Various Benefits of Cloud Email Archiving that You Need to Know Cloud email archiving is a very vital requirement of every organization. However, it is more than simply storage of email for purpose of keeping records and complying with the law. If you are a smart buyer, you should go for cloud email archiving solution which more than this. A good archiving will drastically reduce the complexity and cost of accessible, secure email archiving. It will give the users an instant access to all the emails that they have ever received or sent, and will give you centralized control of the policies of email retention. These days, cloud email archiving fulfills various important requirements of business, including regulatory compliance, legal discovery readiness, and optimization of email storage within organizations. So that you can be prepared for regulatory events and legal discovery, all organizations must know where their data is stored, and should be capable of collecting, searching and retrieving it within short period of time. The organizations should also have ability of enforcing policies which comply with particular geographic and regulatory requirements, and which adhere to the objectives of internal information governance. When they are not managed properly, the exposure to compliance and legal risks may be significant and may pose challenge to the ability of the organization to defend its processes. The effect of this is that it may lead to damaged reputations, guilty verdicts, and costly fines. Thus, a cloud email archiving brings centralized, searchable repository which allows the end users to access historical information. In addition to this, information archive should address these requirements while at the same time also providing support to the Information Technology (IT) objective of reducing costs and complexities of management of exploding volumes of data, both within the managed systems and in systems that are not within direct IT control. There are three major types of clouds in which email archiving may be done. These are public, hybrid and private. Public Cloud, as the name suggests is within the public domain. It is characterized by multiple data centers, which make it possible for the service providers to control where processing of email traffic takes place as well as where it's stored within geographic boundaries that are defined, thus helping the customers to conform to the strict regulations of business and data protection. On the other hand, hybrid cloud refers the email archiving solution which functions on daily basis through the private cloud installation of an organization. However, in the event that there is massive infrastructure failure than that load can be taken over by the public cloud infrastructure. As regards the private cloud, there are some certain circumstances in which organizations, while embracing cloud power have the requirements of maintaining processing of web and email security within the infrastructure of their won organization. In this case, the cloud platform can be installed at the site of the customer so as to allow
the user to benefit from scalable solution of the world class, while at the same time remaining internal solution which is fully under the customer's control. All in all, the cloud email archiving platform that you choose should store all the internal and external emails in highly secure, resilient archive, thus giving you the much needed space.