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2015

ANNUAL REPORT


ERBM Board/Executive Report

TABLE OF CONTENTS

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ERBM Board/Executive Report

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Message from ED..........................3 Organizational Chart.....................4 Intro & General District Info...........5 Key Projects...................................6

Operations/Administration

9

Financial.....................................10 Guest Services/ Center Usage......15 Marketing.................................17

Recreation

19

Community Events.....................20 Toddler/Pre-K (5 & Under)...........23 Youth (6-17)................................25 Adult (18+)..................................28 Active Adult (50+)........................31

Parks/Facility Maintenance 2

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of the ERBM Recreation & Park District

We here at ERBM are proud to present this 2015 Annual Report which highlights the many accomplishments, challenges, and the future outlook for our local Recreation and Park District. ERBM is committed to serving our community with quality programming and services throughout the year, with an aim toward continual improvement. In 2016, as we celebrate 35 years as a District, we are thankful for both past success and where we’ve come from, as well as for a bright future ahead and the many exciting opportunities on the horizon here in Meeker. It has been my distinct pleasure to work alongside so many passionate staff, committed Board members, and the countless involved and insightful community members and partner entities who invest into making our community better every day. We hope you will find this report both informational and affirming of the quality of life we all enjoy here in Meeker and please feel free to contact the District with any questions you may have.

ERBM Board/Administration

FROM THE EXECUTIVE DIRECTOR

Sean VonRoenn

ERBM Recreation & Park District Executive Director

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ERBM Board/Executive Report

ORGANIZATIONAL CHART STAFFING CHANGES

In March, the District Board of Directors completed the search for a new District Executive Director. Subsequently, the District also undertook a staffing reorganization which has streamlined operations and saved on overall personnel expenses.

Board of Directors

Executive Director

Administrative Services Manager

Parks & Facilities Manager

Recreation Manager

Information Technology Contracted

1 FT - Human Resources Generalist

Parks & Facilities Supervisor Housekeeping Supervisor

1 FT Marketing & Communications Specialist

Recreation Supervisor Aquatics

1 FT - Lead Housekeeper 2 FT - Housekeepers 3 PTNB Housekeepers

2 FT - Recreation Coordinators 3 PTNB - Recreation Assistants Seasonal - Recreation Assistants

2 FT - Guest Services Representatives 2 PTNB - Guest Services Representatives 1 PTB - Guest Services Representative

4

Recreation Supervisor

4 FT - Maintenance Technicians Seasonal - Park Laborers

1 FT Accounting Clerk

Administrative Services Supervisor

Recreation Supervisor

FT=Full Time | PT=Part Time | B=Benefited | NB=Non Benefited

1 FT - Recreation Coordinators 6 PTNB - Dance/ Fitness Instructors Seasonal - Recreation Assistants

1 FT - Recreation Coordinator (Aquatics) 8 PTNB - Lifeguards Seasonal - Lifeguards 2 PTNB - Childcare Attendants


the

MISSION

The ERBM Recreation & Park District creates year-round recreational, cultural, and outdoor experiences that improve well-being and promote a vibrant community for the residents, visitors, and future generations of Eastern Rio Blanco County.

THE BOARD of DIRECTORS BRIEF HISTORY

Zach Clatterbaugh President

Founded in 1981, Eastern Rio Blanco Metropolitan (ERBM) Recreation & Park District is a special district in Rio Blanco County of Colorado. Based in the eastern portion of the county, the District's main office is located in Meeker. The Center, built in 2008, is the headquarters for District operations and also features a fitness room, aquatic center, lounge, multipurpose room, and dance studio. The District also maintains the parks in Meeker, which feature open spaces, play equipment, fishing locations, hiking trails, and a mountain biking flow course.

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ERBM Board/Executive Report

INTRO

basics you need to know about the District

Kent Walter Vice President

Kris Arcolesse Secretary

Travis Mobley Treasurer

CORE VALUES

Respect Service Quality Experiences Open Communication Operational Excellence Stewardship Trust

Drew Varland Director

MANAGEMENT

Sean VonRoenn | Executive Director Dondi Glasscock | Administrative Services Manager Shelly Rogers | Recreation Manager Rodney Gerloff | Parks & Facilities Maintenance Manager

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ERBM Board/Executive Report

KEY PROJECTS

2015's best and brightest accomplishments and achievements

STRATEGIC PLAN

ERBM staff completed a six-month strategic action planning process that will assist with guiding District operations over the next three year period. With feedback from four well-attended community focus groups, the District Board of Directors, and all staff, there were significant revisions to ERBM’s organizational mission, values, priorities, and goals, which ultimately led to the creation of 50+ action items with specific measurable outcomes. The complete strategic plan can be found at www.MeekerRecDistrict.com.

Strategic Plan Process

MARKETING

With the addition of a Marketing & Communications Specialist, ERBM messaging has been greatly enhanced. Expanded Line-Up brochures, social media presence, and many other outlets continue to establish a positive brand for ERBM in our community.

SAFETY & SECURITY PLAN

Staff implemented a complete overhaul of the District’s Safety & Security Manual which will provide essential direction and training on agency-wide safety protocols, policies, and procedures. Additionally, a newly-formed Safety Committee will meet quarterly to assist with oversight of ERBM’s programs for risk management, worker’s compensation, and safety audits.

TOWN PARK PHASE II RENOVATION DESIGN

Construction design documents are 90% complete through 2015 in anticipation of the project moving forward with a phased approach that will include the completion of river bank mitigation and access work. This will be followed by several park amenity improvements, including: walkways with decorative wayside features, activity pavilion with updated basketball, volleyball, and a play structure, as well as enhanced drainage, parking, and signage for this signature community park.

6


BALLFIELD FEASIBILITY STUDY & UTE PARK CONCEPTUAL DESIGN

A thorough review of several potential sites for the addition of diamond shaped ballfields in Meeker led to the investigation of Ute Park as a potential location. A conceptual design was completed for the installation of two diamond ballfields on the northeast corner of the Ute Park property and the District has collaborated with the Town of Meeker to engage various stakeholders to explore this project further.

PAINTBRUSH PARK BALLFIELD RENOVATION

Field dimensions were cut in, new bases and anchors were installed, and several tons of infield mix was added to the fields bringing them not only into compliance, but also back to higher level of field play.

6TH STREET BALLFIELD RENOVATION

Maintenance staff responded to significant community feedback for the skinning of an additional diamond infield at 6th Street Park to help increase practice field space.

ERBM Board/Executive Report

KEY PROJECTS

2015's best and brightest accomplishments and achievements

ANNUAL FACILITY SHUTDOWN MAINTENANCE PROJECTS

Several critical natatorium maintenance issues took precedence during the May facility closure, including: pool tile replacement, pool lighting, pool windows, truss repair, furniture and equipment replacements, natatorium painting, as well as a spa area mural, exterior gutters, and several other scheduled maintenance items.

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ERBM Board/Executive Report

KEY PROJECTS

2015's best and brightest accomplishments and achievements

OTHER NATATORIUM IMPROVEMENTS

Based on guest feedback, Aquatics and Maintenance staff completed the re-installation of the lap pool diving board. Additionally, sphagnum moss was installed to filter water in the leisure pool and hot tub and has had a great impact on water quality and is also reducing the amount of chemicals used.

MAINTENANCE SOFTWARE IMPLEMENTATION

The Maintenance Department has been working diligently with ERBM’s contracted IT services to institute an automated work order management system that will allow for streamlined processing of maintenance requests, report generation, and asset management.

ERBM PARTNERSHIP AGREEMENTS

Throughout 2015 various community entities’ collaborative relationships with the District were evaluated and outlined into specific MOU agreements which has brought clarity and direction to these efforts.

TRAIL SIGNAGE IMPROVEMENTS & FENCING

In collaboration with the Town of Meeker, ERBM completed the installation of a signage kiosk and trail fencing that finishes off the Anderson Gulch connection to the Hill Street parking lot. Additional directional signage was also installed at the 7th Street trailhead and signs in Phillip & Dorcas Jensen Park were clarified.

TOT SPOT DROP-IN CHILD CARE REIMPLEMENTATION

In response to significant community feedback, the Recreation Department reinstituted drop-in child care at the recreation center, available Monday through Thursday. Participation in this service steadily increased throughout the latter portion of 2015.

MRC EXTERIOR SIGN & LIGHTING

The 2015, fall and winter months saw the installation of a backlit “Meeker Recreation Center” exterior sign, as well as a holiday season lighting display that was very well received.

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Operations/Administration

ADMINISTRATIVE SERVICES

ADMINISTRATIVE SERVICES

The Administrative Services department of the District is responsible for budget oversight, payroll, long-term planning, marketing and communication, human resources, program registration, guest services, and general administrative tasks.

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Operations/Administration

FINANCIAL REPORTS

2015 year analysis by the numbers

ACCOMPLISHMENTS/HIGHLIGHTS

• Implemented zero-based budgeting, which led to increased oversight by management and cost containment. • Implemented new contract forms which streamlined the process. • Board adopted financial policies in late 2015.

CHALLENGES

IT infrastructure limitations (internet) remained one of the biggest challenges in the administrative department in 2015. These issues slowed transaction times and limited key management software from functioning at its highest level. The addition of broadband in 2016 will hopefully alleviate this issue.

DISTRICT REVENUE TOTAL DISTRICT REVENUE

*

* 10

As a result of bond over collection, the 2015 mill levy was reduced as a one-time reimbursement.


REVENUE SOURCE DETAILS

WHERE DOES TAX RECEIPT MONEY COME FROM?

TAX RECEIPTS REVENUE

Operations/Administration

FINANCIAL REPORTS

2015 year analysis by the numbers

* *

As a result of bond over collection, the 2015 mill levy was reduced as a one-time reimbursement.

REVENUE – MEMBERSHIP & DAILY DROP IN SALES

11


Operations/Administration 12

FINANCIAL REPORTS

2015 year analysis by the numbers

REVENUE SOURCE DETAILS CONTINUED REVENUE – ACTIVITY REGISTRATION FEES


2015 year analysis by the numbers

DISTRICT EXPENDITURES TOTAL DISTRICT EXPENDITURES

EXPENDITURES – OPERATATION & CAPITAL IMPROVEMENT PROJECTS (CIP)

Operations/Administration

FINANCIAL REPORTS

2015 CIP Projects Pool Renovations Ball Field Renovations Town Park Phase II Design 2013 CIP Projects Sanderson Hills Park Paintbrush Park Playground Equipment

2012 CIP Projects Phillip & Dorcas Jensen Memorial Trails Town Park Playground Equipment

2014 CIP Projects PDJ Flow Trail Fitness Room Equipment Aqua Climb Walls

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Operations/Administration

FINANCIAL REPORTS

2015 year analysis by the numbers

BOND FUND REVENUES & EXPENDITURES BY FISCAL YEAR

In November of 2005, the voters of the ERBM Recreation & Park District approved a construction bond to build the Meeker Recreation Center. The bond was set in the amount of $4.8 years ahead of million with a 20 year debt repayment sc hedule in paying off schedule (to be paid off in 2025). the bond to build th e Meeker Recreation Ce In 2014, 11 years ahead of schedule, nter the bond was paid off.

11

INTEREST INCOME INTEREST REVENUE

ok

utlo O 6 1 0 2

dopted Newly a policy ent investm nt and stateme ee committ

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2015 center usage and membership information

ACCOMPLISHMENTS/HIGHLIGHTS

• In 2015, the customer scholarship process was updated when the Board adopted the Reduced Rate Program. The program had 94 patrons involved last year. • Customer appreciation and hospitality tables were incorporated throughout the year. Tables with snacks and beverages were set up at Thanksgiving and Christmas, with prize drawings held in December for items such as annual memberships, goggles, and Meeker Recreation Center gift certificates.

38,273

DID YOU KNOW Busiest Months at MRC Members: Jan, Feb, Mar Drop Ins: June, July Busiest month to date: Febraury 2010 with 4,614 Visits

FACILITY USAGE – ANNUAL

Operations/Administration

GUEST SERVICES

36,028 32,707

31,177

33,354 30,105

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Operations/Administration

GUEST SERVICES

2015 center usage and membership information UNIQUE USAGE BY MEMBERSHIP TYPE 2010 2011 2012 2013 349 283 305 267

2014 251

2015 284

Active Adult (55+) Family (Each Pass Holder)

181 568

185 459

181 560

165 552

180 454

179 536

Child/Youth Total

45 1143

43 970

45 1091

56 1040

46 931

42 1041

TYPE Individual Adult

FACILITY USAGE – 2015 BY MONTH 3,461 3,324 3,371 2,853 1,465 (Annual Shutdown)

2,167

3,021 3,088 2,970 2,546 2,647 2,441

MEMBERSHIP BLITZ

ERBM Recreation & Park District runs a membership discount, The Blitz, during the first 15 business days of each new year. During this time, patrons may purchase their annual memberships at a 50% discount.

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Notes: The drop in 2011 reflects a change from 50% off memberships to 30%, which was not well received by patrons.


how we got the word out

ACCOMPLISHMENTS/HIGHLIGHTS

• The Line-Up received a facelift this year with a new overall design and updated category designations. The print cycle was changed from every other month to four times a year; this helped divide programs and activities into the seasons and reduce overall costs. Next, the categories were adjusted to help patrons better find the programs for which they could enroll in by grouping activities by age. Late in 2015, the Line-Up also received a glossy front and back cover for a more professional look. • In July, the District constructed and presented a Parks & Trails map for most of our parks and trails in the community. The main focus of this map was to present the trails of Phillip & Dorcas Jensen Memorial Park to the community and for visitors to better find these amenities.

Operations/Administration

MARKETING TOOLS

CHALLENGES

With the Marketing/Communication Specialist position being filled in June of 2015, the year has been primarily a learning time. Strides have been made to learn the software and programs needed for the position, with the website design/function being one of the hardest to learn. Another challenge has been to find the trends on where our community is gathering information about our District. We believe a majority of the public is reached with our Line-Up publication and advertisements in the local paper, but we must research new forms (e-blasts, digital newsletters, signage, banners, etc.) to better reach our intended markets for each of the recreation programs and District facilities.

OUTLOOK

Marketing in 2016 is already taking shape to be a busy year. Top priority will be placed on creating a marketing operations manual as well as a comprehensive marketing plan, with completion set in early 2018. Other Tasks/Items to Complete • Implement of a monthly digital newsletter for local schools. • E-blasts to patrons. • Online registration. • Website upgrades/redesign. • Grow social media presence. • Increase frequency of photographs and press releases in local paper. • Explore advertising venues (i.e. directional signage, main street banners, radio, etc.).

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Operations/Administration

MARKETING/COMMUNICATIONS how we got the word out

LINE-UP

1,880

average number of Line-Up publications direct mailed to Meeker residents per issue

• Distributed 4 times a year (Spring, Summer, Fall, & Winter). • 2,200 issues printed per season. • Issues distributed to Meeker Chamber, Watts Ranch Market, Meeker Recreation Center, and other District facilities for patrons. • Average 34 pages per issue.

PRINT ADVERTISING

Another form of marketing is found in the local newspaper, The Herald Times. Each issue, distributed on Thursday, features a 1/4 page ad with upcoming District Happenings. Special events garner larger ads up to a full page. Press releases and photos are also submitted for possible inclusion for many of the District events. Job openings, bid nominations, and budget notices are also purchased in the classified section of the paper of users view the District website on as needed.

60.71%

their desktop. Less than 40% view on their mobile phone or tablet.

WEBSITE

The District maintains www.MeekerRecDistrict.com as its internet headquarters for listing all programs, board documents, center information, job postings, and more. SESSIONS

PAGEVIEWS

USERS

user is actively engaged in the website

total pages viewed on the website

unique users to the website

11,055

27,682

7,098

Website traffic is generated mostly through organic searches (i.e. Google searches for "meeker rec center") with 54.7% of viewers using this method. The remainder comes through referrals from partnering websites (Meeker Chamber, White River Inn, etc.), direct by typing in the actual website, and using the link on our Facebook page.

26%

18

increase in Facebook followers in 2015

SOCIAL MEDIA

The District is just scratching the surface on the social media front. Our District Facebook page has been in existence since December of 2013, with 483 followers as of the end of 2015. Roughly five posts are posted each week informing our followers of District happenings and sharing event photos.


Recreation Department

RECREATION DEPARTMENT

RECREATION

The Recreation department is responsible for program and activity planning and execution. The department also manages one aquatic facility at Meeker Recreation Center. These services are for all ages.

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Recreation

COMMUNITY/SPECIAL EVENTS

recreation department programs and activities for the community

ACCOMPLISHMENTS/HIGHLIGHTS

• Range Call Kids Events, Community Appreciation Day, Pumpkin Eats n’ Treats, and Breakfast with Santa have maintained steady participation over the last several years and are well received by the community. • 560 community members attended the Summer Entertainment Series, which included three separate concerts in 2015. • Moved the May outdoor movie to the 4-H Community Building to provide a warmer venue resulting in increased participation. • Partnered with Meeker Chamber of Commerce to enhance Meeker’s Beautification Program. • Added 10 new raised beds, a new table bed, and irrigation to each bed in the Community Garden. All of the garden beds were assigned to and planted by local residents. Four garden workshops were held to increase local garden knowledge. • Partnered with the Historical Society to provide a history camp (History in Your Backyard) for the third year. Participation has increased from 19 to 29 participants. • Partnered with multiple community and non-local organizations/agencies to bring new and improved programs and events to the community. For example, ERBM partnered with Meeker Arts & Cultural Council (MACC) to enhance a community event, Meekerpalooza, by having the Adult Triathlon race finish line at the Meekerpalooza event. • World’s Largest Swim Lesson drew 59 participants, contributing to setting a new Guinness World Record.

CHALLENGES

• Community calendar—continuous struggle to avoid event conflict with the District’s own events/programs and those of the community. • Venue change to Town Park for Movies Under the Stars created unforeseen issues. Participation at outdoor movies was on the decline in 2015. • The weather proved to be difficult with conditions sometimes affecting outdoor programs. When weather conditions were extremely cold or hot, participation numbers declined (e.g. The Family Ice Fishing Day, Winter Blast, and Youth Fishing Day). • The new Justice Center was under construction which limited grassy areas and outdoor basketball courts in the downtown courthouse space. As a result, some events were relocated.

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recreation department programs and activities for the community

OUTLOOK

• Development of annual community calendar of events to be completed and distributed in early 2016. • Each event will be scrutinized through an event debriefing process designed to assist in decision making regarding any potential changes. • Condense the time frame in which concerts are held to July through mid-August to avoid conflict with other entities who are planning to hold concerts in June and September. • Movies Under the Stars will be replaced with indoor movies (Movies Under the Big Top) during the slower winter months, pairing them with community fundraisers. • Organize and implement a cribbage tournament in January. • Upgrade Community Appreciation Day to incorporate new ideas. All District staff members and board members will help at the event to show appreciation to the community. • Increase the amount of feedback forms returned by participants by changing the method of delivery (i.e. digital, phone, interview, survey, etc.). • Hold more aquatic family-friendly events (such as an all-ages free swim lesson day each quarter). • Collaborate with the high school to develop a lifeguard recruitment program and educate students about the numerous employment opportunities at ERBM. • Expand Meekerpalooza/MACC partnership to include revised race format (10K) and metal art competition to attract more participants to the event. ANNUAL PARTICIPATION COMMUNITY/SPECIAL EVENTS - FREE PROGRAM 2013 Community Appreciation Day 300

2014 300

2015 300

Beautification Community Garden

-

8

41 20

Community Garden Workshops Summer Entertainment Series Movies Under the Stars Range Call Kids Events Pumpkin Eats 'n Treats Breakfast with Santa Discover the Parks Paintbrush Rush National Rootbeer Float Day National Night Out Movie Under the Big Top Family Ice Fishing Day Winter Blast Youth Fishing Day World's Largest Swim Lesson Zombie Run Totals

55 500 450 98 25 95 24 1,547

60 500 440 35 100 130 40 102 30 20 1,765

51 560 44 81 500 460 40 76 120 150 60 198 45 121 59 35 2,961

Recreation

COMMUNITY/SPECIAL EVENTS

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Recreation 22

COMMUNITY/SPECIAL EVENTS

recreation department programs and activities for the community ANNUAL PARTICIPATION & REVENUES COMMUNITY/SPECIAL EVENTS Participants PROGRAM 2013 2014 2015 2013 Perfect Pooch 8 8 Horseback Trips Hunter Education

67

49 58

22 62

Adult Triathlon Kids Triathlon History in Your Backyard Father Daughter Ball Run for Your Life 5K Race Main Street Madness 3-on-3 Basketball Self-Defense Totals

11 23 12 25 262 9 409

19 19 19 54 306 16 548

20 26 29 61 328 19 11 586

Revenue 2014 $160

2015 $180

$716

$1,225 $749

$945 $774

$165 $345 $120 $250 $3,930 $270

$285 $300 $190 $445 $5,325 $560

$5,796

$9,239

$300 $230 $290 $756 $5,615 $700 $169 $9,959


recreation department programs and activities for 5 & under

ACCOMPLISHMENTS/HIGHLIGHTS

• Creative Movement and Tumble Fun classes were filled to maximum. The waiting list was accommodated by adding a second class to each program. • Purchased large roll-out mats for tumbling that are easier to maneuver, which made transition from gym floor to mat more efficient. • Increased Tiny Programs participant numbers from 114 in 2014 to 440 in 2015, due to increased offerings in a variety of classes. • Planned several on-site Tiny Programs around Tot Spot hours to accommodate families with multiple children of different ages. • Showed increased participation for Itty Bitty Pool Parties this year, resulting in a higher percentage of cost recovery. • Tot Spot, the onsite child care, returned in August with 422 usages throughout the rest of 2015.

Recreation

TODDLER/PRE-K EVENTS

CHALLENGES

• Limited room/pool space available for Tumble Fun, Tiny Programs, Creative Movement, and Swim Lessons. • Several of the off-site Tiny Programs are held where Tot Spot is not available. This limited the ability of families with children of multiple ages to participate. • The weather conditions affected outdoor programs, resulting in relocation to indoor venues often. • A small number of feedback forms were returned by patrons.

OUTLOOK

• Continue providing quality programs and work on retention rates of participants. • Research new ideas for current and new programs to improve quality and diversity of offerings. • Train more staff members in Tiny Programs to continue to provide high quality experience and accommodate expansion. • Increase the amount of feedback forms returned by participants by changing the method of delivery (i.e. digital, phone, interview, survey, etc.).

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Recreation

TODDLER/PRE-K EVENTS

recreation department programs and activities for 5 & under ANNUAL PARTICIPATION & REVENUES TODDLER/PRE-K EVENTS Participants Revenue PROGRAM 2013 2014 2015 2013 2014 Creative Movement 47 42 34 $1,824 $1,476 Tumble Fun Tiny Programs

*

Pre-K Soccer Parent/Child Swim Lessons Pre-School Swim Lessons Itty Bitty Pool Parties Tot Spot Totals

*

24

2015 $1,289

66 275

48 144

48 440

$1,612 $1,449

$1,616 $1,564

35 25 99 39 586

29 24 92 55 434

34 20 78 85 422 1,161

$317 $524 $1,961 $173.50

$310 $401 $469 $476 $1,133 $1,856 $152.50 $176 $781 $6,721 $8,534

$7,861

Tiny Programs: In 2015, a free event (Tiny Open Gym) was added. Therefore, even though the participation numbers increased significantly, the revenue only grew minimally.

$1,640 $1,915


recreation department programs and activities for youth

ACCOMPLISHMENTS/HIGHLIGHTS

• Added Kickline, Contemporary Dance, and Dance Camps. • Expanded the Summer Camp series and increased participation from 17 to 162 children. • Youth Volleyball was added to the Activities LineUp and had a very successful first year with 24 participants. • Private swim lessons saw an increase in participation numbers and revenue from 2014 to 2015. • Teen Trip participation numbers dropped by 24 in 2015, but revenue increased by $1558, as a result of staff adhering to cost recovery goals.

Recreation

YOUTH (6-17) EVENTS

CHALLENGES

• Attempted to accommodate all waiting lists for dance, but limited by space and staff. • Other organizations and individual community groups offered similar youth sports that affected participation numbers (i.e. Little League Baseball and Softball). • The weather proved to be difficult with conditions sometimes affecting our outdoor programs. For example, the baseball and softball field were deemed unplayable for most of the Spring due to the excessive amount of moisture received. • The baseball and softball field improvements and installation of the dirt infield at 6th Street Field impacted the time the fields could be utilized. • Outside organizations that use the fields affected District outdoor programs. • Working around the School District's needs for the gym sometimes proved to be difficult. For example, programs are unable to start until after 6p.m. • Lack of aquatic staff affected aquatic programming and offerings. • Only two certified swim team coaches.

OUTLOOK

• Continue expanding the Summer Camp programs. • Partner with the Meeker Public Library to introduce a robotics program. • Due to increased participation in Little League Baseball and Softball, only introductory baseball/ softball programs will be offered in 2016 (T-ball & Coach/Machine Pitch). • Utilize Recreation Assistants and Recreation Coordinators as umpires/referees for programs that warrant that skill level. • Recruit, retain, and recognize volunteer coaches as a priority. • Support volunteer coaches by providing extra staff assistance and coaching manuals specific to each sport. • Train more staff in WSI-certification to accommodate a higher number of swim lesson participants. • Screen semi-private swim patrons prior to starting lessons to determine if patrons are at the same skill levels. • Train staff to coach swim team. • Split Technique and Youth Fitness participants into a junior and senior class by skill level. • Visit schools to raise awareness of aquatics programs.

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Recreation

YOUTH (6-17) EVENTS

recreation department programs and activities for youth ANNUAL PARTICIPATION & REVENUES YOUTH ATHLETICS Participants PROGRAM 2013 2014 2015 2013 Baseball 44 28 23 $942 Softball Coach Pitch

26

Revenue 2014 $666

2015 $897 $440

14 11

13 13

22

$273 $206

$285 $228

T-Ball 31 Soccer 84 Flag Football 55 Basketball - MYB Boys 39 Basketball - MYB Girls 24 Basketball - Junior Dribblers 11 Basketball - Little Dribblers 13 Volleyball Golf 20 Start Smart Sports 11 Youth Open Gym Basketball 79 Youth Open Gym Volleyball Youth Open Gym Baseball & Softball 1 MHS Football Clinic MHS Track & Cross Country Clinic 19 MHS Holiday Hoops Clinic 97 MHS Summer Basketball Clinic MHS Baseball Clinic MHS Volleyball Clinic MHS Cheer Clinic Colorado Rockies Skills Challenge Denver Nuggets Skills Challenge 11 Punt, Pass, & Kick 6 Hershey Track & Field Games/Run, Jump, Throw 6 MLB Pitch, Hit, & Run 7 3-on-3 Basketball Tournament 10 Karate Swim Lessons 81 Private Swim Lessons 39 Swim Team and 63 Technique & Fitness Youth Swimming Totals 776

39 69 39 38 16 29 28 22 98 31 14 44 32 43 18 39 11 12 19 10 124 29 25

37 61 36 25 31 29 24 24 24 20 112 1 12 32 18 68 15 33 16 20 3 20 19 8 11 10 7 100 37 38

$480 $1,519 $884 $595 $353 $141 $136

$696 $1,578 $680 $578 $283 $548 $551

$501 $102 $276

$628

$300

$260

$1,786 $3,231 $2,879

$2,879 $2,400 $1,453

855

936

$14,604 $13,047 $17,894

$785 $1,501 $928 $885 $1293 $620 $524 $881 $540 $323

$300 $197 $2,866 $3,056 $1,858


recreation department programs and activities for the youth

ANNUAL PARTICIPATION & REVENUES YOUTH GENERAL Participants PROGRAM 2013 2014 2015 2013 Summer Camps 17 162 Kickline Leaps & Turns

-

24

6 12

Contemporary Dance Jazz Academy Tap Academy Dance Camp Tumbling Friday Fun Teen Party Teen Splash/Karaoke Bash Teen Trips Elementary School Testing Party Totals

64 30 80 53 120 347

49 19 94 144 130 477

8 48 20 17 78 29 54 12 120 180 746

Christy Knight Photo

Revenue 2014 2015 $340 $2,400 $816

Recreation

YOUTH (6-17) EVENTS

$180 $745

$5,760 $2,700

$4,410 $1,710

$2,518

$1,992

$840 $4,410 $1,935 $400 $2,630

$393

$1,871

$3,426

$11,371 $11,139 $16,966

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Recreation

ADULT EVENTS

recreation department programs and activities for 18+

ACCOMPLISHMENTS/HIGHLIGHTS

• Adult Dance participation numbers increased from 12 in 2014 to 49 in 2015, due to increased offerings in a variety of classes (Couples Dance and Adult Tap). • Expanded the age range for Morning Splash, Monthly Movie Matinee, Pickleball, and Craft Activities. • Continued to maintain a high retention rate for fitness instructors. • Introduced a 30-minute fitness class (Butts & Guts) for a quick and intense workout to meet the needs of patrons. • Introduced a mid-morning fitness class during Tot Spot time to accommodate mothers of young children, which was very well attended. • Consistently retained high participant numbers in aquatic fitness classes.

CHALLENGES

• Introduced several different types of sports options for open gym as determined by current interest trends within the community, which had limited participation. • Due to limited space for fitness, craft activities, and athletic programs in the evenings, the start time for these adult programs was too late for some participants wishing to attend. • There was a decline in early morning fitness class registration.

OUTLOOK

• No offsite child care options provided for fitness and athletic programs. • Data from previous years was not recorded for all programs. Therefore, the total participation numbers from 2013 and 2014 is difficult to compare to 2015. • The weather proved to be difficult with conditions sometimes affecting outdoor programs (i.e. Coed Softball rainouts). • Several sessions of Scuba Club were cancelled due to low enrollment. • Introduced Summer Aqua Club, but had low attendance. • Coed Softball enrollment was the lowest it has been since its inception.

• Research national and community trends to provide opportunities for fitness and athletic needs based on current trends. • Continue to provide unique fitness challenges. • Work on advertising, recruiting, and changing the current Coed Softball program format in an effort to increase participation numbers. • Continue to offer and promote a variety of adult open gyms. • Aquatic Fitness will become a part of the Aquatics Division. • Provide fitness training to instructors in order to maintain high quality classes. • Work with the Marketing Department to diversify advertising in an effort to draw more patrons to adult activities. • Increase the amount of feedback forms returned by participants by changing the method of delivery (i.e. digital, phone, interview, survey, etc.).

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recreation department programs and activities for 18+ ANNUAL PARTICIPATION & REVENUES ADULT FITNESS Participants PROGRAM 2013 2014 2015 2013 20-20-20 18 Aqua Burn, Aqua Zumba Body Barre

34 12

3 49

15

Body Blast Boot Camp, Extreme BOSU Blast Butts & Guts Core Concepts, Dynamics Crank it Core, Spin Express Fitness Flood Fitness Workshops Hydro Tone, Power, Fit Kickboxing Morning Splash (Senior Splash in 2014-2015) Pilates, Mind-Body-Mat Rev-X POW, Ripped, Circuit Mania, Build Burn Step 'n Core, Strong Swimming Techniques Tai Chi Water Warrior, Fusion Yoga Yogalates Zumba, Hip Hop, Family Friendly Totals

26 12 14 31 31 6 10 14 10 77

7 12 5 18 50 24 31

20 14 15 24 32 14 27 6 63

58 24 6 7 13 12 64 27 51 539

44 22 38 15 11 31 84 7 60 511

33 18 26 8 24 7 80 14 458

Revenue 2014

Recreation

ADULT EVENTS

2015 $518

$1,006 $96

$60 $1,504

$710 $360 $560

$95 $545 $68

$600 $1,440 $210 $92 $560 $400 $3,646

$720 $1,465

$897 $824 $280 $279 $1,102 $725

$570 $1,416

$943 $240 $2,441

$2,094 $1,584 $240 $245

$1,217 $880 $1,763 $600

$455 $180 $2,121 $580 $2,082 $19,261

$404 $1,064 $2,537 $235 $1,472 $16,615

$948

$1,501 $425 $1,051 $176 $1,121 $711 $3,621 $488 $18,291

29


Recreation

ADULT EVENTS

recreation department programs and activities for 18+

ANNUAL PARTICIPATION & REVENUES ADULT ATHLETICS Participants PROGRAM 2013 2014 2015 Adult Dance 26 12 49 Adult Coed Softball

8

7

4

Adult Open Gym Dodgeball Adult Open Gym Pickleball

-

-

62 136

Adult Open Gym Kickball Adult Open Gym Basketball Adult Open Gym Volleyball Adult Open Gym Frisbee Total

34

19

19 26 130 29 455

Revenue 2013 2014 $455 $408

2015 $911

$1,430

$1,400

$750

$1,885

$1,808 $1,661

ANNUAL PARTICIPATION & REVENUES ADULT GENERAL Participants Revenue PROGRAM 2013 2014 2015 2013 2014 2015 Dance Workshop 15 7 $375 $230

30

Monthly Movie Matinee (Previously Active Adult) PIGS

-

-

41

-

-

28

Scuba Club Splatz Summer Aqua Fitness Challenge Totals

16 16

3 18

8 20 7 28 139

$260

$24

$64 $491 $71

$260

$399

$856


recreation department programs and activities for 50+

ACCOMPLISHMENTS/ HIGHLIGHTS

• Socials were well attended and received positive feedback. These socials create a fellowship for this demographic. • Introduced Pickleball to the LineUp resulting in a successful first year with 181 participant usages.

Recreation

ACTIVE ADULT EVENTS

CHALLENGES

• New programming can, at times, be met with resistance. • Data from previous years was not recorded for all programs. Therefore, the total participation numbers in 2013 and 2014 are not comparable to 2015. • Providing acceptable pool temperatures for this population. • The decrease in participation for Active Adult Trips due to a fewer number of offerings.

OUTLOOK

• Increase the amount of feedback forms returned by participants by changing the method of delivery (i.e. digital, phone, interview, survey, etc.). ANNUAL PARTICIPATION & REVENUES ACTIVE ADULT Participants PROGRAM 2013 2014 2015 2013 Gentlemen's Group 242 Game Day Active Adult Activities

-

16

123 24

Coffee & Crafting Active Adult Trips Spring Social Holiday Social Senior Splash (moved to Adult in 2015) Active Adult Pickleball Totals

134 77 211

14 121 31 182

33 61 100 110 63 183 939

Revenue 2014

2015

$80 $1,585

$1,110

$238 $1,021

$3,646

$1,416

$2,441

$5,231

$2,606

$3,700

31


Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE

PARKS & FACILITIES MAINTENANCE

The Parks & Facilities Maintenance department is responsible for park and facility maintenance and housekeeping duties at all District facilities and parks in Meeker.

32


facility improvements, park totals, and maintenance details

RECREATION CENTER SHUTDOWN

In May of 2015, the Annual Maintenance Shutdown of the Recreation Center included many projects centered in the Natatorium. The new tile installation above the water line in all the pools was completed. Sheet-rock was repaired due to a previous lack of control of the humidity in the area. A new coating of paint to the walls and to the slide structure was completed as well. Lighting was improved to address concerns of visibility in the pools. The new fixtures are the first large integration of LED lighting fixtures at the District, which should provide more electrical efficiencies. New gutters were installed on the exterior of the facility in an attempt to direct run off water away from the building foundation. Repairs were made to the steel roof trusses, which had rusted out exterior ends due to the lack of temperature control in the Natatorium. Total projects costs were approximately $173,500.

Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE

ATHLETIC FIELD IMPROVEMENTS

Budgeted field renovations were completed, field dimensions were cut in, new bases and anchors installed, and several tons of infield mix added to the fields, bringing the fields not only into compliance, but also back to higher level of field play. Total project costs were approximately $38,000. The Maintenance Deptartment oversaw a practice field installation at the 6th Street Park with field dimensions cut in for multiple use and infield mix was added. This creates an additional practice field for use by community teams, which will diminish some of the field congestion at Paintbrush Park. Total project costs were approximately $13,500. Additionally, the Maintenance Department implemented new turf management practices throughout the 2015 field prep and usage season, which will yield a more resilient turf, better water management, and an overall healthier appearance.

STAFF TRAINING

The Maintenance department has a goal of completing as much work "in-house" as possible. Along that line, several staff attended certifying schools such as AFO (Aquatics Facility Operator) certification, CPSI (Playground Safety) Training, and back flow preventer inspection training.

33


Parks/Facility Maintenance

PARKS/FACILITY MAINTENANCE

facility improvements, park totals, and maintenance details

MAINTENANCE OPERATIONS AUTOMATION

The District will be implementing an automated system for requesting and tracking work requests, equipment inventory, asset management, depreciation schedules, preventative maintenance, and capital planning. In 2015, Maintenance staff compiled and input District assets, personnel, equipment, fleet information, etc. into the Manager Plus software system, as well as worked with IT services and trained front-line staff in preparation for full deployment to coincide with the installation of fiber broadband services in 2016. The Manager Plus software will allow for refined work request tracking, communication, and reporting without the use of outdated paper forms. Ultimately, this project will allow for accurate and regular assessment of the work conducted by the Maintenance and Housekeeping staff.

MAINTENANCE REQUESTS ROOM SET UPS

Note: These maintenance request numbers are prior to the implementation of the Manager Plus software system. Numbers are expected to be higher in future years due to more efficient tracking of requests.

DISTRICT INVENTORY OF PARKS PARK NAME ACRES 11th Street Park 0.8

34

12th Street Park 6th Street Field

0.5 2.9

Circle Park Phillip & Dorcas Jensen Memorial Park Paintbrush Park Sage Hills Park Sanderson Hills Park Town Park Total

7.5 57.3 21.4 0.8 3.0 5.7

FEATURES Basketball Court Playground

Baseball Field, Multipurpose Field Open Water, Open Field, Shelter Hiking Trails, Bike Flow Course, Shelter Ball Fields, Archery Range, Shelter, Playground Tennis Loop Walk, Restrooms, Soccer Field Playground, Shelter, Restroom

99.9 acres of park land


PARTNERSHIPS & MOUs - 2015 Meeker Arts & Cultural Council

$11,480

Meekerpalooza, Drama Production, Outreach

Rio Blanco Golf Association

$2,100

Youth Golf Tournament

Mountain Valley Bank

$3,300

Fall Festival

Range Call

5K, Tent, Brochure/Poster Design, etc.

Meeker Classic Sheepdog Championship Trials

$4,000

Meeker Chamber of Commerce Pioneers Medical Center

Handler Passes, Stage, Tent Beautification/Downtown Planters

$500

Scrub Shirt Classic assistance, Blazin' Trails

Colorado Parks & Wildlife

Hunter Education, Family & Youth Fishing

Meeker School District

Sports Clinics, Bully Education, High School Party, etc.

Lions Club

Family Ice Fishing, Youth Fishing, Breakfast with Santa

Meeker Police Department

$500

Affiliate Organizations

AFFILIATE RECREATION ORGANIZATIONS

meet the other recreation organizations we partner with throughout the year

National Night Out

OTHER AFFILIATES & RECREATION ORGANIZATIONS Bureau of Land Management

Baseball & Softball - Little League

4-H

Competitive Fastpitch Travel Softball

Forest Service

Competitive Baseball

Old West Heritage Culture Center

Wagonwheel Trails OHV Club

RBC Historical Society

Snowmobile Club

Meeker Mustang Football

Girl Scounts

PeeWee Wrestling

Boy Scouts

MHS Athletics

SCUBA Club

Special thanks to all our community partners who work with us to "create recreational, cultural, and outdoor experiences that improve well-being and promote a vibrant community" here in Meeker!

Meeker Sportsmans Club

35


101 Ute Road Meeker, CO 81641

2015 ANNUAL REPORT 970-878-3403 www.MeekerRecDistrict.com

2015 Annual Report  
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