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Volume 3, Issue 2

November 1, 2016

LOUIS and the Regents: Together, again…

John Guillory Meets the Dark Knight

A Letter to the System Presidents

LSU Libraries Introduces Retrieval Services

LOUIS’s Knowledge Saves Time for Understaffed Libraries

Atlas Systems: Reports from the Field

LUC 2016 in Pictures

Turning Info Lit Conference Takeaways into Tangible To-Do’s

Open Textbook Network: Promoting Faculty Discovery of Open Textbooks and Campus Leadership Opportunities for Librarians

Encore! Encore! Bravi! Presenting the New Orleans Opera Association Archives

Access Services Moves to Second Floor of Middleton Library

Digitization and Preservation of the Charles F. Heartman Manuscripts of Slavery Collection

LOUIS and the Regents: Together, again... by Sara Zimmerman, LOUIS It is very exciting to announce that LOUIS and the Louisiana Board of Regents are “together, again”!

benefits of being part of the Statewide Initiatives Committee and a partner of the Board of Regents. The announcement was made by Commissioner Rallo in a letter to the four system

This partnership has always been vital to the ongoing sustainability, growth, and suc- presidents and LAICU in September, 2016. cess of the consortium. Commissioner Rallo acknowledged early in his tenure that he felt libraries were vital and a priority, and commended the LOUIS consortium on its work and synergy.

Formalizing this relationship acknowledges the priority the Regents have for the role academic libraries serve in higher education. I am very pleased to say this partnership has already placed libraries in a leadership position and we look forward to the

Turn the page to read Dr. Rallo’s letter to the System Presidents! Communicate. Cooperate. Collaborate.


Volume 3, Issue 2

A Letter to the System Presidents From Joseph C. Rallo, Ph.D Commissioner of Higher Education

As part of our recent efforts to streamline the operation of statewide higher education initiaFollowing the recent transfer of the Louisiana tives and formally integrate them into BoR, Universities Marine Consortium (LUMCON) and LOUIS will be reintegrated into BoR and report the Louisiana Office of Student Financial Assis- to BoR’s Statewide Programs Committee. LOUIS will follow the same organizational tance (LOSFA) into the Board of Regents scheme as LOSFA, LUMCON, and LONI, the (BoR) resulting from Act 314, BoR formed a other statewide programs operating for the new committee to unify the oversight of collective benefit of all public higher education LUMCON, LOSFA, the Louisiana Optical Network Initiative (LONI) and LOUIS: The Louisi- institutions in the state. ana Library Network (LOUIS), i.e., the This new structure integrates into the BoR the statewide higher education initiatives that various assets and programs that serve Louibenefit all postsecondary institutions. The siana’s higher education enterprise as a whole heads of these programs will report to the and creates better statewide coordination and Commissioner of Higher Education under the planning. In the case of LOUIS, this structure oversight of the Statewide Programs Commit- is not a substantive change, as LOUIS has altee, and ultimately, BoR. The Executive Board ways been under the general governance of for LOUIS will remain advisory, similar to the BoR. However, recognizing and formalizing previous governing boards of LOSFA, LUMCON BoR’s governance of LOUIS will enhance its and LONI. visibility by embedding its functions into the more comprehensive higher education strucAs you may remember, LOUIS originated as ture. the Taskforce on Libraries, convened by BoR in 1990. In 1992, the Taskforce was reorganized into Louisiana Academic Library Information Network Consortium (LALINC) and operated on BoR funding until 2010, when drastic reductions to state higher education funding forced similar cuts in BoR’s funding of LOUIS. LOUIS has since been operating, with partial funding from BoR, but primarily through membership fees paid by the higher education institutions. It remains a statewide asset operating under the general governance of BoR, and for the benefit of all such institutions.

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Since your institutions are members of LOUIS, and your academic/library personnel serve on its Board, I wanted to update you on LOUIS’ inclusion in the programs that will operate under BoR’s oversight, through its Statewide Programs Committee.


November 1, 2016

LOUIS's Knowledge Saves Time For Understaffed Libraries

Learning with LOUIS

by Tim Osteen, BPCC

Upcoming Webinars:  November: Online, In Class, Engaged: Comparing and Contrasting Embedded Librarian Experiences at LSU  January: LibGuides, Literacy, and Literati  February: Discovering Discovery: Customizations, Integrations, and Inventions with EDS If you have an idea for a topic, would like to contribute a tutorial, or would like to lead a webinar, email Jaime Barrilleaux at jaimeb@lsu.edu today!

The Bossier Parish Community College (BPCC) library includes a special Louisiana collection. The collection includes approximately 725 print items in reference, nonfiction, fiction, biography, and juvenile. A recent project was undertaken to modify the call numbers of these items to make it easier for patrons and staff to identify them. Previously, the LA prefix was adding to the call number when the spine labels were created. As a result, the LA prefix was not part of the call number displayed in WorkFlows or elibrary. This caused a problem at times if the user or library staff did not recognize the location was the Louisiana collection, so the decision was made to include the LA prefix as part of the standard call number. BPCC’s cataloger (Tim Osteen) was unable to find a batch process in WorkFlows or external editing programs which would have made the project much quicker and easier. The alternative was to add the LA prefix manually to each of the 725 records. Faced with the prospect of spending many hours

on a simple but tedious project, Tim consulted the SirsiDynix Cataloging listserve in hopes of finding a solution. One suggestion was that the batch processing could be accomplished with API training. LOUIS’s Mark Witteman also responded to the listserve and said that LOUIS could definitely complete the job. A footprint was created and Jaime Barrilleaux took control of the project. With only a few questions about formatting and spacing, Jaime was able to make the changes in batch. The result was that all call numbers came out perfect, and LOUIS’s expertise and willingness to assist saved BPCC many man hours due to its current staff shortage.

Need assistance with a similar project? Let us know!

You can also share topics of interest with us via social media. Just tag your post with the hashtag #LearningwithLOUIS. If you'd like to participate in future webinars, check the LOUIS Events Calendar, follow us on Facebook or Twitter and look for updates with the tag #LearningwithLOUIS, or subscribe to email notifications.

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Volume 3, Issue 2

LUC 2016 in Pictures

See full gallery at https://goo.gl/photos/ZJvkku7LrFjENBAX8 4


November 1, 2016

E l e c t ro n i c Re s o u rc e s U p d at e

by ZeeZee Zamin, LOUIS

Updates to Science Online To access and manage your institutional account, such as updating IP addresses or viewing usage statistics, please log in via the following URL: http:// science.sciencemag.org/login

Your existing username and password will continue to provide access to institutional account management tools.

Films on Demand in Moodle A new LTI application for the Moodle LMS has been added, expanding your options for integrating Films On Demand content into your courses! You can

easily embed On Demand content without having to leave the LMS. A help document is available for reference.

MATHSCINET Enhancements Coming Soon New enhancements coming in January 2017. A preview of one enhancement can be seen in the Video on “Sorting and Filtering Search Results”. The

video is available at https:// www.youtube.com/watch? v=IzhxRU5reB0&feature=youtu .be

Under Consideration:  ATLA FOR Alum (EBSCO)  Cambridge Books Online (Cambridge)  Gale Researcher (GALE Cengage)  Handbook of Porphyrin Science (World Scientific Publishing)  Mango Languages New Mini-consortia:  APA Style Central  Statista Products Investigated & Closed  ASME Digital Collections  CCH Accounting Research Manager  Geopolitical Monitor Intelligence Publication  IEEE CSDL Video Package

New Resources in LearningExpress The eBook collection includes new eBooks for GED® test prep, time management, communication skills, and Praxis II test prep. Plus new editions of: Nursing School Entrance Exams, Nursing Assistant/Nurse Aide Exam,

Praxis: Core Academic Skills for Educators (5712, 5722, 5732), ASVAB Core Review, and Border Patrol Exam.

Credo Reference Updated to MLA 8th Edition MLA is changing with the times, and we are too! All Literati entries and Topic Pages now display MLA citations in the 8th edition for-

mat. Learn more about what’s new in the 8th edition at https://www.mla.org/MLA-Style/ What-s-New-in-the-Eighth-Edition

Interested in more updates? Subscribe to LER-L at http://bit.ly/louis-lists 5


Volume 3, Issue 1

Open Textbook Network: Promoting Faculty Discovery of Open Textbooks and Campus Leadership Opportunities for Librarians by Teri Gallaway, LOUIS

Subsequently, we have planned three faculty workshops that will take place at LSU, UNO, and Nicholls the week of November 14th. Working as a cohort, this group has been able to tackle the administrative difficulties in planning a campus event and also collaborate on a slide deck that represents the state of higher education and textbook affordability in Louisiana and can be reused and adapted by others. The group support has been invaluable, and as a result we will be instituting a cohort model for the next group of OTN train-the trainer participants. In addition to the four OTN leaders, Tim Stamm (Delgado), Megan Lowe (ULM), Jasmine Richard (Fletcher), and Patricia Brown (LSUE) will serve as cohort leaders to support campus initiatives after the workshops. Which leads me to the next topic, we are saving a spot at the OTN train-the-trainer workshops for every institution to be able to send at least one participant. Please put forth at least one RSVP request by November 1st at https:// goo.gl/forms/efuldB4mt70raytt2. The daylong workshops will take place on December 15th at the University of Louisiana Monroe and January 12th at Delgado Community College.

For me, one of the highlights of this year’s LOUIS Users Conference was the general session presented by Sarah Cohen, Managing Director at Open Textbook Network (OTN). Through the hero’s journey narrative technique, she described her personal interest in supporting open textbooks, which started with a print reserves service that was not meeting student needs. This echoes how I came to be interested in broader textbook affordability initiatives, and likely many of your own experiences. Ms. Cohen challenged us to seize the opportunity to advocate for student affordability and presented us with open textbooks as one solution. Many of you heard that call and have been in contact to request support, advice, and ideas for starting up and improving your own campus initiatives. We at LOUIS are grateful for you interest (as well as the support of the Louisiana Board of Regents) and are very pleased that our partnership with OTN will enable many of you to participate in professional development activities to develop your expertise and ultimately improve the student experience and support increased student retention and graduation. We’ve also been working on promoting discovery of the aggregated collection of open Over the summer we initiated a contract with OTN to develop an OTN Leaders Program and textbooks from the OTN. These textbooks are collectively known as the Open Textbook issued a call for participants. Through this Library and can be searched at https:// program I attended, along with Emily Frank (LSU), Jeanne Pavy (UNO), and Sarah Simms open.umn.edu/opentextbooks/ or via your library catalog, thanks to the cataloging (Nicholls), the OTN Summer Institute. This efforts of Colorado State University. We are train-the-trainer program gave us the skills working on more discovery enhancements of needed to host faculty workshops to these records through EDS and details are encourage open textbook adoptions. very shortly forthcoming. If you haven’t yet 6


November 1, 2016

explored the Open Textbook Library, you will be pleased to find that this aggregated set of textbooks represents content from a wide range of scholarship including: • Accounting & Finance • Business, Management & Marketing • Computer Science & Information Systems • Economics • Engineering • Foreign Languages • General Education • Humanities & Language • Law • Mathematics & Statistics • Natural & Physical Sciences • Social Sciences Additionally, OTN policy dictates that all books: • Must have an open license • Must be a complete textbook (no chapters or partial textbooks) • Must be available as a portable file (e.g. PDF, ePub)

• Must be currently in use at multiple higher education institutions, or affiliated with a higher education institution, scholarly society, or professional organization. Textbooks are included from providers as Open Stax, OpenSUNY, and individual institutional collections, and the collection eliminates much of the work to curate your own set of open textbook records for faculty. The native interface also includes a valuable collection of peer-reviews for the textbooks. Additionally, through the OTN faculty workshops that you develop and present, your faculty will have an opportunity to contribute reviews to this collection. It has been an exciting few months collaborating with the OTN and we at LOUIS are looking forward to further developing our Affordable Learning LOUISiana initiatives with our new partners and all of you.

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Volume 3, Issue 2

Access Services Moves to Second Floor of Middleton Library by Elissa Plank, LSU

Space in the old staff elevator foyer was remodeled, and an additional room was The Access Services Department was created created in the stacks area for the new in October 2014 with the merger of the department. Having easier access to the staff Circulation and ILL Departments in Middleton elevator, which also serves the work area Library. Over the next two years, the two where books are returned on the first floor as units began a process of integration that saw well as the third- and fourth-floor stacks, has the closure of the separate ILL service simplified workflows. Because of good window, with the former Circulation Desk signage, patrons have had no trouble finding becoming the main point of service for patrons their way to the new location; in fact, the desk needing help with circulation, ILL, and reserve is busier than ever. ILL staff also appreciate items. Circulation staff also was trained to their larger workspace and the quieter assist in the performance of ILL duties. The atmosphere. The former Circulation and ILL final step in the integration process was the areas on the first floor will be renovated to creation of a new Access Services Department create more study space for students who on the second floor of Middleton Library. occupy the building when it is open 24/5.

John Guillory Meets the Dark Knight John visited River Parishes Community College Library on Halloween for a oneon-one tutorial of BLUEcloud Analytics with the system administrator. While there, John got to meet a local celebrity. We’ll let the pictures tell the rest of the story!

LSU Libraries Introduces Retrieval Services by Kelly Blessinger, LSU

Now LSU users can click on the option to place a hold on the majority of our circulating items. The Access Services department has worked Once the hold is in place, circulation staff will with systems librarian Mike Waugh to make retrieve the material and use the "Trap Holds" the “hold” feature in SIRSI's online catalog feature to automatically send a message to actually function as a hold (and not just a the requesting patron. Patrons can request recall). This function has been a pain point for these items at the Access Services desk as users that has caused confusion for years. soon as they receive this message. 8


November 1, 2016

Atlas Systems: Reports from the Field by Kerry Keegan, Atlas Systems

were offered in a variety of formats and covered all aspects of librarianship. When I Earlier this year, I heard Stephanie mention wasn’t presenting or attending sessions, I was that the Louisiana Library Network was stationed at the Atlas table in the Q&A Room, hosting a conference and that Atlas was considering sending someone down to attend which was a new feature that they debuted at and participate in the event. I all but stood up this year’s conference and a great success. on my chair with my hand in the air, saying I was amazed to learn that LOUIS has been “PICK ME PICK ME!” I absolutely love hosting this conference for over twenty years Louisiana – its wonderful people, its amazing and it’s obvious that its members are cuisine, its incredible music. Going there for dedicated to their consortium and appreciate work? Sign me up! LUC-ky for me, I was given the support and community. Interlibrary loan the go-ahead to attend the LUC (LOUIS Users is just one of the many services that LOUIS Conference) on October 5 and 6 in Baton provides, but I love to know that ILLiad is Rouge at the Pennington Biomedical Research helping these great people make great things Center. happen, every day. Thanks again to ZeeZee, Marcy, and everyone at LOUIS for a wonderful experience.

It's true that Louisianans know how to have a good time and the LOUIS partners are no exception. The meeting was more than a conference – it was a family reunion – and I was so happy to be included. When I’ve worked on support requests for LOUIS’ ILLiad, I typically work with one or two people from its centralized support staff, but this was a great reminder of the size and scope of the LOUIS network and all of the services that it offers for its member institutions. Sessions

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Volume 3, Issue 2

Turning Info Lit Conference Takeaways into Tangible To-Do’s by Ellen Jenkins, iLit Co-moderator, BPCC your program. Last, but certainly not least, consider refinement. Adjustments can be Everyone who attended this year’s LOUIS Users Conference collected great takeaways to made that fits your information literacy share with coworkers. Many times people walk program. This requires reflective teaching away from a conference very enthusiastic and where a teacher processes their teaching style and evaluates what works for their students eager to try new ideas for their institution. and make necessary changes. ACRL’s new Framework for Information Literacy for Higher Education has given the librarian the opportunity to transform their information literacy program at their library. LUC 2016 held an abundance of information literacy break-out sessions that was sure to inspire any teacher librarian.

Utilizing the LOUIS list-servs provide an excellent tool for communicating with colleagues for support in redefining an information literacy program. There is an information literacy interest group discussion list-serv available for LOUIS users. This list is provided by LOUIS to post questions and Each day the business of libraries changes with the evolving methods of information and discussion prompts that allow consultation and communication. ACRL’s Framework motivates collaboration. Librarians are encouraged to subscribe to this list-serv and post topics on teacher librarians to reevaluate their information literacy. Subscription requests can information literacy programs. Change is the be made through the LOUIS website under the only thing that appears to remain constant, “Get Connected” menu. Click on the but before change is implemented, there are “Discussion Lists” link and then click on the some steps one would take for a successful “How do I subscribe” heading towards the mid transformation of any information literacy center of the webpage. Enter your name and program. work email and select “iLit-L” for Information Not everyone will be inclined to change. Literacy Discussion list. Seeing more chatter Remembering three important aspects of the about all the opportunities librarians now have implementation of change will be helpful – the with information literacy instruction will be 3 R’s of change: relevancy, realistic, exciting! refinement. Make sure that the change about to be implemented is relevant to the institution’s student population. For example, community colleges differ from four year universities and graduate schools; different audiences exists with a different skill set for each school. Being realistic about information literacy program objectives should grant great results. An idea exercised at one institution may not be capable at another institution. A needs assessment would be appropriate to discover what concepts need to be included in

You can also subscribe to our Discussion Lists at http://bit.ly/louislists

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November 1, 2016

Encore! Encore! Bravi! Presenting the New Orleans Opera Association Archives By Kure Croker and Elizabeth Kelly, Loyola Special Collections & Archives at Loyola University New Orleans is very pleased to present its newest exhibit, “Encore! Encore! Bravi! Presenting the New Orleans Opera Association Archives.”

contains audio-visual recordings that we are pursuing funding for both digitization and public access. The exhibit is on view in the Booth-Bricker Reading Room in Special Collections & Archives, 3rd floor of the Monroe Library, from now until May 2017.

This exhibit serves as an introduction to our newly processed New Orleans Opera Association Archives. The collection (finding aid available at http://library.loyno.edu/ assets/handouts/archives/ Collection_74_NOOA.pdf) documents the business and creative operations of New Orleans Opera Association (NOOA) from its inception in 1943 to their most recent performance programs. In conjunction with the exhibit, we also present a digital timeline of NOOA’s history created by music major and Special Collections & Archives intern Gloria Cosenza: http://library.loyno.edu/research/digital/ nooa.php The archive and the exhibit provide a behindthe-scenes look into the art and business of NOOA and are comprised of costume lists, rehearsal schedules, promotional programs and posters, fundraising records, personnel files, and production archives. In addition to these accessible materials, the collection also

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Volume 3, Issue 2

Digitization and Preservation of the Charles F. Heartman Manuscripts of Slavery Collection by Vincent Barraza, Xavier In July of 2015, the Xavier University of Louisiana Archives and Special Collections received a two-year Museum Grant for African American History and Culture from the Institute of Museum and Library Services (IMLS). Under the auspices of this grant, the Charles F. Heartman Manuscripts of Slavery Collection, consisting of some 8,000 individual documents, will be scanned, digitized, and rehoused. From the beginnings of Xavier University of Louisiana, Mother M. Agatha Ryan, President from 1932 to 1955, energetically encouraged and facilitated the creation of a substantial African American History collection. Rigorous acquisition efforts led to the addition of rare books and historical manuscripts to Xavier’s library archives. In order to encourage community outreach and engagement, these objects were displayed for campus activities and out of state conferences. Charles F. Heartman (1883-1953) was a prominent Mississippi book dealer known for his collection of manuscripts, documents, and other ephemera related to African American history in the South. Contrary to his contemporaries, he refuted the idea that he collected on outmoded ideologies and pursued materials related to slavery because no one else expressed interest. Despite dissuasion by many, Heartman continued to amass his collection throughout the Great Depression. His vision and appreciation for the value of the component annals were based on a discerning eye that placed him ahead of most of his Southern contemporaries.

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When Heartman decided to de-accession his archives in the late 1940s, Xavier University was able to acquire the portion of the collection that pertained to Louisiana, as well as adjacent territories. Approximately half of the collection consists of municipal records from the city of New Orleans, which had the largest population of free people of color in the nation. The collection illuminates the condition of enslaved and free blacks in Louisiana, offering a broad view of their activity that covers colonial times, early statehood, the antebellum period, the Civil War, Reconstruction, and the end of the nineteenth century. Thousands of items relating to the social, economic, and legal status of slaves and free people of color, including clerical books, particularly those of the Third Municipality, provide valuable data concerning their labor and leisurely undertakings in the early nineteenth century. For researchers not solely focused on slavery, the comprehensive tax records and business bonds provide invaluable insight into their economic activities. There are also rosters of U.S. Army Negro soldiers from the Civil War, as well as records of societies of Freemen dating from Reconstruction and beyond. The bulk of the Heartman Collection is documents in French and English in roughly equal proportions along with a small number of Spanish Documents. Overseen by Digital Project Archivist Vincent S. Barraza, the Xavier University Library Archives and Special Collections department provides a comprehensive program building the accessibility for students and scholars alike. The library’s concerted conservation


November 1, 2016

efforts act to avert deterioration of physical manuscripts through precise housing and environmental control and digital conversion of content while administering the highest quality of archival standards. This thorough process guarantees the longevity of the physical collection and limitless accessibility for all audiences. After the collections undergo any necessary preservation processes, they are then inserted into the CONTENTdm digital collection management system and become immediately accessible within the Xavier Library Digital Collections gateway. This ongoing digitization process continues Mother M. Agatha Ryan’s mission to not only accumulate, but also educate on the history of slavery in the South in order to preserve

African American cultural heritage.

Currently over 2,000 items can be viewed through the Xavier Library Archives and Special Collections website, consisting of over 8,000 pages of primary resource manuscripts.

Bill of Sale for Male Slave, 1758 - Charles F. Heartman Manuscripts of Slavery Collection Xavier University of Louisiana, Library Archives and Special Collections.

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Get Connected. Stay Connected.

RECENT & UPCOMING EVENTS July 29-August 2

Symphony Production Upgrades

August 4

System Administrator Meeting

October 5-6

LUC 2016

October 14

Fall Membership Meeting

October 24-28

Open Access Week

November 24

Happy Thanksgiving!

December 25

Merry Christmas!

January 13

LOUIS Lagniappe Submission Deadline

January 18

System Administrators Meeting

GET SOCIAL!

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200 Frey Computing Services | Louisiana State University | Baton Rouge, LA 70803 | 225.578.3700 | louislibraries@lsu.edu


LOUIS Lagniappe Volume 3, Issue 2