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2016

ANNUAL REPORT


ERBM Board/Executive Report

TABLE OF CONTENTS

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ERBM Board/Executive Report

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Message from ED..........................3 Intro & General District Info...........4 Key Projects...................................6 Partnerships............................10

Operations/Administration

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Financial.....................................13 Guest Services/ Center Usage......18 Marketing.................................20 Human Resources & Volunteers.21

Recreation

22

Community Events.....................24 Aquatic Events.............................26 Tot to Kinder (6 & Under)...........27 Youth (6-17)................................28 Adult (18+)..................................30 Active Adult (50+)........................31

Parks/Facility Maintenance 2

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of the ERBM Recreation & Park District

As one of our adopted core values here at ERBM is “Open Communication,” we are proud to present this 2016 Annual Report, which provides an in-depth year in review for our Recreation and Park District. ERBM is committed to serving our community with quality programming and services throughout the year, with a missional focus toward “improving well-being and promoting a vibrant community for the residents, visitors, and future generations of Eastern Rio Blanco County”. This past year we celebrated 35 years in operation as a District, with 2016 being one of the best years yet. Tremendous improvements have taken place internally with improved operational planning, policies and procedures, as well as very noticeable progress in the form of new projects, amenity enhancements, and programming expansion. It is truly a pleasure to work with our committed Board members, dedicated staff, and the countless involved and insightful community members who come out to volunteer, participate, and recreate every day. We hope you will find this report both informational, as well as affirming towards the quality of life we all enjoy here in Meeker. Please feel free to contact us with any questions you may have.

ERBM Board/Administration

FROM THE EXECUTIVE DIRECTOR

Sean VonRoenn

ERBM Recreation & Park District Executive Director

2016 ERBM Staff Photo

Taken July 23, 2016 at the staff appreciation banquet.

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ERBM Board/Executive Report

INTRO

basics you need to know about the District

The ERBM Recreation & Park District creates year-round recreational, cultural, and outdoor experiences that improve well-being and promote a vibrant community for the residents, visitors, and future generations of Eastern Rio Blanco County.

the

MISSION ERBM RECREATION & PARK DISTRICT

Headquartered at the Meeker Recreation Center 101 Ute Road Meeker, CO 81641 970-878-3403 www.MeekerRecDistrict.com

BRIEF HISTORY

Founded in 1981, Eastern Rio Blanco Metropolitan (ERBM) Recreation & Park District is a special district in Rio Blanco County of Colorado. Based in the eastern portion of the county, the District's main office is located in Meeker. The Center, built in 2008, is the headquarters for District operations and features a fitness room, aquatic center, lounge, multipurpose room, and dance studio. The District also maintains the parks in Meeker, which feature open spaces, play equipment, fishing locations, hiking trails, and a mountain biking flow course.

EXECUTIVE DIRECTOR

{ { CORE VALUES

Respect Service Quality Experiences Open Communication Operational Excellence Stewardship Trust

Our current Executive Director, Sean VonRoenn, was hired in March 2015. The Executive Director is responsible for all aspects of the efficient and cost-effective operation and administration of the District, including overseeing all District employees, volunteers, independent contractors, and consultants. The Executive Director advises the Board on all matters relating to the planning, development, administration, and operation of the District’s departments. The Executive Director works closely with the Board to develop and implement capital improvements, programming goals, and annual budgets.

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ERBM Board/Executive Report

INTRO

basics you need to know about the District

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BOUNDARY MAP

The District's boundaries currently encompass approximately 2,000 square miles, all of which is situated in the eastern half of Rio Blanco County. At the time the District was organized, tracts of land that were forty acres or more and all personal property located on tracts that were zoned and primarily used for agriculture were excluded from the District's boundaries.

THE BOARD OF DIRECTORS

Zach Clatterbaugh President 4 Year Term (May 2018)

Kent Walter Vice President 4 Year Term (May 2020)

Kris Arcolesse Secretary 4 Year Term (May 2018)

Drew Varland Treasurer 2 Year Term (May 2018)

Travis Mobley Director 4 Year Term (May 2020)

BOARD ELECTIONS

2016 was an election year for the ERBM Park & Recreation board. The number of open director positions was equal to the candidates running for a position and no other District matters were brought before the electors; therefore, the election was cancelled.

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ERBM Board/Executive Report

KEY PROJECTS

2016's best and brightest accomplishments and achievements

35TH ANNIVERSARY PROMOTIONS, COMMUNITY AND STAFF APPRECIATION DAY

With the celebration of ERBM’s 35th year in existence, staff collaborated on several promotional and appreciation efforts including: illustrative logo design and integration, year-long MRC usage promotion to reach 35,000 visits (total was 37,328), guest hospitality table giveaways throughout the year at MRC and through fitness programs, Community Appreciation Day (which saw over 500 visitors at July event), as well as newly implemented staff longevity service awards which were distributed at dinner banquet for all employees and family members.

ERBM SERVICE PLAN UPDATE

The District’s originally adopted Service Plan from 1981 was thoroughly amended and adopted by the Rio Blanco Board of County Commissioners. This restated plan now fully articulates the statutory regulations that apply specifically to park and recreation special taxing districts. Additionally, this updated and revised document allows for greater flexibility for the District to operate within its appropriate mission scope and values. The Service Plan can be found at www.MeekerRecDistrict.com.

TOWN PARK RENOVATION PHASE I

Work began in September along the riverbank with significant stabilization and access point construction, followed by sidewalk installation and restroom refurbishments. Spring and early summer 2017 will complete the park enhancements with a hardscape activity pavilion, basketball court, fully connected walkways, concrete parking lot, RV/tent area, signage, and much more. Details are available at www.MeekerRecDistrict.com.

Town Park Renovation Phase I - Bank mitigation work was

done to improve access to the river bank.

6


MAINTENANCE BUILDING PURCHASE AND DESIGN

The metal maintenance shop facility located at the Recreation Center/Paintbrush Park property along Ute Road was shared space with the Meeker Sanitation District. Due to the significant expansion in ERBM’s operations over the last several years, there has been an ongoing need to increase space for park and facility maintenance staff and equipment. ERBM exercised its option to purchase the remaining portion of this facility in 2016 from the Sanitation District, and in 2017 will be renovating this space, both inside and out, to accommodate the District’s operational needs.

ERBM Maintenance Building pre-remodel. Winter 2016

“POCKET” PARK IMPROVEMENTS

This summer saw noticeable improvements to a few of the smaller neighborhood “pocket” park areas throughout the community. The antiquated and unusable tennis courts at Sage Hills were removed and new sod grass was installed from the Meeker High School Football field renovation project, creating a usable passive activity space in this neighborhood park location. Additionally, Foothills Park received some much needed tree trimming, as well as concrete removal and repair to make this park safer and more accessible.

ERBM Board/Executive Report

KEY PROJECTS

2016's best and brightest accomplishments and achievements

METAL ART AND PARK TO ART 10K EVENTS

In May, ERBM partnered with the Meeker Arts and Cultural Council (MACC) to add some programming components to the Meekerpalooza Festival at Ute Park. The inaugural Metal Art competition received several quality entries. Cash prizes were awarded to two local artists who submitted unique fishing themed pieces, which are currently on display at Paintbrush Park. Additionally, the Park to Art 10K event created a well-conceived race course experience for runners/walkers through town and the lower Philip & Dorcas Jensen Trail system ending at Ute Park. Each entry received a great “goodie” bag, and while first year participation was low, overall feedback was positive.

First annual metal art competition. Shown is Kyle Stewart and his "Fly Fishing" sculpture that won the competition. The lure was another piece exhibited by Stewart. June 2016

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ERBM Board/Executive Report

KEY PROJECTS

2016's best and brightest accomplishments and achievements

PAINTBRUSH PARK PROJECTS

Several enhancements, both small and large, took place at Paintbrush Park throughout the warm weather season. Old asphalt was removed around the concession stand building, bleachers, and parking lot walkway and was replaced with new concrete which created an accessible pathway for all park users and spectators. The concession stand building also received bathroom heating upgrades, an exterior drinking fountain, and gutters. Parking lot LED lighting, as well as many landscaping and turf management improvements, and road upgrades and bridge installation to the archery range have all greatly enhanced the aesthetics, safety, and overall operations of this signature park.

PARK RESTROOM HEATING

Sidewalk enhancements at Paintbrush Park. Late Summer 2016.

In response to ongoing public feedback, this year Town Park, Sanderson Hills, and Paintbrush Park restrooms all received necessary plumbing and electrical upgrades to accommodate heating systems that will allow these facilities to remain open to park users year round. There may still be closures of these restrooms during periods of extreme cold. However, you can now stop by the restroom during nice days at the playground in the spring or fall seasons or on your way up to snow shoe the PDJ trails in the middle of winter.

POOL OPERATIONS

Behind the scenes there were numerous improvements made to pool operating equipment and infrastructure in order to run these systems efficiently. Circulation and feature pumps have been on a program to minimize any unnecessary pool closures. Upgrades and necessary preventative maintenance was performed on the sand filters, chlorinators, acid feeding equipment, and moss to reduce costs, as well as improve water clarity and balance. Additionally, several areas that required tile repairs in order to complete the pool project were finalized.

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RECREATION CENTER UPGRADES

The following projects were also completed throughout 2016 to update amenities and services here at MRC: • IT Infrastructure – ERBM was one of the first entities connected to the new fiber broadband service and was therefore able to complete much needed updates to District computers, phones, public WIFI, and other technology systems. • Cardio Pieces/TVs – One elliptical and one treadmill were upgraded this year to include personal television viewing capabilities. A Concept II Stationary Rower was added. The televisions in the public lobby and staff conference room were also upgraded. • Front Entrance/Exterior Drainage – The MRC stone and brick sponsor work outside the front entrance was repaired and improved this fall and a new stone bench was added. Concept II Stationary Rower Additionally, the entire site received some critical work on the exterior (underground gutter, culvert, concrete curb and pan, etc.) to improve storm water drainage.

ERBM Board/Executive Report

KEY PROJECTS

2016's best and brightest accomplishments and achievements

INTERNAL OPERATING POLICIES & INITIATIVES

In addition to all the physical projects taking place, there have been significant administrative accomplishments in 2016 which will ultimately make ERBM a stronger and healthier organization for many years to come. The Board of Directors adopted new Fiscal, Investment, and Cost Recovery Policies which will provide sound financial stewardship parameters to the District’s monetary resources. Many additional improvements were seen in our human resources and public interaction services; specifically there has been tremendous work done to improve our Employee Handbook, uniform policies and practices, Loss Control and Risk Management audit procedures, Reduced Rate/ Scholarship programs, and Customer Service initiatives.

©Rio Blanco County

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ERBM Board/Executive Report

PARTNERSHIPS

who ERBM worked with in 2016

COMMUNITY PARTNERSHIPS

As always, we here at ERBM are humbled and privileged to work alongside so many community partners to “create recreational, cultural, and outdoor experiences that improve well-being and promote a vibrant community” here in Meeker. Particularly noteworthy in 2016, the District was proud to support the completion of the Meeker High School Track and Football Field Renovation Project for our local athletes and community members. Also, ERBM has followed the Economic Development efforts of Rio Blanco County and the Town of Meeker very closely and remains supportive of efforts to utilize our tremendous natural resources to promote expanded outdoor recreation opportunities in this area. The following is complete list of formal MOU’s, IGA’s, and other partnerships that the District maintains: 2016 Sponsorship Amount

Partner Entity

Activity Details

Meeker Arts & Cultural Council

$7,500

Support for Meekerpalooza, Annual Fall Drama production, and various outreach programs

Rio Blanco Golf Association

$800

Annual youth golf program and tournament

Mountain Valley Bank

$3,000

Fall Festival prize table to support various local fundraising efforts

Range Call

$800 + In-Kind

Event sponsorship plus various in-kind programming to support festivities (5K race, concert, kid's events at rodeo, and 3-on-3 tournament)

Meeker Classic Events

$7,000

Sheepdog and Cattledog event sponsorship

Meeker Chamber of Commerce

$600

Downtown beautification/flower bed planter program and annual membership

Pioneers Medical

$400

Scrub Shirt Classic 5K race support

Sportsman's Club

$600

Donation for use of the range during Hunter Education programs

Little League

$2,500

Served 26 kids at $3,080. Colorado River Valley League sponsors paid the remaining $580.

IN-KIND PARTNERSHIPS Partner Entity

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Activity Details

Colorado Parks and Wildlife

Hunter Education, Family Ice Fishing, Youth Fishing Day

Meeker School District

Admin. Gym Lease, Extensive reciprocal services IGA (support groups, sports clinics, American Red Cross certificates)

Lions Club

Breakfast with Santa, Community Appreciation Day, Youth Fishing, and Ice Fishing Day support

Town of Meeker

Town Park lease

Bureau of Land Management

Provide guide for Leave No Trace hike and Trekking China Wall hike

Rio Blanco County

Equipment sharing, facility usage at 4-H Building, and Downtown Plaza MOU

Forest Service

Provide guide for Family Adventure hikes

Heritage Culture Center

Building use for Haunted House

Historical Society

Provide instruction/guide for History in Your Backyard program

OHV Club

ERBM provides stage (set up and tear down)

Meeker Public Library

Provide instruction and kits for Robotics and Science Fridays. Provide space for Monthly Movie Matinee.

WREA

Provide oranges and water for Run/Walk for Your Life 5K finish line


OTHER PARTNERS THROUGHOUT 2016

ERBM Recreation & Park District works with other community organizations to create opportunities for special interest groups to use the facility under a business name and at a more affordable rate. Below are the list of non-profit and corporate entities that utilized ERBM in 2016.

NON-PROFIT ENTITIES Partner Entity

Activity Details

Department of Human Services The department will contact the District when they have individuals that they feel can benefit from use of the facilities. This is discussed on a case by case basis. Horizons

Horizons serves people of all ages with disabilities. This is an under-served group that can be reached through this entity. There is a group from Craig that varies in size that will visit the facility once a month to go swimming and eat lunch in the lounge.

Mind Springs

Mind Springs is a mental health facility that serves people of any age who require mental health assistance. Patrons will come to use the facility based on the recommendation of a counselor. This is also and under-served group that can be reached. There is no cost to the patron or entity. The patron will ask for a sign-in sheet at the front desk.

CORPORATE ENTITIES Partner Entity

ERBM Board/Executive Report

PARTNERSHIPS

who ERBM worked with in 2016

Activity Details

WREA

WREA paid 25% of the Blitz price for an annual membership for employees and their immediate family members.

Meeker Sanitation

Purchased Blitz memberships for employees

COLOWYO

COLOWYO sets up a credit on account and paid their employees' membership of choice in full. The employee will then pay back the company by payroll deduction.

Desderado

Pays for employees and family members to drop in to the center.

White River Inn

Purchases memberships that are given to hotel guests to use at the center.

Elk Mountain Inn

Pays for guests to drop in to the center.

Watts Ranch Market

Purchased a corporate membership. Members are scanned in under Watt's membership when they drop in to the center.

Blue Spruce Inn

Pays for eligible employees and family members to drop in to the center.

Town of Meeker

Purchased a corporate membership for employees only. Scanned in at the center as "Town of Meeker."

Rio Blanco County Sheriff's Office

Employees drop in at the center and a bill is sent monthly for those who used the center.

ŠRio Blanco County

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Operations/Administration 12

ADMINISTRATIVE SERVICES


The Administrative Services department of the District is responsible for budget oversight, payroll, long-term planning, marketing and communication, human resources, program registration, guest services, and general administrative tasks. Information Technology Accounting Clerk/HR Assistant

Administrative Services Manager

Human Resources Generalist Guest Services Supervisor

Marketing & Communications Specialist Guest Services Representatives (4)

37,000+

Operations/Administration

ADMINISTRATIVE SERVICES

number of patrons and visitors Guest Services Representatives checked into the Meeker Recreation Center in 2016 Guest Services Representatives are responsible for handling thousands of registrations, numerous phone calls, and troubleshooting any situations that may arise at the Meeker Recreation Center.

94.5 hours a week Administrative Services employees are at your service, whether that be by phone or face-to-face.

The Accounting Clerk/ HR Assistant is responsible for accounts payable, accounts reconciliation, account analysis, and assisting the HR Generalist.

Administrative Services Team July 2016

The Marketing/Communications Specialist is responsible for drafting and creation of promotional materials, oversight of website and social media, and public relations campaigns.

The HR Generalist is responsible for developing/implementing personnel policies, evaluating and maintaining labor law compliance, evaluation/implementing employee benefits programs, payroll processing, and coordinating related employment activities. The Guest Services Supervisor is responsible for scheduling and supervising Guest Services Representatives, collecting minutes from Board meetings, membership services, etc. The Administrative Services Manager oversees all employees in the Administrative Services department and is responsible for financial reviewing, budgeting, strategic planning, etc.

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Operations/Administration

FINANCIAL REPORTS 2016 financial information

2016 FINANCIAL REPORTS AND BUDGET

The complete 2016 budget and audit information may be viewed at the Meeker Recreation Center or online at www.MeekerRecDistrict.com. The audit will be available after June 30th.

DISTRICT FINANCES AT A GLANCE YEAR BEGINNING BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE

2012 $4,745,000

2013 $6,541,000

2014 $7,756,000

2015 $9,355,000

2016 $9,820,000

$5,194,000 $3,397,000 $6,541,000

$5,352,000 $4,138,000 $7,756,000

$4,654,000 $3,055,000 $9,355,000

$4,180,000 $3,715,000 $9,820,000

$4,712,000 $4,093,000 $10,439,000

Details on District revenues and expenditures are presented on the following pages of this report.

TOTAL DISTRICT REVENUE TOTAL DISTRICT REVENUE $6,000,000 $5,194,000

$5,000,000

$4,800,000

$5,352,000 $5,000,000

$4,712,000

$4,654,000 $4,180,000

$4,400,000

$4,000,000

$4,275,000

$3,000,000 $2,000,000 $1,600,000

*

$1,000,000 0

2012

2013

2014

Other Revenue a result of bond over collection, the * As 2015 mill levy was reduced as a one-time

reimbursement. Other revenue is higher than most years to show a transfer of funds from the general fund to close out the bond fund.

Other Revenue is detailed on following pages of this report.

14

2015

2016

Tax Receipts Revenue 3%

WHERE DOES TAX RECEIPT MONEY COME FROM?

7%

90%

Oil, Gas, Industry Comm., Ag, Nat. Res., Vacant Land Residen�al/Fees


2016 financial information

VALUATION, LEVY INFORMATION

In November of 2005, the voters of the ERBM Recreation & Park District approved a construction bond to build the Meeker Recreation Center. The bond was set in the amount of $4.8 million with a 20 year debt repayment schedule (to be paid off in 2025). In 2014, 11 years ahead of schedule, the bond was paid off. TOTAL VALUATION 2012 2013 2014 2015

GENERAL FUND LEVY 5.699

$833,500,000 $867,400,000 $756,300,000 $699,500,000

$4,750,000 $4,940,000 $4,310,000 $1,610,000

2016 $750,000,000

$4,274,000

(one year mill reduction for bond over-collection 2.302)

BOND FUND LEVY 1.813 $1,511,000 $1,573,000 $1,371,000 Bond Paid Off (11 years early)

REVENUE FROM INVESTMENT SOURCES/INTEREST

Operations/Administration

FINANCIAL REPORTS

0% The ERBM Board approved a cash INTEREST/INVESTMENT investment policy strategy, with an initial 0% INCOME SOURCES 15% 16% investment of 3.5 million, in 2016. An investment committee was established to engage in investment activities with 85% $73,000 Investment Interest 69% total this 3.5 million, which is the District's RBC Tax Receipt Interest annual operating cash reserve. For more information on the ERBM Recreation & Dividends 70000 50000District's fiscal and investment policies, Park 30000 visit www.MeekerRecDistrict.com. 10000

The pie chart above shows revenue from interest-bearing and investment accounts. With the investment policy just underway, a higher percentage of dividends is expected in 2017. The line graph below shows the interest/investments revenue for the last five years.

$73,000

$80,000 $60,000 $40,000 $20,000 0

$16,000 $11,000 REVENUE - MEMBERSHIP & DAILY DROP IN SALES $4,000 $1,000

2012

2013

2014

2015

2016

District Investment REVENUE – MEMBERSHIP & DAILY DROP INAccounts SALES $100,000 $80,000 $60,000 $40,000 $20,000 0

$100,000

$90,000

$30,000

2012

$90,000

$80,000 $31,000

$23,000

2013

2014

Membership Sales

$86,000

$29,000

2015 Daily Drop In Sales

$35,000

2016

15


Operations/Administration

FINANCIAL REPORTS 2016 financial information

ACTIVITY REVENUES & EXPENDITURES – COST RECOVERY

The following graph illustrates the revenue, expenditures, and cost recovery percentages for ERBM's programs and events. These numbers are tracked by program and further explained in the recreation section of this book starting on page 22. Cost recovery percentages are determined by program/activity/event revenues divided by direct expenditures (materials, equipment, supplies, and staff time) that is needed to run a program.

* The tracking of expenses specific to programs/activities began in 2016. much higher than $145,000.

Prior year expenses were 2016 Cost Recovery

62%

$148,000

$150,000 $120,000

$92,000

$90,000 $60,000

$70,000

$70,000

$60,000

$50,000

$30,000 0

2012

*

2013

*

2014

Revenue

*

2015

*

2016

Expenditures

COST RECOVERY GOALS

The ERBM Recreation & Park District Board set cost recovery goals in 2016. The chart below details the goals for each program area and the summary for 2016's efforts to reach the goals. Program Area Child/Youth Youth Athletic Aquatics Adult General Adult Athletic Active Adult Community Total

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Board Set Recovery Goals 80%-120%

2016 Actual Recovery

Revenue

Expenses

98%

$24,160

$24,621

50%-100% 120%-180% 100%-130% 50%-100% 10%-30% $25-75%

68% 168% 123% 62% 8% 17% 62%

$17,302 $13,653 $21,312 $5,446 $795 $9,240 $91,908

$25,334 $8,139 $17,322 $8,754 $10,345 $53,326 $147,841

See Recreation Department section of this report (beginning on page 22) for specific information on what activities are included in each program area.


2016 financial information

TOTAL DISTRICT EXPENDITURES TOTAL DISTRICT EXPENDITURES $5,000,000

$4,200,000

$4,000,000 $3,000,000 $2,000,000

$4,100,300

$1,600,000

$3,650,000

$3,300,000 $2,850,000

$1,100,000

$2,200,000

$450,000

$2,600,000

$2,400,000

2013

2014

$450,000 $3,200,000

$694,000 $3,400,000

$1,000,000 0

2012

Opera�ons

2015

2016

Operations/Administration

FINANCIAL REPORTS

CIP

Operational expenditures have increased in the past several years due to service expansion in our parks, trails, and partnerships throughout the community.

CAPITAL IMPROVEMENT PROJECTS (CIP) Notable capital improvement projects in the last few years:

2016 Town Park Phase I • Construction Started: September 2016 • Expected Finish: Late July 2017 • Details: $337,000 expended in 2016 for design, restroom renovation, river bank 2013 work • Sanderson Hills Park • Paintbrush Park Playground Equipment IT Infrastructure • Details: fiber installation, phone system upgrade, server and PC/Desktop 2014 upgrades • Phillip & Dorcas Jensen Flow Trail Other CIP Projects • Fitness Room Equipment • Maintenance Building • Aqua Climb Walls purchase and design • Ute Park Master Plan design 2015 • Pool Upgrades - Sand Filters • Pool Renovations and Pool Chlorinators • Ball Field • Park Restroom Heating - Paintbrush & Renovations Sanderson Parks • Town Park • Sage Hills Park Improvements Phase II Design • Concession Stand concrete • MHS Track • Fit Room Equipment replacements Renovation Project 2012 • Phillip & Dorcas Jensen Memorial Trails • Town Park Playground Equipment

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Operations/Administration

MEMBERSHIP REPORTS

2016 center usage and membership information

ACCOMPLISHMENTS/HIGHLIGHTS

• 2016 was our 35th year in operation as a District, so a promotion was held throughout the year that encouraged our visitors to reach 35,000 total visits. Each week our "runner" would climb the "mountain" to mark how many more visits were needed to reach 35K. Each member who reached 35 visits also received an ERBM 35th Anniversary T-shirt. In early December, we reached our goal with Suzan Pelloni being our 35,000 visitor.

Suzan Pelloni & Executive Director Sean VonRoenn. December 2016

DID YOU KNOW?

• Customer appreciation and hospitality tables were incorporated throughout the year, as well as the year-end drawing. Patrons were awarded gift certificates for the Meeker Recreation Center. One lucky patron was also awarded a free membership of choice for 2017.

Busiest month to date: February 2010 with 4,614 Visits

• In 2016, our scholarship and reduced rate program assisted a total of 20 people who participated in 14 programs and used the facility a total of 405 times throughout the year.

FACILITY USAGE – ANNUAL Facility Usage - Annual 40,000

37,328

35,000

32,707

30,000

9,345

31,177

30,105

9,154

9,318

25,000 20,000

23,362

33,354 9,545

23,809

22,023

20,787

2013

2014

11,674

25,654

15,000 10,000 5,000 0

2012

Members 18

2015

Drop Ins

2016


TYPE Adult Active Adult (55+) Family (Each Pass Holder)

UNIQUE USAGE BY MEMBERSHIP TYPE 2012 2013 2014 305 267 251 181 165 180 560 552 454

2015 284 179 536

2016 260 188 592

Child/Youth

45

56

46

42

45

Total

1091

1040

931

1041

1085

Facility - 2016 By Month FACILITY USAGE – 2016 BYUsage MONTH January 2,817

767

February 2,834

841

March 2,737

3,675

961

April 2,347

1,006

May 1,818

516

June 1,873

2,334 (Annual Shutdown) 3,149

1,471

August 2,127

3,297 1,199

September 1,691

852

3,326 2,543

October 1,801

913

November 1,800

963

December 1,983

2,714 2,763 909

500

1,000

Members

1,500

3,698 3,353

1,276

July 1,826

0

3,584

Operations/Administration

MEMBERSHIP REPORTS

2016 center usage and membership information

2,000

2,892

2,500

3,000

3,500

4,000

Drop Ins

MEMBERSHIP BLITZ

ERBM Recreation & Park District runs a membership discount, The Blitz, during the first 15 business of Blitz Memberships Sold days of each new year. During this Number time, patrons may purchase their annual memberships at a 50% discount. 500

400

300

365

2012

382

2013

401

2014

390

2015

406

2016

Number Sold

19


Operations/Administration

MARKETING/COMMUNICATIONS how ERBM got the word out

2016 ACCOMPLISHMENTS/HIGHLIGHTS

• Implemented a monthly digital newsletter to the Meeker elementary, middle, and high schools. • Photo and press release frequency has grown in the local newspaper, including an opinion editorial piece four times a year from the Executive Director.

LINE-UP

1,880

average number of Line-Up publications direct mailed to Meeker residents per issue

• Distributed 4 times a year (Spring, Summer, Fall, & Winter). • 2,200 issues printed per season. • Issues distributed to Meeker Chamber, Watts Ranch Market, Meeker Recreation Center, and other District facilities for patrons. • Average 37 pages per issue. • Published digitally on issuu.com with 480 reads averaging roughly 5 minutes each.

PRINT ADVERTISING

Each issue of the weekly local newspaper, The Herald Times, features at minimum a 1/4 page ad with upcoming District events. Press releases and photos are also submitted for possible inclusion. Job openings, bid nominations, and budget notices are also purchased in the classified section of the paper as needed.

WEBSITE

The District maintains www.MeekerRecDistrict.com as its internet headquarters for listing all programs, board documents, center information, job postings, and more. SESSIONS

PAGEVIEWS

USERS

user is actively engaged in the website

total pages viewed on the website

unique users to the website

9,374

23,077

5,531

21%

SOCIAL MEDIA

increase in Facebook followers in 2016 (102 people)

2017 OUTLOOK

20

Our District Facebook page has been in existence since December of 2013, with 585 followers as of the end of 2016. Roughly five posts are posted each week informing our followers of District happenings and sharing event photos. The page had approximately 4,400 likes/loves on posts in 2016.

• Top priority will be placed on creating a comprehensive marketing plan and operations manual. • Website redesign started in late 2016 will be set for completion mid year 2017. • Email blasts and other forms of electronic communication with patrons will be explored and implemented as need arises.


taking care of our best asset–our employees and volunteers The most important asset at ERBM Recreation & Park District isn't our equipment, the physical building, or technology. It's our employees and volunteers. The District's goal is to continue to be a premier employer by investing in our employees and by striving to be a company they are proud to work for.

60.7

average number of people ERBM employed throughout 2016

HEALTH INSURANCE

this number includes exempt, full-time, part-time benefited, part-time non benefited, speciality, and seasonal employees

The renewal rate on our health premiums was only 1.68%. Participation in health assessments, wellness challenges, and biometric screenings have helped the District retain low renewals and keep our premiums to a minimum.

HEALTH & WELLNESS CHALLENGES In 2016, the District employees had the opportunity to participate in a health/wellness challenge each month. Each challenge focused on fitness, nutrition, and healthy lifestyles. On average, 15 employees participated in each monthly challenge.

SAFETY & WELLNESS COMMITTEE

In October 2015, the District formed and started the Safety & Wellness Committee. Seven members work together to assess risk management, set up safety trainings, review and update the Safety and Security Plan, and assist with the Wellness Program. 2016 Highlights/Accomplishments • Completed first self-audit on Loss Control/Risk Management • Rolled out Safety & Security Plan to employees • All staff safety training scenarios completed in May 2016 • Began process of Cost Containment Certification with 90% completed as of end of 2016 • Implemented Near Miss Program and ManagementAccident Investigation Procedures

Operations/Administration

HUMAN RESOURCES REPORT

VOLUNTEERS

ERBM utilizes volunteers for many programs and events throughout the year. These volunteers can assist in activities such as coaching youth basketball, manning a water station during a race, and so much Volunteer Tom Knowles more. November 2016

99

number of people in 2016 who volunteered for a total of 1,665 hours.

For more information about volunteering with ERBM, visit www.MeekerRecDistrict.com to view our Volunteer Handbook.

21


Recreation Department 22

RECREATION DEPARTMENT


The Recreation Department of the District is responsible for aquatics, Tot-Spot, development and implementation of programs, activities, and events for all ages. Recreation Coordinator (1) Recreation Assistants Fitness Instructor/Karate (1)

Recreation Supervisor (Athletics)

Recreation Manager

Recreation Coordinator (2) Recreation Assistants Dance/Fitness Instructors (7) Childcare Attendants (2)

Recreation Supervisor (General)

Recreation Supervisor

Recreation Coordinator (Aquatics) Lifeguards (11+)

(Aquatics)

9,910 Recreation Team – July 2016

Childcare Attendants are responsible for monitoring the Tot-Spot program and keeping the kiddos entertained while in Tot-Spot.

Recreation Department

RECREATION DEPARTMENT

total program participants in 2016

Lifeguards are responsible for guarding all pools in the Natatorium at the Meeker Recreation Center. The guards also monitor the pool chemical levels every two hours and teach lessons to all ages.

Dance/Fitness/Karate Instructors are responsible for the implementation and running of their scheduled specialty/fitness classes throughout the year. Recreation Assistants are responsible for providing assistance in program execution, monitoring open gym usage, etc. Recreation Coordinators are responsible for development and assisting in program execution, event planning, etc.

25

hours it takes to complete lifeguard certification (which is required every two years)

Recreation Supervisors are responsible for scheduling and supervising recreation staff, program development and evaluation, etc. The Recreation Manager oversees all employees in the Recreation department and is responsible for program evaluation, budgeting, strategic planning, etc.

23


Recreation Department

]

FEEDBACK FORMS & SATISFACTION PERCENTAGES In the following pages you will notice satisfaction percentages listed among the program numbers. To gather this data, feedback forms are distributed to patrons following a program; the Recreation Department staff can then use that feedback to improve programming. Each form consists of the same five questions with responses based on a scale of 1 being Very Unsatisfied and 5 being Very Satisfied. Of the 792 surveys collected in 2016, 98% reported being Satisfied or Very Satisfied with the ERBM activities.

COMMUNITY EVENTS

98% overall satisfaction rate for all ERBM activities

recreation department programs and activities for the community

ACCOMPLISHMENTS

• Added new programs and discontinued programs to meet the needs of the community (e.g. added Meeker Running Club, Leave No Trace Hike, and Park to Art 10K; discontinued Zombie Run and Adult Triathlon.) • To ensure successful events, events were paired together that had previously been held on separate dates and times (e.g. Youth Fishing Day with Movie Under the Stars.) • Increased participation numbers of the Winter Blast by 160%. • Increased participation at Community Appreciation Day by providing more activities (e.g. extra inflatables, scavenger hunt). All ERBM employees assisted with the event.

CHALLENGES/OUTLOOK

• Ice Fishing was rescheduled to 2017 due to weather and poor ice conditions. • Father Daughter Ball was rescheduled due to scheduling conflict with other events. • The Run for Your Life 5K race participation numbers were down, possibly due to the day of the week July 4th fell on this year. • National Root Beer Float Day was not held in conjunction with National Night Out, therefore the participation numbers decreased. • Revenue decreased in 2016 as the totals now include discounts to display a true revenue (2015 totals did not include the discounts). Paintbrush Rush Color Explosion - July 2016

24


COMMUNITY/SPECIAL PROGRAMS PROGRAM

Family Ice Fishing Day * Breakfast with Santa Community Appreciation Day * Community Garden Cribbage Tournament Father Daughter Ball * Garden Workshops Haunted House History Camp Horseback Trips Hunter Education Kids Triathlon Leave No Trace Hike Main Street Madness 3-on-3 Basketball Tournament Meeker Running Club Movies Under the Stars/Big Top * National Root Beer Float Day * Nutrition Classes Park to Art Run Races Perfect Pooch Pumpkin Eats n' Treats Range Call Kids Events Run for Your Life 5K Race * Summer Entertainment Series Winter Blast * Youth Fishing Day * TOTAL *

Participants

Revenue

Expenses

Satisfaction Level #

2015 198 460

2016 438

2015 $$-

2016 $$-

2016 $820 $1,245

% 100%

300 20 61 51 300 29 22 62 26 19

525 21 15 38 307 13 30 57 19 7 70

$$$$756 $$$125 $945 $774 $230 $$700

$$$$$$104 $1,125 $791 $380 $660

$17,193 $1,158 $152 $$91 $1,897 $330 $2,963 $1,457 $1,203 $45 $1,333

100% 100% 100% 100% 100% 100% 100% 100% -

44 700 8 500 81 328 560 45 121 3935

13 323 211 21 20 11 500 85 247 820 117 225 4133

$$$$$180 $$$5,615 $$$$9,325

$195 $$$470 $880 $480 $$$4,155 $$$$9,240

$581 $850 $1,608 $376 $5,366 $588 $636 $1,000 $4,757 $5,200 $1,516 $961 $53,326

100% 100% 100% 100% 100% 100% 88% 95% 100% 99%

Recreation Department

COMMUNITY/SPECIAL EVENTS

recreation department programs and activities for the community

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

Run for Your Life 5K - July 2016

25


Recreation Department

AQUATIC/FIRST AID EVENTS

recreation department programs and activities for aquatics and first aid certification

ACCOMPLISHMENTS

• Though overall participation numbers were down from 2015, revenue increased due to additional private and semi-private lesson offerings. This was a result of consistent cost recovery policy application throughout the Recreation Department. • Based on information from feedback forms, Itty Bitty Pool Parties moved to Fridays. As a result, participation numbers increased by 33% from 2015. Itty Bitty Sweetheart Pool Party February 2016 • In 2016, 96% of participants were satisfied with aquatics events and programs. • Fitness challenge participation numbers increased, due to an addition of programs. • School enrichment participant numbers, though appearing to have decreased, were added to the Tiny Programs as that age group of the enrichment program fit better into that program.

CHALLENGES/OUTLOOK

• Participation in group swim lessons was down. Due to the turnover rate of certified staff, we were unable to offer as many sessions as 2015. In 2016, the Aquatics Supervisor obtained Water Safety Instructor (WSI) Trainer certification. Looking forward to 2017, we hope to show an increase in participation numbers in group swim lessons as a result of additional WSI certified staff. • As a result of Community Events participation numbers decreasing, more family-oriented Community Events will be offered in an effort to capture a different audience. AQUATIC/FIRST AID PROGRAMS PROGRAM

Swim Team School Enrichment * Tiny Programs * Community Events * Swim Lessons (Group) * Swim Lessons (Private/Semi Private) Fitness Challenges * First Aid/CPR/ AED TOTALS

Participants

Revenue

Expenses

2015 38 192

2016 47 81

2015 $1,858 $-

2016 $3,130 $247

2016 $3,181 $454

100%

78 59 198 37

117 21 166 56

$141 $289 $4,721 $3,056

$255 $$4,309 $4,725

$217 $466 $1,462 $1,583

100% 100% 75% 100%

7 0 609

40 13 541

$71 $597 $$390 $10,135 $13,653

$425 $351 $8,139

100% 96%

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

26

Satisfaction Level #

%


recreation department programs and activities for 6 & Under

ACCOMPLISHMENTS

• Tiny Program participant numbers increased, but revenue decreased, due to the inclusion of free services (e.g. Tiny Open Gym). • Athletics revenue increased 120%, due to the addition of new programs (e.g. Pre T-Ball). • Tumble Fun revenue increased by 52% through an increase in participation and a slight increase in fees Tiny Yoga – April 2016 to meet cost recovery goals. • Discover the Parks participation numbers increased as a result of 2016 numbers tracked by staff members, whereas 2015 was a more passive program (no staff member present).

CHALLENGES/OUTLOOK

• Continue to offer Tiny Programs because of the popularity and increase in participation numbers.

Recreation Department

TOT TO KINDER EVENTS

TOT TO KINDER PROGRAMS PROGRAM

Tiny Programs * Athletics * (Pre T-ball, Soccer, & Little Dribblers) Creative Movement Tumble Fun * Discover the Parks * TOTAL

Participants

Revenue

Expenses

Satisfaction Level #

2015 680 58

2016 675 78

2015 $3,619 $925

2016 $2,267 $2,177

2016 $1,965 $3,117

% 92% 91%

34 40 40 852

36 47 218 1054

$1,289 $1,640 $$7,473

$1,666 $2,492 $$8,602

$661 $1,042 $273 $7,058

100% 100% 96%

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

TOT SPOT

The Tot Spot at the Meeker Recreation Center and Admin Gym locations are open to children 6 months through 7 years for $1 per hour per child. In late 2015, Tot Spot was brought back to the Meeker Recreation Center, with participation numbers growing throughout the year as the community learns more about this service.

2108 Tot-Spot usages in 2016

Tot Spot – February 2016

27


Recreation Department

YOUTH (6-17) GENERAL EVENTS

recreation department general programs and activities for youth

CHALLENGES/OUTLOOK

• Teen Trip participation numbers and revenue were down. Possibilities for this trend include an active group aging out of the program and going to high school and an increase in registration fees to meet cost recovery goals. • Dance academies remained popular, with classes filled to maximum capacity. • The number of kids served by Summer Camp remained steady, but because of a different structure, the data reflects a decrease in participation (2015 had a weekly format, 2016 had 3 week format). The increase in revenue of 31% is a reflection of price increase to meet cost recovery goals. • Tumbling clinics and a special tumbling trip were Kari Jo and her summer camp students viewing added into the mix this year. the video they made during camp. June 2016 • Implemented fees for activities that were previously free to meet cost recovery goals (e.g. Friday activities). • Leaps and Turns seemingly decrease in participation and revenue is a reflection of a format change (went to Sept.-May program instead of two shorter sessions). GENERAL YOUTH PROGRAMS PROGRAM

Revenue

Expenses

Satisfaction Level #

Teen Trips * Summer Camps *

2015 120 162

2016 46 39

2015 $3,426 $2,400

2016 $1,375 $3,099

2016 $2,269 $3,807

% 100%

Basic Conditioning Kickline Leaps and Turns * Contemporary Dance Jazz Academy Tap Academy Dance Camp Tumbling Tumbling Clinics Tumbling Trip Friday Fun, Library Fridays Teen Party/School Events Dance Recital

6 19 8 48 20 17 78 29 54 1200

10 0 5 9 48 20 15 92 28 13 22 155 900

$180 $745 $840 $4,410 $1,935 $400 $2,630 $$$-

$305 $$250 $743 $4,275 $1,800 $176 $3,932 $384 $390 $1,006 $-

$120 $$192 $450 $2,310 $915 $60 $2,441 $144 $424 $1,791 $1,747 $4,010

90% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

TOTAL

561

502

$16,966 $17,735

$20,680

99%

(Spectator numbers not included in participant total)

28

Participants

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.


recreation department athletic programs and activities for youth

ACCOMPLISHMENTS

• Hired a karate instructor resulting in an amped up youth karate program which had a very successful first year with 123 participant usages through four sessions. • Program participation numbers increased by 3% due to adding additional programs (e.g. Elks National Hoop Shoot). • Revenue has increased by 94% due to adding additional programs (e.g. karate). • Utilized 71 volunteer coaches who volunteered 1,749 hours for youth sports. • Through a partnership with Colorado River Valley Little League, 21 families and 26 kids utilized hardship waivers, totalling to 16 full waivers and 10 partial waivers. The District sponsored $2,500 and Little League sponsored the remaining $580. There were 45 baseball players and 39 softball players from Meeker that participated.

CHALLENGES/OUTLOOK

Recreation Department

YOUTH (6-17) ATHLETIC EVENTS

• Experienced difficulty scheduling karate class times around all the other Admin Gym usage needs. Moved karate to the Old Exhibit Hall at the Fairgrounds. • Working around needs for gym space proved to be difficult (e.g. unable to start programs in the gyms until after 6p.m.). ATHLETIC YOUTH PROGRAMS PROGRAM

Coach/Machine Pitch T-ball Soccer Flag Football Basketball - MYB Boys Basketball - MYB Girls Basketball - Junior Dribblers Volleyball Golf Youth Open Gym Basketball MHS Sports Clinic Colorado Rockies Skills Challenge Denver Nuggets Skills Challenge Punt, Pass, & Kick 3-on-3 Basketball Tournament (Hoops for Charity) Karate * Elks National Hoops Shoot TOTAL

Participants

Revenue

Expenses

Satisfaction Level #

2015 22 37

2016 20 24

2015 $440 $785

2016 $683 $750

2016 $1,227 $1,200

% 81% 90%

61 36 25 31 29 24 24 112 202 3 20 19 10

46 50 48 38 27 31 35 64 205 9 28 22 45

$1,501 $928 $885 $1,293 $620 $881 $540 $0 $0 $0 $0 $0 $300

$1,707 $1,530 $1,818 $864 $889 $1,085 $1,218 $0 $0 $0 $0 $0 $360

$1,902 $766 $2,693 $3,473 $635 $1,020 $520 $114 $2,819 $287 $800 $482 $1,390

90% 100% 95% 100% 100% 100% 100% 100% 93%

7 662

123 20 835

$197 $$8,369

$4,222 $0 $15,125

$2,725 $162 $22,217

100% 96%

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

29


Recreation Department

ADULT GENERAL EVENTS

recreation department programs and activities for 18+

56

ACCOMPLISHMENTS

• Catered to community feedback by providing Tot Spot at Admin for fitness classes. • Added another yoga instructor to meet popular demand.

CHALLENGES/OUTLOOK

Fitness Passes bought in 2016

• Attempted to offer contracted specialty fitness classes but minimums were not met. • Limited space. GENERAL ADULT PROGRAMS PROGRAM

Adult Dance Dance Workshop Monthly Movie Matinee PIGS Splatz Fitness Challenges Fitness Classes Morning/Noon Classes Evening Classes Yoga & Tai Chi * Aquatic Classes SUP Yoga (contracted) * Total Fitness Classes TOTAL

Participants

Revenue

Expenses

Satisfaction Level #

2015 49 7

2016 36 0

2015 $911 $230

2016 $755 $-

2016 $518 $-

% 100% 100%

41 28 20 28

34 26 29 9

$$$491 $-

$$$550 $-

$607 $19 $657 $615

95% 100% 100% 100%

117 202 104 114 537 710

259 237 249 106 5 853 987

$5,485 $2,601 $4,425 $2,295 $100 $14,906 $17,322

100% 100% 100% 100% 95%

$3,875 $7,813 $5,575 $3,940 $4,742 $5,538 $4,271 $2,616 $100 $18,463 $20,007 $20,095 $21,312

99%

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

Yoga Sculpt - September 2016

30

Christy Knight Photo


recreation department programs and activities for 18+

ACCOMPLISHMENTS

• Hired a karate instructor resulting in an amped up adult karate program which had a very successful first year with 56 participant usages through four sessions. • Program participation numbers increased by 11% due to adding additional programs. • Revenue increased by 438% as a result of adding additional programs (e.g. adult karate).

CHALLENGES/OUTLOOK

• Continue to offer Adult Open Gyms due to the popularity. ATHLETIC ADULT PROGRAMS PROGRAM

Participants

2015 585 4 589

Open Gym Karate * Coed Softball TOTAL *

2016 590 56 72 718

Revenue

2015 $$$750 $750

2016 $$3,666 $1,780 $5,446

Expenses

Satisfaction Level #

2016 $2,700 $3,582 $2,472 $8,754

% 97% 100% 92% 95%

Recreation Department

ADULT ATHLETIC EVENTS

ACTIVE ADULT EVENTS

recreation department programs and activities for 50+

ACCOMPLISHMENTS

• Gentlemen's Group continued to provide a positive socializing venue as evidenced by increased participation of 131%. • Board in support of continuing to subsidize active adult activities at a high level.

CHALLENGES/OUTLOOK

Holiday Social – Dece

mber 2016

• Experienced a decline in trip participation. Continue to research different ideas and programs. • Revenue decreased in 2016 as the totals now include discounts to display a true revenue (2015 totals did not include the discounts). ACTIVE ADULT PROGRAMS PROGRAM

Gentlemen's Group * Game Day Active Adult Activities * Coffee & Crafting Active Adult Trips Spring Social Holiday Social TOTAL *

Participants

2015 242 123 24 33 61 100 110 693

2016 563 305 5 10 41 105 111 1140

Revenue

2015 $$$238 $1,021 $$$1,259

2016 $$$90 $165 $540 $$$795

Expenses

Satisfaction Level #

2016 $1,115 $930 $90 $141 $1,080 $3,381 $3,607 $10,345

% 100% 100% 100% 100% 96% 98% 100% 99%

* Indicates data is explained in the narrative portion of this service area. # Percentage of participants that were Satisfied or Very Satisfied with the program/activity/event.

31


Parks/Facility Maintenance 32

PARKS/FACILITY MAINTENANCE


The Parks & Facilities Maintenance department is responsible for park and facility maintenance and housekeeping duties at all District facilities and parks in Meeker. Facilities Operations Supervisor

Lead Housekeeper Housekeepers (4)

Parks & Maintenance Supervisor

Maintenance Technicians (4) Seasonal Park Laborers

Parks & Facilities Manager

Parks & Facility Team – July 2016

Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE DEPARTMENT

Seasonal Park Laborers are responsible for general maintenance, irrigation, mowing, plant and flower care, tree care, and maintaining ball fields.

Maintenance Technicians are responsible for park maintenance, snow removal, preventative maintenance on buildings and facilities, and assist the recreation department with event set-up and clean-up. Housekeepers are responsible for cleaning and sanitizing over 11,000 square feet of ERBM locations which includes restrooms, fitness room, offices, locker rooms, and six park restroom facilities, in-house laundry duties, and room setups and take downs for events. Facilities Operations Supervisor is responsible for scheduling and supervising housekeeping staff, fitness equipment inspections and repairs as needed, and has a working knowledge of the fire alarm system and safety rules. Parks & Maintenance Supervisor is responsible for scheduling and supervising maintenance staff, assisting maintenance staff in maintenance of athletic fields, trails, turf management, etc. The Parks & Facilities Manager oversees all employees in the department and is responsible for budgeting, strategic planning, etc.

3,915

gallons of paper, aluminum cans, and plastic that was recycled in 2016

33


Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE ACCOMPLISHMENTS

ac pa re rk s of lan d

• Eradicated an old service road on the Phillip & Dorcas Jensen trail system to encourage users to stay on designated paths. ERBM encourages all trail users to remain on the designated path at all times. • Stained all wooden shelters and maintained a 18" wide trail throughout the park. • The Turf Management program (now in year two at ERBM) promotes healthy turf and prevents unsightly weeds to provide a safe and beautiful play area in all our parks. ERBM used a combination of 90% fescue and 10% bluegrass, practical broadleaf herbicide application, and four fertilizer treatments to accomplish a healthy turf this year. • The department focused on water removal techniques on the ballfields this past year to avoid game cancellations. Edges (concrete and skinned areas) were also worked on for both fields. • ERBM constructed a pedestrian bridge west of the archery range that allows park users to cross Sulphur Creek by foot. New signage was installed at the archery range and wash rock was added to the driveway leading to the range. • Installed new LED lights in Center parking lot. The new lights provide more light for the safety of our patrons Pedestrian bridge installation at the and help keep energy costs minimal at the facility. archery range. Late Summer 2016. • Installed a new flagpole in front of the Meeker Recreation Center. • Beautified the memorial and flower gardens around Paintbrush Park. • Drainage structures were added to shed water away from MRC and a new culvert was installed at Paintbrush Park to eliminate damaging water north of the Natatorium. • Chlorinators and automated controllers were installed in the Natatorium pump room and the sand was replaced in each pool's sand filter. • Resolved poor water quality in Natatorium drinking fountain by adding a filtration system. • Added hands free soap dispensers in front men's and women's restrooms. • Stainless steel shower shampoo and body wash dispensers were installed in all locker room Staff working at Drainage improvements showers. Sanderson Hills Park. at Paintbrush Park. Late Summer 2016.

34

99.9

August 2016.


CHALLENGES/OUTLOOK

• The department is continuing to discourage voles as their presence brings hundreds of feet of burrowed paths. • Due to erosion, Circle Park's north-western bank is washing way (10-12 feet within the last year). • The uncharacteristic warm weather has made it nearly impossible to set up the ice rink at Circle Park. • Broken water lines under Phillip & Dorcas Jensen required replacement/repairing of these lines. • In 2017, the department will continue working on their Turf Management program, Trail Maintenance program, Playground Inspection program, and will put new plaster in the spa and leisure pool at Meeker Recreation Center.

DEMAND MAINTENANCE REQUESTS MAINTENANCE REQUESTS 95

151

33

147

Pool Fleet

792

Parks

total

Meeker Recrea�on Center

366

Other

Note: These maintenance request numbers are after the implementation of the Manager Plus (M+) software system. Numbers from before 2016 were not effectively tracked. With the M+ system, maintenance requests will be tracked more efficiently.

FITNESS EQUIPMENT

Housekeeping also tracks the use of each fitness machine in the Meeker Recreation Fitness Room. In 2016, Treadmill #1 recorded 1,208 workouts for a total of 2,057.8 miles in 506 hours. The most popular day for a workout was Tuesday.

miles 2,057.8 logged on treadmill #1 Elliptical #1 logged a total of 953.4 miles in a total of 194 hours.

In 2016, 792 work orders were entered in the Manager Plus software program, averaging 2 work orders a day. Manager Plus tracks demand maintenance requests (requests that are not daily tasks). Of these, 661 were assigned to the Maintenance division and 106 to the housekeeping division.

Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE DEPARTMENT

Total cost of all work orders in 2016 was $54,319.50, which accounts for labor, parts, and other costs. Approximately 1,339 hours were spent on these requests.

HOUSEKEEPING BY THE NUMBERS

48,330 gallons of garbage/waste at the Meeker Recreation Center in 2016

25,056 number of towels laundered in 2016, which equates to 1,596 loads of laundry.

35


101 Ute Road Meeker, CO 81641

2016 ANNUAL REPORT 970-878-3403 www.MeekerRecDistrict.com

36

Profile for ERBM Recreation & Park District Line-Up

2016 Annual Report  

2016 Annual Report  

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