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AC & HVAC TENDERS SEP 2012

www.mavenpk.com


Purchases Commercial

Procurement & Logistics Department.

Ref. A-149/12 August 29th, 2012 Tender Cost Rs. 1,300/M/s________________ ___________________ ___________________ Please drop your sealed quotation in the tender box marked “Commercial Purchases” placed in the main entrance of P & L Building, Karachi for the following item(s) latest by 17th September, 2012 at 1030 which will be opened at 1100 hrs. Envelop containing tender, must mention PIA Ref No. and Date of Opening. PIA will not be responsible for any postal delay.

S.No

Specification Supply of 1.5 Ton Wall Mounted Split A/C operatable on 220 Volt, Single Phase along with all safety devices, controls, filters etc.(complete in all respect) Supply of 2 Ton Wall Mounted Split A/C operatable on 220 Volt, Single Phase along with all safety devices, controls, filters etc.(complete in all respect)

1.

2.

Qty

Unit Rate (RS)

16% GST (If Applicable)

Total

02

01

Note: • One year complete guarantee / warrantee of entire A/C Plant & three years of compressor must be provided. Terms & Conditions 1. Participant must be Manufacturer / Authorized Distributor / Whole sellers. 2. Participant must be registered with Sales Tax authorities GST & must attach copy of GST Certificate. 3. Guarantee & Warrantee must be provided 4. All participants are required to mention all taxes & GST separately. 5. Payment term net thirty days Income tax 3.5% / 6% will be deducted at source. 6. All participants must quote one rate and best delivery period. 7. Quotation must be valid for 90 days. 8. Please note that quoted rates must be firmed and final in all respect. 9.

2% earnest money (refundable) of the total bid value & Rs.1300/- as a tender cost (Non-Refundable) in shape of pay order from scheduled bank in favor of PIA or Cash Receipt from Finance Officer Procurement and Logistics Deptt must be enclosed with the tender. Successful bidder will be required to submit additional 3% as security deposit refundable / interest free .EM of the unsuccessful bidders will be returned.

10. Successful bidders shall also be required to submit professional tax. / NOC 11. PIA reserves the right to accept or reject or annul any tender after assigning proper reason. Thanking you, Yours truly, For Pakistan International Airlines

Anis Ahmed Khan DGM Purchases Commercial (Ph: 99045379-5643, Fax: 34570120) Authorized Signature of Supplier with seal and Designation: ______________________ Date: _____________


COVERING SHEET

I/we M/s ________________________________ do herby affirm to adhere to the necessary instructions for participation in the procurement process. All the columns of DP-I, II and III are filled, signed and stamped as per requirement. Data Sheet (for unregistered firms only) is attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478


DP-1 DIRECTORATE PROCUREMENT (NAVY) No.……………………….. …………. Directorate of Procurement (Navy) At Ministry of Defence Production Building Sectt No. II, Adamjee Road Rawalpindi Tel: 051-9271468-78 Fax : 051-5516307 E-mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk M/S 2011

Invitation to Tender and General Instructions

Understo 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/TUnderstood shall mean not agree the agreement entered into between the parties i.e. the ‘Purchaser’ and theagreed ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

2.

Delivery of Tender. The offer is to be submitted in duplicate as under:-

a. Commercial Offer. The offer will be in duplicate and indicate prices quoted Understo in Understood agreed not agree figures as well as in words alongwith essential literature/brochure. It should be clearly marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

Understo not agree

b. Technical Offer: (Where Applicable). Should contain all relevant specifications in triplicate alongwith essential literature/brochure and drawings in an envelope and clearly marked “Technical Offer” without prices, tender number and date of opening.

c. Special Instructions. Tender documents and its conditions may please be read Understood Understo point by point and understood properly before quoting. All tender conditions should be agreed not agree responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected.

d. Firms shall submit their offers in two separate envelopes (i.e. two copies Understo of Understood not agree agreed commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the technical offer will


not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

The tender duly sealed will be addressed to the following:Directorate of Procurement (Navy)/P-3... At Ministry of Defence Production Building Secretariat No. II, Adamjee Road Rawalpindi, PAKISTAN Telephone: 92-051-9271468-78 Fax No. 92-051-5516307 E-Mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk

Understood Understo 3. Date and Time For Receipt of Tender. Tender must reach this office by the date and agreed not agree time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening.

4. Tender Opening. Tenders will be opened as mentioned in the scheduleUnderstood to tender. Understo agreed not agree Commercial offers will be opened at later stage if Technical Offer is found acceptable on examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

Validity of Offer.

a. The validity period of quotations must be indicated and should invariably Understoodbe 90 Understo agreed days extendable to 120 days from the date of opening of Tender. Conversion rate not of agree FE/LC components will be considered w.e.f. opening of commercial offer. b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

6. Part Bid. Firm may quote for the whole or any portion, or to state in the tender Understo Understood agreed that the rate quoted, shall apply only if the entire quantity is taken from the firm. The Director not agree Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7.

Quoting of Rates. Only one rate will be quoted for entire

Understood agreed

Understo not agree


quantity, item wise. Understood

Understo

agreed stating not agree 8. Return of I/T. In case you are Not quoting, please return the tender inquiry the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. Understood

Under

9. Withdrawal of Offer. Firms shall not withdraw their commercial offers agreed beforenot ag signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year.

10. Provision of Documents in case of Contract. In case any firm wins a contract, it will deposit following documents before award of contract: Understood Under agreed

not ag

a. A copy of letter showing firm’s financial capability. b. Foreign Seller has to provide its Registration Number issued by respective Department of Commerce authorizing export of subject stores. c. Principal/Agency Agreement. 11.

Treasury Challan.

Not Attached from a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable Attached State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. Not

Attached

b. In case of un-registered firms, whether they have applied for registration or not,Attach will pay tender inquiry fee (Challan Form) of Rs. 300/-.

12. Inspection Authority. CINS, Joint Inspection will be carried out by INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS inspection shall be as prescribed in DP-35 and PP & I (Revised 2002) or as per terms of the contract. Understood Under agreed

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13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

15. Documents Required. the quote: a.

Understood agreed Understood agreed

Under not ag

Understo not agree

Following documents are required to be submitted along with

OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence.


b. The firm/supplier shall provide correct and valid e-mail and Fax No to CINS and DP(N). Supplier/contracting firm shall either provide OEM Conformance Certificate to CINS or is to be e-mailed to CINS under intimation to DP (Navy). Hard copy of COC must follow in any case through courier. On receipt, CINS shall approach the OEM for verification of Conformance Certificates issued by OEM. Companies/firms rendering false OEM Conforming Certificates will be blacklisted. c.

Original quotation/proforma invoice.

d. In case of bulk proforma invoice, a certificate that prices indicated in the bulk proforma invoice have not been decreased since the date of bulk proforma invoice from the manufacturers/suppliers. e.

Submit breakup of cost of stores/services on the following lines: (1) Imported material with break down item wise along-with import duties. (2) Variable business overheads like taxes and duties imposed by the federal/provincial government as applicable:(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty. (3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any. (5) Any other expenditure/cost/service/remuneration as asked for in the tender. Understood

Under

agreed 16. Rejection of Stores/Services. The stores/services offered as a result of contractagreed concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated.

17. Security Deposit/Bank Guarantee . To ensure timely and correct supplyUnderstood of storesUnder agreed not ag the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. Understood agreed

Under not ag


18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to an integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com. Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence agreed with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

Under not ag

Understood forUnder 20. Pre-shipment Inspection. PN may send a team of officers including DP(N) member agreed not ag the inspection of major equipments and machinery items at OEM premises as per terms of contract.

21. Amendment to Contract. Contract may be amended/modified to include fresh clause Understood Under (s) modify the existing clauses with the mutual agreement by the supplier and the purchaser; agreed not ag such modification shall form an integral part of the contract. Understood

Under

Understood agreed

Under not ag

22. Discrepancy. The consignee will render a discrepancy report to all concerned agreed not ag within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

Price Variation. a.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly.

24. Price Reduction (PR). In case the stores on inspection are found to be Understood below theUnder agreed stipulated specification and these are proposed to be accepted by the inspector undernot ag deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: “Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaser�


The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract.

Understood 25. Buy back. The seller will buy back the spares/items supplied as a part of this tenderUnder agreed not ag at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

26. Force Majeure. The supplier will not be held responsible for any delay Understood occurring Understo in supply of equipment due to event of Force Majeure such as acts of God, War, Civil agreed commotion, not agree Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Nonavailability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed

Under not ag

27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under: a.

Foreign Currency (FOB/CIF/C&F/FSA etc) Contracts (1). The dispute shall be referred for adjudication to two arbitrators one to be nominated by each party. Who before entering upon the reference shall appoint an umpire by mutual agreement and if they do not agree a judge of the Superior Court will be requested to appoint the umpire. The arbitration proceedings shall be held in Pakistan and under Pakistan Law. (2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine. (3). Arbitration award so given will be firm and final.

b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue, under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute.

28. Court of Jurisdiction. In case of any dispute only court of jurisdiction at Rawalpindi shall Understood Understo have jurisdiction to decide the matter. agreed not agree

29. Liquidated Damages(LD). Liquidated Damages upto 2% per month Understood are liable Understo to agreed notUnder agree Understood be imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied agreed not ag after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.


30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35. Understood agreed

Under not ag

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become Understood Underst ineffective due to default of supplier / seller or stores / equipment declared defective and not agre agreed caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation Understood Under agreed salesnot ag in any form shall be paid to any local or foreign agent, consultant representative, promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

Termination of Contract.

a. If at any time during the currency of the contract the PurchaserUnderstood decides Understo to terminate the contract for any reason whatsoever (other than for reasons of Nonagreed not agree Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser.


(3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier.

Understood Understo 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rights agreed not agree to accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants.

36. Application of Official Secrets Act, 1923. All the matters connectedUnderstood with this Understo not agree enquiry and subsequent actions arising there from come within the scope of agreed the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information.

Understood Understo 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from the agreed not agree date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk

38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

Understo not agree

a. Received later than appointed/fixed date and time. b. Offers are found conditional or incomplete in any respect. c. There is any deviation from the General /Special/Technical Instructions contained in this tender. d. Forms DP-1, DP-2,and DP-3 duly signed, are NOT received with the offers.

d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item. g. Manufacturer’s relevant brochures and technical details on major equipment asse are not attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ una amendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency and vis n. Principals invoice in duplicate clearly indicating whether prices quoted are inclusive o of the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ partici tender. t. If OEM and principal name and complete address is not mentioned.


39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaire in are to be returned with the offer duly signed by the authorized signatory/person. It is pertinent that all these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Registrat DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures o ……………… (Capacity in wh


DP-3 Tender No……………

Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. ………………… Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person…..

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sche tender inquiry or such portion thereof as you may specify in the acceptance of tender at the pr against the said schedule and further agree that this offer will remain valid up to 120 days and withdrawn or altered in terms of rates quoted and the conditions already stated therein or on befo I/we shall be bound by a communication of acceptance to be dispatched within the prescribed time

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry (Directorate General Defence Purchase) “General Conditions Governing Contracts” and have examined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are of the nature of the stores required and my/our offer is to supply stores strictly in accordan requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..


*Individual signing tender and/or other documents connected with a contract must specify:(a) (b) (c) (d)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended upunder the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary Partner, etc. or their attorney and produce copy of document empowering him so to si upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable


NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

1.

Name : _____________________________________

2.

Father’s Name : ______________________________

3.

Address (Residential) : _____________________________________________________ _______________________________________________________________________ _______________________________________________________________________

4.

Designation in Firm : _______________________________________________________

5.

CNIC : _____________________________________ (Attach Copy of CNIC) NTN : ______________________________________ (Attach Copy of NTN) Firm’s Address : __________________________________________________________

6. 7.

________________________________________________________________________ ________________________________________________________________________ 8. Date of Establishment of Firm : ________________________________________________ 9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies. (Attach Copy of relevant CERTIFICATE) 10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner).

(Kindly fill in the above form and forward it under your own letter head with contact details)


DP-3 Tender No……………

Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. ………………… Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person…..

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in sche tender inquiry or such portion thereof as you may specify in the acceptance of tender at the pr against the said schedule and further agree that this offer will remain valid up to 120 days and withdrawn or altered in terms of rates quoted and the conditions already stated therein or on befo I/we shall be bound by a communication of acceptance to be dispatched within the prescribed time

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry (Directorate General Defence Purchase) “General Conditions Governing Contracts” and have examined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are of the nature of the stores required and my/our offer is to supply stores strictly in accordan requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..


*Individual signing tender and/or other documents connected with a contract must specify:(e) (f) (g) (h)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended upunder the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary Partner, etc. or their attorney and produce copy of document empowering him so to si upon to do so.

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable


DP2 INVITATION TO TENDER FORM 1. Schedule to Tender No CICP/M/029006/R-1002/320475 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 26-09-2012 Please drop tender in the Tender Box No 108. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email dpnrwp2007@gmail.com S NO DETAIL OF STORES QTY/ UNIT TOTAL UNIT PRICE PRICE PARENT EQUIPMENT A/C PLANT 10 TON 02 NSN 6930-71-513-2618 NOS Part No NIL AIR CONDITION PLANT AIR COOLED 10 TON MAKES General, LG, Sabro, Mitsubishi, Daikin, Carrier MODEL NO: 351A 95002 DETAILS Detailed /Specifications & requirement/instructions as per Annex A & B. OEM ADDRESS M/S WHITE WESTING HOUSE USA Above mentioned price includes 16% sale Tax (Please tick Yes or No) Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Attached CINS Special Instructions. a. In commercial technology required. b. Pre qualification of the suppliers along with site survey for smooth execution of contract required. (i) Supplier should be authorized dealer/distributor


2.

Terms of Payment.

of OEM. (ii) They should have sufficient experience on insrallation/supportability of equipment. (iii) Supplier should be preferably registered indexed in DP (Navy) for the same work/stores. c. Post contract amendment by the firm would not be entertained. d. Annual maintenance is required. e. Coc/import documents required. 100% After issuance of CRV.

3.

Origin of Stores.

Local.

4.

Origin of OEM.

Local.

5.

Technical Scrutiny Report.

6.

Delivery Period.

4 Months or earlier.

7.

Currency.

Pak Rupees.

8.

Basis for acceptance.

FOR.

8.

Basis for acceptance.

FOR.

9.

Bid validity.

10.

Tendering procedure PPRA Rule 36(6).

Required.

At least 90 Days, extendable to 120 Days. Two Stage- Two Envelop bidding procedure will be followed.

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount: a.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

b.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

c.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. Note:

(1)

Please delete above mentioned condition not relevant to the firm.

(2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts: 12.

Return of Earnest Money. a. The offers alongwith Earnest Money of the firms not qualified during technical scrutiny shall be returned within 03 days of receipt of TSR.


b. Earnest Money of the unsuccessful bidders other than the first three lowest quotes shall be returned instantly on the next day of commercial opening. c. Earnest Money of the second & third lowest quotes will be returned on signing of the contract with the first lowest quote (Para 32 (b) of DP-35 refers). d. Earnest Money of the first lowest firm will be returned after the finalization of the contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers). 13.

Special Note. a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record). b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project. c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo. d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e.

Company registration certificates are to be attached with offer.

f. Requisite amount of earnest money (in shape of Bank Draft in the favour of CMA (DP)) is to be attached in separate envelop in sealed condition with the Technical offer. Photocopy of the same shall also be attached with DP-2 as a testimony. Cheques/crossed cheques shall not be accepted. g.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices. Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.


SPECIAL INSTRUCTIONS – INDENT NO 029006 DATED CATEGORY- B SOURCE OF SUPPLY 1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. 2. Supplying Firm in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. 3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the Supplying Firm with following endorsements. a. b. c.

Certificate reference number with date. Name of the authorized dealer/agent/stockiest. Last date/duration/period for validity of dealership.

4. Supplying Firm in his “Offer/Quotation” is to provide, OEM’s contact (address, e-mail address, phone, fax and website etc). ORIGIN OF SUPPLY 5. Supply of Firm in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract” UPDATES & CURRENT INFORMATION 6. Supplying Firm in his “Offer/Quotatio” is to provide latest updates and current information about technical specifications/data. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the Supplying Firm will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided. DOCUMENTATION REQUIRED 7

Supplying Firm is to provide following documentation at the time of inspection: a. Firm’s Warranty/Guarantee on form “DPL-15”. b. OEM’s “Certificate of Conformity” indicating following and in accordance with NHQ letter CM/465/RRC/212 dated 19-05-2009: (1). (2). (3). stores. (4). (5).

Pattern/Part Numbers of stores. Description of stores along with quantity. List of Serial Numbers of Batch Numbers or Lot Numbers as embossed/engraved on the Date/Period of manufacture. Conformance to standards/specifications quoted in the I.T.

c. OEM Test Certificate. d. Import documents comprising “Lading/Airway Bill” or “Shipping Bill” and “Bill of Entry” duly endorsed with the name of Supplying Firm. e. In case like ‘Minimum Order Quantity’ where Supplying Firm itself has not imported the stores rather obtained from another firm/company/party that has actually imported the stores, the Supplying Firm will still remain responsible for providing above mentioned documents and genuineness of stores. 8. OEM’s “Certificate of Conformity” originating from “Principal” who is neither the OEM nor the OEM’s authorized dealer/agent/stockist will not be acceptable. INSPECTION 9. Inspection Authority will be CINS. 10.

Joint Inspection will be carried out by INS, Consignee & Specialist User.


NATIONAL BANK OF PAKISTAN ENGINEERING WING (CENTRAL), LAHORE

INVITATION FOR BID National Bank of Pakistan intends to invite bids for the following work from reputed firms having 5 year experience in major HVAC works of Banks. The tenders will be issued to only those firms which will found suitable. 1.

Repair works of HVAC plant installed at Regional Office building, Sargodha.

Complete set of bid documents alongwith BOQ and specifications will be issued to firm by the office of the VP-Dy. Chief Engineer, Engineering Wing (Central), NBP Regional Headquarters building, 26-Mclagon Road, Lahore, up-to 10-09-2012 during office hours on any working day after paying a tender fee of Rs.1000/- for Each tender (non refundable). The tender in sealed envelope will be received on 18-09-2012 at 11:00 hours in the office of the Dy. Chief Engineer, Engineering Wing (Central), RHQ Building, Lahore and will be opened on same day publicly at 1130 hours in the presence of tender opening committee and contractors who opt to attend. An earnest money amounting to 2% of the tender amount in the shape of CDR of NBP Bank in the name of the VP-Dy. Chief Engineer, Engineering Wing (Central), Lahore must be accompany each tender. Bank reserve the right to accept or reject any or all tenders.

Engr. SUHAIL ANWAR DY. CHIEF ENGINEER NATIONAL BANK OF PAKISTAN ENGINEERING WING (CENTRAL) LAHORE


TENDER NOTICE #SLIC/BWP/P&GS/09/12 PURCHASE OF AIR CONDITIONER .,

Date: 12.09.2012

1. State Life Insurance Corp. of Pakistan invites sealed quotation for the purchase of following item with the specification given accordingly from the from reputed Firms/Suppliers/Distributors who are registered with Sales Tax and National Income Tax. 2. S.No Items to Purchase Specification Quantity 01 Air Conditioner Split Units (1.5 ton) Famous 06 Brands TERMS AND CONDITIONS: 1.

Security amount must be deposited equal to 02% of the approximate value (note above) of the tender in form of “Call Deposit receipt� in favour of the State Life Insurance Corporation of Pakistan Zonal Office Bahawalpur which will be refunded to the un-successful parties on the spot and the refundable cash payment of CDR will be detained of the successful parties till the completion of job as per quotation/purchase order. No quotation will be acceptable without earnest money. Tenders must be accompanied by a Tender Security in the amount mentioned above and must be delivered to Secretary- (P&GS) State Life Insurance Corporation of Pakistan, Bahawalpur Zone, Barq Poly Clinic building 1st & 2nd Floor Ahmedpur Road, Bahawalpur on or before 28th September 2012 11:00 Am, mentioned date & time. Tenders will be opened on the same date/day as mentioned at 1200: PM. in the presence of Tenders representative who choose to attend. 2. On finding sub-standard quality as and when noticed during process, the deposit security may be forfeited in favour of the Corporation.

3.The Firms/ Suppliers / Distributors in question will be bound to supply the required items as whole consignment within 25 days from the issuance date of supply order. 4.

The bidders will attach their respective copies of NTN and Sales Tax Certificates. Order will be placed to Quotationers on the lowest items rates.

5.

Sealed Quotation duly completed in all respects must be reached to the undersigned by Courier Service and by Registered Mail during the office hours i.e 8:30 am to 5:00 pm (sharp) expect Saturday & Sunday till closing date (28.09.2012) .

6.

The Income Tax will be deducted @ 3.5 % at source or as per Govt. of Pakistan Law.

7.

The Corporation reserves the right to cancel/reject any one or all the Tenders in accordance with rule (33) of PPRA.

8.

Payments will be released after supplying the above said items and after checking quality etc.

9.

Required order/quantity may be reduced in accordance with the available budget and rate given in the quotation. (Note: The valued more than two million is not available).

For further details or any clarification the undersigned and dealing officer may be contacted during working hours in person or telephonically on phone # 062-9255363/9239183

Mirza Asad Saeed Atif Secretary Zonal Procurement Committee BAHAWALPUR ZONE.


Zonal Office State Life Building Minara Road Sukkur –65200 Phone: 9310514-6 Fax No. 071-9310502 UAN No. 111-111-888

Tender Notice NO.04/2012 for Supply of Air conditioners. Sealed financial bids are invited from National Tax registered firms/ suppliers preferably based at Sukkur for supply of items/ specifications mentioned here below. S#

1

Description of Items

Air Conditioner window 1.5 ton Haier brand or equalent

Qty.

6

2) Bids may accompany a Pay Order/Bank Draft of the 5% of the value in favour of State Life Insurance Corporation of Pakistan as earnest money which will be returned immediately after issuance of purchase order to un-successful bidders and after satisfactory completion of job to successful bidders. 3) The sealed quotations must be reached by post/courier/by hand to Secretary Zonal Procurement Committee State Life, Zonal Office, State Life Building Minara Road, Sukkur up to 11.00 a.m. on 08-10-2012. 4) Bids will be opened in the office of Assistant Manager (Personnel & General Services), State Life, Zonal Office, State Life Building Minara Road, Sukkur, specified above in the presence of those bidders or their authorized agents on same day i.e. 08-10-2012 at 11-30 a.m. who wish to be present at the occasion. Envelop must be bear the Quotations for Air Conditioners. 5)

Delivery 10 days after the receipt of purchase order.

6)

No bid will be accepted without earnest money/Catalogs/Sample.

7) Competent Authority reserves the right to accept/reject any/all bids assigning reason thereof. (SECRETARY) Zonal Procurement Committee, State Life Insurance Corporation, of Pakistan, Zonal Office, (P&GS) Department, Ground Floor, State Life Building.


COVERING SHEET

I/we M/s ________________________________ do herby affirm to adhere to the necessary instructions for participation in the procurement process. All the columns of DP-I, II and III are filled, signed and stamped as per requirement. Data Sheet (for unregistered firms only) is attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________ Complete Name Seal/Stamp of Firm

_________________ Capacity in which Signing _________________ Date

Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 ADP-32 ADP-33 ADP-34 ADP-36 ADP-37

051-9271471 051-9271472 051-9271473 051-9271474 051-9271475 051-9271478


DP-1 DIRECTORATE PROCUREMENT (NAVY) No.……………………….. …………. Directorate of Procurement (Navy) At Ministry of Defence Production Building Sectt No. II, Adamjee Road Rawalpindi Tel: 051-9271468-78 Fax : 051-5516307 E-mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk M/S 2011

Invitation to Tender and General Instructions

Understood 1. Conditions Governing Contracts. The ‘Contract’ made as result of this Understood I/T shall mean the agreed not agreed agreement entered into between the parties i.e. the ‘Purchaser’ and the ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein.

2.

Delivery of Tender. The offer is to be submitted in duplicate as under:a. Commercial Offer. The offer will be in duplicate and indicate prices quoted Understoodin figures Understoodas not fact agreed on well as in words alongwith essential literature/brochure. It should be clearlyagreed marked in the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned. Understood agreed

Understood not agreed

b. Technical Offer: (Where Applicable). Should contain all relevant specifications in triplicate alongwith essential literature/brochure and drawings in an envelope and clearly marked “Technical Offer” without prices, tender number and date of opening. c. Special Instructions. Tender documents and its conditions may please be read point Understood Understood by point and understood properly before quoting. All tender conditions should agreed be responded not agreed clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected.


d. Firms shall submit their offers in two separate envelopes (i.e. two copies of commercial Understood Understood agreed agreed offer and two or more copies of the technical offer as asked in the IT). The commercialnotoffer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it. e.

The tender duly sealed will be addressed to the following:Directorate of Procurement (Navy)/P-3... At Ministry of Defence Production Building Secretariat No. II, Adamjee Road Rawalpindi, PAKISTAN Telephone: 92-051-9271468-78 Fax No. 92-051-5516307 E-Mail: dpnrwp2007@gmail.com dpnavy@paknavy.gov.pk

3. Date and Time For Receipt of Tender. Tender must reach this office byUnderstood the date Understood and time agreed not agreed specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening. 4. Tender Opening. Tenders will be opened as mentioned in the schedule to tender. Understood Commercial Understood agreed agreed offers will be opened at later stage if Technical Offer is found acceptable on examination by not technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5.

Validity of Offer. a. The validity period of quotations must be indicated and should invariably 90 days Understood be Understood agreed not agreed extendable to 120 days from the date of opening of Tender. Conversion rate of FE/LC components will be considered w.e.f. opening of commercial offer. b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

6. Part Bid. Firm may quote for the whole or any portion, or to state in the tender that the Understood Understood agreed not agreed rate quoted, shall apply only if the entire quantity is taken from the firm. The Director Procurement


reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise.

Understood agreed

Understood not agreed

Understood

Understood

not agreedthe 8. Return of I/T. In case you are Not quoting, please return the tenderagreed inquiry stating reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. Understood

Understood

9. Withdrawal of Offer. Firms shall not withdraw their commercial offers agreed before signing of not agreed the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year. 10. Provision of Documents in case of Contract. deposit following documents before award of contract:

In case any firm wins a contract, it will Understood agreed

Understood not agreed

a. A copy of letter showing firm’s financial capability. b. Foreign Seller has to provide its Registration Number issued by respective Department of Commerce authorizing export of subject stores. c. Principal/Agency Agreement. 11.

Treasury Challan. Not State Attached a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable from Attached Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. Attached

Not

Attached b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

12. Inspection Authority. CINS, Joint Inspection will be carried out by INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS inspection shall be as prescribed in DP-35 and PP & I (Revised 2002) or as per terms of the contract. Understood Understood agreed

not agreed

13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14.

Marking.

Marking of stores in accordance with Spec/Misc/NS/002/80.

Understood agreed Understood agreed

Understood not agreed Understood not agreed


15. Documents Required. quote: a.

Following documents are required to be submitted along with the

OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence.

b. The firm/supplier shall provide correct and valid e-mail and Fax No to CINS and DP(N). Supplier/contracting firm shall either provide OEM Conformance Certificate to CINS or is to be e-mailed to CINS under intimation to DP (Navy). Hard copy of COC must follow in any case through courier. On receipt, CINS shall approach the OEM for verification of Conformance Certificates issued by OEM. Companies/firms rendering false OEM Conforming Certificates will be blacklisted. c.

Original quotation/proforma invoice.

d. In case of bulk proforma invoice, a certificate that prices indicated in the bulk proforma invoice have not been decreased since the date of bulk proforma invoice from the manufacturers/suppliers. e.

Submit breakup of cost of stores/services on the following lines: (1) Imported material with break down item wise along-with import duties. (2) Variable business overheads like taxes and duties imposed by the federal/provincial government as applicable:(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty. (3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any. (5) Any other expenditure/cost/service/remuneration as asked for in the tender. Understood

Understood

agreed agreed 16. Rejection of Stores/Services. The stores/services offered as a result of contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated. Understood 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply Understood of stores the firm agreed not agreed will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for


upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. Understood 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject toUnderstood an integrity pact, agreed not agreed between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at dpnrwp2007@gmail.com. Understood with Understood 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence agreed not agreed regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

20. Pre-shipment Inspection. PN may send a team of officers including DP(N)Understood member Understood for the agreed not agreed inspection of major equipments and machinery items at OEM premises as per terms of contract. 21. Amendment to Contract. Contract may be amended/modified to include fresh clause (s) Understood modify the existing clauses with the mutual agreement by the supplier and the Understood purchaser; such agreed not agreed modification shall form an integral part of the contract. Understood

Understood

Understood agreed

Understood not agreed

22. Discrepancy. The consignee will render a discrepancy report to all concerned within 60 agreed not agreed days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost. 23.

Price Variation. a.

Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance. c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly.


24. Price Reduction (PR). In case the stores on inspection are found to be below the Understood Understood agreed not agreed stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note: “Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaser� The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. 25. Buy back. The seller will buy back the spares/items supplied as a part of Understood this tenderUnderstood at the agreed not agreed selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items. 26. Force Majeure. The supplier will not be held responsible for any delay Understood occurring Understood in supply of equipment due to event of Force Majeure such as acts of God, War, Civil agreed commotion, Strike, not agreed Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure. Understood agreed

Understood not agreed

27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under: a.

Foreign Currency (FOB/CIF/C&F/FSA etc) Contracts (1). The dispute shall be referred for adjudication to two arbitrators one to be nominated by each party. Who before entering upon the reference shall appoint an umpire by mutual agreement and if they do not agree a judge of the Superior Court will be requested to appoint the umpire. The arbitration proceedings shall be held in Pakistan and under Pakistan Law. (2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine. (3). Arbitration award so given will be firm and final.

b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue,

Understood agreed

Understood not agreed


under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute. 28. Court of Jurisdiction. jurisdiction to decide the matter.

In case of any dispute only court of jurisdiction at Rawalpindi shall have

Understood Understood 29. Liquidated Damages(LD). Liquidated Damages upto 2% per month are liable to be agreed notUnderstood agreed Understood imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied after the agreed not agreed expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35. Understood agreed

Understood not agreed

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N). 32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become ineffective Understood Understood due to default of supplier / seller or stores / equipment declared defective and caused loss to the agreed not agreed Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation in any Understood Understood form shall be paid to any local or foreign agent, consultant representative, sales agreed promoter not oragreed any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34.

Termination of Contract. a. If at any time during the currency of the contract the Purchaser decides to terminate the Understood Understood contract for any reason whatsoever (other than for reasons of Non-Delivery)agreed he shall have right not agreed to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in


the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice. b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either: (1). To have any part thereof completed and take the delivery thereof at the contract price or. (2). To cancel the remaining quantity and pay to the Supplier for the articles or subcomponents or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser. (3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received. c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier. Understood full Understood 35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves rights to agreed not agreed accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants.

36. Application of Official Secrets Act, 1923. All the matters connected with this enquiry and Understood Understood agreedAct, 1923. not agreed subsequent actions arising there from come within the scope of the Official Secrets You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information. Understood 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from theUnderstood date of agreed not agreed downloading of IT from the PPRA Website i.e. www.ppra.org.pk

38.

Disqualification. Offers are liable to be rejected if:-

Understood agreed

Understood not agreed

a. Received later than appointed/fixed date and time. b. Offers are found conditional or incomplete in any respect. c. There is any deviation from the General /Special/Technical Instructions contained in this tender. d. Forms DP-1, DP-2,and DP-3 duly signed, are NOT received with the offers. d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item.


g. Manufacturer’s relevant brochures and technical details on major equipment assemblies attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ un amendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency and vise vers n. Principals invoice in duplicate clearly indicating whether prices quoted are inclusive or exc agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ participants o t. If OEM and principal name and complete address is not mentioned. 39.

The above terms and conditions are confirmed in total for acceptance.

Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaires duly to be returned with the offer duly signed by the authorized signatory/person. It is pertinent to mention t are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with Registration Se and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures ……………… (Capacity in w


DP-3 Tender No……………

Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. ………………… Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person…..

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedule t inquiry or such portion thereof as you may specify in the acceptance of tender at the prices offered aga schedule and further agree that this offer will remain valid up to 120 days and will not be withdrawn terms of rates quoted and the conditions already stated therein or on before this date. I/we shall be communication of acceptance to be dispatched within the prescribed time.

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in Form (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of Defence (Directo Defence Purchase) “General Conditions Governing Contracts” and have thoroughly exa specifications/drawings and/ or patterns quoted in the schedule hereto and am/are fully aware of the n stores required and my/our offer is to supply stores strictly in accordance with the requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..


*Individual signing tender and/or other documents connected with a contract must specify:(a) (b) (c) (d)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to-date an Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, Manager, Pa their attorney and produce copy of document empowering him so to sign, if called upon to do so

(e) (f) (g)

Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable


NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

1.

Name : _____________________________________

2.

Father’s Name : ______________________________

3.

Address (Residential) : _____________________________________________________ _______________________________________________________________________ _______________________________________________________________________

4.

Designation in Firm : _______________________________________________________

5.

CNIC : _____________________________________ (Attach Copy of CNIC) NTN : ______________________________________ (Attach Copy of NTN) Firm’s Address : __________________________________________________________

6. 7.

________________________________________________________________________ ________________________________________________________________________ 8. Date of Establishment of Firm : ________________________________________________ 9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies. (Attach Copy of relevant CERTIFICATE) 10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner).

(Kindly fill in the above form and forward it under your own letter head with contact details)


DP-3 Tender No……………

Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. ………………… Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person…..

To: THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI Tel: 051-9271468-78 Dear Sir

1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedule t inquiry or such portion thereof as you may specify in the acceptance of tender at the prices offered aga schedule and further agree that this offer will remain valid up to 120 days and will not be withdrawn terms of rates quoted and the conditions already stated therein or on before this date. I/we shall be communication of acceptance to be dispatched within the prescribed time.

2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in Form (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of Defence (Directo Defence Purchase) “General Conditions Governing Contracts” and have thoroughly exa specifications/drawings and/ or patterns quoted in the schedule hereto and am/are fully aware of the n stores required and my/our offer is to supply stores strictly in accordance with the requirements. 3. The following pages have been added to and form part of this tender: a. ………………………………………. b. ………………………………………. c. ……………………………………….. Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness…………… ADDRESS…………………………………..


*Individual signing tender and/or other documents connected with a contract must specify:(e) (f) (g) (h)

(e) (f) (g)

Whether signing as “Sole Proprietor” of the firm or his attorney. Whether signing as a “Registered Active Partner” of the firm or his attorney. Whether signing for the firm “per procuration”. In the case of companies and firms registered under the Act, 1913 as amended up-to-date an Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, Manager, Pa their attorney and produce copy of document empowering him so to sign, if called upon to do so Principal’s proforma invoice (in original) Earnest money Treasury Challan Form for tender Fees as applicable


DP2 INVITATION TO TENDER FORM 1. Schedule to Tender No DCM/1190262/R-1112/320373 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 18-10 2012. Please drop tender in the Tender Box No 106. 2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected. 3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email dpnrwp2007@gmail.com S NO DETAIL OF STORES QTY/ UNIT UNIT TOTAL PRICE PRICE PROCUREMENT AND INSTALLATION OF 1.5 TON SPLIT A/Cs 15 EACH PATT/NSN NO 4120-70-505-1919 DETAILS A. Detailed Specifications B. Detailed Requirements/instructions Above mentioned price includes 16% sale Tax (Please tick Yes or No) Yes No Grand Total Earnest Money 1. Registered/Indexed with DGDP: 02% of quoted value only. 2. Registered with DGDP But Un-Indexed: 03% of quoted value only. 3. Un-Registered with DGDP: 05% of quoted value only. Terms & Conditions 1.

Special Instructions.

Not attached CINS Special Instructions.

2.

Terms of Payment.

As per Annex B.

3.

Origin of Stores.

As per Annexes.

4.

Origin of OEM.

. As per Annexes.

5.

Technical Scrutiny Report.

6.

Delivery Period. 4-6 Months or earlier.

7.

Currency.

Pak Rupees.

Required.


8.

Basis for acceptance.

9.

Bid validity.

10.

Tendering procedure

FOR/FOB (To be filled by respective AD). (In FOB cases the L/C charges within Pakistan shall be borne by Purchaser and outside Pakistan, by the Seller).

At least 90 Days, extendable to 120 Days. Two Stage- Two Envelop bidding procedure will be followed. PPRA Rule 36(6).

11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount: a.

Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

b.

Registered but Un-indexed Firms: 3% of the quoted value subject to maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

c.

Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases. Note:

(1)

Please delete above mentioned condition not relevant to the firm.

(2) In case of firm wins a contract on EM, it will deposit following documents for provisional Regn before the award of contracts: 12.

Return of Earnest Money. a. The offers alongwith Earnest Money of the firms not qualified during technical scrutiny shall be returned within 03 days of receipt of TSR. b. Earnest Money of the unsuccessful bidders other than the first three lowest quotes shall be returned instantly on the next day of commercial opening. c. Earnest Money of the second & third lowest quotes will be returned on signing of the contract with the first lowest quote (Para 32 (b) of DP-35 refers). d. Earnest Money of the first lowest firm will be returned after the finalization of the contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers).

13.

Special Note. a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record).


b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project. c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo. d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e.

Company registration certificates are to be attached with offer.

f. Requisite amount of earnest money (in shape of Bank Draft in the favour of CMA (DP)) is to be attached in separate envelop in sealed condition with the Technical offer. Photocopy of the same shall also be attached with DP-2 as a testimony. Cheques/crossed cheques shall not be accepted. g.

Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h.

DP-2 Form shall also be submitted with Technical Offer without mentioning of prices.

Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.


S NO

DETAILED TECHNICAL SPECIFICATIONS

Annex ‘A’ FIRM’S REPLY /REMARKS

PROCUREMENT OF 1.5 TONS SPLIT A/Cs EQUIPMENT 1.

Split type Air Conditioners having at-least 18000 BTU cooling capacity with wireless remote control and manual operation option. These should have through life supportability in Pakistan. a.

Compressor and Control (1) Hermetic compressors for operation with non-CFC refrigerant. (2) Compressor capacity 1.5 Tons. (3) 220 Volt, 50 Hz single phase. (4) ON/OFF Time control with 24 Hrs capabilities. (5) Magnetic contractor. (6) Thermostat switch / control

b.

Indoor Unit (1) The indoor unit should be wall mounted. Evaporator tubes should be of copper alloy and fins of aluminum alloy with epoxy coating. (2) Air purifying system with washable Air Filters (permanent type).

c.

Outdoor Unit

The outdoor unit should be floor wall mounted. The condenser tubes should be of copper alloy and fins of aluminum alloy with epoxy coating for operation in highly corrosive environment. d.

Mandatory Accessories (1) Circuit breaker of appropriate amperage. (2) Complete installation kit i.e. high quality installation material (copper alloy piping, drain pipe, wiring, mounting, iron angle frames, nuts, bolts etc.) (3) Wireless Remote Control

e.

Cooling Requirements


Capable to maintain 16-22 oC room temperatures during peak summer season in marine environment. f. Refrigerant Non-CFC Gas 2.

ACCEPTABLE MAKES (Preferably)

3.

a. General. b. Sabro. c. LG. d. Waves/PEL. ACCESSORIES Details of additional accessories being offered are to be intimated in technical offer.

4.

PROVISION OF SPARES / CONSUMEABLES Supplier is to provide OEM recommended parts including consumables required for scheduled maintenance / operation for 31/2 years operation of the equipment. (List to be provided with the proposal for vetting).

5.

PROVISION OF BROCHURE The OEM brochure of the equipment containing all technical details is to be provided by the supplier alongwith technical offer.

6.

PROVISION OF DOCUMENTATION

7.

Firm is to obtain clearance from OEM regarding availability of documentation as per PN requirement. Later on after contract conclusion no relaxation in this regard will be entertained. TECHNICAL REJECTION In case of non-compliance to any of the clause of Annex A to IT, offer is subject to technical rejection.


Annex ‘B’ S. NO

SPECIAL INSTRUCTIONS/REQUIREMENTS

1.

DELIVERY SCHEDULE

2.

The equipment/stores/accessories/tools are to be delivered FOR Karachi basis within 06 months from the date of signing of contract. PAYMENT TERMS: a.

As per DP-35 or as decided by DP(N).

b.

80% payment on:

FIRM’S REPLY/ REMARKS

(1) Receipt of all materials, documents, and procedures etc as per acceptance criteria of contract. (2) Satisfactory acceptance by JIC (Joint Inspection Committee). (3) Issuance of CRV within 15 days after satisfactory acceptance by JIC. c.

20% payment on: (1) Successful acceptance.

installation,

commissioning

and

(2) Trials of the equipment by OEM/firm to the satisfaction of the end user.

3.

(3) Issuance of EIUC (End Item Utilization Certificate) within 01 month after successful completion of test and trials. WARRANTY / GUARANTEE a. Supplier is to guarantee that product is as per specs of the contract. b. All the equipments supplied and subsequently installed are to be warranted for one year from the date for acceptance by PN. Compressors to be warranted for 05 years. c. Any item/part found defective during warranty period will be replaced by the supplier free of cost including transportation charges.


d. Post delivery, the OEM will replace DDP at consignee's warehouse on the basis of free of cost within 30 days every article or part thereof which before use or in use shall be found defective or not within the limits and tolerances of specifications, or in any way not in accordance with the terms of the contract at the time of Joint Inspection.

4.

e. In case of OEM’s failure to replace the defective stores free of cost within 30 days he will refund relevant cost DDP at consignee's warehouse in the currency in which received along with a reasonable compensation as claimed by PN. LOGISTIC SUPPORT

5.

Manufacturer/OEM/supplier to certify that the spares will be available to support the supplied equipment for at least 10 years. DOCUMENTATION a. Two sets of following original documents are to provided by the firm for each system: (1)

Operator manuals

(2) Maintenance manual with circuit diagram with all maintenance routines of the equipment. (3) Complete priced spare parts list alongwith part Nos to be provided. (4) Routine wise list of all items with their Part No/NSN No, quantities, denomination and prices are to be provided which will be mandatory used in the routines. Any item that is to be changed on "condition base" or uncertain requirement, may be separately indicated. b. Supplier is to provide following documentation at the time of inspection: (1) Firm’s Warranty/Guarantee on form “DPL-15” for functionality/serviceability of the item(s). (2) OEM’s following: (a) (b)

“Certificate

of

Conformity”

indicating

Pattern/Part number of equipment. Description of equipment along with quantity.


(c) Date/Period of manufacture. (d) Conformance to standards/specifications quoted in I.T. (3)

6.

OEM Test Certificate.

c. Firm will provide 01 set of above documents against IT for study of PN, at the time of TSR. Photocopy of the documents will not be acceptable. ADDITIONAL INSTRUCTIONS Certification Requirement a. Supplier/OEM will confirm through OEM certificate at the time of supply/delivery of the equipment at NSD that equipment being supplied is proven equipment. b. Stores/subassemblies/parts being supplied are not from Israel, India. c. Supplier certificate for conformance of 100% contract specification, (any deviation to be clearly indicated in the offer) will be provided at the time of delivery of stores. d. OEM’s “Certificate of Conformity” originating from “Principle” who is neither the OEM nor the OEM’s authorized dealer/agent/stockist will not be acceptable. Additional Purchase e. OEM/supplier is to provide an undertaking that in case purchaser wishes to buy additional quantity/number of stores within next 12 months after the completion date of the contract, the supplier will provide the equipment at the same cost. The supplier may however sell stores at a lower cost. Obtaining of Licenses f. It is the responsibility of the supplier to obtain licenses/permits etc (if any) in the seller’s country. Failure to obtain the same shall not constitute grounds for Force Majeure. Packing g. Packing of equipment should be of international quality standards to be worthy of air, sea, rail and road transportation.


Joint Inspection Committee h. A joint inspection committee comprising reps from CINS, Rep of End User and NSD will carryout joint inspection of delivered equipment/stores at NSD within 15 days of receipt of stores. Para 3.c above also refers. Origin of Supply j. Supplier in his” Offer/Quotation” is to specifically mention country of origin for the stores which will be subsequently endorsed in the “Contract”. Origin to be local brand as mentioned in the clause 2 of Annex A. Discontinuation of Production k. In case of discontinuation of production of any component part as result of obsolescence or development of upgraded version, the seller is to inform the buyer at least one (01) year in advance. The seller will ensure the provision of such components /parts as demanded by the buyer prior discontinuation of the production and shall also provide alternate for such components/parts in case the original is not available. Quality Standards l. The equipment and accessories are manufactured and assembled in accordance with Western EU standards or equivalent. The Quality standards compliance certificate is to be submitted with the offer.

7.

m. OEM be ISO or own country’s (in case of Western EU) standards certified. Certificate to this effect of OEM is to be provided by supplier while exact mentioning of ISO classification and own country (in case of Western EU) standards, at the time of supply/delivery of the equipment at NSD. ACCEPTANCE/INSPECTION CRITERIA a. The equipment will not be acceptable in case of the following: (1) Equipment specifications are not as per Annex ‘A’. (2) List of Spares/Consumables required for maintenance / operation for 31/2 years at para 4 of Annex ‘A’ are not provided.


(3) Documentation at para 5 (a to c) of Annex ‘B’ not provided. (4) Para 6 (a to d) “Certification Requirement” at Annex ‘B’ are not met. (5) Commissioning is not completed to the satisfaction of end user in accordance with OEM approved/recommended procedures (As mutually agreed). (6) Confirmation of performances and functions is not same as given in the contract and relevant documentation/manuals. b. Additionally supplier is to provide OEMs certified acceptance criteria for testing of the equipment within 02 months after signing of the contract. c. PN will evaluate the supplied acceptance criteria & amend it as per its experiences as regards to operation & maintenance of equipment within 60 days of receipt of this criteria.

9.

d. The final acceptance certificate will be signed by PN within 01 week only after successful completion of all acceptance trials to the entire satisfaction of PN. COMMISSIONING/INSTALLATION a. Commissioning/Installation and STW of the system/equipment is to be arranged within 30 days of supply of equipment by the supplier through OEM or their authorized rep(s) at Rep of End User.

10.

b. Installation charges (if any) to be mentioned in the quotation by supplier. TSR

11.

Technical scrutiny of quotations forwarded by the bidders will be carried out. SOURCE OF SUPPLY a. Supplier in his “Offer/Quotation” is to clearly state whether equipment will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. b. In case the equipment is being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the supplier with following endorsements:


12.

(1) Certificate reference number with date. (2) Name of the authorized dealer/agent/stockist. (3) Last date/duration/period for validity of dealership. PRICE OF ALL DELIVERABLES: a. In his quotation the supplier should separately mention the price as per following format: S No

Description

(1) (2) (3)

Complete equipment Mandatory accessories Documentation price as per Para 6 (a to c)

Price

13.

b DP (N) is requested to ensure that commercial offer clearly indicates above listed prices. DISTRIBUTION OF CONTRACT

14.

Copies of the contract are to be forwarded to DNWE, DCM, HQs COMLOG, GM (SR&C), CO NSD and CINS. CONSIGNEE The Commanding Officer Naval Stores Depot at PN Dockyard KARACHI


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AC Tenders Sep 2012