Marygrove Email: Using Microsoft Outlook Web Access Version 2.2
Introduction Microsoft Outlook Web Access is a program that gives you private access to your Marygrove College email account so that you can view your email from a Web browser such as Internet Explorer.
User Name and Password To obtain your email user name and password: • Log on to the Marygrove home page (http://www.marygrove.edu)
• Click on the MITEE logo: • Click on the link to Student Computer Accounts (ISIDORE). • In the Login Here box click on the link to WebAdvisor for Students and follow the instructions.
If you need assistance with any of your Marygrove student computer accounts, call the 24/7 support desk at 1-866886-4875.
Starting MS Outlook Web Access You must use a Web browser, such as Internet Explorer or Netscape Navigator, to access your email. You can get to your Marygrove email account several different ways: •
Go directly to ISIDORE, Marygrove’s electronic portal (http://isidore.marygrove.edu). Click on the Marygrove Email link in the upper-right corner of the page.
Go to the Marygrove home page (www.marygrove.edu) and click on the ISIDORE (Campus Portal) link; then click on Marygrove Email.
Logging on to your Marygrove email. Once you reach the page below type your Marygrove user name in the first box.
For example, if your Marygrove user name is jdoe4321, you would type jdoe4321 in the Username: box. Then type your password in the second box, and click the Log On button.
The next screen you see is your Inbox. Viewing Your Email Messages Your Inbox displays the email messages sent to your account. All messages, both read and unread, are listed in chronological order in the middle of your screen, in the Preview Pane. Unread messages show the sender's name in bold type. To the right of the Preview Pane is the Reading Pane, which displays the content of the currently selected email message. To view the content of a message in the Reading Pane, click on the message in the Preview Pane. (To open the message in a separate window, simply double-click the message in the Preview Pane.) Once you have read the email message, you have several options: •
To reply to the sender of the email message: 1. Click the Reply button . 2. Type your reply in the message box. 3. Click the Send button
To reply to the sender and all recipients of the email message: . 1. Click the Reply to all button 2. Type your reply in the message box. 3. Click the Send button
To forward the email message: 1. Click the Forward button . 2. In the To… box type the email address of the recipient of the forwarded email message. Separate multiple email addresses with a semicolon (;). 3. If necessary, type an additional message in the message field. 4. Click the Send button
To delete the email message: .
o Click the Delete button •
To print the email message: o Double-click the message to open it in a separate window, and then click on the Printer button button bar at the top of the window.
located on the
Checking for New Email To check for new email messages that have arrived since you opened your Inbox, click screen, or the refresh button
on your browser's standard toolbar.
on the left of your
Changing Pages The Inbox view displays only one page – 25 messages – in your Inbox. To view additional messages, you must switch to another page. The box shown below, located in the upper-right corner of your Inbox, lists the total number of messages in your Inbox, and indicates which range of items is currently displayed.
The simplest way to display another page of messages is to use the arrow buttons located in the upper-right corner of your Inbox. Previous Page First Page
Next Page Last Page
Creating and Sending Email To create a new email message, click the New message button
. The New Message box will appear:
In the To box type the email address(es) of the recipient(s) of your message. Separate multiple email addresses with a semicolon (;). In the Subject box type a brief subject to provide a summary of your message. Type your message in the message field. To send your email message, click the
button. The New Message box will disappear.
Attachments To send an email message with an attachment (such as a Word document, Excel spreadsheet, image file, etc.), follow the instructions under Creating and Sending Email. But, before you send your email message, do the following: 1. 2. 3. 4. 5.
Click on the button. Under Choose a file to attach, click Browse. Click on the down-arrow of the Look in box and choose the appropriate drive. Locate the file you wish to attach to your message, click on the name of the file, then click Open. Click the Attach button. The name of the attached file now appears in the box under Current file attachments. • To add another attachment, repeat steps 2 through 5. • To remove an attachment, check the box in front the name of the file to be removed, and then click Remove. 6. Click the Close button to return to the New Message box. 7. To send your email message, click the
Deleting Email Messages There are two ways to delete messages (i.e. move them to the Deleted Items Folder): •
To delete a selected message, either click the Delete button
or press the Delete key on your keyboard.
Tip: To delete multiple messages, hold down the Ctrl key on your keyboard while clicking on the messages you wish to delete. Then click the Delete button or press the Delete key on your keyboard. Deleted messages are not removed permanently until they are deleted from the Deleted Items folder. To delete all email messages from the Deleted Items folder, do one of two things: •
Open the Deleted Items folder by clicking on the
click the Empty Deleted Items button Use your mouse to right-click on the
link on the left side of your screen, and then
. link and then choose Empty Deleted Items.
Logging off of Your Email It is very important to log off of your Marygrove email account when you are finished using it. If you do not, the next person to use your computer terminal will have full access to your account and could delete important messages or send inappropriate messages that would appear to have come from you. You may log off Microsoft Outlook Web Access by doing either of the following: • •
button. Click the Or simply close the browser window.
Tips for Email Users • • • • • • • •
Check your email on a regular basis. Delete unwanted email and empty your Deleted Items folder on a regular basis. Never open an email attachment from an unknown sender; it could contain a virus. Do not forward Spam, virus hoaxes, urban legends, "chain letters," etc. Always include a meaningful subject line. Use UPPER CASE type only as emphasis – otherwise it seems like you’re “yelling.” Do not overuse the Reply to all option. Read it over before you press the send button because you cannot get it back.