Job Title: Fund Reporting Manager Department: Asset Management Reports to: Chief Operating Officer
EEOC Class: Professional FLSA Status: Exempt
Job Summary The Fund Reporting Manager is responsible for reporting Midwest Housing Equity Group’s (“MHEG”) investments in multiple affordable housing developments (“Operating Partnerships”) financed with a variety of funding sources, which include Federal Low-Income Housing Tax Credits (“LIHTC”), Historic Tax Credits (“HTC), State Affordable Housing Tax Credits (“STHC”) and other Federal and State Affordable Housing Financing Programs. The Fund Reporting Manager is responsible for maintaining and analyzing the company’s information systems, investor reporting and financial management processes. This individual works with investors, affordable housing developers, property managers and accounting firms. This individual also helps foster strong relationships with our various partners and investors. Job Duties and Responsibilities • Assist CIO, CFO and COO with gathering and analyzing data and running reports that will be used for financial planning and analysis. • Assist CIO in process of closing investors into the Funds. At each investor closing, ensure all subscription documents are properly executed and distributed. • Ensure all appropriate investor information is loaded accurately into the Investment Central database. • Make initial contact with investors, setting them up for access in the Company’s Investor Central Portal. • Serve as primary point of contact for investors post closing. Maintain relationships with current investors throughout their 15 year investment. • Ensure complete, accurate and timely response to all Investor inquiries and requests following an investment in a Fund throughout compliance period. • Assist CIO in preparing for and conducting Investor due diligence reviews of the Company. • Assist CIO and COO with the annual sponsor review. • Assist CFO with investor analysis pertaining to capital accounts and impairment. • Ensure the distribution of annual audit reports, tax returns and K-1 forms to investors in a timely manner. • Ensure all investor activity from K-1 forms and other source documents are input into the Investment Central database. • Assist the asset management department with investor requests throughout the 15year compliance period and through the disposition process. • Ensure lower-tier underwriting model is loaded into Investment Central accurately and timely. • Support and assist CEO/President, CIO and Business Development Officers in their Fund capitalization activities. • From initial formation of the Fund through year 15, prepare and maintain the Funds upper tier spreadsheet ensuring that at all times the Fund is achieving or exceeding the targeted IRR.
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From initial formation of the Fund through closing the final property investment, prepare and maintain the property pipeline summarizing the actual/proposed investments for the Fund. Assist CIO in determining appropriate CRA allocations. Prepare final projected versus actual benefit schedules and IRR calculations by Fund and by Investor. Update quarterly with actual data. Monitor that all Funds are achieving or exceeding projected IRR. Track and monitor activity related to the upper tier bridge facilities including projections, capital calls, advances and bridge costs. Prepare projected versus actual credit delivery schedules. Monitor that all Funds are achieving or exceeding projected credit delivery. Provide primary support for the CRM software system used to track investor contacts. Assist in setting up each year’s Funds in the CRM system. Prepare and distribute periodic reports summarizing CRM activity as requested. Provide secondary support in the operation and maintenance of the Investment Central database system. This will include working with the primary support person to ensure the database system is operating effectively. Communicate with COO regarding the effectiveness of the IT systems used to respond to investor requests and to maintain investor relationships. Request upgrades, enhancements or changes needed in IT systems in order to best serve the investors. Represent the Company at outside investor meetings and conferences.
Managerial Responsibility - None Knowledge, Skill, Licenses, Competency Requirements • Ability to collect, organize, and monitor large amounts of data in systems environment. • Strong organizational skills; ability to prioritize and handle multiple tasks at any given time. • Strong analytical skills; acute attention to detail and accuracy a must. •
Basic knowledge of basic GAAP accounting principles.
Ability to comprehend and analyze financial statements.
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Ability to work independently as well as in a team setting. Excellent verbal and written communication skills. Must possess and maintain valid Driver’s License.
Education, Experience • Bachelor Degree in accounting, finance, real estate, business administration or related field or equivalent professional experience. • 3-5 years prior experience in accounting, finance, and/or real estate. Computer Skills • Proficient with Microsoft Excel • Working knowledge of Microsoft Office and virtual data rooms
Knowledge of MRI Investment Central Database (f/k/a Integratec) software a plus
Work Environment Work takes place in a typical office environment equipped with a computer, phone, copier/printer and other standard office supplies. • Some overnight travel required (e.g., attendance at state housing and industry conferences, site inspections) • Some day travel is required (e.g., site visits, various meetings) Physical Requirements • Ability to work under pressure, including evening and weekends during peak periods. • Ability to travel via aircraft and automobile for extended periods of time (i.e., ability to take long flights and drives). • Ability to work in typical office environment: type proficiently, use a computer, see computer screens and read/comprehend numerous financial and property management reports, i.e. general ledger, rent roll, etc. • Ability to lift 30 pounds. • When traveling, incumbent may be exposed to varying environmental conditions (e.g., inclement weather, crowded or unsanitary conditions, dirt, dust, construction work site hazards).