Page 1 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Spring 2017 Vol. 3, number 8
The quarterly newsletter for Altrusa International - District Six
Governor’s Message Chris DeVlieger 2015-2017 District Six Governor
On behalf of the District Six Board and our host clubs Indiana Dunes IN and Warsaw IN, I am pleased to invite you to the 61st District Six Conference. We are honored to have International President Silvia Silverman join us. It is always nice to learn what is happening throughout our organization internationally. We will hear about the preparations for Altrusa’s 100th anniversary celebration. (More information about the 100th Anniversary plans will be in the March edition of the Governor’s Touch.) As I have shared with you before, I love the changing of seasons. For me, spring brings growth and new beginnings. In addition to the normal activities at District Conference, we are looking forward to trying several new things. Keep your fingers crossed the weather will cooperate, so we can enjoy the beautiful scenery outside the resort. If the weather does cooperate, we will do a team building exercise outside Friday. So pack accordingly and bring a jacket. Now’s the time to send in your registration form, reserve a room at the resort and get ready! Join your fellow Altrusans as we share and learn together during a weekend of support, inspiration and fun. I look forward to seeing you soon!
With Altrusa Love, Chris DeVlieger District Six Governor
Call to Conference Issue Governor’s Message Registration Form Hotel Reservations Conference Agenda
Page 2 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Call to Conference 61st Annual District Six Conference April 7-9, 2017 Plymouth, Indiana Register NOW for the District Six Conference! Registration Deadline: March 31, 2017 Hotel Room Blocks will be released on March 7, 2017
Page 3 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Welcome to Swan Lake Resort! Your District Six Board of Directors and with the great assistance from Altrusans in Indiana Dunes IN, Warsaw IN and Huntington IN, we are looking forward to seeing you at our 61st District Six Conference April 7-9, 2017 in Plymouth, Indiana. Conference convenes at the Swan Lake Resort, a relaxing location in the country just 5 - 10 minutes from Route 30. Come play a round of golf before or after Conference, or simply enjoy the peaceful environment while spending the weekend with your fellow Altrusans. Your Governor, Chris DeVlieger, and the District Six Board have planned an interesting program of workshops, business and fun for the weekend. There are workshops for Presidents and Treasurers, Leadership, Membership, Website development, ASTRA, Facebook, Estate Planning and many more. You will find the Conference schedule in this Call to Conference issue. We are pleased to have the popular Conversation Café once again. It will occur after dinner Friday night so everyone can participate. Saturday evening we will be entertained by the Walter Lisek Trio before, during and after dinner. Then we will watch with happiness and celebrate as a new District Six Board is installed. Make sure to bid on a few special items for our new “live” auction” Saturday night. Sunday morning we’ll hear about our Conference Service projects organized by Altrusa International of Indiana Dunes and Altrusa International of Warsaw (see page 13). Come join your Altrusa friends for the weekend (partial and guest registrations are also welcome). Make new friends, reunite with friends from the past, learn something new, and celebrate 61 years of Altrusa District Six Conferences. We are looking forward to seeing you in April!
Denise Swinehart and Zathoe Sexton 2017 Conference Co-Chairs
Page 4 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
About the International Representative for the District Six Conference Silvia Silverman, International President Altrusa International of Montgomery, Maryland District Two Currently serving as International President for the 2015-2017 biennium. Silviaâ€™s service as an International Board Member include her term as President Elect from 2013-2015, Vice President from 2011-2013 and International Director from 20092011. At the District level Silvia served as Governor of District Two in 2006-2008, Governor-Elect, and First and Second Vice Governor. In her club of Montgomery County, Maryland, Silvia has served two terms each as a Director, Vice President, and President. As International President, Silvia chairs the Executive Committee, and sits on the Personnel and the Finance Committees. During the 2013-2015 biennium Silvia was appointed to the Redistricting Taskforce as International Director. Silvia served on the Leadership Development Committee and assisted in various task forces. Silvia was born in Argentina and moved with her parents to Florida at age 12. She is married to Jay, her husband of 36 years, and has three kids, Scott and wife Melanie who live in California with their two Children, Lucas and Sydney; Noah and wife Shannon who live in Baltimore with their son Jonah; and Carly who is currently a resident of the District of Columbia. Silvia received a Masterâ€™s Degree in City and Regional Planning and worked in the field of Planning for many years becoming a member of the American Institute of Certified Planners, before changing careers. She worked for a few years for the District of Columbia in the field of Contracts and Procurement attaining certification as a Certified Professional Public Buyer. Silvia has now gone back to her planning roots, working for CV, Inc. a Civil Engineering and Planning Company. Silvia loves traveling, and enjoys cooking and entertaining at home.
Page 5 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Swan Lake Resort 5203 Plymouth-LaPorte Trail Plymouth, IN 46503 (800) 935-5616 Make your own reservations by calling the 800 number above. Registering for the conference does not reserve a room. Rooms are $109.00 + tax (Double or king bed rooms). Mention â€œAltrusaâ€? to receive the special block room rate. Room blocks will be released after March 8, 2017.
Page 6 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Candidates for Office Governor-Elect Sue Whitaker, Muncie, IN Altrusa District Six Service: Sue is currently serving her second term as treasurer and previously has served as secretary. She has attended a number of District Conferences and four International Conventions. Altrusa Club Service: As a member since 1988 she has served her club as President, Past President, President-elect, Vice President, and Corresponding Secretary. She has chaired a number of the club’s committees. In addition, she has served four terms on the Muncie Altrusa Foundation, Inc. Board. She has also chaired the Altrusa Style Show, the club’s major fund raising project and as well as serving for two years as the Underwriting Chair. Community Service: Sue, an active member of her local community, is currently the Vice President of the Muncie YWCA Board of Directors, President of Discovery, a Ball State University Women’s Philanthropic Group, and a Deacon and past Elder of the First Presbyterian Church. She also volunteers for Habitat for Humanity and other local non-profits. Professional Service: As a retired Professor from Ball State University she has continued her service to her profession. She is currently on the History Committee for the Department of Family and Consumer Sciences (FCS) in preparation for the University’s Centennial Anniversary in 2018. She is currently serving as president of the Alumni Chapter of Phi Upsilon Omicron, FCS honorary. She is also a Vice President of the University of Kentucky’s College of Agriculture and Human Environmental Sciences Alumni Board. Personal Statement: I have found Altrusa to be a vital organization in both my personal and professional life. I view Altrusa as a builder of individuals who want to give back through service to their local communities and beyond. I pledge to work with each of our members and clubs to help Altrusa grow in both membership and service.
Page 7 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
First Vice Governor Jan Fritz, Quincy, IL Jan graduated from Western Illinois University in 1973 with her Bachelor's degree in Education and from Southwest Baptist University in 1998 with her Master's degree. She retired from AT&T in 2002 and from Thrivent Financial in 2013. Jan has two children, three grandchildren and is expecting another grandchild in July. Joining Altrusa in 1978 until leaving in 1986 due to family obligations, Jan served the club as corresponding secretary. In 2003, Jan was brought back into Altrusa by a member who she had sponsored the first time she was an Altrusan. Jan has been Vice President and President of her local club. She has been involved in communications, membership, service and fund raising committee's during her time as a member. She is currently chairperson of the fundraising committee. Her reason to run for office include wanting to serve the whole district and be able to meet many more Altrusans.
Second Vice Governor Rebecca Mercier, Lexington, KY I was invited to join Altrusa in 2005 and it has been one of the best “joining” decisions I have ever made. I have discovered such a wonderful group of ladies, all giving and kind, smart and energetic in their altruistic endeavor. Since joining the Lexington Club I have had the privilege to serve in many capacities; Board Director, Secretary, Co-President- two years, Past President, and chair/co-chair of: 2011 District Conference, Scholarship, Service, Nominating, Membership, and Finance Committees. I have been editor of the club’s monthly newsletter THE FOCUS for 8 years. I retired from county Social Services. I also served in the police dept. heading up the Missing and Exploited Children Unit and have taught criminal justice courses at EKU and BCTC. I continue to do consultant work in the area “best practice” on policy and training in Human Services and Justice. Volunteer work has included serving as a Commissioner, team leader and peer reviewer with COA for Children and Families, Inc. NYC, Sweet Blessings, church and the Bluegrass Mustang Club to name a few. I enjoy walking, Pilates, reading, volunteering, quilting, pottery, and house improvement projects. I would be honored to serve on the District Six Board as Second Vice Governor, and I am committed to the philosophy of unselfishness, the joy of giving rather than getting—Smiles.
Page 8 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Director Angela Beck, Muncie, IN Angela has been an Altrusa since February 2007. Angela is a past president of Altrusa International of Muncie, IN, Inc. She is currently the District Six Chair of ASTRA (2015-17) and is a member of the International Membership Committee (2015-17). Angela had held many committee chair positions, both in service and fundraising within her club. She has chaired her club’s membership development and ASTRA committees. Angela has been involved with the annual Altrusa Style Show every year since she became a member, holding committee chair titles of Stores & Models, Underwriting, and most recently, completed two years (2015, 2016) as Chair of the event. She will also be assuming the position of Assistant Chair to ASTRA at the International level (2017-2019). Angela is the Banking Center Manager of the Muncie Jackson Street location and is an officer of Old National Bank as an Assistant Vice President. She has over 17 years of banking experience. Before becoming a banker, Angela gained 12 years of experience in retail, as well as, wholesale sales and management. This gives her a unique view of solutions for many different types of organizations. She offers financial solutions to individuals and businesses to assist in their quest to financial success. On the community volunteer side, Angela is on a Committee that brings a unique event to the community, “100 Men Who Cook” that has raised over $600,000 in the span of 7 years. This year, she helped create a new event, “Just Desserts” that fostered over $17,000. Angela is on the Board of Directors for the Boys & Girls Club of Muncie, where she most recently served on the Human Resources and Special Events committee that just completed their annual Great Futures Luncheon, raising over $15,000. Angela rounds out with just becoming the Director of Communication for “Spirit of Muncie, Band and Guard”, the city’s high school marching band now that her son is playing baritone. She has also been involved in her son’s elementary school that, under her year as president, raised funds and grants to build a new playground when the past one was deemed unsafe.
Candidates are still needed for: Treasurer Remember - To be eligible for election for any District Office, members must be, at the time of nomination and election an active member in good standing. (i) To be eligible for election to the office of Governor-Elect, the candidate shall have previously served a full term (more than half of a two-year term) as a member of the District Board. (ii) To be eligible for election to any District Office other than Treasurer, a person must have completed a full term as Club President or be serving as Club President at the time of the election. To be eligible for election as District Treasurer, a person must have completed a full term as Club President or Club Treasurer or be serving as the same at the time of the election and also must have general accounting knowledge or experience. These requirements shall not apply to such officers in a newly organized District until expiration of six (6) years next following its creation.
Nomination forms can be found on the District Six website at http://districtsix.altrusa.org.
Page 9 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
REGISTRATION FORM 2017 DISTRICT SIX CONFERENCE APRIL 7 â€“ 9, 2017
CONFERENCE REGISTRATION DEADLINE IS MARCH 31, 2017 HOTEL ARRANGEMENTS: Please make your own reservations. Registering for the conference does not reserve a room. Rooms are $109.00 + tax. Room blocks will be released after March 7, 2017. Swan Lake Resort, 5203 Plymouth-LaPorte Trail, Plymouth, IN 46503. (800) 935-5616 All conference registrations will be confirmed either by email or phone. If you do not receive a confirmation, you may not be registered. All refund requests are approved by the District Board. Club Name___________________________________________________________________ Member Name________________________________________________________________ Address______________________________________________________________________ City___________________________State____________________Zip____________________ Name preferred on name tag_____________________________________________________ Email address (for reservation confirmation) ________________________________________ Daytime Phone_________Evening Phone_________________Cell Phone_________________ In Case of Emergency Contact______________________________Phone_________________ Special Diet? Please describe____________________________________________________ (Request for special diets must be submitted by March 31, 2017) Disability? Please share any special accommodations needed: ________________________________ Please check all that apply for the year 2016-17 CLUB
____Past Intl President
______President Elect/ Vice President
_____ Past Governor
____ International Officer
_____ District Chairman
____ International Representative
____ International Committee Chair
______ ASTRA Member
Page 10 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Please indicate if you will be a delegate or alternate; and if this your first conference or if you are bringing a guest(s):
Full Conference Registration includes Friday evening buffet, Saturday lunch, Saturday formal dinner and Sunday full breakfast buffet. Received BEFORE April 1, 2017 $125.00 Received AFTER April 1, 2017 $140.00 Please select your lunch and banquet entree: #1 - Saturday Lunch ______ Blackened Tilapia #2 - Saturday Evening Banquet ______ Chicken Scallopini
______ Classic Cesar Salad with Chicken ______ Grilled Salmon Fillet with rice
PARTIAL REGISTRATION Saturday only includes Lunch and Banquet@ $70.00 $_______________ Please select your lunch entrée: _____ Blackened Tilapia _____ Classic Cesar Salad with Chicken Please select your banquet entrée: _____ Chicken Scallopini _____ Grilled Salmon Fillet with rice PARTIAL REGISTRATION Saturday and Sunday includes lunch, banquet and Sunday morning breakfast @ $85.00 $_____________ Please select your lunch entrée: _____ Blackened Tilapia _____ Classic Cesar Salad with Chicken Please select your banquet entrée: _____ Chicken Scallopini _____ Grilled Salmon Fillet with rice GUESTS Friday Evening Dinner Guests @ $25.00 (Mexican buffet)
Saturday Banquet Guests @ $40.00
Please select your banquet entrée: ________ Chicken Scallopini Sunday Breakfast Guests @ $15.00
________ Grilled Salmon Fillet $_________________
Make checks payable to 2017 Altrusa District Conference Grand Total $ To cancel reservation and receive a refund (less $25.00 non-refundable fee), a written request must be received on or postmarked by March 31 2017. All refund requests are approved by the District Six Board and will be processed with 60 days of the close of the Conference.
Mail Registration form with payment to: Denise Swinehart 401 W. 55th Place, Merrillville, IN 46410 Phone (219) 884-0941 Email: firstname.lastname@example.org
Page 11 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Conference Schedule Friday, April 7, 2017 11:00am- 5:00pm Registration & Credentials 12:00pm - 4:15pm Set-up for the Altrusa Store/Swap ‘n Shop/Silent Auction
Conference Schedule Saturday April 8, 2017 8:00am - 9:30am Registration Open – Breakfast on your own 8:00am - 9:00am Visit Altrusa Store/Swap ‘n Shop/Silent Auction
3:00pm - 4:00 pm Workshops
Archival of Records (preserving Altrusa history)
To Be Determined
4:15pm – 5:30pm Team Building Activity out on the “green”. Keep your fingers crossed for good weather and bring a jacket just in case. 5:30pm – 6:00pm Cocktail hour 6:00pm – 8:00pm Dinner 8:00pm - 10:00pm FUN – FUN – FUN! Conversation Cafe Swap ‘n Shop/Store/Silent Auction District Cocktail/Mocktail Contest. The bar will remain open – and all proceeds from our Cocktail/Mocktail Contest will go towards supporting Altrusa! Bring your camera/cell phone for a special “photo opp”
9:00am - 9:30am BRR, Budget Briefing, and Candidates Forum 9:30am - 11:00am Business Meeting 11:00am-11:30am Voting and Visit Altrusa Store/Swap ‘n Shop/Silent Auction 11:40am-1:30pm Awards Luncheon 1:30pm-1:45pm Visit Altrusa Store/Swap ‘n Shop/Silent Auction 1:45pm-2:45pm Workshops
Page 12 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Conference Schedule Saturday April 8, 2017 continued ... 2:45pm-3:30pm Conference Break with dessert. Visit Altrusa Store/Swap and Shop/Silent Auction 3:30pm - 4:30pm Workshops
4:30pm - 5:15pm Conference Break Last Chance to Visit the Altrusa Store/Swap ‘n Shop/Silent Auction 6:00pm - 7:00pm Cocktail hour Entertainment…Walter Lisek Trio 7:00pm - 10:00pm Installation and Banquet NEW this year – a “live” auction to support Altrusa.
Conference Schedule Sunday April 9, 2017 8:00am - 11:00am Breakfast Memorial Service, All Conference Presentation, Altrusa’s 100th Anniversary Celebration and Conference Closing 12:00pm - 2:00pm Post Conference Board Meeting
Conference Checklist: Be sure to bring: Items for the Service Project Swap-n-Shop items - This is a great opportunity for you to sell items for your club’s service projects. Altrusa Pin. Club Banner - Show your club pride by bringing your Club Banner to display during the Conference. Silent Auction items- Bring several items/gift baskets for the Silent Auction. Proceeds benefit the Altrusa International Foundation. Club display for the Conversation Café.
Page 13 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Service Project There are several service projects for you to choose from this year. You are welcome to support one or more of these wonderful service projects for the Indiana Dunes IN and Warsaw IN clubs. Gabriel’s Horn Shelter (Indiana Dunes IN Club) Gabriel’s Horn Shelter provides a protected refuge for homeless women and children by establishing and maintaining a facility which will provide for them a safe and temporary shelter and outreach services. They will empower women by giving them the tools to become self-sufficient through collaboration within their community, education and counseling. Housing Opportunities for Dayspring Counseling Center (Indiana Dunes IN Club) Women’s Day Program is for women and their children who are experiencing homelessness or who are at risk of homelessness. Guests can come as often as they like for services, support and resources to help break the cycle of homelessness. Services offered include case management, daily groups, shower and laundry facilities, kitchen and meals, as well as employment services. Beaman Home (Warsaw IN Club) The Beaman Home has been providing essential services to domestic violence victims, and their children, by empowering them to live with dignity while helping to break the cycle of violence. They do this by providing a safe haven, along with supportive services, while partnering with and educating the community. Personal hygiene products (new full size preferred) Toothpaste Dental Floss Shampoo Conditioner Body Wash Deodorant Hair Styling Products Hand Soap
For more information, visit them at www.thebeamanhome.com.
Baby Care Items • Pull-Ups for boys & girls (all sizes) • Baby Soap/Wash • Baby Lotion • Binkies • Bottles with newer nipples • Sippy Cups Other Items • Bed pillows (standard size) • Toilet Paper • Paper Towels • Facial Tissues • 13 and 30 Gallon Tall Kitchen Trash Bags • Dryer Sheets • Toilet Bowl and Disinfectant Cleaner • Furniture Polish • Liquid Dish Soap • Light Bulbs (40 & 60 Watt)
Page 14 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
CONVERSATION CAFÉ The Conversation Café will be back in 2017! This will be the ONLY formal means for clubs to share information on club service projects and fund raising ideas. The Conversation Café will be on Friday evening following the opening dinner. The Altrusa Store/Auction will also be open during this time. There will be drawings throughout the evening for prizes and the grand prize ($50.00 gift card) will be drawn at the Awards Luncheon on Saturday. Each club is invited to have a display showcasing their favorite activities. The participating clubs will have ½ of an 8 foot table for their display. Clubs will be encouraged to have tri-fold poster boards and/or other display items. Due to the location of the Conversation Café electrical outlets are not available. In addition to the display we are asking that each club have a summary page to give to each attendee about your display with contact information. During the evening each conference attendee will have a ‘BINGO’ card listing the participating clubs. As you go through and visit each display a representative from that club will mark your card. Completed cards will be turned in for the grand prize drawings. Sign-up sheets and additional information regarding the Conversation Café will be sent to the club presidents.
I hope every club attending District Conference will participate in this event. Every Altrusa club has something to share!
Sue Whitaker, Conversation Café Chair email@example.com Cell (765) 717-4444
Page 15 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
The 2017 District Six Conference is coming in April! It's time to start planning for a contribution to the Silent Auction.
It would be great to have an entry from each club so that District Six can make a significant donation to the Altrusa International Foundation.
The mission of the Foundation is to aid Altrusans in providing effective service projects and assistance in helping Altrusans improve lives in their communities. To that end, these programs can have a direct impact on Altrusa clubs and on Altrusans individually. From the 2016 District Conference, we contributed $4,481 to the Foundation. Let's see if we can exceed the $5,000 mark this year!
Bring an item of your choice which fellow Altrusans canâ€™t resist! (a themed gift or raffle basket, jewelry, purse, needlework, art, paintings, household items, decorations, etc.)
Help us reach a goal of $5,000 in District Six. Sarah Johnson
District Six Foundation Liaison
Swap-n-Shop District Conference provides a great opportunity for clubs to display and sell fundraising items, or perhaps you have a great raffle item to share. Please notify Denise Swinehart if your club plans to participate. Also indicate whether you will need a full 8 foot table, or half a table. You may contact Denise at (219) 884-0941 or firstname.lastname@example.org.
Page 16 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Memorial Form Your help is needed to ensure the Memorial Service portion of the Conference is meaningful and informative as possible. Please complete and send in for any Altrusans in your club who passed away since last Conference to include them in the Sunday District Six Memorial Service - copy form as needed Submit to: Elaine Wolf by 03/31/2017 Address: 2969 Caldwell Lane, Geneva, IL 60134 Email: email@example.com Name of Club: Altrusa International of __________________________________ Name of deceased member _________________________________________________ Age:_________ Member of Altrusa since:____________ (approximate if unsure) Contributions to Altrusa and this club include (attach page if needed): _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
Please include a picture if possible. Person submitting this form: Name:___________________________________ Address:__________________________________ _______________________ Telephone:_________________________________ Email address: _____________________________ Position in Club_____________________________ Name of member to participate in Memorial Service if known:_______________________________
Page 17 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Are you Interested in Becoming an Award-Winning Altrusa Club? If you would like to receive recognition for an outstanding project you do in your Altrusa Club, you will want to apply for one of the Altrusa awards given out at District Conference each spring. Please make sure to review the criteria for each of the three award categories. The three award categories and objectives follow: Mamie L. Bass Award – 1. To stimulate interest in developing action programs in the community that fall within the scope of Altrusa’s Program of Service. 2. To encourage members of local Clubs to participate actively in service projects designed to meet specific local needs. 3. To recognize outstanding Club achievements in service to the community. Letha H. Brown Literacy Award – 1. To stimulate interest in developing active literacy projects to serve their community. 2. To create an awareness of Altrusa and its commitment to literacy. 3. To encourage members of local Clubs to participate actively in literacy projects designed to meet specific community needs. 4. To recognize outstanding Club achievement in service to the community. Dr. Nina Fay Calhoun International Relations Award – 1. To encourage and to stimulate international relations. 2. To create an awareness of other cultures and people of the world. 3. To recognize outstanding Club achievement in international relations. One award and one or two runner-ups will be awarded in each category at District Six Conference, April 7 - 9, 2017 in Plymouth, Indiana. Find the guidelines and entry preparation rules on the Altrusa International website. Go to www.altrusa.org and log-in. Go to Publications; click on Forms. Select International Award Forms. If you plan your project(s) following the objectives and guidelines for each award category, submit your application on or before March 1st. If you have any questions, please contact either one of the Service Committee Co-Chairs: Patty Kirkman – Home # 812-275-3076 (No email address) Mary Ann Roach – Cell # 812-275-6966 or firstname.lastname@example.org
Business Meeting Minutes
Page 18 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
District Six of Altrusa International, Inc. Business Meeting Minutes Renaissance Hotel North, Carmel IN April 16, 2016 OPENING: The 60th District Six Conference Business Meeting was called to order by the District Six Governor Chris DeVlieger, DeKalb-Sycamore IL at 9:35 a.m. Carmel III of the hotel. Governor Chris introduced the board. Elaine Wolf, Secretary, Fox Valley IL read letters of greetings from Sylvia Silverman, International President and Patti Rice-Smith, Past Governor, Frankfort KY. Rebecca Mercier, Director, Lexington KY led the Conference Body in the Pledge of Allegiance. ADOPTION OF THE CONFERENCE PROGRAM: Jan Fritz, Second Vice Governor, Quincy IL announced the following corrections and/or changes: Pg. 2 – Spelling of the name of Ilona Kerby is misspelled as Kirby. Pg. 5 – District Administration & Finances section, checking account was opened for the year 2016, not 0216. Pg. 8 – 3:00 p.m. – 4:00 p.m. Workshop in Carmel II name changed from Changing Styles from Manager to Leader and Back Again is changed to Leading at Every Stage of Your Altrusa Life. The presenter is changed from Judi Nystrom, Springfield to Bev Herzog, Past Governor, Champaign-Urbana IL. Pg. 9 – 9:00 a.m.-9:30 a.m. – BRR, Budget, and Candidates Forum, Remove Candidates Forum. 9:30 a.m.-11:00 a.m. Under the Business Meeting, following New Business by Chris DeVlieger, Governor, add Candidates Forum by Bev Herzog, Past Governor, Champaign-Urbana IL. Pg. 10 – 11:40 a.m. – 1:30 p.m. Awards Luncheon. For Altrusa Grace & Accent, replace Judi Nystrom, Springfield with Anne Wharff, Past Governor, Springfield IL. Correct spelling of Ilona Kirby to Ilona Kerby under New Member Sponsors 1:45 p.m. – 2:45 p.m. Workshops, Name of Membership workshop is changed to Magic of Membership. Pg. 11 – 3:30 p.m. – 4:30 p.m. Workshops. Under Putting Your Estate Together One Puzzle Piece at a Time, the name of the attorney doing the workshop is Attorney Sandie Moon, not Sandi Moon. Pg. 12 – 8:00 a.m. – 11:00 a.m. Breakfast, Closing Session, Memorial Service, the All Conference Presentation presenter name should be Ilona Kerby, not Ilona Kirby. The same correction should also be made under the Altrusa’s 100th Anniversary presentation. Pg. 20 – Minutes of the 2015 Business Meeting. The line reading: Currently the active membership is 81,000. It should be corrected to read Currently the active membership is 8,567. Pg. 21 – E-Mail Votes. Emeritus status was approved for Jene Shreeves of Champaign-Urbana, not Jane Shreeves. Motion 1: It was moved and seconded to adopt the conference program as presented and corrected. MOTION APPROVED. RULES OF THE CONFERENCE: Doris Kowalski, Past Governor, Galesburg IL and Parliamentary Advisor offered to read the rules of the conference. Conference body agreed this wasn’t necessary. Motion 2: It was moved and seconded to adopt the conference rules as presented. MOTION APPROVED. Roll Call: District Secretary Elaine Wolf, Fox Valley conducted the roll call with the parade of club banners. Each club responded with the number of delegates and alternates present. Twenty-four clubs were present.
19 Page 19 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
REGISTRATION REPORT: Della Gregory, Conference Registration Chair, Muncie IN presented the Registration Report. International Representative – 1 Guests- 4 District Officers – 7 Full Registrations – 48 District Committee Chairs (not board members Partial Registrations – 23 or past Governors) – 12 Total Registrations – 103 Past Governors (not board members) – 8 Motion 3: On behalf of the Registration Committee, it was moved to accept the Registration Report as presented. MOTION APPROVED. CREDENTIALS REPORT: Cathy Rady, Fox Valley IL, Conference Credentials Chair presented the Credentials Report. Delegates allowed - 53 Alternates allowed- 53 Delegates present - 36 Alternates present- 19 Board of Directors allowed - 7 Past Governors allowed- 12 Board of Directors present - 7 Past Governors present - 8 A total of 51 votes allowed (Majority vote would be 26) Motion 4: On behalf of the Credentials Committee, it was moved to accept the Credentials Report as presented. MOTION APPROVED. CONFERENCE 2015 BUSINESS MEETING MINUTES: The business meeting minutes were presented by District Secretary Elaine Wolf, Fox Valley IL. Motion 5: It was moved and seconded to approve the minutes of the 59th District Six Conference Business Meeting in Sandwich, IL on April 18, 2015 as printed and corrected in the conference program. MOTION APPROVED. SYNOPSIS OF BOARD ACTIONS: The synopsis was presented by District Secretary Elaine Wolf, Fox Valley IL. Please refer to page 21 for a summary of the Altrusa District Six Board Actions from April 19, 2015 – March 15, 2016. At our Post-Conference Board meeting on April 19, 2015, the following actions were taken: Approved investment of $20,000 CD in a 32-month Special Rate (currently 0.90%) CD and the $15,000 CD in a 5-year worry-free CD (currently 0.50%) when each expires this year. Approved Linda Barb, Muncie, Immediate Past Governor as Chair of the 2016 Conference. Approved Denise Swinehart and Sue Creighton as Co-Chairs of the 2017 District Six Conference. At the Fall Board Meeting of August 28-29, 2015 the following actions were taken Approved the minutes of the Pre-Conference Board Meeting board meeting of April 17, 2015 and the PostConference Board Meeting of April 19, 2015. Approved all email votes since April 19, 2015 Approved that Sue Whitaker, District Treasurer, open a separate checking account at Mutual Bank as a District Six Conference Account, effective August 31, 2015 and seed it with the usual $1000 conference advance. Approved renewal of CD at Mutual Bank for 25 months at 1.24% (Rates had changed since April). Approved disbandment of the Chicago South Suburbs club, Effective June 1, 2016 At the January Board Meeting (Conference Call) of January 9, 2016 the following actions were taken. Approved the minutes of the August 28-29, 2015 Board meeting. Approved the District Six Budget for 2016-2017 to be presented to the members at Conference. Reviewed the tentative schedule for the 2016 Conference. Scheduled a conference call for February 27, 2016 to finalize review of the District’s Strategic Plan. At the February Board Meeting (Conference Call) of February 27, 2017, the board took the following actions. Approved the updated District Six Strategic Plan. Finalized the Conference Workshop Schedule. E-Mail votes taken during the year were: Approved Emeritus Status for the following members o Jene Shreeves of Champaign-Urbana IL (6/23/2015) o Bette Griffs of Evansville IN (8/24/2015) o Frankie Mosberg of Champaign-Urbana IL (10/5/2015) o Alice Davis of Galesburg IL(3/27/2016) o Eva Mae ‘Billie’ Simpson of Bedford IN (3/27/2016)
20 Page 20 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Approved the Budget for the 2016 District Six Conference (12/5/2015)
GOVERNOR’S REPORT: The printed Governor’s Report is on pages 4-5 of the Conference Program and includes the status reports of the various committees. Governor Chris DeVlieger, DeKalb-Sycamore IL urged Altrusans to attend all the available workshops and make use of the resources being presented there. TREASURER AND COMPILIATION REPORT: The District Six Treasurer Sue Whitaker, Muncie IN presented the Compilation Report, an annual review of the District’s Assets and Liabilities performed by Estep-Doctor and Company. Motion 6: On behalf of the Finance Committee it was moved to accept the 2014 Compilation Report of the Financial Statements. MOTION APPROVED. BUDGET: The District Treasurer Sue Whitaker, Muncie IN presented the proposed budget. Motion 7: On behalf of the Finance Committee it was moved to adopt the 2016-17 budget as published in the Conference Program on page 16. MOTION APPROVED REPORT OF THE NOMINATING COMMITTEE: The report of the Nominating Committee is found on pages 6-7 of the Conference Program. For the Nominating Committee, Anne Wharff, Past Governor, Springfield IL, is the only candidate. Governor Chris DeVlieger, DeKalb-Sycamore, opened the floor for further nominations for the District Six Nominating Committee. Nominated from the floor were Doris Kowalski, Past Governor, Galesburg IL and Cole Alexis, Hamilton County IN. Nominations for District Six Nominating Committee were closed. For International Nominating Committee, there were none nominated. Governor Chris DeVlieger, DeKalbSycamore IL, opened the floor for nominations to the International Nominating Committee. Linda Barb, Immediate Past Governor, Muncie IN was nominated from the floor. Nominations for International Nominating Committee were closed. None were nominated for the position of International Foundation Trustee Candidate. No one had been nominated. Governor Chris DeVlieger opened the floor for nominations to the position of International Trustee Candidate. Elaine Wolf, Past Governor, Fox Valley IL was nominated from the floor. Nominations for this position were closed. Bev Herzog, Past Governor and Nominating Chair, Champaign-Urbana IL formally presented each of the candidates nominated for the three offices. District Six Nominating Committee: Anne Wharff, Springfield IL, Doris Kowalski, Galesburg IL, Cole Alexis, Hamilton County IN International Nominating Committee Candidate: Linda Barb, Muncie IN International Foundation Trustee Candidate: Elaine Wolf, Fox Valley IL ELECTION INSTRUCTIONS: Governor Chris DeVlieger called on Elections Chair Mary Burford to give instructions to vote. A vote is necessary to determine the chair of the District Six Nominating Committee. Mary Burford, Elections Chair and Past Governor, Muncie IN instructed delegates the voting would take place in the Great Room immediately following the business meeting. Delegates, members of the Board and Past Governors are eligible to vote. REPORT OF THE BRR COMMITTEE: BRR Committee Chair Sandie Moon, Lake County announced there were no proposed Bylaw changes to consider. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: There was no new business. REPORT OF THE INTERNATIONAL REPRESENTATIVE: Altrusa International Immediate Past President Ilona Kerby gave a brief report. Highlights of her report were: Bill Howard was let go from the International office for budgetary reasons. International no longer stocks any supplies. Immediate Past President Ilona Kerby brought greetings from Sandy Jablonski, International Association Director, who is recovering from a stroke. We recently signed a contract to update technology in the International office. The International Communications Committee is doing podcasts on U-Tube. They have created a Facebook page. Send any information to email@example.com. They also have an account at www.flicker.com. Other links are an idea showcase. Send ideas to firstname.lastname@example.org. There is a new President’s Handbook in progress. The International Service Committee is looking for ideas for the Convention in Nashville.
21 Page 21 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
The Membership Committee has set a goal to double our service and increase membership in each club by two each year of the biennium. As of February 29, 2016, we have a total of 8,434 members. District Nine just chartered another new club – Frisco Texas. We are currently working on new clubs, one in District Two, another one in District Nine and there are three clubs at large to be chartered: Bangalore India, Uzhgovod, Ukraine, and the Philippines. ASTRA is still growing. We now have an ASTRA UN representative. She is Ashleigh Bugg. She has her own blog. The url for this blog is: https://unyouthblog.wordpress.com/ The 100th Anniversary will be celebrated at the 2017 Convention in Nashville. In 2019, the schedule will be changed at the Reno convention. Finally, incorporation of all the clubs is an ongoing process with the deadlines extended as needed.
ANNOUNCEMENTS: None. ADJOURNMENT: The business meeting was adjourned at 11:25 AM.
Christine DeVlieger, District Six Governor
Elaine Wolf, District Six Secretary
Calendar Note CONFERENCE DATES: March 8, 2017 FINAL DATE to make your hotel reservations before the hotel block room rate. March 31. 2017 FINAL DATE - Conference Registration due (see registration form in this newsletter) Conference Registration rate on or before March 31st is $125 Conference Registration rate after March 31st is $140 April 7-9, 2017 District Six Conference, Plymouth, IN
Future Conference Date April 13 – 15, 2018 Embassy Suites 100 Conference Center Drive East Peoria, IL 61611
22 Page 22 of 22 In Touch - the quarterly newsletter for Altrusa District Six Spring 2017 Vol. 3, number 8
Altrusa International, Inc. - District Six Proposed Budget for 2017-18 Beginning balance INCOME: 300 Membership Dues 302 Interest (CD/MMF) 1 308 Supplies Sold 309 Conference Advance 310 Conference Income & Fees 312 Miscellaneous 313 Contributions2 Reserve to Balance3 TOTAL INCOME EXPENSES: 401 Club Visits 403A Conference Expense 404B Under Charter Grants 404D Website 405 Conference Advance 406 Gov. Training & Seminars 410 Print, Duplicate, Supplies 415 District Board Meetings 416 Dist. Nominating Comm. 417 Int'l Conv.: Gov. & Brd 4 423 Governor Elect Planning/Training 440 Supplies for Resale 444 Financial review/Audit 445 Officer Bond & Insurance 451 Contributions to International2 453 Dues Refund Refund to reserve 455 Int'l Dues - Affiliate Members TOTAL EXPENSE Ending Balance January 27, 2017 Represented by: Checking 5 Yr Worry Free CD (matures 6/29/20) - rate is 0.50. 25 Month CD (matures 9/30/17) - rate is 1.24.
2016 -17 Budget
$105.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $105.00
$11,220.00 $330.40 $0.00 $0.00 $420.00 $0.00 $0.00 $0.00 $11,970.40
$11,550.00 $250.00 $1,000.00 $1,000.00 $1,000.00 $100.00 $1,000.00 $0.00 $15,900.00
-$330.00 $80.40 -$1,000.00 -$1,000.00 -$580.00 -$100.00 -$1,000.00 $0.00 -$3,929.60
$11,000.00 $300.00 $1,000.00 $1,000.00 $500.00 $100.00 $0.00 $2,730.00 $16,630.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$3,135.07 $0.00 $0.00 $0.00 $1,000.00 $700.00 $0.00 $1,311.93 $0.00 $0.00
$4,700.00 $3,100.00 $300.00 $100.00 $1,000.00 $700.00 $50.00 $1,700.00 $0.00 $0.00
-$1,564.93 -$3,100.00 -$300.00 -$100.00 $0.00 $0.00 -$50.00 -$388.07 $0.00 $0.00
$4,500.00 $4,000.00 $360.00 $100.00 $1,000.00 $0.00 $50.00 $1,500.00 $0.00 $3,550.00
$0.00 $0.00 $0.00
$0.00 $500.00 $0.00
$1,000.00 $500.00 $70.00
-$1,000.00 $0.00 -$70.00
$1,000.00 $500.00 $70.00
$0.00 $0.00 $0.00
$0.00 $15.00 $0.00
$0.00 $0.00 $1,305.00
$0.00 $15.00 -$1,305.00
$0.00 $0.00 $0.00
$0.00 $0.00 $45,484.89
$115.00 $6,777.00 $3,100.00 $1,600.00 $250.00
Notes: Interest earned between January 1 - December 31, 2016. The interested was added to the respective CD's. Contributions to International is an in and out based on proceeds from the Silent Auction. 3 Should be enough in checking account at the end of the 2016-17 year to cover the amount needed to balance the budget. 4 Increased this year amount for International Convention - Recommending that we budget for this in both budget years. 1 2