; possession of incense, candles, matches, lighters; use of, or evidence of the use of (ie, cigarette butts, burnt candles or incense, etc) an open flame inside any Program building, are examples of behaviors that violate this standard. • Abide by Program standards and state and federal laws concerning the use and possession of alcohol, illegal substances, tobacco, and prescribed medications—Possession, use, providing or distribution of alcohol, illegal drugs and substances (including drug- or alcohol-related paraphernalia), or tobacco in any form; misuse of prescription drugs (including the providing of prescription drugs or other chemical substances to others); possession of prescription or over-thecounter drugs without Program permission, are examples of behaviors that violate this standard. • Uphold boundary and whereabouts policies of the Program—Leaving the boundaries of the Program without permission; deliberate absence from any scheduled Program activity; leaving the dorm and/or floor after

curfew; being on the floor of the other gender, are examples of behaviors that violate this standard. • Be a positive and cooperative member of the community—Refusal to respect and follow the instructions of all leaders, faculty, staff and residential advisors at MMLA; unfriendly, irresponsible and/or disrespectful behavior toward others in the MMLA community or toward persons they may have interactions with while under the jurisdiction of the Program; deliberate disobedience, are examples of behaviors that violate this standard. LANGUAGE PLEDGE VIOLATIONS MMLA’s goal is to have students succeed in the Program’s immersion environment. MMLA recognizes that living 24/7 in a language other than one’s native language is a significant challenge for any person, let alone an adolescent. MMLA staff will support, encourage, and work with students as they acclimate and adjust their behavior to meet the Language Pledge’s expectations. Staff will also respond with graduated disciplinary responses to continued Language Pledge violations: • Initial violations at the beginning of the


session are addressed through discussion with the Language Director of the student’s language Academy. • Continued violations, or those occurring after the first week of the Program, will result in a conversation with the Language Director who will also issue a written warning and initiate a conversation with the student’s parent/guardian. Other disciplinary consequences, such as the loss of privileges, may also be applied. • Should violations still continue, more serious disciplinary response will be handled by the Director of Residential Life: these responses include further loss of privileges, probation, and dismissal. Language Pledge® violations which are deemed by MMLA staff to be deliberate, provocative, and/or demonstrate a non-cooperative attitude are grounds for immediate dismissal. OTHER PROGRAM RULES & REGULATIONS Students violating the following Program rules should expect to be placed on probation or dismissed. • Gambling (any activity in which bets are wagered); • Unacceptable physical contact (pushing, touching, tripping, etc.); • Fire safety violations; • Use of profanity; • Being in dangerous or unauthorized areas (restricted dorm areas, window ledges, roofs, etc.); • Possession of prohibited or inappropriate items (cell phones, computing devices, pornography); • Uncooperative and/or disruptive behavior and/or attitude, non-compliance with Program rule, and expectations and/or staff requests.

FINAL DAYS’ POLICY During the final three days of the Program, violations of any of the Program’s rules and standards are grounds for immediate suspension or dismissal from the Program. The final week of the Program can be an emotionally intense time, and students can be prone to make behavioral decisions they would not ordinarily make. This policy is intended to provide a smooth and positive culmination of the session, and to support students in their efforts to remain committed to upholding the Language Pledge and the expectations of the Program. DISCIPLINARY RESPONSES AND PROCESS MMLA usually utilizes a graduated system of response to violations of the Code of Conduct. Our goal is to use early interventions— or a series of interventions—to educate students about why the identified behavior constitutes a problem at the Program, and to allow the student to adjust his or her future behavior accordingly. Continued violations lead to more serious discipline with dismissal as a last resort (except to the extent that MMLA reserves the right to pursue another course, as referenced below). However, because MMLA is a short-term program, and violations of our Major Rules cause serious disruption to the safety and integrity of the Program environment, Major Rule violations—at the first offense—almost always result in Dismissal. The following are the disciplinary responses utilized, for example, at MMLA: Verbal Warning A verbal warning is the first level of discipline at MMLA. Typical offenses may include: early violations of the Language Pledge, being late to an event, inappropriate language, being disruptive, violations of dorm protocol, etc. These are simple statements letting the 25

student know their behavior is problematic and why, and that such behavior should not be repeated. Written Warning—Parent Contact A Written Warning, the first formal disciplinary status of the Program, is completed by a member of the Residential Life staff or a Language Director. It occurs after a student receives several verbal warnings or violates a significant rule. The Written Warning is placed in the student’s file, and parents are contacted to let them know of the behavior. The student meets with the staff member and any other party involved, and the conversation is conducted in English to ensure understanding. Probation—Parent Contact A student may be put on probation after he or she has received a written warning and continues the behavior, or if he or she exhibits a behavior of a more serious nature. (See Student Code of Conduct.) A record of the violation is placed in the student’s file, and the parents are contacted and informed of the situation. The Director of Residential Life, or his/her designee, initiates the conversation with the student and speaks to the parent. Dismissal A student is liable for dismissal if he or

she, being on probation, continues his or her behavior, or breaks another Program rule. Students violating a major rule will be liable for dismissal at the first occurrence. The Director of Residential Life, in consultation with the Language Director, makes the recommendation to dismiss the student. The Site Manager, in consultation with the Director of the MMLA, makes the final decision regarding dismissal. In the event of dismissal (or voluntary withdrawal), parents, at their expense, must arrange for their child’s expeditious transportation from the Program. MMLA cannot house a dismissed (or withdrawing) student for more than 24 hours after they have been separated from the Program. There is no refund of any Program charges for students who are dismissed from the Program. If a student damages property, the cost of repair or replacement is added to the student’s account balance. If a student is dismissed from the program, s/he will not be allowed to enroll in subsequent summers. Please note again, that while MMLA usually uses the system described above, MMLA reserves the right to dismiss a student for a violation of any part of the Student Code 26

of Conduct, at its discretion, for egregious violations of Program standards; and/or for repeated violations of Program rules or standards. Any behavior that MMLA determines in its discretion to be injurious to the Program, individual students, or the larger campus community can be grounds for immediate dismissal. MMLA reserves the right to ask a student to leave the Program for disciplinary, medical (to the extent permitted by applicable law), or other reasons, at its discretion. STATE AND LOCAL LAWS In addition to enforcing the Program’s Student Code of Conduct, MMLA must also abide by all local, state, and federal laws and statues that apply. Therefore, certain incidents and/or knowledge may require MMLA staff to inform appropriate outside authorities, including law enforcement and/ or child welfare agencies. Examples of such situations can include, but are not limited to, suspected abuse (past or current), hazing, or illegal sexual behavior. LEAVING THE JURISDICTION OF THE PROGRAM Families should know that, for safety reasons, any student leaving the physical boundaries of the Program or leaving their group on any Program-conducted excursions without explicit permission of an MMLA staff member, and/or without using the Program’s established sign-out procedures will face immediate dismissal from the program. All students will be shown the boundaries of the campus and will receive a map on the first day of the program. NOTE ON SELF-DESTRUCTIVE BEHAVIORS Behaviors and conditions such as eating disorders; cutting or other self-mutilation; suicidal ideation, threats or attempts; burning; and similar behaviors are potentially life threatening and require the intervention of trained medical personnel. MMLA is not

designed to provide appropriate treatment and support for these behaviors. Therefore, in accordance with the requirements of applicable law, MMLA will require students exhibiting these behaviors to leave the Program to ensure their safety and well-being, and that of others. MMLA reserves the sole right to decide whether a student’s behavior requires separation from the Program. STATEMENT ON SEXUAL HARASSMENT & OTHER HARASSMENT BASED ON PROTECTED CHARACTERISTICS In accordance with MMLA’s determination to provide a safe and positive environment for all Program community members, no form of sexual harassment or harassment based on characteristics protected by the law applicable in the state in which the Program is operated (e.g. where applicable, race, religion, gender, sexual orientation, age disability, ethnic origin, etc.) will be tolerated at the Program. Any reports of sexual harassment will be investigated by the Director of Residential Life, and any individual found to have so harassed another Program participant will be liable for sanctions up to and including immediate dismissal. DRESS CODE Dress at MMLA is generally informal, so a wide variety of styles are acceptable at the Program. However, students may not wear clothing that includes offensive logos, images or words, or contains references to alcohol or drugs. In recognition of the diverse cultural community at MMLA, please bring clothing with modest styles. This means that halter, backless, and off-the-shoulder fashions are not permitted. Midriffs should not be exposed. Clothing should not transparent. STATEMENT ON SEXUAL BEHAVIOR Because MMLA aims to create a comfortable environment for a culturally and age diverse community, students are prohibited from engaging in any inappropriate physical contact 27

or overtly sexual behavior. While MMLA does not discipline students for engaging in sexual behavior per se, students doing so will be spoken to by the Director of Residential Life regarding the implications of their actions and the impact of their behavior on the comfort and sensibilities of others. Parents/guardians are notified, and students are asked to speak with them regarding their actions. Students will face disciplinary action if, in the course of their inappropriate behavior, they break other Program rules (e.g., being on the floor of the other gender in the dorm; leaving the Program’s boundaries.) STATEMENT ON COMPUTERS & MP3 PLAYERS MMLA will provide computer access for language learning during the summer: if students bring computers/laptops with them to the Program, they must be stored in the Site Office and only be used for academic purposes (see Keeping in Touch section). Because listening to music that is not in the target language is a violation of the Language PledgeŽ, students are not allowed to use MP3 players unless they are playing music that is in the target language. Students may not utilize these devices during class time or during any programming that requires students to engage with others. Devices being utilized inappropriately or in a way that violates Program policies will be confiscated until the last day of the program and the student may face disciplinary action. MMLA cannot accept responsibility for any loss or damage that may occur to a laptop or MP3 player during the summer session. It is neither necessary nor encouraged that students bring such devices to MMLA.


Dormitory and Student Life Information Introduction MMLA students also benefit from living with a group of peers under the guidance of caring and trained staff. In their dorm setting, they will encounter a host of reallife social and communication opportunities and challenges. Roommates and floormates will experience and practice group problem solving, self-assertion, negotiation, compromise, cooperation, and will develop a new appreciation of their own and others’ unique points of view and contributions. One of the greatest academic advantages of the Program is that students are fully devoted to learning their target language during the entire waking day. MMLA’s residential program is an extension of the learning that takes place throughout the day. It is as essential to a student’s success as is the quality of instruction. RESIDENTIAL LIFE STAFF TEAM The members of the residential life staff work closely with other MMLA staff and students to promote a safe, productive and enjoyable environment, conducive to personal growth, language learning and development of community. Residential Life staff members provide supervision, direction, and support to students, and also uphold and enforce Program expectations and rules. Director of the MMLA Oversees and runs all programs. The Director coordinates all full-time staff and Language Directors in order to bring together the best team possible to each site and to plan all of the curriculum and programs offered. Site Manager (SM) Supervises all staff at a specific Program site. Coordinates all staff and Language Directors in order to bring to his or her site the best educational team possible. Oversees all fac-

ets of the program at their sites. Coordinates disciplinary decisions in conjunction with the Director of Residential Life. Coordinates disability accommodations that may be needed by Program participants. Responds to parents’/guardians’ calls and inquiries. Director of Residential Life (DRL) Coordinates and is primarily responsible for all facets of the residential life program. Along with the Language Directors, oversees all residential staff. Often serves as the first contact with parents. The DRL works closely with Language Directors and Dorm Heads to ensure that each part of the program continues to be a learning opportunity. The DRL works with the Assistant Language Director (ALD) to make sure there is clear communication between the residential and academic staff. Assistant Director of Residential Life (ADRL) Supports and aids the DRL in the supervision of residential life staff and the implementation of responses to Student Code of Conduct violations. The ADRL is the key-point administrator concerning the mental and physical well-being of all students. Dorm Heads (DH) Responsible for student life in a specific dormitory, and for the supervision of the dorm’s RAs. DHs help ensure that all dorms are running well, coordinate daily programming, and manage administrative tasks pertinent to the dorms. Dorm Heads meet daily with their team. They are also points of contact for families. Residential Advisors (RA) Each RA is primarily in charge of a living group of approximately 12 students, and lives on the same floor as the students. They provide supervision, and serve as teachers during informal parts of the day. They assist 29

students in the dorms. They also lead afternoon activities. Site Nurse Sees students in need of health care services, dispenses medications stored in the Health Office, oversees all medical and health-related issues. Health Assistants Assist the Site Nurse in all tasks in the Health Office. They accompany students to medical appointments and keep track of student medications. Activity Coordinators Develop and organize all afternoon activities. Coordinate the RAs and other participating staff and ensure the quality of these activities. LIVING IN THE DORMS Dorm Amenities and Set-up All campus residence halls are equipped with study areas, lounges, laundry facilities, and vending machines. Rooms are furnished with a bed, pillow, dresser, desk, chair, closet space, and a small trash can. Note that lighting is from ceiling fixtures; students are urged to bring a desk lamp with them. Most campus dormitories are not air-conditioned, with some exceptions, so students should also bring a small fan. Fans will be available for purchase. Linens (sheets, pillowcase, blanket, and towel) are provided. If a student will require an accessible dormitory room due to disability, refer to the Americans with Disability Act section for information on how to make this request. MMLA strives to ensure that all housing needs of enrolled students can be met. Dorm and Roommate Assignments There are several residence halls on each campus. Each dorm will be assigned to a particular language, with the exception of one

or more dorms that may be split between two languages. Students reside in campus dormitory housing and live with others who are in their language Academy. Within their language Academy, students are assigned their rooms according to gender and age, i.e., girls room with girls, boys with boys; younger students room with other younger students, and older students with other older students. Dorms will have both male and female students, but they are housed on separate floors. Residential Advisors live on each floor of student dormitories. While the information provided by you in the Getting To Know You section of the application will help us in our efforts to create the best possible roommate pairings, we also know that there are no guarantees that roommates will be perfect matches. MMLA staff will actively support students in their adjustment to living with a roommate— learning to compromise, resolving conflicts, etc. Room Changes MMLA does not allow roommate switches or room changes except for exceptional circumstances, and then only if approved by the Director of Residential Life. MMLA believes that learning to live with a new individual is part of the learning process at MMLA. Dormitory Regulations • Students are not allowed to go on floors of the opposite sex. • To respect the rights of both roommates, students may only spend time in rooms of other students if both roommates agree and give permission. • Rooms must be locked when students are away from their rooms, and unlocked when they are in their rooms. • For added security, students should store passports, travel documents, and valu ables in the Site Office. MMLA is not re sponsible for lost or stolen items. 30

• All students are to be in their dorms at 9:30 p.m. • At room curfew (11:00 p.m. for juniors and seniors, 10:30 p.m. for all others), students should be in their dorm rooms unless they have permission from a staff member for a later curfew. Quiet hours, when the dorm must be conducive to sleep or study, are from 10:30 p.m. to 7:00 a.m. • All students must sleep in their own rooms. Individual Academies may allow for some variation of these regulations for individual students, who may present reasonable requests—orally and in writing in the target language—for such exceptions to the DRL for approval. Privileges for Older Students MMLA recognizes the need for greater privileges for older students. Therefore, students who are rising juniors and seniors will have the opportunity to sign out of some scheduled afternoon activities for some free time. Our Residential staff may monitor students to verify their whereabouts. Students who do not abide by the MMLA policies can expect their privileges to be revoked. Room Access, Room Inspections, Room Searches While MMLA respects the measure of pri-

vacy that students’ rooms provide, MMLA reserves the right to enter a room for issues of safety, maintenance or to determine if illegal, stolen, or dangerous items are contained therein. Room inspections, to ensure that rooms are being kept safe and reasonably clean, may be done periodically. Students are responsible for keeping their individual rooms clean and orderly. Disciplinary action will be pursued if illegal, dangerous, stolen or prohibited items are in plain view during routine room inspections. Searches of rooms and/or personal belongings and persons will be authorized by the Director of Residential Life in certain situations where there is concern that illegal, dangerous, stolen, or prohibited items may be present. Damage Rooms are thoroughly checked before the beginning of the session to ensure that they are ready for student use. Any problems noted by students at arrival should be brought to the attention of MMLA staff and be reported immediately for repair. Any damage caused by a student during the session will be charged to the student’s account. Hall damages will be assessed on a per-capita basis if damage cannot be attributed to a specific student.


Keys and ID Cards Students will be given a key to their room. Dorm entrances are unlocked during the day, but locked each night between 9:00 p.m. and 7:00 a.m. Students will also be issued a photo ID card for access to meals. Each student will receive a neck wallet to hold their keys and ID, and must have his/her key and ID with her/him at all times. To ensure that only members of the MMLA community (and authorized visitors, who will receive a special “visitor” lanyard) are present at the Program, all students and staff must wear their neck wallet at all times, except when sleeping, showering, or during sport activities. Laundry Washers and dryers are available for students to do their own laundry. The machines are coin operated and change can be obtained at the Site Office. Some campuses offer free use of washers and dryers. Linens Linens will be provided to all students upon arrival and include bed sheets, a pillow, bath towels, and a blanket. These linens can be exchanged weekly. It is advised that students bring additional towels for pool and sports use.

Lost Items MMLA maintains a Lost and Found at each Site Office, and we make every attempt to return lost items to students. Should you realize that you left or lost something at the Program after the session ends, please call MMLA’s Middlebury administrative office as soon as possible, as that may help to increase the chance of the item(s) being found. Unfortunately, the chances of recovering a lost item after MMLA vacates the host site are very small. Labeling all items is a useful precaution. MMLA is not responsible for lost items. PUBLIC SAFETY MMLA employs the services of the host college Public Safety Office for any security or emergency needs. Safety staff provide a 24hour presence on campus and are another layer of security and support for MMLA students and staff. There will be a fire drill shortly after the start of the program to rehearse dorm evacuation. An earthquake drill will also take place on the second evening of the program in earthquake prone areas.

Cooking Student dorms are equipped with a number of kitchenettes. Cooking is allowed only in the presence of a faculty or staff member. Housekeeping General housekeeping for common areas is provided on a daily basis. Students are responsible for keeping their individual rooms clean and orderly. Bathrooms Students share communal bathrooms and showering facilities in the dormitory halls.


Medical Information FORMS After admission, MMLA requires receipt of the required health forms for each student before the start of the session: • Student Health Information • Student Medications • Permission to Treat • Medical Release • Health Insurance Card These forms are available from the online MMLA student account. All forms must be received by MMLA before the student’s arrival. Students will not be allowed to participate in the Academy until these forms are received and reviewed by our health care staff. INSURANCE No student may participate in MMLA programs without proof of family health insurance coverage. Short-term insurance coverage is available through Middlebury Interactive Languages; call the MMLA administrative office (802.443.2900) option #3, for details. During the summer, should your child see a doctor, dentist or orthodontist, need to use local medical facilities, or require a prescription medication, MMLA will forward doctor, dentist, or orthodontist bills directly to you for your submission to your insurance company, and will contact you to arrange payment for prescriptions. MEDICAL CARE ON-SITE The Health Office is available to students throughout the day, and a nurse and health assistant are on site or on call 24 hours a day. MMLA health staff members provide routine medical treatment, including dispensing of medication and bandaging cuts and scrapes. For more serious medical issues, students will be taken to local physicians, clinics, or emergency rooms for treatment. We utilize

the same local resources that the host college’s students would utilize throughout the year. MEDICATION Upon arrival at the Program, all medications (prescriptions, over-the-counter medications, vitamins) must be deposited with MMLA health staff at the Health Office. The health staff will hold and dispense medications to students at the Health Office at scheduled times. Students may not keep medication of any sort (prescription or over-the-counter) in their rooms or on their person, with the exception of topical creams and ointments, asthma relief medications, insulin, and epinephrine. In order for MMLA’s health staff to be able to dispense medication to a student, the appropriate sections of the health information forms must be completed both by parents and the physician, and the doctor’s written medication order must be on file in the Health Office. On it, the doctor must list, in English, all prescription and non-prescription medications that the student is taking, along with his/her dosages and frequency. A prescription bottle with the information on it is not adequate and will not replace the written doctor’s order. Medications must be in their original containers and labeled with the student’s name. We recommend that any student taking medication bring enough for the entire four-week session. Any planned changes in student medication use just prior to or during the session must be discussed with MMLA’s medical staff prior to the start of the session, including those medications taken during the school year which will not be taken at MMLA.


MMLA health staff members generally do not give allergy medication injections. If your student requires allergy injections, please communicate with our administrative office before the start of the session in order to make all necessary arrangements. Students may keep Epi-Pens with them; we recommend that they bring at least two to the Program. FAMILY NOTIFICATION MMLA staff will notify parents and guardians in the following medical situations: • Whenever we determine that a child should go to the hospital. • Whenever an illness or injury necessitates a stay in the infirmary of more than 24 hours. • Whenever prescription medication is prescribed. • Whenever there is a condition which might impact the family at home. • Whenever a student sees a dentist or an orthodontist. • Whenever the Site Manager or nurse feels contact with a parent is in order.

ommended by the American College Health Association: “Bacterial meningitis is a serious infection of the membranes surrounding the brain and spinal cord. The most common cause of this disease in young adults is the bacterium Neisseria meningitides, also known as meningococcus. Recent evidence shows that college students residing in dormitories are at higher risk for meningitis than are college students as a whole. Due to this finding, the Centers for Disease Control has recommended that undergraduates planning to reside in dormitories consider getting the meningococcal vaccine. The vaccine is very safe. Please ask your family physician for more information and advice about the vaccine.”

MENINGITIS VACCINE MMLA does not require that students get the meningitis vaccine. However, as our students do live in residence halls, we are providing the following information as rec-


Food, Dining Services, and Special Dietary Needs Dinner on June 26th is the first meal provided by MMLA to students; the final meal is breakfast on July 23th. Three daily meals are provided, served cafeteria-style in the college dining hall. Meals are balanced and wholesome, with vegetarian entrĂŠes available at each meal. All meals are the same as those provided to college students throughout the year. When students participate in off-campus program activities, either bag lunches are provided or students eat in nearby restaurants. An evening snack will be available to all students at a time assigned per Academy. In addition, students may bring snacks to have access to in their rooms, which should be stored in closeable Zip-lock bags or containers. There is a small refrigerator on each dorm floor.

and supervision of a staff member. BIRTHDAY CAKES MMLA has worked with each site to arrange for birthday cakes for those students whose birthdays fall during the session. Each cake will be made to order and presented to the student on his or her birthday. The cakes will be shared with a student’s living group and other students living on the hallway (roughly 40 people). Order forms will be provided prior to the start of the MMLA session. To insure that your cake order will be filled, please pre-order, as last minute orders run the risk of not being able to be filled by the site catering team. We encourage you to consider ordering a cake for your child to celebrate this special day.

Special dietary needs can be accommodated and should be indicated on the health form. Please call the MMLA administrative office (802.443.2900) to discuss special requirements. ORDERING FOOD Students wishing to order food from nearby vendors may only do so with the approval


Guests, Visitors, Going Off-Campus, and Signing Out For reasons of safety and to maximize the time spent in MMLA’s immersion environment, we discourage and generally do not allow students to sign out of the Program during the summer, or to accept visitors. All requests to arrive late, depart early, or leave the Program for any reason must be approved before the beginning of the session by the Site Manager or Director of the MMLA. Should a student need to go off-campus for any reason, he or she must be signed-out by a parent or legal guardian in the presence of the Site Manager. If the parent or legal guardian is not the person signing out the student, we must have written permission from the legal guardian(s) to allow any student to leave.

Academies may choose to go into town but always as part of an activity or class. The Language Pledge is in effect during such outings. Regardless of the situation, all students (and classes) sign out (and back in) at the Site Office. RELIGIOUS SERVICES Should a student wish to go off-campus for a religious service, he or she must be signed out by a responsible individual that has been identified by the student’s family. Individual families will be responsible for transportation to and from a place of worship.

While we recognize that the session dates may interfere with family and other plans, we will evaluate, on an individual basis, requests to be excused from campus for these events. In the event that your child will need to leave campus, all travel arrangements must be made by the family. MMLA will not be responsible for the transporting of students to and from campus. All visitors to the Program must sign in at the Site Office and receive permission from the Site Manager to visit any part of the campus. Visitors must abide by the Language Pledge. GOING TO TOWN In order to maintain our immersion environment, students generally do not go to town or leave our campus boundaries unless part of a class or group activity. Students are never allowed to leave boundaries without the permission of a staff member. Students who are rising juniors or seniors may be allowed to sign-out into the town surrounding campus only on designated days.


Checklist for Students and Families Due Date 

Pay tuition balances

Send To

May 31st Login to your online account. Link found at: OR Mail to: MMLA Attn: Financial Services 152 Maple Street Middlebury, VT 05753

Make an appointment with the student’s physician to complete health forms Make travel arrangements and submit travel information to MMLA. Submit “Getting to Know You” form Complete and Submit Health forms: • Health History Form (completed by family) • Health Care Recommendation Form (completed by doctor) • Photocopy of front and back of insurance card Contact our office or the ADA office if the student has a learning, physical, or medical disability for which s/he seeks accommodations Contact our office if the student has any food allergies or special dietary requirements Complete language placement AVANT test Bring student’s prescription medications in original containers with proper labels written in English



Login to your online account. Link found at:

ASAP by Login to your online account. Link May 31st found at:


Call our office 802.443.2900, press option #3 or e-mail mmla.ADA@


Contact MMLA: 802.443.2900

No later Link available April 22 at www. than May 31st Arrival Day


2011 MMLa Student Handbook  

The 2011 student handbook for all MMLA locations

2011 MMLa Student Handbook  

The 2011 student handbook for all MMLA locations