How would you like to spend a weekend with friends? Meet longtime friends and make new ones at District Six Conference in Springfield IL the weekend of May 2-4. One of the most cited benefits of membership in Altrusa I hear about during visits throughout District Six is the friendships we all make and keep. Renew friendships with your fellow club members and meet other Altrusans from across Illinois, Indiana and Kentucky. While you are here you’ll have an opportunity to take one of the Springfield tours our hosts have arranged. You can attend workshops and learn more about Altrusa or other relevant topics. We’ll have plenty of time to socialize at our meals. Saturday night you’ll even have an opportunity to have your photo taken with Abraham Lincoln! Our representative from the Altrusa International Board of Directors will be Bev McAlpin, International Director. Learn more about her in this Call to Conference. She is our link to the International Board so take the opportunity to meet and ask any questions. She will be addressing Club name changes, incorporating Clubs and logo use under Policy 27 during the Business meeting and at a Q&A Sunday morning. Come and get your questions answered on these important topics. Sunday morning we’ll also remember those Altrusans who have died in the past year. This memorial service is always a thoughtful reminder of those who gave many years of service to making their communities a better place through Altrusa. So, come join me, the District Six Board of Directors and Committee Chairs and Abraham Lincoln in Springfield in May!
Linda Barb District Six Governor
Altrusa International of Springfield Welcomes You to the District Six Conference Springfield Altrusans are looking forward to your participation in the 58th Annual District Six Conference May 2-4, 2014. All roads and highways lead to the Land of Lincoln! Illinois, Indiana and Kentucky own a piece of Lincoln history - let’s share it in Springfield. The Springfield Crowne Plaza welcomes you with open arms. The hotel is located on the far East Side of Springfield. The ‘Crowne’ is a comfortable, spacious facility with many amenities including complimentary internet in the registree’s guest rooms. The conference program developed by Governor Linda Barb and the District Six Board provides you an opportunity to participate in the business of the District, share ideas, showcase successful service projects and fundraisers, develop new friendships and renew old ones. The workshops will provide something for everyone; personal growth, leadership, fundraising, membership, officer responsibilities, identity theft, chair yoga and ‘Make and Take’ leather bracelet weaving. Don’t miss out! Two outstanding tours have been planned Friday morning, May 2 for your enjoyment. You can visit the nationally recognized Dana Thomas House, designed by Frank Lloyd Wright, or the Abraham Lincoln Presidential Museum. Each tour will end with a box lunch at the Elijah Iles House, the oldest house in Springfield and the home of one of Lincoln’s friends. On Friday evening, the Lincoln Troubadours provide a musical program from the Lincoln era History Comes Alive, which complements our ‘TALES AND TRAILS OF LINCOLN’ theme. Abe Lincoln joins us Saturday from 6:00-7:00 p.m. during the cocktail hour – we encourage you to take a photo with him! Saturday evening the Springfield International Folk Dancers will take you back to the Civil War era followed by an opportunity for you to learn folk dances. Remember our service project, Undies Sunday for homeless and displaced students. Student needs are listed on page 13. Let’s celebrate representation from each club in District Six. The District can only be as strong as its clubs. We are looking forward to greeting each of you. Judi Nystrom, President, Altrusa International of Springfield Carol Garrett and Vivian Najim, Conference Co-Chairs
A House Divided Against Itself Cannot Stand Abraham Lincoln June 16, 1858
Bev McAlpin, International Director
Altrusa International of Red Oak, Iowa District Seven
Bev McAlpin is a new International Director for the 2013-2015 biennium. Her time at Altrusa started when she became a member of Altrusa International of Red Oak, IA in 1996 and she served as Treasurer, Vice-President, President-Elect, and President (two terms) on the club level. In the District office, Bev was a Director from 2004-2006, First Vice-Governor 2006-2008, Governor-Elect 2008-2010 and Governor from 2010-2013.
Do you have questions about Club Name Changes, Incorporating and Policy 27 Altrusa Logo Usage? At the Sunday morning All-Conference Breakfast International Director Bev McAlpin will speak about these Hot Topics and answer your questions in a Q&A.
2014 CONFERENCE HOTEL INFORMATION
Crowne Plaza Hotel - Springfield 3000 S. Dirksen Pkwy Springfield, IL 62703 Tel: (217) 529-7777 Fax: (217) 529-6666
You will need to make your own room reservations. Registering for the Conference does NOT reserve a room for you.
A block of 65 rooms has been reserved. Room rate is $105 for 1 - 4 guests per room, plus tax. There are comfortably appointed guest rooms with wireless high speed internet access 24-hours a day.
Elsewhere in the hotel is a well-equipped, state of art fitness center so you can keep up your workout routine. There is also an indoor pool. Also available is a 24-hour business center and a 24-hour concierge.
Upon entering the hotel, you are on Plaza Level I. Room check in/out is on the Ballroom Level II.
TOURS – 2014 District Six Conference Springfield, Illinois – Friday, May 2, 2014 The Altrusa Club of Springfield will offer a choice of 2 tours on Friday, May 2, 2014 for club members and guests. Reservations to sign up are on the Registration Form. Rooms will be available for overnight stays at the Crowne Plaza on Thursday, May 1, 2014, at the Conference rate. (Please make your own room reservations.) Those participating, should meet Friday, May 2, 9:00 a.m. at the hotel entrance on level I
TOUR 1: Abraham Lincoln Presidential Museum and Elijah Iles House Cost: $36.00 per person (cost includes transportation from and return to the Crowne Plaza, tour/entrance fees, and transportation to the Elijah Iles House for a box lunch*) The Museum immerses you in Lincoln’s world and time. Journey from a rustic log cabin to the Executive Mansion in the nation’s capital; follow the fate of America’s 16th President and share the joys and sorrows of a family—and of a nation. The tour is self-guided at the Museum once inside and registered. The Iles House is the oldest in Springfield and was built by one of Springfield’s founders in 1837. It is fully restored and displays an extensive collection of early and mid-19th century Illinois furniture, providing a fascinating glimpse of pioneer life. Tour at leisure.
TOUR 2: Dana-Thomas House (Frank Lloyd Wright designed) and Elijah Iles House Cost: $36.00 per person (cost includes transportation from and return to the Crowne Plaza, tour/entrance fee, and transportation to the Elijah Iles House for a box lunch*) The Dana-Thomas House offers the opportunity to enter the world of Frank Lloyd Wright’s architectural art. As you explore the Dana-Thomas House, you will discover spacious rooms and luxurious pieces of stained glass, light fixtures, windows, and furniture, all designed by the renowned architect. As part of the 1-hour guided tour, you will learn about Susan Lawrence Dana (1862-1946), daughter of the mayor of Springfield and an activist for women and African-American rights. *Box lunch choices will be 1 of 2 types of sandwiches or 1 type of salad, dessert, and iced tea, lemonade and water. (Select your box lunch choice on the Registration Form.)
District Six Conference Schedule Friday, May 2, 2014 8:00 – 12:00 9:00 – 5:00 9:15 12:00 – 4:15 2:00 – 3:00
Pre-Conference Board Meeting Registration and Credentials Tour buses leave to Lincoln Museum & Dana-Thomas House Set-up Altrusa Store, Swap ‘N’ Shop, Silent Auction Workshops
1. Identity Theft: Kenny Guard: Illinois State Police Master Sergeant 2. Chair Yoga: Jan Wilson: FitClub Group 3. Social Media: Bev Herzog: Champaign-Urbana, Neveta Salmons: District Webmaster, Lola Perkett: District Communications Chair, Heather Munro: Macomb 3:00 – 3:15
3:15 – 4:15
1. 2. 3. 4.
Leadership: Chris DeVlieger: District Gov.-Elect, Sue Creighton: District Director First Timers: Elaine Wolf: District Treasurer, Heather Falls: Fox Valley Understanding Others: Judi Nystrom: Club President, Springfield Fundraising: Doris Kowalski: Galesburg, Dana Vierck: District First Vice Governor, Glenda Chestnut: Bloomington, Jill Falls: Fox Valley
4:15 – 5:45
Silent Auction, Altrusa Store, Swap ‘N’ Shop Open
5:30 – 6:00
6:00 – 10:00 Opening Dinner Session
(Past Governor’s Table, Toni Ellis: Immediate Past Governor)
Flag Ceremony Board Introductions
114th Regiment Illinois Volunteer Infantry (Reactivated) Anne Wharff: Past Governor, Springfield
Presiding Altrusa Accent & Grace Welcome to Springfield
Linda Barb, Governor, Muncie Pat Parr, President, Chillicothe Official City Welcome
Dinner Host Welcome Greetings: Recognition of Past Governors, Dist. Chairs and Club Presidents:
“History Comes Alive”: Announcements:
Judi Nystrom, President, Springfield Bev McAlpin, International Director Linda Barb, Governor, Muncie The Lincoln Troubadours Linda Barb, Governor, Muncie 6
District Six Conference Schedule Saturday, May 3, 2014 6:30 – 9:00 8:00 – 9:30 8:00 – 9:00 9:00 – 9:30
Breakfast on your own Registration Open Break, Swap ‘N’ Shop, Silent Auction, Store BRR, Budget Briefing and Candidates Forum Linda Barb – Governor, Nancy Gerner – District BRR Chair, Elaine Wolf – District Treasurer 9:45 – 11:30 Business Meeting
Linda Barb, Governor
Welcome Pledge of Allegiance Adoption of Conference Program Rules of the Conference Roll Call of Clubs and Parade of Banners Registration Report Credentials Report Adoption of 2013 Business Meeting Minutes Synopsis of Board Actions Governor’s Report Compilation Report of Financial Statements Budget Proposal and Adoption Report of Nominations Nominations from the Floor BRR Report Unfinished Business New Business Report of the International Representative Instruction for Election Announcements Adjournment of Business Session
Chris DeVlieger, Governor-Elect Sue Creighton, Director Dana Vierck, First Vice Governor Mary Burford, Parliamentary Advisor Sue Whitaker, Secretary
11:30 – 12:00
Greta Schnapp, Registration Chair Greta Schnapp, Credentials Chair Sue Whitaker, Secretary Sue Whitaker, Secretary Linda Barb, Governor Elaine Wolf, Treasurer Elaine Wolf, Treasurer Linda Barb, Governor Linda Barb, Governor Nancy Gerner, BRR Chair Linda Barb, Governor Linda Barb, Governor Bev McAlpin, International Director Doris Kowalski, Election Chair Linda Barb, Governor Linda Barb, Governor
Break, Swap ‘N’ Shop, Silent Auction, Store 7
District Six Conference Schedule 12:00 – 1:30
Saturday, May 3, 2014 continued
Chris DeVlieger, Governor-Elect
Altrusa Accent & Grace
Betsy Rychlewski, President, DeKalbSycamore Bev McAlpin, International Director Linda Barb, Governor
Distinguished Club Recognition Rookie of the Year, Membership Growth, Star Conference Attendance and Governor’s Award Mamie L. Bass Service Award, Letha H. Brown Literacy Award and Nina Fay Calhoun International Relations Award Election Results Announcements
Joy Gulotta, District Service Chair
Linda Barb, Governor Chris DeVlieger, Governor-Elect
1:30 – 2:00 Break, Swap ‘N’ Shop, Silent Auction, Store 2:00 – 3:15 Workshops 1. Through the Eyes of Others: Judi Nystrom-Club President, Springfield 2. Membership Revitalization: Sue Creighton-District Director, Donna Chapel-District Membership Chair, Jody Reinoehl-Terre Haute, Canton & Quincy 3. Secretaries & Club Archives: Sue Whitaker-District Secretary 4. President’s Workshop: Linda Barb-Governor, Chris DeVlieger-Governor-Elect 3:30 – 4:15 Workshops 1. Writing up your Award Winning Service Project: Becky Ray-District Second Vice Governor, Joy Gulotta-District Service Chair, and Panel 2. Club Activity Reports and How to Become a Distinguished Club: Bev Herzog-Past Governor 3. Treasurers: Elaine Wolf-District Treasurer 4. Jewelry Making: Carol Sobeck-Springfield 4:15 – 5:15 Break, Swap ‘N’ Shop, Silent Auction, Store
6:00 – 7:00
Cocktails with Abe Lincoln, Impersonated by George Buss
7:00 – 10:00 Dinner Presiding Altrusa Accent & Grace Dinner Entertainment Announcements of Silent Auction Announcements of Raffle Winners
Linda Barb, Governor Angela Beck, President, Muncie Springfield International Folk Dancers Karen Brunson, Foundation Liaison 8
District Six Conference Schedule Sunday, May 4, 2014 8:00 â€“ 11:00
All Conference Breakfast, Memorial Service & Closing Session
Linda Barb, Governor
Altrusa Accent & Grace
Elaine Wolf, Treasurer
Service Project Announcement
Darla Haley, Springfield Public Schools
Foundation Silent Auction Report
Karen Brunson, Foundation Liaison
Incorporations, Name Changes & Logo Use Presentation and Q & A
Bev McAlpin, International Director
Invitation to Next Conference
DeKalb-Sycamore Club, 2015 Conference
Dana Vierck, First Vice Governor
Retiring the Colors
Linda Barb, Governor
12:00 â€“ 3:00
Post-Conference Board Meeting
District Six Nominating Committee
Toni Ellis, Immediate Past Governor Altrusa International of Lexington, KY Her experience and observation as a District Board member, and having met the current club leaders, will be helpful in identifying and persuading club leaders to serve on the Board. Toni joined the Neenah-Menasha Altrusa Club in Wisconsin in the summer of 1981 and transferred to the Altrusa Club of Lexington, Kentucky in July 1988. At the local level, she held many positions, except as treasurer. At the District level, Toni served as the Foundation Liaison and Director in 1993-1995 and continuing Board positions in 2005 to 2013. She had served as speaker on these subjects: foundation, fundraising, club building, services, Sister Clubs, and first timersâ€™ workshops.
Beverly Herzog Altrusa International of Champaign-Urbana, Illinois, Inc. Bev has been a member of Altrusa International of Champaign-Urbana since 1995. She has served on many committees and held various offices including Club President 2000-2002. She currently serves as operations treasurer. On the District level she served as Governor of District Six 2009-2011. She currently serves as Facebook Coordinator. On the International level Bev served as International Director 201113. She previously served International as chair of the Annual Report Task Force and on the Membership Committee.
Bonnie Schultz has been a member
of Altrusa since 1997. During this time, served as President of Connersville Altrusa three years, Vice-President two years, and Treasurer two years. Presently serves at Membership Chair, writes the monthly newsletter, serves on the Fund Raising committee, and is Co-chair of Connersville Altrusaâ€™s annual Chili Challenge for the past three years. Has attended District Conference several times however, this will be first experience serving Altrusa District Six.
Altrusa International of Connersville
Lisa McCollough has been a member of Altrusa International of Paris, IL Club since 2005. She has served on the various committees including Service, Scholarship, Awards, Reading on the Road, and Nominating. Her offices include: chairman of Service, Nominating, and Reading on the Road committees and vice president ((2011-2012) and club president (20122013). She is currently in her 2nd year as club president.
Lisa McCollough Altrusa International of Paris, IL 11
International Long Range Strategic Planning Committee
Mary Burford has been a member of
Mary Burford Altrusa International of Muncie, IN
Altrusa International of Muncie, IN since 1982. She has served on many committees and held various offices including Club President 1989-90. She currently serves as President-Elect. On the District level she served as Governor of District Six 1999-2001. She currently serves as Parliamentary Advisor. On the International level Mary served as International Director 2003-5. From 2003-9 Mary served as District Six Leadership Development and Strategic Planning Trainer.
International Foundation Trustee Candidate Nancy Easum, an Altrusan since 1985, has
Nancy Easum Altrusa International of Springfield, IL
served as President of the Springfield, IL Club, and has also held various positions in the local club, including District Conference Chairman. At the District level, Nancy served as Secretary and Director and chaired District Committees. She was International Bylaws, Resolutions, and Recommendations (BRR) Chair in 2005-2007 and served as a member of the Committee for several years. Nancy assisted the Springfield Club with the formation of its foundation in 1988 and served the International Foundation as Legal Advisor from 19942001. 12
DISTRICT SIX SERVICE PROJECT FOR 2014 ANNUAL CONFERENCE
UNDIES SUNDAY Sponsored by Altrusa International of Springfield Inc. Nearly 800 students in Springfield School District 186 have been identified as homeless, and lack a fixed, regular and adequate night time residence. These children live in shelters, residential motels, a friend or relative's home, or in a car. Springfield Altrusans have helped these children by buying bus passes, providing a "County Fair" party at a local after school program, and supplying new "undies". You, too, can help these children by participating in "Undies Sunday". Bring one or more of the following items to Conference and then attend Sunday's breakfast to learn more about programs to help these kids and witness the "undies" donation. Items must be new. Here are the items that are needed for these children:
Girlâ€™s and boyâ€™s underpants, t-shirts, and socks, sizes 4 - 10 Boy's socks sizes 3 - 9 Boy's medium underpants sizes 10 - 12 Boy's large underpants sizes 14 - 16 Men's underpants waist sizes 30 - 40; either "tidy whities" or boxers are great! Men's socks sizes 6 - 12 Women's socks Women's underpants sizes 5 - 9 Personal hygiene items such as deodorant, Maxi Pads, toothbrushes, and toothpaste
If you are unable to shop before Conference, cash donations will be accepted. Donations from the Springfield community will also be collected during the month of April. Let's fill the clothes lines and baskets with these donations and see what Altrusans and the Springfield community can do to help these children! It's "Undies Sunday"!
A Silent Auction to benefit Altrusa International Foundation, Inc. will again be held during the Conference. You are invited to participate by donating an item with a suggested value of $25 or more. Perhaps you can bring an item which represents your community or some bling to share! Any donation is appreciated. Help make this yearâ€™s Auction the best ever!! Please notify Nancy Easum if you are bringing an item so that sufficient space is available.
Conference provides a great opportunity for clubs to display and sell fundraising items or perhaps you have a great raffle item to share. Please notify Nancy Easum if your club is participating. Also indicate whether you need a full 8 foot table or half of a table.
Does your club have a great service project or fundraiser that you want to share with other clubs? Oftentimes, the best project ideas come from other clubs. Perhaps you have club newsletters or yearbooks which would be of interest to other members. Bring those posters about fundraisers or service projects, newsletters, and yearbooks to Conference! Please let Nancy Easum know if you are bringing these items so we can have space for you.
If your club would like to participate in any or all the activities above, Contact Nancy Easum by April 3, 2014 Email: firstname.lastname@example.org
Telephone: 217/622-5597 14
ALTRUSA INTERNATIONAL, INC. DISTRICT SIX 57th CONFERENCE BUSINESS MEETING MINUTES
RENAISSANCE INDIANAPOLIS, INDIANA NORTH HOTEL APRIL 20, 2013 OPENING: The 57th District Six Conference Business Meeting was called to order by the District Six Governor Toni Ellis at 9:45 a.m. in the Carmel III of the hotel. Governor Toni introduced the board. A welcome was given by Linda Barb, Governor-Elect. Sandie Moon, Director led the Conference Body in the Pledge of Allegiance. Governor Toni Ellis read a letter from Joyce Delabar, Past International President. ADOPTION OF THE CONFERENCE PROGRAM: Chris DeVlieger, First Vice Governor announced the following corrections and/or changes: . Page 8 -Committee Chairs – ASTRA: Jody Reinoehl -Terre Haute . Page 8 -Committee Chairs – Club Building: Marguerite Wordell -Frankfort . Page 10 – Rules of the Conference – Mary Burford, Past Governor -Muncie . Page 11 – Presiding – spelling error – DeVlieger . Page 11 -Announcements – spelling error -DeVlieger . Page 11 -Distinguished Club Awards/Member Sponsor Recognition . Page 12 – Saturday – Presiding – Governor Toni Ellis -Lexington . Page 12 -Sunday – Meeting in Carmel III . Page 12 – Memorial Service – Anne Wharff, Past Governor -Springfield A motion was made for the adoption of the Program with the above changes and the corrections. The motion was seconded and approved. RULES OF THE CONFERENCE: Mary Burford, Past Governor read the rules of the conference and moved for their adoption which was approved. ROLL CALL OF THE CLUBS: Becky Ray, District Secretary called roll for Clubs in District Six; 30 Clubs were represented. REGISTRATION REPORT: Mary Louise Buck, Conference Registration Chair presented the Registration Report and moved for adoption as presented. It was accepted. .International Representative – 1 .Full Registration -92 .District Officers -7 .Partial Registration -15 .District Committee Chairs -7 .Guests-29 .Past Governors-7 15
A total of 158 registered and 30 clubs registered. CREDENTIALS REPORT: June Payne, Conference Credentials Chair presented the Credentials Report and moved for adoption as presented. It was accepted. .Delegates allowed -64 .Alternates allowed-49 .Delegates present -49 .Alternates present-25 .Board of Directors allowed -7 .Past Governors allowed-12 .Board of Directors present -7 .Past Governors present -6 A total of 62 votes allowed. CONFERENCE 2012 BUSINESS MEETING MINUTES: Upon motion duly made and seconded, the minutes of the 56th District Six Conference Business Meeting in West Lafayette, Indiana on April 21, 2012 was approved as printed in the program. SYNOPSIS OF BOARD ACTIONS: The Synopsis was presented by District Secretary Becky Ray. GOVERNOR’S REPORT: You can locate the Governor’s Report on pages 4 through 6 in the Conference Program. The Committee Chairs Report on pages 17 through 18. The International Strategic Plan Metrics Progress Document provided District Six last year’s data. Out of 3 9 clubs only 29 completed their Annual Club Report. As of March 31st, we need 60 new members before May 31st to reach the 2011-12 active membership count. We have 16 clubs under charter strength. The good news is the newer members are more involved in their clubs and accepting leadership positions. As of February 2013 we have two ASTRA Clubs: one in Terre Haute and the newly chartered Ball State University ASTRA Club. We had 10 clubs that submitted 16 service projects for awards. District Six reported approximately 100,205 service hours based on the 29 Annual Reports that were submitted. We would like to see this number higher by having all clubs submit this year’s Annual Club Report. All 39 clubs were visited. This year seven Governor’s Touch were issued and sent by email and also posted on the District Si x website. The quarterly In Touch, Call to Conference and two Special Editions were also emailed and posted on the website. We mailed 37 Call to Conference to Altrusans with no computer access. Financially we are doing well. The remaining International website charge of $750 has been paid. TREASURER AND COMPILIATION REPORT: The District Six Treasurer Sue Whitaker presented the Compilation Report, an annual review of the District’s Assets and Liabilities performed by Estep-Doctor and Company. It was moved for adoption of the report, and the motion passed. The Treasurer’s Report for March 31, 2013 showed a beginning balance of $43,148.76. Income in March was $45.00 and expenses $2,366.49 with an ending balance of $40,827.27. 16
The District Treasurer Sue Whitaker presented the budget. The Official Budget Proposed is on page 20 of the Conference Program. There was discussion on the amount that was being spent on club visits. It was suggested to only visit clubs once in a biennium and consider the use of electronic means to communicate with clubs. The value of club visits was also shared, especially providing the human touch and board members using visits for succession planning. It was noted that the cost is approximately $150 per visit. A motion was made for the adoption of the 2013-2014 District Six Budget with corrections. A motion was made, seconded and the budget was approved. REPORT OF THE NOMINATING COMMITTEE: Denise Swinehart, Committee Member of the Nominating Committee, announced the following candidates: Governor-Elect – Chris DeVlieger from DeKalb-Sycamore First Vice Governor – Dana Vierck from Elgin Second Vice Governor – Becky Ray from Lexington Director – Sue Creighton from Warsaw Treasurer – Elaine Wolf from Fox Valley Governor Toni opened the floor for nominations for each position. With no nominations from the floor, motions to close each nomination were approved. A motion was made to accept the candidates by acclamation, seconded and approved. REPORT OF THE BRR COMMITTEE: BRR Committee Chair Dana Vierck announced we had no proposed Bylaw changes to consider. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: There was no new business. REPORT OF THE INTERNATIONAL REPRESENTATIVE: Altrusa International President Dona Garretson gave a brief report. She said to put your club visitor to work. The International Office had moved on March 31st. After being in the same building for 45-50 years and rent continually increasing it was time to move. She is currently the Interim Association Manager. The new location is One North LaSalle, Ste. 1955, Chicago, IL 60604. They have signed a 10 year lease that has a savings of $1,400 monthly. In 10 years we will not be up to previous rent. The office is smaller. They have purchased some much needed new furniture and a phone system with free long distance. They presently have 3 full time employees, 1 Assistant Manager and 1 full time with International Foundation. These are two separate entities due to legal requirements. The Foundation is a 501C that issues grants to clubs through the board. She is presently interviewing for an Administrative Assistant. Instead of hiring an Executive Officer they are changing this position to an Association Manager. This will allow for a reduction in salary.
She encourages Governor and Governor-Elect to work on succession planning. Our heritage is growing into the future. She encourages all clubs to use their website, complete the clubs Annual Report which parts will already be filled in and do a roster audit. Make your club visitor aware of issues. As of April 1st we have had a net loss of 294 members. The 2013 Convention will be in New Zealand – July 26th – 29th. In 2015 it will be in Kansas City at the Westin – July 16th – 20th. In 2017 we will be celebrating 100 years in Nashville, TN. Date has not determined. ADJOURNMENT: There being no further business, the meeting was adjourned at 11:17 a.m. Toni Ellis, Governor Becky Ray, Secretary
Alt r usa Int er nat ional, Inc - Dist r ict S ix Pr oposed Budget for 2 0 1 3 -1 5 2 0 1 3 --1 4 2 0 1 4 --1 5 Jan. 2 0 1 4 YTD Budget Differ ence Budget (Through 1-31- (no change $ 4 6 ,6 8 3 .3 2 2014) proposed) Proposed . $75.00 $13,120.50 $15,000.00 -$1,879.50 $ 1 3 ,5 0 0 .0 0 See Note 1 $103.44 $200.00 -$96.56 $ 2 0 0 .0 0 $20.00 $1,000.00 -$980.00 $ 1 ,0 0 0 .0 0 $0.00 $1,000.00 -$1,000.00 $ 1 ,0 0 0 .0 0 $3,033.71 $1,000.00 $2,033.71 $ 1 ,0 0 0 .0 0 $0.00 $0.00 $0.00 $ 0 .0 0 $0.00 $100.00 -$100.00 $ 1 0 0 .0 0 $0.00 $1,000.00 -$1,000.00 $ 1 ,0 0 0 .0 0 See Note 2 $0.00 $0.00 $0.00 $ 0 .0 0 $0.00 $0.00 $0.00 $ 0 .0 0 $ 7 5 .0 0 $ 1 6 ,2 7 7 .6 5 $ 1 9 ,3 0 0 .0 0 -$ 3 ,0 2 2 .3 5 $ 1 7 ,8 0 0 .0 0
Beginning balance Jan 1 , 2 0 1 4 INCOME: 300 Membership Dues 302 Interest (CD/MMF) 308 Supplies Sold 309 Conference Advance 310 Conference Income 311 Workshop Income 312 Miscellaneous 313 Contributions 514 Advertising Reserve to Balance TOTAL INCOME EXPENS ES : 401 Club Visits 403A Conference Expense 403B Workshop Expense 404 Extension, Rev. Rehab 404B Under Charter Grants 404C Marketing Materials 404D Website 405 Conference Advance 406 Gov. Training & Seminars 410 Print, Duplicate, Supplies 415 District Board Meetings 416 Dist. Nominating Comm. 417 Int'l Conv.: Gov. & Brd 423 Governor Elect Planning/Training 431 Communications (In Touch) 440 Supplies for Resale 442 Postage, Phone 444 Financial review/Audit 445 Officer Bond & Insurance 450 Gifts, Miscellaneous 451 Contributions to International 452 Awards 453 Dues Refund Refund to reserve 455 Int'l Dues - Affiliates TOTAL EXPENS E Ending Balance Jan 31, 2013 Repr esent ed by : Checking 3 Yr Worry Free CD (matures 6/29/15) - rate is 0.50. 3 Yr Worry Free CD (matures 8/30/15) - rate is 0.50. Tot al
$ 1 ,2 6 2 .0 9 $ 4 5 ,4 9 6 .2 3
$6,000.00 -$2,470.58 $3,500.00 -$3,500.00 $0.00 $0.00 $150.00 -$150.00 $700.00 -$700.00 $650.00 -$650.00 $100.00 $0.00 $1,000.00 $0.00 $100.00 -$100.00 $100.00 -$48.30 $1,700.00 $10.02 $50.00 -$50.00 $2,200.00 -$465.93 $0.00 $0.00 $50.00 -$50.00 $1,000.00 -$1,000.00 $150.00 -$150.00 $500.00 $0.00 $50.00 $149.00 $100.00 -$100.00 $1,100.00 -$1,100.00 $100.00 -$100.00 $0.00 $14.00 $0.00 $0.00 $0.00 $0.00 $ 8 ,8 3 8 .2 1 $ 1 9 ,3 0 0 .0 0 -$ 1 0 ,4 6 1 .7 9
$3,529.42 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $1,000.00 $0.00 $51.70 $1,710.02 $0.00 $1,734.07 $0.00 $0.00 $0.00 $0.00 $500.00 $199.00 $0.00 $0.00 $0.00 $14.00 $0.00 $0.00
$ 6 ,0 0 0 .0 0 $ 3 ,5 0 0 .0 0 $ 0 .0 0 $ 1 0 0 .0 0 $ 4 9 5 .0 0 $ 2 0 0 .0 0 $ 1 0 0 .0 0 $ 1 ,0 0 0 .0 0 $ 5 0 .0 0 $ 1 0 0 .0 0 $ 1 ,7 0 0 .0 0 $ 0 .0 0 $ 1 ,0 0 0 .0 0 $ 7 0 0 .0 0 $ 5 0 .0 0 $ 1 ,0 0 0 .0 0 $ 3 5 .0 0 $ 5 0 0 .0 0 $ 7 0 .0 0 See Note 3 $ 1 0 0 .0 0 $ 1 ,0 0 0 .0 0 See Note 2 $ 1 0 0 .0 0 $ 0 .0 0 $ 0 .0 0 $ 0 .0 0 $ 1 7 ,8 0 0 .0 0
$10,248.86 $15,113.33 $20,134.04 $ 4 5 ,4 9 6 .2 3
Notes: 1. Current Membership as of 12/31 = 878 Active current budget based on 1000 members. Estimated membership for 2014-15 = 900. New budget based on 900 members 2. This represents income from the Silent Auction which is offset by the Contribution to International 3. The 3-year Board insurance bond is due in 2017. The estimated $210 cost is prorated over the 3 year period.
Future Conference Dates April 17-19, 2015 Hosted by Altrusa International of DeKalb-Sycamore Timber Creek Inn & Suites & Convention Center 3300 Drew Avenue, Sandwich, IL 60548 April 15-17, 2016 Renaissance Hotel North 11925 N. Meridian St., Carmel, IN 46032
2015 International Convention July 16-20, 2015 Western Crown Centre, Kansas City, MO