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Japan Foundation International Conference on Cultural Heritage and Disaster Risk Reduction 18-20 November 2013 Bangkok, Thailand

SEAMEO SPAFA

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Programme Outline Background Disaster Risk Reduction (DRR) aims to reduce the darnage caused by natural hazards like earthquakes, floods, droughts and cyclones, through an ethic of prevention. Disaster risk reduction is the concept and practice of reducing disaster risks through systematic efforts to analyse and reduce the causal factors of disasters. Reducing exposure to hazards, lessening vulnerability of people and property, wise management of land and the environment, and improving preparedness for adverse events are all examples of disaster risk reduction.l

lt could be said that disaster risk reduction is about choices. Disasters often follow

natural hazards and a disaster's severity depends on how much irnpact a hazard has on society and the environment. The scale of the impact in turn depends on the choices we make for our lives and for our environment. In other words, how prepared are we. Each decision and action taken can either make us more vulnerable to disasters or more resilient to thern.

With the support of the Japan Foundation, the Conference is intended to provide updated clear infonnation on the link between climate change and cultural heritage as well as practical steps that can be taken to alleviate negative impacts. In addition, while it is acknowledged that climate change is a major issue that impacts negatively on the environment and has subsequent consequences in relation to increased flooding, drought, rising temperatures, energy supplies, food supplies, social structures including migration, lack of resources leading to increased conflict, poverty, and other social ills; rarely is the impact of climate change on cultural heritage- both tangible and intangible- addressed. This Conference aims to make explicit the link between climate change and the threat it poses to cultural heritage and to highlight the impoftance of adopting disaster risk reduction strategies. Considering the consequences of the natural disasters in2010 and 201I in both Japan and Thailand, as well as elsewhere, the urgent need to focus on disaster preparedness is all too evident.

Moreover, without disaster risk reduction strategies in place, sustainable development is greatly affected. UNISDR, the United Nations International Strategy for Disaster Reduction describes DRR as "the conceptual framework of elements considered with the possibilities to minimize vulnerabilities and disaster risks throughout a society, to avoid (prevention) or to limit (mitigation and preparedness) the adverse impacts of hazards within the broad context '

Source: UNISDR http://www.unisdr.org/who-we-are/what-is-drr

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sustainable development"'. Natural disasters cause economic disruption and "in developing countries create a massive number of people^living in abject poverty. This number is higher than that of people who died or were injured" '. Disaster risk reduction is thus a key part of sustainable development. In order for development activities to be sustainable they must also reduce disaster risk. tJrrsound development policies will increase disaster risk and disaster losses. Thus, disaster risk reduction involves every part of society. every parl of government, and every part o1'the professional and private sector including those working with cultural lreritage - both tangible and intangible. This is especially important in the event of a natural disaster as the protection of cultural heritage is obviously accorded a lower priority compared to saving lives. Objectives

o

Sharing and exchanging detailed information amongst participants on their

experiences in the rnajor disasters in East Asia, South Asia and Southeast Asia between 2004 and 2011, especially the impact on cultural heritage, and the response and recovery

actions being taken by them, especially in relation to climate change mitigation, alleviation, and adaptation for disaster preparedness in the area of cultural heritage. Best practices will be identified and adapted where appropriate.

r

Facilitate beneficial collaboration and strengthen Iinks between Japanese and Southeast Asian professionals through the direct sharing of information on disaster risk reduction activities vis-d-vis cultural heritage protection o Promote a sense of social awareness, responsibility and leadership to bring about more sustainable development outcomes through the planning of appropriate measures in flooding disaster preparedness and response in relation to documentary and tangible heritaee.

r Publish a handbook or guideline of best practices adopted by individuals, institutions including museums, libraries, places of worship, schools etc., and local communities o Engage a wider public on the issue of disaster risk reduction for cultural heritage.

Themes/Focal Points Disaster risk reduction includes the following disciplines:

l.

Disaster rnanagement including Risk Assessment

2. Disaster prevention 3.

and rnitigation

Disaster alleviation

4. Disaster adaptation t UNISOR, Livingv,ith Risk: A global review of disaster reduction initiath,es, (Geneva, Switzerland: United Nations ISDR, 2004), 17. r Manzilto, Giuseppe (2010) Natural Disaster, Globalization and Risk Reduction: A disaster management perspectivefor sustainable deyelopment (Discussion paper, Washington DC) 24, ISBN 9781456339746

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Disaster preparedness

The focal points of the Conference will thus be cultLrral heritage examined frorn the above listed aspects of disaster risk reduction. Special attention will be paid to Disaster Preparedness, Mitigation, Alleviation and Adaptation. SEAMEO SPAFA and collaborators The Southeast Asian Ministers of Education Organization Regional Centre for Archaeology and Fine Arts (SEAMEO SPAFA) is a regional organization that aims at cultivating the awareness and appreciation of Southeast Asian cultr.rral heritage and identity through collaboration in information dissemination and other relevant programmes of activities, especially in the fields of archaeology and fine arts in Southeast Asia through the sharing of international resources and experiences. Links have already been established with the National Diet Library of Japan, as well as, the National Library and National Archives of Thailand who were involved in August 2012 with SEAMEO SPAFA in the "Workshop on Flooding Disaster Preparedness and Response for the Protection of Documentary Heritage of Local Communities in Pathum Thani Province, Thailand". SEAMEO SPAFA has also successfully completed in April 2013 the project "Disaster relief action for the ordination hall of Wat Pa Klang Thung, Mueang District, Pathum Thani Province, Thailand" funded by Prince Claus Fund, the Netherlands. Collaborations are being made with SEADPRI-UKM, Malaysia, the Research Center for Disaster at Gad.ja Mada University, Indonesia, and with ISDR Hyogo Office in Kobe, Japan as well as the Disaster Reduction and Human Renovation Institute (DRI), Osaka, Japan. SEAMEO SPAFA has a history of successful collaborations with the National Museum of the Philippines as well as SEAMEO RECSAM and SEAMEO INNOTECH. With these two SEAMEO Centres SEAMEO SPAFA collaborated most recently to provide teaching materials for the publication entitled "Integrating Climate Change Issues in Southeast Asian Schools: A Teachers'Guidebook" which is available online at http://www.seameo.org/images/stories/Publications/Centers_pub/RECSAMClimateChange.pdf Signifi cance

& Anticipated Results/Dissemination

The need for DRR strategies to be adopted are not new but the recent increase in events makes their implementation a matter of urgency. In January 2005, following the Indian Ocean earthquake and tsunami in December 2004, the World Conference on Disaster Reduction (WCDR) was held in Kobe, Japan. At this conference, "the participants adopted the Hyogo Framework for Action (HFA) which calls on states to put disaster risk at the center of political agendas and national polices, and tasks UN agencies involved in disaster reduction to work closely with civil society and governments to create effective programs aimed at mitigating the effects of natural hazards on vulnerable populations."4 While the HFA can be described as the main UN-wide policy on the subject of DRR, the World Heritage Committee approved in 2007 the Strateglt ./br Risk Reduction at llorld Heritage

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Properties, the purpose of which is to protect world heritage and contribute to sustainable development. "

This conference will benefit the region by providing practical applications and resource materials for fellow peers to use and not just for world heritage sites but for the purpose of the protection of any cultural heritage, tangible as well as intangible. This cultural heritage may be found in museums, places of religious worship, libraries, schools, community centers etc. A compilation of materials presented at the conference will be made available for online access on the SEAMEO SPAFA website and printed as a handbook of best practices so that the information can reach a much wider audience and not remain the sole preserve of specialists in the field of DRR and cultural heritage. Thus, the conference is significant in complementing work already being taken regarding DRR and cultural heritage but moreover because it will expand the scope of the subject and access to it. The significance of the need to undertake and implement disaster risk reduction plans is highlighted and thus enables us to be proactive and better prepared to reduce risk to the cultural heritage of the region in the future.

It is expected that the dissemination of the handbook can also be made through the Southeast Asia Disaster Prevention Research Institute (SEADPRI-UKM) which is a research institute under the administrative structure of Universiti Kebangsaan Malaysia; the Research Center for Disaster, Gadja Mada University, Indonesia, and with The International Strategy for Disaster Reduction Centre "ISDR Hyogo Office" in Kobe, Hyogo, Japan as well as the Disaster Reduction and Human Renovation Institute (DRI), Osaka, Japan. This will enable Southeast Asia to work more closely with Japanese institutions that have extensive experience and expertise in disaster risk reduction. Conference Format During the 3-day Conference there will be 6 Plenary Sessions with l2 invited speakers and 8 Parallel Sessions with representatives from Southeast Asian countries, SEAMEO Centres and the public. Each Parallel Session will consist of two presentations, therefore a total of l6 paper presentations will be made in the 8 Parallel Sessions.

Participants Southeast Asian, Japanese, and other international professionals working in the various fields of cultural heritage for its conservation and preservation, researchers/academics engaged in the conference theme, professionals such as museum curators/specialists, Iibrarians, interested individuals working in the area of cultural heritage and also disaster risk reduction. It is envisaged that there will be about 100 participants including 28 speakers for the parallel sessions and

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speakers for the plenary sessions.

t Source: http://whc.unesco.org/erVdisaster-risk-reduction

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o rApAilF#@-di*#F Conference Registration Fee Type of participants

International Citizens

us$240

THAI Citizen

us$120 (Baht 3,840.-)

The payment covers conference day meals, coffee/tea breaks, publications, transportation between Suvarnabhumi airport and hotel/conference venue, and insurance.

Accommodation & Conference Venue The conference will be held at the Windsor Suites Hotel where we have initially reserved rooms at preferential rates that include breakfast for the conference registered delegates

Your Special Rates (Baht/Room/l'{ight) Inclusive of Buffet Breakfast and Internet

Room Category

Single Occupancy Deluxe Room (30 sq.m.)

Counsellor Suites (45 sq.m.) 1 bedroom + living room bathroom

*

Executive Suites (45 sq.m.) bedroom + living room bathroom 1

*

Twin/Double Occupancy

Extra Bed Baht 1,000.-net

Bahtl ,700.-

Baht 2,000.-

net / US$60

net /US$70

Baht 2,100.net /US$75

Baht 2,400.net /US$85

Baht 1,000.-net /

Baht2,700.net / US$95

Baht 3,000.net / US$110

Baht 1,000.-net / US$35

US$35

US$35

http ://www. windsorsuiteshotel.com/

Conference participants wishing to reserve a room at this hotel should contact the hotel directly for reservation and payment.

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o Payment

All payment of registration fee can

be made by e-transfer to

Account name:

SPAFA RegionalCentre

Bank name:

Kasikornbank Public Company Limited, Bangkok Thailand

Bank Address:

158 Krung Kasem Road, Bangkok 10200 Thailand

Bank Branch:

Theves

Account Number:

030-2-3689 r -0

SWIFT Code:

KASITHBK

After payment please send an e-mail with all details to conference}}l3@seameospafa.org, wil in@searneo-spafa.organd supa@seameo-spafa.org

Important dates Submission of abstract and

full

October 21,2013

paper

Notification of acceptance of paper

October 31,2013

Registration and all payment

November 10,2013

For more information, please visit our website at: hnp://www.seameospafa. org/he r i tage _de tai l. php? t i d:

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PIRTIGIPAIIT T[|RM Please confirm your participation by completing this Participant's Form. Kindly return it to the SEAMEOSPAFA by email: spafa@seameo-spafa.org, cc: linhanh@seameo-spafa.org or fax: +662 280-4030 at your earliest convenience or no later than 3{ October 2013.

Title: D Prof

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Name:

Designation/Position

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; Contact Address:

Postcode:

City:

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Dretary Kequrrements:

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Email:

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