Malamala Beach Club Groups and Charters Information Pack

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GROUPS & C HA R TER IN FOR MA TION P A CK


MALAMALA BEACH CLUB LOCATION

MALAMALA BEACH CLUB welcomes you to the world’s first Island beach club located on its very own private island, just 25 minutes from Port Denarau. Malamala Beach Club is open daily from 9.30am until 6.00pm, welcoming individual travellers, leisure groups, corporate groups and social events. The island can be chartered on an exclusive basis for either daytime or evening events (will stay open late).

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MALAMALA BEACH CLUB VENUES Malamala Beach Club provides groups with a stylish multi-faceted events venue with a casual, fresh atmosphere and everything you need to create an event your guests will never forget. Malamala Beach Club keeps things simple by charging a minimum food & beverage spend for your event chosen from our extensive banquet menu, with no hire fees whatsoever! We also allow you to combine spaces depending on your group size and budget. For groups of over 20 guests, a private space must be booked which will require a minimum food and beverage spend. THE DECK

FULL ISLAND CHARTER

Our open-air space is laid back with day beds, sun loungers, deck chairs and beanbags. The Deck is suitable for casual drinks, informal dining, cocktails and canapés for up to 40 guests.

The ultimate experience is to make Malamala Beach Club your own and book it for an exclusive event for the day or night for up to 400 guests. This allows you to completely personalize your day or evening. Depending on the number of guests your meal can be served in our restaurant, on the beachfront deck, on the beach or across them all!

THE VENUE

THE CLUB RESTAURANT

Our private, semi covered event space with ocean views for up to 50 guests seated or 80 guests standing for cocktails, is perfect for a private meeting space, day and night events, formal cocktails or small weddings.

Covered seating for up to 120 allows guests to enjoy the stunning ocean views in one space with all of the main facilities within easy access. Dedicated space at The Club Restaurant can be set aside with prior arrangement for semiprivate dining for smaller groups of up to 50 guests when on a shared use of the island basis. Our culinary team are also available for cooking demonstrations in this space.

THE DECK & THE VENUE Combining the use of both The Deck and The Venue allows you to have up to 100 guests to utilize these two separate areas.

MALAMALA BEACH CLUB UPGRADE YOUR VISIT – SHARED USE GROUPS BEACHSIDE CABANAS

POOLSIDE DAY BEDS

For groups looking for more privacy, a breakout space or perhaps a dedicated spa (additional charges apply), there are 10 beachside cabanas scattered around the quieter side of the island (approximately 15 metres apart) which are perfectly suited for this. The eight couples cabanas and two grand cabanas (for up to 8 guests), each have their very own day bed and a dedicated butler to take care of all your needs.

Situated in a prime location with access to all facilitates, poolside day beds are spacious enough for two people and allow you to enjoy beach club tunes whilst you take in the beautiful views across the Mamanuca Islands. A maximum of 6-day beds can be booked for groups who are on a shared basis day at the island.

Rates for beachside cabanas and poolside day beds are listed on page 8. (Additional charges are only applicable for groups on a shared use basis).

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MALAMALA BEACH CLUB EAT & DRINK MALAMALA BEACH CLUB offers a delicious a la carte menu with light bites, or pacific-inspired meals and shared platters, with an array of hand-crafted cocktails and a club-like atmosphere. •F or groups of up to 25 guests inclusive, food and beverage are to be purchased on a consumption basis from the all-day a-la-carte menu. A tab can be set up for each shared use group and must be settled prior to departing the island. •F or groups of over 20 guests, our extensive banquet menu has been designed to offer a wide range of canapes, appetizers, and main dishes served as set courses or shared platters. Options are designed to be casual and fun, meaning eating in your sun lounger or daybed is as easy and as encouraged as eating at a seated table. •F or groups of over 75 guests, food truck-style or live cooking stations are interactive and a fun way to dine. We offer three beverage package options to choose from and our culinary team is able to tailor your food and beverage requirements to suit your budget. Any customers with allergies to food or otherwise can be catered for – the group must notify Malamala Beach Club of any requests at least 72 hours prior to the event date.

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MALAMALA BEACH CLUB HOW TO GET THERE Depending on the size of your group, we can offer a variety of options to transfer you and your group to and from Malamala Beach Club. You’ll arrive at the end of our iconic jetty, built so you won’t need to wet your feet before you’re ready to. A short stroll later, over the azure blue waters lapping below, you’ll find yourself among the swaying palms, immersed in our relaxing beach club environment and ready for a truly memorable Fiji experience.

SCHEDULED SERVICES Our daily vessel transfer departs Port Denarau at 10.00am, and also 12.00pm on Wednesday to Sunday inclusive, returning daily at either 4.15pm or 5.15pm. A group of less than 100 people booking & travelling to Malamala Beach Club on a shared use basis can choose to travel on the scheduled South Sea Cruises services. EXCLUSIVE VESSEL CHARTER Have the exclusive use of one of our high-speed catamarans to transfer your guests at times that suit you. The vessel can transfer up to 250 guests on a single departure and for larger groups, a reduced price is applied for two vessels.

PRIVATE VESSELS A landing fee is applied to all guests who arrive at Malamala Beach Club as part of a group / charter. For those on a South Sea Cruises charter vessel or arriving on their own vessel or via helicopter, the landing fee must also be applied to every guest. The landing fee is already included in the rate for those arriving on a scheduled South Sea Cruise vessel. HELICOPTER** Make the day truly memorable and arrive by helicopter. If you are part of a group, special guests can make a lavish entrance and land on our photo famous pier. **Cost on application.

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MALAMALA BEACH CLUB HOW TO GET THERE - PRICING SHARED USE OF MALAMALA BEACH CLUB INCLUDING RETURN VESSEL TRANSFERS ON SCHEDULED SERVICES

GUESTS

RATES FJD$

Per person cost for shared use of Malamala Beach Club between 10.30am - 5.00pm. Prices include scheduled coach transfers from Nadi, Denarau & Wailoaloa Hotels/Resorts for groups of up to 24 guests only

10 - 24 guests

$155 per person

25 - 49 guests

$145 per person

50 - 99 guests

$135 per person

50 - 250 guests

$12,500

251 - 400 guests

$22,500

50 - 250 guests

$9,500

251 - 400 guests

$16,500

50 - 250 guests

$20,000

251 - 400 guests

$35,000

EXCLUSIVE USE RETURN VESSEL TRANSFERS - Day & Night - applicable 9.30am-10.30pm only Exclusive return vessel transfers from/to Port Denarau. Excludes any land transfers EXCLUSIVE USE RETURN VESSEL TRANSFERS - Evening - applicable 4.00pm-10.30pm only Exclusive return vessel transfers from/to Port Denarau. Excludes any land transfers EXCLUSIVE USE RETURN VESSEL TRANSFERS (MOMI BAY) - Day Time - applicable: 9.30am-10.30pm only Exclusive transfers from Marriott Momi Bay to Malamala Beach Club, returning to Port Denarau. Excludes land transfer on return MANDATORY LANDING FEES For Exclusive Use of South Sea Cruises Charter Vessels - Landing fee in addition to the required minimum F&B spend and transfer costs

$10 per person

For Private Vessel transfers to/from Malamala Beach Club - Landing fee in addition to the required minimum F&B spend (including helicopter)

$30 per person

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MALAMALA BEACH CLUB CAPACITIES GUESTS MALAMALA BEACH CLUB Exclusive use of the entire island including all spaces with a mixture of seated, standing and relaxed furniture options

400 max

THE CLUB RESTAURANT Exclusive use for a seated lunch or dinner event

120 max

THE VENUE Exclusive use for a seated function/party or auditorium type meeting / conference

50 max

THE VENUE Exclusive use for a cocktail style function/party

80 max

THE DECK Exclusive use seated in a relaxed environment i.e. bean bags, cushions & deck chairs

40 max

B D

F

C

J

E

G

coral planting zone please be careful when snorkelling here

H

1

TT JE Y J

UMP

I

2

3

10 9

4

8 7 6

THE VENUE & THE DECK Exclusive use combining both The Venue & The Deck casual seating

coral planting zone please be careful when snorkelling here

A

100 max

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A

THE JETTY

H

THE VENUE

B

THE HUB

I

HELIPAD

C

THE CLUB

J

THE WATERSPORTS

D THE POOL

BEST SNORKELLING

E

THE BAR

THE CABANAS

F

POOLSIDE DAY BEDS

SHOWERS

G

THE DECK

ASSEMBLY POINT

MALAMALA BEACH CLUB VENUES & MINIMUM SPEND EXCLUSIVE DAYTIME USE OF PRIVATE GROUP SPACES (THE VENUE & THE DECK) FOR GROUPS USING SHARED ISLAND USE

RATES FJD$ MINIMUM F&B SPEND REQUIRED

Exclusive use of The Venue at Malamala Beach Club for up to 6 hours between 9.30am - 5.00pm

$5,000

Exclusive use of The Deck at Malamala Beach Club for up to 6 hours between 9.30am - 5.00pm

$3,500

Exclusive use of The Venue & The Deck at Malamala Beach Club for up to 6 hours between 9.30am-5.00pm

$8,000

EXCLUSIVE USE OF MALAMALA BEACH CLUB

MINIMUM F&B SPEND REQUIRED

Minimum F&B spend for exclusive EVENING use of Malamala Beach Club for up to 4 hours. Applicable from 6.00pm only.

$17,500

Minimum F&B spend for exclusive DAYTIME/EVENING use of Malamala Beach Club for up to 8 hours

$25,000

Minimum F&B spend for exclusive DAYTIME/EVENING use of Malamala Beach Club for up to 12 hours

$32,500

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MALAMALA BEACH CLUB ACTIVITIES & OTHER INCLUSIONS Malamala Beach Club offers complimentary use of non-motorised water sports equipment while on the island for snorkeling, kayaking and paddle boarding. Other inclusions such as spa services, motorized water sports equipment such as jet skis, parasailing etc can be easily arranged and is priced on application. For special events, theming, bands, group activities as well as a kids zone can be arranged. Stay connected at Malamala Beach Club with our complimentary WiFi. Tag your event #malamalamoments

MALAMALA BEACH CLUB OPTIONAL ADD ONS

RATES FJD$

Coach transfers to connect with vessel transfers to/from Malamala Beach Club

Price on application

Pop up Spa (2 Therapists for 6 hours & including all equipment / supplies). Additional therapists price on application.

$1,600

DJ for up to 6 hours

$3,600

Live Band

Price on application

Land based Lifeguards (2), Rescue boat (includes 2 crew), Jetski with sled/rescue board (1)

$3,150

Additional Lifeguards - recommended for charters / large groups (4 Lifeguards)

$1,500

Poolside Day Beds for Group Bookings - maximum 6 available to be booked (price per bed)

$50

Cabana’s for Group Bookings - 8 available to be booked (price per cabana)

$85

Grand Cabana’s for Group Bookings - 2 available to be booked (price per cabana)

$ 160

“Amazing Race” Group Activity

Price on application

Motorised watersports (Parasailing, Banana Boat, Jet Skis, Scuba Diving)

Price on application

MALAMALA BEACH CLUB RETURN OFFER FOR GROUP ATTENDEES

RATES FJD$

We offer group delegates & travelling companions a special reduced price for return visits within 7 days of the original group / charter event

$75pp

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TERMS & CONDITIONS Malamala Beach Club is owned and operated by South Sea Cruises Pte Limited. All references to Malamala Beach Club are also references to South Sea Cruises Pte Limited. PRICING •A ll prices are in Fijian dollars and include all applicable Government taxes (currently 14%) including Value Added Tax & Environmental Levy. Quotes are valid for 30 days and are subject to availability at the time of confirmation. CONDITIONS OF CARRIAGE AND/OR CHARTER •A ll confirmed bookings are subject to wind, tide, and weather conditions and are operated at the sole discretion of South Sea Cruises Pte Limited in the interests of the safety and welfare of the passengers, vessel, and crew. •S outh Sea Cruises Pte Limited reserves the absolute right to alter prices, add a fuel surcharge, cancel a departure, operate any vessel on any cruise, to decline to accept or retain any person(s) on any cruise, shore excursion, or other cruise activity, to cancel, amend or reschedule any cruise vessel, schedule or itinerary, shore excursion, island activities or any other service for any reason which South Sea Cruises Pte Limited in its absolute and sole discretion considers desirable or necessary in the interests of operational necessity and/or passengers safety and/or wellbeing. •A rrival and departure times at ports and various places of call are provided as a guide only and in this regard, no warranty, condition, or guarantee, express or implied is given or intended. •D ue to unexpected weather conditions, access to the jetty at Malamala Beach Club may be restricted and the option of tendering guests ashore in smaller vessels may be utilized as an alternative. EXCLUSIVE USE OF MALAMALA BEACH CLUB •Q uotes for exclusive use of Malamala Beach Club are based on a minimum Food & Beverage

(F&B) spend. Groups who don’t commit to the minimum F&B spend amount will be required to pay the minimum F&B spend amount regardless of consumption. •A ll bookings on an exclusive use basis whereby 75+ guests are travelling requires exclusive return vessel transfers to be booked with South Sea Cruises as per the rates listed. •A ll bookings for exclusive use of Malamala Beach Club, The Venue and/or The Deck where the group number does not exceed 75 guests may arrange vessel transfers with an operator other than South Sea Cruises. SHARED USE OF MALAMALA BEACH CLUB •S hared use bookings are accepted for groups of a maximum of 100 guests. Groups of 100+ guests must take the island on an exclusive basis. •A ll bookings on a shared use basis whereby there are less than 100 guests travelling will travel on the South Sea Cruises scheduled vessel services to Malamala Beach Club departing at 10.00am daily or 12.00pm (Wed - Sun) and returning to Port Denarau at 5.15pm as per the rates listed. •A ll return vessel transfer rates listed are from Port Denarau to/from Malamala Beach Club and Momi Bay to Malamala Beach Club to/ from Port Denarau undertaken by South Sea Cruises. Quotes and/or services to/from other destinations can be provided upon request. •G round transfers to / from Port Denarau are not included in the rates provided. Ground transfers can be quoted separately. •M alamala Beach Club welcomes children, however children aged 3+ years pay adult rates. WATERSPORTS ACTIVITIES •C ustomers are required to follow all operating guidelines and safety procedures issued by Malamala Beach Club be they verbally or in writing. •A ll customers will be required to sign an indemnity form for water sports activities.

Children under the age of 16 years must have adult consent and indemnity signed by a parent or adult responsible for their care. TRAVEL INSURANCE POLICY •T here are no medical facilities located at Malamala Beach Club other than basic first aid equipment including a defibrillator. If any serious medical problem arises the person(s) needing attention will need to return to Nadi and/or return home for further medical care at own cost. It’s also important to note that sea and weather conditions can prevent or disrupt confirmed travel or events. It is therefore an essential condition when travelling with South Sea Cruises Pte Limited all customers have a valid travel insurance policy in place prior to traveling to Malamala Beach Club. PAYMENT TERMS •U pon confirming a booking, a non-refundable deposit amounting to 25% of the total booking value is due within 14 days of invoice. •T he remainder of the full payment of the return vessel transfers and committed F&B options is required 60 days prior to travel. •B ookings made within 60 days must be paid in full at time of confirmation. Full payment is not required 60 days prior for groups of less than 25 pax who are using an agent who has an approved credit account with South Sea Cruises/Malamala Beach Club. •P ayments made by International debit/credit cards are subject to 3% non-refundable administration fee. •E xpenditure incurred at Malamala Beach Club during an event which is over and above the prepaid F&B options is required to be paid prior to departure from the island unless the booking agent has an approved credit account with South Sea Cruises/Malamala Beach Club.

within the 60-day period prior to travel date. If, however, the amendment is a change of date only with a similar value, then South Sea Cruises Pte Limited, at its discretion may waive the amendment fee. •A ll cancellations must be in writing to South Sea Cruises Pte Limited/Malamala Beach Club and the timing shall be based on the day of receipt of such notification by South Seas Cruises Pte Limited. •C ancellation terms are as follows; Outside 60 days - Forfeit of deposit (unless transferring to a new date at the same time). 31 to 60 days - Forfeit 60% of applicable booking. 0 to 30 days - Forfeit 100% of applicable booking FORCE MAJEURE •S outh Sea Cruises Pte Limited shall not be liable or responsible for any failure or delay in the performance of its obligations specified herein arising out of or caused by, directly or indirectly, forces beyond its control, including, without limitation, acts of war or terrorism, strikes, riots, accidents, civil or military disturbances, natural catastrophes or acts of God, virus outbreaks, pandemics, power or any other mechanical failures, computer virus, governmental action, or communications disruption. RATE VALIDITY •R ates are valid for travel until 31 March 2023. Rates for travel beyond these dates are subject to a 5% increase until such time as Malamala Beach Club issues confirmed rates for the following April – March period. •F or all bookings, enquiries or clarifications please email groups@malamalabeachclub.com or call +679 999 5512.

AMENDMENTS & CANCELLATIONS •A n amendment fee of FJD$250 will be charged for any amendments made to the booking

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