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TABLE OF CONTENTS Table of Contents ........................................................................................................ i Mission Statement and Guiding Principles .................................................................. ii Bylaws ......................................................................................................................iii Conference Governance ........................................................................................... xv Manual for the Conduct of Sports General Section ................................................................................................ 1 Baseball ........................................................................................................... 8 Men’s Basketball ............................................................................................. 12 Women’s Basketball ........................................................................................ 16 Cross Country .................................................................................................. 20 Football ........................................................................................................... 23 Men's Golf ....................................................................................................... 27 Women's Golf .................................................................................................. 30 Men’s Ice Hockey ............................................................................................ 33 Women’s Ice Hockey ....................................................................................... 36 Soccer .............................................................................................................. 39 Softball ............................................................................................................ 44 Swimming & Diving ........................................................................................ 48 Tennis .............................................................................................................. 51 Track & Field................................................................................................... 56 Volleyball ........................................................................................................ 60 Appendices A B C D E F G H I J K

Conference Office Job Descriptions..................................................... a Procedures Involving Alleged Rules Violations .................................. d NCAA Division III Philosophy Statement........................................... j Legislative Flow ................................................................................ l Officiating Grievance Procedures........................................................ o Lightning Policy ................................................................................ r MIAC Championships........................................................................ t MIAC Playoffs and Special Events ..................................................... w MIAC Sports Information Standards .................................................. bb Guidelines for Chairs, Recorders, and AD Liaisons ............................. ii MIAC Student-Athlete Advisory Committee Bylaws ......................... kk

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Minnesota Intercollegiate Athletic Conference

Mission Statement (Adopted June 2006) The Minnesota Intercollegiate Athletic Conference strives to guide, govern and support fair and equitable athletic competition and promote student-athlete well-being among its members. The Conference recognizes and celebrates the important contribution competitive athletics can make to the quality of an education experienced in a context in which the academic program is paramount.

Guiding Principles (Adopted June 2006, Revised May 2009) 1.

The Conference values competition, not only within the conference itself but also in whatever postseason opportunities may be available to our athletes. Therefore, the conference shall not restrict postseason competition except insofar as preparation for the events or the events themselves compromise the fundamental academic goals of the members as stated in the Mission Statement.

2.

The Conference values a broad range of competitive opportunities for its members. Therefore, when member institutions express interest in developing new varsity sports, the conference should become actively involved in research, feasibility studies, and planning, especially for those sports that address issues of gender equity and cultural diversity. Furthermore, the conference office should always attempt to assist member institutions in maintaining sports that are currently offered.

3.

The Conference ensures institutional control of athletics by placing legislative responsibility and accountability in the hands of the Presidents of member institutions.

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BYLAWS OF THE MINNESOTA INTERCOLLEGIATE ATHLETIC CONFERENCE

ARTICLE I. NAME The name of this corporation shall be "The Minnesota Intercollegiate Athletic Conference," a private non-profit corporation operating under its Articles of Incorporation and the laws of the State of Minnesota. The registered office of the corporation is 475 Cleveland Avenue North, Suite 307, St. Paul, Minnesota 55104 (“principal office”). The abbreviated name of the corporation shall be “M.I.A.C.” or “MIAC”. In the various corporate documents, minutes and records of this corporation, including these Bylaws, the MIAC may also be referred to as the “Conference” and members of the MIAC shall be referred to as “members” or “member institutions.” ARTICLE II. MISSION The Minnesota Intercollegiate Athletic Conference strives to guide, govern and support fair and equitable athletic competition and promote student-athlete well-being among its members. The Conference recognizes and celebrates the important contribution competitive athletics can make to the quality of an education experienced in a context in which the academic program is paramount. Guiding Principles and Vision 1. The Conference values competition, not only within the Conference itself, but also in the various additional postseason opportunities that may be available to our athletes. Therefore, the Conference shall not restrict postseason competition except insofar as preparation for such events or the events themselves compromise the fundamental academic goals of the members as stated in the Mission Statement. 2. The Conference values a broad range of competitive opportunities for its members. Therefore, when member institutions express an interest in developing new varsity sports, the Conference shall reasonably assist the member institutions with research, feasibility studies and planning, especially for those sports that might address issues of gender equity and cultural diversity. Furthermore, the Conference shall reasonably attempt to assist member institutions in maintaining the viability of varsity sports that are currently offered. 3. The Conference ensures institutional control of athletics by placing legislative responsibility and accountability in the hands of the Presidents of member institutions. ARTICLE III. ATHLETIC POLICY The MIAC subscribes to the following athletic policy: A. The President of each member institution is ultimately responsible for the athletic policies of such institution. The President of a member institution may, in his/her unilateral discretion, delegate the administration of the institution’s athletic policies to other authorized officials of the institution. Ultimately, however, the responsibly for the athletic policies of each member institution, compliance with the rules and regulations of the NCAA and compliance with these Bylaws remains ultimately with the President. B. Institutional admission standards and financial aid procedures as announced in official publications of a member institution shall apply equally to all athlete and non-athlete students of such institution and shall be administered by the regular admissions and financial aid officers and committees of the institution. ARTICLE IV. MEMBERSHIP Members of the MIAC shall be selected from private liberal arts collegiate institutions within the state of Minnesota that offer fouryear courses of study leading to attainment of a baccalaureate degree. Membership is contingent upon, among other things, the payment of a yearly membership fee. The amount of the membership fee is to be determined annually as recommended by the Budget Committee and approved by the Presidents’ Council. Payment of the applicable membership fee is due and payable to the MIAC and must be delivered to the principal office of the MIAC on or before August 1 for the upcoming academic year. See also Article XI of these Bylaws. A review of the membership status of any member institution may be made at any time. The membership status review may be conducted by the MIAC for any reason under the discretion of the Presidents’ Council.

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Section A. Current Members Augsburg College Concordia College Macalester College Saint John’s University University of St. Thomas

Bethel University Gustavus Adolphus College College of Saint Benedict Saint Mary’s University

Carleton College Hamline University St. Catherine University St. Olaf College

Section B. Admission to Membership An institution seeking membership to the MIAC (“applicant institution”) shall provide the Executive Director of the MIAC (“Executive Director”) with an application letter signed by the President of the institution. All applications for membership shall be considered at any regular meeting of the Presidents’ Council, or any other meeting of the Presidents’ Council if one is so called. Before an applicant institution may be considered for membership, it must satisfy the following baseline criteria: a)

Applicant institution must be a private liberal arts collegiate institution within the state of Minnesota that offers a four-year course of study leading to attainment of a baccalaureate degree; and b) Applicant institution must demonstrate, to the satisfaction of the Presidents’ Council, the ability to comply with all Bylaws of the MIAC. Admission of new member institutions to the MIAC shall be permitted upon attainment of an affirmative vote by two-thirds (2/3) of the Presidents of current member institutions (based on current membership, 9 affirmative votes are required). Voting on any application for membership shall be by secret written ballot. Institutions shall be considered and reasonably evaluated based on the following criteria: 1. 2. 3. 4. 5.

Applicant institution must meet membership and participation requirements as set forth by the MIAC and in effect at the time of application. Applicant institution must provide evidence of a long-standing and continued commitment to the basic elements of the philosophy and practices of the MIAC as outlined in the MIAC Bylaws, mission statement and Policies and the MIAC Manual for the Conduct of Sports. Applicant institution must be a NCAA Division III member in good standing. The general admissions standards of an applicant institution must be consistent with those of current MIAC member institutions. The athletic facilities of an applicant institution must be comparable to other current MIAC member institutions for the purposes of hosting intercollegiate athletic programs and events for men and women.

Section C. Membership Criteria All MIAC coeducational member institutions must sponsor a minimum of eight (8) varsity sports for men and eight (8) varsity sports for women. All single-gender member institutions must sponsor a minimum of eight (8) varsity sports. Given the MIAC championship season schedule and sponsorship requirements, member institutions must sponsor a minimum of two (2) sports in each collegiate athletic season (fall, winter and spring). Member institutions must sponsor at least one (1) individual championship sport in each collegiate athletic season and at least one (1) team championship sport in each collegiate athletic season. Qualifying championship sports are contained in the following list: Men Women Fall Cross Country (individual) Cross Country (individual) Football (team) Golf (individual) Golf (individual) Soccer (team) Soccer (team) Volleyball (team) Winter

Basketball (team) Hockey (team) Indoor Track and Field (individual) Swimming and Diving (individual)

Basketball (team) Hockey (team) Indoor Track and Field (individual) Swimming and Diving (individual)

Spring

Baseball (team) Outdoor Track and Field (individual) Tennis (team)

Outdoor Track and Field (individual) Softball (team) Tennis (team)

Section D. Termination of Membership A member institution may withdraw from the MIAC subject to the following:

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1. 2. 3. 4. 5.

A withdrawing institution must provide a letter of intent to withdraw from the MIAC, signed by the President of the withdrawing institution, to each member institution and the principal office of the MIAC no later than June 1 of any given year, with the effective date of termination of membership being no earlier than May 31 of the following year. A withdrawing institution shall fulfill any and all existing agreements and contracts for athletics competition for a period of one full year following the effective date of termination of membership, unless waived by a two-thirds (2/3) vote of the Presidents of MIAC member institutions (based on current membership, 9 affirmative votes are required). A withdrawing institution forfeits any and all interest it may have had in certain accumulated Conference funds. A withdrawing institution shall continue to share equally in the financial obligations and liabilities of the MIAC until the effective date of termination of membership. Failure by a member institution to comply with and maintain all membership requirements will result in a full program review by the MIAC and could result in a termination of MIAC membership or other disciplinary action as determined by the Presidents’ Council.

Section E. Membership Miscellaneous Matters 1. A member institution shall not be individually liable for the acts, debts, liabilities or obligations of the MIAC. 2. No member institution may offer, sell, pledge, transfer or assign its membership status in the MIAC or any rights arising from such membership status. Section F. National Affiliation The MIAC is an active member conference of the National Collegiate Athletic Association (the “NCAA”). All member institutions must be active members of the NCAA. The MIAC and member institutions shall abide by the applicable rules and regulations of the NCAA. Member institutions shall also abide by the rules and regulations passed by the MIAC and approved by the Presidents’ Council. The rules and regulations passed by the MIAC and approved by the Presidents’ Council will be published and provided to all member institutions electronically and will be made available in hard copy form. ARTICLE V. PARTICIPATION Section A. Conference Priority Member institutions shall make decisions consistent with the principal that the primary responsibility of Conference membership is the participation in MIAC events, regular-season competition and Conference championships. Section B. Championship Eligibility To be eligible for MIAC Conference Championship participation in any sport, a coeducational member institution must meet the sponsorship minimum of eight (8) Conference championship sports for each gender. A single-gender member institution must meet the sponsorship minimum of eight (8) Conference championship sports. Section C. Conference Championship Sports 1. Conference championship sports are those sports sponsored by a minimum of six (6) member institutions and/or approved by a two-thirds (2/3) majority of the member institutions as championship sports (based on current membership, approval by 9 member institutions is required). Additions and deletions in Conference championship sports shall be voted on at the Fall Meeting of the Presidents’ Council. The approved additions and deletions in Conference championship sports shall be implemented for the following academic year. 2.

Varsity sports sponsored by member institutions, but not recognized as Conference championship sports by the MIAC, are subject to the regulations of the MIAC as outlined in the general section of the MIAC Manual for the Conduct of Sports.

3.

A member institution offering a varsity sport in which the Conference offers a championship must participate in the MIAC regular-season schedule and Conference championship, where applicable in each sport. (Note: The Macalester College football program has been grandfathered and is thereby exempt from this Section C (3)).

Section D. Withdrawal from Participation A member institution must provide the MIAC and each member institution with written notification of its intent to eliminate a Conference championship sport. The letter of intent to eliminate a Conference championship sport, signed by the President of the institution, must be received by the MIAC at its principal office no later than December 1 of any year with the effective date of elimination being no sooner than June 1 of the following year. Waiver of the notice deadline may be made by a two-thirds (2/3) vote of the Presidents of current member institutions (based on current membership, 9 votes are required). v


ARTICLE VI. GOVERNANCE The governance structure of the MIAC shall include the Presidents’ Council, the Faculty Athletics Representatives' (“FAR”) Council, the Athletic Directors' Council, Sport Committees and Standing Committees. Each member institution shall have one (1) vote in the respective meetings of the conference. Attendance by authorized representatives of a simple majority of the active member institutions entitled to vote at Conference meetings shall constitute a quorum at all meetings of the MIAC for the transaction of business, except as otherwise provided by statute. A quorum of the membership institutions shall be necessary to conduct business. If, however, such quorum is not present or represented at any Conference meeting, then a majority of the member institutions entitled to vote thereat and represented by an authorized representative present in person shall have power to adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum is present or represented. The member institutions represented at a duly called meeting at which quorum is present may continue to transact business until adjournment, notwithstanding the withdrawal of enough member institutions to leave less than a quorum. Section A. Presidents’ Council (Board of Directors) The Presidents’ Council consists of the Presidents (or senior administrator with athletic oversight) of the member institutions, constituted for the purpose of discussing and advising on matters of mutual concern. The Presidents’ Council shall meet with the Executive Director of the MIAC on a regular basis to discuss matters of mutual concern and shall meet as necessary with the FAR Council and/or the Athletic Directors' Council to review the general athletics program of the Conference. The Presidents’ Council has the right to veto or modify any action of the FAR Council, the Athletic Directors' Council, the Executive Director of the MIAC, the Management Committee, or their respective designees. The Presidents’ Council has ultimate authority over the MIAC. The main duties of the Presidents’ Council include setting policy for the Conference, approving budgetary and financial decisions, engaging in strategic planning and hiring/reviewing the Executive Director of the MIAC. The Chair and Chair-Elect of the Presidents’ Council are each elected for a two (2) year term. The Chair-Elect shall succeed the Chair for the next immediate two (2) year term, at which time a new Chair-Elect will be elected. Neither the Chair nor the Chair-Elect is permitted to serve successive terms. The Chair shall be the President of the Conference. The Chair-Elect shall be the Vice President of the Conference. Section B. Faculty Athletics Representatives' (FAR) Council The Faculty Athletics Representatives’ Council has primary authority over the MIAC “Manual for the Conduct of Sports” and oversight of academic matters related to student-athletes. The FAR Council will review the budget to be sent to the Presidents’ Council for approval. Each member institution shall appoint one (1) Faculty Athletics Representative. The FAR from each member institution is required to be a member of the faculty of the member institution he/she represents. Each FAR shall be appointed by the President of his/her member institution and may not hold an administrative or coaching position in the athletic department of the member institution he/she represents. The Chair and Chair-Elect of the Faculty Athletics Representatives' Council are each elected for a two (2) year term. The Chair-Elect shall succeed the Chair for the next immediate two (2) year term, at which time a new Chair-Elect will be elected. Neither the Chair nor the Chair-Elect is permitted to serve successive terms. Section C. Athletic Directors' Council The Athletic Directors’ Council shall have authority over operational matters of the Conference, subject to the approval of the Faculty Athletics Representatives’ Council. The Senior Woman Administrator and Assistant Athletic Director(s) at each member institution may attend and participate in the Athletic Directors' Council meetings. The Chair and Chair-Elect of the Athletic Director’s Council are each elected for a two (2) year term. The Chair-Elect shall succeed the Chair for the next immediate two (2) year term, at which time a new Chair-Elect will be elected. Neither the Chair nor the Chair-Elect is permitted to serve successive terms. Section D. Sports-Related Committees vi


At a minimum, Sports-Related Committees will meet annually for the purpose of bringing forth legislation for the good of the Conference. Meetings of Sport-Related Committees shall be held at such time and place as shall from time to time be determined by the chairperson(s) of such committee. Notice of committee meetings shall be provided to committee members at least thirty (30) days prior to such meeting as specified in Article VIII of the Bylaws. Each recognized conference varsity sport, as well as the Sports Information Directors, the Athletic Training Personnel and the Student-Athlete Advisory Committee shall be represented as a Sports-Related Committee. Section E. Standing Committees 1. President’s Executive Committee. The President’s Executive Committee will be comprised of the Chair, Chair-Elect and one at-large member. All members of the committee must be a President of a member institution. Each of the three (3) committee members shall serve a term of two (2) years, commencing on June 1 and shall serve as an Executive Committee of the Presidents’ Council with the duties including, but not limited, the following: (a) act on matters of emergency arising between meetings of the Presidents’ Council; and (b) in consultation with the Executive Director of the MIAC, set the agenda for each official meeting of the Presidents’ Council. All formal actions of the Presidents’ Executive Committee shall be recorded and are subject to approval and/or review by the Presidents' Council. The Chair of the Presidents’ Council shall oversee and conduct the business sessions of the Presidents’ Executive Committee, the Presidents’ Council, and any joint business session of the Presidents’ Council, the FAR Council and the Athletic Directors’ Council. The Chair of the Presidents’ Council shall have direct supervision of the Executive Director of the MIAC. 2.

Management Committee. The Management Committee will be comprised of the Chair of the Faculty Athletics Representatives' Council, the Chair-Elect of the Faculty Athletics Representatives’ Council, Treasurer of the MIAC, Chair of the Athletic Directors' Council and the Chair-Elect of the Athletic Directors’ Council. The Chair of the FAR Council shall oversee and conduct the business sessions of the Management Committee. The Executive Director of the MIAC will serve as an ex-officio member and recording secretary of the Management Committee. The Chair of the President’s Executive Committee shall appoint a member of that committee to serve on the Management Committee ex-officio. The committee members shall serve a term of two (2) years, commencing on June 1. The Executive Director of the MIAC and/or any member of the Management Committee may call meetings of the Management Committee at any time. Meetings may be conducted in person or via telephone conference. All formal actions of the Management Committee will be recorded and are subject to approval and/or review by the FAR Council. The Management Committee may act in the stead of the FAR Council in instances requiring immediate and extraordinary action by the FAR Council at those times when it is difficult or impossible for the full FAR Council to meet. The Management Committee shall prepare the agenda for the FAR Council and Athletic Directors’ Council meetings.

3.

Senior Woman Administrators’ Committee. The senior female administrators of each member institution shall constitute the Senior Woman Administrators’ Committee. The committee Chair and Recorder shall be elected from among the committee members and will each serve two (2) year terms. Committee members are encouraged to attend the Athletic Directors’ meetings. Minutes of the Senior Woman Administrators’ Committee meetings shall be forwarded to the Athletic Directors, Faculty Athletics Representatives, and Presidents of each member institution. The Senior Woman Administrators’ Committee shall meet once annually.

4.

Budget Committee. The Budget Committee shall consist of the Conference Treasurer (a member of the FAR Council), two (2) Faculty Athletics Representatives (as elected by the FAR Council), two (2) Athletic Directors (as elected by the Athletic Directors’ Council) and the Executive Director of the MIAC (ex-officio). Election to the Budget Committee will be by affirmative vote of a majority of the members of the respective bodies and subject to the approval of the Chair of the FAR Council. Terms of elected members shall be two (2) years or until a successor is duly elected. To ensure continuity, no three (3) FARs or two (2) Athletic Directors shall be replaced in the same year. The Budget Committee shall, among other things, review, amend, and recommend a conference budget as prepared by the Executive Director of the MIAC, to the Athletic Directors’ Council, FAR Council, and the Presidents’ Council. Budget Committee responsibilities will also include recommending and enforcing fiscal policy in regard to the various MIAC operations.

5.

Compliance Committee. The Compliance Committee shall consist of two (2) FARs and two (2) Athletic Directors who are selected and appointed by the Chair of the FAR Council. A maximum of one (1) Compliance Committee member from a single member institution shall be permitted. Each appointed Compliance Committee member shall serve a two (2) year term. The Executive Director of the MIAC, serving as the Compliance Officer of the conference, shall serve ex-officio. Additionally, one (1) Athletic Trainer shall serve ex-officio for a one (1) year rotating term amongst conference Athletic Trainers, selected by the Athletic Trainers at their annual spring meeting. The vii


Compliance Committee shall review all violations referred by the Executive Director of the MIAC and determine whether sanctions shall be imposed. (revised 05/07) (see Appendix B) 6.

Strategic Planning Committee. The Strategic Planning Committee shall consist of appointed representatives of the Presidents’ Council, FAR Council and Athletic Directors’ Council. The Strategic Planning Committee shall conduct an annual review the Conference Strategic Plan and make recommendations as necessary. The Chair of each aforementioned council is responsible for appointing representatives to the Strategic Planning Committee. Terms of elected members shall be two (2) years or until a successor is duly elected. The Chair of the FAR Council shall serve as Chair of the Strategic Planning Committee.

7.

Coaches’ Committee. Each sport for which the MIAC sponsors a championship will form a committee composed of the head coaches from each of the member institutions. This Coaches’ Committee will address matters pertaining to the operational policy and procedures for the sport and will propose suggested legislation that governs the given sport to the Athletic Directors’ Council.

8.

Athletic Trainers’ Committee. The Athletic Trainers’ Committee shall be composed of the head Athletic Trainers from each of the member institutions. The committee will address matters pertaining to policies and procedures governing conference sports medicine and will propose suggested legislation to the Athletic Directors’ Council.

9.

Sports Information Directors’ Committee. The Sports Information Directors’ Committee shall be composed of the Sports Information Directors from each of the member institutions. The committee will address matters pertaining to policies and procedures governing the gathering and dispensing of MIAC sports information and will propose suggested legislation to the Athletic Directors’ Council.

10. Student-Athlete Advisory Committee (SAAC). The SAAC shall be composed of two (2) student-athlete representatives (one male student-athlete representative and one female student-athlete representative from each coed institution) from each member institution. The SAAC will address issues pertaining to student-athletes and will propose suggested legislation to the Athletic Directors’ Council. 11. Ad-Hoc Committees. The Chair of each Standing Committee shall have the authority to appoint and charge Ad-Hoc Committees as issues and circumstances warrant. ARTICLE VII. OFFICERS OF THE CONFERENCE Section A. Conference Officers The officers of the Conference shall be the Chair of the Presidents’ Council (“President”), the Chair-Elect of the Presidents’ Council (“Vice President”), the Executive Director of the MIAC, the Chair of FAR Council, the Chair-Elect of the FAR Council, the Treasurer (a member of the FAR Council), the Chair of the Athletic Directors’ Council, and the Chair-Elect of the Athletic Directors’ Council. Section B. Terms and Duties of Office The Chair and Chair-Elect of each respective governance council shall serve two (2) year terms, commencing on June 1. The duties of the Chair and Chair-Elect shall be those normally associated with those offices. In particular, the Chair shall call and preside over all meetings, shall approve members to committees, and shall be the liaison between the member institutions. The Chair-Elect shall act in the stead of the Chair and will assist the Chair upon request. Section C. Executive Director The Executive Director of the MIAC shall serve in an ex-officio capacity for all conference committees and shall serve as the Compliance Officer for the Conference. The Executive Director shall provide a semi-annual report regarding the Conference to the President of each member institution and shall manage the MIAC within the limits of the policies established and parameters prescribed by the Presidents’ Council. The Executive Director is employed by the member institutions and is ultimately responsible and answerable to the Presidents’ Council. Appointment of the Executive Director is the ultimate responsibility of the Presidents’ Council. The President’s Council shall receive assistance from a Search and Screen Committee, which shall consist of two (2) Faculty Athletics Representatives (as selected by the FAR Council); two Athletic Directors (as selected by the Athletic Directors’ Council) and two student-athletes (as selected by the Athletic Directors’ Council). The Chair of the Presidents’ Council will serve as viii


the Chair of the Search and Screen Committee. Gender balance shall be maintained in the selection of the Search and Screen Committee. The Chair of the Presidents’ Council is responsible for overseeing an annual performance review of the Executive Director in the spring of each year. ARTICLE VIII. MEETINGS OF THE CONFERENCE Robert’s Rules of Order (Revised) shall be the parliamentary authority for the conduct of all meetings of the Conference and shall be the deciding reference to be used in the case of parliamentary challenge or disagreement. Institutions have a responsibility to have a voting representative at all conference meetings. Members must be present to vote. In order for an institutional vote to be recognized, the voter must be a member of the governing body for the specific group that is meeting. A member of any governing body, council or committee of the Conference, who fails to attend two (2) successive regular meetings, unless excused by the Chair of such council or committee, shall be automatically removed from the respective council or committee. Moreover, the member institution formerly represented by such person shall lose all voting privileges until the representative has been re-instated as a formal act of the respective council or committee or until a replacement representative is named by the member institution. The Conference Presidents’ Council, Faculty Athletics Representatives’ Council, and Athletic Directors’ Council shall meet annually in joint session in August (“Joint August Meeting”), prior to the start of each academic year. Members of the Vice Presidents’ Committee, Senior Women Administrators’ Committee and Student-Athlete Advisory Committee are encouraged to attend the Joint August Meeting. The Joint August Meeting shall be a non-legislative meeting, unless waived by an affirmative vote of a majority of members present and voting. Section A. Presidents’ Council (Board of Directors) Presidents of member institutions shall meet at least twice each year to address issues of the conference, receive updates regarding the state of the MIAC presented by the Chair of the Faculty Athletics Representatives’ Council and the Executive Director of the MIAC, elect a Chair of the Presidents’ Council, appoint members to the Presidents’ Executive Committee and conduct all other necessary business. If the President of a member institution is unable to attend a meeting, the respective member institution may send a senior administrator with athletic oversight to attend the meeting in place of the President. Meetings of the Presidents’ Council shall be called by the Chair, or if the Chair is incapacitated for any reason, by any two (2) members of the Presidents’ Council. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Presidents’ Council at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least thirty (30) days before such meeting. Any notice may be communicated either to the President of a member institution or to a person at the office of the President in person or by telephone, facsimile, electronic communication or first-class mail. The notice need not specify the purpose or the place of the meeting, unless special circumstances exist. Section B. Faculty Athletics Representatives’ (FAR) Council The Faculty Athletics Representatives’ Council shall hold at least two (2) business meetings annually to be scheduled no earlier than 10 business days following the Fall (November or December) and Spring (May) meetings of the Athletic Directors. The Chair of the FAR Council may call a special meeting of the FAR Council as necessary. If the FAR of a member institution is unable to attend a meeting, the respective member institution may send a faculty member to attend the meeting in place of the FAR. Meetings of the Faculty Athletics Representatives’ Council shall be called by the Chair, or if the Chair is incapacitated for any reason, by any two (2) members of the FAR Council. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the FAR Council at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least thirty (30) days before such meeting. Any notice may be communicated to the FAR of a member institution by telephone, facsimile, electronic communication or firstclass mail. The notice need not specify the purpose or the place of the meeting, unless special circumstances exist. Section C. Athletic Directors’ Council The Athletic Directors shall hold at least three (3) business meetings annually coinciding with the end of each sports season (November, March and May). The Chair of the Athletic Directors may call a special meeting as necessary. Legislation from ix


the Athletic Directors meetings (action and informational) shall be presented to the FAR Council for review and/or action as necessary. Meetings of the Athletic Directors’ Council shall be called by the Chair, or if the Chair is incapacitated for any reason, by any two (2) members of the Athletic Directors’ Council. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Athletic Directors’ Council at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least thirty (30) days before such meeting. Any notice may be communicated to the Athletic Director of a member institution by telephone, facsimile, electronic communication or first-class mail. The notice need not specify the purpose or the place of the meeting, unless special circumstances exist. Section D. Coaches’ Committee Each Coaches’ Committee representing each Conference Championship sport will hold one (1) official business meeting annually, identified in the Manual for the Conduct of Sports. Legislative items from each Coaches’ Committee shall be presented as necessary to the Athletic Directors’ Council for initial review and shall be subject to the approval of the FAR Council and the Presidents’ Council. Meetings of the Coaches’ Committees shall be called by the Chair, or if the Chair is incapacitated for any reason, by any two (2) members of the Coaches’ Committee. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Coaches’ Committee at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least thirty (30) days before such meeting. Any notice may be communicated to the Coach of a member institution by telephone, facsimile, electronic communication or first-class mail. The notice need not specify the purpose or the place of the meeting, unless special circumstances exist. Section E. Presidents’ Executive Committee The Presidents’ Executive Committee shall meet as necessary to conduct business. Meetings of the Presidents’ Executive Committee shall be called by the Chair, or if the Chair is incapacitated for any reason, by the Chair-Elect of the Presidents’ Executive Committee. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Presidents’ Executive Committee at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least seven (7) days before such meeting. Section F. Management Committee The Management Committee shall meet as necessary to conduct business. Meetings of the Management Committee shall be called by the Chair, or if the Chair is incapacitated for any reason, by the FAR Chair-Elect of the Management Committee. The Chair may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Management Committee at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least seven (7) days before such meeting. Section G. Senior Woman Administrators’ Committee The Senior Woman Administrators shall consist of members from each MIAC institution, and shall meet in August prior to the Joint meeting. Section H. Budget Committee The Budget Committee shall meet as necessary to plan and conduct the financial business of the Conference. Legislative items from the Budget Committee shall be presented to the Athletic Directors’ Council for initial review and shall be subject to the approval of the FAR Council and Presidents’ Council. A quorum for a meeting of the Budget Committee is required and shall consist of three (3) voting members. Meetings of the Budget Committee shall be called by the Treasurer, or if the Treasurer is incapacitated for any reason, by any two (2) members of the Budget Committee. The Treasurer may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Budget Committee at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least seven (7) days before such meeting. Section I. Compliance Committee The Compliance Committee shall meet as necessary to review issues of the Conference pertaining to policies and procedures, eligibility concerns, rules infraction cases and other issues referred by the Conference. Legislative items from the Compliance Committee shall be presented as necessary to the Athletic Directors’ Council for initial review and shall be x


subject to the approval of the FAR Council and Presidents’ Council. A quorum for a meeting of the Compliance Committee is required and shall consist of three (3) voting members. Meetings of the Compliance Committee shall be called by the Executive Director of the MIAC or by any two (2) members of the Compliance Committee. The Executive Director may fix the place and time of the meetings and notice of a meeting shall be provided to each member of the Compliance Committee at the location provided in the records of the Conference. Notice shall be deemed adequately delivered when the notice is transmitted at least seven (7) days before such meeting. Section J. Athletic Trainers’ Committee The Athletic Trainers’ Committee is limited to one (1) business meeting annually from which legislative items may be forwarded to the Athletic Directors’ Council for initial review and shall be subject to the approval of the FAR Council and Presidents’ Council. Section K. Sports Information Directors’ Committee The Sports Information Directors are limited to one (1) business meeting annually from which legislative items may be forwarded to the Athletic Directors’ Council for initial review and shall be subject to the approval of the FAR Council and Presidents’ Council. Section L. Student-Athlete Advisory Committee (SAAC) The SAAC will meet at least three (3) times during an academic year with the Spring meeting designated as the official business meeting from which legislative items are forwarded to the Athletic Directors’ Council for initial review and shall be subject to the approval of the FAR Council and Presidents’ Council. ARTICLE IX. LEGISLATIVE AUTHORITY AND PROCESS Section A. Process Overview The affairs of the MIAC shall be governed by two distinct documents: The Bylaws and the Manual for the Conduct of Sports. New legislation or changes to the existing Bylaws and/or Manual for the Conduct of Sport can be initiated and recommended by any of the groups whose structures are outlined in Article VI. Legislation that passes must then be recommended and passed on to the next higher group (see Legislative Structure diagram below). In some instances, legislation deemed noncontroversial, minor or non-substantive in nature does not require specific action by successively higher groups within the Conference's governance structure. To assure compliance with applicable NCAA rules, all legislation with academic or financial implications must be reviewed by the FAR Council and Presidents’ Council. Figure 1. Legislative Structure Presidents’ Council

Faculty Athletic Reps.’ Council Athletic Directors’ Council Sport and Standing Committees

Section B. Amendments to the Bylaws The Bylaws consist of information relevant to the purposes of membership, governance and legislative authority of the MIAC. These Bylaws may be amended by a two-thirds (2/3) vote of the Presidents of the member institutions (based on current membership, 9 affirmative votes are required). Notice of a proposed amendment to the Bylaws must be communicated to xi


the Presidents of each member institution at least thirty (30) days prior to the date of the meeting at which the amendment is to be voted upon. Approved changes shall be effective the succeeding June 1, unless otherwise noted. Section C. Manual for the Conduct of Sports (Manual) The Manual for the Conduct of Sports shall consist of legislation adopted by the member institutions to uphold the principles of the Conference and to ensure equal application of commonly agreed upon rules and regulations. The Manual is intended to address rules that are specific to the purposes of the MIAC, including rules not covered in existing NCAA legislation, or to apply a more restrictive interpretation to an existing NCAA rule. The Manual shall be the official manual of rules and regulations governing the conduct of sports within the MIAC. The Manual may be amended by a majority vote of the member institutions as cast by the members of the Coaches Committees, Athletic Directors’ Council, FAR Council, and Presidents’ Council present at any regular meeting or at any special meeting called for such purpose. Amendments to the Manual are subject to the final approval by the Presidents’ Council and, unless otherwise noted, are effective the succeeding June 1. Section D. Conference-sponsored NCAA Legislation The Conference may move legislative items to the national level with two-thirds (2/3) approval vote of the Presidents of the member institutions (based on current membership, 9 affirmative votes are required). ARTICLE X. STANDARD OF CONDUCT AND DIRECTOR CONFLICTS OF INTERESTS Section A. Standard of Conduct It is the responsibility of each officer, director and employee of the MIAC to discharge his/her duties, as such, including his/her duties as a member of any council or committee of the MIAC upon which he/she may serve, in good faith, in a manner he/she reasonably believes to be in the best interests of the MIAC and with such care, including reasonable inquiry, skill and diligence, an ordinarily prudent person in a like position would exercise under similar circumstances. In performing his/her duties, all officers, directors and employees of the MIAC shall be entitled to rely in good faith on information, opinions, reports or statements, including financial statements and other financial data, in each case prepared by any of the following: (a) one or more officers or employees of the MIAC whom he/she reasonably believes to be reliable and competent in the matters presented; (b) legal counsel, public accountants or other persons as to matter that he/she reasonably believes to be within the professional or expert competence of such person; or (c) a council or committee of the MIAC upon which he/she does not serve, as to matters within its designated authority, which he/she reasonably believes to merit confidence. An officer, director and employee of the MIAC shall not be considered to be acting in good faith if he/she has knowledge concerning the matter in question that would cause his/her reliance to be unwarranted. Section B. Conflict; Procedure When Conflict Arises A contract or other business transaction between the MIAC and one of its officers or directors or a family member of an officer or director of the MIAC, or between the MIAC and an organization in which one of its officers or directors or a family member an officer or director of the MIAC, is a director, officer, or legal representative or has a material financial interest, shall not be void or voidable because the officer, director or other organization shall be parties or because the officer or director shall be present at the meeting of the Board of Directors or a committee at which the contract or business transaction is authorized, approved, or ratified, if: 1. 2.

The contract or business transaction was, and the person asserting the validity of the contract or business transaction sustains the burden of establishing that the contract or business transaction was, fair and reasonable as to the MIAC at the time it was authorized, approved, or ratified; or The material facts as to the contract or business transaction and as to the officer’s or director’s interest shall be fully disclosed or known to the relevant council or a committee, and such council or committee authorizes, approves, or ratifies the contract or business transaction in good faith by a majority of the council or committee, but the interested officer or director shall not be counted in determining the presence of a quorum and shall not vote.

Section C. Material Financial Interest For purposes of this Article, an officer or director does not have a material financial interest in a resolution, fixing the compensation of the officer or director or fixing the compensation of another director, officer, employee, or agent of the MIAC, even though the first officer or director is also receiving compensation from the MIAC. Section D. Member of the Family xii


For purposes of this Article, an officer or director of the MIAC shall be deemed to have a material financial interest in each organization in which such officer or director, his/her spouse, parents, children and spouses of children, brothers and sister and spouses of brothers and sisters of the such officer or director, or any combination of them, have a material financial interest. Section E. Indemnification The MIAC shall indemnify each person who is or was an officer or director of the Conference, or of any other corporation or entity with he/she served as such at the request of the MIAC, against any and all liability and reasonable expense that might be incurred in connection with or resulting from any claim, action, suit or proceeding (whether brought by or in the right of the MIAC or such other corporation or other entity or otherwise), civil or criminal, or in connection with an appeal relating thereto, in which he/she may become involved, as a party or otherwise (other than a party plaintiff suing on his/her own behalf or in the right of the corporation), by reason of being or having been an officer or director of the MIAC or of such other corporation or other entity, or by reason of any past or future action taken or not taken in his/her capacity as such officer or director, whether or not he/she continues to be such at the time such liability or expense in incurred, except where there shall have been a judgment rendered by a court specifically finding that the action or conduct of such officer or director constituted willful misconduct or recklessness. As used in this Section E, the terms “liability” and “expense” shall include, but shall not be limited to, attorney’s fees and disbursements and amounts of judgments, fines, or penalties against, and amounts paid in settlement by, an officer or director. The MIAC shall have the power, in its sole and unilateral discretion, except to the extent prohibited by law, to indemnify any person who is or was an employee or agent of the Conference, or is or was serving at the request of the Conference as an employee or agent of another corporation or other entity, against expenses (including attorney’s fees), judgments, fines penalties and amount paid in settlement, actually or reasonably incurred by him/her in connection with any claim, action, suit or proceeding and resulting by reason of his/her services on behalf of the MIAC. All determinations under this Section E shall be made by the Presidents’ Council by a majority vote of a quorum consisting of disinterested council members or, if such quorum is not obtainable, or if a majority vote of a quorum of disinterested council members so directs, by independent legal counsel in a written opinion. ARTICLE XI. ANNUAL DUES Annual membership dues (the “membership dues”) must be paid by member institutions to the MIAC on or before August 1 of each calendar year. Payment of membership dues shall be remitted to the attention of the Executive Director of the MIAC at the offices of the MIAC. The membership dues shall be applied to each fiscal period from June 1 to May 31 of the following year and the aggregate amount paid by member institutions and received by the MIAC shall be included in the annual budget officially set at the Spring Meetings of the FAR and Presidents’ Councils. Any member institution that is delinquent in its payment of membership dues shall automatically be deprived of its voting rights at meetings of Athletic Directors, FARs, and Presidents’ Council until such dues are paid in full. Any member institution that is delinquent in two (2) or more payments of membership dues shall automatically forfeit membership in the Conference. ARTICLE XII. GENERAL AND MISCELLANEOUS Section A. Books and Records The MIAC shall, either at its principal office or at such place or places as designated by the Presidents’ Council, maintain true and correct original copies of all corporate books and records of account and financial statements and shall also keep true and correct original copies of minutes of the proceedings of its various councils and committees. Any such books and records maintained by the MIAC may be kept on, or by means of, or be in the form of, any information storage device or method, provided that the books and records so kept can be converted into clearly legible paper form within a reasonable time. The MIAC shall so convert any books and records so kept upon the written request of any person entitled to inspect such records pursuant to the applicable provisions of the Minnesota Corporation Act. When records are kept in such manner, a clearly legible paper form produced from or by means of the information storage device or method shall be admissible in evidence, and accepted for all other purposes, to the same extent as an original paper form accurately portrays the record. Additionally, all books and records of the MIAC may be inspected by any officer, director or member institution for any proper purpose at any reasonable time. Section B. Fiscal Year and Reserve xiii


The fiscal year of the MIAC shall end on May 31 and may be changed by resolution of the Board of Directors. The MIAC Reserve shall be set at $100,000. The Conference will use the amount in the reserve above $100,000 to offset the institutional assessments. (revised 5/08, 12/06) Section C. Loans to Directors and Officers Prohibited No loans or advances, other than customary travel advances, shall be made by the MIAC to any of its officers or directors. Section D. Prohibition Against Private Inurement (Benefits/Advantages) No part of the net earnings of the MIAC shall become accustomed to the benefit of, or be distributed to, directors, officers, or other private persons, except that the Conference shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the MIAC. Section E. General Limitations Inurement of Income: No part of the net earnings of the MIAC shall inure to the benefit of, or be distributed to, its member institutions, Faculty Athletics Representatives, officers or other private persons except that the Conference shall be authorized and empowered to pay reasonable compensation for services rendered. Operational Limitations: Notwithstanding any other provisions of these articles, the MIAC shall not conduct activities otherwise prohibited (a) by a corporation exempt from Federal Income Tax under Section 501(C)3 of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or by a corporation, contributions, to which are deductible under Section 170(C)2 of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). Dissolution Clause: Upon the dissolution or winding-up of the MIAC, the Presidents’ Council shall, after paying or making provisions for the payment of all the liabilities of the Conference, dispose of all the assets of the Conference exclusively for the purpose of the Conference in such manner, or to such corporation or corporations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt corporation or corporations under Section 501(C)3 of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Presidents’ Council shall determine in its sole and unilateral discretion. Any such assets not so disposed of shall be disposed of by the District Court of the county in which the principal office of the MIAC is then located, exclusively for such purposes or to such corporation or corporations, as said Court shall determine, which are organized and operated exclusively for such purposes. Section F. Manner of Amendment These Bylaws may be altered, amended, or repealed or new Bylaws may be adopted by the member institutions or by the Board of Directors, subject to the power of the member institutions exercisable in the manner provided by the laws of the State of Minnesota to adopt, amend, or repeal Bylaws adopted, amended, or repealed by the Board of Directors.

CERTIFICATE The foregoing Amended and Restated Bylaws of the Minnesota Intercollegiate Athletic Conference (MIAC) were adopted by the Board of Directors of the Conference on the 31st day of May, 2009. Dated: May 31, 2009

xiv


2009-10 MIAC COUNCIL MEMBERSHIP LISTS COUNCIL Presidents

Faculty Athletic Representatives

NAME AND INSTITUTION Paul Pribbenow Augsburg James Barnes III Bethel Robert Oden, Jr. Carleton Pamela Jolicoeur Concordia Jack Ohle Gustavus Adolphus Linda Hanson Hamline Brian C. Rosenberg Macalester MaryAnn Baenninger Saint Benedict Andrea Lee St. Catherine Robert Koopmann Saint John’s William Mann Saint Mary’s David Anderson St. Olaf Dennis Dease St. Thomas Tracy Bibelnieks Augsburg Bruce Olsen Bethel Jenny Wahl Carleton Vince Arnold Concordia Karl Larson Gustavus Adolphus Jerry Artz Hamline Ron Brisbois Macalester LuAnn Reif Saint Benedict Jill Welter-Schade St. Catherine Ken Jones Saint John’s Jeff Hefel Saint Mary’s Charles Gray St. Olaf Steve Hatting St. Thomas

ROLE

09-10

Budget Committee Treasurer Management Committee

Olsen (2) Olsen (2)

10-11

11-12

xv


2009-10 MIAC COUNCIL MEMBERSHIP LISTS COUNCIL Athletic Directors

NAME AND INSTITUTION Jeff Swenson Augsburg Bob Bjorklund Bethel Leon Lunder Carleton

Larry Papenfuss Concordia Al Molde Gustavus Adolphus Bob Beeman Hamline Kim Chandler Macalester Carol Howe-Veenstra Saint Benedict Eric Stacey St. Catherine

Senior Woman Administrators

Tom Stock Saint John’s Nikki Fennern Saint Mary’s Matt McDonald St. Olaf Steve Fritz St. Thomas Marilyn Florian Assistant AD - Augsburg Gretchen Hunt Volleyball Coach - Bethel Amy Tenute Softball Coach - Carleton Rachel Bergeson Assistant WBB Coach - Concordia Mickey Haller W. Basketball Coach - Gustavus Lynette Jones Volleyball Coach - Hamline Vanessa Seljeskog Associate AD - Macalester Carol Howe-Veenstra Athletic Director - Saint Benedict Madge Makowske Assoc. AD/Softball - St. Catherine Nicole Fennern Athletic Director - Saint Mary’s Judy Stromayer Recreation Director - St. Olaf JoAnn Andregg Associate AD - St. Thomas

ROLE Women’s Hockey Liaison

09-10 Swenson

10-11 Swenson

11-12 Swenson

Men’s Golf Liaison

Bjorklund

Bjorklund

Bjorklund

Management Committee AD Chair Compliance Committee CC/Track & Field Liaison Baseball Liaison

Lunder (3) Lunder (3) Lunder (2) Lunder Papenfuss

Lunder Papenfuss

Lunder Papenfuss

Soccer Liaison

Molde

Molde

Molde

Volleyball Liaison

HoweVeenstra

HoweVeenstra

Management Committee AD Chair Elect Chair-Elect Tennis Liaison Athletic Trainer Liaison

HoweVeenstra Stacey (2) Stacey (2) Stacey Stock

Stacey Stock

Stacey Stock

Compliance Committee Softball Liaison Men’s Hockey Liaison

Fennern (2) Fennern McDonald

Fennern McDonald

Fennern McDonald

Men’s Basketball Liaison

Fritz

Fritz

Fritz

Budget Committee W. Basketball Liaison

Florian (2) Florian

Florian

Florian

Budget Committee Women’s Golf Liaison Volleyball Liaison

Seljeskog (2) Seljeskog HoweVeenstra

Seljeskog HoweVeenstra

Seljeskog HoweVeenstra

Compliance Committee Softball Liaison

Fennern (2) Fennern

Fennern

Fennern

MIAC SWA Swimming & Dive Liaison

Andregg Andregg

Andregg Andregg

Andregg Andregg

xvi


2009-10 MIAC SPORT COMMITTEE LISTS SPORT GROUPS BASEBALL

MEN’S BASKETBALL

WOMEN’S BASKETBALL CROSS COUNTRY/ TRACK & FIELD FOOTBALL

MEN’S GOLF

WOMEN’S GOLF

MEN’S HOCKEY

WOMEN’S HOCKEY

SOCCER

SOFTBALL

SWIMMING & DIVING TENNIS

VOLLEYBALL

ATHLETIC TRAINERS SPORTS INFORMATION DIRECTORS STUDENT-ATHLETE ADVISORY

NAME AND INSTITUTION Keith Bateman - AUG Nick Winecke - SMU Larry Papenfuss - CON Steve Fritz - UST Aaron Griess - AUG Steve Fritz - UST Mike Durbin - CSB Jennifer Britz - AUG Marilyn Florian - AUG Dave Ricks -CAR Garrick Larson - CON Leon Lunder - CAR Kurt Ramler - CAR Glenn Caruso - UST Gerald Young - CAR Jeff Stangl - SMU Glen Peterson - STO Bob Bjorklund - BU Jeff Stangl - SMU Luke Benoit - STO Vanessa Seljeskog - MAC Doug Schueller - SJU Bill Moore - SMU Matt McDonald - STO Patrick Michaud - CSB John Bazzachini - STO Jeff Swenson - AUG Mike Stehlik – GAC (W) Chris Dembiec – SMU (M) Al Molde - GAC Denny Johnson - CSB Ruthie Neuger - STO Nikki Fennern - SMU Jon Carlson - GAC Tom Hodgson - UST JoAnn Andregg - UST Stephan Zweifel - CAR Ben Hageseth - CSC Eric Stacey - CSC Steph Schleuder - MAC Heidi Jaynes - CAR Carol Howe-Veenstra - CSB Jason Ellenbecker - HU Ambjor Brown - SMU Tom Stock - SJU Jim Cella - CON Brittany Feser - MIAC Gretchen Hunt - BU

Diercks – AUG/Lester - SMU

ROLE Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison Chair Recorder AD liaison

09-10 Bateman (2) Winecke (2) Papenfuss Fritz (1) Griess (1) Fritz Durbin (2) Britz (1) Florian Ricks (2) Larson (2) Lunder Ramler (2) Caruso (2) Young Stangl (1) Peterson (1) Bjorklund Stangl (1) Benoit (1) Seljeskog Schueller (2) Moore (2) McDonald Michaud (2) Bazzachini (2) Swenson Stehlik (1) Dembiec (1) Molde Johnson (1) Neuger (1) Fennern Carlson (2) Hodgson (2) Andregg Zweifel (2) Hageseth (1) Stacey Schleuder (1) Jaynes (1) Howe-Veen. Ellenbecker Brown (1) Stock Cella (1) Feser (2) Hunt

Diercks/Lester

10-11

11-12

Papenfuss Fritz (2) Griess (2) Fritz

Papenfuss

Fritz

Britz (2) Florian

Florian

Lunder

Lunder

Young Peterson (1) Lepp (1) Bjorklund Benoit (1) Evens (1) Seljeskog Moore (1) Goldsworthy McDonald

Young Lepp (1) Vickerman (1) Bjorklund Evens (1) Patrick (1) Seljeskog Moore (2) Goldsworthy McDonald

Swenson Dembiec (1) Weiler (1) Molde Johnson (2) Neuger (2) Fennern

Swenson Weiler (1) Anderson (1) Molde Makowske (1) Tschida (1) Fennern

Andregg

Andregg

Stacey Schleuder (2) Jaynes (2) Howe-Veen.

Stacey

Howe-Veen.

Brown (2) Stock Cella (2)

Stock

Hunt

Hunt

Diercks/Lester

Diercks/Lester

xvii


Revised June 2009 MIAC Manual for the Conduct of Sports GENERAL SECTION 1.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson for the Athletic Directors’ and the Coaches’ groups chairperson and recorder shall be elected by the members of the respective groups at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Chair of AD’s: Three (3) years. Sport groups: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.1.1 A member of the Faculty Representatives Group will be in attendance at the Athletic Directors’ meetings whenever possible. (revised 1989) 1.1.2 The MIAC office will: (for job descriptions see Appendix A) A. Be the administrative officer of the conference. B. Serve as treasurer to receive and hold all conference funds, and to pay all budgeted expenses upon proper authorization. C. Arrange for the selection and assignment of game officials in all sports as requested by the membership and oversee the planning and conduct of all conference playoffs and championships. D. Be responsible for the conference’s sports information. E. Be responsible for the administration of the conference policies involving radio, television, and related programs as they develop. F. Serve as interpreter of the conference Constitution and Manual of Sports Policy and act as the investigative officer of the conference. G. Serve as a liaison between the NCAA and the conference. H. Perform other duties as appropriately defined by the Presidents, Faculty Athletic Representatives, and the Athletic Directors in concert. (See Appendix A) (added 5/95) 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items one month prior to the meeting and circulate the agenda at least three weeks prior to the scheduled meetings. The chair shall also organize and conduct all Athletic Director's meetings. (See Appendix J) 1.2.1 At each meeting of the Athletic Director and/or coaches, each college shall be represented. Any college not represented at a meeting and without an adequate excuse must accept whatever business is transacted. 1.3 DUTIES OF RECORDER: A. AD’s and FAR’s: The recorder will take minutes of the meetings and distribute minutes and legislation to AD’s and FAR’s. B. Coaches Groups: Recorder will take minutes and distribute minutes and legislation to coaches group and AD Liaison. (See Appendix J) 1.4 DUTIES OF LIAISON: One member of the Athletic Director’s group will serve as the liaison between each coaching group and the Athletic Directors. Their responsibilities include: 1.4.1 To ensure the chair and recorder are elected and assume their duties. 1.4.2 To represent the Athletic Directors at the coaches meeting. 1.4.3 To represent the coaches’ at the Athletic Directors’ meeting by presenting minutes and action items for the coach's group. 1.4.4 Report to the Coaches’ Committee Chair on action items considered by the Athletic Directors’ Council and the Faculty Athletic Representatives’ Council. (revised 1995) 1.6 DATE, TIME, PLACE OF MEETINGS: The meetings for Faculty Athletic Representatives, Athletic Director and coach's groups will be held at one of the Twin Cities schools each year. A sport group can only have one business meeting a year in which to bring legislative motions before the Athletic Directors and Faculty Representatives. Any special meetings of the coach's groups must be approved by the current Chair of the Athletic Directors. Conference calls are strongly recommended (a report of such action to be given by the AD Liaison at the next scheduled AD’s meeting). 1.6.1 The Athletic Directors shall meet in November, March and May (dates specified in the MIAC Directory). 1.6.1.1 The November and March meetings of the Athletic Directors and coaches are held at one of the six Twin Cities member schools. The May meeting will be held at one of the member colleges outside the Twin Cities area. The site rotation for meetings will follow the schedule below: (revised 5/01, 5/94) 1


2.0

3.0

November/March May Macalester 2009-2010 Concordia 2010 St. Catherine 2010-2011 Gustavus 2011 St. Thomas 2011-2012 Saint Benedict 2012 Augsburg 2012-2013 Saint John’s 2013 1.6.2 The Faculty Athletic Representatives shall meet two weeks after the November and May Athletic Director's meetings. An agenda shall be received in writing at least one week prior to the meeting time. 1.6.3 The Athletic Trainers will meet in the spring, during the MATA Conf. (revised 12/91) 1.7 The MIAC shall have a student-athlete advisory committee. The MIAC Executive Director shall serve as the advisor. Legislation from the Student-Athlete Advisory Committee meetings will be submitted by the Executive Director at AD’s meetings. (revised 12/96) 1.8 The site for all MIAC sponsored officials clinics will rotate according to the established site rotation for all MIAC meetings. Facility rental will not be charged but any refreshments supplied may be charged back to the conference. SPORTS SEASON REGULATIONS 2.1 High school students shall not be permitted to practice and/or participate with or against MIAC students during the sports season for that sport. (This does not supersede NCAA rule on tryouts for evaluation.) 2.2 Athletes with eligibility remaining in this Conference shall not compete on All-Star or All-State teams. 2.3 Scrimmages, while defined as a contest may or may not be counted against the sports maximum number of contests – SEE SPECIFIC SPORT CODE FOR APPLICIABLE RULE. 2.4 The NCAA annual exemption(s) as listed under each sport in the NCAA Manual will not be counted towards the maximum number of contests or dates of competition allowed by the MIAC. (added 1996) 2.5 Nontraditional Season. The MIAC defines nontraditional season as the remaining portion of the playing season (See NCAA 17.1.2 and 17.1.3). (a) Traditional Segment. The portion of the playing season that concludes with the NCAA championship in the sport shall be known as the “traditional segment”. (b) Nontraditional Segment. The remaining portion of the playing season shall be known as the “nontraditional segment.” (revised 05/06, added 05/05) 2.5.1 There is a limit of 7 optional athletically related practice dates as defined by the NCAA which may occur during the nontraditional season. Baseball and softball are allowed 12 optional athletically related practice dates. (revised 05/08, added 05/05) 2.5.2 A student-athlete may voluntarily participate in practice on a practice date; with the daily total not to exceed 4 hours in length. Institutions daily total may not exceed 8 hours for the one allowable alumni contest (if the sport allows). (revised 05/07, added 05/05) 2.5.2.1 Baseball alumni games will be allowed to be 6 hours in length. (added 05/06) 2.5.3 There shall be no organized intercollegiate competition during the nontraditional season. (Contests against alumni are not considered “intercollegiate” and are subject to specific NCAA/MIAC sport code rules.) (revised 05/06, added 05/05) 2.6 There shall be no organized intercollegiate competition beyond the declared playing season. Outside intercollegiate competition shall be considered “organized” if competition is either directly or indirectly sponsored, promoted or administered by an individual or group from another collegiate institution and counted by the opposing team as intercollegiate competition. (revised 05/06, added 05/05) 2.6.1 Student-athletes are not prohibited from competing in city recreational leagues and other noncollegiate amateur organizations as long as the institution provides no expense, transportation, equipment, uniforms, facilities or registration fees. Members of the collegiate coaching staff may not be directly or indirectly involved in practice-related activities in a coaching or administrative capacity. (Additional sport specific MIAC/NCAA rules may apply) (added 05/05) Event/Contest Conduct 3.1 MIAC Change of Schedule Form must be completed in order to change the time and/or date of a conference contest. Approval from both Athletic Directors, consent of the opposing coach, and communication with the MIAC Office must occur before any changes become official (exception: when changes are due to inclement weather). 3.1.2 In make-up events involving a second trip, the two participating schools shall share equally in reasonable additional expenses. (added 5/02) 3.2 The "HOME" team shall: 3.2.1 Report contest results to local and Twin Cities’ media and to the conference office.

2


3.2.2

4.0

Emergency equipment and supplies will be available by the host school or emergency services at all athletic events. If equipment is given to a visiting school, the host trainer will call the visiting trainer following the contest to arrange for the return of equipment. (revised 5/08, 5/99, 5/97) 3.3 Lightning Policy During Severe Weather: (see Appendix F) 3.4 The “VISITING” team shall: 3.4.1 Be responsible for their own property. (The home team is to safeguard the visiting team's property as well as it is possible). 3.4.2 Provide their own towels and locks at all conference events. 3.4.3 Notify the host ATC/R of special facility needs with respect to women ATC/R’s traveling with men’s teams and men ATC/R’s traveling with women’s teams. (added 5/99) 3.4.4 Advance notice will be given to the host athletic trainer if a visiting team requires assistance for any pre-event taping, wrapping, padding, treatment, etc (revised 5/99, 4/89) 3.4.5 Provide their own water bottles or drinking cups (added 5/99). 3.4.6 Visiting Team Roster Limit shall be defined as student-athletes in uniform in the team’s bench area or on the sideline. (added 05/07) 3.5 Tickets shall be required for admission to all games of the Conference colleges where admission is charged. A membership card in the High School Coaches Association will admit high school coaches to Conference regular season games. 3.5.1 When an admission fee is charged for a MIAC event, there shall be a reduced rate for students from visiting MIAC member institutions upon presentation of a valid school I.D. (revised 12/01, 12/96, 4/91) 3.5.2 Recommended ticket prices for MIAC Playoff and Championship events shall be $7.00 for adults (no senior discounts) and $3.00 for students with IDs (age 5 and under free). (revised 5/03) 3.5.3 The conference office will obtain and distribute Conference passes to the Athletic Directors of each institution. The Athletic Director will in turn distribute the passes to Faculty Representatives, coaches, salaried public relations employee, working scouts, press, radio, and television workers. 3.6 Participating colleges shall be permitted to video tape their teams at any sport event. 3.6.1 MIAC team sports are not allowed to videotape contests in which they are not participating in, if there is another MIAC team involved. (added 5/09) 3.6.2 Conference members are strongly encouraged to support all conference schools when competing against teams outside of the conference. In keeping with this, conference personnel are strongly urged not to offer any assistance to non-conference requests for scouting reports, tapes, or any information regarding conference members. Suggested response to a request "No, I cannot; we have a conference policy prohibiting this." 3.7 No alcoholic beverages shall be sold on the premise of any athletic facilities used for intercollegiate athletic contests when conference schools are participating. Officials of conference schools shall take the necessary steps to prohibit the consumption of alcoholic beverages by persons attending Conference intercollegiate athletic events. 3.8 "Fight Rule": An athlete ejected from a Conference or non-conference contest for fighting shall sit out that contest as well as the next scheduled contest. 3.9 An infraction relating to a game conduct rule can be pursued under the formal complaint procedure. The Athletic Director of the accusing school will submit a written statement of the complaint to the Athletic Director of the accused school with copies sent to all other Athletic Directors of the Conference. The resolution of the complaint will occur at the next official meeting of the Athletic Directors, with the Athletic Directors of both schools involved being able to defend their position at that meeting. A game conduct protest must be filed with the Executive Director and the offending school within 48 hours of the competition involving misconduct. GAME SUPPORT STAFF 4.1 OFFICIALS 4.1.1 Competent, non-students shall officiate all scheduled varsity Conference contests. 4.1.2 A “flat fee” and authorized expense to officials shall be recommended by the budget committee and approved by the AD’s and FAR’s Committee at the spring meeting. (subject to re-evaluation every two years.) (Revised 8/95) 4.1.3 Officials fees will be recommended by the budget committee and approved by the A.D.'s and FAR's. Officials for team sports will be paid through the Conference Office and institutions will be billed accordingly through conference assessments each season. (Added 5/00) 4.1.3.1 The officials are expected to enforce the penalty on coaches for violating rules governing coaches on field and/or floor. 4.1.4 If a game official fails to show up for a contest, it is the responsibility of the host institution’s Athletic Director or designee to make the decision regarding the situation. (added 4/90) 4.2 SECONDARY OFFICIALS 3


4.3 4.4 4.4.1.1 4.4.1.2 4.4.2 4.4.2.1

5.0

SUPPORT PERSONEL MEDICAL PERSONEL A physician is required to attend all football games. A physician must be present or on call for all hockey games. (revised 5/99) CERTIFIED ATHLETIC TRAINER (ATC/R) Minimum ATC/R Coverage: ATC/R’s must be on the sidelines at all home varsity conference events, with exceptions and additions listed below: ** Away Varsity Football - Sidelines ** JV Football - Sidelines ** JV Hockey - Sidelines ** Other JV events - On - Site ** Tennis, Golf, and Skiing - On - Call ** Swimming - On - Site a. For events that take place off campus, without readily available ATC/R coverage, 911 or the first aid/emergency coverage provided by hosting facility, should be used. b. Sideline coverage is defined: ATC/R will be physically present and visually watching the competition. c. On-Site coverage is defined: ATC/R will be located on campus and can be physically present at the event within 5 minutes. d. On-Call coverage is defined: ATC/R will be available by phone or pager and can be physically present within a reasonable time. (revised 5/03, 4/89) 4.4.2.2 Student Athletic Trainers will now be referred to as Sports Medicine Assistants (SMA). Job description is as follows: (added 12/02) ** Must be able to provide and have current CPR and Standard First Aid Certification ** Provide routine taping, stretching, and exercise ** Provide superficial modalities (ice and/or hot pack) ** Provide other modalities when approved and under the supervision of ATC/R. ELIGIBILITY 5.1 NCAA STUDENT AFFIDAVIT 5.1.1 Since Conference Institutions will abide by NCAA regulations, eligibility for participation in MIAC Athletics is contingent upon the student-athlete signing the NCAA student-athlete affidavit annually. 5.2 COMPLIANCE OFFICER: The MIAC Executive Director shall serve as the Compliance Officer. (revised 5/03) 5.3 MIAC ELIGIBILITY: Conference schools will abide by the NCAA eligibility rules PLUS the following more stringent requirements: 5.3.1 A student-athlete must be registered for at least a minimum full-time program of studies (not less than 12 hours) in order to participate (practice and/or compete) in intercollegiate athletic competition. Only if the student is completing minimum degree requirements for graduation as stipulated by his/her institution may the student-athlete retain eligibility during the last term of attendance by enrolling in fewer credits than the minimum full-time program of studies. (revised 5/03, 8/95) 5.3.2 To be eligible for any intercollegiate competition, a student-athlete must be making normal progress toward a recognized degree and must satisfy the minimum standards of normal progress for the MIAC which are as follows: 5.3.2.1 In the previous academic year, accumulate an average of 12 credits per term. (This means a total of 24 semester credits, or 36 quarter, or 3-3-3 term credits.). 5.3.2.2 For students who have not yet attended for an academic year, normal progress shall be considered as accumulating an average of 12 credits per term. 5.3.2.3 For transfer students from four-year institutions, normal progress shall be considered as accumulating an average of 12 credits per term for each full-time term attended in the previous academic year. For transfer students from non-semester institutions to semester institutions, or vice versa, an academic year shall be considered as the least number of terms greater than or equal to a regular academic year. 5.3.2.4 For students who are transferring from a junior college, normal progress shall be considered as satisfying the criteria of 12 credits per term for each full-time term attended in the previous academic year, with the exception that a junior college graduate may waive the 12 credit per term stipulation for the last term at the junior college if 12 credits are not needed for graduation. 5.3.2.5 In the case of transfer student-athletes, the credits being counted toward normal progress shall be considered at face value of the institution where the credits were earned (i.e. semester or quarter). 5.3.2.6 A student-athlete, having received a Baccalaureate degree, is no longer eligible for any intercollegiate athletic competition in the MIAC. 4


5.3.2.7

6.0 7.0 8.0

If the student-athlete’s academic eligibility changes at the end of a term, the student-athlete shall become eligible or ineligible to compete on the date final grades are verified by the institution’s registrar. (Should there be a problem in obtaining a grade, the Eligibility Chair will be notified and consulted) (added 8/95) 5.4 ELIGIBILITY AFFIDAVITS 5.4.1 Each Conference school will submit one complete set of eligibility lists to the Eligibility Officer and maintain one set for their own files. A transcript for each transfer student must accompany this list. 5.4.2 Eligibility lists are due on the following dates: (revised 5/03) Fall Sports (including NT Tennis) ............. ……. October 1 Winter Sports ............................................. ……. December 1 Winter Sports, Second Term ..................... ……. February 15 Indoor Track ............................................. ……. February 15 Spring Sports (including NT Golf) ............. ……. March 15 ** The spring sports eligibility lists for Carleton will be due March 30. 5.4.3 Any conference school has the right to request eligibility lists of any other conference school. 5.5 TERM OF ATTENDANCE: Any unit (semester/quarter/3-3-3 term) in which a student has registered for at least a minimum full time (not less than twelve (12) hours) program of studies as defined by the institution, and has attended the first day of classes for that term. If the student withdraws from an institution prior to the tenth day of classes, that term will be counted as a term of attendance, but will not be counted toward normal progress provided the student did not practice with the team at the time of the first contest. (revised 5/97) 5.5.1 AN ACADEMIC YEAR: The most recent sequence of two semesters, three quarters, three trisemesters, or one semester and two quarters in which the student attempted twelve (12) credits or more. (revised 5/97) 5.5.2 INTERIM TERM: The interim is treated as a separate unit, equivalent for credit purposes to a summer session. If the student is in attendance during the fall semester, retains his/her eligibility, and is registered for the spring semester, the student may compete between terms without being registered for the interim term. Credits earned in the current academic year or subsequent to the current academic year are as defined in 5.5.1. (revised 5/97) 5.5.2.1 PART TIME AND SUMMER CREDITS: Part time and Summer School credits can be applied to normal progress provided they were earned within the academic year or subsequent to the current academic year as defined in 5.5.1. 5.5.3 SEASON OF ELIGIBILITY: An eligible student practicing with the squad at the time of the first game or thereafter shall be deemed to be a participant and thus, using one season of eligibility in the sport. This requirement is also applicable for transfer students, where a previously "red shirted" season shall count as a season of participation in the MIAC. A student who is ineligible will be charged with a season of participation if he/she practices with the squad at any time after having been determined to be ineligible. The conference eligibility chair when deciding whether to grant an additional year of eligibility to any MIAC athlete will apply the stipulations set forth by the NCAA hardship waiver under 14.2.5. (added 12/90 per NCAA regulations) 5.6 RULE INFRACTION/COMPLAINT PROCEDURE: SEE APPENDIX B 5.6.1 INELIGIBLE STUDENT-ATHLETE PENALTIES: 1. Student-athlete must be held out of competition, once eligible, for a minimum of an equal number of contests he/she competed in while ineligible. 2. Institution must forfeit any contest in which an ineligible student-athlete participated in. 3. If the institution using an ineligible student-athlete wins or ties the contest, the opposing team will be awarded a win, plus any standing points associated with the win. 4. If the institution using an ineligible student-athlete loses the contest, the result and standings will not be altered and the institution with the ineligible student-athlete will be awarded the loss. (added 05/06) CHAMPIONSHIPS/TOURNAMENTS (Revised 8/99, added 4/90) See Appendix G ‘MIAC PLAYOFFS AND SPECIAL EVENTS’ PLAYOFFS AND SPECIAL EVENTS: (Revised 8/99) See Appendix H ‘MIAC PLAYOFFS AND SPECIAL EVENTS’ AWARDS 8.1 TRAVELING ALL-SPORTS TROPHY 8.1.1 A traveling All-Sports trophy will be awarded to the college that accumulates the best men's all-sports record during the course of a given athletic school year. This trophy, The George Durenberger Trophy, has been donated by Saint John's University. 8.1.1.1 Determination of the men's All-Sports Trophy will be based on the following point system: First place points will be determined by the number of teams participating in that sport. Second Place, Third 5


8.1.2 8.1.2.1

8.2 8.2.1 8.2.2 8.3

8.3.1 8.3.2 8.4 8.5

8.6 8.7

place, etc., will receive points in a descending order, based on the first place point total. (revised 5/03) A traveling All-Sports Trophy will be awarded to the college that accumulates the best women's allsports record during the course of a given school year. This trophy, The Pat Wiesner Trophy, has been donated by Macalester College. Determination of the women's All-Sports Trophy will be based on the following point system: First place points will be determined by the number of teams participating in that sport. Second Place, Third place, etc., will receive points in a descending order, based on the first place point total. (revised 5/03) MIAC AWARDS POLICY The Conference Champion will receive a plaque. Multiple ties for first place will be recognized by the awarding of a plaque to each team. The conference will provide a playoff trophy for any sport sponsoring a conference playoff to determine an automatic qualifier. (revised 4/91) All-Conference Certificates will be given to sports as prescribed in their operating codes. MIAC ACADEMIC ALL-CONFERENCE: (added 5/02, revised 06/06) Academic Qualifications: 1. Must be a sophomore, junior or senior 2. Minimum cumulative GPA of 3.5 on a 4.0 scale. GPA based on the end of term when competitive season is completed (i.e. basketball would use GPA at end of Spring term) 3. Transfers—Must have completed one academic year (full-time) at the institution prior to becoming eligible. Athletic Qualifications: 1. Must be a member of a MIAC sponsored varsity sport team 2. Team Sports (Volleyball, Basketball, Softball, Baseball, Soccer, Ice Hockey, Football, Tennis): Must have competed in 50% of Varsity regular season contests. a. Baseball – Pitchers must appear in ten contests (added 05/06) 3. Individual Sports a. Swimming/Diving – Qualify for finals of conference championship b. Cross Country – Top 50 at MIAC championship or top 7 on each team at the MIAC Championship. (revised 05/07) c. Golf – Be a member of competing team at the conference tournament d. Track & Field – Earn honorable mention status (top 8) in individual events or place in the top three as a relay team at conference championship (revised 05/06) The conference office will request names of Academic All-Conf. honorees from the AD’s with a reporting deadline of January 15 (fall) and June 15 (winter and spring). (added 5/04) Conference office provide certificates for Academic All-Conference (added 12/03) COACH OF THE YEAR AWARD: The MIAC will honor each sport Coach of the Year with a plaque as determined by the individual sport codes. (added 4/91) DISTINGUISHED SERVICE AWARD: - The Distinguished Service Award will be given upon retirement, resignation or re-assignment to any athletic administrator / FAR or other person who has served with distinction the MIAC AND his/her institution in athletics for a significant period of time. - The nomination(s) shall be reviewed by the Service Award Committee and their recommendation(s) will be submitted to the Executive Committee for approval. - The award shall be presented either at an appropriate MIAC meeting or at an event at the recipient's home institution which will provide institution-wide visibility for the recipient. (revised 5/01, added 4/90) The MIAC office will supply up to three (3) additional paper certificates for any sport that offers awards in addition to All-Conference (i.e.: MVP, Rookie of the Year, etc.). In order for a sport to receive an award, it must be listed in their code. (added 12/02) CONFERENCE AWARD NAMING POLICY: a. For a conference award to carry the name of an individual from the conference, the individual should be highly recognized among our schools and have made significant contributions to the sport and/or conference. b. Institutions and/or external constituencies who make nominations for naming a conference award should have the written support of at least one conference Faculty Athletic Representative. c. Institutions and/or external constituencies who make nominations for naming a conference award should be prepared to endow the cost of the award. d. The naming of awards for student-athletes is typically best suited to institutional awards more so than conference awards. 6


9.0

e. The naming rights to any conference award must be approved by a 2/3 majority vote of the members of the conference. MISCELLANEOUS 9.1 MIAC Code of Ethics for honesty and sportsmanship: Individuals employed by (or associated with) a member institution to administer, conduct or coach intercollegiate athletics and all participating student-athletes shall deport themselves with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, their institutions and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. 9.1.1 The Coach must be in control of his/her conduct at all times. He/she should show respect toward officials, athletes on both teams, opposing coaches, spectators and all others involved in the competition. 9.1.2 The Coach must be in control of her/his athletes so that their conduct is also directed in a positive and sportsmanship-like manner. His/her example is the best starting point: however, reprimand and disciplinary options must be applied when appropriate. 9.1.3 The Coach must not instruct his/her athletes to deliberately engage in illegal tactics, especially those that have a potential for injury. 9.1.4 The Coach should teach her/his athletes that they are to uphold the dignity of the sport. 9.1.5 Coaches and Athletes must not harass officials in regard to calls they make. It is appropriate for the captain or head coach to question interpretations of rules, but judgment should be accepted and competition must continue without disruption. 9.1.6 The Coach and Athletes should avoid behavior that might develop animosity between teams or individuals. 9.1.7 The Coach and Athletes should do whatever is in their power to encourage enthusiasm from spectators (and certainly partisanship is appropriate), but any form of disrespect toward the opposition should be discouraged. Courtesy and consideration is expected treatment for visiting teams. 9.1.8 Athletic participation is designed for the enjoyment of the athletes, coaches, spectators, and all officials--skill, hard work, hustle, teamwork, and excellent effort should be appreciated and commended. (added 3/93) 9.1.9 The Head Coach is strongly recommended to be certified in Standard First Aid and CPR. (added 12/02)

7


Revised June 2009 BASEBALL 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The baseball coaches shall meet twice each year at the host Twin City college. 1.6.1 Mid-winter meeting: January meeting will be conducted on the third Thursday of January with the meeting time beginning at 9:30 a.m. (Official business meeting) (revised 05/07, 5/02) 1.6.2 Post-season meeting: The coaches meeting will be Wednesday immediately preceding the conference tournament. (revised 3/00, 4/90) SPORTS SEASON 2.1 TRADITIONAL SEASON: Begins February 1 and ends with NCAA Division III championship. (revised 1/92) 2.1.1 PRACTICE GUIDELINES: Follow NCAA Guidelines for practice. (revised 05/07) 2.1.1.1 February 1—Practice may begin. (revised 5/98, 1/92) 2.1.2 FIRST DATE FOR COMPETITION: The MIAC conference baseball schedule starting date will be determined by counting back 11 rounds starting with the first Saturday in May. (revised 5/01, 5/93) 2.1.2.1 Round 11 of the baseball schedule should be played on or before the Saturday immediately prior to the conference tournament and all regular season contests will conclude the Monday prior to the conference tournament. (added 3/00) 2.2 NONTRADITIONAL SEASON: There shall be no intercollegiate competition during the nontraditional season and a limit (between the first day of classes and October 30); and there will be a maximum of 12 optional practice sessions, as defined by the NCAA during this time. Practices during the non-traditional season must be completed by October 30. MIAC institutions shall be allowed to use one of their 12 practice days in the fall to conduct an alumni game. No class time can be missed for this alumni game. (NCAA 1/92) (revised 5/08, added 5/03) 2.3 NUMBER OF VARSITY CONTESTS: 40 games, not including MIAC and NCAA post season competition. A contest against alumni will not be counted toward the maximum number of contests allowed. (revised 5/01 5/94, added 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 15 dates, but no more than 24 contests. (revised 05/07) 2.3.2 No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity games. (clarified 4/92) 2.4 CONFERENCE TOURNAMENT: See 7.0 2.5 SCHEDULING POLICY: MIAC varsity baseball teams shall schedule only varsity teams from accredited four year degree granting institutions. 2.5.1 All conference games are to be scheduled as doubleheaders (two, seven inning games). All single nonconference games, except those played during a southern trip, are to be played with no class time missed by players. 2.5.2 No post-season games will be played until the conclusion of conference play. (revised 1988) 2.5.3 Each school shall declare by March 1 to the Executive Director their willingness to play Sunday makeup games. 2.5.4 Once the MIAC schedule begins, non-conference games shall be scheduled on a provisional basis (i.e., MIAC make-up dates take priority over non-conference games. Penalty for violation is forfeiture of that specific double header.) (revised 1994) 8


2.6

3.0

POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: Make up rule for MIAC games: all games will be made-up on the next available date. In make-up games involving a second trip, the two participating schools shall share equally in the additional expenses (no overnight lodging). If such a trip involves a distance of over 150 (one way) miles, the two schools shall play at a neutral Conference site midway between the two campuses. (revised 5/93) 2.6.1 No school will play more than two (2) MIAC mid-week (M-F) dates. (revised 5/97) 2.6.1.1 No school shall have to play three consecutive MIAC dates. (revised 5/97) 2.6.1.2 No school will have to travel from Winona to Moorhead or Vice Versa on Consecutive days. 2.6.1.3 Games will be made up in order of: 1) those that have not reached the next round on the regular schedule will have priority; 2) missed games will be made up in chronological order on available dates as described. 2.6.1.4 MIAC games take precedence over non-conference games. (refer to 2.5.4) 2.6.2 When rain or unplayable conditions do not allow play on the home team's field, by mutual consent, the games may be switched to the visiting team's field. Switching sites is not mandatory as games will be played on another date. When sites are switched, the travel expenses are to be born by the team on whose field the games are played. (revised 5/93) 2.6.2.1 In the event of a regularly scheduled game or a make-up date in which the host team does not have a field on campus and cannot locate a suitable field, the sites shall be switched and the games shall be played on the field of the team scheduled to travel. (revised 5/93, 3/87) 2.6.3 All partially played games shall be played as HALTED games and shall be continued from the point of being stopped as outline in the NCAA rule book. There shall be no tie games in MIAC action. (revised 5/93, 1988) 2.6.4 Conference games will be made up on Sunday if the administration of both schools allow Sunday play. 2.6.5 If complications occur on make up games, the baseball chairperson (or conference executive director) shall act as clarifier/interpreter of the rules. GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIME: Baseball games will begin at 1:30 p.m. (CST) and 2:30 p.m. (DST) on weekdays. A 20 minute break between double headers will be provided unless otherwise mutually agreed upon. On Saturdays, games will start at 1:00pm for schools 75 miles apart or less; for those over 75 miles apart, the option for a 12 noon start is with the visiting team. 3.1.1 The home team shall begin batting practice one and one-half hours before game time. (revised 3/86) 3.1.2 Midweek warm-up procedure: (revised 5/08, 5/01, 8/90) - Home team pregame warm-up on playing field at 1:10 p.m. - Visiting team pregame warm-up on playing field at 1:35pm. - Home team infield at 2 p.m. - Visiting team infield at 2:10 p.m. - Field prep will begin at 2:20 p.m. - Coaches meet with umpire at 2:25 p.m. - Game begins at 2:30 p.m. 3.1.3 The home team infield shall begin thirty (30) minutes before game time. 3.1.4 The visiting team infield shall begin eighteen (18) minutes before game time. 3.1.5 The ground rules meeting shall begin five (5) minutes before game time. 3.1.6 Time adjustment by mutual consent of the two baseball coaches involved. 3.1.7 Games played on Sunday due to postponement from Saturday shall begin at 1:30 p.m. 3.2 RULES TO GOVERN CONTEST: NCAA rules. 3.2.1 All MIAC teams shall wear contrasting tops. The home team shall wear light uniforms and the visitors shall wear dark. 3.2.2 There will be no use of tobacco, including smokeless tobacco, of any kind by players or coaches. 3.2.3 The Wilson baseball shall be used as the game ball for all MIAC games. (revised 05/07) 3.3 SITE PREPARATION REQUIREMENTS: Infields must be dragged between games of double headers. 3.3.1 Teams must provide suitable plastic covers for the pitching mound and home plate area. 3.3.2 MIAC schools with a baseball field on campus must provide a bullpen for the visiting team. 3.4 HOME TEAM SHALL: 3.4.1 Provide game balls, water, and ice. 3.4.2 Call in results to the proper newspapers. (added 4/90) 3.5 VISITING TEAM SHALL: 3.5.1 Provide own towels, batting practice balls, and catching equipment. 3.5.2 Notify host school of departure time and lodging plans. 3.6 VISITING TEAM ROSTER LIMIT: 24-player roster limit for both games of a doubleheader (revised 5/08, 5/07, 5/02, 3/00) 9


3.6.1

4.0

5.0 6.0

7.0

Each school shall send their roster to all other coaches by April 2 (should include uniform number, height, weight, position, and year in school) 3.7 POLICY FOR VIDEO/MOVIES: 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Two officials per game. 4.1.1 POLICY TO ASSIGN OFFICIALS: Officials will be assigned by the Executive Director through the Northwest Umpire Association. Officials for Concordia will be assigned through Northwest Umpire Association for MIAC games only. (revised 05/07) 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: Umpires shall be rated weekly by coaches filling out rating cards and forwarding same to assignment secretary. (added 4/90) 4.2 SECONDARY OFFICIALS: The coach of the home team shall be the official scorer in all MIAC games. 4.3 SUPPORT PERSONNEL: One scoreboard operator and ball chasers. Players should not be expected to chase balls. (added 4/90) 4.4 MEDICAL PERSONNEL: Athletic trainer in attendance or on call. 4.5 OTHER MIAC/NCAA STATISTICS: 5.1 Each team is responsible for compiling their own statistics. Host teams are responsible for game statistics for conference games. (revised 05/07, added 4/90) CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: The conference championship will be awarded on a percentage basis. A team must play at least half of the conference schedule to be eligible for a championship. 6.2 POLICY FOR TIE BREAKER: In case of a tie, there shall be multiple champions. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: Winner of the four team tournament. (revised 8/99) 7.2 EVENT DESCRIPTION: The MIAC baseball post season playoff will be held on the weekend before the NCAA Regional. The regionals are always one (1) week before the World Series which is always on Memorial Day Weekend. (revised 5/03, 8/99) 7.2.1 PROCEDURE: 4-team format. Friday Game 1: #1 vs #4, 3:30pm Game 2: #2 vs #3, 3:30pm Game 3: Winner game 1 vs Winner game 2, 7:00pm Game 4: Loser game 1 vs Loser game 2, 7:00pm Saturday Game 5: Loser game 3 vs Winner game 4, 1:00pm Game 6: Winner game 3 vs Winner game 5, 5:00pm Sunday Game 7: Winner game 6 vs Loser game 6, 1:00pm (if necessary) Friday: Game 1 and 3 at site A Game 2 and 4 at site B Saturday and Sunday: Games 5-7 at site A or B (one site only) (added 05/06) 7.2.2 WHO ATTENDS: Top four teams. 7.2.3 POLICY FOR INCLEMENT WEATHER: If the tournament is not played; the highest seed would receive the AQ. All games should be completed. If a game(s) is halted, it should be continued at the spot where it was halted as per the NCAA rule book concerning halted games. All tournament games need to be completed by the NCAA deadline for NCAA tournament selection. If the tournament is started, but cannot be completed: 0 games played = highest seed 1 games played = highest seed 2 games played = highest seed 3 games played = highest remaining seed 4 games played = highest remaining seed 5 games played = highest remaining seed 6 games played = winner of game 6 7 games played = winner of game 7 (added 5/09) 7.3 Post-season tie breaker (added 5/03, revised 5/04) 7.3.1 Head to head results 7.3.2 Results against other teams in playoffs 7.3.3. Results against teams not in playoffs from highest finish to lowest finish 7.3.4 Coin toss 7.4 PLAYOFF UMPIRES: All MIAC Baseball Playoff games will have three (3) umpires. (added 05/06) 10


8.0

9.0

10.0

AWARDS 8.1

CONFERENCE CHAMPIONS: A championship trophy will be provided by the conference for the team(s) which finishes first at the conclusion of the conference schedule. (revised 1/92) 8.2 ALL CONFERENCE CERTIFICATES: All-Conference team will consist of 27 players. (revised 5/02) 8.3 COACH OF THE YEAR: Selected by coaches at the May meeting. (added 4/90) 8.4 MIAC MVP: Selected by the coaches at the May meeting. (added 4/90) 8.5 MIAC PITCHER OF THE YEAR: Selected by the coaches at the May meeting. (added 05/07) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed) (added 12/06). 8.7 MIAC ROOKIE OF THE YEAR: Selected by coaches at the May meeting. To be considered, the individual must be a true freshman. (added 5/09) ALL CONFERENCE TEAM SELECTION 9.1 When selected: The all-conference team will be selected at the May baseball coaches meeting which occurs when the season is concluded. 9.2 How selected: Coaches will nominate deserving players at each position from their own team. They will vote on the merits of each player, but cannot vote for their own players. This team is to be considered an all-star selection and the best players in the conference should be on it. MISCELLANEOUS

11


Revised June 2009 MEN'S BASKETBALL 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held on the Monday following the MIAC Playoffs at the Twin Cities school which hosts the AD’s meeting that year, beginning at 10 a.m. (revised 5/09) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Basketball practice shall not commence prior to October 15. Team conditioning supervised by coaches shall not begin before October 15th. (revised 5/01, 5/94, 3/92) 2.1.2 FIRST DATE FOR COMPETITION: The first scheduled basketball game shall not be played prior to November 15. (NCAA revised 5/08) 2.1.2.1 Conference Schedule Start Date: The first conference game will be played on the Wednesday following Thanksgiving. (Meaning 4 conference games will be played prior to the Christmas break). (added 3/00) 2.2 NONTRADITIONAL SEASON: None. 2.3 NUMBER OF VARSITY CONTESTS: The varsity basketball schedule shall not exceed twentyfive (25) games. (revised 5/01) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: The Junior varsity basketball schedule shall not exceed eighteen (18) games. 2.3.2 No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity contests. (clarified 4/92) 2.4 CONFERENCE TOURNAMENT: (See 7.0) 2.5 SCHEDULING POLICY: The MIAC basketball schedule will be set at the annual coaches meeting and approved by the Athletic Directors. The conference schedule will be redrawn every two years. Scheduling assignments shall be plugged into the following skeleton format: S1 vs @M6 @C2 hD2 @M2 hM1 hM5 @M3 hC1 @S2 hM4 @D1 S2 vs hM3 @M1 hC2 hM6 @C1 @D2 hM2 @M4 hS1 hD1 @M5 C1 vs @M1 @D2 hM4 @M3 hS2 hD1 @M5 @S1 hM6 hM2 @C2 C2 vs hD2 hS1 @S2 hM5 @M4 hM3 @D1 @M2 hM1 @M6 hC1 D1 vs hM4 hM6 @M2 hD2 @M5 @C1 hC2 @M1 hM3 @S2 hS1 D2 vs @C2 hC1 @S1 @D1 hM2 hS2 @M4 @M6 hM5 @M3 hM1 M1 vs hC1 hS2 @M3 hM4 @S1 @M2 hM6 hD1 @C2 hM5 @D2 M2 vs @M5 @M3 hD1 hS1 @D2 hM1 @S2 hC2 hM4 @C1 hM6 M3 vs @S2 hM2 hM1 hC1 @M6 @C2 hS1 @M5 @D1 hD2 @M4 M4 vs @D1 hM5 @C1 @M1 hC2 @M6 hD2 hS2 @M2 @S1 hM3 M5 vs hM2 @M4 @M6 @C2 hD1 @S1 hC1 hM3 @D2 @M1 hS2 M6 vs hS1 @D1 hM5 @S2 hM3 hM4 @M1 hD2 @C1 hC2 @M2 The schedule is repeated the second half of the season at opposite sites. Travel partners: St. Olaf and Carleton Saint Mary's and Concordia Saint John's and Gustavus 12


3.0

Travel partners would draw for "C", "S", and "D". "M" schools: city schools. One of the "M" slots will be a bye because there are only five city schools. - The schedule for 2007-08, 2008-09, and 2009-10 will consist of a modified schedule that will include weekend coed doubleheaders and weekday single gender games. The schedule will include nine Saturday and one weekday (Martin Luther King Day) doubleheader dates in 2007-08. (revised 05/07, added 5/04) - MIAC doubleheader rotation for playing order will alternate yearly beginning with women’s teams playing first in odd/even years and men playing first in even/odd years. (revised 05/07, 05/06, added 12/04) - All games against Concordia will be scheduled as doubleheaders. Follow the two-year rotation (Women: 2009-10/2010-11 and Men: 2011-12/2012-13). (added 5/08) 2.5.1 Conference games shall be played on Monday, Wednesday, and Saturday unless mutually agreed upon to change by both institutions. (revised 3/86) 2.5.2 LAST DATE FOR COMPETITION: NCAA Division III Championship (added 4/90) 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: All Wednesday game postponements must be played on the Thursday immediately following. All Monday and Saturday postponements must be played on the next open Monday. If no available Mondays remain, respective Athletic Directors will agree on alternate date. (revised 3/00, added 3/86) 2.6.1 If, due to weather or an emergency situation, a visiting team is delayed in arrival to the host site, game time will be revised to 60 minutes from the time the visiting team arrives. (added 5/08) GAME CONDUCT 3.1 STARTING TIME: A “universal” pre-game protocol shall be adopted by MIAC member institutions. This protocol shall consist of setting the scoreboard clock to “30:00”; thirty minutes prior to tip-off. When the clock reaches 0:00 (at 7:30pm), the National Anthem will be played, followed by the introduction (in alternating fashion) of the starting line ups. All Saturday games will start at 3:00 p.m. unless mutually agreed upon by the coaches. All J.V. games will start two (2) hours before the varsity games. (revised 5/99,added 5/98) 3.1.1 Start times will be: Weekdays – 7:30 p.m. Weekends – 1 p.m. (women) and 3 p.m. (men) Martin Luther King Day – 5:45 p.m. (women) and 7:45 p.m. (men) - Second game will have a guaranteed 25 minute warm-up and start no earlier than the scheduled start time. - The National Anthem shall be played only preceding the first game of a doubleheader. (revised 05/07, 05/06, 05/05, 5/02) 3.1.2 All J.V. games will start two (2) hours before the varsity game. All overtime periods in J.V. games shall be 3 minutes in duration (added 5/03) 3.1.3 The floor will be available for pre-game warm-up a minimum of thirty (30) minutes before the start of the game. The following pre-game format will be followed at each institution. The visiting team should be informed if it is parent's night or seniors night--anything out of the ordinary. The clock is set and starting line-ups to begin at 7:30 p.m. (or 3 p.m.) School Clock Game Clock 7:00 (or 2:30) Floor available for warm-ups. Table personnel arrive at table. Officials arrive on the floor. 7:10 (or 2:40) 20:00 Begin countdown on clock. There shall be no break in the next 20 minutes. 7:18 (or 2:48) 12:00 Team captains meeting. 7:29 (or 2:59) 1:00 Officials visit with coaches and assistants. 7:30 (or 3:00) 0:00 Clear floor, Welcome, National Anthem, starting line-ups. 20:00 Tip off. Provide 25 minutes of warm-up prior to the second game of a doubleheader. Game will not start before listed start time. (revised 05/06, 05/05, 5/02, 5/94) 3.2 RULES TO GOVERN CONTEST: The NCAA rules shall govern the conduct of the game. 3.2.1 The home team will wear light uniforms and the visiting team dark uniforms. The NCAA rules regarding numbers will be enforced. 3.2.1.1 Official Game Ball: The official ball for use in all conference games shall be the NCAA Championship game ball. (revised 5/03, added 5/97) 3.2.2 Floor Availability: The playing floor should be made available one hour prior to varsity contests that do not include a doubleheader or JV contest. At all other times, the floor should be available 30 minutes prior to game time. (revised 5/03) 13


3.2.3 3.3 3.4

4.0

5.0 6.0

7.0

Halftime will be fifteen (15) minutes. SITE PREPARATION REQUIREMENTS: HOME TEAM SHALL: The host team will provide six (6) Wilson basketballs for visitor's warmup. Game ball will be selected from these by the visiting school. (revised 05/07, 5/97, 5/94) 3.4.1 Statistical data will be provided by host team including shot chart, rebounds, and turnovers. (Conference form recommended.) 3.4.2 The home team will arrange for a private dressing room for the visiting team. Visitor locker room facilities must be vacated and available 90 minutes before the scheduled game time. (revised 5/09) 3.5 VISITING TEAM SHALL: 3.6 VISITING TEAM ROSTER LIMIT: The visiting team roster limit for Conference games shall not exceed fifteen (15) players. (revised 05/07, 5/94, 3/87) 3.7 POLICY FOR VIDEO/MOVIES: The MIAC will contract with an online film vendor to provide the software to download and catalog all films of all contests played by MIAC teams. Downloading of MIAC contests is to begin immediately following contests by the home team (within two hours). MIAC institutions would have access to the full library of all contests involving MIAC teams. Nonconference game films must be uploaded by 12 p.m. (noon) the next weekday. (revised 05/09, 05/07, 05/06) 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Three officials shall be contracted by the basketball official’s assigner (added 5/98) 4.1.1 POLICY TO ASSIGN OFFICIALS: Private dressing room should be assigned to game officials. 4.1.1.2 When substitute officials are assigned, both schools should receive notification from the Executive Director. 4.1.1.3 A previous full-time undergraduate student shall not be assigned to officiate for his/her school of attendance. (added 4/90) 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: At the end of the season, coaches will take the entire list of officials whom they have observed at a MIAC contest and place each in one of three categories: Top one-third, middle one-third, bottom one-third. Officials named in the top onethird should be given top priority on assignments as well as being considered for play-off games. (revised 4/91) 4.1.3 The official assignment list shall be provided to the basketball coaches at the fall meeting for the next year by the Executive Director. 4.1.4 Three (3) officials selected by the Executive Director shall each receive payment according to a schedule approved by Faculty Athletic Representatives. Officials must be on the floor thirty (30) minutes prior to the game. (revised 8/99) 4.2 SECONDARY OFFICIALS: Competent, adult, non-student timer, and scorer, plus a competent shot clock operator and PA announcer will be furnished by the host school. The scorer must wear either a striped shirt or jacket at the scorer's table. The timer and scorer should be on duty one-half (1/2) hour before game time. An X should be taped on the floor in front of the scorer's position at the table. (revised 4/90) 4.3 SUPPORT PERSONNEL: 4.4 MEDICAL PERSONNEL: The home team will have a physician on call or in attendance. 4.5 OTHER: MIAC/NCAA STATISTICS: 5.1 Statistical Data will be provided by host team including shot chart, rebounds and turnovers. (Conference form recommended.) CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: To be eligible, a team must play every other Conference team twice (double round robin). Championship shall be awarded on a percentage win-loss basis. 6.1.1 POLICY FOR TIE BREAKER: In the event of a tie, duplicate trophies will be furnished by the Conference. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: Winner of six-team tournament. 7.1.1 If playoff game cannot be completed, e.g., weather, the team that will receive the MIAC automatic bid in the NCAA Tournament will be the #1 seed in the conf. playoffs. The executive director is in charge of the decision. (added 5/01) 7.2 EVENT DESCRIPTION: A six-team tournament will be played the week prior to the Regional NCAA Tournament. Men’s Six-team Post-Season Tournament Schedule Even years: Tuesday, Thursday, Saturday 14


7.2.1 7.2.2 7.3 7.3.1 7.3.2 7.3.2.1 7.3.3 7.3.3.1 7.3.3.2 7.3.3.3 7.3.3.4 7.3.3.5 7.4 7.4.1 7.5

8.0

9.0

10.0

7.6 7.7 7.8 AWARDS 8.1

Odd years: Monday, Wednesday, Saturday (revised 05/06, 3/00) WHO ATTENDS: Top six teams. SQUAD LIMIT: For the MIAC Playoffs is 15 players. (added 05/06) PROCEDURE: Pairings -First Round: #1 and #2 seeds receive byes Third vs. Sixth at third place school (game #1) Fourth vs. fifth at fourth place school (game #2) Pairings - Second Round: (revised 5/02) 2nd lowest seed remaining @ #2 seed (game #3) Lowest remaining seed @ #1 seed (game #4) Pairings – Third Round: Winner Game #3 vs. winner Game #4 (at highest remaining seed). Tie breaking procedure (for top six teams and for placing top six): Results head to head. Results against teams above those tied. Results against teams above those tied in rank order. (In the case of a multiple tie the teams that remain after this breaker will return to breaker #1 and so forth). (revised 5/00, 4/92) Record against teams below tied teams in descending order. (revised 5/09, 5/01) Random draw. (revised 5/09, 5/01) ADMISSION: See 3.5.2 in General Section START TIME: For all MIAC Playoff games will be 7:30pm. (added 06/06) OFFICIALS: The assignment secretary will assign playoff officials from a pool of available toprated officials. (revised 05/06, 5/99, 4/91) GAME SUPPORT: PROTEST COMMITTEE: OTHER: A certain number of tickets (TBA) should be reserved for the visiting school.

CONFERENCE CHAMPIONS: A trophy will be provided by the conference for the team who wins the double round robin schedule play. Duplicates will be awarded if a tie occurs. 8.2 ALL CONFERENCE CERTIFICATES: An All-Conference certificate will be awarded to members of the All-Conference team. 8.3 Athletes nominated for All-Conference recognition are automatically accorded Honorable Mention status if they receive at least one vote. (added 3/92) 8.4 COACH OF THE YEAR: Coach of the Year is selected by coaches vote. 8.5 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION 9.1 CONFERENCE AWARDS: In regard to all voting, coaches are not allowed to vote for their own players. All Conference: Vote by rank order. Top player gets fifteen (15) on down to one (1). Top fifteen (15) vote-getters are All-Conference. Anyone receiving votes, but not in the top fifteen (15) is honorable mention. MVP: The top vote-getter in All-Conference voting is the Conference MVP/Joe Hutton Award winner. Coach of the Year: Vote for three (3) people with top choice getting three (3) points, second two (2) points, third one (1) point. Top vote-getter is the winner. 9.2 COACHES AWARDS: Sixth Man: Vote for three (3) people with top choice getting three (3) points, second two (2) points, third one (1) point. Top vote is the winner. All Defensive Team: Vote for five (5) people by rank order. Top five (5) vote-getters are the winners. All Freshman Team: Vote for five (5) people by rank order. Top five (5) vote-getters are the winners. (revised 5/98) MISCELLANEOUS 15


Revised June 2009 WOMEN'S BASKETBALL 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held at one of the Twin Cities schools each year. The meeting will be held at 10 a.m. on the Monday following the MIAC Playoffs. (revised 5/09, 5/04, added 5/97) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Basketball practice shall begin on October 15. (revised 5/01, 3/00, 5/94, 4/90) 2.1.3 FIRST DATE FOR COMPETITION: The first scheduled basketball game shall not be played prior to November 15. (NCAA revised 5/08) 2.2 NONTRADITIONAL SEASON: NONE 2.3 NUMBER OF VARSITY CONTESTS: The Varsity Basketball schedule shall not exceed 25 games, excluding the MIAC Playoff and NCAA Championship. (Two informal practice scrimmages OR one scrimmage and one exhibition contest against an NCAA Division I or II opponent are exempt from maximum contest limitations.) (revised 05/07, 5/01) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: The junior varsity schedule shall not exceed eighteen (18) games. (added 4/90) 2.3.2 No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity games. (clarified 4/92) 2.4 CONFERENCE TOURNAMENT: See 7.0 2.5 SCHEDULING POLICY: The MIAC basketball schedule will be set at the March coaches meeting and approved by the athletic directors. The Conference schedule will be redrawn every two years. Scheduling assignments shall be plugged into the following skeleton format: S1 vs @M6 @C2 hD2 @M2 hM1 hM5 @M3 hC1 @S2 hM4 @D1 S2 vs hM3 @M1 hC2 hM6 @C1 @D2 hM2 @M4 hS1 hD1 @M5 C1 vs @M1 @D2 hM4 @M3 hS2 hD1 @M5 @S1 hM6 hM2 @C2 C2 vs hD2 hS1 @S2 hM5 @M4 hM3 @D1 @M2 hM1 @M6 hC1 D1 vs hM4 hM6 @M2 hD2 @M5 @C1 hC2 @M1 hM3 @S2 hS1 D2 vs @C2 hC1 @S1 @D1 hM2 hS2 @M4 @M6 hM5 @M3 hM1 M1 vs hC1 hS2 @M3 hM4 @S1 @M2 hM6 hD1 @C2 hM5 @D2 M2 vs @M5 @M3 hD1 hS1 @D2 hM1 @S2 hC2 hM4 @C1 hM6 M3 vs @S2 hM2 hM1 hC1 @M6 @C2 hS1 @M5 @D1 hD2 @M4 M4 vs @D1 hM5 @C1 @M1 hC2 @M6 hD2 hS2 @M2 @S1 hM3 M5 vs hM2 @M4 @M6 @C2 hD1 @S1 hC1 hM3 @D2 @M1 hS2 M6 vs hS1 @D1 hM5 @S2 hM3 hM4 @M1 hD2 @C1 hC2 @M2 The schedule is repeated the second half of the season at opposite sites. Travel partners: St. Olaf, and Carleton St. Mary's and Concordia St. Ben's and Gustavus Travel partners would draw for "C", "S" and "D". "M" schools: city schools. If St. Catherine's has no basketball team, that number will be a bye. 16


3.0

- The schedule for 2007-08, 2008-09, and 2009-10 will consist of a modified schedule that will include weekend coed doubleheaders and weekday single gender games. The schedule will include nine Saturday and one weekday (Martin Luther King Day) doubleheader dates in 2007-08. (revised 05/07, added 5/04) - MIAC doubleheader rotation for playing order will alternate yearly beginning with women’s teams playing first in odd/even years and men playing first in even/odd years. (revised 05/07, 05/06, added 12/04) - All games against Concordia will be scheduled as doubleheaders. Follow the two-year rotation (Women: 2009-10/2010-11 and Men: 2011-12/2012-13). (added 5/08) 2.5.1 Conference games shall be played Monday, Wednesday and Saturday unless mutually agreed upon to change by both institutions. 2.5.1.1 Beginning in the 2000-2001 season, four conference games shall be played before Christmas. This first Monday game in January shall be moved to the Wednesday following Thanksgiving. (Revised 3/00, added 5/99) 2.5.2 LAST DATE FOR COMPETITION: NCAA Division III Championship. (added 4/90) 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: Any Wednesday night game cancelled shall be made up on the following Thursday. Any Monday night game or Saturday game cancelled shall be made on the first available Monday night. In the event a conflict with the makeup date exists, the next reasonable date agreed upon by the Athletic Directors at each school will be used for the games. (added 3/00) 2.6.1 If, due to weather or an emergency situation, a visiting team is delayed in arrival to the host site, game time will be revised to 60 minutes from the time the visiting team arrives. (added 5/08) GAME CONDUCT 3.1 STARTING TIME: Midweek Conference JV games will start at 5:15 p.m. and varsity games at 7:30 p.m. (When double header not in effect) (revised 5/94) 3.1.1 Start times will be: Weekdays – 7:30 p.m. Weekends – 1 p.m. (women) and 3 p.m. (men) Martin Luther King Day – 5:45 p.m. (women) and 7:45 p.m. (men) - Second game will have a guaranteed 25 minute warm-up and start no earlier than the scheduled start time. - The National Anthem shall be played only preceding the first game of a scheduled doubleheader. (revised 05/07, 05/06, 05/05, 5/02) 3.1.2 The floor will be available for pre-game warm-up twenty-five (25) minutes before the start of the game. The following pre-game format will be followed at each institution. The visiting team should be informed not less than 24 hours in advance when the home team is having a parent’s night, senior night, playing a JV game, having a special event, or other pregame event that does not involve the visiting team. The clock is set and starting line-ups to begin at 7:45pm (or 3:00pm) School Clock Game Clock 7:00 (or 12:30) Floor available for warm-ups. Table personnel arrive at table. Officials arrive on the floor. 7:10 (or 12:40) 20:00 Begin countdown on clock. There shall be no break in the next 20 minutes. 7:18 (or 12:48) 12:00 Team captains meeting. 7:29 (or 12:59) 1:00 Officials visit with coaches and assistants. 7:30 (or 1:00) 0:00 Clear floor, Welcome, National Anthem, starting line-ups. 20:00 Tip off. Provide 25 minutes of warm-up prior to the second game of a doubleheader. Game will not start before listed start time. After the national anthem and starting line-ups the coaches will meet to shake hands at the scorer’s table. There will be no players shaking hands with the opposing coach during the starting line-ups. (revised 05/09, 05/08, 05/06, 05/05, 5/02, 5/94) 3.2 RULES TO GOVERN CONTEST: The NCAA Rules Shall Govern the Conduct of the Game. 3.3.2 The home team will wear light uniforms and the visiting team, dark uniforms. 3.2.1.1 If a Junior Varsity or High School contest takes place prior to the varsity game, twenty (20) minutes will be allowed before the start of the scheduled varsity contest. (revised 5/97) 3.3 SITE PREPARATION REQUIREMENTS: 3.4 HOME TEAM SHALL: The NCAA Championship ball will be used in all conference games. The host team shall provide six (6) NCAA Championship balls for visitor’s warm-up. (revised 5/02, 3/00, 5/97) 17


3.4.1 3.4.2

4.0

5.0 6.0

7.0

The host team will provide towels and water on the bench for the visiting team. (revised 5/02, 4/90) The home team shall provide an adequate dressing room for the visiting team, which shall be private, secure, and available 1-hour before game time. (revised 5/02) 3.5 VISITING TEAM SHALL: The visiting team shall provide a blank video tape for copying purposes. (revised 4/90) 3.6 VISITING TEAM ROSTER LIMIT: The visiting team roster limit for Conference games shall not exceed fifteen (15) players. All MIAC rules apply to post season MIAC Playoffs. (revised 05/07, 5/02, 5/94) 3.7 POLICY FOR VIDEO/MOVIES: The MIAC will contract with an online film vendor to provide the software to download and catalog all films of all contests played by MIAC teams. Downloading of MIAC contests is to begin immediately following contests by the home team (within two hours). MIAC institutions would have access to the full library of all contests involving MIAC teams. Nonconference game films must be uploaded by 12 p.m. (noon) the next weekday. (revised 05/09, 05/07, 05/06) 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Three officials shall be contracted by the basketball official’s assigner. (revised 5/98) 4.1.1 POLICY TO ASSIGN OFFICIALS: Officials must be on the floor fifteen (15) minutes before game time. 4.1.1.1 Private dressing room shall be provided for game officials. 4.1.1.2 A previous full-time undergraduate student shall not be assigned to officiate for his/her school of attendance. (added 4/90) 4.1.1.3 Host school shall receive notification when substitute officials are assigned. 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: 4.1.2.1 Officials shall be rated by the coaches and rated and observed by the supervisor of officials. (revised 5/02, 12/88) 4.1.2.2 The game manager/administrator shall introduce themselves to the officials and indicate where the game manager/admin. will be located during the game. (added 5/02) 4.2 SECONDARY OFFICIALS: Host school will furnish competent adult, non-student timer, scorer, and shot clock operator. The scorer must wear a striped shirt or jacket consistent with NCAA off court official duties. An X or an NCAA logo should be taped on the floor in front of the scorer’s position at the table. (revised 05/07, 5/02, 8/95, added 4/90) 4.3 SUPPORT PERSONNEL: A game manager/administrator is present at the contest. (added 05/07) 4.4 MEDICAL PERSONNEL: The home school ATC/R will be on the sideline of all varsity basketball games. (05/07) 4.5 OTHER: MIAC/NCAA STATISTICS: Statistical data will be provided by host team. (revised 5/02) CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: To be eligible, a team must play every other team at home and away (double round robin). (revised 3/00) 6.1.1 Championship shall be awarded on a percentage win-loss basis. 6.1.2 POLICY FOR TIE BREAKER: In the event of a tie, there will be multiple champions. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: Winner of the six team tournament. (revised 3/00) 7.2 EVENT DESCRIPTION: A six-team tournament will be played the week prior to the Regional NCAA Tournament. Women’s Six-team Post-Season Playoff Schedule Even years: Monday, Wednesday, Saturday Odd years: Tuesday, Thursday, Saturday (revised 05/06, added 3/00) 7.2.1 WHO ATTENDS: Top six (6) teams. 7.2.1.1 TIEBREAKER PROCEDURE: (revised 5/01) 1. Head to head competition 2. Results against all teams above those tied 3. Results against above teams beginning in rank order. 4. Order of losses beginning with the 12th seed and moving up to the tied teams. 5. Best road record. 6. Coin flip. 7.3 PROCEDURE: First Round: Monday/Tuesday Games: #5 at #4 and #6 at #3; #1 and #2 have byes Semifinals: Wednesday/Thursday Games: lowest remaining seed at #1, 2nd lowest seed at #2 18


7.4

8.0

9.0

10.0

7.5 7.6 7.7 7.8 7.9 AWARDS 8.1

Championship: Saturday Game: Wednesday/Thursday winners at high seed. (added 05/07) Following each round of the conference tournament the remaining teams will be reseed. The highest seed will play the remaining lowest seed. The MIAC Playoff Championship Game will be played at 3 p.m. on Saturday. (added 5/02, revised 5/04) ADMISSION: see general section: 3.5.2 OFFICIALS: GAME SUPPORT: PROTEST COMMITTEE: OTHER:

CONFERENCE CHAMPIONS: The Conference Champion will receive a team plaque. (added 4/90) 8.2 ALL CONFERENCE CERTIFICATES: All-Conference certificate will be awarded to members of the All-Conference team. 8.3 Athletes nominated for All-Conference recognition are automatically accorded Honorable Mention status if they receive at least one vote. (added 3/92) 8.4 COACH OF THE YEAR: Coach of the Year is selected by vote of the coaches. 8.5 MIAC PLAYER OF THE YEAR: Each school may nominate a Player of the Year. The MIAC Player of the Year will be determined by a vote of coaches. (revised 4/92) 8.6 All-DEFENSIVE TEAM: Each school may nominate players for the All-Defensive Team. Vote for five players. The top five vote getters will receive recognition to this team. In case of a tie, a runoff for the last position will be conducted. If still tied, those individuals would be included on this team. (revised 05/07, added 3/00) 8.7 ALL-FIRST YEAR TEAM: Each school may nominate players for the All-First Year Team. Vote for five players who are playing in their first year of college basketball. The top five vote getters will receive recognition to this team. In case of a tie, a runoff for the last position will be conducted. If still tied, those individuals would be included on this team. (revised 05/07, added 3/00) 8.8 SIXTH PLAYER OF THE YEAR: Each coach will vote for one player for sixth player of the year. The top vote-getter will be the winner. (revised 05/07, added 3/00) 8.9 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION 9.1 Coaches shall send their All-Conference nominations to all other coaches by the Friday preceding the last regular season game. (revised 05/07) 9.2 Each coach shall vote for fifteen (15) players. The coaches will have a discussion and final vote at the conference meeting. The top fifteen (15) vote getters will be the All-Conference Team. In case of a tie, a runoff for the last position will be conducted. If still tied, those individuals would be included on the All-Conference team. (revised 05/08, 4/92) MISCELLANEOUS

19


Revised June 2009 CROSS COUNTRY 1.0

2.0

3.0 4.0 5.0 6.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. Minutes for the December meeting shall be sent by the recorder to all head cross country track and field coaches postmarked no later than December 31. (revised 5/01) 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be on the Tuesday after the USTCA Convention, as long as the convention remains the first weekend in December (or the first Tuesday of December, should the USTCA move to the summer.) (revised 5/02, 5/97) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: The first date of practice may not occur prior to the first date that permits a maximum of 16 practice opportunities prior to the first scheduled intercollegiate contest or prior to September 1, whichever is later. (revised 05/07, NCAA 8/95, revised 1/94, added 4/91) 2.1.2 FIRST DATE OF COMPETITION: September 1 or preceding Friday if September 1 falls on a Saturday, Sunday, or Monday. (revised 5/08, added 4/92) 2.2 NONTRADITIONAL SEASON: 2.3 NUMBER OF VARSITY CONTESTS: Nine (9) contests plus the conference meet and post season meets. A meet against alumni/ae will not be counted toward the maximum number of meets allowed. (revised 8/95, added 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 2.4 CONFERENCE MEET: The Conference meet shall be held three (3) Saturdays prior to the NCAA National Championships. 2.5 SCHEDULING POLICY: 2.5.1 LAST DATE FOR CONFERENCE COMPETITION: NCAA Division III Championship. 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING: If the MIAC meet is at Como Golf Course and there is heavy snow, the meet will be rescheduled at St. Olaf for the following day with the same time schedule. Host institution, in consultation with Hamline, will decide by 4:00pm Friday if the meet can still be held Saturday at St. Olaf. If it can, it will, if not it will be moved to Sunday at St. Olaf (revised 5/03, added 5/99) GAME/MATCH/MEET/CONDUCT GAME SUPPORT STAFF MIAC/NCAA STATISTICS CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: Conference meet for both men and women, varsity and junior varsity. 6.2 POLICY FOR TIE BREAKER: 6.3 EVENT PROCEDURE: Hamline will contact Como Golf Course officials and set up the course annually. Host school will put together a conference program for the meet. The responsibility of the host institution is contained in a file to be handed on to each host school year after year. (revised 5/02) 2009—Saint John’s/Saint Benedict 2011—Saint Mary’s

2010—St. Catherine 2012—Augsburg

20


6.3.1

7.0 8.0

A conference school interested in hosting the Championship Meet should complete an "Application for Hosting a MIAC Championship" form. Starting in 2005, host school will use chip technology to time the championship. (revised 05/05, 5/01) 6.3.1.1 The host school shall: 6.3.1.2 Be in charge of making all local arrangements including course and officials. 6.3.1.2.1 Medical coverage at the MIAC Cross Country Championships shall consist of a first aid station at a designated site with one on-site EMT and one certified athletic trainer (added 5/00). 6.3.1.3 The host school will send out online entry instructions two weeks prior to the Championship meet with the deadline for entries to be on Sunday prior to the meet. (revised 5/08) 6.3.1.4 Post results as soon as possible following the meet. (revised 5/08, 5/02) 6.3.1.5 The MIAC office shall be responsible for pre-meet information and post-meet results to the news media. (revised 5/98) 6.3.2 Length of course: 5 miles (8.05 kilometers) for the men; 3.73 miles (6 kilometers) for women. The course shall be marked according to NCAA rules. (revised 05/05) 6.3.2.1 The course shall be on grass terrain where spikes can be used, staying away from roads or other areas where hazards may exist. 6.3.2.2 Teams should be allowed to practice on the course prior to the meet if the course is available. 6.3.3 The order of competition will alternate at the Conference Meet with varsity men first even years and varsity women first on odd years. There will be no limit on entries. (revised 3/93, added 4/92) 6.3.3.1 If the wind chill is negative fifteen (15) degrees Fahrenheit or colder, the meet doctor and the games committee (head coaches) will convene to decide how the event shall proceed. (added 5/97) 6.3.4 In all races, seven (7) runners, who need not be designated, will figure in the scoring in accordance with the NCAA scoring policy. 6.3.4.1 Team uniforms shall be worn in accordance with NCAA uniform policy. (changed from school colors in revisions by liaison.) 6.4 ADMISSION: 6.5 OFFICIALS: One starter-referee paid by the conference. (revised 4/90) 6.6 GAME SUPPORT: 6.7 PROTEST COMMITTEE: Meet Director, Meet Referee, Head Finish Judge, and one coach designated by the Meet Director. 6.7.1 A verbal protest during the meet should be made immediately to the Referee. A written follow-up to the verbal protest must be made within 30 minutes of the end of the meet. 6.8 OTHER: 6.8.1 Late entry fee: $50.00 late entry fee per roster and $50.00 fee per athlete for a roster change at the time of the meet (30 minutes prior to the start of the race). 6.8.2 The MIAC Championship for cross country will follow the operational guidelines set forth in the Cross Country Administrative Manual. The manual will be maintained by the Macalester staff. (added 5/09) POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER AWARDS 8.1 CONFERENCE CHAMPIONS: Championship plaques will be awarded to the first place women's and men's varsity teams. The Conference Executive Director will order the plaques and deliver it to the Athletic Directors at the host school prior the meet. 8.2 ALL CONFERENCE CERTIFICATES/EVENT CERTIFICATES: All conference certificates are given to the top 15 runners in each varsity race. Individual finishers 16-25 will be designated All Conference “Honorable Mention.” (revised 8/95, revised 4/90) 8.3 COACH OF THE YEAR: A women’s and men’s Cross Country Coach of the Year will be awarded. Votes will be tallied with the same rankings currently used for track's outstanding athlete award (3-2-1 with the top vote receiving 3 points). If a tie occurs, go to the team place to break the tie. The MIAC office will provide each Coach of the Year with a plaque. (revised 5/00). 8.4 MIAC MVA: Most Valuable Athlete will automatically be awarded to the winner of the championship race. (added 5/08) 8.5 Recognize male and female athlete of the week based on previous week’s performances for cross country, indoor and outdoor track and field, nominated and voted by coaches. (added 5/03) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with 21


other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) 9.0 10.0

ALL CONFERENCE TEAM SELECTION: The top 15 finishers in the conference championship shall be awarded All-Conference. Places 16-25 are designated All-Conference Honorable Mention. (added 5/99) MISCELLANEOUS

22


Revised June 2009 FOOTBALL 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The post-season meeting to discuss end-of-the-year awards will take place the Thursday following the end of the regular season at 9:30 a.m. at a school in the metro area. The annual spring business meeting is to take place in March to coincide with the Minnesota Football Coaches Association meeting and will take place at a school in the metro area at 1 p.m. (revised 5/08, added 5/97) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Practice sessions prior to the first football game will be governed by NCAA regulations. (revised 12/88) 2.1.1.1 No protective gear, suits, headgear, pads, dummies, or charging sleds will be issued or used at anytime other than during the regular football season. 2.1.2 FIRST DATE FOR VARSITY COMPETITION: NCAA Division III Rules 2.2 NONTRADITIONAL SEASON: An institution is permitted to conduct conditioning and strength training sessions and limited skill instruction during a consecutive four week period outside the playing season. During this four week period, the institution may conduct practice on a maximum of seven days with no more than four practice days in any one week. Any athletically related activity (per Bylaw 17.02.1.1) shall constitute the use of a day. (revised 05/07, 05/05, added 05/03) 2.3 NUMBER OF VARSITY CONTESTS: The varsity schedule shall be limited to ten (10) contests. (revised 12/92) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: The JV schedule shall be limited to five games. 2.3.2 No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity games. (clarified 4/92) 2.4 CONFERENCE TOURNAMENT: 2.5 SCHEDULING POLICY: A round-robin schedule of Conference games shall be played to determine the championship. This schedule shall be prepared by the MIAC Conference office and presented to the Athletic Directors for approval. (revised 05/05) 2.5.1 LAST DATE FOR COMPETITION: NCAA Division III National Championship. (added 4/90) 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIME: All MIAC games shall be played at 1 p.m. or 7 p.m. The time of the contest will be set by the home team. Games involving Concordia will be an exception: Night games with Concordia will be arranged only through mutual consent. (revised 12/84) 3.1.1 The pre-game schedule for all Conference games shall be (if start time differs, amend appropriately): For a 1:00pm start 11:30 Long sideline field setup applies to both teams 12:30 Midfield (50 yard line) serves as team divider 12:45 Teams off the field 12:55 Captains in the middle of the field talking with officials 12:57 Coin flip 12:58 National Anthem (teams WILL be on the field) 23


3.1.2 3.2 3.2.1 3.2.2 3.3 3.3.1 3.3.2 3.4 3.4.1 3.4.2 3.4.3 3.4.4 3.4.5 3.5 3.6 3.7

3.7.1 3.7.2 3.7.2.1

3.7.3 3.7.4

3.7.5 3.8 3.8.1 3.8.2 3.8.3 3.8.4 3.8.5 3.8.6

1:00 Kickoff (revised 05/06, 05/05, 12/84) Half-time intermission shall be twenty (20) minutes in length. RULES TO GOVERN CONTEST: NCAA football rules shall be used in all Conference games. The home team will wear dark jerseys and the visiting team will wear light. The Wilson F1005 football shall be the official Conference game ball. The home team shall provide at least three (3) game balls. In inclement weather, at least six (6) game balls shall be available. (revised 5/99, 12/86) SITE PREPARATION REQUIREMENTS: Private dressing rooms shall be available two (2) hours prior to game time (11:00 or 5:00). Game field shall be available one and one half (1.5) hours prior to game time. (revised 05/05, 12/84) SIZE LIMITATIONS, MARKINGS, ETC.: NCAA Rules MODIFICATIONS: None HOME TEAM SHALL: Provide the following: Private squad rooms adjacent to field for both pre-game and half-time use. Ice Chalk and blackboard or Dry-Erase Board and markers Half-time and final statistics shall be provided by the host school: Official NCAA game statistics format shall be used. The home team is encouraged to provide a play by play sheet. NOTE: Effort to be made by host school to provide final game stats prior to visiting team's departure from game site. Each school shall provide their own headphones at home and on the road. The home team shall have no responsibility for providing backup headphones for the visiting team. (revised 05/05, 12/87) VISITING TEAM SHALL: Provide what they need that is not provided. VISITING TEAM ROSTER LIMIT: The visiting team roster limit for all Conference games shall not exceed 60 players. (revised 05/07, 5/98, 1988) POLICY FOR VIDEO/MOVIES: All games will be taped in mini-DV (digital). Each team will upload their game via conference selected vendor software. Film exchange will include on the file: 1) Downs and Distances, 2) Yard lines, and 3) O/D/K.. The home team will upload film by 8 p.m. the night of the contest (including Downs and Distances, Yard lines, and O/D/K.). If the contest occurs in the evening, the home team will upload film within five hours following contest completion. Visiting teams will upload film by 4 p.m. the day following the contest (visitors upload actual film). The tight angle video will also be exchanged following identical protocol as the wide film exchange (Offense/Defense/Special Teams). (revised 05/09, 05/07, 05/05, 2/96) Coaches have the responsibility to inform opponents if tape quality renders tape unusable. It is recommended that no tape, film, or scouting information concerning Conference members shall be given to schools outside the MIAC. (revised 4/92) The Conference will have an open game film exchange policy with the following limitations: 1. Downloading of game film will be permitted one week prior to the opening of the conference season. 2. The number of game films downloaded must not exceed the number of game films uploaded through the second week of the conference season. 3. Following week 2 of the conference season all films may be downloaded. (revised 05/06, 05/05, 4/92) A school may waive the right to receive a tape of the game immediately prior and scout that game. Notification of a school's intentions must be made by phone by Thursday before the game. Coaches may attend conference games if they are not scouting (i.e. taking notes). (revised 3/00) Video Taping Description (revised 05/06, added 5/02) 路 Camera should start as the offensive team breaks the huddle and should include all 22 players at the snap of the ball. 路 Videotape should show scoreboard after each score and after each quarter. 路 Videotape should show officials on penalties MIAC Coaches will email or fax previous games two-deep depth chart by noon on Monday to the next opponent. It is a requirement that each team will have a roster on its webpage and game statistics which show starting lineup for each game. (revised 05/05, added 5/04) PRESS BOX PROCEDURES/ASSIGNMENTS: Press box space shall be assigned as follows according to stated order: Timer and scoreboard operator (2) Statistician and spotter (2) P.A. announcer and spotter (2) Video camera operator - 1 for each team (2) Team spotters - 2 for each team (4) It is recommended that the press box be reserved only for those officially "working" the game. 24


4.0

5.0 6.0

7.0 8.0

9.0

GAME SUPPORT STAFF 4.1 GAME OFFICIALS: NUMBER AND QUALIFICATIONS - Seven (7) officials shall each be paid according to current rate as established by the Faculty Representatives. (revised 05/07, 5/99, 12/87) 4.1.1 POLICY TO ASSIGN OFFICIALS: The Executive Director shall assign the officials. Approved officials will be assigned to any conference school. 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: Selected by Executive Director Recommendation and rated through the weekly coaches evaluation form filed with Executive Director office. 4.2 SECONDARY OFFICIALS: The chain crew shall be located on the side of the playing field opposite the press box. 4.2.1 The official timer must be a competent, non-student and must meet with the game officials prior to the start of the game. 4.3 SUPPORT PERSONNEL: Two ball persons must be available (one on each sideline). 4.4 MEDICAL PERSONNEL: The home team shall have a physician or a certified trainer in attendance at all football games. 4.5 OTHER: Officials should be provided a private dressing room area and home team shall insure the privacy. 4.6 COACHES SPEAKING ENGAGEMENTS: The onus is on the speaking coach and staff to let the other conference coaches know via e-mail if the topic is scheme sensitive and not open to other league coaches and their staff members. If it is, there can be no opposing conference coaches in the lecture. If the speaking session is open, there is no need to any coach to take action. (added 5/09) MIAC/NCAA STATISTICS: 5.1 Teams are expected to maintain these statistics. CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: The championship in football will be determined on a point basis -- one (1) point per win, based on the approved round-robin schedule. 6.1.1 POLICY FOR TIE BREAKER: Ties will be broken in order to select the automatic qualifier to the NCAA playoffs as follows: (revised 5/09, added 5/99) 1. Head-to-Head winner 2. Results against teams not tied as the league leaders in descending order after the tied teams 3. Team not in the NCAA playoffs most recently a. If a tie still remains, result of head-to-head competition between the remaining tied teams will receive the automatic bid. 4. Coin Flip 6.2 The MIAC recognizes multiple champions. POST SEASON POLICY: 7.1 NCAA Championship and rules. 7.2 AUTOMATIC QUALIFIER: Conference Champion receives automatic bid. AWARDS: 8.1 CONFERENCE CHAMPIONS: Trophy provided by the conference. 8.2 ALL CONFERENCE CERTIFICATES: An All-Conference certificate will be presented to each All-Conference football player as appointed by the coaches (furnished by the Conference Office) 8.3 COACH OF THE YEAR: MIAC Football "Coach of the Year" - Coaches shall select by nomination and ballot their choice for this honor at their annual Fall meeting. 8.4 MIAC MVP (Jim Christopherson MVP): Each member institution shall select its MVP at the close of the Conference season. The MIAC MVP Award shall be determined by a vote of the football coaches. (revised 5/01) 8.5 MIKE STAM AWARD: Each school will elect its outstanding interior lineman at the season's end. The award winner shall be determined by a vote of the head football coaches. An endowment to supply a plaque for the outstanding lineman award is held at Carleton College. (added 4/90 – revised 5/01) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION 9.1 SELECTION: To adopt the “True Team” selection format with the following criteria: 25


9.1.1 9.1.2

OFFENSE: 7-Offensive Linemen, 1-Tight End, 3-Wide Receivers, 2-Quaterbacks, 3-Running Backs, 1-Kicker, (17 Total) DEFENSE: 5-Defensive Linemen, 5-Defensive Backs, 3-Inside Linebackers, 3-Outside Linebackers, 1-Punter (17 Total) UTILITY: 1-Utility Player 2nd Team-same as above (revised 5/03, 5/02, 5/94) Official release of All-Conference Team shall be made by the Conference at a time advantageous to the Conference. Individual institution shall not release this information to local media prior to the official release. No alternations of this honor squad shall be permitted. The second All-Conference team will be selected by the same process and released by the conference simultaneously with the 1st team. (revised 5/03, 12/89)

26


Revised June 2009 MEN'S GOLF 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson is the coach of the host school for the conference tournament. The host school rotates alphabetically according to the first letter of the school name. The recorder is the coach of the host school for the following year. (revised 12/99) LENGTH OF TERM: One (1) year. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. (revised 12/07, 12/99) 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. The Liaison shall also be responsible for completion of an annual report on the sport season. 1.5 TOURNAMENT DIRECTOR: The host institution shall be responsible for providing the tournament Director. (revised 1995) 1.6 DATE, TIME, PLACE OF MEETINGS: The men’s golf meeting will convene at 9 a.m., the men and women will meet jointly at 10 a.m. and the women’s meeting will follow the joint meeting. The site of the meeting will be at the Twin Cities institution that hosts the AD’s Meeting that year. (revised 12/07, 12/06, 12/05, 12/00) SPORTS SEASON 2.1 TRADITIONAL SEASON: The traditional season is in the fall. (revised 4/92) 2.1.1 PRACTICE GUIDELINES: Follow NCAA guidelines for commencing practice (see NCAA Bylaw 17.02.11) (revised 12/07, 05/06, 8/95, added 4/92) 2.1.2 FIRST DATE FOR COMPETITION: September 1st or preceding Friday if September 1st falls on a Saturday, Sunday, or Monday. (revised 12/06, 5/94, added 4/92) 2.2 NON TRADITIONAL SEASON: The non-traditional season is in the spring and may not start before February 1. A record of the dates for both the traditional and non-traditional season must be on file in the athletic director's office and mailed to the Executive Director. These two distinct segments may not exceed a total of 19 weeks. (added 4/92) 2.3 NUMBER OF VARSITY CONTESTS: The varsity schedule shall not exceed twenty (20) dates, exclusive of the MIAC Championship Tournament. An event against alumni/ae will not be counted toward the maximum number of events allowed. (added 4/92, revised 12/99) 2.4 CONFERENCE TOURNAMENT: The MIAC Men’s and Women’s Golf Championships will be held jointly on the first or second weekend in October, but no later than October 20. (revised 12/06, 5/04, 1995) 2.4.1 Each MIAC team will be limited to one practice opportunity and one funded practice round at the championship site for each player per school year. (added 12/07) 2.5 SCHEDULING POLICY: Assumed by coaches at each institution (revised 1995) 2.5.1 LAST DATE FOR CONFERENCE COMPETITION: NCAA Division III National Championship. 2.6 POSTPONEMENT/RESCHEDULING, ETC.: Postponement and rescheduling during the regular season shall be up to the discretion of the coaches. MIAC Championship play will be postponed if extreme weather conditions exist. If weather prevents play on scheduled dates, the tournament will resume on the first available date (including Sunday), can change tournament to a different course if necessary, but that course shall be a neutral site as centrally located as possible. Weather delays, postponements, cancellations and rescheduling of the Conference Championship will be decided by the Rules Committee in consultation with all available coaches. (revised 12/08, 12/02, 1995) GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIMES: 3.2 RULES UNDER WHICH CONTEST IS PLAYED: 3.2.1 U.S.G.A rules govern all meets. (revised 1989) 3.2.2 NCAA Hard card for Local rules and Conditions of Competitions (excluding one ball and pace of play) will govern play in the MIAC tournament. (revised 12/06) 27


3.2.3 3.2.4

4.0 5.0 6.0

Local pro will make final decision regarding rules whenever possible. (revised 1989) No one from any team is allowed on the course prior to the start of competition on the day of competition. Competition begins for each player when he tees off. Coaches are permitted on the course only after their first player has teed off. (added 12/99) 3.2.5 Follow the 2006 MGA (Minnesota Golf Association) Pace of Play guidelines for the MIAC Men’s and Women’s Tournament. Coaches will determine the appropriate time for the rounds at the pretournament coaches meeting. (revised 12/07, added 12/06) 3.2.6 The use of range finders will be allowed in the MIAC Men’s Golf Championship. (added 12/07) 3.3 SITE PREPARATION REQUIREMENTS: 3.4 HOME TEAM SHALL PROVIDE: The Host coach shall provide meeting place on the information and registration sheet sent to the coaches. (revised 1995) 3.4.1 WEATHER NOTIFICATION: The Tournament Director, or designated representative, will have a severe weather/lightning notification system (air horn) and course evacuation plan in place for the tournament (added 12/05) 3.5 VISITING TEAM SHALL PROVIDE: 3.6 VISITING TEAM ROSTER LIMIT: 3.7 VIDEO/MOVIE POLICIES: 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: The host coach shall report official scores to Golf Stat and send the final score reports to all participating schools and the conference office. (revised 1995) GAME OFFICIALS MIAC/NCAA STATISTICS, ETC. DETERMINATION OF CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: The MIAC Championship consists of a 54 hole, three day event. The team champion will receive the MIAC automatic bid to the NCAA tournament. Two of the three days of the tournament must be held on Saturday and Sunday. (revised 12/05, 1995) 6.2 TIE BREAKER PROCEDURE: Tie breaker procedure for the Conference tournament will adopt the tie breaker procedure for the NCAA Tournament, which is a 5 person team playoff, low 4 scores count. Additional tie breaker procedures, in case of playoff shortened due to weather or darkness would be: 1. Low team score after third day 2. Low team score after second day 3. Low team score after first day 4. Fifth player score on third day 5. Fifth player score of second day 6. Fifth player score on first day (revised 12/05, 12/99, 12/96) 6.2.1 Any ties for individual scores for Medalist at the MIAC Championship will result in co-champions. (added 12/08) 6.3 PROCEDURE FOR EVENT: Total strokes for four (4) best scores each day will determine the MIAC champion. (revised 1989) 6.3.1 Each squad is limited to five (5) players for the MIAC conference tournament. (revised 12/99, 12/96) 6.3.2 All teams must be accompanied by a coach or a school official. 6.3.3 Teams are required to qualify for the MIAC golf championship by scheduling a minimum of three tournament dates prior to the championship event. 6.3.4 Teams are seeded according to previous year’s score on the first day, by first day scores on the second day and members of each team play in order. ie.#5 players from teams seeded 1,2,3 tee off first on the first day of the tournament, followed by the #4 players from the same teams, followed by the 3’s then 2’s then 1’s. Then the #5 players from teams seeded 4,5,6, followed by their #4, the 3’s then 2’s ,then #1’s. Finally the #5’s from teams seeded 7,8,9,10, followed by their #4, the 3’s then 2’s ,then #1’s. Second day schedule will be based on first day scores. #5 players from teams in 8,9,10th place will tee off first, followed by the #4, then #3, then #2, then #1 from their own teams. Second flight will be #5 player from teams in 5,6,7th place, followed by the #4,3,2,1 from the same team. Last flight will be #5 player from teams in 1,2,3,4th place, followed by the #4,3,2,1 from the same teams. Teams will also reorder their own players with the highest scores from day 1 playing #5, next highest #4, etc. Pairings for day three of the MIAC championship will be based on team total scores after the second day of play. Teams in 8th, 9th, and 10th place will go in the first flight, teams in 5th, 6th, and 7th place will go in the second flight, and teams in 1st, 2nd, 3rd, and 4th will go in the last flight. ( added 5/97, revised 12/07, 5/04, 12/00, 12/99) 6.4 ADMISSION: 6.5 RULES COMMITTEE: The rules committee shall be composed of the coach of the host school, the previous year’s host coach, and the following years host coach. (revised 12/99, 1995) 28


7.0 8.0

9.0 10.0

6.6 GAME SUPPORT: 6.7 PROTEST COMMITTEE: POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER AWARDS 8.1 CONFERENCE CHAMPION: The Official MIAC plaque shall be presented to the championship team. Duplicate plaques will be awarded in the event of a tie. 8.2 COACH OF THE YEAR: On May 1 the recorder will solicit nominations for Coach of the Year. The recorder will collect the nominations and forward them to all coaches. The recorder will compile the votes and release the name of the Coach of the Year by May 8th. (revised 12/00, 1995) 8.3 MIAC PLAYER OF THE YEAR: On May 1 the recorder will solicit nominations for player of the year. Each coach will submit a maximum of two (2) names of players from their own school, with accompanying statistics and/or a paragraph of supporting testimony. The recorder will collect the nomination and forward the names and supporting materials to all the coaches, who will then rank the players from first to last. The recorder will compile the votes and release the name of the player of the year by May 8th. The award will be purchased by the recipient's institution. (revised 12/00, 12/99, 5/97) 8.4 MIAC FRESHMAN OF THE YEAR: On May 1 the recorder will solicit nominations for freshman of the year. Each coach will submit a maximum of two (2) names of players from their own school, with accompanying statistics and/or a paragraph of supporting testimony. The recorder will collect the nomination and forward the names and supporting materials to all the coaches, who will then rank the players from first to last. The recorder will compile the votes and release the name of the freshman of the year by May 8th. The awards will be voted on by all golf coaches and awarded in the spring. The award will be purchased by the recipient's institution. (revised 12/00, added 12/99) 8.5 MIAC GOLFER OF THE WEEK: Coaches will select a MIAC Golfer of the Week and inform the MIAC office for release. (added 12/01) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTIONS: 9.1 To be determined by the top ten scores (including ties) at the MIAC Championship. MIAC AllConference Certificates will be awarded to the top ten (10) and ties. (revised 12/08, 12/00, 95) MISCELLANEOUS

29


Revised June 2009 WOMEN'S GOLF 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson is the coach of the host school for the conference tournament. The host school rotates alphabetically according to the first letter of the school name. The recorder is the coach of the host school for the following year. (revised 12/06) LENGTH OF TERM: One year (revised 12/06) HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. The Liaison shall also be responsible for completion of an annual report on the sport season. 1.5 TOURNAMENT DIRECTOR: The host institution shall be responsible for providing the tournament Director. (revised 1995) 1.6 DATE, TIME, PLACE OF MEETINGS: The men’s golf meeting will convene at 9 a.m., the men and women will meet jointly at 10 a.m. and the women’s meeting will follow the joint meeting. The site of the meeting will be at the Twin Cities institution that hosts the AD’s Meeting that year. (revised 12/07, 12/06, 12/05) SPORTS SEASON 2.1 TRADITIONAL SEASON: The traditional season is in the fall. (revised 4/92) 2.1.1 PRACTICE GUIDELINES: Follow NCAA guidelines for commencing practice (see NCAA Bylaw 17.02.11) (revised 12/07, 05/06, 8/95, added 4/92) 2.1.2 FIRST DATE FOR COMPETITION: September 1st or preceding Friday if September 1st falls on a Saturday, Sunday, or Monday. (revised 12/06, 5/94, added 4/92) 2.2 NON TRADITIONAL SEASON: The non-traditional season is in the spring and may not start before February 1. A record of the dates for both the traditional and non-traditional season must be on file in the athletic director's office and mailed to the Executive Director. These two distinct segments may not exceed a total of 19 weeks. (added 4/92) 2.3 NUMBER OF VARSITY CONTESTS: The varsity schedule shall not exceed twenty (20) dates, exclusive of the MIAC Championship Tournament. An event against alumni/ae will not be counted toward the maximum number of events allowed. (added 4/92, revised 12/99) 2.4 CONFERENCE TOURNAMENT: The MIAC Men’s and Women’s Golf Championships will be held jointly on the first or second weekend in October, but no later than October 20. (revised 12/06, 1995) 2.4.1 Each MIAC team will be limited to one practice opportunity and one funded practice round at the championship site for each player per school year. (added 12/07) 2.5 SCHEDULING POLICY: Assumed by coaches at each institution (revised 1995) 2.5.1 LAST DATE FOR CONFERENCE COMPETITION: NCAA Division III National Championship. 2.6 POSTPONEMENT/RESCHEDULING, ETC.: Postponement and rescheduling during the regular season shall be up to the discretion of the coaches. MIAC Championship play will be postponed if extreme weather conditions exist. If weather causes further postponement beyond October 20, the tournament will be held in the spring. Weather delays, postponements, cancellations and rescheduling of the Conference Championship will be decided by the Rules Committee in consultation with all available coaches. (revised 12/08, 1995) GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIMES: 3.2 RULES UNDER WHICH CONTEST IS PLAYED: 3.2.1 U.S.G.A rules govern all meets. The expectations in regard to pace of play shall be spelled out in the Notice to Competitors and mentioned by the starter. A player or group in violation shall be warned, then timed and penalized if in violation, in accordance with the current Rules of Golf. (revised 12/02, 1989) 30


3.2.2

4.0 5.0 6.0

7.0

NCAA Hard card for Local rules and Conditions of Competitions (excluding one ball and pace of play) will govern play in the MIAC tournament. (revised 12/06) 3.2.3 Local pro will make final decision regarding rules whenever possible. (revised 1989) 3.2.4 Follow the 2006 MGA (Minnesota Golf Association) Pace of Play guidelines for the MIAC Men’s and Women’s Tournament. Coaches will determine the appropriate time for the rounds at the pretournament coaches meeting. (revised 12/07, added 12/06) 3.2.5 If the NCAA approves the use of range finders at the NCAA Women’s Golf Championship, the use of range finders will be permitted at the MIAC Women’s Golf Championship. (added 12/07) 3.3 SITE PREPARATION REQUIREMENTS: 3.4 HOME TEAM SHALL PROVIDE: The Host coach shall provide meeting place on the information and registration sheet sent to the coaches. (revised 1995) 3.4.1 WEATHER NOTIFICATION: The Tournament Director, or designated representative, will have a severe weather/lightning notification system (air horn) and course evacuation plan in place for the tournament (added 12/05) 3.5 VISITING TEAM SHALL PROVIDE: 3.6 VISITING TEAM ROSTER LIMIT: 3.7 VIDEO/MOVIE POLICIES: 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: The host coach shall report official scores to Golf Stat and send the final score reports to all participating schools and the conference office. (revised 1995) GAME OFFICIALS MIAC/NCAA STATISTICS, ETC. DETERMINATION OF CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: Three day tournament of 54 holes with all conference teams competing together on the same days. Twenty-seven (27) holes could be played in one day if weather permits, but only in extreme cases and not in formal formatting of the tournament. Two of the three days of the tournament must be held on Saturday and Sunday. (revised 12/05, 12/02, 1995) 6.2 TIE BREAKER PROCEDURE: A tie for team champion will be broken using a five-person, holeby-hole playoff, low four scores count. Additional tie breaker procedures, in case of playoff shortened due to weather would be: 1) Low team score after third day; 2) Low team score after second day; 3) Low team score after first day; 4) Fifth player on third day; 5) Fifth player on second day; 6) Fifth player on first day. (revised 12/07, 12/96) 6.2.1 Any ties for individual scores for Medalist at the MIAC Championship will result in co-champions. (added 12/08) 6.3 PROCEDURE FOR EVENT: Total strokes for four (4) best scores each day will determine the MIAC champion. (revised 1989) 6.3.1 Each squad is limited to five (5) players for the MIAC conference tournament. (revised 12/05, 12/96) 6.3.2 All teams must be accompanied by a coach or a school official. 6.3.3 Teams are required to qualify for the MIAC golf championship by scheduling a minimum of three tournament dates prior to the championship event. Teams are seeded according to previous year’s score on the first day, by first day scores on the second day and members of each team play in order. ie.#5 players from teams seeded 1,2,3 tee off first on the first day of the tournament, followed by the #4 players from the same teams, followed by the 3’s then 2’s then 1’s. Then the #5 players from teams seeded 4,5,6, followed by their #4, the 3’s then 2’s ,then #1’s. Finally the #5’s from teams seeded 7,8,9,10, followed by their #4, the 3’s then 2’s ,then #1’s. Second day schedule will be based on first day scores. #5 players from teams in 8,9,10th place will tee off first, followed by the #4, then #3, then #2, then #1 from their own teams. Second flight will be #5 player from teams in 5,6,7th place, followed by the #4,3,2,1 from the same team. Last flight will be #5 player from teams in 1,2,3,4th place, followed by the #4,3,2,1 from the same teams. Teams will also reorder their own players with the highest scores from day 1 playing #5, next highest #4, etc. Pairings for day three of the MIAC championship will be based on team total scores after the second day of play. Teams in 8th, 9th, and 10th place will go in the first flight, teams in 5th, 6th, and 7th place will go in the second flight, and teams in 1st, 2nd, 3rd, and 4th will go in the last flight. (revised 12/07, 12/06, 12/04, 12/02, added 5/97) 6.4 ADMISSION: 6.5 OFFICIALS: Rules Committee: The rules committee shall be composed of the Tournament Director and two (2) other MIAC coaches appointed by the Tournament Director. (revised 1995) 6.6 GAME SUPPORT: 6.7 PROTEST COMMITTEE: POST SEASON POLICY AND PROCEDURE 31


7.1 8.0

9.0 10.0

AUTOMATIC QUALIFIER: The winner of the MIAC championship tournament shall receive the automatic qualifier to the NCAA Championship tournament. (revised 12/07, 05/07, added 12/05)

AWARDS 8.1

CONFERENCE CHAMPION: The Official MIAC trophy shall be presented to the championship team. Duplicate trophies awarded in event of a tie. 8.2 ALL CONFERENCE CERTIFICATE: MIAC All-Conference certificates will be awarded to the top ten (10) players. (An award may be given to the medalist, but it will not be funded by the conference) (revised 1989) 8.3 COACH OF THE YEAR: On May 1, the recorder will solicit nominations for Coach of the Year. The recorder will collect the nominations and forward them to all coaches. The recorder will compile the votes and release the name of the Coach of the Year by May 8. (revised 12/08, 12/02, 1995) 8.4 MIAC PLAYER OF THE YEAR: On May 1, the recorder will solicit nominations for Player of the Year. The recorder will collect the nominations and forward them to all coaches. The recorder will compile the votes and release the name of the Player of the Year by May 8th. The award will be purchased by the recipient’s institution. (revised 12/08, 5/97) 8.5 MIAC ROOKIE OF THE YEAR: On May 1, the recorder will solicit nominations for Rookie of the Year. The recorder will collect the nominations and forward them to all coaches. The recorder will compile the votes and release the name of the Rookie of the Year by May 8th. The award will be purchased by the recipient’s institution. (revised 12/08, added 12/05) 8.6 MIAC SENIOR OF THE YEAR: On May 1, the recorder will solicit nominations for Senior of the Year. The recorder will collect the nominations and forward them to all coaches. The recorder will compile the votes and release the name of the Senior of the Year by May 8th. The award will be purchased by the recipient’s institution. (revised 12/08, added 12/05) 8.7 MIAC GOLFER OF THE WEEK: Coaches will select a MIAC Golfer of the Week and inform the MIAC office for release. (added 12/05) 8.9 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTIONS: To be determined by the top ten scores (and ties) at the MIAC Championship. (revised 12/08, 1995) MISCELLANEOUS

32


Revised June 2009 MEN’S ICE HOCKEY 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held on the Monday after the last regular season game at the Twin Cities school that hosts the AD meetings at 10 a.m. (revised 05/09, 05/06, 3/00) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Institutions shall not commence practice sessions before October 15. (revised 5/09, 5/04, 8/95, 4/90) 2.1.2 FIRST DATE FOR COMPETITION: The first permissible contest date shall be October 26 each year. One annual Alumni game will be considered an exception to the first allowable date of competition as long as it falls after the starting date of practice. (revised 05/09, 05/08, 05/07, 3/00, 5/98, 8/95, 1988) 2.2 NON TRADITIONAL SEASON: NONE 2.3 NUMBER OF VARSITY CONTESTS: The varsity hockey schedule shall not exceed twenty-five (25) contests. (revised 12/91) A contest against alumni will not be counted toward the maximum number of contests allowed. (revised 4/92) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: The junior varsity hockey schedule shall not exceed 18 contests. (revised 5/98) 2.3.1.1 No hockey player shall play in more than a total of 25 games in a season counting regular season varsity and junior varsity games. (revised 12/91) 2.4 CONFERENCE TOURNAMENT: See 7.0 2.5 SCHEDULING POLICY: The conference hockey schedule shall be a double round robin set at the November meeting. 2.5.1 The MIAC office will set the conference weekends of play for men’s and women’s hockey. (added 5/09) 2.5.1.1 LAST DATE FOR CONFERENCE COMPETITION: 2.6 POSTPONEMENT/RESCHEDULING, ETC.: GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIMES: Time of contest shall be determined by the home team and agreed to by the visiting school (ice availability). 3.1.1 Teams will exchange lineup charts prior to pre-game warm-ups. (added 3/00) 3.2 RULES WHICH GOVERN CONTEST: The NCAA rules shall govern all games. 3.2.1 Conference games must be played indoors on artificial ice. 3.2.2 The host school shall wear light jerseys and the visitor shall wear dark. 3.3 SITE PREPARATION REQUIREMENTS: Ice shall be resurfaced between periods. 3.4 HOME TEAM SHALL: 3.4.1 The home team will supply a minimum of twenty (20) pucks for visiting team's warm up. (revised 5/98) 3.4.2 Private dressing room should be assigned to game officials if possible. 3.4.3 Provide the visiting team with a conference statistical sheet (triplicate). 3.5 VISITING TEAM SHALL: 33


3.6

4.0

5.0 6.0

7.0

VISITING TEAM ROSTER LIMIT: The visiting team roster limit for Conference games shall not exceed eighteen players plus three goalies -- twenty-one plus three extra for overnight doubleheaders. (revised 05/07, 1988) 3.7 VIDEO/MOVIE POLICIES: MIAC Men’s Hockey teams will not be allowed to video tape games that they are not participating in if there is another MIAC team involved. (added 5/09) 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME OFFICIALS 4.1 GAME OFFICIALS: Two referees and one linesman shall be assigned to administer game rules. (revised 5/99, 5/98) 4.1.1 POLICY TO ASSIGN OFFICIAL: Executive Director assigns officials for all MIAC schools. 4.1.2 POLICY TO RATE OFFICIALS: The MIAC Men’s Hockey coaches will participate in a formal evaluation of the referees by completing an evaluation form created by the supervisor of officials each Monday during the season. Evaluations would be done for all games in which your team participated during the previous week. (revised 05/09, 05/06, 5/98) 4.2 SECONDARY OFFICIALS: Other game officials shall be trained and competent. 4.2.1 TIMER 4.2.2 SCORER 4.2.3 GOAL JUDGES: Two adult non-student goal judges are required. (revised 05/05, 4/90) 4.3 SUPPORT PERSONNEL: 4.4 MEDICAL PERSONNEL: A certified athletic trainer should be in attendance at all hockey games. (revised 5/98) 4.5 OTHER: MIAC/NCAA STATISTICS, ETC. DETERMINATION OF CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: 6.1.1 To be eligible a team must play all competing MIAC schools twice (double round robin). 6.1.2 Championship shall be awarded to team with most points based on two points per win, one point for tie. 6.2 TIE BREAKERS/CO CHAMPS, ETC.: In the event of a tie, there shall be co-champions. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: The MIAC hockey tournament champion shall be the conference representative to the NCAA selection committee. (revised 5/01, added 3/86) 7.2 EVENT: Five-team, single elimination, high seed host (Friday, Saturday, Wednesday) postseason playoff will take place throughout two weeks prior to the NCAA quarterfinals (#5 @ #4 to be played on Friday, #4/5 @ #1 and #3 @ #2 on Saturday, and finals at highest remaining seed on Wednesday). (revised 05/09, 05/08, 05/07, 5/03, 12/01, 5/01, 5/98) 7.2.1 PROCESS TO QUALIFY: Top five (5) teams at the conclusion of the MIAC schedule. 7.2.1.1 TIE BREAKING PROCEDURE (for top five teams and placing the top five): based only on conference competition. 7.2.1.2 Results of head to head competition. 7.2.1.3 Results against all teams above those tied. (revised 05/06) 7.2.1.4 Results against all teams, beginning in rank order. (revised 05/06) 7.2.1.5 Order of losses, beginning with the ninth place team and moving up to those tied. (revised 05/06) 7.2.1.6 Total goal series, with those tied. (revised 05/06) 7.2.1.7 Goal differential for total conference season. (revised 05/06) 7.2.1.8 Number of overtime losses. (revised 05/06) 7.2.1.9 Random Selection. (revised 05/06) 7.3 PLAYOFF PROCEDURE 7.3.1 On the first day of the tournament: #4 seed vs. #5 seed 7.3.2 On the second day of the tournament: #4 or #5 winner vs. #1 seed, #2 seed vs. #3 seed (revised 5/03, 5/01, 12/93, 4/90) 7.3.3 On the third day of the tournament: Winners from the previous day will play for the championship (revised 5/03, 5/01) 7.3.4: If the same institution is hosting both men’s and women’s playoff games on the same day, a four hour gap should be scheduled between the start times of the games. (i.e. 4:00pm and 8:00pm) (added 05/05) 7.4 ADMISSION: Determined by the MIAC Budget Committee. 7.5 OFFICIALS: Assigned by MIAC Executive Director with consultation of MIAC supervision of officials based on season long rankings. 7.6 GAME SUPPORT: 7.7 PROTEST COMMITTEE: 34


7.8 8.0 AWARDS 8.1

9.0

10.0

OTHER:

CONFERENCE CHAMPIONS: The conference champion shall receive the MIAC plaque. The Don Roberts Traveling Trophy will be presented and retained for one year by the conference champion. (revised 5/98) 8.1.1 The Ed Saugestad Cup will be presented to the playoff champion as a traveling trophy. (added 5/98) 8.2 ALL CONFERENCE CERTIFICATES/EVENT CERTIFICATES: All Conference Certificates shall be given top 20 players named (2 goalies, 6 defensemen, and 12 forwards). 8.3 COACH OF THE YEAR: Coaches will vote. 8.4 MIAC PLAYER OF THE YEAR: Coaches will vote. 8.5 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL-CONFERENCE TEAM SELECTIONS 9.1 Coaches nominate players from own team. The recorder shall be responsible for soliciting nominations and producing and distributing the list of nominees. Vote of coaches. Can't vote for own player. A preliminary ballot will be sent out to the coaches to list players they feel are deserving of all conference recognition. This will be mailed the Friday of the second-to-last week-end of regular season play. (revised 5/98, 8/95) 9.2 Coaches should nominate the players they feel are deserving of consideration. This will insure that the best players are on the final ballot. (added 8/95) 9.3 A final roster of all players nominated will be sent back within the final week of play. (added 8/95) 9.4 In order to be named ‘honorable mention’ all conference, a player must be placed on the all conference ballot and receive a minimum of one vote. (added 5/01) 9.5 The All-Conference voting procedure will be to rank the nominees of: Forward (12), Defense (6), and goalies (2) (added 5/03) (From this ranking, a first team of 6 forwards, 4 defensemen, and 2 goalies will be submitted to the AHCA as All-American candidates.) 9.6 All Rookie Team: Players selected must be playing their first year of collegiate hockey, determined by MIAC rules. Players selected will include three (3) forwards, two (2) defensemen, and One (1) goalie. (added 05/05) MISC.

35


Revised June 2009 WOMEN’S ICE HOCKEY 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held the Sunday prior to conference playoffs. (revised 5/01, 5/99) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Institutions shall not commence practice sessions before October 15. (revised 5/09, 5/04) 2.1.2 FIRST DATE FOR COMPETITION: The first permissible contest date shall be October 26 each year. One annual Alumni game will be considered an exception to the first allowable date of competition as long as it falls after the starting date of practice. (revised 05/09, 05/07, 3/00) 2.2 NON TRADITIONAL SEASON: NONE 2.3 NUMBER OF VARSITY CONTESTS: The varsity hockey schedule shall not exceed twenty-five (25) contests. A contest against alumni will not be counted toward the maximum number of contests allowed. 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: The junior varsity hockey schedule shall not exceed 18 contests. 2.3.1.1 No hockey player shall play in more than a total of 25 games in a season counting regular season varsity and junior varsity games. 2.5 SCHEDULING POLICY: The conference hockey schedule shall be a double round robin in a back to back format that requires teams to play each other two times in a one-week period. (revised 05/05, 5/02, 5/01, added 5/99) SCHEDULING ROTATION follows:

Week 1 Wk 2 1v8 1v6 2v7 2v5 3v6 3v4 4v5 7v9 9v10 8v10

3.0

Wk 3 1v4 2v3 5v9 6v8 7v10

Wk 4 1v2 3v9 4v8 5v7 6v10

Wk 5 1v9 2v8 3v7 4v6 5v10

Wk 6 1v7 2v6 3v5 8v9 4v10

Wk 7 1v5 2v4 6v9 7v8 3v10

Wk 8 1v3 4v9 5v8 6v7 2v10

Wk 9 2v9 3v8 4v7 5v6 1v10

TEAM ROTATION The weekends of play for the following year will be determined by the coaches in their fall meeting. (revised 05/07, 05/05) 2.5.1.1 LAST DATE FOR CONFERENCE COMPETITION: 2.6 POSTPONEMENT/RESCHEDULING, ETC.: GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIMES: Time of contest shall be determined by the home team and agreed to by the visiting school (ice availability). 3.2 RULES WHICH GOVERN CONTEST: The NCAA rules shall govern all games. 3.2.1 Conference games must be played indoors on artificial ice. 3.2.2 The host school shall wear light jerseys and the visitors shall wear dark. 3.3 SITE PREPARATION REQUIREMENTS: Ice shall be resurfaced between periods. 3.4 HOME TEAM SHALL: 3.4.1 The home team will supply a minimum of twenty (20) pucks for visiting team's warm up. 36


3.4.2 3.4.3 3.5 3.6

4.0

5.0 6.0

7.0

Private dressing room should be assigned to game officials if possible. Provide the visiting team with a conference statistical sheet (triplicate). VISITING TEAM SHALL: VISITING TEAM ROSTER LIMIT: The visiting team roster limit for Conference games shall not exceed eighteen (18) players plus three (3) goalies -- twenty-one plus three extra for overnight doubleheaders. (revised 05/07) 3.7 VIDEO/MOVIE POLICIES: 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME OFFICIALS 4.1 GAME OFFICIALS: Two (2) referees and one (1) linesman shall be assigned to administer game rules. (revised 5/02) 4.1.1 POLICY TO ASSIGN OFFICIAL: Executive Director assigns officials for all MIAC schools. 4.1.2 POLICY TO RATE OFFICIALS: Each Monday following MIAC play, coaches are required to complete a formal evaluation of officials. Evaluations will be sent via email to the Supervisor of Officials. Assignment approvals are to be made by a composite of two sources: the supervisor and MIAC Executive Director. (revised 5/09, 5/01) 4.2 SECONDARY OFFICIALS: Other game officials shall be trained and competent. 4.2.1 TIMER: One person to operate game clock. (added 5/09) 4.2.2 SCORER: One person to complete the official score sheet. (added 5/09) 4.2.3 PENALTY BOX: Two people to work penalty boxes. (added 5/09) 4.3 SUPPORT PERSONNEL: 4.4 MEDICAL PERSONNEL: A certified athletic trainer should be in attendance at all hockey games. 4.5 OTHER: MIAC/NCAA STATISTICS, ETC. DETERMINATION OF CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: 6.1.1 To be eligible a team must play all competing Conference schools twice (double round robin). 6.1.2 Championship shall be awarded to team with most points based on two points per win, one point for tie. 6.2 TIE BREAKERS/CO CHAMPS, ETC.: In the event of a tie, there shall be co-champions. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: The MIAC hockey tournament champion shall be the conference representative to the NCAA selection committee. In the event that the MIAC playoff cannot be completed, the highest remaining seed will be designated as the automatic qualifier. (revised 5/03, 5/01) 7.2 EVENT: Five-team, single elimination, high seed host (Tuesday, Thursday, Saturday) post season playoff which will take place on a weekend prior to the NCAA quarterfinals (#5 @ #4 to be played on Tuesday, #4/5 @ 1 and #3 @ #2 on Thursday, championship at highest remaining seed on Saturday) (revised 05/07, 5/03, 12/01, 5/01). 7.2.1 PROCESS TO QUALIFY: Top five (5) teams at the conclusion of the MIAC schedule. 7.2.1.1 TIE BREAKING PROCEDURE: (for top five teams and placing the top five): based only on conference competition. (revised 5/08, 5/01) 7.2.1.2 Results of head to head competition. 7.2.1.3 Results against all teams above tied teams 7.2.1.4 Results against all teams in rank order 7.2.1.5 Head to head goal differential 7.2.1.6 Number of overtime losses 7.2.1.7 Coin toss 7.3 PLAYOFF PROCEDURE 7.3.1 On the first day of the tournament: #4 seed vs. #5 seed (revised 5/01, corrected 5/04) 7.3.2 On the second day of the tournament: #4 or #5 winner vs. #1 seed, #2 seed vs. #3 seed (revised 5/01, corrected 5/04) 7.3.3 On the third day of the tournament: Winners from the previous day will play for the championship (revised 5/01, corrected 5/04) 7.3.4 If the same institution is hosting both men’s and women’s playoff games on the same day, a four hour gap should be scheduled between the start times of the games. (i.e. 4:00pm and 8:00pm) (added 05/05) 7.4 ADMISSION: Determined by the MIAC Budget Committee. 7.5 OFFICIALS: Assigned by MIAC Executive Director with consultation of MIAC Supervisor of officials based on season long rankings. 7.6 GAME SUPPORT: 37


8.0

9.0

10.0

7.7 7.8 AWARDS 8.1 8.2

PROTEST COMMITTEE: OTHER:

CONFERENCE CHAMPIONS: The conference champion shall receive the MIAC plaque. ALL CONFERENCE CERTIFICATES/EVENT CERTIFICATES: All Conference Certificates shall be given to the top 20 players named (2 goalies, 6 defenders, and 12 forwards.) (revised 05/06, 5/04, 3/00, 5/99) 8.3 COACH OF THE YEAR: Coaches will vote. 8.4 MIAC PLAYER OF THE YEAR: Coaches will vote. 8.5 SHEILA BROWN AWARD The Sheila Brown Award is given to one senior who has made a long-term contribution to her team’s success and who has consistently competed with good sportsmanship. The following criteria will be used in selecting the award winner: 1. Team leadership 2. Sportsmanship and volunteer work 3. Academic excellence 4. Hockey skills and production To be eligible, a player must be nominated by her coach and submit a short essay on how hockey has added to her college experience, focusing primarily on the four criteria areas. The recipient will be determined by a committee comprised of the St. Catherine FAR, AD, and the chair of the women’s hockey coaches group. St. Catherine will provide a plaque each year to the winner. (added 05/05) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) 8.7 MIAC ALL-ROOKIE TEAM: At the end of the season meeting, coaches will nominate forwards, defenders, and goalies they feel are worthy of consideration. All coaches will have the opportunity to speak in support of their nominees. Coaches will then vote for their three top forwards, two top defenders, and one top goaltender. The top vote getters in each category will be named to the MIAC All-Rookie Team. (added 5/09) ALL-CONFERENCE TEAM SELECTIONS 9.1 At the end of the season meeting, coaches will nominate forwards, defense, and goalies that they feel are worthy of consideration. All coaches will have the opportunity to speak in support of their nominees. Coaches will then vote for their top 12 forwards, 6 defenders, and 2 goalies. The top vote getters in each category will be named all-conference. (revised 05/06) 9.2 Any student-athletes who are not named all-conference, but receive at least one vote will be named allconference honorable mention. (revised 05/06) 9.3 A final roster of all players nominated will be sent back within the final week of play. MISC.

38


Revised June 2009 SOCCER 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be selected based on a predetermined rotational basis. This rotation will alternate between men’s coaches and women’s coaches. The recorder will move into the chair position and the new person will become the recorder. If it arises that the same school has the chair and recorder, and that individual coaches both men’s and women’s teams, then the next school in the rotation will become the recorder. LENGTH OF TERM: Two (2) years with one (1) year at recorder and the next year as chairperson. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.1.1 Rotation: The following rotation will be used in assigning the chair and recorder for the men’s and women’s soccer sport committee. (revised 12/04, 06/06) Year Chairperson Recorder Year Chairperson Recorder 2009 GAC (w) SMU (m) 2021 SMU (w) MAC (w) 2010 SMU (m) CON (w) 2022 MAC (w) CON (m) 2011 CON (w) STO (m) 2022 CON (m) CSC (w) 2012 STO (m) CAR (w) 2023 CSC (w) GAC (m) 2013 CAR (w) UST (m) 2024 GAC (m) CSB (w) 2014 UST (m) BU (w) 2025 CSB (w) HU (m) 2015 BU (w) AUG (m) 2026 HU (m) AUG (w) 2016 AUG (m) UST (w) 2027 AUG (w) MAC (m) 2017 UST (w) BU (m) 2028 MAC (m) HU (w) 2018 BU (m) STO (w) 2029 HU (w) SJU (m) 2019 STO (w) CAR (m) 2030 SJU (m) GAC (w) 2020 CAR (m) SMU (w) 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to all Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held at one of the Twin Cities schools each year. The meeting will be the second Monday after the end of conference play at 10 a.m. as this will ease schedules of playoff coaches and also avoid Election Day. Coaches are encouraged to attend the rules interpretation meeting in August (announced by the Executive Director). Men’s and Women’s coaches will vote as a block unless an individual from either gender calls for a separate vote. (revised 12/08, 12/06, 12/04, 5/02, 8/95, 12/92, 12/90) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Preseason practice shall not commence prior to the date that permits a maximum of 16 practice opportunities prior to the first scheduled intercollegiate game or prior to September 1, whichever is later. (NCAA 1/94, added 4/92) 2.1.2 FIRST DATE FOR COMPETITION: The first contest shall not be scheduled prior to September 1st, or the preceding Friday if September 1st falls on Saturday, Sunday, or Monday, except that an unlimited number of exhibition scrimmages may be conducted on one date during the preseason practice period, which shall count as one date of competition in the institution's maximum limitation on contests or dates of competition. (revised12/06, NCAA 1/94) 2.2 NONTRADITIONAL SEASON: There shall be no intercollegiate competition during the nontraditional season in soccer and a limit of 7 optional practice opportunities as defined by the NCAA. Practices during the non-traditional season may not begin until February 1. Institutions shall be allowed to use one of their practice dates in the spring to conduct an Alumni game. No class time can be missed for the alumni game. (revised 12/04, NCAA 1/92) 39


2.3

2.3.1 2.3.2 2.4 2.5

NUMBER OF VARSITY CONTESTS: Varsity teams are limited to a maximum of eighteen (18) contests and two (2) scrimmages for a total of twenty (20) contests. The two scrimmages must take place prior to the start of classes. Contests include all games and scrimmages (Exceptions: MIAC and NCAA playoff games are not included in the 18 game limit; a contest against alumni/ae will not be counted toward the maximum number of contests allowed.) (revised 8/95, 4/91) NUMBER OF JUNIOR VARSITY CONTESTS: The number of junior varsity contests shall not exceed 12. (added 12/90) No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity games. (clarified 4/92) CONFERENCE TOURNAMENT: See 7.0 (revised 5/03, added 5/02) SCHEDULING POLICY: The start of the Conference season for both Men’s and Women’s Soccer will be determined by counting back six consecutive Sundays from the Women’s NCAA Tournament Selection Sunday to determine the “First Sunday” of the Conference Season. This will create a seven week Conference Season. Regardless of the corresponding calendar date, the subsequent days will be considered as the First Monday, First Tuesday, First Wednesday…Second Monday, Second Tuesday ect. of the Conference Season. (Revised 12/98) * Home and away site determination attached to the matrix rotate in perpetuity. (revised 12/00)

Men’s MIAC Soccer Schedule Matrix

M C J G N1 N2 T1 T2 T3 T4 T5 T6

1st Wed T3 T6 T5 N1 G T1 N2 T4 M T2 (bye) J C

1st Sat N1 G N2 C M J T3 T6 T1 T5 T4 T2 (bye)

2nd Sat T2 (bye) N2 G J T1 C N1 M T4 T3 T6 T5

3rd Tues G T3 T4 M T6 T5 T2 (bye) T1 C J N2 N1

3rd Sat C M N1 N2 J G T4 T5 T6 T1 T2 (bye) T3

4th Sat T6 T5 T1 T2 (bye) T3 T4 J G N1 N2 C M

5th Wed N2 T1 T2 (bye) T6 T4 M C J T5 N1 T3 G

5th Sat T1 T2 (bye) T3 T4 T5 T6 M C J G N1 N2

6th Sat J N1 M T3 C T2 (bye) T5 N2 G T6 T1 T4

7th Tues T5 T4 T6 T1 T2 (bye) T3 G N1 N2 C M J

7th Sat T4 J C T5 N2 N1 T6 T3 T2 (bye) M G T1

“M” is St. Mary’s, “C” is Concordia, “J” is St. John’s, “G” is Gustavus, “N1” and “N2” are the two Northfield schools, and “T1” to “T6” are the five Twin Cities schools.

Women’s MIAC Soccer Schedule Matrix

M C B G N1 N2 T1 T2 T3 T4 T5 T6

1st Tues T3 T6 T5 N1 G T1 N2 T4 M T2 B C

1st Sat N1 G N2 C M B T3 T6 T1 T5 T4 T2

2nd Sat T2 N2 G B T1 C N1 M T4 T3 T6 T5

3rd Wed G T3 T4 M T6 T5 T2 T1 C B N2 N1

3rd Sat C M N1 N2 B G T4 T5 T6 T1 T2 T3

4th Sat T6 T5 T1 T2 T3 T4 B G N1 N2 C M

5th Tues N2 T1 T2 T6 T4 M C B T5 N1 T3 G

5th Sat T1 T2 T3 T4 T5 T6 M C B G N1 N2

6th Sat B N1 M T3 C T2 T5 N2 G T6 T1 T4

7th Wed T5 T4 T6 T1 T2 T3 G N1 N2 C M B

7th Sat T4 B C T5 N2 N1 T6 T3 T2 M G T1

“M” is St. Mary’s, “C” is Concordia, “B” is St. Ben’s, “G” is Gustavus, “N1” and “N2” are the two Northfield schools, and “T1” to “T6” are the six Twin Cities schools.

40


When redrawing the round robin order, the Executive Director shall alternate the assignment of the two Northfield schools between N1 and N2 every two years. The five Twin Cities schools will rotate through the assignment to positions T1 through T6. 2009-2010 T1 Hamline T2 St. Catherine (bye) T3 Bethel T4 St. Thomas T5 Augsburg T6 Macalester N1 Carleton N2 St. Olaf

2011-2012 T1 St. Catherine (bye) T2 Bethel T3 St. Thomas T4 Augsburg T5 Macalester T6 Hamline N1 St. Olaf N2 Carleton

2013-2014 T1 Bethel T2 St. Thomas T3 Augsburg T4 Macalester T5 Hamline T6 St. Catherine (bye) N1 Carleton N2 St. Olaf

2015 – 2016 T1 St. Thomas T2 Augsburg T3 Macalester T4 Hamline T5 St. Catherine (bye) T6 Bethel N1 St. Olaf N2 Carleton

2.5.1 2.6

3.0

4.0

LAST DATE FOR COMPETITION: NCAA Division III National Championship. POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: Any MIAC game scheduled shall be made up on the following Monday. (revised 1995) 2.6.1 In the event of a conflict with the make-up date exists, the next reasonable date agreed upon by the Athletic Directors will be used for the games. (revised 1995) 2.6.2 Make-Up Game: In makeup games involving a second trip, the two participating schools shall share equally in the additional expenses (no overnight lodging). If such a trip involves a distance over 150 miles (one way), the two schools shall play at a neutral site midway between the two campuses. (added 12/01) 2.7 OTHER: A player who identified with a Conference team by participating in one or more practices may not participate in any other soccer program during the MIAC soccer season. Penalty: One (1) year ineligibility for soccer and forfeiture of games played in. GAME CONDUCT 3.1 STARTING TIME: The starting times for afternoon games on weekdays shall be 4:00 p.m. After October 15th games shall be scheduled at 3:30 p.m. and after daylight savings, games shall be scheduled at 2:30 p.m., unless the home team has lights. Evening games under lights shall start at 7:00 p.m. (revised 12/90) 3.1.1 Saturday games shall start at 1:00 p.m. except when a home football games conflicts with game management; for example conflicts with locker room facility or field space. Then the host school shall set the starting time at 4:00 p.m., or 7:00 p.m. Exceptions to these times shall be made by mutual consent of the athletic directors only. (revised 12/90) 3.2 RULES TO GOVERN CONTEST: NCAA rules will govern the conduct of games. (with conference modifications.) (revised 1994) 3.2.1 The games ball used in MIAC contests should be a hand sewn ball. 3.3 SITE PREPARATION REQUIREMENTS: As described in the NCAA rules. 3.3.1 The official scorers table shall be located between the “Coaching and Team Areas” positioned near the midfield stripe, equal distance from the team benches. (added 12/07) 3.4 HOME TEAM SHALL: Provide dressing facilities with lockers. 3.4.1 It is strongly recommended that the home team provide a clock/scoreboard for all MIAC games. (revised 12/93) 3.5 VISITING TEAM SHALL: Provide towels and locks. 3.6 VISITING TEAM ROSTER LIMIT: Twenty-two (22) players. (revised 12/97) 3.7 POLICY FOR VIDEO/MOVIES: The home team will videotape the match and send a copy to the opposing coach within one (1) week. The home team will provide the copy tape. (revised 12/99, 1995) 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: Videotape person. 3.9 Home teams shall be required to provide a competent timer/scorer to keep the box score and run the clock during the match. Such person(s) shall arrive no later than 30 minutes prior to game time. A copy of the NCAA box score form will be made available to the opposing coach after the match. (revised 1995) GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Three (3) officials (two assistant referees and one center official) will be secured by the MIAC Executive Director. (revised 1994) 4.1.1 The MIAC will hire soccer officials from MISOA for all varsity contests hosted by MIAC institutions. (added 12/92) 41


4.1.2

5.0

6.0

7.0

POLICY TO ASSIGN OFFICIALS: It is recommended that the center official have a NISOA (National Intercollegiate Soccer Officials Association) rating. (added 4/90) 4.1.3 POLICY FOR SELECTING/RATING OFFICIALS: Officials will be rated on a form provided by the Minnesota Intercollegiate Soccer Official’s Association (MISOA). (revised 06/06) 4.1.3.1 Overall evaluation of officials will be conducted at the annual coaches meeting. A soccer coaches committee shall be formed at this time. Following the annual meeting, the committee shall meet with MISOA representatives. The coach's committee shall pass along all evaluations and recommendations to the MISOA representatives. (revised 12/92, added 4/90) 4.2 SECONDARY OFFICIALS: Timer and Scorer. 4.3 SUPPORT PERSONNEL: The home team shall provide two ball people. 4.4 MEDICAL PERSONNEL: An athletic trainer shall be "on-call" or in attendance at all games. 4.5 OTHER: MIAC/NCAA STATISTICS: 5.1 The MIAC Conference Office will post statistics on the MIAC website. 5.2 The MIAC Executive Director will also communicate current conference standings and schedules to the news media on a timely basis. (revised 12/93, added 4/90) 5.3 Home team is responsible for e-mailing official box score sheet to the MIAC office after conference games. A Conference team is responsible for sending official box sheet to the MIAC office for all non-conference games as well. (added 12/99) 5.3.1 The MIAC office will record and maintain Red and Yellow Card accumulation for conference teams. (added 12/99) CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: Final conference standings will be determined via a conference single round robin schedule. Three (3) points will be awarded for a win and one (1) point for a tie. (revised 12/08) 6.1.1 POLICY FOR TIE BREAKER: In case of a tie in standings, all schools tied for first place will be named champions. POST SEASON POLICY AND PROCEDURE (added 5/03) 7.1 AUTOMATIC QUALFIER: The winner of the conference post-season playoff will receive the automatic qualifier to the NCAA Championship tournament. In the event that the MIAC Playoffs cannot be completed, the highest remaining seed shall be awarded the NCAA automatic berth from the MIAC. (revised 12/08) 7.2 EVENT DESCRIPTION: A four (4) team playoff will be played during the week prior to the NCAA Championship selection Sunday. The top four teams, as determined by regular season MIAC play, will play semifinal games at the site of the highest seeds (1 vs 4 and 2 vs 3) on Tuesday or Wednesday (on even calendar years the Men will play semifinal matches on Tuesday and the Women on Wednesday, on odd calendar years the Men will play on Wednesday and the Women on Tuesday) with the final the following Saturday at the site of the highest remaining seed. However, if a dual head coach has both teams in the final at different sites and lights are not available the Games Committee can explore the option of Sunday play. Games will begin no later than 2pm, unless the host institution has lights in which case the Games Committee will have the discretion to alter the start time. (revised 12/03) 7.3 PLAYOFF SEEDING TIE BREAKERS: The conference post-season playoff will be seeded based on place finish in round robin play. Ties will be broken as follows: 1. Head-to-head record among all tied teams 2. Most wins in conference play 3. Results against other teams in the playoffs 4. Record versus teams .500 and above in conference 5. Least number of overtime wins in conference play 6. Positions of the teams who tied the tiebreaker teams 7. If the teams are still tied, seeding will be determined by a points system: The points are determined by adding up the position numbers of the conference teams that the tied teams defeated and the lowest point total will be the highest seed 8. Lowest goals against in conference play 9. Coin toss (revised 12/08, 12/07, 12/06) 7.3.1 Multiple Team Tie Breaker – After an order is selected using the tie breaking procedure, if teams remain tied then all remaining tied teams will revert to the beginning of the tie breaking procedure. (added 12/08) 42


7.4 7.5 7.6 7.7

8.0

9.0

10.0

ADMISSION: Determined by the conference office. OFFICIALS: The three officials for each match will be assigned by the conference office in consultation with the MISOA Chapter. GAME SUPPORT: As per MIAC regular season competition. GAMES COMMITTEE: The Games Committee for each game of the Conference playoff will consist of the Athletic Director (or their appointed representative that is not a coach involved in soccer) from each of the institutions involved and a member of the Conference Office staff meeting by conference call. The Games Committee will make decisions on controversial matters regarding but not limited to, competition sites, game times and weather related postponements.

AWARDS 8.1 8.2

CONFERENCE CHAMPIONS: Conference Plaque. ALL CONFERENCE CERTIFICATES: Twenty (20) certificates to the individuals named to the All-Conference Team. (revised 12/90) 8.3 COACH OF THE YEAR: Selected at November Coaches Meeting. 8.4 MIAC PLAYER OF THE YEAR: Selected at November Coaches Meeting. (revised 12/07) 8.5 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (revised 12/06, 12/05, added 12/99) 8.6 ATHLETE OF THE WEEK: A male and female soccer athlete of the week will be chosen each week of the conference regular season. (added 5/08) ALL CONFERENCE TEAM SELECTION 9.0.1 All-Conference ballots will be submitted to the MIAC Office for the official count. The Chair will send the forms to the coaches with instructions to send ballots to the MIAC Office. (added 12/07) 9.1 MEN’S SOCCER. By the first Tuesday after the last regularly scheduled conference game each coach should send the name, position, jersey number, and a brief description paragraph to the chairperson of the coaches committee. Each coach may nominate as many players as they choose. These players should be listed in priority order. By the conference meeting, the coaches will place the names of their top 20 choices in rank order on a ballot (cannot vote for players on their own team). Nominees will be awarded points in reverse order of priority, (i.e.; #1 player receives 20 points, #2 player receives 19 points, etc.) The twenty players with the most points will be named All-Conference. Any other player who receives votes will be honorable mention. A conference school which does not vote cannot be recognized. (revised 12/08, 12/01, 12/97) 9.2 WOMEN'S SOCCER. By the first Tuesday after the last regularly scheduled conference game each coach should send the name, position, jersey number, and a brief description paragraph to the chairperson of the coaches committee. Each coach may nominate up to five players. The players should be listed in priority order. By the next Thursday, the coaches will place the names of their top 20 choices in rank order on a ballot (cannot vote for players on their own team). Nominees will be awarded points in reverse order of priority, i.e., #1 player receives 20 points, #2 player receives 19 points, etc. The 20 players with the most points will be named AllConference. Any other players who receive votes will be honorable mention. A conference school that does not vote cannot be recognized. (revised 12/01, 94) 9.3 The Conference Office will send publicity on All-Conference teams to local MIAC papers. (added 4/90) MISCELLANEOUS

43


Revised June 2009 SOFTBALL 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall rotate in alphabetical order. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also distribute copies of the "Motion Worksheets" to ALL Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are appointed and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be held at 10 a.m. at one of the Twin Cities institutions each year. Date: In May, the Wednesday following the DIII Championships. (revised 12/08, 12/06, 12/90) 1.6.1 An unofficial coaches meeting to correspond with the umpire rules meeting will take place on the last Tuesday of the month of January. (added 5/03) SPORTS SEASON 2.1 TRADITIONAL SEASON: Begins February 1st and ends with the NCAA Division III Championship. 2.1.1 PRACTICE GUIDELINES: Formal practice is construed to mean organized practice where the coach is present. 2.1.1.1 February 1- Practice may begin. (revised 5/98, 4/92) 2.1.2 FIRST DATE FOR COMPETITION: 2.1.3 LAST DATE FOR COMPETITION: The NCAA Division III National Championship. 2.2 NONTRADITIONAL SEASON: There shall be no intercollegiate competition during the nontraditional season and a limit (between the first day of classes and October 30); and there will be a maximum of 12 optional practice sessions, as defined by the NCAA during this time. Practices during the non-traditional season must be completed by October 30. (NCAA 1/92). MIAC institutions shall be allowed to use one of their 12 practice days in the fall to conduct an alumni game. No class time can be missed for this alumni game. (revised 5/08, added 5/03) 2.3 NUMBER OF VARSITY CONTESTS: 40 games not including MIAC and NCAA post season competition. A contest against alumnae will not be counted toward the maximum number of contests allowed. (Revised 5/01 NCAA 8/92, 1/89) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 12 dates (revised 5/94) 2.3.2 No athlete can play in more than the total number of varsity contests allowed in a season; counting regular season varsity and junior varsity games. (clarified 4/92) 2.4 CONFERENCE TOURNAMENT: Weekend preceding the NCAA Regional Tournament. (added 12/03) 2.5 SCHEDULING POLICY: All conference games are to be scheduled as double headers (two, seven inning games). A fifteen (15) minute break between doubleheader games will be provided unless otherwise mutually agreed upon. 2.5.1 The assignment secretary will schedule all conference games. No institution will be scheduled for more than 2 home Sundays. (revised 5/03) 2.5.2 Each school shall declare, by April 1 of the preceding year, to the Conference office, their inability to play specific dates due to college policy (e.g. graduation, religious holidays, finals). (revised 5/01,5/00). Softball has a MIAC no-play policy for the following dates: April 12, 2009, April 4, 2010, and April 24, 2011 (Easter). (added 5/03, revised 12/07, 12/06, 05/06, 5/04) 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: All MIAC games must be made up on the first available unscheduled date. In make-up games involving a second trip, the two participating schools shall share equally in the additional expenses (no overnight lodging). If such a trip involves a distance of over 150 (one way) miles, the two schools shall play at a neutral 44


3.0

4.0

5.0

6.0

7.0

conference site midway between the two campuses. MIAC games must be completed on or before the Thursday preceding the MIAC conference tournament to determine conference tournament seeding. If teams have not completed games by this deadline and the outcome has a bearing on the seeding of the conference tournament, then rule 7.1.1 will go into effect to break the tie. (revised 12/06, 05/06, 5/04, 5/94, 12/91) 2.6.1 If a game is halted prior to completion of the fifth inning, it will be resumed at exactly the point of being halted. (revised 5/04, 5/01, 5/00,12/90 clarified 5/94) 2.6.2 A team is not required to play three (3) MIAC weekday doubleheaders during a week. Travel to site, warm-up or halted games will be considered a date. (revised 12/06, 5/00) 2.6.3 If complications occur on make-up dates, the MIAC Executive Director shall rule on such matters. GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIME: Weekday conference games will start at 3:00 p.m. (CST) and 4:00 (DST). Saturday games will start at 1:00 p.m., or other times mutually agreed upon. 3.2 RULES TO GOVERN CONTEST: NCAA rules. 3.2.1 If the score remains tied after nine complete innings, the offensive team shall begin its turn at bat by placing the player who completed the last "at bat" in the ninth inning as a runner on second base. (revised 3/87) 3.3 SITE PREPARATION REQUIREMENTS: The field will be available thirty (30) minutes prior to game time, to be shared by both teams. 3.3.1 Each team will have eight (8) minutes for infield/outfield warm up. The home team will practice first. (revised 5/03, 5/97) 3.3.2 The meeting for ground rules shall begin five (5) minutes prior to game time. 3.3.3 Infields shall be dragged between games of doubleheaders if possible. 3.3.4 Portable outfield fences must fall within NCAA guidelines for distance and once established, they must remain at that distance for the entire season. (added 5/04) 3.4 HOME TEAM SHALL: 3.4.1 Provide two (2) new balls for each game - a NCAA Championship approved fastpitch ball (or two balls in satisfactory condition) agreed upon by the coaches. (revised 12/08) 3.4.2 Provide the visiting team with a locker room, if requested. Call in all scores to the local media. 3.5 VISITING TEAM SHALL: 3.6 VISITING TEAM ROSTER LIMIT: The conference visiting team roster limit shall be twentytwo (22) players maximum. (revised 05/07) 3.6.1 Each coach shall be responsible for posting their roster, including uniform number, position, and year in school on the team’s website by April 1. (revised 05/06, 5/00) 3.7 POLICY FOR VIDEO/MOVIES: 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Two NCAA qualified, non-student officials per game. (revised 05/06) 4.1.1 POLICY TO ASSIGN OFFICIALS: Officials will be assigned by the Executive Director through the International Softball Congress. (revised 12/07, 5/01, 8/95, added 12/91) 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: Each coach is responsible for submitting umpire evaluations per the ISC Website. (revised 05/06, 5/98) 4.2 SECONDARY OFFICIALS: The home team shall provide the official score keeper. 4.3 SUPPORT PERSONNEL: On-site administrator (revised 5/03) 4.4 MEDICAL PERSONNEL: An ATC/R will be on-site. (revised 05/06) 4.5 OTHER MIAC/NCAA STATISTICS: Each school must keep NCAA statistics for each conference game. The home team is responsible for calling scores into the two Twin Cities newspapers immediately after the game. Each school is responsible for updating the conference statistical web page within 24 hours following weekday games and 48 hours following weekend games. (revised 05/06, 5/00, 12/90) CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: The conference champion will be determined from the results of the assigned MIAC schedule of doubleheaders. (All MIAC games must be played per rule 2.6) (revised 05/06) 6.2 POLICY FOR TIE BREAKER: Multiple champions will be recognized. POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: The winner of the conference post-season playoff will receive the automatic qualifier to the NCAA Championship tournament. (revised 5/03) 45


7.1.1

7.2 7.3

7.4

7.4.1 7.5

7.6

8.0

AWARDS 8.1 8.2 8.4 8.5

TIE BREAKER: The following system will be used to break ties for seeding purposes into the conference playoff: (revised 12/08, 5/02, added 5/00) 1. Head to head record against tied teams. 2. Cumulative record against each team from the bottom up of those teams tied. (i.e. if two teams are tied and have split their doubleheader, the record against the #12 team will be considered. If teams are still tied, then record against the #11 team will be considered and so on until the tie is broken). 3. Record of those teams tied versus teams .500 and above at completion of regular MIAC season. (MIAC contests only). 4. Coin flip. EVENT DESCRIPTION: 4-team, double-elimination post-season tournament on the weekend (Friday & Saturday) prior to the NCAA Regional tournament weekend. PROCEDURE: 4-team format. The highest seed will be the home team for entire tournament. Friday Game 1: #1 vs #4, 3:00pm Game 2: #2 vs #3, 3:00pm Game 3: Winner game 1 vs Winner game 2, 5:00pm Game 4: Loser game 1 vs Loser game 2, 5:00pm Saturday Game 5: Loser game 3 vs Winner game 4, 11am Game 6: Winner game 3 vs Winner game 5, 1:30pm Game 7: Winner game 6 vs Loser game 6, 4:00pm (if necessary) Friday: Game 1 and 3 at site A Game 2 and 4 at site B Saturday: Games 5-7 at site A or B (one site only) (revised 05/06, 12/03) LOCATION: Future sites and host institutions for the MIAC Conference Tournament will be as follows (revised 12/06): Year Host Institution(s) Site(s) 2010 Gustavus Caswell Park (Mankato) The host institution for the MIAC Playoffs will follow what is recommended for field requirements by the NCAA. (added 12/08) POLICY FOR INCLEMENT WEATHER: If the tournament is not played; the highest seed would receive the AQ. All games should be completed. If a game(s) is halted, it should be continued at the spot where it was halted as per the NCAA rule book concerning halted games. All tournament games need to be completed by the NCAA deadline for NCAA tournament selection. IF THE TOURNAMENT IS STARTED, BUT CANNOT BE COMPLETED: 0 games played= highest seed 1 game played= highest seed 2 games played= highest seed 3 games played= highest remaining seed 4 games played= highest remaining seed 5 games played= highest remaining seed 6 games played= winner of game 6 7 games played= winner of game 7 (revised 5/04) A twelve player all tournament team will be selected by the four participating coaches, ties will be allowed. The tournament MVP will be the player with the most votes. Coaches will email ballots to the conference office by Monday at noon following the conference tournament. (revised 05/07, 05/06, added 5/04) CONFERENCE CHAMPIONS: The conference champion will receive the team trophy. ALL CONFERENCE CERTIFICATES: Twenty-two (22) players receive All Conference recognition with ties being allowed. Those athletes nominated but not selected shall be named Honorable Mention provided they receive at least one vote. (revised 05/06) COACH OF THE YEAR: The MIAC coaches will vote for and recognize a coach of the year with a plaque provided by the MIAC. MIAC PLAYER OF THE YEAR: Each coach may nominate up to one (1) player. Each coach will rank order the top 3 on ballot; (1=3 pt, 2=2 pts, 3=1 pt) Player with most points receives award. Ties will be allowed. (added 5/02)

46


8.6

9.0

10.0

ROOKIE OF THE YEAR: Each institution has the option to nominate one (1) Rookie of the Year on All-Conference form. Rookie of the Year is defined as: 1st collegiate softball season. (added 5/02) 8.7 PITCHER OF THE YEAR: Each institution may nominate a Pitcher of the Year, using the All-Conference Form. The nomination will reflect pitching and defensive stats only. (added 5/03) 8.8 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION 9.1 Each team submits a maximum of seven (7) players using the MIAC Softball All-Conference Nomination form using only regular season MIAC statistics off of the official MIAC website. (revised 12/08, 12/06, 05/06. 5/00, 5/98, 1995) 9.2 All-Conference nominations will be e-mailed to the conference softball chairperson by Monday at 5 p.m. following the MIAC conference softball playoffs. The chairperson will gather all materials and disperse to all MIAC softball coaches by 5 p.m. on Tuesday. Coaches will return ballots to softball AD liaison by Wednesday at 5 p.m. Nominations must include the following information: Player Name, Player Rank, Other Designation if desired (Player of the Year/Pitcher of the Year/Rookie of the Year), Hometown, Year in College, Position, and Optional Brag Box. Each coach will then pick the best 22 players without regard to positions. Those athletes nominated but not selected for All-Conference shall be named Honorable Mention provided they receive at least one vote. Coaches may not vote for their own players. If a conference school does not vote its athletes cannot be awarded All-Conference recognition. (revised 12/07, 12/06, 5/00, 5/98, 1995, 12/90) MISCELLANEOUS

47


Revised June 2009 SWIMMING & DIVING 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The recorder shall be elected by the coaches at the end of the meeting which concludes the current recorder’s term. At that time, the previous recorder will move into the chair position. (revised 5/98) LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting, and appoint a Top 25 Administrator (revised 5/00). 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to ALL Athletic Directors. (revised 05/07, 5/00, 5/98) 1.4 DUTIES OF LIAISON: The liaison will make sure the chair and recorder are elected and assume their duties. The liaison will represent the Athletic Directors at the coaches meeting. The liaison will represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 TOURNAMENT DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual swim coaches meeting will be held on the second Tuesday following the Conference Meet at 10 a.m. There will be no meeting in the fall, but if issues come up that need to be addressed prior to the annual meeting, the chair will organize a conference call. (revised 05/09, 05/08, 05/06, 3/00, 5/98, 1995) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Swimming practice, whether in-pool or dry-land shall not start prior to October 1 as long as it falls within the allotted 19 week playing season. (revised 5/00, 4/90,8/04) 2.1.2 FIRST DATE FOR COMPETITION: The first meet shall be scheduled according to the NCAA rules. 2.2 NONTRADITIONAL SEASON: 2.3 NUMBER OF VARSITY CONTESTS: The varsity swim schedule shall conform with the current NCAA regulations. A contest against alumni/ae will not be counted toward the maximum number of contests allowed. (revised 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 2.4 CONFERENCE TOURNAMENT: See Conference championship, 6.0. 2.5 SCHEDULING P0LICY: The conference schedule will be made by the coaches at the annual coaches meeting. (revised 05/06) 2.5.1 LAST DATE FOR COMPETITION: NCAA Division III National Championship. 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: MEET CONDUCT 3.1 STARTING TIME: 3.2 RULES TO GOVERN CONTEST: The NCAA rules governing dual meets shall be followed, unless changes are mutually agreed upon by the coaches involved. 3.2.1 Body coating oils should not be allowed in competition. (revised 12/93) 3.2.2 In dual meet competition, the default requirement for diving events will be six optional dives. (added 5/09) 3.3 SITE PREPARATION REQUIREMENTS: 3.4 HOME TEAM SHALL: The host school shall provide scorers, timers, electronic timing equipment (if possible) and a visible scoreboard. (added 4/90) 3.4.1 Full results for all home meets must be posted by the end of the day on the Monday following competition. (added 05/06) 3.5 VISITING TEAM SHALL: The visiting team shall provide their own statisticians. (added 4/90) 3.6 VISITING TEAM ROSTER LIMIT: 3.7 POLICY FOR VIDEO/MOVIES: 48


3.8 4.0

5.0 6.0

7.0

8.0

PRESS BOX PROCEDURES/ASSIGNMENTS: The host school shall report the scores to the local news media. (added 4/90) GAME SUPPORT STAFF 4.1 GAME OFFICIALS: The number shall conform to current NCAA regulations, and all officials will be CSOA certified. (revised 5/98, added 4/90) 4.1.1 POLICY TO ASSIGN OFFICIALS: The host school schedules officials for the regular season meets. (added 4/90) 4.1.2 POLICY FOR SELECTING OFFICIALS: Officials shall be certified by the CSOA. (revised 5/98) 4.1.3 POLICY TO PAY FOR OFFICIALS: The host institution shall pay each meet official a minimum of $60.00 for single gender MIAC dual meets and a minimum of $90.00 for coed dual meets. Invitationals will be negotiable between the host school and official. (revised 5/08, 5/07, 5/97, added 4/90) 4.1.4 The institution must designate a lifeguard for all home varsity swimming and diving events and list that person with officials and be on deck. (added 12/02) 4.2 SECONDARY OFFICIALS: 4.3 SUPPORT PERSONNEL: 4.4 MEDICAL PERSONNEL: An athletic trainer or physician must be on-site. (added 4/90, revised 5/03) 4.5 OTHER: MIAC/NCAA STATISTICS: 5.1 Follow NCAA guidelines for keeping statistics CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: NCAA rules shall govern the conduct of the championship meet. 6.2 POLICY FOR TIE BREAKER: In case of a tie at the MIAC championships, co-champions will be recognized. (added 5/99) 6.3 PROCEDURE: The University of Minnesota Aquatic Center shall be the preferred site for the co-ed MIAC swimming and diving championships. The “host” responsibilities will rotate among four out-state schools (St. Olaf, Carleton, Gustavus, Saint Benedict/Saint John’s). (revised 05/05, 5/03, 5/01, 5/00, 1995) 6.3.1 Electronic timing equipment and relay take-off pads shall be used for the Conference meet. (revised 5/08) 6.3.2 Expenses for the meet officials and the use of electronic time equipment shall be provided by the conference. 6.3.3 Scoring: Follow NCAA guidelines. (revised 4/92) 6.4 ADMISSION: See 3.5.2 in General Section (revised 05/07) 6.5 OFFICIALS: A total of 5 certified officials, two of which will be USA certified, shall be hired by the host institution to fill the necessary officiating positions (meet starter, meet referee, stroke and turn judges, diving judges.) (revised 05/07, 5/97, added 4/90) 6.6 GAME SUPPORT: Other meet officials shall be competent trained persons. 6.7 PROTEST COMMITTEE: The Championship Meet Committee shall consist of the meet referee, starter and an appointed representative from each participating school. In the event of an even number of voting participants, the starter will become the ex-officio of the Committee. (revised 5/00, added 4/90) 6.8 OPERATIONS MANUAL: The MIAC conference championship for swimming and diving will follow the operational guidelines set forth in the swimming and diving operations manual. (The MIAC sport code serves as policy for the sport while the swimming and diving operations manual serves as an event module). (added 5/99) 6.9 Qualifying standards will be used for the conference championships. (See Swimming & Diving Championships Manual) (added 5/09) POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: None 7.2 EVENT: NCAA Division III National Championship. 7.2.1 WHO ATTENDS: Teams and individuals who qualify for post-season competition shall compete per NCAA rules. (added 4/90) AWARDS 8.1 CONFERENCE CHAMPIONS: Awards are furnished by the conference. The Conference champion will receive a plaque. 49


8.2

9.0 10.0

ALL CONFERENCE CERTIFICATES: Non-gender, non-event-specific all-conference certificates will be awarded to the first three finishers in each event, including relays. (revised 5/04) 8.3 COACH OF THE YEAR: The head coaches shall select a Coach of the Year through a direct ballot which will ask coaches to rank their top three choices for Coach of the Year. The number of first place votes will be counted. In the event of a tie in first place votes, the coach with the great number of second place votes will be named Coach of the Year. (revised 5/09, 5/04, 5/01) 8.3.1 An athlete of the Week (Female swimmer, Male swimmer, Diver) shall be voted for the previous week. All nominations received each Monday by 10:00am will be considered. Certificates will be provided from the conference office for Athlete of the Week selections. (added 5/01) 8.4 MIAC MVP: A Male Swimmer of the Year, Female Swimmer of the Year, Male Diver of the Year, and Female Diver of the Year, shall be awarded at the conference championships. (Awards will not be provided by the conference). (revised 05/07, 5/01) 8.4.1 In the event of a tie for Diver of the Year, the formula used at the NCAA Championship will be used to break the tie. (added 5/09) 8.5 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION MISCELLANEOUS 10.1 MIAC Top 25: Each conference team will send a best times report in a Hy-tek file for each event to the Top Times administrator by the Wednesday following competition each week. The Top Times administrator will post the Top Times by the end of each week. (Top times will be due on Tuesday the last week of competition before the conference championships since entries are due on Thursday.) Top Times administrator shall be paid by the MIAC office $400 per year. (revised 05/07, 05/06, 5/04, 5/00, added 5/99)

50


Revised June 2009 TENNIS 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF A CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to all Athletic Directors. 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the A.D.'s meeting by presenting minutes and action items to the A.D.'s. 1.5 TOURNAMENT DIRECTOR: The Conference Tournament Director shall be either the tennis coach representing the institution that hosts the tournament or a person appointed by that coach to assume the Directorship position. 1.6 DATE, TIME, PLACE OF MEETINGS: The chairperson shall call a joint meeting of the women’s and men’s tennis coaches the Monday prior to the MIAC Playoffs. The meeting will be held at St. Catherine University. (revised 5/09, 12/07, 12/01) SPORTS SEASON 2.1 TRADITIONAL SEASON: See nontraditional below. 2.1.1 PRACTICE GUIDELINES: 2.1.1.1 All schools must restrict try-outs, practices run by coaches and all matches and scrimmages to a season not exceeding nineteen (19) weeks. 19 weeks is counted back from the conference tournament, neither practice for or participation in any NCAA Championship event is considered part of the institution's declared playing season. (revised 3/93, 4/91, 12/90,8/04) 2.1.1.2 The season may be divided into only two (2) parts: for example, five(5) weeks in the Fall and fourteen (14) weeks in the Spring. (revised 1988,8/04) 2.2 NONTRADITIONAL SEASON: The traditional and non-traditional seasons combined shall be limited to 19 weeks with a maximum of (2) two intercollegiate competitions allowed during the non-traditional segment. The non-traditional segment shall occur between the first day of classes and October 30th. (revised 3/93, 1/92, 12/90,8/04) 2.3 NUMBER OF VARSITY CONTESTS: Within the traditional and non-traditional seasons combined, teams shall not play more than twenty (20) playing dates including not more than four (4) individual singles and/or doubles tournaments. A contest against alumni/ae will not be counted toward the maximum number of contests allowed. (revised 1/92 by NCAA, 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 2.4 CONFERENCE TOURNAMENT: The conference tournament does NOT count as one of the twenty (20) playing dates-it must, however, fall within all schools nineteen (19) week season. (added 1988) 2.4.1 Individual Tournaments that involve two (2) or more days of competition shall be counted as only one (1) playing date. The ITA tournament is an annual exemption and does not count toward the maximum number of dates of competition. The ITA does count toward the maximum number of playing dates for your entire team provided three or more athletes participate. If one or two athletes participate, it counts only against those athletes participating; but no matter how many athletes participate in the regional ITA, those weeks of practice do count against the entire team. (revised 5/09, 12/99. 5/94, added 1988) 2.5 SCHEDULING POLICY: 2.5.1 LAST DATE FOR COMPETITION: NCAA Division III National Championship. 2.5.2 All outside competition, including scrimmages are within the twenty (20) playing date limitation. (added 1988) 2.5.3 In order to determine the MIAC tennis schedule, coaches will redraw for round robin home and away pairings for every even year. When redrawing the round robin, the tennis scheduler shall 51


alternate the assignment of the two Northfield schools between N1 and N2. The five Twin Cities schools will rotate from T1 through T5. This matrix determines the site of competition. Competition dates should involve weekends as often as possible and will be determined by the tennis scheduler. Numbers are drawn once per institution not once per tennis program. Scheduling will include the following principles: a. Beginning with the 2006 season, remove the home and away site determination attached to the current matrix and rotate in perpetuity. b. February and/or March playing dates will be rotated to an April playing date every two years. c. Timeline: Schedule must be completed and sent to the conference office by December 1. M C B/J G N1 N2 T1 T2 T3 T4 T5

3.0

T3 T5 N1 G T1 N2 T4 M T2 B/J

N1 G N2 C M B/J T3 T1 T5 T4

G T3 T4 M T5 T2 T1 C B/J N2

T2 N2 G B/J T1 C N1 M T4 T3

T5 T1 T2 T3 T4 B/J G N1 N2 C

C M N1 N2 B/J G T4 T5 T1 T2

N2 T1 T2 T4 M C B/J T5 N1 T3

B/J N1 M T3 C T2 T5 N2 G T1

T5 T4 T1 T2 T3 G N1 N2 C M

T4 B/J C T5 N2 N1 T3 T2 M G

T1 T2 T3 T4 T5 M C B/J G N1

Travel partners: "M" is St. Mary's; "C" is Concordia; "B/J" is either St. Benedict or St. John's; "G" is Gustavus; "N1" and "N2" are the two Northfield schools; and "T1" to "T5" are the five Twin Cities schools. (revised 05/08, 05/06, 12/04, 12/99, 12/98) 2.5.4 Each Conference school will play every other Conference school in a dual match at least once during the tennis season. Conference tennis matches are to be played outdoors unless weather is inclement; the temperature is below 40 degrees, or the wind higher than 20 miles per hour. (revised 12/97) 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: 1. In the case of inclement weather which causes the cancellation of a match prior to the match start, the following rules will apply: a. If the home team has access to indoor courts that meet ITA standards, the visiting team is required to play the match. The courts must be within 50 miles of the original location and the new start time must be within 3 hours of the original start time. b. If the home team has access to indoor courts that do not meet ITA standards, the visiting team will have the choice to play the match or reschedule to a later date. 2. In the case of inclement weather that causes cancellation after the start of the match, the following rules will apply: a. If the home team has access to indoor courts that meet ITA standards, the visiting team is required to finish the match. The courts must be within 50 miles of the original location and the time to resume the match must be within 2 hours of the time the match was cancelled. The match will resume at the point of interruption. The same line up needs to be maintained even if played at a later date. If it is not, individual matches will be forfeited. b. If the home team has access to indoor courts that do not meet ITA standards the visiting team will have the choice to finish the match or reschedule to a later date. The match will resume at the point of interruption. The same line up needs to be maintained even if played at a later date. If it is not, individual matches will be forfeited. (revised 05/06, 12/97, 4/89) GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIME: TBA 3.1.1 SURFACE: Conference tennis matches must be played on an ITA approved surface unless the coach of the visiting team agrees to play the match on the courts provided by the home team. (revised 05/06, added 12/04) 3.1.2 The home team must provide a minimum of four courts for a MIAC match unless agreed upon by both coaches. (added 5/09) 3.2 RULES TO GOVERN CONTEST: Coaches and players are expected to know and abide by I.T.A. guidelines. All unsportsmanlike behavior is prohibited (e.g., swearing, racket throwing, hitting balls in anger after the point has ended, etc.). The first offense results in a point penalty, the second in the loss of the game, and the third in the loss of the match. (revised 12/98) 52


3.2.1

4.0

All conference dual meets shall consist of six single (6 points) and three doubles (3 points). Matches will start with the doubles first and the singles second. The host school has the option of reversing the order if facilities dictate differently. Singles matches consist of winning two sets using regular scoring. A 12 point tie breaker will be used when the game score is 6-6. If split sets occur, a super tie breaker to 10 points will be played. The doubles matches in all conference dual matches will be 8 game pro sets with regular scoring. (revised 12/01, 12/98) 3.2.2 Both singles and doubles line-ups shall be submitted to the opposing coach prior to the start of the singles play. (revised 5/08) 3.2.3 When there are less than the required number of singles players and/or doubles teams for a full team match, the match will be played as scheduled. The defaults shall be at the bottom of the ladder, requiring that all players move up to fill in the vacated spot or spots. Each default results in the loss of one (1) point. 3.2.4 Once the matches have begun, an injury or illness occurring during that match will result in a default at that flight since it is then impossible to move players up so as to default at the bottom of the ladder. 3.2.5 If an injury occurs prior to the singles play (i.e., previous doubles play), this will require an upward movement of the team so that the substitution or default occurs at the lowest flight. This applies when no singles matches have started. 3.2.6 When a doubles player becomes injured or ill, substitution is allowed prior to the start of that individual's match. Since doubles teams must be played in rank order, the positioning of teams should be adjusted so that the best team is still playing at #1, etc. However, once any doubles matches have begun, if the coach desires to substitute a stronger player in the #2 or #3 doubles which makes that team better than the #1 team, such a substitution will not be allowed. Instead, the team with the injured player will have to default. 3.2.7 The ITA 12 point tie-breaker shall be used in all competition when the score in any singles set reaches six (6) games all or when the doubles set score reaches eight (8) all. (revised 05/06) 3.2.8 Defaults: If any player is unable to play fifteen (15) minutes after the determined match time, the match may be defaulted at the discretion of the home team coach. 3.2.9 A coach is a designated individual from an institution instructing team tennis. Coaching is allowed only by the designated coach and it may take place at any time during the match according to ITA rules, as long as the coaching does not interrupt or postpone play of the match. (revised 4/90) 3.3 SITE PREPARATION REQUIREMENTS: Maintain clean courts and have nets at the official height. Single sticks are to be provided whenever possible. Center straps required. The home team shall provide two courts 30 minutes prior to the match start time for the visiting team to use for warm-up. Player introductions will take place at the scheduled match start time. (revised 05/06) 3.4 HOME TEAM SHALL: Have the responsibility to: Initiate arrangements for rescheduling and/or making up rained out matches. An attempt should be made to reschedule at the earliest mutually acceptable date. (revised 05/06, 12/91) 3.4.1 The host institution pays the fees associated with the renting of an indoor facility. 3.4.2 Provide locker room and shower facilities, including provision for securing valuables even if it means asking traveling team to bring their own locks and towels. 3.4.3 Provide new balls (approved by ITA) for each official match. 3.4.4 Control spectators, noise and traffic around the courts. 3.4.5 Provide a method of mediating difficult situations involving line calls and foot faults. This may mean that a non-partisan person who is knowledgeable about tennis must be on site. This individual will rove and call foot faults without being challenged (immediate loss of that serve - no warning necessary). In case of line calling problems, an umpire will be assigned to overrule incorrect out calls. The umpire will not assist on unsighted balls. Announcement of this rule will be made before the start of the team match. 3.5 VISITING TEAM SHALL: TBD 3.6 VISITING TEAM ROSTER LIMIT: TBD 3.7 POLICY FOR VIDEO/MOVIES: TBD 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: NA GAME SUPPORT STAFF 4.1 GAME OFFICIALS: See 3.4.5 above 4.1.1 POLICY TO ASSIGN OFFICIALS: 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: 4.1.3 POLICY TO PAY FOR OFFICIALS: 4.2 SECONDARY OFFICIALS: 53


5.0 6.0

7.0

4.3 SUPPORT PERSONNEL: 4.4 MEDICAL PERSONNEL: 4.5 OTHER: MIAC/NCAA STATISTICS: TBD CONFERENCE CHAMPIONSHIP: The MIAC conference champion will be determined by the regular season dual match schedule, while a six team playoff will determine the AQ to the NCAA championship. (added 5/08) 6.1 HOW DECIDED: 6.2 POLICY FOR TIE BREAKER: 6.3 EVENT PROCEDURE: 6.4 ADMISSION: 6.5 OFFICIALS: 6.6 GAME SUPPORT: 6.7 OTHER: POST SEASON POLICY AND PROCEDURE: A six-team single elimination playoff will be conducted the week prior to the NCAA regionals. The #1 and #2 seeds will receive byes. #3 vs. #6 and #4 vs. #5 will be played on the first day of the playoff at a designated site, starting at 3 p.m. On the second day, the #1 seed will play the lowest remaining seed and #2 will play the highest remaining seed at 9 a.m. The finals will be played at approximately 1 p.m. If the same institution is hosting both the men’s and women’s playoffs the start times will be as follows: Friday’s Round 1: 12 p.m. and 3 p.m., Saturday’s Round 2: 9 a.m. and 11:30 a.m., Saturday’s Round 3: 2:30 p.m. and 4 p.m. The men will play first in odd years and the women will play first in even years. The playoff will be held in an ITA approved tennis facility during inclement weather. The site for the conference playoff will be determined at the annual coaches meeting (revised 5/09, 5/08, 5/07, 5/06). 7.1 TIE BREAKER POLICY FOR THE PLAYOFFS: 1. Head-to-head record (if there are more than two teams, then overall record against the tied teams will be used) 2. Total individual singles and doubles matches won against tied teams, so if there are three tied teams and the results are as follows: Team A defeated Team B: 7-2 Team B defeated Team C: 5-4 Team C defeated Team A: 8-1 Team C would be the higher seed with 12 matches won, Team A would be second with 8 matches won and Team B would be third with 7 matches won. 3. Record against teams above tied teams. 4. Total individual singles and doubles matches won against teams above tied teams. 5. Total individual singles and doubles matches won in all MIAC play. 6. Coin flip. (added 5/08) 7.2 RULES: NCAA championship rules will govern match play during the MIAC playoff. If the conference playoffs are held indoors, play will continue to decision only. If the playoffs are held outdoors, play will continue to completion of the match. Eight game pro-sets will be played for doubles and two out of three sets will be played for singles until decision. After the match is decided, a super tiebreaker will be played in place of a third set. (revised 5/09, added 5/08) 7.3 GAMES COMMITTEE: A representative from the MIAC Conference Office will act as the games committee to resolve any issues not covered within the tennis code. (added 5/08) 7.4 ADMISSION: 7.5 OFFICIALS: OFFICIALS: Use Intercollegiate Tennis Association Officials for the men’s and women’s MIAC Tennis Playoffs. One ITA Roving Umpire for every six courts is recommended. Duties of Roving Umpire: Enforce warm-times; resolve scoring disputes; control spectators; enforce the point penalty system; over rules obvious incorrect call and calls foot faults when in direct observation; stays highly visible and helps to resolve on-court disputes. (revised 1995) 7.6 GAME SUPPORT (Tournament Director): The Conference Playoff Director shall be either the tennis coach representing the institution that hosts the tournament or a person appointed by that coach to assume the Directorship position. Duties for the Playoff Director shall be to plan and organize the conference tennis playoff including: 7.6.1 Making the draw as determined by each team’s place finish after dual meets. (revised 05/06) 7.6.2 Appointing a playoff referee. 7.6.3 Arranging for facilities and presentations. 7.6.4 Requesting that each team bring a designated number of balls if necessary. 54


8.0

9.0 10.0

7.6.5

Preparing both the financial report and a report of the final meet results.

7.7

OTHER: Tennis coaches are to be allowed to coach on both days of the Conference playoff at properly designated times according to the Conference rules. (revised 12/88)

AWARDS: 8.1

CONFERENCE CHAMPIONS: The winning team will be awarded a plaque (furnished by the conference.) (revised 12/01) 8.2 ALL CONFERENCE CERTIFICATES: All Conference designation will be awarded on the basis of a player’s W/L record (MIAC dual meet schedule only). The top 18 players according to points accrued in both singles and doubles will receive All-Conference. A male player must participate in a minimum of five conference matches at any position and a female player must participate in a minimum of six conference matches at any position to be eligible for AllConference. A win at #1 singles and #2 singles earns 4 points, a win at #3 and #4 singles earns 3 points, a win at #5 and #6 singles earns 2 points. A win at #1 doubles earns 4 points; a win at #2 doubles earns 3 points; a win at #3 doubles earns 2 points. (revised 12/07, 12/06, 12/03, 12/02) 8.3 COACH OF THE YEAR: A coach of the year will be selected at the conference tournament (added 12/99). 8.3.1 The Men’s Coach of the Year award will be called the “Steve Wilkinson MIAC Men’s Coach of the Year”. (added 5/09) 8.4 MIAC MVP: 8.5 OTHER AWARDS: A Chris Evert and Arthur Ashe award will be presented at the conference tennis playoffs as recognized MIAC tennis awards. (The awards are not funded by the conference). One week prior to the playoffs, coaches must submit the names of eligible nominees (seniors only) to the chair of the tennis coaches. The application must be filled out completely with the essay included. A coach may not vote for their own player. (revised 5/08, 12/03, 12/02, added 12/99) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION MISCELLANEOUS 10.1 In all matters not covered by this code: ITA rules apply.

55


Revised June 2009 TRACK AND FIELD 1.0

2.0

3.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION: HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: Two (2) years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: The recorder will take the minutes of the meeting and distribute the minutes to the coaches and to the liaison Athletic Director. The recorder will also provide copies of the "Motion Worksheets" to all Athletic Directors. Minutes for the December meeting shall be sent by the recorder to all head cross country track and field coaches postmarked no later than December 31. (revised 5/01) 1.4 DUTIES OF LIAISON: To make sure the chair and recorder are elected and assume their duties. To represent the Athletic Directors at the coaches meeting. To represent the coaches at the Athletic Directors meeting by presenting minutes and action items to the Athletic Directors. 1.5 MEET DIRECTOR: Will be hired to work with the coaches in organizing and directing the championship meet. 1.6 DATE, TIME, PLACE OF MEETINGS: The annual meeting will be on the Tuesday after the USTCA Convention, as long as the convention remains the first weekend in December (or the first Tuesday of December, should the USTCA move to the summer.) (revised 5/02, 5/97) 1.7 OTHER: SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 LENGTH OF PLAYING SEASON: Maximums – Indoor or Outdoor only = 19 weeks. Both Indoor and Outdoor = 24 weeks. (revised 8/04) 2.1.2 FIRST DATE FOR COMPETITION: Second Friday in January. 2.2 NONTRADITIONAL SEASON: NCAA Rules Apply 2.3 NUMBER OF VARSITY CONTESTS: 16 meets per athlete, plus conference meets (Indoor and outdoor counted together). A meet against alumni/ae will not be counted toward the maximum number of meets allowed. (added 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: 2.4 CONFERENCE MEET: 2.4.1 Conference Indoor meet-- to be scheduled one week prior to the NCAA indoor championships. (revised 5/03) 2.4.2 Contest the MIAC outdoor championships 2 weeks prior to the NCAA III outdoor championships but no earlier than May 7. (revised 5/04) 2.5 SCHEDULING POLICY: 2.5.1 LAST DATE FOR CONFERENCE COMPETITION: NCAA Division III National Championship. 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: Sunday, the day following the second Saturday in May, shall be the designated makeup day in case of weather delay for the outdoor championship. (revised 1995) 2.6.1 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: If inclement weather prevents the arrival of six or more teams on Friday, then the MIAC Indoor Championships will be moved to Saturday and Sunday. (added 5/09) GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIME: Established by meet director and host school. 3.2 RULES TO GOVERN CONTEST: NCAA rules. Exceptions by mutual consent only. 3.2.1 Time schedule and events shall be established by host institution and meet director. 3.3 SITE PREPARATION REQUIREMENTS: 3.4 HOME TEAM SHALL: 3.5 VISITING TEAM SHALL: 3.6 VISITING TEAM ROSTER LIMIT: 3.7 POLICY FOR VIDEO/MOVIES: 56


3.8 4.0 5.0

6.0

PRESS BOX PROCEDURES/ASSIGNMENTS: The conference office shall publish indoor and outdoor track and field all-conf. teams as determined in 9.0. (revised 1995) GAME SUPPORT STAFF MIAC/NCAA STATISTICS: 5.1 The track and field coaches recommend that the sports information directors pick a liaison for each sport to assist in centralizing and stabilizing MIAC statistics and records. (Develop a Top 15 indoor and outdoor performance list, MIAC record, annual team finish results (place and points), lists of national qualifiers and All-Americans, and annual All-Conference lists. CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: A separate championship meet will be held for indoor and outdoor track with competition in all NCAA events. The host schools of the indoor and outdoor championships will supply coaches with tentative time/event schedules prior to the December coaches meeting. (revised 5/97) 6.1.1 The MIAC Track and Field Championship rotation be set with respect to the viability of an institutions facility and in consideration of the previous host/sites in the rotation. Institutions without a viable facility may opt to make a motion to host the championship at a site of their selection. If an institution does not have a viable facility and does not wish to host the championships at an alternative site, then the next team on the list has the option to host. Institutions that pass on their host year may be added into the rotation with at least three (3) years advance notice if a viable facility is constructed or becomes available. The host rotation for the MIAC Track championships will be as follows: (revised 5/02, 5/00, 5/99). Indoor Rotation Outdoor Rotation 2010 – Carleton 2010 – Saint Mary’s 2011 – Macalester 2011 – Gustavus 2012 – St. Thomas 2012 – Concordia 6.1.2 The conference indoor pentathlon championships shall be a one day event run according to NCAA rules and held one day prior to the Conference Indoor Track and Field Championships. (revised 3/92, 4/90) Thursday 2:15 pm 55meters Friday 11:30 am 55 meter hurdles 3:00 pm Long Jump 1:00pm pole vault 4:45 pm Shot Put 5:30 pm 1000 meters - first event begins at 5:30 pm 6:00pm High Jump 6.1.3 The Carleton outdoor Decathlon-Heptathlon meet will be the determination of the MIAC Championship in those events and will be scored in the team outdoor track championships. (revised 1989) 6.2 POLICY FOR TIE BREAKER: In case of a tie, there shall be co-champions. 6.3 PROCEDURE: 6.3.1 The time schedule for the meet will be proposed by the host institution and approved at the annual coaches meeting. 6.3.1.1 The women’s 20# weight event was added to the 1996 MIAC Indoor Track Championship. (revised 1995) 6.3.2 The site of the meet: Conference schools who are scheduled to host the Conference Meets (indoor and outdoor) must complete an "application to host an MIAC Championship" form. The proposed budget will serve as a guideline for the financial conduct of the meet. (revised 5/01, 5/00, 5/98, added 4/90) 6.3.3 Entry Deadline: Entries must be received by noon on Tuesday and be posted at or before 6 p.m. on the same day preceding both indoor and outdoor championships. (revised 5/08, 5/02) 6.3.3.1 Late Entries: There shall be a $50 late entry fee assessed for any change in meet entries after Monday’s entry deadline. A maximum fee of $50 shall be charged, and these fees shall be deposited with the MIAC. Entries that do not fit the event (i.e.; 5’6” entry in the long jump) will also be subjected to the $50 late entry fee. The seeder/scorer will be responsible for calling the coach of the team whose entry is in question. The seeder/scorer will be compensated at $10.00/error. (revised 5/97) 6.3.3.2 Establishing the Fields: There shall be a designated field size (page 4 of MIAC Track and Field Book) (revised 5/97) for each event (except women’s multi-events). The field shall be fielded using seed performances. However, the number of competitors from any one school shall be limited to six for the indoor championship and eight for the outdoor championship. If openings remain after all other competitors have been, additional competitors from a school (beyond six 57


7.0 8.0

indoors and eight outdoors) may be added to the field. There shall be no option of designating first or second choices. (revised 5/08) 6.3.3.4 No late entries will be allowed after heat/sections and flights have been mailed to coaches. No seed is needed for entry in the indoor distance medley relay or the outdoor 4x800 meter relay. (revised 5/02, 5/97) 6.3.3.5 All challenges and corrections will be due back to the Meet Director by 4:00 p.m. the Wednesday before the championship. Mistakes due to coach’s omissions will not be corrected. If a performance which is challenged is not verified, a $50 fine shall be assessed. 6.3.3.6 Entries which are not on the performance list will be allowed, if verifiable and submitted by the entry deadline, but subject to a $100 fine. (added 5/09) 6.4 ADMISSION: 6.5 OFFICIALS/MEET PERSONNEL: The host institution is responsible for providing all meet officials. The host institution will provide a list of officials to the conference office immediately following the championship. (revised 1995) 6.5.1 Officials for the conference meet will receive payment according to the pay schedule submitted with the "application to host" form and approved by the Athletic Directors and Conference Budget Committee. 6.6.1 An EMT will be on-call for the MIAC Track & Field Championships. (added 5/00) 6.7 PROTEST COMMITTEE: An "Honest Effort Jury" shall be composed of the head finish judge, head time and assistant starter. The head judge shall act as "foreman" of this jury. 6.8 OTHER: 6.8.1 Equipment: The Co-Host Committee is responsible for providing the following equipment: 6.8.1.1 Accurate, tape measures, automatic timing devices, watches (12), and scales for weighing throwing implements. A video camera should be on the finish line as a back up in case of an automatic timing system failure. (revised 1995, revised 5/99) 6.8.2 The MIAC Conference Championship for track & field will follow the operational guidelines set forth in the track & field administrative manual.(MIAC Sport Code serves as policy for sport, track & field administrative manual serves as event module.) (revised 1995) 6.8.3 In the event that the NCAA should add or change events to be contested at the National Championship, the MIAC will add the event to the conference championship in the year preceding its inclusion in the Division III National Championships (transitional year). Should the new event be replacing another, both events would be contested at the conference level during the transitional year, except for the combined events. All events at the conference championships will be scored events. (revised 5/09, added 5/99) POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER: Post season competition standards set up by the respective divisions of the NCAA and the NAIA will determine post season competition. AWARDS 8.1 CONFERENCE CHAMPIONS: A conference championship trophy will be awarded to the men's and women's indoor and outdoor team champions. 8.2 ALL CONFERENCE CERTIFICATES/EVENT CERTIFICATES: See 9.0 8.3 COACH OF THE YEAR: A women’s and men’s Indoor and Outdoor Track and Field Coach of the Year will be awarded. Votes will be tallied with the same rankings currently used for track's outstanding athlete award (3-2-1 with the top vote receiving 3 points). If a tie occurs, go to the team place to break the tie. The MIAC office will provide each Coach of the Year with a plaque. (revised 5/02, 5/00). 8.4 OUTSTANDING ATHLETE: For both the indoor and outdoor championships, coaches will vote for the honors of MIAC Outstanding Track Athlete and Outstanding Field Athlete. AD Liaison is responsible for distributing voting forms and tabulating results. Release of results will be coordinated with the MIAC office and shared with SID’s and coaches. Voting guidelines for both awards follow: (revised 5/07, 5/03, 5/99, 4/92) A. Coaches may vote for their own athletes. B. Each head coach shall vote for three athletes and three performances for the gender they coach, ranked first, second, and third and earning 5, 3, 1 point, respectively. C. A ballot which does not include three athletes will not be counted. For each award, a coach may list an athlete or performance only once when ranking their votes. D. Co-awards will be given if there is a tie.

58


8.5

9.0

10.0

The MIAC shall recognize and athlete of the week during the cross country, indoor and outdoor track and field season. During the track and field season there will be both a track athlete and a field athlete honored. (added 5/02) 8.5.1 Recognize male and female athlete of the week based on previous week’s performances for cross country, indoor and outdoor track and field, nominated and voted by coaches. (added 5/03) 8.6 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTION 9.1 The top three individuals in each event and the first place relay team will be designated “AllConference” and will receive an MIAC “All-Conference” certificate. Fourth through sixth place finishers in the open events and second through sixth place finishers in the relays will be designated “All-Conference Honorable Mention”. (revised 05/07, 5/99, 1995) MISCELLANEOUS

59


Revised June 2009 VOLLEYBALL 1.0

2.0

ADMINISTRATION OF SPORT 1.1 PERSONNEL AND JOB DESCRIPTION HOW SELECTED: The chairperson and recorder shall be elected by the coaches at the end of the meeting which concludes the current administration's term. LENGTH OF TERM: 2 years. HOW REPLACED: Should the chair position be vacated, the recorder would serve as chair until the group meets for another election. 1.2 DUTIES OF CHAIRPERSON: The chairperson shall call for agenda items, organize and conduct the annual meeting. 1.3 DUTIES OF RECORDER: Record minutes of each meeting and distribute to coaches. The recorder shall also distribute the minutes and action items to the liaison and the AD's. 1.4 DUTIES OF LIAISON: To represent the volleyball coaches at A.D. meetings, and A.D.'s at Volleyball Coaches meetings. To present minutes and action items to the A.D.s. Report result of action items back to volleyball coaches. 1.5 PLAYOFF DIRECTOR: 1.6 DATE, TIME, PLACE OF MEETINGS: The annual coaches meeting will be on the Monday following the MIAC playoffs at 10am. (revised 12/05) SPORTS SEASON 2.1 TRADITIONAL SEASON: 2.1.1 PRACTICE GUIDELINES: Official pre-season practice shall not commence prior to the date that permits a maximum of 16 practice opportunities prior to the first scheduled intercollegiate game or prior to September 1 whichever is later. (revised NCAA 1/94, revised 4/92) 2.1.2 FIRST DATE FOR COMPETITION: The first date of competition shall be September 1st or the preceding Friday if September 1 falls on a Saturday, Sunday, or Monday, except that an unlimited number of exhibition scrimmages may be conducted on one date during the preseason practice period which shall count as one date of competition in the institution's maximum limitation on contests or dates of competition. (revised 12/06, NCAA 1/94, revised 4/92) 2.2 NONTRADITIONAL SEASON: There shall be no intercollegiate competition during the nontraditional season and a limit of 7 optional practice opportunities as defined by the NCAA. (Revised Fall 90) Practices in the non-traditional season are limited to five weeks. (NCAA 1/01) 2.3 NUMBER OF VARSITY CONTESTS: The volleyball season shall be 22 dates, including scrimmages. An alumnae game and the conference tournaments will not be counted toward the maximum number of dates allowed. The alumnae game may be held during either the Traditional or Nontraditional season (per NCAA by law 17.27.10) (revised 05/05, 4/91) 2.3.1 NUMBER OF JUNIOR VARSITY CONTESTS: N/A 2.3.2 No athlete can play in more than the total number of varsity dates, including scrimmages. (revised 2/96) 2.4 CONFERENCE PLAYOFF: The conference playoff shall be held the first weekend prior to the NCAA Division III Regional. 2.5 SCHEDULING POLICY: The conference shall schedule single round robin play consisting of 3/5 games for varsity. Schools offering a junior varsity program will also schedule best 2/3 matches with rally scoring in the third game prior to the varsity match. (revised 12/93, 12/92) 2.5.1 DATE OF LAST CONFERENCE EVENT: Shall be the Saturday prior to the first round of the MIAC Championship Playoffs. (revised12/06, 12/01) 2.5.2 The MIAC Executive Director shall redraw for round robin order every odd year. In even years, the schedule shall be the reverse of the previous years. Scheduling assignment shall be plugged into the following skeleton format: (revised 1994)

60


MIAC Volleyball Scheduling Matrix 1st Wed 2nd Wed 3rd Sat M hT4 aT6 aT3 C hT2 aT1 hT6 B aT3 aT2 hT5 G aT5 hN1 aT4 N1 hT1 aG aT2 N2 hT6 aT5 aT1 T1 aN1 hC hN2 T2 aC hB hN1 T3 hB aT4 hM T4 aM hT3 hG T5 hg hN2 aB T6 aN2 hM aC

Fri hB aN1 aM hT1 hC hT2 aG aN2 hT6 aT5 hT4 aT3

Sat hC aM aN1 hT3 hB hT4 aT2 hT1 aG aN2 aT6 hT5

4th Wed hN1 hT5 hT4 aN2 aM hG hT3 aT6 aT1 aB aC hT2

5th Wed hT1 aT4 aT6 hT2 hT5 hT3 aM aG aN2 hC aN1 hB

Fri aT5 hG hN2 aC aT3 aB hT6 hT4 hN1 aT2 hM aT1

Sat aT2 hN2 hG aB aT6 aC aT4 hM hT5 hT1 aT3 hN1

6th Wed aN2 hT3 aT1 hT6 aT4 hM hB aT5 aC hN1 hT2 aG

7th Sat aG aB hC hM hN2 aN1 aT5 aT3 hT2 hT6 hT1 aT4

M=St. Mary's, C=Concordia, B=St. Benedict's, G=Gustavus, N1 and N2 are drawn for St. Olaf and Carleton, T1 through T6 are drawn for the six Twin Cities teams.

“M” is St. Mary’s, “C” is Concordia, “B” is St. Ben’s, “G” is Gustavus. “N1” and “N2” are the two Northfield schools and “T1” to T6” are the six Twin Cities schools. When redrawing the round robin order, the Director shall randomly assign the two Northfield schools to N1 and N2 and the six Twin Cities schools to T1 through T6.

3.0

Concordia and Saint Benedict are travel partners, Saint Mary’s and N1 are travel partners, and Gustavus and N2 are travel partners. Before redrawing the round robin order, the Director shall consult with six travel partner schools regarding the dates of long weekends at those schools during the next two years. If it is possible to avoid scheduling home matches at schools on their long weekends, the Director shall arrange blocks II, III, and IV to accommodate all schools. If it is not possible to accommodate all schools, the Director shall accommodate as many schools as possible in a way that will allow the maximum use of weekend travel and in a way that randomly chooses which teams’ long weekends are accommodated. Also, if requested and if possible, the Director shall accommodate other weekend scheduling requests from the travel partner schools. 2.6 POLICY FOR POSTPONEMENT/RESCHEDULING, ETC.: If matches are postponed at the discretion of the Athletic Directors or the Presidents, respective coaches shall, within two days, agree upon a new match date. This new date shall fall within two weeks of the originally scheduled match date. Athletic Directors shall have final approval. (revised 12/01) 2.7 PRE-SEASON COACHES POLL: MIAC coaches nominate, select and present to conference Sports Information Directors a Pre-Season volleyball poll. Coaches will receive and complete a ballot by August 15 to be submitted to the MIAC office by August 25. (added 12/00) GAME/MATCH/MEET/CONDUCT 3.1 STARTING TIMES: The matches shall be scheduled for Wednesday and Friday evenings at 5:30 p.m. (JV) and 7:00 p.m. (V). Saturday afternoon matches shall have a start time of 1:30 p.m. (JV) and 3:00 p.m. (V).” (revised 12/04, 12/02, 12/97, 12/92, 12/91) 3.1.1 For MIAC matches, follow the pre-match protocol as described in the NCAA guide. Procedure: teams on the baseline play anthem (optional), announce non-starters, then starters, 1st whistle by officials-captains meet at net to shake hands, second whistle-rest of team comes to net to shake hands, teams go to bench, starters go out to the baseline. Teams will be permitted to add a three minute recognition segment to MIAC match protocol prior to team introductions. (revised 12/02, 12/99, added 12/91) 3.2 RULES UNDER WHICH CONTEST IS PLAYED: The NCAA rules shall govern the conduct of the game. 3.2.1 OFFICIAL BALL: The official ball in all MIAC conference matches shall be the NCAA championship game ball. (revised 12/05, 12/04,12/03, added 5/97) 3.2.2 For MIAC matches the mandatory three (3) minute break may be expanded to six (6) minutes to accommodate promotional activities at the discretion of the home coach. (revised 12/08, 12/03, 12/02, 12/91) 3.3 SITE PREPARATION REQUIREMENTS: The playing areas shall be available for pre-game warm-up sixty minutes prior to the start of a single match or the first match of the evening, and 50 minutes prior to the start of the second match unless mutually agreed upon by the coaches. (revised 12/06, 12/04) 61


3.4 3.4.1

4.0

5.0

6.0

HOME TEAM SHALL: Provide three official game balls, one score keeper, a libero tracker, and a visible scoring device. (revised 12/06, 12/05, 12/98, 12/90) 3.4.1.1 SCORER’S TABLE: The scorer’s table is opposite the referee’s stand between the benches. There should be chairs at the table for both referees, the scorekeeper and the line judges. At least thirty (30) minutes before the scheduled start time, host management should provide carbonated score sheets (including a deciding game score sheet), line-up sheets, blank roster sheets, match protocol instructions, red and blue/black pens, and at least three (3) game balls. (revised 12/07, 5/97) 3.4.2 Provide the visiting school with 10 game quality practice balls for all conference matches. (revised 12/87) 3.4.3 Shall report the scores to the local news media. 3.4.4 Shall provide a dressing room for the visiting team. 3.5 VISITING TEAM SHALL: 3.6 VISITING TEAM ROSTER LIMIT: Visiting team roster limit shall coincide with NCAA Championship Protocol. (revised 05/07, 12/05, 12/97) 3.7 POLICY FOR VIDEO/MOVIE: Every effort will be made to help the visiting team videotape a match from behind the court. The visiting team should bring camera, video tape and extension cord. Teams will provide each conference school with one match videotape recorded in digital format to be selected prior to September 1. Video package will include a DVD, match score sheets, NCAA Box Scores, team rosters, and cumulative statistics (unless available on the institution website), by priority mail within two working days of the requested match. No team may request a match that takes place fewer than 7 days prior to the MIAC match with that team. It is recommended that teams obtain delivery confirmation (tracking number) when sending tapes priority mail. Coaches should report noncompliance to conference office. (revised 12/07, 12/06, 12/05, 12/03, 12/02, 12/00, 12/99, 12/98) 3.8 PRESS BOX PROCEDURES/ASSIGNMENTS: GAME SUPPORT STAFF 4.1 GAME OFFICIALS: Two PAVO (Professional Association of Volleyball Officials) state rated officials for varsity matches. (revised 12/07, 12/04) 4.1.1 POLICY TO ASSIGN OFFICIALS: The MIAC assignor shall assign officials for all Varsity matches. (revised 12/04) 4.1.2 POLICY FOR SELECTING/RATING OFFICIALS: 4.2 SECONDARY OFFICIALS: One scorekeeper and one assistant scorekeeper. (revised 12/04) 4.3 SUPPORT PERSONNEL: Starting in 2006, two rated line judges will be required for conference matches. Line judges should be dressed in white shirts and dark pants. A ball rotation crew should be provided at all MIAC matches. (revised 12/05, 12/04, 12/97) 4.4 MEDICAL PERSONNEL: An Athletic Trainer should be present or on call. (general) 4.5 OTHER: MIAC/NCAA STATISTICS, ETC. The NCAA Box score recorded by the host team event staff will serve as the MIAC and NCAA official statistics for both teams. (revised 12/00, 12/99) 5.1 Teams will confer immediately following the match and agree on any changes to be made. Statistics submitted by the home school shall be the official statistics for the match. (added 12/01) 5.2 A printed copy of the Official Box Score will be available to the visiting team within 30 minutes of the conclusion of the match. (added 12/03) DETERMINATION OF CONFERENCE CHAMPIONSHIP 6.1 HOW DECIDED: To be eligible, a team must play every other MIAC team (single round robin). Championship will be awarded on a percentage win-loss basis. (revised 12/99) 6.2 POLICY FOR TIE BREAKERS: In the event of a tie, duplicate trophies will be furnished by the conference. (revised 12/99) 6.3 PROCEDURE FOR THE MIAC CONFERENCE PLAYOFF: Six (6) team, high seed host (Tuesday, Thursday, Saturday) post season playoff prior to the Regional NCAA Tournament. The established pairings would give a first round bye to #1 and #2 seeds with #6 @ #3 and #5 @ #4 played at 7:00pm on Tuesday. Thursday night semifinals consist of #1 hosting winner of #4#5 and #2 hosting winner of #3-#6. Finals will be at 7:00pm Saturday hosted at the highest remaining seed. (revised 12/03, 5/03, 12/02, 12/00, 12/99, 12/91) 6.3.1.1 In case of a two-way tie in Conference match play, the winner of the match between those two teams will receive the higher rank. In case of multiple team ties, the teams shall be ranked using 62


7.0

8.0

9.0

the following criteria:(a) match record percentage during matches between all tied teams; (b) game record percentage during matches between all tied teams; (c) point spread during matches between all tied teams; (d) game record percentage during a conference play; (e) point spread during all conference play; (f) flip of the coin. These criteria shall be used in order, even if a tie is partially resolved at a level. Continue to use the results from matches between all originally tied teams for levels b) and c) even if a tie is partially resolved at a prior level. 6.3.1.2 A maximum of 30 minutes prior to the NCAA warm-up protocol shall be allotted if matches run long. (added 12/91) 6.4 ADMISSION: Determined by the conference office. See General Section 3.5.2. 6.5 OFFICIALS: The assignor of officials shall select the officials to officiate the MIAC Playoffs, as well as the line judges. (revised 12/03) 6.6 GAME SUPPORT: It is recommended that the MIAC hire rated line judges at the MIAC volleyball playoff. (revised 12/07, 12/91) 6.7 PROTEST COMMITTEE: 6.8 OTHER: 6.8.1 CLOSING CEREMONIES: At the conclusion of the championship the host school will be responsible for hosting a brief ceremony where the Playoff Plaque is presented and the AllMIAC Playoff Team is announced. (revised 12/03, 12/87) POST SEASON POLICY AND PROCEDURE 7.1 AUTOMATIC QUALIFIER to NCAA REGIONAL TOURNAMENT: The MIAC playoff champion shall receive the Conference's automatic bid to the NCAA national tournament. If the MIAC Playoffs cannot be completed by the NCAA deadline, the highest remaining seed will receive the automatic bid. (revised 12/08) 7.2 Points for the Pat Wiesner Trophy will be awarded for places determined during the regular season MIAC competition. (added 12/99) AWARDS 8.1 CONFERENCE CHAMPIONS: The Conference champion will receive the team trophy. 8.2 CONFERENCE PLAYOFF PLAQUE: Goes to the Playoff Champion. 8.3 ALL-CONFERENCE CERTIFICATES/EVENTS CERTIFICATES: All-Conference certificates awarded to 18 members of the All-Conference team. MIAC recognize by name the First Year ‘of Eligibility’ of the Year, Defensive Player of the Year, and MVP as selected by the coaches. (revised 12/02, 12/00) 8.4 COACH OF THE YEAR: Coach of the year shall be voted on the Monday prior to the last conference match. Each coach should vote for one coach by submitting this vote to the conference office by noon on Monday. The Coach receiving the highest number of votes shall become the "Coach of the Year". (revised 12/05) 8.5 MIAC MVP: The MIAC player of the year for volleyball shall be the player who receives the highest number of all-conference votes. 8.6 Player of the Week: The Players of the Week will be selected by a committee made up of three MIAC Volleyball coaches. Nominations for the Players of the Week will be due to the committee by 10 a.m. Monday morning, beginning the Monday after the first weekend of play. The chairman of the committee will forward the Player of the Week selections to the MIAC office and the rest of the volleyball coaches. Certificates will be provided from the conference office for Players of the Week selections. (revised 12/03, added 12/99) 8.7 A six person All-MIAC Playoff Team will be selected by the coaches of the 6 participating teams and given recognition only. The coaches of the Championship match will select two players from their team to the All-MIAC Playoff Team. The losing coaches of the semifinal match will select one person from their team. These names will be released by the institution that hosts the championship match. (revised 12/08, 12/05, 12/03, 12/02, 12/00, 12/90, 12/86) 8.8 MIAC SPORTSMANSHIP TEAM: Teams will elect one member from their team who displays good sportsmanship throughout the season to be a member of the All-MIAC Sportsmanship team. These individuals will be selected by the team and head coach, with the head coach bringing the selection to the coaches meeting (where applicable or sent to conference office at the end of season). Only one student-athlete from each team may be selected. All institutions will have one representative, with final team choice selected by the head coach. The award will be publicized with other conference awards at the end of the season. This award is in name only, no certificate or plaque provided (no ties allowed). (added 12/06) ALL CONFERENCE TEAM SELECTIONS 9.1 SELECTIONS: 63


9.1.1

10.0

All-Conference selection includes 18 first team members. Included in the first team is the MVP (top vote getter). The MIAC will also recognize ‘Rookie of the Year’ and ‘Defensive Player of the Year’. (revised 12/05, 12/03, 12/02, 12/00, 12/90, 12/86) 9.1.2 Each coach shall nominate outstanding volleyball players from his/her team by noon Tuesday prior to the last conference match. The ballot should be sent to the MIAC volleyball coaches by noon Thursday. Ballots are due to the conference office by noon Friday. (revised 12/07, 12/05) 9.1.3 The coaches shall receive the ballot listing all nominees and a statistical summary spreadsheet. Each coach shall cast 15 votes in rank order for the 18 member All-Conference Team. Coaches may not vote for their own players. The MIAC All-Conference Team shall be released on the Wednesday prior to the MIAC playoff final four. All individuals included in a tie shall be included on the All-Conference team. (revised 12/08, 12/05, 12/03, 12/02, 12/01, 12/86) 9.1.4 Before voting for MIAC All-Conference, coach should: (revised 12/86) a. Consider the placement of the nominee's team in the MIAC standing. b. Consider upper class status of nominees. c. Review and compare MIAC and overall stats for nominees, especially at similar positions. (revised 12/99) d. Consider coaches recommendation. e. Consider observation of player in competition situation. MISC. WHEN NECESSARY/HOLIDAY TOURNEY/PRE-SEASON PLAY/FOREIGN TOURS, ETC.

64


APPENDIX A MIAC OFFICE JOB DESCRIPTIONS

a


MIAC Executive Director – Job Description The duties of the Executive Director of the Minnesota Intercollegiate Athletic Conference (MIAC) shall include but not be limited to the following: A. Administration 1. Promote and uphold the mission of the conference. 2. Advise and guide the Presidents, Faculty Athletic Representatives, and Athletic Directors on issues related to the general welfare of the conference. 3. Serve as an ex-officio member of the FARs, ADs, and coaches groups in each sport and all other standing and ad hoc conference committees unless otherwise specified. 4. Provide a written Executive Director's report at each FAR and AD meeting which will include comments on conference issues and possible national issues in athletics. 5. Be responsible for the development, timely distribution, and retention in the conference office of all minutes for the FAR and AD meetings. 6. Assist the President of the FARs in providing oversight of conference strategic planning. 7. Monitor conference personnel policies and be responsible for the supervision and evaluation of conference office personnel. 8. Ensure that the physical assets of the conference office are maintained effectively. 9. Procure and distribute all championship trophies and plaques to the appropriate individuals and/or conference members. B. Fiscal Management 1. Receive and hold all conference funds and be responsible for the payment of all budgeted expenses and any other expenses upon proper authorization. 2. Prepare and submit to the membership a budget for conference operations. 3. Inform each member institution of the amount of its annual assessment, receive these assessed funds, and place these funds in a general fund from which expenses of the conference may be paid. 4. Submit regular financial reports to the membership. 5. Adhere to conference fiscal management procedures. C. Compliance 1. Serve as conference compliance officer by having initial responsibility for enforcing conference rules and regulations. 2. Receive and investigate alleged violations and appeals of the conference by-laws, rules of eligibility and/or regulations. 3. Review eligibility lists. 4. Manage hardship waiver process. 5. Maintain and distribute case histories of appeals and waivers. 6. Regularly educate the membership on effective utilization of NCAA rules and interpretation resources. D. Scheduling and game officials 1. Maintain a master schedule of regular season and post-season competition as requested by the membership. 2. Coordinate the selection, assignment, and evaluation of game officials in all sports as requested by the membership. 3. Coordinate annual rules interpretation meetings for officials and conference coaches. 4. Be responsible for mediating grievances between game officials and conference members. 5. In unusual circumstances, be responsible for canceling or postponing and rescheduling any contest in consultation with the athletic directors of the institutions involved. E. Conference sports information 1. Be responsible for the supervision of conference sports information. 2. Coordinate publicity and public relations of the conference and serve as the liaison between the conference and representatives of the media. F. NCAA relations 1. Prepare and submit official communications with the NCAA on behalf of the conference. 2. Maintain current knowledge of all NCAA regulations pertaining to DIII athletic programs. 3. Assist the conference in sponsoring legislation at NCAA meetings. 4. Promote the involvement of individuals at member institutions on NCAA committees and boards. 5. Serve as the conference voting delegate.

b


MIAC Assistant Executive Director – Job Description The Minnesota Intercollegiate Athletic Conference (MIAC) maintains a 12-month staff position with the title of “Assistant Executive Director”. The Assistant Executive Director reports to and is under the direct supervision of the Executive Director. The Assistant Executive Director shall: 1.

Be responsible for Conference Sports Information a. Serve as ‘webmaster’ and maintain the conference website. b. Coordinate statistics gathering from member institutions and report to NCAA, media, and member institutions (via website). c. Provide weekly updates and produce releases to the media and member institutions. d. Produce seasonal media guides. e. Serve as primary conference contact for media and conference sports information personnel. f. Maintain conference athletic records. g. Solicit and publicize the selection of All-Conference teams, Academic All-Conference, other awards conference awards including athletes of the week. h. Facilitate annual Sports Information Director meeting. i. Coordinate sports information for conference championships and tournaments with the host institution. j. Update the conference website in a timely manner, including evenings and weekends. k. Prepare and print programs for neutral site playoffs.

2.

Be responsible for Fiscal Management of officials a. Prepare, print, and distribute payment for sport officials (including travel expenses). b. Maintain current information on sport officials. c. Prepare and distribute IRS form 1099 to officials when applicable. d. Adhere to conference fiscal management procedures. e. Serves as secondary user of Quickbooks software.

3.

Assist in Central Office Management a. Serve as recorder for conference meetings. b. Record and prepare draft of meeting minutes and legislation for Executive Director. c. Update and distribute Conference Policies and Procedures Manual each year. d. Preparation and distribution of conference sport passes. e. Assist in the preparation and distribution of conference sport schedules. f. Update and distribute Conference Directory each year. g. Receive and address inquires of an operational nature based upon existing conference policy. h. Assist in the preparation of general mailings.

4.

Scheduling a. Contact with supervisors and assignors of officials to ensure proper scheduling of officials. b. Put together schedules prior to seasons. c. Maintain schedule throughout the seasons.

5.

Awards a. Produce and distribute All-Conference, All-Academic, Athletes of the week, and ‘other’ approved certificates. b. Order and assist in distribution of championship, playoff and coach of year plaques to appropriate conference members.

6.

Perform other duties as assigned and approved by the conference

c


APPENDIX B PROCEDURES INVOLVING ALLEGED RULES VIOLATIONS

d


Revised June 2006 Procedures Involving Alleged Rules Violations A Faculty Athletic Representative (FAR) or a Director of Athletics (AD) may request like officials at another member institution to investigate within their institution alleged violations of conference rules. As a principle of conference policy it is recommended that such requests be made and the answers considered prior to the lodging of formal complaints. Formal complaints must be detailed in writing, endorsed by both the FAR and AD, and submitted to the Compliance Officer only through the FAR or the AD. The Compliance Officer shall receive and investigate all such formal complaints. The Compliance Officer will conduct an informal investigation first in order to ascertain whether a probable rules violation has occurred. If in the judgment of the Compliance Officer a rules violation may have occurred, the Compliance Officer will conduct a formal investigation of the complaint. Upon determining that a formal investigation should move forward, the Compliance Officer shall inform the institution in question, in writing, of the specific allegations. Such investigation shall involve interviewing all persons named in the complaint and anyone else that in the Compliance Officer’s judgment might provide information pertinent to the complaint. The Compliance Officer shall make transcripts of all such interviews or meetings. If the Compliance Officer’s investigation leads to the belief that a violation may exist, the Compliance Officer shall submit full written documentation of the investigation to the MIAC Compliance Committee and a recommendation of what penalties might be imposed. The Compliance Officer shall inform the FAR and the AD of the institution filing the complaint and of the institution involved in the alleged violation that the complaint has been submitted to the Compliance Committee at the time that this is done. The Compliance Committee shall have access to all information gathered by the Compliance Officer during the formal investigation and may conduct a further investigation of the matter if it so desires. After consideration of the matter, the Compliance Committee will render a decision as to whether a violation occurred and if a violation did occur, what penalty is imposed. The Compliance Committee will inform the Compliance Officer in writing of its decision. The Compliance Officer shall then inform the persons or institutions involved of this decision. If the Compliance Committee rules that a violation has occurred, the Compliance Officer shall inform the institution involved by registered mail. The decision of the Compliance Committee is final unless an appeal is taken to the Faculty Athletic Representatives’ Council. An appeal is made through the conference president and must be received within thirty days after notification of the Compliance Committee’s decision is received. The decision of the Council is final. Any member, or members of the Compliance Committee representing an institution initiating a complaint or named in a complaint shall be ineligible to participate in the hearing or to vote. The vacancy or vacancies, caused by such ineligibility shall be filled by the appointment of a FAR or AD from an uninvolved institution. This appointment will be made by the conference president. If an appeal is made, Faculty Athletic Representatives from the involved institutions will not vote. Penalties for violation of Conference Rules which may be imposed are: 1.

The guilty institution, or staff member, may be reprimanded and warned against repetition of the offense.

2.

A guilty staff member may be denied the privilege of contact with any prospective athlete for a period of time. The same penalty may be imposed upon all staff member of the sport involved.

3.

A student in violation of any regulation my be declared ineligible or deprived of a year of competition. The term of ineligibility may be determined by the compliance committee unless specified by NCAA or conference regulations.

4.

The institution may be placed on probation for a period of from one to three years.

5.

The institution may be declared ineligible for post-season events.

6.

The institution may be denied the right to schedule the maximum number of games in the sport in which the violation occurred. If such a penalty involves not scheduling conference games, this action shall be subject to approval of the conference.

7.

A student-athlete must be held out of competition, once eligible, for a minimum of an equal number of contests he/she competed in while ineligible. e


B. Institution must forfeit any contest in which an ineligible student-athlete participated in. C. If the institution using an ineligible student-athlete wins or ties the contest, the opposing team will be awarded a win, plus any standing points associated with the win. D. If the institution using an ineligible student-athlete loses the contest, the result and standings will not be altered and the institution with the ineligible student-athlete will be awarded the loss. (revised 06/06) 8.

Severance of athletic relations with offending institution may be ordered. This action shall be subject to the approval of the conference.

Public announcement of reprimands or penalties imposed may be made only after the institution involved has been notified and after the expiration of the period during which an appeal may be made. If an appeal is made, public announcement shall be made only after the institution has been notified of the Faculty Athletic Representatives’ Council decision.

f


MIAC Faculty Athletic Representatives’ Council Appeal Hearing Procedures The purpose of this document is to provide institutions, involved individuals and the MIAC Faculty Athletic Representatives’ Council (FAR Council) with advanced written information regarding the procedures that will be followed during an appeal of an MIAC Compliance Committee judgment before the FAR Council. An MIAC member institution or individual must notify, in writing, the Chair of the FAR Council of their intent to appeal a judgment of the MIAC Compliance Committee within 30 days of receipt of a judgment (see attached form). The appealing institution must specifically identify (in writing) the part or parts of the Compliance Committee ruling and/or sanctions that they are appealing. The Chair will then call a meeting of the full FAR Council to hear the appeal within 30 days following the notification of intent to appeal. The appeal will be presented by institutional members; the summary of the Compliance Committee decision will be presented by the Compliance Officer, and the hearing presided over by the Chair of the FAR Council or designee. Documents Reviewed by the FAR Council • •

The FAR Council will receive and review the allegation(s), the case summary and judgment as well as responses submitted by the institution and other parties. Prior to the hearing, the President of the FAR Council will distribute to the institution, involved individuals and Compliance Committee a list of the specific documents that will comprise the official record the FAR Council will review. Any additional documentary evidence that the institution, involved individuals or the Compliance Committee would like the FAR Council to review must be received by the Council and all other parties, including the Compliance Committee, at least 5 days prior to the date of the appeal. The FAR Council may also request additional documented evidence during the hearing or during the deliberations, with copies provided to all parties.

Introductions • •

The Chair of the FAR Council (or designee if recused) will call the meeting to order and introduce the members of the FAR Council. Following introduction of the participating members of the FAR Council, the institution will introduce its representatives, followed by the Compliance Officer introduction of the participating members of the Compliance Committee.

Following introductions, the Presiding Officer will make any necessary announcements, followed by opening statements by the institution and the Compliance Committee representative. Opening Statements • •

The institution (including any directly involved individuals e.g., coach, student-athlete) and the Compliance Officer are provided an opportunity to present an opening statement to the Council. The opening statement should be limited to 15 minutes for the institution (including any directly involved individuals e.g., coach, student-athlete) and 15 minutes for the Compliance Officer providing only general information regarding the nature of the case and the position of each party and generally should not include any specific information that will be reviewed during the consideration of the individual allegation(s). The institution will provide the first statement, followed by the representative from the Compliance Committee

Review of the Allegation(s) • •

The FAR Council will review each allegation and judgment separately, generally in the order contained in the official inquiry and final report of the Compliance Committee. The FAR Council allows all parties to present any information relevant to the allegation. The purpose of the appeal is to provide each party an opportunity to present all information that it deems important for the FAR Council to review in determining if the appeal is to be granted or the judgment of the Compliance Committee is to be upheld. A 30 minute time frame shall exist for presentation and discussion of each allegation in question. The President shall have authority to extend the 30 minute time period if deemed necessary. g


• • • •

For each allegation, the Compliance Committee presents a general description of the allegation and supporting information/documentation to support its judgment. The institution is then provided an opportunity to respond to the allegation and judgment. FAR Council members may ask questions at any time during the discussion of an allegation. Any institutional representative, involved party or member of the Compliance Committee may be questioned on any relevant issue. If the institution, involved party or member of the Compliance Committee wishes to ask a question of another party, that question should be directed to the Presiding Officer, who will then decide if the question is appropriate and, if so, will direct it to the appropriate individual.

Closing Statements •

• •

Following the presentation of all allegations contained in the official inquiry and statements by the institutional and Compliance Committee representatives, the FAR Council hears closing statements from all parties. Closing statements are to be no longer than 5 minutes in duration. The institution makes its closing statement first, followed by the Compliance Committee representative. Similar to opening statements, closing statements are not intended to discuss the details of the alleged violations. Closing statements provide an opportunity for each party to summarize the discussions that occurred during the appeal and to provide a brief statement regarding the case.

Deliberations • •

• • •

Following closing statements all presenting parties will be excused, and the FAR Council will deliberate in private. All FAR Council members associated with the Compliance Committee judgment, the FAR of the institution committing the alleged violation and the FAR of the institution initiating the allegations (if applicable) shall recuse themselves from deliberating and voting on the appeal. A quorum of 7 eligible voting FAR Council members must participate in the deliberations to render a valid decision. A simple majority vote conducted in secret ballot will determine the outcome of the appeal. In the event of a tie, the Presiding Officer will cast the deciding ballot. The decision of the FAR Council is final.

Notification •

Upon reaching a decision, the Chair of the FAR Council will notify the appealing party of the decision within 24 hours.

Time Frame for a Hearing •

When establishing a date and time for the appeal hearing, the FAR Council will attempt to accommodate the schedule of all concerned parties. Given the requirement to convene a meeting of the full FAR Council, accommodating FAR Council members shall take priority. In some instances it may be necessary to allow for FAR Council members to participate via conference call. In cases involving the eligibility of a student athlete, every attempt will be made to expedite the appeal.

Record of the Proceedings •

The official record of the appeal hearing will be established through a voice recording.

h


Notice of Intent to Appeal MIAC Compliance Committee Ruling Institution: Date: ___________________________________ Specifically describe the ruling(s) and/or sanction(s) that your institution wishes to appeal:

Identify the individuals that will be present during the appeal: (Please denote with asterisk who will be presenting the appeal on behalf of the institution-must be an institutional representative) Name

Institutional Title

________________________________________

_________________________________

________________________________________

_________________________________

________________________________________

_________________________________

________________________________________

_________________________________

________________________________________

_________________________________

________________________________________ Institution President’s Signature

i


APPENDIX C NCAA DIVISION III PHILOSOPHY STATEMENT

j


NCAA DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place highest priority on the overall quality of the educational experience and on the successful completion of all students' academic programs. They seek to establish and maintain an environment in which a student-athlete's athletics activities are conducted as an integral part of the student-athlete's educational experience, and in which coaches play a significant role as educators. They also seek to establish and maintain an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: (a)

Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (students, alumni, institutional personnel) than on the general public and its entertainment needs;

(b) Award no athletically related financial aid to any student; (c) Encourage the development of sportsmanship and positive societal attitudes in all constituents, including studentathletes, coaches, administrative personnel and spectators; (d) Encourage participation by maximizing the number and variety of athletics opportunities for their students; (e)

(f)

Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; Assure that athletics participants are not treated differently from other members of the student body;

(g) Assure that athletics programs support the institution's educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution's athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; (h) Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admissions process; (Adopted: 1/12/04 effective 8/1/04) (i)

Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; (Adopted 1/9/06 effective 8/1/06)

(j)

Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; (Adopted: 1/9/06 effective 8/1/06)

(k)

Provide equitable athletics opportunities for males and females and give equal emphasis to men's and women's sports;

(l)

Support ethnic and gender diversity for all constituents; (Adopted: 1/12/99)

(m) Give primary emphasis to regional in-season competition and conference championships; and (n) Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities. The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences. k


APPENDIX D LEGISLATIVE FLOW

l


MIAC Legislation Proposed changes and additions to conference policy must follow the appropriate path to inclusion in the MIAC Policies and Procedures Manual. Action items can be referred to the Athletic Directors by Presidents, Faculty Athletic Representatives, Conference Executive Director and Standing Committees of the Conference. Any ad hoc committees formed by these groups may also propose changes that would have to pass through the full committee. The Presidents’ Council is the final governing body of the Conference and must approve any legislation that has a major policy or budgetary impact. The Executive Director, as an ex-officio member of all committees, is expected to introduce items for consideration at whatever level that he/she deems appropriate. For example, items that pertain to the conduct of a particular sport would be introduced at that sport’s coaches’ meeting. Matters that involve Conference fiscal policy would be referred through the Budget Committee. The Executive Director is expected to provide information in support of, or against, items as he/she deems appropriate at any point in the process. Any item to be considered must be prepared in the appropriate manner on the MIAC Legislative Proposal Sheet in order to be referred to the next highest body. Any item that is being sent to another committee for action must be in the hands of the members of that committee at least five days prior to the meeting at which it is to be considered. The action taken at each level must be recorded and the recorder and the chair of the group must sign the form. When action is taken on an item that has been referred from a Coaches’ Committee to the Athletic Directors, acknowledgment of that action must be sent to the Coaches’ Committee Chair by the Athletic Director Liaison for that Sport. When action is taken on an item that has been referred from the Athletic Directors to the Faculty Athletic Representatives, acknowledgment of that action must be sent to the Athletic Directors by the Chair of Athletic Directors’ Council. Management Committee The Management Committee refers items to the Athletic Directors’ Council including but not limited to the following: •Proposed Constitutional Changes •Items that evolve out of discussion or action that is taken by the Management Committee while acting in the stead of the Faculty Athletic Representatives’ Council to deal with immediate or extraordinary circumstances. •Items that reflect a change in Eligibility Policies. Budget Committee The Budget Committee refers items to the Athletic Directors’ Council including but not limited to the following: •Major changes with regard to the established fiscal policy of the Conference. •Procedural Changes for the fiscal operation of a Conference Championship Event. •Proposed Constitutional Changes Coaches’ Committees, Athletic Trainers’ Committee, Sports Information Directors’ Committee The Coaches’ Committees, Athletic Trainers’ Committee and Sports Information Directors’ Committee refers the following action items to the Athletic Directors’ Council: •Items that have an impact on class time missed. (Coaches’ Committees) •Items that have a budgetary impact on the individual schools or the Conference. •Length of season. •Student time commitment. The Coaches’ Committees, Athletic Trainers’ Committee and Sports Information Directors’ Committee refer the following information items to the Athletic Directors: •Items that pertain to the management or conduct of a game. •Items that pertain to drawing a Conference schedule that do not have a budgetary or class-time-missed repercussions. (Coaches’ Committees) m


Athletic Directors’ Council The Athletic Directors refer the following action items to the Faculty Athletic Representatives’ Council: •Action items received, acted upon and supported by the Athletic Directors. •Items pertaining to the administration of Conference games or championships that have budgetary or class time missed implications. •Items pertaining to policies regarding eligibility. •Proposed Constitutional Changes. •Length of season. •Student time commitment. The Athletic Directors refer the following information items to the Faculty Athletic Representatives’ Council: •Items pertaining to the administration of Conference games or championships that do not have budgetary or class-time-missed implications. Faculty Athletic Representatives’ Council Major policy decisions of the Faculty Athletic Representatives’ Council, constitutional changes proposed by the FAR Council, and the hiring of any Executive Director must be confirmed by a majority of the Presidents of the member colleges. It becomes the responsibility of the Executive Director of the Conference to include any approved constitutional or code of conduct changes in the annual update of the MIAC Policies and Procedures Manual.

n


APPENDIX E OFFICIATING GRIEVANCE PROCEDURES

o


MIAC Officiating Grievance Procedure The following will describe procedures that should take place when MIAC coaches, athletic directors and officials have grievances concerning actions by parties involved in MIAC contests. In incidences of alleged issues with an official, grievances should only be filed in cases where a coach or athletic administrator feels that an official has engaged in conduct that is not in service to the game or the players and cases where competence, attitude or appropriateness of behavior are questioned. Instances where an official has shown a pattern of poor officiating as determined by the evaluation process in place for that sport, or bias for or against a given institution may also fall under this procedure. Cases in which an official makes a mistake or an interpretation of rules comes into question should be dealt with through the evaluation process in place for officials in that sport. It is important that the MIAC Executive Director in consultation with Athletic Directors and Coaches, be the voice that articulates officiating concerns to the officiating groups that service conference contests in order to maintain a professional, unbiased relationship. An official’s grievance toward a particular institution’s athletes, coaches or athletic administration should be limited to incidences where there has been verbal or physical harassment that could not be dealt with in normal game management. In no case should an official expect or be required to work directly with an institution to resolve a grievance. All grievances should also be dealt with in a confidential manner. Parties should refrain from discussing any ongoing investigation with anyone but those involved in the process of resolving the matter. Questions by parents, the media, etc., regarding the matter should be directed to the conference Executive Director. All grievances should be dealt with in a timely manner with a target of resolution within 14 days of the incident. When an institution has a grievance with an official: When a coach has a grievance to record against an official, he/she should inform her/his Athletic Director as soon as possible and within no less than 24 hours of the incident. A letter should be prepared immediately describing the nature and severity of the incident and any action taken during the game in response to it (ejection, technical foul, etc.). There should also be documentation of any witnesses that could be contacted by the Executive Director during the investigation. This letter should be signed by both the coach and the Athletic Director and faxed immediately to the Executive Director. Subsequent to an Athletic Director receiving a verbal report from the coach and being made aware of the intent to file a written complaint, he/she may contact the Executive Director by phone to make her/him aware of the situation and that a written report is forthcoming. Upon receipt of the written report, the Executive Director will contact the supervisor or assignor of the officiating group in question and inform her/him of the grievance. The verbal notification will be followed immediately with a letter (copied to the Athletic Director of the school making the complaint) informing the official’s group that the incident is under investigation by the Executive Director. The Executive Director will investigate the incident by contacting coaches, officials, players and spectators, as needed, to determine the merits of the grievance and if sanctions are warranted. Upon conclusion of the investigation, the Executive Director will send a written report to the Athletic Director and coach of the institution involved as well as the supervisor/assignor of officials and the official involved. A report of the incident will also be made at the next Athletic Director’s meeting. When an official has a grievance with an institution: The following procedure outlines the steps an official should take if he/she has a grievance with a coach, athletic director, or site coordinator. The official should outlined the problem as part of the regular game reporting procedure either to the conference supervisor/assignor of officials in sport where the conference has such a person or to the appropriate officers in any professional officiating association that the conference has an agreement with sports where that is the case. The report should be submitted no more than 24 hours after a game has been completed. If an official is requesting an investigation, a letter stating such along with any necessary supplemental documentation must be submitted along with the regular game report.

p


The conference supervisor/assignor of officials or the appropriate association officer will then contact the conference Executive Director by phone to inform her/him of the incident and that a written complaint is forthcoming. Subsequent to the phone notification, the letter and supporting reports will be forwarded to the Executive Director within the next 24 hours. Upon receipt of the written report, the Executive Director will contact the Athletic Director of the institution in question and inform her/him of the grievance. This verbal contact will be followed immediately with a letter (copied to the appropriate supervisor/assignor of the officiating group) informing the institution that the Executive Director will be investigating the incident. The Executive Director will investigate the incident by contacting coaches, officials, players and spectators, as needed, to determine the merits of the grievance and if sanctions are warranted. Upon conclusion of the investigation, the Executive Director will send a written report to the Athletic Director and coach of the institution involved as well as the supervisor/assignor of officials and the official(s) involved. A report of the incident will also be made at the next Athletic Director’s meeting.

q


APPENDIX F LIGHTNING POLICY

r


Lightning Policy During Severe Weather The designated Athletic Trainer or other designated person who is not a game official or coach will be the designated spotter. Responsibilities include monitoring weather reports and using the “flash-to-bang” method to determine the proximity of a storm. In the event of a flash-to-bang of 25 seconds or less (6 miles), the game official must be notified. The contest should then cease and the participants should seek shelter immediately. Play will not resume until the storm has safely passed. This can be determined by a flash-to-bang of 25 seconds as calculated by the designated spotter or play will not resume until a ½ hour has passed from the last visible flash as determined by the designated spotter. “Flash-to-Bang”: When a flash is seen, count the seconds to the bang of its thunder. Divide the number of seconds by five to get the distance in miles from your location to the lightning.

s


APPENDIX G MIAC CHAMPIONSHIPS

t


MIAC CHAMPIONSHIPS 6.0 CHAMPIONSHIPS 6.1 HOST: Conference championships will be hosted by conference institutions. The Athletic Director of the host institution has the ultimate responsibility for the implementation of conference policy at all conference championships. 6.2 MANAGEMENT COSTS: The following game management costs will be reimbursed by the conference office to an institution hosting: 6.2.1 Cross Country: Officials (starter, timer, physician, clerk) $200 Equipment (chip technology rental, carts, 12 portable toilets, numbers, paint, trainers) $2,400 Facility Rental $500 Total: $3,100 (revised 05/05) 6.2.2 Golf: Reimburse greens fees up to $330 per institution per team. Rules Marshals will be provided $200 per gender. (revised 05/09) 6.2.3 Swimming and Diving: Conference will pay up to $500 per gender towards the cost of the Men’s and Women’s Swimming and Diving Championships. The championship host institution is required to send all gross receipts to the conference office within 30 days after the Championship. (revised 5/09) 6.2.4 Track and Field: If expenses exceed revenue the conference will pay up to a maximum of $1,000 above revenue for the indoor track and field championships and up to a maximum of $3,000 above revenue for the outdoor track and field championships. The host school is responsible for payment of all expenses including official’s costs. Prior to reimbursement the host institution is required to send a final budget report and all receipts to the conference office (within 30 days after the championship). Any excess revenue will be retained by the host institution. (revised 5/08) 6.3 INCOME AND EXPENSE REPORTING: Original invoices should be sent to the conference office for payment within 30 days of the event. A detailed financial report must be submitted to the conference office within 30 days following the championship. The Athletic Director of the host institution is responsible for sending in all forms. Financial report forms can be found on the MIAC website: http://www.miac-online.org/sports/gen/2007/forms.asp 6.3.1 The conference will not reimburse for permanent on-campus equipment or facilities. 6.3.2 Expenses incurred beyond the approved expense budget due to exceptional circumstances (e.g. inclement weather) will be submitted to the Budget Committee for consideration. 6.3.3 The cost of transportation, lodging and meals will be borne by the competing institutions. 6.3.4 Penalty for late financial reports: Submission up to 15 days after the 30 day deadline, an institution will be reimbursed half of their eligible reimbursement. After 45 days, no further reimbursement will be provided. 6.4 OFFICIALS: The host institution is responsible for procuring and paying officials at conference championships. The conference will reimburse the host for officials upon receipt of the financial report. 6.5 ADMISSION: Admission will be charged at all conference championships except for cross country, tennis, and golf. MIAC passes will be honored. Ticket Prices for MIAC Championship events will be $7.00 for adults (no senior discounts) and $3.00 for students with IDs (age 5 and under free). 6.6 MEDICAL: The championship requires (1) the presence of a certified trainer or other person qualified and delegated to render emergency care to stricken student-athletes; (2) planned access to a physician, (3) planned access to a medical facility, including a plan for communication and transportation between the competition site and the medical facility for prompt medical services, if warranted. For the MIAC Championships of Cross Country, Swimming & Diving, Indoor Track & Field and tennis (if tennis goes to a permanent site); the conference office will contract out for a certified athletic trainer or compensate the athletic trainer from the host institution $20 per hour. (added 05/05) 6.7 SECURITY/CROWD CONTROL/SPORTSMANSHIP: The responsibility for crowd control rests with the Athletic Director or designated representative of the host institution. Security measures should be established for participants, coaches, and fans as well as the officials’ and teams’ locker rooms. The Athletic Directors of the competing institutions are expected to communicate with their students and other fans to encourage enthusiastic support within the confines of good sportsmanship. The tournament announcer should read the following statement at the beginning of each championship session: “The MIAC and NCAA promote good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches, or u


team representatives will not be tolerated and are grounds for removal from the site of competition. Also, consumption or possession of alcoholic beverages and tobacco products is prohibited.� 6.7.1

6.7.2

6.8 6.9

Tobacco and Alcohol: Alcoholic beverages and tobacco products shall not be sold or otherwise made available for public consumption at any championship event sponsored by or administered by the MIAC or its institutions, nor shall any such beverages or products be brought to the site during the championship. Artificial Noisemakers: Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands, or any component thereof, shall not play while the game is in progress. The host Athletic Director shall be responsible for enforcing these provisions. Media: The Sports Information Director of the host institution should notify the media concerning details of the upcoming championship. Once the event is over, the sports information director is responsible for making sure the media has the results from the championship. T-Shirts: Host institutions are encouraged to sell t-shirts to help off-set the cost of championships.

v


APPENDIX H MIAC PLAYOFFS and SPECIAL EVENTS

w


MIAC PLAYOFFS and SPECIAL EVENTS 7.0 PLAYOFFS 7.1 Each playoff will be considered as an independent zero-based budget and will not be considered as part of the conference operating budget, excluding the MIAC Tennis Playoffs. 7.1.1 Playoff expenses will be paid from gate receipts according to the following priorities: First, game management as articulated in 7.2, second team travel expenses as articulated in 7.4. 7.1.2 In the event that game management fees for the following playoffs cannot be covered by gate receipts, the profit from the basketball playoffs will be used to subsidize these costs. 7.2 GAME MANAGEMENT COSTS: The following game management costs will be reimbursed by the Conference Office to an institution hosting an MIAC playoff in: 7.2.1 Baseball / Softball a. Announcer b. Scoreboard c. Scorekeeper d. Stats (2) e. Ticket Sellers/Takers (2) f. Field Crew (2) g. Umpires (3) h. Officials’ Travel Fee

$35 $35 $35 $35 $35 $35 Current rate (conf. office assigns and pays) Where nec. (conf. office assigns and pays)

7.2.2

Basketball

a. Announcer b. Scorekeeper c. Scoreboard/Clock Operator d. Shot Clock Operator e. Statisticians (2) f. Officials (3) (No Alt.) g. Officials’ Travel Fee

$35 $35 $35 $35 $35 each Current rate (conf. office assigns and pays) Where nec. (conf. office assigns and pays)

7.2.3

Hockey

a. Announcer b. Scoreboard c. Scorekeeper d. Stats (2) e. Penalty Box (2) f. Goal Judges (2) g. Officials (3) h. Officials’ Travel Fee

$35 $35 $35 $35 $35 $35 Current Rate (conf. office assigns and pays) Where nec. (conf. office assigns and pays)

7.2.4

Soccer

a. Announcer b. Scoreboard/Clock Operator c. One Statistics Scorebook d Ball Chasers (2) e. Officials (3) (No Alt.) f. Officials’ Travel Fee

$35 $35 $35 $20 each Current rate (conf. office assigns and pays) Where nec. (conf. office assigns and pays)

7.2.5

Volleyball

a. Announcer b. Official Scorer c. Scoreboard/Clock Operator d. Statisticians (3) e. Ball Chasers (3) f. Officials & Line Judges g. Officials’ Travel Fee

$35 $35 $35 $35 each $20 each Current rate (conf. office assigns and pays) Where nec. (conf. office assigns and pays)

7.2.6

Tennis: Conference will pay up to $1,500 towards the cost of each of the Men’s and Women’s Tennis Playoffs. (revised 5/09) Additional Postseason playoff budget principles: a. The Host institution will be responsible for all additional expenses including items such as: programs, videographer, security, ticket sellers and takers, set-up, clean-up, athletic trainer, t-shirts, hospitality etc. b. If host chooses to sell programs, profit or loss remains with the host institution. c. If a host chooses to sell t-shirts, profit or loss remains with the host institution. d. Gate receipts will be returned to the Conference office. OFFICIALS: The MIAC conference office is responsible for procuring and paying officials for conference playoffs. TRAVEL EXPENSES: For schools participating in conference playoffs, travel expense reimbursement will be determined according to the following formula:

7.2.7

7.3 7.4

x


7.4.1 7.4.2 7.5 7.5.1 7.5.2 7.5.3 7.5.4 7.6 7.7

7.8

If round trip mileage * is: 0 - 80 miles = no reimbursement 80 + miles = the actual cost of ground transportation will be reimbursed. * mileage as determined by the MIAC mileage chart In cases where travel expenses exceed remaining revenues, institutions will be reimbursed proportional to their share of the total team travel expenses. A travel expense report must be submitted to the conference office within 30 days of the playoff. A copy of the original ground transportation invoice must be submitted to the conference office prior to reimbursement. INCOME AND EXPENSE REPORTING: For all conference playoffs and special events, the host institution is required to send all gross receipts within 30 days after the event. Host institution should pay all game management costs, except for officials. Upon receipt of financial report the conference office will reimburse the host for game management costs as detailed in 7.2. A detailed financial report must be submitted to the conference office within 30 days following the playoff. Financial report forms can be found on the MIAC website: http://www.miac-online.org/sports/gen/2007/forms.asp PENALTY for late financial reports: Submission up to 15 days after the 30 day deadline, an institution will be reimbursed half of their eligible reimbursement. After 45 days, no further reimbursement will be provided. ADMISSION: Admission will be charged at all conference playoffs. MIAC passes will be honored. Ticket prices for MIAC Playoffs will be $7.00 for adults (no senior discounts) and $3.00 for students with IDs (age 5 and under free). MEDICAL: The playoff requires (1) the presence of a certified trainer or other person qualified and delegated to render emergency care to stricken student-athletes; (2) planned access to a physician, (3) planned access to a medical facility, including a plan for communication and transportation between the competition site and the medical facility for prompt medical services, if warranted. For the MIAC Baseball and Softball playoffs, the conference office will either contract out for the services of a certified athletic trainer or compensate the athletic trainer from the host institution $20 per hour. The host trainer will not be paid for games involving the host institution. (added 05/05) SECURITY/CROWD CONTROL: The responsibility for crowd control rests with the Athletic Director or designated representative of the host institution. Security measures should be established for participants, coaches, and fans as well as the officials’ and teams’ locker rooms. The Athletic Directors of the competing institutions are expected to communicate with their students and other fans to encourage enthusiastic support within the confines of good sportsmanship. The announcer should read the following statement at the beginning of each contest: “The MIAC and NCAA promote good sportsmanship by student-athletes, coaches, and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches, or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, consumption or possession of alcoholic beverages and tobacco products is prohibited.”

7.8.1 7.8.2

7.9 7.10 7.10.1

Tobacco and Alcohol: Alcoholic beverages and tobacco products shall not be sold or otherwise made available for public consumption at any playoff event sponsored by or administered by the MIAC or its institutions, nor shall any such beverages or products be brought to the site during the championship. Artificial Noisemakers: Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. Bands, or any component thereof, shall not play while the game is in progress. The host Athletic Director shall be responsible for enforcing these provisions. MEDIA: The Sports Information Director of the host institution should notify the media concerning details of the upcoming playoff. Once the event is over, the sports information director is responsible for making sure the media has the results from the contest. METRODOME FOOTBALL GAME: The MIAC conference office is responsible for procuring and paying officials for the Metrodome Football Games.

y


7.10.2

7.10.3 7.10.4

7.10.5 7.10.6 7.10.7 7.10.8

Host institution should pay all game management costs (except for game officials). Upon receipt of financial report the conference office will reimburse the home institution for game management costs as detailed below (not to exceed a total of $360.) (1) announcer $40 (1) spotter $40 (2) Clock Operators $40 X 2 (4) chain gang $40 X 4 (1) on field administrator $40 The travel limit for "away" schools of 55 players is lifted for the Metrodome game. For the "home" team participating in the Metrodome Football game, travel expense reimbursement will be determined according to the following formula: If round trip mileage* is: 0 - 80 miles = no reimbursement 81 + miles = the actual cost of ground transportation will be reimbursed * Mileage as determined by the MIAC mileage chart. In cases where travel expenses exceed remaining revenues, institutions will be reimbursed proportional to their share of the total team travel expenses. A travel expense report will be submitted to the conference office within 30 days of the playoff. A copy of the original ground transportation invoice must be submitted to the conference office prior to reimbursement. Expense reporting by ‘Home’ team: PENALTY for late financial reports: Submission up to 15 days after the 30 day deadline, an institution will be reimbursed half of their eligible reimbursement. After 45 days, no further reimbursement will be provided. Allow only conference games to be in the MIAC Metrodome Showcase in football (added 5/02)

z


MIAC Mileage Chart Augsburg Augsburg

Bethel

Carleton

Concordia

Gustavus

Hamline

Macalester

St. Benedict

St. Catherine

St. John's

St. Mary’s

St. Olaf

St. Thomas

11

45

236

70

5

5

75

5

79

139

44

4

55

245

80

8

10

71

13

78

142

54

12

276

50

46

44

116

45

120

109

2

46

290

239

240

162

241

166

373

274

240

74

73

131

69

135

149

50

70

2

79

4

83

136

45

3

81

2

85

134

43

1

81

4

213

115

80

85

132

44

1

216

118

82

109

135

Bethel

11

Carleton

45

55

Concordia

236

245

276

Gustavus

70

80

50

290

Hamline

5

8

46

239

74

Macalester

5

10

44

240

73

2

St. Benedict

75

71

116

162

131

79

81

St. Catherine

5

13

45

241

69

4

2

81

St. John's

79

75

118

162

135

81

85

4

85

St. Mary's

139

142

109

373

149

136

134

213

132

217

St. Olaf

44

54

2

274

50

45

43

115

44

119

109

St. Thomas

4

12

46

240

70

3

1

80

1

84

135

aa

44 44


APPENDIX I MIAC SPORTS INFORMATION STANDARDS

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Revised June 2009 MIAC SPORTS INFORMATION STANDARDS The following is a set of guidelines and expectations of each conference institution in regards to sports information. It is, of course, at each institution’s discretion as to the person or persons that fulfills these responsibilities. Each sports information representative shall adhere to all pertinent MIAC and NCAA rules and regulations, in addition to following all College Sports Information Directors of America (CoSIDA) standards and the CoSIDA Code of Ethics. I. MIAC Sports Information Directors Committee A. The MIAC Sports Information Directors Committee shall consist of the sports information representative from each member institution, plus the MIAC sports information director. The MIAC Executive Director and athletic director liaison shall serve the committee in an advisory, non-voting role. B. The committee shall elect a chairperson to lead the committee. The chairperson shall serve a term of two years. This election shall take place at the spring meeting. C. Meetings of the committee shall take place each spring on a date to be mutually agreed upon by each SID. This process shall be facilitated by the conference SID and committee chair. D. All minutes of all meetings and business conducted within the framework of the committee will be sent to the athletic director liaison assigned to the committee, the MIAC Executive Director and all member SIDs. II. Responsibilities of conference sports information director A. Maintain miac-online.org B. Using Statcrew/The Automated Scorebook, compile conference statistic reports for following sports: football, volleyball, soccer, golf, basketball, hockey, softball tennis, and baseball. (revised 5/09) C. Promote all MIAC Championship and MIAC Playoff events with statewide media D. Solicit season preview information for all conference sponsored sports from each participating institution for posting on www.miac-online.org E. Facilitate selection of MIAC athletes of the week in all sports and disseminate those selections to media and institutions F. Release selection of all-conference selections in appropriate sports G. Provide game-day support of conference championships events where appropriate and needed H. Produce weekly conference release, both in general format and sport-by-sport, as deemed necessary by conference office and as internship support dictates I. Maintain MIAC records in all sports J. Produce annual updated conference directory to send to statewide media and institutions K. Serve on MIAC sports information directors committee L. Distribute MIAC media passes, both directly to media members and via member institution’s sports information offices. This should be done prior to the start of the fall season. M. Create and maintain websites for every MIAC Championship and Playoff event on www.miaconline.org. III. Individual institutions sports information responsibilities A. General Host SID responsibilities (Media and Statistical) a. All sports should adhere to NCAA Statistical guidelines, utilizing handbooks provided by NCAA (football, basketball, soccer, baseball/softball, hockey), American Volleyball Coaches Association (volleyball) and National Fastpitch Coaches Association (softball) and Major League Baseball (baseball). b. Fax final stats to visiting SID or email link to box score (optional) and give copy of final stats/box score to visiting coach before he/she leaves, if possible. c. Email Statcrew game file(s), where applicable, in a timely fashion. Host SID should communicate with visiting SID if exchange of game files will be delayed due to multiple competitions being hosted by that institution, etc. Sending the stat file via email to the visiting SID and MIAC SID should be a top priority after contests. d. Provide visiting media with statistics immediately after the contest, if at all possible. cc


e. f. g.

Shall supervise press box/press row areas where appropriate and ensure that a professional and impartial work environment is maintained at all times, per CoSIDA standards. Email addresses for local media that a visiting SID wants results sent to should be given to the host SID prior to the contest. Host SIDs should inform visiting SIDs of upcoming audio/video webcasts and/or live stats.

B. Football Host SID Responsibilities a. Use Statcrew Software to score game b. Print out halftime “Quickie” stats for media and coaches of both teams (4 to each team) c. Print out final stats (NCAA Scoring Summary, Team/Individual stats, defensive stats, drive chart and play-by-play) for coaches of both teams and any media (4 to each team) within 30 minutes of end of game. d. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition e. Call media (ESPN SportsTicker, TV stations) with final score f. Call WCCO Radio with post-game report, as requested g. Email copy of box score and short recap to Associated Press, Star Tribune and Pioneer Press and to other visiting media, as requested C. Soccer (Men’s & Women’s) a. Use Official NCAA Box score form (or Statcrew software) to gather stats at contest, keeping following stats: starters, individual and team shots, goalie saves, fouls, yellow/red cards, participation, goals, goal time and assists. Also include goal description whenever possible. b. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition c. Email and/or call the Star Tribune and Pioneer Press with score and report to visiting media, as requested D. Volleyball a. Use Statcrew software to score game, preferable in game, if possible b. Print out statistics for that set only for each bench after each set c. Print out final statistics for both coaches within 30 minutes of end of game, if possible d. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition e. Call Star Tribune and Pioneer Press with score and report to visiting media, as requested E. Basketball (Men’s & Women’s) a. Use Statcrew software to score game, using in-game method b. Print out halftime stats for media and coaches of both teams (minimum of 3 to each team) c. Print out final statistics for both coaches after contest, including play-by-play (minimum of 3 to each team) within 30 minutes of end of game d. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition e. Email copy of box score and short recap to Associated Press, Star Tribune and Pioneer Press and to other visiting media, as requested F. Hockey (Men’s & Women’s) a. Use Statcrew software to score the game, preferably using the in-game method b. Provide shots charts (required) and box score (if possible) to each team at the end of each period c. Print out final statistics and shot charts for both coaches after the contest d. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition. Report final statistics to collegehockeystats.com. dd


e.

Email copy of box score(s) to Star Tribune and Pioneer Press and to other visiting media, as requested

G. Softball/Baseball a. Use Statcrew software to score game b. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID within 30 minutes of end of game, if possible, and definitely within 90 minutes of completion of competition c. Email score and copy of box score(s) to Star Tribune and Pioneer Press and to other visiting media, as requested H. Tennis (added 07/05) a. Use Statcrew software to score match b. Email Statcrew game file (preferably packed file) to visiting SID and MIAC SID. c. Email score and copy of box score(s) to Star Tribune and Pioneer Press and to other visiting media, as requested I. Golf (added 05/08) a. Use StatCrew software for the sport of Golf b. The host sports information director is responsible for reporting full results to participating schools by emailing stat file or sending email announcing when results are posted on the institution’s website. c. The host SID should email team results and top 10 individuals to the Star Tribune, Pioneer Press and other pertinent, local media and visiting media, as requested. J. Other sports (cross country, track & field, swimming & diving) a. The host sports information director is responsible for reporting full results to participating schools by emailing HTML file or sending email announcing when results are posted on the institution’s website. b. The host SID should email the results to the Star Tribune, Pioneer Press and other pertinent, local media and visiting media, as requested c. Sports information directors should work with coaches to utilize scoring software utilized in those sports in regards to reporting to the NCAA (Golf: Golfstat; Swimming: Hy-Tek; Cross Country/Track: Raceberry Jam, etc.). It is up to each individual institution whether the sports information director or coach is responsible for running the software and reporting to the proper areas. IV. MIAC Championships A. The MIAC office shall produce, at the beginning of each academic year, a composite MIAC Championships schedule which will include the event, dates, sites and host institution, when available B. The designated host sports information director shall be in charge of all SID aspects of the MIAC Championships or MIAC Playoff event, except where other duties are assigned per sport code. Other non-hosting SIDs are encouraged to lend support in areas where expertise may exist and in staffing the event, when needed. This is especially critical in neutral site events where the host SID may or may not have a team participating. C. The host SID should work with other sports information directors from participating institutions to pitch possible stories to the media regarding the MIAC Championships or MIAC Playoff events. D. The host SID should alert the Star Tribune and Pioneer Press regarding results and pitch the outlets to run the results in full (i.e. golf team scores plus top 10 individuals; swimming team scores and top 3 individuals in each event). E. The host SID make arrangements to get the material to the conference SID for posting online. F. The host SID should make it clear as to the process of post-event media reporting for visiting teams. Non-hosting SIDs should be prepared to serve his or her own media. G. The host SID, when appropriate, should forward a clean copy of the event results to each participating institution, along with an event program, for archival purposes. H. For more information regarding hosting MIAC Championship and MIAC Playoff events, refer to the sport-specific MIAC code and Appendix G of the MIAC code. ee


V. On-site media coordination A. The host SID shall serve as the media coordinator for all conference events. B. All hosts must provide a complimentary phone line for visiting radio broadcasts. Institutions with radio coverage should alert the host institution of its desire to broadcast an event at least five days prior to the event, when possible. The line must only be “live” and stations should either have the station call that number, use a calling card or 800 toll-free number. C. Official stations/broadcasts that have covered a certain institution will take precedence over “outside” radio or Internet broadcasts at all conference events, if space is limited. It is up to the host SID to enforce this policy. D. The on-site media coordinator/host SID shall facilitate all post-game interviews, when requested. Each team is allowed a 10-minute cooling-off period following completion of the contest, at which time any requested players and/or coaches must make him or her available to the media. The team may agree to waive this 10-minute period. VI. Exchange of information between MIAC members A. Each member institution shall respond to other member’s information requests in a timely fashion. B. Each member shall maintain an athletics website that contains a minimum of the following information for each sport sponsored by the conference: updated roster, to include number, name, year, position (where applicable), height and hometown/previous school; updated schedule/results and other pertinent information. Additionally, each sport requires the following information to be posted: a. Football: Rosters should include weight and a two-deep roster should be available either on the Website or via email by Monday at 5 p.m. prior to game day. Individual box scores and cumulative statistics should also be available on the Website. b. Volleyball: Individual box scores and cumulative statistics should also be available on the Website. c. Soccer: Individual box scores and cumulative statistics should also be available on the Website. d. Basketball: Individual box scores and cumulative statistics should also be available on the Website. e. Hockey: Individual box scores and cumulative statistics should also be available on the Website. f. Baseball/Softball: Roster should include Bats/Throws. Individual box scores and cumulative statistics should also be available on the Website. C. All members shall respond to information requests from the conference office and the NCAA in a timely fashion as well. This will include information for pre-season media guides, weekly releases, updated Stat Crew roster files, Stat Crew game files and standardized rosters (in Microsoft Word format, see Examples of Roster formatting, attached). VII. Conference athletes of the week A. Member SIDs shall select a player of the week in the following sports: a. Football (offense, defense, special teams) b. Men’s Basketball c. Women’s Basketball d. Men’s Hockey e. Women’s Hockey f. Baseball (Player and pitcher) g. Softball (Player and pitcher) B. The selection of the above committees shall take place at the spring meeting, with one person chosen as the chair of each selection committee. The selection process shall also be determined at the spring meeting. C. Coaches are responsible to select athletes of the week in all other conference-sponsored sports and to get that information to the conference office. VIII. Mike Augustin Award A. The MIAC Sports Information Directors Committee shall select the Mike Augustin Award at each spring meeting. This award is named in memory of the late Mike Augustin, a longtime ff


sportswriter at the Pioneer Press. Mike was an articulate friend, follower and advocate of the MIAC. He respected Division III institutions, student-athletes and coaches. He died after a sudden illness in December of 1997. B. The Mike Augustin Award will be presented annually to recognize outstanding contributions to MIAC athletic programs and their student athletes. Recipients of the award are chosen by MIAC Sports Information Directors. The timing of the selection and awarding of this honor shall be at the discretion of the MIAC SID committee. IX. CoSIDA Membership A. All sports information representatives at member institutions are strongly encouraged to hold membership and be active in the College Sports Information Directors of America (CoSIDA). B. MIAC SIDs shall abide by the CoSIDA Code of Ethics.

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MIAC Sports Information Directors Roster Formatting Guidelines The following formats shall be used to format rosters in Microsoft Word and sent to the MIAC SID for posting on miaconline.org For Football, Men’s Soccer, Men’s Basketball, and Men’s Ice Hockey: No. Name (First Last) Cl. Pos. Ht. Wt. Hometown/Previous School 22 Julius Jones Sr. RB 5-11 175 Burke, Va./Tailback For Volleyball, Women’s Soccer, Women’s Basketball, and Women’s Ice Hockey: No. Name (First Last) Cl. Pos. Ht. Hometown/Previous School 12 April O’Neil Fr. C 6-4 Manhattan, N.Y./Splinter College For Baseball: No. Name 4 John Franco

Cl. So.

Pos. LHP

B-T S-L

Ht. 6-3

Wt. 200

For Softball: No. Name 9 Jennie Finch

Cl. Jr.

Pos. RHP

B-T R-R

Ht. 6-2

Hometown/Previous School Fullerton, Calif./Temecula

For Men’s Track and Field and Men’s Swimming and Diving: Name Cl. Event Ht. Wt. Carl Lewis Fr. Hurdles 5-5 150

Hometown/Previous School Seaford, N.Y./Chaminade

Hometown/Previous School San Diego, Calif./Running

For Women’s Track and Field and Women’s Swimming and Diving: Name Cl. Event Ht. Hometown/Previous School Gail Devers Gr. Sprints 5-3 Houston, Texas/Jumping For all other men’s sports: Name Cl. Chris Thomas Jr.

Ht. 6-1

Wt. 185

For all other women’s sports: Name Cl. Clara Barton Sr.

Ht. 5-8

Hometown/Previous School Abilene, Texas/Sacred Heart

Hometown/Previous School Indianapolis, Ind./Pike

Some things to note: 1. In terms of transfers, list their high school first then separate each school they have transferred from with a slash. 2. The use of the “-“ between the feet and inches instead of “and”. 3. Use the AP state abbreviations instead of Postal ones. 4. For baseball and softball, identify pitchers as LHPs or RHPs. 5. Include the head coach (and number of years in the position) as well as assistant coaches.

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APPENDIX J Guidelines for Chairs, Coaches, and AD Liaisons

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Guidelines for Chairs, Recorders and AD Liaisons The following is intended to assist those individuals serving in the following administrative positions in relation to MIAC sport groups: Chair, Recorder, and Athletic Director Liaison. Chair - Work with host institution to secure meeting date, room, refreshments, and any technological requirements. Make sure coaches, AD liaison and conference office are aware of meeting date (including any changes). - Request agenda items two weeks prior to coaches meeting (include AD liaison and conference office in this communication). - Encourage any potential motions to be formalized in writing and distributed amongst the group a week prior to the meeting. - Distribute an agenda a week prior to meeting (include liaison and conf. office). - Conduct the meeting (business conducted in accordance to Robert’s Rules of Order). - Ensure end of season awards are communicated to the conference office and weekly athletes of the week are running smoothly (if applicable). - Create a list of coaches and their contact information (phone numbers and emails). Helpful to include committee involvement on this one page document. Recorder - Record accurate minutes and legislation. Make sure to get exact vote counts. - Legislation should be placed on ‘Legislative Proposal Sheet’ found online: http://www.miac-online.org/sports/gen/2007/forms.asp - Send completed minutes and legislation to AD Liaison and coaches following meetings in a timely manner. - It is recommended when altering code, list the current bylaw and then list the desired change. AD Liaison - Communicate to coaches throughout the year and solicit feedback on conference issues and business. - Attend coaches meeting. - Distribute coach’s minutes and legislation to AD group and conference office a week prior to the AD’s meeting. - Present coach’s legislation at AD’s meeting. - Summarize for coaches what occurred at AD and FAR meetings. Host Institution - Host Athletic Director and sport coach assist with meeting setup. - Provide meeting room, table layout, technology, refreshments, and signage.

Added: 05/07

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APPENDIX K MIAC Student-Athlete Advisory Committee Bylaws

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MIAC Student-Athlete Advisory Committee Bylaws I.

Name The Name of this organization shall be the Minnesota Intercollegiate Athletic Conference (MIAC) Student-Athlete Advisory Committee (SAAC).

II.

Mission The MIAC Student-Athlete Advisory Committee will support student-athletes by providing the communication of ideas and concerns between student-athletes and the MIAC within a structure that will promote active involvement.

III.

Membership Each MIAC member institution shall have 2 representatives on the MIAC SAAC. Coed institutions shall have 1 female and 1 male representative. Each institution shall be represented by 1 upper-class and 1 underclass student to aid in the continuity of the representation from one year to the next.

IV.

Meetings A. The MIAC SAAC will meet 3 times per academic year 1 each in the Fall, Winter and Spring as follows: Fall Meeting – 2nd Sunday following Labor Day Winter Meeting – 2nd Sunday following Thanksgiving Spring Meeting – 3rd Sunday in February B. Meetings shall be run according to Robert’s Rules. The advisor shall serve as parliamentarian.

V.

Voting

Each member institution is eligible for 2 votes. For the purposes of voting, a quorum of 7 member institutions is required. A suspension of a quorum may occur if less than 7 members are present but not less than 4 by unanimous vote of those present. A simple majority vote is required for all elections while a 2/3rds majority vote is required for the passage of all legislation. Election of Officers will be by secret ballot. Voting on other matters (legislation, etc.) will be by hand-vote. A roll call vote may be approved by a 2/3rds vote of those present and voting. VI.

Attendance Each MIAC member institution must be represented at each meeting. If a current representative cannot attend a meeting they are required to send a replacement. Missing more than one scheduled meeting in an academic year will result in a request for a replacement.

VII.

Officers The officers of the MIAC SAAC shall be: Chair, Co-Chair, Secretary and Treasurer serving a 1-year term, eligible for re-election. No more than 1 officer from 1 MIAC member institution may hold office at the same time. To be eligible to hold office, a member must have served for 1 year. Elections will take place annually at the Spring meeting. If the Chair is unable to complete his or her term, the Co-Chair will assume the Chair position and a new election will be held for the Co-Chair. In the absence of the Chair and Co-Chair, one acting chair may be appointed for the meeting. The responsibilities will retire at the end of the meeting. If either the Secretary or Treasurer cannot fulfill their respective term(s), a new election will be held.

VIII.

Duties of Officers: Chair: Chair meetings; Work with advisor to set meeting agenda; Represent Committee as required. Co-Chair: Chair meeting in absence of Chair; Assist Chair; Monitor Committee work. Secretary: Record and distribute meeting minutes; Maintain attendance records; Prepare legislation; Record votes. Treasurer: Work with Advisor on financial issues; Prepare and distribute financial statements.

IX.

AD HOC Committees The Board may appoint ad hoc committees for the purpose of completing tasks assigned. Committees may include student athletes eligible to participate in the MIAC SAAC who are not members of the Board.

Added: 05/07

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MIAC Policy Manual 2009-2010