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Document Scanning in Ontario

Is Your Company A Candidate?

There are two major decisions companies in Ontario consider when it comes to document scanning: ― The benefits they get; and ― If they should buy the technology to do the scanning in-house or outsource to a scanning service provider.

Most everyone accepts the principle that moving away from paper documents and go for electronic formats got more benefits. For one, it can lower the costs by improving efficiency.

Benefits of digitizing files include; • no need of office space for storage of files • save money by reducing need to ship in more paper • extends the life of documents • valuable information can be saved with a good backup system • share information faster and easier

Motivating Factors for Document Scanning in Ontario Ask these questions to determine how beneficial scanning is for your business: • How long does it take to retrieve documents in your office? • Are documents lost, misfiled or damaged? • Do you have to physically track down paper documents to help your customers? • Is there a need to share documents to other employees? • Do you have limited storage spaces? • Do employees in different locations need to access some documents? • Are spending for storage? • Do you need your documents to be available for a long time? • Do you need to comply certain government regulations like the HIPAA? • Are you concerned about your paper documents during natural disasters?

Using A Document Scanning Service Realizing the huge potential of document scanning in Ontario, the next move is to choose; - In-House Scanning; or - Outsource Scanning  But you don’t want to spend on equipment and staffing resources.

 Outside scanning service can be great for you.  Vendors can provide a wide range of services to choose from.  Your employees will have more time to be productive.  You can save time and money by outsourcing your document scanning projects.

• Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Management in Ontario, visit

Document Scanning in Ontario: Is Your Company a Candidate?