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Title Meeting Date

AGENDA February Board Meeting Monday, 13th February 2012

CONFIRMATION OF PREVIOUS MINUTES DISCIPLINARY HEARING CEO's REPORT THINK TANK SAFETY COMMITTEE MINUTES FUNCTIONS REPORT MATCH COMMITTEE MINUTES BOWLS MANAGERS REPORT No Report BUILDING COMMITTEE REPORT MOTEL MANAGERS REPORT SPECIAL BOARD MEETINGS Nil MARKETING COMMITTEE MINUTES MEMBERSHIP APPLICATIONS INWARDS CORRESPONDENCE OUTWARD CORRESPONDENCE GENERAL BUSINESS

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CEO’s Report 2012  

Matters from previous Meeting    

Haydn Bojkowski follow up 

       

 

 

1   


CEO’s Report 2012  

CEO Report

Human Resources 

As has been discussed, I recommend the engagement of Kevin White, Essential HR Services,  to help us achieve the EBA goal of implementation by June 30.  Proposal and costs contained  after. 

Greens 

Andrew Trelfo was given direction to have the greens in order by the 3/2/2012.  This is not  the case.  I suggest the Board discusses why that is, and a course of action.  Andrew’s  original direction letter contained after.   Haydn Bojkowski has had clarification given to him.  This covers:  o Whether he is employed as a bowlers  o Leave and payment during representative events  o Expectant standards of productivity and uniform 

Haydn was issued with a letter and a copy has been sent to his parents as well as Andrew Trelfo. 

Energy Efficiency Grants and alternative energy 

As the Board is aware I have been closely monitoring the availability of grants for energy  efficiency upgrades.  I have also put together a quite detailed alternative energy proposal  (unfortunately not ready for the board yet).  Of particular note recently:  o The Community Energy Efficiency Program (CEEP) has opened, and will accept  applications until 23/03/2012.  We are eligible to apply, if successful the fund will  cover 50% up to $5million.  o The feasibility study arrived from the Cogeneration people, giving an indicative  payback period (ROI) of approximately 4.5 years without grants (this is in line with  my own calculations).  I recommended that we pursue the CEEP grant aggressively as it has the potential to reduce  the payback period on cogeneration to approximately 2.5 years, and reduce our overall  energy consumption by 50%.  A significant amount of money in anyone’s term.  If approved can I request a small budget to enable costs in accurate quotation and any  incidentals given the tight timeframe, suggest $3000. 

Bowls Position 

Unfortunately at this stage no quality applications have been received for the advertised  position.   

2   


MANAGERS TIMESHEET WEEK 1 2 : 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52

Start 8:00 7:30 6:30 8:15 6:15 8:30 7:45 8:30 8:00 7:00 6:30 funeral 6:30 8:15 8:30 7:00 8:30 8:30 8:30 8:15 8:30 8:15 8:45 6:00 8:15 8:45 hols hols hols 8:45 8:30 8:15 9:00

WED Finish 17:15 18:00 17:30 17:30 18:30 19:45 18:00 17:30 17:00 17:30 17:30 funeral 17:30 17:30 17:30 19:00 17:15 17:15 19:30 16:15 18:00 18:30 18:00 17:00 17:45 17:00 hols hols hols 17:00 17:45 17:00 18:30

SICK Sick Leave

Hours 9:15 10:30 11:00 9:15 12:15 11:15 10:15 9:00 9:00 10:30 11:00 10:00 11:00 9:15 9:00 12:00 8:45 8:45 11:00 8:00 9:30 10:15 9:15 11:00 9:30 8:15 10:00 10:00 10:00 8:15 9:15 8:45 9:30 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00

Start 8:30 7:30 7:30 7:00 8:00 9:15 8:30 7:30 8:30 8:30 7:30 7:00 7:30 7:00 8:30 7:00 8:30 8:30 8:15 5:00 8:15 8:15 8:30 7:30 8:30 8:30 hols hols 11:00 8:30 7:30 8:15 6:15

RDO

Time in Leui

THU FRI Finish Hours Start Finish Hours 18:00 9:30 7:30 19:30 12:00 17:30 10:00 8:00 18:00 10:00 17:30 10:00 9:00 19:30 10:30 17:30 10:30 AL AL 10:00 17:00 9:00 7:00 19:00 12:00 18:15 9:00 8:15 19:00 10:45 18:15 9:45 8:30 19:00 10:30 18:00 10:30 7:00 18:30 11:30 19:00 10:30 8:45 18:00 9:15 18:00 9:30 8:00 19:00 11:00 17:30 10:00 9:00 19:30 10:30 17:30 10:30 8:30 19:30 10:00 17:30 10:00 9:00 19:30 10:30 17:30 10:30 AL AL 10:00 19:00 10:30 Clubs NSW 10:00 18:00 11:00 8:30 16:00 7:30 18:00 9:30 8:30 21:00 12:30 18:00 9:30 8:30 21:00 12:30 17:30 9:15 Sydney Conf 10:00 17:45 12:45 9:00 18:00 9:00 18:00 9:45 9:00 20:30 11:30 17:45 9:30 8:00 18:15 10:15 19:45 11:15 9:30 17:15 7:45 8:45 19:00 10:15 18:00 10:30 18:00 9:30 9:00 19:00 10:00 18:00 9:30 8:30 14:00 5:30 hols 10:00 hols hols 10:00 hols 10:00 hols hols 10:00 14:00 13:00 hols hols 10:00 18:15 9:45 8:30 19:00 10:30 18:00 10:30 7:00 18:30 11:30 18:45 10:30 8:45 18:30 9:45 6:15 0:00 8:45 19:00 10:15 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 Rostered Day AL Annual Leave

Start

Clubs Golf

18:30

LSL

Ian Martin ‐ CEO SAT Finish

Hours 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NSW 10:00 Golf 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 22:00 3:30 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 Long Service

Start

AGE

Clubs Golf

18:30

PH

SUN Finish

Hours 0:00 0:00 0:00 0:00 0:00 0:00 0:00 AGE 10:00 0:00 0:00 0:00 0:00 0:00 0:00 NSW 10:00 Golf 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 20:30 2:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 Public Holiday

Start 8:30 8:30 8:15 7:30 7:30 8:30 7:45 AGE 7:30 8:30 8:15 7:30 8:15 7:30 Clubs 8:30 8:30 8:30 8:15 8:00 8:15 8:00 8:00 7:00 8:30 PH PH hols 6:30 8:00 8:15 8:30

CONF

MON Finish Hours 17:00 8:30 18:00 9:30 18:00 9:45 18:30 11:00 18:00 10:30 18:00 9:30 17:30 9:45 AGE 10:00 17:00 9:30 18:00 9:30 18:00 9:45 18:30 11:00 18:00 9:45 18:30 11:00 NSW 10:00 18:00 9:30 18:00 9:30 16:45 8:15 17:00 8:45 17:15 9:15 17:00 8:45 17:15 9:15 17:30 9:30 17:45 10:45 17:00 8:30 PH 10:00 PH 10:00 hols 10:00 17:15 10:45 17:15 9:15 17:00 8:45 17:00 8:30 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 Conference

Start 7:30 7:30 7:00 7:30 8:00 8:15 8:15 AGE 8:00 8:30 7:00 7:30 7:00 7:30 Clubs 8:30 8:30 7:30 8:30 7:00 8:30 7:00 8:00 8:30 8:30 PH hols hols 7:00 7:00 8:30 8:45

TUE Finish Hours 18:00 10:30 19:30 12:00 17:30 10:30 18:00 10:30 20:00 12:00 21:30 13:15 17:45 9:30 AGE 10:00 17:00 9:00 18:30 10:00 17:30 10:30 18:00 10:30 17:30 10:30 18:00 10:30 NSW 10:00 18:00 9:30 18:00 9:30 18:15 10:45 18:00 9:30 17:00 10:00 18:00 9:30 17:00 10:00 18:30 10:30 18:45 10:15 17:00 8:30 PH 10:00 hols 10:00 hols 10:00 19:00 12:00 17:00 10:00 18:00 9:30 17:00 8:15 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00

TOTAL 49:45:00 52:00:00 51:45:00 51:15:00 55:45:00 53:45:00 49:45:00 61:00:00 47:15:00 50:30:00 51:45:00 52:00:00 51:45:00 51:15:00 69:30:00 49:30:00 49:45:00 49:45:00 48:30:00 49:00:00 49:00:00 49:15:00 48:15:00 52:45:00 51:30:00 43:15:00 50:00:00 50:00:00 55:45:00 47:45:00 49:30:00 45:45:00 19:45:00

WEEK ENDING

5/07/2011 12/07/2011 19/07/2011 26/07/2011 2/08/2011 9/08/2011 16/08/2011 23/08/2011 30/08/2011 6/09/2011 13/09/2011 20/09/2011 27/09/2011 4/10/2011 11/10/2011 18/10/2011 25/10/2011 1/11/2011 8/11/2011 15/11/2011 22/11/2011 29/11/2011 6/12/2011 13/12/2011 20/12/2011 27/12/2011 3/01/2012 10/01/2012 17/01/2012 24/01/2012 31/01/2012 7/02/2012 14/02/2012 21/02/2012 28/02/2012 6/03/2012 13/03/2012 20/03/2012 27/03/2012 3/04/2012 10/04/2012 17/04/2012 24/04/2012 1/05/2012 8/05/2012 15/05/2012 22/05/2012 29/05/2012 5/06/2012 12/06/2012 19/06/2012 26/06/2012 50:14:33 Average


MANAGERS TIMESHEET 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52

Start 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 Sem 8:00 8:00 8:00 8:00 8:00 8:00 7:30 8:00 7:00 8:00 7:30 8:00 8:00 8:00 8:00 8:00 7:30 8:00 8:00

8:00

WED Finish Hours 20:00 12:00 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:00 12:00 12:00 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:00 12:30 20:30 12:30 20:30 13:30 20:30 12:30 20:30 13:00 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:00 12:00 20:00 12:30 20:00 12:00 4:00 8:00 A/L 8:00 A/L 8:00 20:00 12:00

SICK Sick Leave

Start 8:00 8:00 8:00 8:00 6:30 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 6:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00

8:00

THU Finish Hours 20:00 12:00 20:30 12:30 20:30 12:30 20:00 12:00 20:30 14:00 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 14:30 21:00 13:00 21:00 13:00 21:00 13:00 20:00 12:00 20:00 12:00 20:00 12:00 20:00 12:00 20:00 12:00 A/L 8:00 A/L 8:00 A/L 8:00 20:00 12:00

RDO Rostered Day

Graeme Watson Start 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 IN 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00

8:00

FRI Finish Hours 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 17:00 9:00 21:00 13:00 20:30 12:30 LIEU 8:00 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:30 12:30 20:00 12:00 20:00 12:00 20:30 12:30 A/L 8:00 A/L 8:00 A/L 8:00 20:00 12:00

AL Annual Leave

Start 7:00 7:00 7:00 7:00 8:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00 split 7:00 7:00 IN 7:00 7:00 7:00 7:00 7:00 7:00 7:00 7:00

7:00

SAT Finish Hours 13:00 6:00 13:00 6:00 12:00 5:00 13:00 6:00 12:00 4:00 12:30 5:30 R/L 8:00 9:00 2:00 12:00 5:00 12:00 5:00 13:00 6:00 14:00 7:00 22:30 15:30 13:00 6:00 12:00 5:00 13:00 6:00 12:00 5:00 hours 8:00 12:00 5:00 12:00 5:00 LIEU 8:00 12:00 5:00 13:00 6:00 12:00 5:00 13:00 6:00 12:00 5:00 11:00 4:00 11:00 4:00 12:00 5:00 A/L 8:00 A/L 8:00 A/L 8:00 12:00 5:00

LSL Long Service

17:00

SUN Finish Hours OFF 0:00 OFF 0:00 OFF 0:00 16:30 11:00 19:30 3:00 20:30 3:30 OFF 0:00 OFF 0:00 19:30 3:30 20:00 4:00 11:00 4:00 OFF 0:00 OFF 0:00 20:30 3:30

OFF split

0:00 6:30

SPLIT

7:00 0:00 0:00 7:00 3:30 0:00 0:00 0:00 8:00 0:00 0:00 0:00 0:00 0:00 0:00

Start

5:30 16:30 17:00

16:00 16:00 7:00

Start

7:00

m/cup OFF OFF SPLIT 17:00

SPLIT

20:30 OFF OFF OFF P/H OFF OFF OFF OFF OFF OFF

PH Public Holiday

8:00 8:00

7:00

P/H

MON Finish Hours OFF 0:00 OFF 0:00 12:00 5:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 PH 0:00 OFF OFF 0:00 OFF 0:00 setup 4:00 OFF 0:00 10:00 2:00 16:00 8:00 OFF 0:00 OFF 0:00 11:30 4:30 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00 OFF 0:00

CONF Conference

Start 9:00 9:00

9:00 8:00

TUE Finish 14:00 13:00 OFF OFF OFF OFF 1:00 3:30 OFF

Sem

12:00

7:00

OFF R/L OFF OFF 15:00 R/L OFF m/c OFF 14:00 OFF OFF

SPLIT

8:00

8:00 9:00

OFF R/L P/H OFF R/L 13:00 A/L A/L 16:00 14:00

Hours 5:00 4:00 0:00 0:00 0:00 0:00 4:00 7:30 0:00 12:00 0:00 8:00 0:00 0:00 3:00 8:00 0:00 8:00 0:00 7:00 0:00 0:00 7:30 0:00 8:00 8:00 0:00 8:00 5:00 8:00 8:00 8:00 5:00

TOTAL 47:30:00 47:30:00 47:30:00 54:00:00 46:00:00 46:30:00 49:30:00 47:00:00 46:00:00 58:00:00 47:00:00 52:30:00 53:00:00 47:00:00 45:30:00 51:30:00 49:00:00 54:00:00 50:00:00 52:30:00 51:00:00 50:30:00 55:00:00 47:30:00 51:00:00 50:00:00 48:00:00 48:30:00 46:30:00 40:00:00 40:00:00 40:00:00 46:00:00

WEEK ENDING

06/07/2011 13/07/2011 20/07/2011 27/07/2011 03/08/2011 10/08/2011 17/08/2011 24/08/2011 31/08/2011 07/09/2011 14/09/2011 21/09/2011 28/09/2011 05/10/2011 12/10/2011 19/10/2011 26/10/2011 02/11/2011 09/11/2011 16/11/2011 23/11/2011 30/11/2011 07/12/2011 14/12/2011 21/12/2011 28/12/2011 04/01/2012 11/01/2012 18/01/2012 25/01/2012 01/02/2012 08/02/2012 15/02/2012 22/02/2012 29/02/2012 07/03/2012 14/03/2012 21/03/2012 28/03/2012 04/04/2012 11/04/2012 18/04/2012 25/04/2012 02/05/2012 09/05/2012 16/05/2012 23/05/2012 30/05/2012 06/06/2012 13/06/2012 20/06/2012 27/06/2012 48:39:05 Average


CEO’s Report 2012  

New Sub Clubs  

Both the Car Club and the Deep Sea fishing Club have fulfilled the requirements outlined.    The Deep Sea Fishing Club is requesting to begin to draw down on their sponsored amount. 

Expenses Review  

The expenses review will be addressed in consultation with Bob.  A number of items are  potentially sensitive, hence the discussion at a board level.  One section of the expenses review requests the implementation of complementary drinks  delivered to the gaming floor for limited hours each day (this is NOT illegal).  I would like to  try this for a trial period of 6 months.  This is very common in Sydney and has the potential  in attracting more gaming patronage. 

  

During this period I will gather data to present back to the Board at the end of 5 months. 

Promotional and Honour Boards  

The Rutherford Football Clubs promotional TV is up and will have a graphical surround  shortly, please see the graphic following.  As the issue of Honour boards has been ongoing, if the Board sees fit I would like to propose  3 roof hung TV’s near the bowls office to be dedicated to Bowls Honour Boards.  These  would also be graphically enhanced through surrounds similar to the Football Club.   Estimated CAPEX Cost $5,000. 

3   


Essential HR Services Kevin White 36 Wollybutt Road Engadine NSW Phone: 0428 881 432

Ian Martin ` Mr CEO Maitland City Bowls Sports and Recreation Club 14 Arthur Street Rutherford NSW

Good Afternoon Mr Martin, Thank you for your time on the 01 February 2012, and your detailed overview of your business. It was clear in discussion that you have multiple priorities regarding the Human Resources provisions of the business, and have penned a timeline in which to achieve these goals. You have primarily highlighted the implementation of an Enterprise Agreement as an important first step in the process, and in discussion, we note the timeline will be very tight to be able to implement the process by the end of this financial year. Your initial outcomes discussed were: 1. 2. 3.

Inform and assist on the creation of an EBA Assist with negotiation between staff/Union and Club Assist with the implementation of the EBA

The outline is for approximately 7 site visits with Essential Hr Services assisting in each section of the agreement process. I will be required to deliver this support directly to yourself/the Board (if required). I note due to the location of the business, I would be required to deliver a full day of HR service to you on each of the site visit days. It is envisaged that the Employee Agreement process will take approximately 6hrs of the site visit – as discussed, I am happy to assist in other HR matters for the other 2hrs per visit, where a skills audit may be undertaken, or any other HR services as per request. The hrs will be dictated by the depth of the negotiation process. Therefore, I am happy to propose a daily rate of $800 (excl. GST) for each site visit (min. 7), invoiced separately, with a 14 day settlement. I do not consider this as an ongoing contract, and believe a week by week approach to each service provision will allow you the flexibility to achieve your goals. All policies, procedures or processes built for Maitland City Bowls Sports and Recreation Club (the Club) will remain property of the Club – Essential HR Services will not retain interest in Intellectual property whilst delivering the onsite support. I will provide my own hardware/internet whilst onsite, the Club will be required to provide copy/printing costs. Otherwise, a set fee can be discussed. Essential HR Services covers all insurance and professional indemnity responsibilities for myself whilst undertaking


work onssite. Essential HR Services bbelieves confid dentiality is keey in the provision of HR services, and wiishes to note w we will upkeep thhe provisions of the 10 national Privacy Principles. P If any disppute arises during the undertaking of servvices for the C Club, Essentiall HR Services agrees to follo ow the Clubs dispute resolutio on process. If no process is in place, Essential HR Serviices agrees to follow the prrovisions outlined in i the Registerred and Licenssed Club Awaard 2010. I note youur draft Enterrprise Agreem ment (EA) has been b designed d as your best outcome, and d as such, withhout liability, I would like to suggest you cconsider overlleaf the changges in your inittial EA to allow w room for baargaining with the sstaff and theirr representativves. If you wissh to utilize m my services, pleease contact m me at your earrliest convenieence to arrangge any detailed d provisions you wish,, and to begin the Enterprise Agreement process.

Yours Sincerely,

Essentia al HR Service es Kevin Whhite Director 08/02/2012

If you aggree to the abbove, please sign and retuurn the documennt at your eaarliest convennience:

Maitlan nd City Bow wls Sports a and Recreattion Club Ian Marttin CEO __________ ___ Date: __

` Page 2


Remove 9.1 – sign on bonus – in its entirety – this can be placed on the negotiation table after negotiation starts, and at a lower rate to begin with. (also alter 38.1.1 & schedule B) Adjust 38.1.2 to: entitled to 1.5% or CPI, capped at 4.5%..... (Check page 35 – level 3 green keeper – is this supposed to be level 4 indicative duties?)

` Page 3


Andrew Trelfo  7 Weblands Street  RUTHERFORD NSW 2320      Wednesday the 23rd of November 2011    REPORT TO THE BOARD  Dear Andrew,  Maitland  City  Bowls  Sport  and  Recreation  Club  Board  of  Directors  have  reviewed  your report as required.    The Board of Directors accepts the reports and has resolved that all greens are to be  reinstated  to  their  previous  high  standards  no  later  than  Friday  the  3rd  of  February  2012.    This will mean that the greens must be flat and level, have full grass coverage, and be  free of disease and insects and be “rolling” at an appropriate pennant level speed.    Should  the  greens  not  be  at  the  standard  required  by  this  time,  the  Board  of  Directors will require detailed explanation.      Yours Sincerely,            ___________________________  Ian Martin ACCM  CEO

Maitland City Bowls, Sports & Recreation Club Ltd. Arthur Street, Rutherford NSW 2320 Phone: 02 4939 1200 Fax: 02 4932 8992 www.maitlandcity.com.au


Haydn Bojkowski  129a Webland St  Rutherford NSW 2320      Thursday the 10th of February 2012      Dear Haydn    In recent times a number of concerns have been raised with the Board of Directors  regarding your status as an employee, namely:  1. That you are employed as a bowler  2. That you automatically get time off to play whenever representing  3. That you are paid whilst playing bowls  4. That your progress as an apprentice greenkeeper is less than satisfactory  5. That you are not putting 100% effort into your role    As a result I take this opportunity to clarify the following:  1. You  are  NOT  employed  as  a  bowler.    You  are  employed  as  an  apprentice  greenkeeper.  Being a bowler and an employee should not be confused, they  are separate.  2. When  any  representative  matches  arise  which  require  you  to  take  time  off  work,  you  are  required  to  submit  a  request  to  the  CEO  prior  to  any  leave  taken.    The  CEO  will  then  decide  on  a  case‐by‐case  basis  whether,  1)  it  is  approved  (generally  shouldn’t  be  a  problem),  and  2)  whether  you  are  paid  your normal wage during this time.  3. Your progress as a greenkeeper is always being monitored.  As requested the  CEO will require your academic results every 6 months.  This will ensure that  your skills are being developed as required.    Moreover, it is very important that you are putting in 100% effort into your role.  At  this point in time, I do not see this.  On occasion, you seem to be “lost” and generally  lazy.  Your uniform, and the way you wear your uniform at times is less than ideal,  and  you  are  more  interested  in  cutting  and  rolling  greens  than  learning  the  wider  scope  of  the  role  which  includes,  cleaning  gutters,  mowing  lawns,  weeding,  maintenance, and general duties cleaning.   

Maitland City Bowls, Sports & Recreation Club Ltd. Arthur Street, Rutherford NSW 2320 Phone: 02 4939 1200 Fax: 02 4932 8992 www.maitlandcity.com.au


–2–

February 10, 2012

Therefore,  you  are  required  immediately  to  take  corrective  action  to  lift  your  productivity to a satisfactory level to both the Head Greenkeeper and Management.   Should  no  improvement  be  witnessed  in  the  short  term,  formal  disciplinary  action  may  take  place,  which  could  include  warnings,  restrictions  on  leave  and  ultimately  could place your position here at Maitland City Bowls Sports and Recreation Club in  jeopardy.    If you have any questions regarding these directions please see me.    Sincerely,              __________________________      Ian Martin ACCM          CEO             


Supporting our Community wit

s t n a r h Cash and In-kind G


RUTHERFORD FOOTBALL CLUB

INFORMATION BOARD


Think Tank – On-going Actions   Item  1 

Short  Description  Director  Training 

Customer  Service 

Action  

 

Building  Committee 

    

Cost Savings 

Appointed  Team  CEO 

In accordance with the  MOU Directors  minimum training to be  followed for start dates  Management  Implement Staff  and  Appraisal System  Supervisors  G Watson to take larger  role in staff  management    Reconvene building    committee    Develop plans for    Aquatic centre to chase    grants    Develop plans for Co/Tri  Building  generation to chase  committee  grants  Decide whether Terroir  is the appropriate  architect  Settle on Design of the  Club that doesn’t  involve moving the  Gaming Floor    Each Director to achieve  Various &  an overall 3% saving in  CEO  expenses  Creation of a war chest  or buffer for the  potential offset of  Mandatory pre  commitment 

Due  Dates  On  going 

 

Measure of  Success  Completion of  Legislative  requirements 

 

On  going 

 

Better service 

 

            On  going 

 

          Plans  developed and  grants  obtained 

    Cogeneration Grants  Open, closing date  23/3/2012 –  Recommendation January  Board Meeting  

  asap 

 

 

    Presented to Board  13/2/2012 

Comments 

3% savings 

Comments on Completion 


Think Tank – Board Strategic Planning Items   Item  Short Description          1  2 

3       

Action 

Club  Facilities/Master  Plan 

Sub Clubs 

Bowls / Greens 

 

    Building Committee to  be re‐convened to  review Master Plan    Sub clubs to be  reminded of their  commitment to the club  and reminded that  alcohol purchasing is  not appropriate  Investigate artificial  green  Bowls Manager not to  be pursued at this time 

 

Business 

 

Hiring 

 

 

Complete Business re‐ structure  Implement EBA  Complete skills analysis  in business  Complete Hiring in  preparation or as part of  restructure 

Appointed  Team 

Due Dates 

Building  Renovation  Committee 

 

CEO 

December  2012 

Comments           

 

June 2012 

  Indicative costs  obtained 

  CEO 

June 2012 

CEO, Hal  Cheetham 

June 2012 

Comments on  Completion 

Better  Direction &  increased  patronage 

    OEH Audit about  to begin     

Complete     

  CEO, Scott  Mills, Match  Committee 

Measure of  Success 

 

  Wayne Lambourne  Increased  and Denis Dalton  harmony  requested input  amongst  into the type of  bowlers  greens       HR Consultant  Restructured  recommendation  business  to Board January  2012    candidates 


FEBRUARY 2012 BOARD REOPRT Good afternoon Gentlemen Having been on annual leave for the past 3 weeks I have not a great deal to tell you all, other than its good to be back and as you all know I only put in my last report just before I went on leave for the combined meeting you had at the end of January Whilst I was away feedback was that Saturday night swing with Gold Cadillac went off very well and also Saturday night Trivia was well accepted. Since being back I have decided to take part in Hunter Valley Wedding Expo on Sunday 6th of May at the Maitland Town Hall exhibitors fee is $400.00 and I am sure it will pay for itself in bookings, which the last time was very good for us with 5 bookings, then on Sunday 9th September Maitland City will host the next Wedding Expo. Maitland City has proved to be the best in holding these Expos due to the facilities that we can provide for up to 65 Exhibitors, plus great exposure for our club Thank you Graeme Watson Operations  

Maitland City Bowls, Sports & Recreation Club Ltd. Arthur Street, Rutherford NSW 2320 Phone: 02 4939 1200 Fax: 02 4932 8992 www.maitlandcity.com.au


6 February 2012 12 February 2012

February 2012

March 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

6 13 20 27

Monday, 6 February

7 14 21 28

1 8 15 22 29

2 9 16 23

3 10 17 24

4 11 18 25

5 12 19 26

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

Tuesday, 7 February

11:00am - 2:00pm Housie (Melbee)

8:30am - 4:30pm St John's First Aid (Sapphire Room)

1:00pm - 3:00pm S.L.S Custom Stainless (Sapphire Room)

9:00am - 12:30pm Men's Probus (Melbee)

6:30pm - 9:30pm Rotary (Melbee)

5:30pm - 7:30pm Rutherford Football Club Meeting (Sapphire Room)

Wednesday, 8 February

Thursday, 9 February

9:00am - 12:00pm Polly's Birthday (Main Lounge) 11:00am - 2:00pm Housie (Melbee) 5:30pm - 8:30pm Robyn Akurst Dance (Melbee) 6:30pm - 9:30pm Euchre (Sapphire Room)

Friday, 10 February

Saturday, 11 February

11:00am - 2:00pm Housie (Melbee)

11:00am - 4:00pm Carol Linsey Meeting (Conference Room)

6:30pm - 9:30pm Blue Light Disco (Melbee)

3:30pm - 4:00pm 3:30pm - 4:00pm 6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 12 February 10:00am - 1:00pm Rutherford Football Club Meeting (Sapphire Room)

Reception

1

10/02/2012 3:39 PM


13 February 2012 19 February 2012

February 2012

March 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

6 13 20 27

Monday, 13 February

7 14 21 28

1 8 15 22 29

2 9 16 23

3 10 17 24

4 11 18 25

5 12 19 26

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

Tuesday, 14 February

11:00am - 2:00pm Housie (Melbee) 6:30pm - 9:30pm Rotary (Melbee)

Wednesday, 15 February

Thursday, 16 February

11:00am - 2:00pm Housie (Melbee)

8:00am - 9:00am

5:30pm - 8:30pm Robyn Akurst Dance (Melbee)

6:00pm - 9:00pm Centre Support Group (Sapphire Room)

6:30pm - 9:30pm Euchre (Sapphire Room)

Friday, 17 February

Saturday, 18 February

11:00am - 2:00pm Housie (Sapphire Room)

10:00am - 12:00am Wedding ( Danielle Haworth & David Downtown ) (Melbee)

6:30pm - 9:30pm Aviculrtal Bird Club (Sapphire Room)

6:00pm - 11:30pm Ashleigh Cox's 21st Birthday (Sapphire Room) 6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 19 February 9:00am - 12:00am Lynn O'connors Birthday (Main Lounge)

Reception

2

10/02/2012 3:39 PM


20 February 2012 26 February 2012

February 2012

March 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

6 13 20 27

Monday, 20 February

7 14 21 28

1 8 15 22 29

2 9 16 23

3 10 17 24

4 11 18 25

5 12 19 26

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

Tuesday, 21 February

11:00am Housie (Melbee)

9:30am Rotary (Melbee)

6:30pm Rotary (Melbee)

8:30am - 4:30pm St John's First Aid (Sapphire Room) 9:00am Men's Probus (Melbee)

Wednesday, 22 February

Thursday, 23 February

8:30am - 4:30pm St John's First Aid (Sapphire Room)

9:30am Euchre (Sapphire Room)

11:00am Housie (Melbee)

8:30am - 4:30pm St John's First Aid (Sapphire Room)

5:30pm - 8:30pm Robyn Akurst Dance (Melbee) 6:30pm Euchre (Sapphire Room)

Friday, 24 February

Saturday, 25 February

11:00am Housie (Melbee)

9:00am - 9:00pm Hunter Valley Referees Association Course (Sapphire Room)

Sunday, 26 February 9:00am - 9:00pm Hunter Valley Referees Association Course (Sapphire Room)

Reception

3

10/02/2012 3:39 PM


27 February 2012 4 March 2012

February 2012

March 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

6 13 20 27

Monday, 27 February

7 14 21 28

1 8 15 22 29

2 9 16 23

3 10 17 24

4 11 18 25

5 12 19 26

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

Tuesday, 28 February

9:00am - 12:00am Linda Aker's Birthday (Main Lounge )

6:30pm - 9:30pm Hunter Valley Referees Association Course (Sapphire Room)

Wednesday, 29 February

Thursday, 1 March

9:00am - 11:00pm

6:30pm - 9:30pm Hunter Valley Referees Course (Sapphire Room)

9:00am - 1:00pm Ladies Probus (Sapphire Room) 11:00am - 2:00pm Housie (Melbee) 5:30pm - 8:30pm Robyn Akurst Dance (Melbee) 6:30pm - 9:30pm Euchre (Sapphire Room)

Friday, 2 March

Saturday, 3 March

11:00am - 2:00pm Housie (Melbee)

9:00am - 5:00pm Scrap Booking (Conference Room)

5:30pm - 12:00am 21st Birthday (Sapphire Room)

5:30pm Fundraiser ( Ball ) (Melbee) 6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 4 March

Reception

4

10/02/2012 3:39 PM


5 March 2012 11 March 2012

March 2012

April 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

5 12 19 26

Monday, 5 March

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

2 9 16 23 30

3 10 17 24

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

Tuesday, 6 March

8:30am - 4:30pm St John's First Aid (Sapphire Room)

7:00am - 5:00pm Hunter Valley Youth Express Breakfast Workshop (Sapphire Room)

9:00am - 3:00pm Catholic School Teachers Workshop (Melbee)

9:00am - 2:30pm Ladies Probus ( Change Over Lunch) (Melbee)

Wednesday, 7 March

Thursday, 8 March

11:00am - 2:00pm Housie (Melbee) 5:30pm - 8:30pm Robyn Akurst Dance (Melbee) 6:30pm - 9:30pm Euchre (Sapphire Room)

Friday, 9 March

Saturday, 10 March

11:00am - 2:00pm Housie (Melbee)

6:30pm - 10:30pm Party Trivia (Main Lounge)

6:30pm - 9:30pm Blue Light Disco (Melbee)

Sunday, 11 March

Reception

5

10/02/2012 3:39 PM


12 March 2012 18 March 2012

March 2012

April 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

5 12 19 26

Monday, 12 March

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

2 9 16 23 30

3 10 17 24

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

Tuesday, 13 March 6:00pm - 9:30pm Maitland Camera Club (Sapphire Room)

Wednesday, 14 March

Thursday, 15 March

Friday, 16 March

Saturday, 17 March

6:30pm - 9:30pm Avicutral Bird Club (Melbee )

5:30pm - 12:00am Bruce Smith's 60th Birthday (Melbee) 6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 18 March

Reception

6

10/02/2012 3:39 PM


19 March 2012 25 March 2012

March 2012

April 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

5 12 19 26

Monday, 19 March

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

2 9 16 23 30

3 10 17 24

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

Tuesday, 20 March 8:30am - 4:30pm St John's First Aid (Sapphire Room) 6:00pm - 9:30pm Maitland Camera Club

Wednesday, 21 March

(Sapphire Room)

Thursday, 22 March

8:30am - 4:30pm St John's First Aid (Sapphire Room)

8:30am - 4:30pm St John's First Aid (Sapphire Room) 6:30pm - 9:30pm Hunter Valley Dressage Meeting (Board Room)

Friday, 23 March

Saturday, 24 March 5:30pm Keira Beavis 21st Birthday (Melbee) 6:30pm - 10:30pm Party Trivia (Main Lounge )

Sunday, 25 March

Reception

7

10/02/2012 3:39 PM


26 March 2012 1 April 2012

March 2012

April 2012

Mo TuWe Th Fr Sa Su

Mo TuWe Th Fr Sa Su

5 12 19 26

Monday, 26 March

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

2 9 16 23 30

3 10 17 24

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

Tuesday, 27 March 8:30am - 1:30pm Men's Probus Dinner (Melbee) 6:00pm - 9:30pm Maitland Camera Club (Sapphire Room)

Wednesday, 28 March

Thursday, 29 March

Friday, 30 March

Saturday, 31 March

5:30pm - 11:30pm Peter Bailey 21st Birthday (Melbee)

6:00pm - 11:30pm Ben Trainor & Fiona's

Engagement Party

Sunday, 1 April

Reception

8

10/02/2012 3:39 PM


Minutes of Match Committee Held 19th January 2012 at 1500 Hrs In attendance: G.Solomons, I.Mills, K.Guy, H.Cheetham, R.Chapman, A. Threlfo G.Darcy. Minutes of previous meeting read and confirmed. Items of Interest. Still no date for the “District Recruitment Day”. Bowls Manager: Report received. Greg D’Arcy and Graham Solomons to Chase up the means to report the Clubs results and Championship draws. Bowls Program: For March adjusted and submitted for approval. District Delegate: Greens Inspection date to be advised. District presentation night TBA. Zone6 Delegate: Zone meeting 8th February. State: Nil Umpires: 2012 Conditions of Play on file & copy in Umpires Kit. Greenkeepers Report: Bottom green okay considering the amount of play Its receiving. Middle green responding well due for play first week in February. Top Green is two weeks behind, due to weather conditions. Ladies Delegate: Nil General Business: Selectors: Daniel Hooker to be assigned as a selector of the top two grades. Pennant Trials organized between Raymond Terrace and Maitland City. Grades 1’s, 3’s and two other grades on Thursday 23rd February at R/Terrace. Reciprical Trial to be played on Thursday 8th March at Maitland City. Club Championships Rules revamped and submitted to the Board for approval and inclusion in the Clubs By-Laws. There being no further business the Meeting closed at 1625hrs. Next Meeting Thursday 23rd February 2012 at 1500hrs. G.Solomons


March 2012 Bowls Program Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

This program may change from time to time and therefore we apologize, in advance, for any inconvenience. 1

4 Club Championships

All Sponsored days Are Creams or Club Uniform this includes Mixed 5 7 6 Mens DFP Pairs 2 Greens Closed X 10 ends 9.30 start

Mixed DFP Versatility triples 1.30pm Start 3 x 9 ends $525 prizes 11

AM LADIES PENNANTS

12 Club Championships

Greens Closed

18

20

19 Club Championships

Greens Closed

Mixed DFP Versatility triples 1.30pm Start 3 x 9 ends $525 prizes 25

27

Club Championships

Greens Closed

3

Mixed DFP Jackpot Triples MENS PENNANTS Social 2 x 13ends 6pm start Bowls 1.30pm

8 9 Mens DFP Pairs 2 X 10 ends 9.30 start Mixed Nominated Triples Names by 5.00pm 6.00pm Start

Mixed Nominated Triples Names by 5.00pm 6.00pm Start 21

Mens DFP Pairs 2 X 10 ends 09.30 start AM LADIES PENNANTS

26

Ladies Club Championships

13 14 Mens DFP Pairs 2 X 10 ends 09.30 start AM LADIES PENNANTS

2

Mens DFP Pairs 2 X 10 ends 9.30 start

AM LADIES PENNANTS Mixed DFP Jackpot Triples MENS PENNANTS Social Mens Pennant trial 2 x 13ends 6pm start Bowls 1.30pm Home R/T start 6pm 15 16 Mens DFP Pairs 2 X 10 ends 09.30 start AM LADIES PENNANTS 22

28

AM LADIES PENNANTS 29

Mens DFP Pairs 2 x 10 Ends 9.30am Start

Mixed Nominated Triples Names by 5.00pm Start 6.00pm

Mens DFP Pairs 2 X 10 ends 09.30 start

AM LADIES PENNANTS

AM LADIES PENNANTS

AM LADIES PENNANTS

17

Mixed DFP Jackpot Triples MENS PENNANTS Social 2 x 13ends 6pm start Bowls 1.30pm 23

Mens DFP Pairs 2 X 10 ends 09.30 start Mixed Nominated Triples Names by 5.00pm Start 6.00pm

10

24 MENS PENNANTS Social Bowls 1.30pm

Mixed DFP Jackpot Triples 2 x 13ends 6pm start 30

31

Mixed DFP Jackpot Triples MENS PENNANTS Social 2 x 13ends 6pm start Bowls 1.30pm JACKPOT MUST BE WON


Motel Report Details: Motel is running fine. Holding occupancy very well. We have had another incident with teenagers climbing over the back boundary fence to enter the locked pool. Have gave the Police their photos & they are looking into it. Computer System. Our computer systems are outdated with programs that we are trying to run efficiently for the motel. Still running the same program for the last 10years & we need to progress with technology. These computers are getting extremely slow with operations. Front Desk program is an American based program that doesn’t handle GST component with invoicing & the date is backwards. We have been looking into new systems & programs to suit the motel needs. We have been looking at a new front desk program called SATIN SOFTWARE. (See attached pages for details) It covers all aspects of the motel that is required & has a full back up support service. Up until this stage we have not had to pay any monthly fee for the existing program unlike all other motel front desk programs. Satin Software is compatible with ARRA (Budget) booking systems. Costing wise there is no upfront costing, just a $215 per month fee (includes full back up support) Computer Hardware. We would require 2 new computer systems at the cost approx. $900 per unit. There will also be a fee for an IT person to backup old computers & to reinstall data on the new systems. We have already spoken to Richard Ryan (club IT person) about backup & transfer of data for the new machines. Said he could do this. Ian has full detail on the software if required.

Signed: DAVID & ROSE GUY (MANAGERS) ............................................................


Satin Software Front Office System

Proposal to Maitland City Motel for the supply and support of Front Office software systems.

8th February 2012

Company Background The Satin Front Office software product is developed and marketed by Programania Software Pty Ltd, ACN 050 055 331, incorporated in 1990. Programania is currently based at Nowra in NSW, and sells the product throughout Australia.

Product Background The software is created using ‘Magic’, a state-of-the-art professional software development environment. Magic allows rapid development of new features, and provides excellent support for safely managing program modifications. The end result is a consistent and reliable system which can be adapted and extended to suit new requirements. Satin Front Office has been developed in Australia solely for Australian properties. Since the first installation in 1995, Satin has evolved over the years to become the best system of its type for Australia. It is regularly updated and improved in response to suggestions and requests from customers.

Page 1


Investment The cost of the system is structured as an ongoing monthly fee to cover:24 hour telephone support service On-site support where necessary Remote access support Regular software updates Agreed program enhancements Ongoing licence to use the software The cost of this service is scaled on the size of the property. Based on the property size of 33 rooms, the monthly fees will be $ 215 including GST. While the property is a member of ARRA Accommodation Group we will deduct a 25% group discount from this amount. Also covered by these monthly fees are initial services including:Installation of the Front Office software Configuration to suit your property Up to 3 days training for Front Office staff Installation of the PABX interface hardware The ongoing fees may not be increased over time by more than the proportional change in the Sydney Consumer Price Index compounded over the same period, unless by mutual agreement. These fees reflect the real costs of providing the services for which they are charged. This ensures that the supplier will continue to exist to provide the necessary ongoing support and maintenance for your systems. Since the maintenance is paid on an all-inclusive subscription basis, there will never be any need to discuss financial matters before attending to any technical problems which may arise and need immediate action. These fees are all-inclusive. There are no other fees nor charges. The preferred method of payment for the monthly fees is via automatic direct bank transfer. The deposit details for Programania are shown on each invoice.

Logistics The site is required to provide accommodation and meals for the Satin Software staff while they are attending your site by arrangement. All other costs of ongoing software support and maintenance activities are covered by the monthly maintenance fees. There are no other fees nor charges.

Page 2


Marketing Committee Meeting   Wednesday the 9th of February 2012  Attendees: I.Martin, G.Watson, H Meskauskas, G Solomons  Apologies:  Open: 1:00pm  Reviewed previous minutes of marketing meeting 

Minutes 

   

Saturday swing was very well received however complaints regarding no dance floor:  Two  options to consider:  o Purchase a portable dance floor, approximately $5,000  o Move Saturday swing into Safire Room which will not allow the room to be sold for a  function  o Reinstate the dance floor  Online bowls store to be shut down due to problems with suppliers  Golf and Bowls results for website as soon as possible  Renewal promotion 2 x 50,000 points prizes, total value $1000.  Ian spoke about the opportunity to use membership points in the business to drive revenue  and loyalty 

  General Business  Nil  Next Meeting  February 8, 12pm  Close 12:45 


Please be aware that Anne has  indicated to me discrepancies in  Royal members.  Anne will be trying  to work this out for Monday’s  meeting. 


BOARD MEETING LISTING AKHURST Melanie ALLEN Pamela ALLEN Steve ANSTESS Grant ATKINSON Deborah Janet BAILEY Bradley William BAILEY Gleniss Audrey BAILEY Terrence Peter BAILLIE Joshua BARBER Danny BAZLEY Stephen John BEATSON Darren BELL Jennifer BEVERSTOCK Kiraleigh BOURKE Paul Simon BRAY Ann-Marie BRAY Simon Paul BRENNAN Christopher Michael BRENNAN Natalie Maree BRIEN Brendan BROOKER Helen CAMILLERI Mark Joe CARLYLE Nicholas CASSON Donna CHALLAND Christe Elizabeth CHALLAND Dale CHAPMAN Judith Anne CHAPMAN Mark CHOWN Peter CLARKE Luke Mitchell CLARKE Vanessa Esther COOK Kelly COOPER Kristen Anne CRITTENDEN Irene Maria CROOK Haydon Thomas DARK Lyn Maree DAVEY Andrew Preston DAVIDSON Ian Maxwell DAVIDSON Jennifer B DAVIS Alan DAVIS Elizabeth DIAMOND Richard Alwyn DIANNE FRANCES Sweeny DIXON Lara DOWNES Tim DRAGE Joshua William DUNN Craig Peter DUNNING Jesse Robert DUNNING Shaye Maree EATON Tracey FAIRWEATHER Ada

57 Regiment Road 14 Bingara Street 14 Bingara Street 60 Mears Lane 65 Budgeree Drive 9 Fairfax Street 7 Williams Street 7 Williams Street 35 Harle Street 8 Alvira Close 62 Allison Lane 10 Soward Crescent 17 Kelso Street 35 Hale Street 49 Sinclair Street 40 Mileham Crescent 40 Mileham Crescent 3/16A Wollongong Street 97 Brigantine Street 6 Blackley Avenue 20 John Verge Avenue 311 Carrington Road 8 Roswmary Street 37 Harvey Road 7 Neville Street 7 Neville Street 25 Thompson Street 25 Thompson Street 2 Nelson Street 45 Brigantine Street 45 Brigantine Street 2/3 Lobelia Close 160 Regiment Road 10 Lochend Circuit 38 Regiment Road 27 Wentworth Street 25 Pyalla Avenue 6 Yackerboon Place 6 Yackerboon Place 126 New England Highway 126 New England Highway 72A Brooks Street 32 William Street 3 Adelong Close 22 Rigney Road 2/24 Capper Street 5 Hacking Avenue 44 Peppertree Cicuit 44 Peppertree Circuit 2 Cagney Street 20 Clarence Street

RUTHERFORD 2320 RUTHERFORD 2320 RUTHERFORD 2320 KEINBAH 2320 ABERGLASSLYN 2320 RUTHERFORD 2320 GOSFORTH (MAITLAND) 2320 GOSFORTHS (MAITLAND)2320 WESTON 2326 RUTHERFORD 2320 KEMPSEY 2440 PACIFIC PINES 4211 SINGLETON 2330 WESTON 2326 EASTMAITLAND 2323 RUTHERFORD 2320 RUTHERFORD 2320 SHELLHARBOUR 2529 RUTHERFORD 2320 TENAMBIT 2323 RUTHERFORD 2320 LONDONDERRY 2753 RUTHERFORD 2320 RUTHERFORD 2320 RUTHERFORD 2320 RUTHERFORD 2320 RUTHERFORD 2320 RUTHERFORD 2320 GRETA 2334 RUTHERFORD 2320 RUTHERFORD 2320 METFORD 2323 RUTHERFORD 2320 EAST MAITLAND 2323 RUTHERFORD 2320 TELARAH 2320 ABERGLASSLYN 2320 ORANGE 2800 ORANGE 2800 LOCHINVAR 2321 LOCHINVAR 2321 TELARAH 2320 TELARAH 2320 RUTHERFORD 2320 TANILBA BAY 2319 TELARAH 2320 WERRINGTON COUNTY 2747 ABERGLASSLYN 2320 ABERGLASSLYN 2320 RUTHERFORD 2320 TENAMBIT 2323

2.50 2.50 2.50 30.00 2.50 2.50 10.00 10.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 10.00 2.50 10.00 2.50 2.50 2.50 2.50 10.00 2.50 2.50 2.50 2.50 10.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50

27-Jan-2012 14-Jan-2012 14-Jan-2012 14-Jan-2012 19-Jan-2012 06-Jan-2012 16-Jan-2012 16-Jan-2012 26-Jan-2012 29-Jan-2012 30-Jan-2012 22-Jan-2012 12-Jan-2012 26-Jan-2012 14-Jan-2012 16-Jan-2012 16-Jan-2012 30-Jan-2012 14-Jan-2012 19-Jan-2012 26-Jan-2012 10-Jan-2012 04-Jan-2012 07-Jan-2012 23-Jan-2012 22-Jan-2012 13-Jan-2012 13-Jan-2012 12-Jan-2012 30-Jan-2012 30-Jan-2012 12-Jan-2012 17-Jan-2012 29-Jan-2012 09-Jan-2012 10-Jan-2012 31-Jan-2012 27-Jan-2012 27-Jan-2012 10-Jan-2012 10-Jan-2012 17-Jan-2012 14-Jan-2012 19-Jan-2012 13-Jan-2012 22-Jan-2012 13-Jan-2012 20-Jan-2012 20-Jan-2012 31-Jan-2012 07-Jan-2012


BOARD MEETING LISTING FAIRWEATHER Ray FENNEL Phikul FENWICK Terrance John FERRARA Ann Elizabeth FORD Suzanne Francis FREW Leanne FREW Michael FULLER James William GARDINER Timothy GARNER John David GARNER Sandra Anne GAUDRY Joel Alexander GILLARD Kahlei Jane GREER Amy Louise HAHN David HAMILTON Brittany Donna HAMILTON Ian Ross HARRISON Ben HARROWER Keith HAWKINS Beau HAYES Cameron HIGGINS Callan HILL Bianca HILL Daniel HITCHELL Alan David HITCHELL Sangmuoy Pea HODGINS Ellen HODGINS Gloria IRVINE Janette JOBSON Helen JOHNSTON Raymond Andrew JOLLY Desiree Rose JORG Ralf Alfred KAIA Ramsen KELLEHER Neville John KELLY Rhonda Frances KELLY Terrence John KING Jodie LATHAM Phillip LAVENDER Corey Ian LAVENDER Debra LING Colin Ray LING Jan LING Sarah Debra LONERGAN Judy LOVEGROVE Rebecca MACFARLANE Stuart MACGREGOR Megan MARR Kylie Maryjane MASTERS Helen McGRATH Glenn James McMAHON Michael Joseph MILLER Alyssa MIRAMS Jeremy William

20 Clarence Street 27 Kimbarra Close 40 Telarah Street 4/21 Floribunda Close 28 Fourth Avenue 2 Peppermint Street 2 Peppermint Street 11 Peter Street 27 Moresby Street 4 Malia Cresent 4 Malia Cresent 31 Eurimbla Street 6 Ceres Avenue 48 Churchill Cressent 25 Kurivc-Cal Chase Road 65 Wollombi Road 1/19 Gillies Street 147 George Street 27 Kimbarra Close 11 Honey Oak Drive 62 Rous Street 145 Station Lane 61 Birch Grove 61 Birch Grove 16 Kidd Close 16 Kidd Close 10 King Street 2/8 Justine Parade 7/20 Justine Parade 105 Aberglasslyn Road 44 Lincolin Street 20 Taree Avenue 311 High Street 7 Elouera Cercert 135 Paterson Road 6 Taree Avenue 6 Taree Avenue 63 Taree Avenue 141 Avery Street 35 Aberglasslyn Road 35 Aberglasslyn Road 31 Endeavour Street 31 Endeavour Street 263 Denton Park Drive 4 Roselle Close 34 Endeavour Street 4/30 Barber Avenue 6 Blackley Avenue 27 Bardia Road 14 Somerset Drive 9 Appletree Avenue 18 Whiteley Street 43 Alexandra Avenue 2 Weemala Close

TENAMBIT KOTARA TELARAH WARABROOK RUTHERFORD ABERGLASSLYN ABERGLASSLYN RUTHERFORD WALLSEND WINDELLAMA WINDELLA THORNTON METFORD RUTHERFORD MT COLAH RUTHERFORD RUTHERFORD EAST MAITLAND KOTARA ABERGLASSLYN EAST MAITLAND LOCHINVAR ABERGLASSLYN ABERGLASSLYN BIDWELL BIDWELL ABERMAIN RUTHERFORD RUTHERFORD ABERGLASSLYN GUNNEDAH TELARAH MAITLAND CLAREMONT MEADOWS BOLWARRA TELARAH TELARAH TELARAH ABERGLASSLYN RUTHERFORD RUTHERFORD RUTHERFORD RUTHERFORD ABERGLASSLYN RUTHERFORD RUTHERFORD EAST LAKES TENAMBIT SHORTLAND THORNTON ABERGLASSLYN WELLINGTON RUTHERFORD ABERGLASSLYN

2323 2289 2320 2304 2320 2320 2320 2320 2287 2320 2320 2322 2323 2320 2079 2320 2320 2323 2289 2320 2323 2321 2320 2320 2770 2770 2326 2320 2320 2320 2380 2320 2320 2747 2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2018 2323 2307 2322 2320 2820 2320 2320

2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 40.00 2.50 2.50 2.50 2.50 10.00 10.00 2.50 2.50 2.50 2.50 2.50 20.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50

07-Jan-2012 20-Jan-2012 03-Jan-2012 15-Jan-2012 10-Jan-2012 06-Jan-2012 06-Jan-2012 18-Jan-2012 29-Jan-2012 26-Jan-2012 26-Jan-2012 20-Jan-2012 21-Jan-2012 09-Jan-2012 16-Jan-2012 26-Jan-2012 19-Jan-2012 06-Jan-2012 20-Jan-2012 02-Jan-2012 13-Jan-2012 13-Jan-2012 08-Jan-2012 08-Jan-2012 27-Jan-2012 27-Jan-2012 20-Jan-2012 20-Jan-2012 06-Jan-2012 28-Jan-2012 28-Jan-2012 31-Jan-2012 07-Jan-2012 10-Jan-2012 20-Jan-2012 26-Jan-2012 26-Jan-2012 29-Jan-2012 12-Jan-2012 14-Jan-2012 14-Jan-2012 15-Jan-2012 15-Jan-2012 13-Jan-2012 22-Jan-2012 20-Jan-2012 22-Jan-2012 14-Jan-2012 24-Jan-2012 27-Jan-2012 27-Jan-2012 24-Jan-2012 27-Jan-2012 13-Jan-2012


BOARD MEETING LISTING MORANTE Scott MORDUE Luke MORRIS Amanda MORRIS Chad MUDFORD Irene MULLEN John Bromfield MUNGOVEN Daniel Jon MURPHY Amanda NAYSMITH Gabrielle Angelina NOLEN Michael Ulic NONCIC John NORD Brendon Allan NORGROVE Ross ORR Jemma PAITAI Wally PATON James William PEEBLES Warrick Alan PETERS Noel PETERS Tamara Vee PETTIT Darryl PILLIDGE Mary Helen POTTS Justin Wayne PRICE Deanne RAE Rowan Patrick RAMEKA Parn Dylan REES Jessica Romae REYNOLDS Jessica ROPE Brian ROSS Ashlea ROSS Gertrude Shirley May ROSSITER Estelita ROWCLIFF Michael ROWLANDS Robert John RUSSELL Brian John RUSSELL Kerry RUSSELL Leann Althea SAVILLE Rebecca SCHROEDER Danny SCHROEDER Nicole SHEELEY Robert Lance SIEGEL Ben SIMPSON Clint Dylon SIVEWRIGHT Jon SKEFFINGTON Daniel SMOOTHY Daniel John SMOOTHY Jodie Maree SNEDDON Katrina Lee STEVENS Mary STEVENSON Lorraine SWADLING-ROPE Robyn TAYLOR Edward TAYLOR Raymond THOMAS Kayla TOMS Clayton

18 Ventura Close 161 Regiment Road 25 Benjamin Circle 25 Benjamin Circle 14 Clift Street 58 Brigantine Street 27 Neville Street 13 Melbee Street 12 Nardoo Avenue 1/13 Steam Street 46 Nelson Street 10/2428 Capper Street 19 Jamieson Drive 2/99 Walter Street 33 Jindavick Street 22 Greta Street 344 Tizzana Road 33 Lord Howe Drive 33 Lord Howe Drive 30 Rawson 4 Hinder Street 53 Charles Street 29 Raymond Terrace Road 12 Onus Street 12 Bairds Close 8 Fletcher Street 30 Ada Street 27 Miranda Place 4 William Street 203 New England Highway 3/2A Justine Parade 270 Wollombi Road 66 Aberglasslyn Road 12 Barrique Court 7 Warragul Street 12 Barrique Court 8 Alvira Close 3 Bingara Street 3 Bingara Street 10 Railway Parade 3 Winston Drive 23 George Street 11/94A Spofforth Street 6 Usher Street 11 Broughton Street 11 Broughton Street 49 Birch Grove 47 Ada Street 5/10 Mort Street 27 Miranda Place 7 Carbeen St 6 Clarence Street 37 Niven Parade 1/20 Wallace Street

RUTHERFORD RUTHERFORD RUTHERFORD RUTHERFORD MAITLAND RUTHERFORD RUTHERFORD RUTHERFORD ABERGLASSLYN MAITLAND GRETA TELARAH PARKWOOD RUTHERFORD JINDALEE TELARAH EBENEZER ASHTONFIELD ASHTONFIELD ABERDARE EAST MAITLAND MAITLAND EAST MAITLAND TELARAH RUTHERFORD NULKABA TELARAH MELBA EAST MAITLAND RUTHERFORD RUTHERFORD FARLEY RUTHERFORD THORNLANDS NORWOOD THORNLANDS RUTHERFORD RUTHERFORD RUTHERFORD THIRROUL CAULFIELD SOUTH TELARAH CREMORNE GRETA RUTHERFORD RUTHERFORD ABERGLASSLYN TELARAH SHORTLAND MELBA GATESHEAD WEST TENAMBIT RUTHERFORD MAITLAND

2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2334 2320 4214 2320 4074 2320 2756 2323 2323 2325 2322 2320 2323 2320 2320 2325 2320 2615 2323 2320 2320 2320 2320 4164 7250 4164 2320 2320 2320 2515 3162 2320 2090 2334 2320 2320 2320 2320 2307 2615 2290 2323 2320 2320

2.50 2.50 2.50 2.50 2.50 40.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 10.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50

04-Jan-2012 05-Jan-2012 07-Jan-2012 07-Jan-2012 29-Jan-2012 17-Jan-2012 09-Jan-2012 12-Jan-2012 17-Jan-2012 23-Jan-2012 09-Jan-2012 06-Jan-2012 22-Jan-2012 08-Jan-2012 22-Jan-2012 28-Jan-2012 16-Jan-2012 24-Jan-2012 24-Jan-2012 21-Jan-2012 29-Jan-2012 21-Jan-2012 13-Jan-2012 03-Jan-2012 17-Jan-2012 06-Jan-2012 07-Jan-2012 27-Jan-2012 13-Jan-2012 07-Jan-2012 29-Jan-2012 31-Jan-2012 22-Jan-2012 27-Jan-2012 08-Jan-2012 27-Jan-2012 29-Jan-2012 07-Jan-2012 07-Jan-2012 05-Jan-2012 13-Jan-2012 14-Jan-2012 13-Jan-2012 13-Jan-2012 31-Jan-2012 31-Jan-2012 30-Jan-2012 20-Jan-2012 29-Jan-2012 27-Jan-2012 25-Jan-2012 30-Jan-2012 27-Jan-2012 31-Jan-2012


BOARD MEETING LISTING TRAVIS Natalie TREWEEK James John TRUDGETT Roger James TUBMAN Alan James WAGUS Ricky WALKER Jane Leanne WARD Shane Andrew WEEKS Lyn WELDON Raylene Michelle WETHERED Nathan John WHITELEY Brad WINTER Daniel Craig WOLFE Prudence Elisabeth WOOD Edith Eliza WRIGHT Colin James WRIGHTSON Jennifer YAGER Luke

33 Pyalla Avenue 149 New England Highway 4/18 Churchill Cresent 21 Roy Street 70 Kensington Road 27 Taree Avenue 39 Richard Road 4 Brigantine Street 34 Marlborough Street 4 Treasure Street 176 Denton Park Drive 24B Durham Road 39 Canterbury Drive 3 Turin Terrace 30 Victoria Street 29 Campana Avenue 11A Tannant Avenue

ABERGLASSLYN RUTHERFORD RUTHERFORD LORN BOLWARRA TELARAH ABERGLASSLYN RUTHERFORD RUTHERFORD RUTHERFORD ABERGLASSLYN EAST GRESFORD RAWORTH RUTHERFORD EAST MAITLAND EDGEWORTH RUTHERFORD

2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2320 2311 2321 2320 2323 2285 2320

2.50 2.50 2.50 25.00 2.50 2.50 2.50 20.00 2.50 2.50 2.50 2.50 2.50 2.50 2.50 20.00 2.50

27-Jan-2012 11-Jan-2012 27-Jan-2012 11-Jan-2012 20-Jan-2012 19-Jan-2012 06-Jan-2012 28-Jan-2012 13-Jan-2012 21-Jan-2012 28-Jan-2012 06-Jan-2012 14-Jan-2012 26-Jan-2012 18-Jan-2012 11-Jan-2012 21-Jan-2012


February 2012 Membership (as at 31/01/2012) Last Month

This Month

Increase

9

9

0

Royal Men’s

135

139

+4

Royal Ladies

43

43

0

1 Year

19

19

0

3 Years

8

8

0

5 Years

36

35

-1

3207

3366

+159

1 Year

755

763

+8

3 Years

833

836

+3

5 Years

812

812

0

Junior Bowling Members

8

8

0

Junior Sports Members

6

6

0

5871

6044

+173

Membership Type Life Members

Voting Members

$2.50 Membership Social Members

TOTAL


February 2012 Inwards Correspondence From…

Details…

Anne de Graaf

Request to waive room hire

Oriental Cat Club of NSW Request to waive room hire The Oaks Bowling Club

Letter of thanks

Action…


February 2012 Outward Correspondence To… Maitland Cancer Appeal Committee Maitland Youth Development Unit Maitland Benevolent Society Ltd Maitland Division of Hunter Legacy City of Maitland Pipes & Drums St Vincent de Paul Lower Hunter Maitland Region Suicide Prevention Network

Details… Funding assistance approval Funding assistance unsuccessful Funding assistance unsuccessful Funding assistance unsuccessful Funding assistance unsuccessful Funding assistance unsuccessful Funding assistance unsuccessful

Alzheimers Australia

Funding assistance successful

Tracey Clasper

Update RSA

Judith Kropp

Update RSA

Cheryl McCole

Update RSA

Vikki McGill

Update RSA

Anne Musgrove

Update RSA

Marissa O’Connor

Update RSA

Michelle Sales

Update RSA

Sarita Siddens

Update RSA

Graeme Watson

Update RSA

Volunteers for Palliative Care Inc

Donation request approval

Maitland City Gym

Donation request approval

Maitland City Appeal

Chair request approval

NSW office of Liquor, Gaming & Racing

Application for exemption to 20% limit of in-kind expenditure

Action…


Office of Environment & Heritage

Subsidised energy audit

Lenore Pile

Membership revoked


January 2012 ClubsNSW Circulars Circular

12-019

06-02-12

12-018

24-01-12

12-017

23-01-12

12-016

23-01-12

12-015 12-014 12-013

21-01-12 20-01-12 20-01-12

12-012

19-01-12

12-011

19-01-12

12-010

19-01-12

12-009

19-01-12

Club Grants Online Training - Reminder To Book Now Prime Ministers Announcement On Gambling Update Amalgamation: EOI -Abruzzi Friuli Veneto Sports Club Ltd (Club Italia) Amalgamation: EOI - The Taxi Club (Grosvenor Club Ltd). Gillard/Wilkie Deal - Latest Development Extended Trading Hours For Special Events Fair Work Act Review - Submissions Children’s Music Tour - Exclusive Opportunity For Clubs CDI Regional Seminars: “Taking Charge: The Need To Lead” Important - ClubGRANTS Training Sessions Australian Club Entertainment Awards Opportunity To Vote


Board Papers 13022012