LeTourneau University Student Handbook
(Last modified August 2023)
Welcome to LeTourneau University
The LeTourneau University Student Handbook contains important information for all undergraduate students and residential graduate students enrolled in classes on our Longview campus. The handbook provides a "map" of campus services, guidance on student conduct, and describes our disciplinary processes. Students are responsible to read and abide by the policies and university standards contained in this document. While the policies and standards outlined in the handbook provide students an effective set of guidelines for personal conduct, the University retains the right to enact additional policies and regulations, correct errors, or to modify existing policies as it determines. Any policy or regulation updates will be made to the document online at www.letu.edu/studenthandbook. New or modified policies are effective immediately, unless otherwise noted. This handbook supersedes and replaces all previously published and/or online versions of the LeTourneau University Student Handbook.
ABOUT THE STUDENT HANDBOOK
This website contains the codes, rules, regulations, and policies which establish the official parameters for student life at LeTourneau University. These standards have been formulated as appropriate by the President's Cabinet, the Student Life Committee and department, and the administrative officers of the University.
The guidelines and regulations contained in the LeTourneau University Student Handbook are binding for all LeTourneau University students enrolled in a Residential [on-ground degree program] undergraduate or graduate program, as well as all Global [online degree program] students who reside on campus. It is the students' responsibility to be aware of these expectations and conduct themselves accordingly as members of the LeTourneau community. Adherence to the handbook is expected of LeTourneau University students wherever they may be, for the duration of their enrollment at the University (including semester and holiday breaks).
In those years that the Student Handbook is scheduled for major revision, the Office of Student Life will make every effort to identify to the Student Life Committee and the Executive Council of Student Government of the policies under consideration for revision in the next edition of the Handbook. Any student or student organization wishing to provide comment on policies and/or procedures in the Handbook is encouraged to submit such comments to Student Government representatives, in particular to members of the Student Life Committee of Student Senate LeTourneau University does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status or age in the administration of any of its educational programs, admissions policies, scholarship and loan programs, athletic and other schooladministered programs. The University has designated the Director of Student Support Services to handle all student-centered inquiries regarding its efforts to comply with and carry out its responsibilities under Title IX and under Section 504 of the Rehabilitation Act of 1973
The Student Title IX and Section 504 coordinator may be contacted as follows:
Vice President for Student Affairs
2100 S Mobberly Ave
Longview, TX 75602
LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, and master's degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404679-4500, at http://www.sacscoc.org for questions about the accreditation of LeTourneau University.
Welcome from The VP for Student Affairs & Dean of Students
It is our pleasure to welcome you to LeTourneau University. As a student here, you have the opportunity to allow Christ to form and shape your life. Much of that shaping will take place through your involvement with those who love him in this community. We pray that you will embrace and engage this intentional community faculty, staff, administration, Trustees and students all seeking Christ together and allow it to shape every area of life.
We believe that the best college experiences encourage growth not only in the classroom, but in many areas of your life. Our goal is that your time at LETU will help bring about growth in seven areas that are critical to wellness:
Through your involvement in many aspects of our campus environment, you will be challenged and spurred on toward growth. Your faculty and staff want to partner with you and live life alongside you as you develop the skills and disciplines needed to become the person God has created you to be. We believe that all of your growth should be grounded in your relationship with Christ and will be enhanced by your spiritual growth. It is not an additional area in which we hope to help you grow. Your spiritual life is foundational to all other areas of your life. Our highest goal is that your experience at LETU will help you become more like Jesus Christ.
In the gospel of John, Jesus said, "The thief comes only to steal and kill and destroy, I came that they may have life, and have it abundantly." Student Life is dedicated to helping you discover and develop that abundant life in all aspects of your time at LETU.
Knowing our students is the best part of our jobs, and we look forward to building relationships with each of you. Please don't hesitate to stop by our offices on the second floor of the Allen Family Student Center or call or email us. We are excited to move forward together in following Jesus Christ as He guides all aspects of our lives.
Sincerely,Steve Conn, Ph.D. Dean of Students
903-233-4431Kristy Morgan, Ph.D. Vice President for Student Affairs
Welcome from The Student Body President
Welcome Class of 2027,
I would like to welcome each of you to LeTourneau University. Endless opportunities await, as you start your journey here. You will have the chance to make life-long friends, know your professors personally, grow your faith, and walk away with new experiences. I hope you will find LeTourneau to be a second home.
One thing I wish to remind you before you begin this adventure is that everyone creates their own story. Some might be very different and others similar, but realize that everyone brings their own value, skill set, and personality that adds to the student body. That is what makes our student body unique. At times, it can feel overwhelming to start something new; however, you are not alone. You are surrounded by people who care and want to see you be successful. A word of advice will be to reach out, talk to that person you sit next to in class, get to know your professors, push yourself out of your comfort zone, and have fun while learning. Surround yourself with those who are encouraging and fun as it will make the journey even more memorable.
I trust that you will take the time to read the student handbook and become familiar with the rules that govern our university, both on and off campus. These rules are here to guide us as we grow and create an atmosphere for learning that honors Christ. You may find that you have many questions, and I encourage you to reach out to those in leadership who can guide you as you explore all this university has to offer. Additionally, reach out to your professors and upper classmates, who will gladly help you succeed.
My executive cabinet and I are excited to begin this academic year, and we cannot wait to meet you. Do not be afraid to reach out, whether for suggestions, how to get involved, or even to talk. We are rooting for your success and cannot wait to see the impact you make.
Best of Luck and Very Respectfully,David Fuentes
About the University
LeTourneau University is a comprehensive institution of Christian higher education where educators engage learners to nurture Christian virtue, to develop competency and ingenuity in their professional fields, to integrate faith and work, and to serve the local and global community.
LeTourneau University educates students who:
• Demonstrate competency and ingenuity in their professional fields
• Integrate Christian faith and work: understanding their vocation within the triune God's grand story of redemption revealed in Scripture
• Engage the local and global community
LeTourneau University is an educational community that:
• Fosters an engaging environment conducive to teaching and learning
• Cultivates Christian virtue
• Contributes to the enrichment and service of the local and global community
Claiming every workplace in every nation as our mission field, LeTourneau University graduates are professionals of ingenuity and Christ-like character who see life's work as a holy calling with eternal impact.
Answering God's call: Every workplace. Every nation.
MUSIC BY EDITH GINGRICH | WORDS BY MAX HELLMAN © 1958
LeTourneau's sons and daughters true, Are faithful 'round this world to you.
Our prayers ascend to God on High, That in His will your path may lie.
Caressed by sunny southern skies
Our honored Alma Mater lies.
Among the murm'ring green pines near, We lift our praise to thee so dear.
O Alma Mater, praise to thee, We pledge anew our loyalty.
The happy days we here have spent;
A new zeal to our lives have lent. In joyful song it must be told:
All hail LeTourneau, Blue and Gold;
All hail LeTourneau, Blue and Gold.
LETU FIGHT SONG – FEAR THE STING!
MUSIC BY FRED ALLEN / WORDS BY SARAH KRIPPNER © 2014
L – E – T – U, L – E – T – U
Hail to the gold and blue!
Single minded in our fight, Pressing on with all our might!
We stand together strong and true; We are one, through and through.
All LeTourneau rise and sing:
Fear the 'Jackets, fear the sting!
UNIVERSITY LEADERSHIP UNIVERSITY ADMINISTRATORS
Dr. Steven D. Mason, President
Dr. Benjamin W. Caldwell, Provost and Vice President for Academic Affairs
Mr. Carl Arnold, Vice President for Residential Enrollment Services
Mr. Alan Clipperton, Vice President of Global Initiatives
Mr. Don Egle, Vice President for Marketing and Communications
Mr. Mike S. Hood, Vice President for Finance and Administration
Dr. Kristy Morgan, Vice President for Student Affairs
Dr. Sherry Chance, Vice President for Campus and Community Engagement
Dr. Terry Zeitlow, Vice President of Development
Dr. Tim Sceggel, Vice President and Director of Athletics
Dr. Jonathan Wilcoxson, Chief of Staff
L! E! T! U!
L! E! T! U! Fear the Sting!
L! E! T! U!
L! E! T! U! Fear the Sting!
All LeTourneau rise and sing:
Fear the 'Jackets, fear the sting!
DEANS OF THE SCHOOLS
Dr. Benjamin W. Caldwell, Provost and Vice President for Academic Affairs
Dr. Shane Mountjoy, Associate Provost for Academic Administration and Dean of Faculty
Dr. Sandra Mayo, Associate Provost for Student Success and Dean of Nontraditional Education
Dr. Stan Coppinger, Dean, College of Education and Arts and Sciences
Dr. Kathleen Mays, Dean, School of Business
Dr. Kelly D. Liebengood, Dean, School of Theology and Vocation
Dr. Kimberly J. Quiett, Dean, School of Nursing
Mr. David Tesser, Dean, College of Aviation and Aeronautical Science
Dr. Vicki Sheafer, Dean, School of Psychology and Counseling
Dr. Michael McGinnis, School of Engineering and Engineering Technology
Included in this section is a summary of many of the offices and services that students will interact with during their time at LETU. This guide is intended as a reference, specific responsibilities, times, and locations are subject to change.
Student Life Offices and Services
A LeTourneau University education encompasses not only intellectual development through formal classes, study and research, but also spiritual, intellectual, moral, and social growth in a student’s life outside the classroom. The Division of Student Affairs serves students through a wide range of services. The Student Affairs staff welcome the opportunity to assist and support students in any way possible.
For more information on our department, please see the Student Life website at www.letu.edu/studentlife, or click on the links below for more information about some of the services available to students through the various departments within Student Affairs.
The Achievement Center exists to promote student success by providing supportive resources for students at no additional cost. The center offers a number of services for all undergraduate students who would like to improve their learning skills and academic success at LETU. Services include:
• Supplemental Instruction (SI)
• Math Lab
• Writing Center
• Study Skills Coaches
• Peer Advisors (PA)
For more information, visit the Achievement Center at www.letu.edu/AchievementCenter or drop by. The “AC” is located on the 2nd floor of the (AFSC) Allen Family Student Center.
Career Services supports students in their calling and career placement by providing the following services:
• Individual career counseling
• Career and self-assessment information (including Myers-Briggs Type Indicator and Focus 2)
• Individual resume and interview assistance
• Assistance with part-time employment opportunities while in school
• Co-op Education/internship opportunities
• Instruction for resume writing, job search strategies, and interviewing techniques
• Job information on business, industry, engineering, engineering technology, education, aviation, health sciences, and arts and sciences
• Job opportunities bulletin
• Community volunteer opportunities
Career services hosts the annual career fair, teacher career fair, and senior etiquette banquet. Additionally, Career Services tracks graduate placement each year to report percentages of students working full time within a year of graduation and where those students have chosen to work or attend graduate school.
To view jobs and connect with employers go to https://letu.joinhandshake.com/login
Connect with us on Twitter @LetuCareer and LinkedIn (LeTourneau University Career Services)
Career Services is located in the Allen Family Student Center, first floor. To schedule an appointment with a career counselor, request one via Handshake, call 903-233-4467 or email email@example.com
Physical fitness and wellness are important to the overall student experience. Good health habits will lead to greater academic success. We encourage students to take advantage of the Fitness classes provided at the Solheim Recreation Center. Classes are free for students. Visit the Solheim website for the class schedule and more information. Or contact KatieZappasodi@letu.edu
The Health Services Office is located on the 2nd floor of the Allen Family Student Center. The Director of Health Services can be reached at 903-233-4445 from 9 am – 2 pm, Monday through Friday. Nurse visits are free of charge, and no appointment is needed. First Aid kit supplies may be obtained through University Police and the Resident Directors. In a medical emergency, call 911 or University Police at 903-233-4444.
BuzzCare Services Available
Through the Health Services Office on campus, students may receive the services listed below:
• Allergy shots (Antigen, with Physician’s orders that the student may receive the shots without the presence of a physician), must be supplied by the student. Students will be responsible for his/her own Epinephrine.
• Record of shots will be kept in the Director of Health Service’s office.
• Treatment of minor illnesses and injuries.
• Referrals to other health providers and appointments made as deemed necessary.
• Assistance in selecting a personal physician.
• Over-the-counter medications dispensed at no charge; the nurse cannot write prescriptions.
• Coordination of services with a physician when necessary.
• On-Campus “House Calls” to students by Director of Health Services as needed.
• Follow-up care by Director of Health Services as needed
• Loan items are available, including crutches, hot/cold packs, arm slings, and other health-related items
HEALTH RECORDS AND IMMUNIZATIONS
It is mandatory that all students submit a Health Record, which includes acknowledgment of the Important Information about Bacterial Meningitis brochure. Students must also submit documentation of all required immunizations. Students with incomplete records by the 5th day after classes have begun each semester will be administratively withdrawn. Students seeking exemption must present a valid acknowledgment in lieu of the immunizations.
It is very important that students contact the Director of Health Services during the first week of school if the student has outstanding health concerns or if the student will be administering his/her own injectable medications. Containers for the proper disposal of needles may be picked up and brought back to Health Services for disposal when filled. Proper disposal of needles is mandatory; fines may be imposed for infractions of this rule. Under NO circumstances are needles to be disposed of on the campus grounds.
LOCAL HEALTH CARE FACILITIES
Longview has several medical facilities – including several emergency and minor care facilities – located within minutes of the university A list of clinics can be obtained from the Director of Health Services.
Director of Health Services
Allen Family Student Center, Room 271
Hours: Mon-Fri – 9 am – 2 pm
903-233-4445 – AngelaClipperton@letu.edu
Should a student need the care of other health personnel, he/she may receive help in locating and making appointments through the Director of Health Services. To avoid unnecessary delay in receiving medical attention, it is extremely important that you bring a list of local doctors approved by your insurance carrier and your insurance card.
Students will be responsible for making their appointments when they are able, providing their own transportation to and from appointments, and taking all information concerning their insurance coverage to the provider. Typically, an RA, RD, or a classmate will be available to help find transportation. Uber / taxi service and city bus services are also available.
Should a student have an accident or be hospitalized while off-campus, the University should be notified as soon as possible through the Office of Student Life at 903-233-4400.
With the exception of Student Athletes, the University does not require proof of insurance from students. However, the University encourages all students to have basic medical protection; insurance or a cost sharing program.
Student identification cards are issued for purposes of personal identification, access to buildings, recording chapel attendance, dining hall entry, materials checkout, admittance to the Solheim Center, and admittance to student activities. ID cards are the property of LeTourneau University and are for private use and may not be shared. They should be carried at all times so that they may be presented to UPD officers/guards or other University Official upon request.
In the event a student ID card is lost, a replacement should be obtained in the Office of Student Life. In the event a student ID card does not properly swipe at the Hive or Corner Cafe, a student must contact the Office of Student Life to have the card repaired or replaced. Student Life is not able to supply temporary ID cards for use in the dining hall or other locations. When new cards are issued, previously issued cards are deactivated.
For replacement cards (lost or damaged), students will be assessed a $10 fee to their student account. If an old card can be reactivated, a $5 fee will be assessed to their student account. Students will not be charged to replace expired or defective cards.
IMPACT STUDENT LEADERSHIP
IMPACT engages a select group of LeTourneau University student leaders, to grow in Christcentered leadership through a range of experiences, by inspiring, challenging, equipping, training, honoring, and affirming students to be change agents who cast a vision for the campus and their areas of influence. This umbrella organization supports and trains 10 student leadership areas on campus, including: Student Government, Student Senate, Resident Assistants, Peer Advisors, Spiritual Life Assistants, Orientation Cabinet, LeTourneau Student Ministries, Intramural Coordinators, Worship Leaders, Multi-Cultural Ambassadors, and YellowJacket Activities Council.
For more information on these IMPACT groups or how to become an IMPACT leader visit www.letu.edu/impact.
The LeTourneau University intramural sports program is a service operation designed to meet the competitive and recreational needs of the students through sports activities. 7 on 7 flagfootball, volleyball, soccer, basketball, ultimate Frisbee, and softball make up the competitive core of team sports in the program. A wide range of other activities takes place throughout the year providing opportunities for both the serious competitors and the recreational enthusiast.
For more information on the intramural sports program and how to sign-up for participation, visit our intramural page www.letu.edu/intramurals
LETOURNEAU STUDENT MINISTRIES (LSM)
LeTourneau Student Ministries is an organization under Student Government that seeks to organize and effectively carry out ministries for God’s glory. There are currently six executive officers in LSM: a President, a Vice-President of Campus Ministries, a Vice-President of Community Ministries, a Vice-President of Missions, a Missions Coordinator, and a Secretary/Treasurer. The President acts as the chief executive officer over LSM, as well as being the student liaison with university administrators. LSM is advised by the Campus Pastor. LSM promotes unity among its constituent ministries, while recognizing the diversity of ministry goals on campus. In order to facilitate communication and efficiency, LSM is divided up into three branches. Those three branches include Campus Ministries, Community Ministries, and Missions (Local and International). The three branches work together in order to assist students in developing the necessary tools to serve God more effectively with their diverse talents and skills. Because serving God takes on so many forms, students have a wide variety of ministries and activities from which to choose.
Through many of the campus ministries, such as Bible studies, prayer, and corporate worship times, students are strengthened in their own personal walk with God. This is done with the purpose of encouraging students to practice what they learn by making an impact in evangelistic outreaches and work projects in the community and through worldwide mission trips.
It is the vision of LSM to see students learning to live a lifestyle of discipleship, while maintaining a balanced academic and social life. For a complete listing of all campus, community, and mission opportunities sponsored LSM, please visit www.letu.edu/lsm
LOST AND FOUND
All found items should be brought to the Office of Student Life and may be claimed by the owner there. Items remaining two weeks after the end of each semester will be discarded.
There are several Notary Publics on campus for your service. The most frequently used is in the Office of Student Life.
YELLOWJACKET ACTIVITY COUNCIL (YAC)
The Office of Student Activities is committed to providing quality programs, activities, and special events that create opportunities for whole person and community development through edifying entertainment and creative Christian fellowship. These opportunities are designed to improve the quality of community life and to promote the development of responsible, involved, and successful citizens and leaders.
All student organizations wanting to use campus facilities or promote functions on campus must be approved by the Department of Student Life and registered with Student Senate. Promotion of activities must be approved through the Department of Student Life. Following that approval, notices may be submitted to be placed on bulletin boards around campus. These notices must bear the approval stamp of the Department of Student Life. For detailed information concerning all of LETU’s clubs and organizations (or to start one), please visit our website. For information about activities, please contact the Coordinator of Student Programs firstname.lastname@example.org or visit www.letu.edu/yac
The Allen Family Student Center is open to all students. The Slingshot Campus Store, Mail Center, Hive, Common Grounds, the Commuter Home Space, and the Media Room are located on the first floor (AFSC-1).
The offices of the President, the Provost, the Associate Provost, the Chief Financial Officer, the Vice President for Marketing, and the Vice President for Global Operations are located on the second floor. Also located on the second floor are the Student Life offices, the Achievement Center, the Prayer Room, the Game Room, and the Collaboration Rooms.
The LeTourneau University Student Government provides leadership to the LeTourneau student body, administrates campus programs, and acts as the primary liaison between the student body and the faculty/administration. The three agencies under Student Government are Student Senate, LeTourneau Student Ministries (LSM), and YellowJacket Activities Council (YAC). Student Government officers are elected and are directed by the Student Body President and his or her Cabinet.
Student Government Executive Cabinet Members
Executive Cabinet is advised by the Vice President for Student Affairs.
Student Body President – David Fuentes (email@example.com)
Vice President (Senate President) –Jason Byrne (firstname.lastname@example.org)
LSM President –Haniah McKurtis (HaniahMcKurtis@letu.edu)
YAC President – Carter Horton (email@example.com)
Student Senate PURPOSE
Student Senate consists of students who serve the student body by enhancing communication between the university and the students, amplifying the voices toward understanding.
OUR MISSION STATEMENT
As the representatives of the LeTourneau Student Body, Student Senate seeks to glorify God by facilitating the communication between Senators, the Student Body and the Administration, thereby strengthening a sense of community. Student Senate will encourage collaboration between the branches of IMPACT in the pursuit of a proactive attitude. Student Senate will balance the desires and needs of the Student Body by prayerfully considering all proposed policies and pursuing the chosen actions to their completion.
For more information about Student Senate, visit www.letu.edu/senate.
WRITING CENTER SPIRITUAL LIFE RESIDENCE LIFE
Other Campus Offices and Services
Our most valuable group of supporters is our alumni. Alumni status is available to all graduates of the University and membership in the Alumni Association is conferred at commencement. Many of our alumni return to campus each year to attend athletic events, seminars, banquets, Homecoming, and other activities. Off-campus events for alumni provide fellowship, renewal of friendships, and informative updates about the LETU of today. Alumni are also involved with the University through mentor and volunteer opportunities.
Intercollegiate athletics are a vital part of LeTourneau University’s commitment to the holistic development of students for the glory of our King. For more detailed information about athletics, you may explore the departmental website at www.letuathletics.com
Our mission in athletics to cultivate disciples and pursue excellence. The program provides student-athletes an opportunity to improve their skills while competing at a high level. The University sponsors 17 varsity teams, 8 men and 9 women. The men’s sports include baseball, basketball, cross country, golf, soccer, tennis, indoor track and field and outdoor track and
field. The women’s sports are basketball, cross country, golf, soccer, softball, tennis, volleyball, indoor track and field and outdoor track and field. LeTourneau University is a member of the National Collegiate Athletic Association, Division III and the American Southwest Conference.
There are several club sports organizations available depending on student interests. These organizations register with Student Senate each academic year and are listed in the student organization directory.
BOOKSTORE / CAMPUS STORE
The LeTourneau University Campus Store is located on AFSC-1 (first floor) and is open 9 am –4:00 pm, Monday through Friday, with extended hours at various times during the school year, and reduced hours over the summer months.
In addition to sourcing required textbooks, the Campus Store also carries course related supplies, LETU logo gifts, apparel, greeting cards, general reading books, and course reference guides. Students may contact the Campus Store at 903-233-3690. https://www.slingshotedu.com
CENTER FOR COUNSELING
Counseling Services support holistic development cognitive, emotional, spiritual, behavioral, and relational well-being, while addressing specific problems or needs identified by each student. Individual and group counseling as well as other related services are available through the Center for Counseling. Referral for psychological or psychiatric services are typically handled through the student’s primary care physician, but referral for these services outside the university may also be available through the Center for Counseling or the campus nurse.
The University provides counseling services through the Center for Counseling with the School of Psychology and Counseling.. Graduate student interns under the supervision of a qualified professional provide general counseling and referral services for all regularly enrolled students. Counseling services are strictly confidential and are provided at no cost, except for specialized testing. Special needs unable to be met by campus personnel will be referred off-campus and are at the student’s own expense.
To schedule a confidential appointment, visit the Center for Counseling in Longview Hall, email Counseling@letu.edu, or call 903-233-3490.
Copy machines in office areas around campus are to be used for administrative purposes only. The copy machine in the Library is designated for student use. Students can pay cash at the Library circulation desk. The University print shop (located on the first floor of the AFSC), offers bulk copies, color copies, booklets, binding, laminating, etc. A list of services offered and costs for printing is available on the Print Shop website.
Food services are directed by Bon Appetit Management Company at two locations: The Corner Café and The Hive / Common Grounds Coffee Shop (located on the first floor of the Allen Family Student Center).
All students living on campus at LeTourneau University are provided a meal plan as part of “room and board” costs. Students have until the second Friday of the semester to make changes to their meal plan each semester. Changes can be made through the student’s oncampus housing application or in the Office of Student Life. For more information see: Residency, Housing, & Dining
“Full” - 19 Meals per Week + $35 Flex Money
19 meals per week and $35 flex money per semester for use at The Corner Cafe, The Hive, or Common Grounds.
“Flex 15” - 15 Meals per Week + $150 Flex Money
15 meals per week and $150 flex money per semester for use at The Corner Cafe, The Hive, or Common Grounds
“Flex 10” - 10 Meals per Week + $400 Flex Money
10 meals per week and $400 flex money per semester for use at The Corner Cafe, The Hive, or Common Grounds
“Block” - 100 Meals + $350 Flex Money
100 meals per semester and $350 flex money per semester for use at The Corner Cafe, The Hive or Common Grounds. Please note that this plan is available only to juniors and seniors.
“Reduced” - 7 Meals per Week + $50 Flex Money
Residents of the Village Apartments, graduate renters, and Student Teachers may choose to enroll in the Reduced meal plan, which provides 7 meals per week in the dining hall and $50 flex money per semester for use at The Corner Cafe, The Hive, or Common Grounds. This meal plan will be billed at $300 less than the other meal plans.
THE CORNER CAFE / DINING OPTIONS AND TIMES
The Corner Cafe dining hall offers an “All You Care to Eat” format, which allows students to choose from multiple selections for each meal. Stations are set up throughout the serving area, including pizza/pasta, stir fry, casserole, grill, chef’s station, deli, soup, salad bar, and dessert.
Students who have classes during the designated lunch hour can pick up a box lunch on the go. To do so, students must show their university schedules to one of the dining hall managers, who must approve the plan. Once approved, the student’s name will be placed on a list, enabling him or her to pick up a to-go lunch from the Hive for the date(s) with conflict.
No meals are served during Spring Break or Christmas holidays, and students can expect reduced hours during other holidays; those hours will typically be posted about a week in advance. Students may enter the cafeteria only once per meal period, but they may consume all they care to eat. No food may be taken from Corner Cafe other than one piece of fruit or small snack.
Students must bring their valid LeTourneau University student ID card every time they wish to enter the cafeteria or use their meal plan at the Hive/Common Grounds. If the card is lost, new ID cards are issued in the Office of Student Life, and the meal plan information will be transferred to the new ID card.
CASH PRICES FOR MEALS IN THE CORNER CAFÉ:
BREAKFAST $6.24 + .51 tax = $6.75
LUNCH / BRUNCH $7.39 + .61 tax = $8.00
DINNER / SUNDAY LUNCH $7.39 + .61 tax = $8.00
CHILDREN (Ages 12 and under) $4.62 + .38 tax = $5.00
COMMUTER MEAL PLANS AND CONVERSION RATES
The costs for other meal plans, and an explanation of “Flex Money” and “Munch Money” are detailed on the Off-campus Living website.
Special Diets and Health Concerns
Students requiring a special diet must present their request for accommodation or to be removed from the meal plan to Bon Appetit This request must be made before the second Friday of classes for full consideration. A doctor’s request and specific menu may be required. Bon Appetit will do everything reasonably possible to accommodate those needs, and Student Life can assist as liaisons in the process. Students who are ill and not able to go to the dining hall may arrange for a “carry out meal” through Health Services.
No beverage glasses, cups, utensils, plates, salt and pepper shakers, or other serving items may be removed from the dining hall. No outside refill beverage containers, jugs, bottles are allowed in the Hive or Café.
Students having any questions about any of the above, or anything else concerning Food Services, are encouraged to contact the Food Service Director at 903-233-3661.
THE HIVE & COMMON GROUNDS (In AFSC)
For students in a rush, Bon Appetit offers the option to select a conversion meal, which allows the student to grab a combo meal (at The Hive) in lieu of a meal at the dining hall. Beverages in the Hive are a one-time through service. Conversion meals are available for breakfast, lunch, and dinner, but a student may only use one meal per meal period regardless of the location.
Hours of Operation MEAL TIME SERVICE AREAS AVAILABLE
M-F Breakfast 6:30 am - 11:30 am
M W F Lunch 11:30 am - 3:00 pm
Tu Th Lunch 10:50 am - 3:00 pm
M-F Midday/Evening 3:00 pm - 7:00 pm
Saturday CLOSED Sunday CLOSED
Coffee, Beverages, Pastries, Grab-n-Go (breakfast and lunch items)
Coffee, Beverages, Pastries, Grab-n-Go, Taqueria, Grill, Pizza and Ice Cream
Coffee, Beverages, Pastries, Grab-n-Go, Taqueria, Grill, Pizza and Ice Cream
Coffee, Beverages, Pastries, Grab-n-Go, Grill, Pizza and Ice Cream
FACILITIES SCHEDULING AND RESERVATIONS
A master schedule of all facilities in use for the entire school year is maintained in the Office of Conference and Event Services which is located in the Belcher Center and can be seen by going to Letu.emscloudservice.com/weband logging in with your regular LETU username and password. Before any activity is planned by any campus group or department (student, faculty or staff), the facility must be reserved. Only student organizations recognized by Student Senate will be permitted to reserve campus space. The exception to this is that all students are able to make immediate requests for Collaboration Rooms or the Media Room in the Allen Family Student Center (AFSC) by going to Letu.emscloudservice.com/web, calling 903.233.3099, or talking to the AFSC worker on duty. Please contact Conference and Event Services at 903233-3090 if you have questions regarding your reservation. For any additional services beyond a room such as tables, chairs, IT, UPD, or food requests must be received at least a week in advance so that arrangements can be made. For larger events involving more than just a few people a longer lead time is needed for proper planning.
Facilities Services is tasked with the planning, operation, and maintenance of campus buildings, grounds, and mobile equipment. Whether it is trimming the landscape, replacing a light bulb in your residence hall room, or ensuring the Student Center is clean, the facilities services personnel are dedicated to providing a safe, clean, and aesthetically pleasing campus.
For work orders in the residence halls, students are asked to contact their Resident Assistant (RA) or their Resident Director (RD). In doing so, students should be ready to list the location and nature of the work order so that it can be addressed in due time. Please note that work
order requests sent to a department or group email cannot be processed. For all other inquiries and reports, please contact Facilities Services at 903-233-3560.
FINANCIAL OFFICES AND GUIDELINES
The following is a compilation of financial policies from offices throughout campus. This is a guide only and is not authoritative. The true, dynamic policies and their implementation rest with the corresponding office and are subject to change at any time.
LeTourneau University attempts to provide financial assistance to students who would otherwise be unable to attend for financial reasons. Complete information about assistance is available in the university catalog or from the Office of Financial Aid, located on the second floor of the Library. Additional information regarding financial aid is found at www.letu.edu/financialaid Financial Aid Staff is available to assist students from 8am to 5pm and can be reached by phone at 903-233-4350 or by email at firstname.lastname@example.org
Financial arrangements for the semester must be completed by the Confirmation Deadline. The Confirmation Deadline is August 1st for the fall term and January 1st for the spring term. For more information on payment plan options, please contact Student Accounts at 903-233-4130 or using this email: email@example.com. Students with delinquent accounts or with unpaid fines (including room, parking, library, etc.) will not receive transcripts or be allowed to register for future semesters. All accounts must be paid-in-full prior to registration for a new semester or to receive a transcript or diploma. Student Accounts is available to assist students with their financial needs from 8am to 5pm and is located on the second floor of the library.
If a student properly withdraws from the University and a refund of tuition and or fees is due, the adjustment will be credited to the student’s account. Within 30 days of withdrawal, the applicable refund (if any remains) will be refunded through the students’ Nelnet account. For complete information on tuition and fee refunds, please consult the university catalog or contact the Student Accounts Office.
TUITION BENEFITS FOR SPOUSES OF MARRIED STUDENTS
Based on class space available, spouses of full-time students are eligible to take one regular course per semester tuition free (books and other course fees are the responsibility of the student). The course may be taken for credit or audited. If more than one class is taken, all regular tuition fees will be paid for all classes. Courses offered by the Office of Continuing Studies are not included in this benefit.
The Cashier’s Window is located on the second floor of the library and available to serve students from 9am to 4pm. Students can make payments on their account or use check cashing services. Personal and payroll checks may be cashed. A student ID card and Driver’s License (or state ID card) is required, and there is a maximum of $300 in checks cashed per student each week. Third party checks may be cashed, but the student or employee cashing the check
will be held responsible for repayment and any insufficient funds fees ($30 per check) if the check is not honored.
OFFICE OF DEVELOPMENT
The University’s Office of Development handles all gifts, grant requests, donations and estate planning (in Coordination with the LeTourneau University Foundation), fundraising, Alumni Relations, and the Student Foundation.
Students and student organizations wishing to raise funds or obtain donated materials must have prior approval from the Office of Development before soliciting any off-campus individuals or organizations. All solicitations must conform to the Fundraising Policy listed here and no solicitation of any kind should be made without first consulting with the Office of Development.
Fundraising Policy (Including In-Kind Gifts)
LeTourneau University recognizes the vital importance of charitable contributions received from individuals, churches, foundations, corporations, associations and government entities to the financial health of the institution. All appeals for funds, equipment or supplies must be coordinated through and be approved by the Office of Development. This will allow the University to present a cohesive fundraising strategy that maximizes the funding of established priorities.
Before any gift (whether cash, in-kind gifts or materials) is received on behalf of the University, the Office of Development must be notified and will officially receive the gift. All gifts must be reported to the Office of Development for acknowledgment and appropriate donor recognition. The Vice President for Development will make recommendations to the President on in-kind gifts. To ensure the effective solicitation and receipt of gifts by the Office of Development, the LeTourneau University Gift Policies and Guidelines on the receipt of gifts apply to all faculty, staff and students.
LIBRARY / LEARNING RESOURCE CENTER
The Margaret Estes Library offers a variety of books, periodicals, electronic resources, and other media covering multiple areas of interest for student use. The online catalog provides quick searching of the library collection, immediate access to electronic books, and convenient online renewals. Interlibrary loan allows patrons to borrow books and articles from other participating libraries. Students have access to computers, printers, copier, scanners, headphones, portable device chargers, photography/video equipment, and four collaboration rooms based on availability. Library staff are available to provide research assistance via phone, email (firstname.lastname@example.org), or 24/7 chat available on their website. Library hours including holiday times are posted on the Library website: https://www.letu.edu/library/hours.html
LIBRARY HOURS OF OPERATION
Students can print and make copies for free. Color printing is available for 25 cents per page. Circulating books are loaned for three weeks at no cost with the option to renew items for an additional three weeks; just present your LETU ID card. Reserve materials may be used in the library or checked out (if applicable). Fines are charged daily for overdue items. Library staff are available to answer questions about using the library and doing research. More information and resources regarding the library’s services can be found on the Library’s website at www.letu.edu/library.
The Mail Center is located on the first floor of the Allen Family Student Center and is open from 9:30AM to 4:30PM, Monday-Friday.
A campus post office (CPO) box will be provided to all students living on campus, and to Traditional commuter students. Assigned CPO numbers and combinations are available in MyLETU under “Student Life” -> “LETU Residence Information”. If a CPO is not assigned, students should come to the Mail Center to open their CPO Box and receive their combination.
It is the student’s responsibility to check their mail on a regular basis. If a commuter student does not desire to maintain a CPO Box, they must come to the Mail Center to close the box provided for them.
Food deliveries (Instacart, Walmart, etc.) cannot be accepted at the mail center.
United States Postal Service (USPS) mail should be addressed as follows:
Student Name, CPO #
P.O. Box 7001
Longview, TX 75607-7001
When having parcels shipped to you via UPS, FedEx, etc., please use the following address:
Student Name, CPO #
2100 S. Mobberly Ave.
Longview, TX 75602
The Mail Center sells stamps and envelopes and ships Domestic USPS parcels and FedEx parcels up to 70 pounds.
When leaving the University, students should provide the mail center with a personal email address so they can be contacted if important mail is received after they are gone. Mail CANNOT be forwarded from the university per USPS regulations.
More information about the Mail Center and its services and pricing structure can be found at the Mail Center Website.
The LeTourneau University Print Shop is located on the first floor of the Allen Family Student Center in the same location as the Mail Center and is open Monday through Friday from 9:30AM to 4:00PM. Personal printing services are available at a considerable discount of what can be found at off-campus email@example.com. Removable storage devices will not be accepted in the print shop. Copying requests may be dropped off at the Print Shop. A list of services offered and costs for printing is available on the Print Shop Website. Please keep in mind the print shop is not open on weekends, or on campus observed holidays. Please allow ample time for your request to be completed. All personal requests must be paid for with cash. The Print Shop is unable to accept credit/debit cards.
The University does not provide public transportation except for specific times as advertised. Shuttles to and from the airport, bus station, or train depot are the responsibility of the student. Students should make complete travel arrangements prior to the opening and closing dates of each semester.
Longview Transit is the designated urban public transportation provider in the Longview (TX) area. For the most up to date times, routes and rates please visit the Longview Transit website at www.longviewtransit.com
Transit is provided to the Abbott Aviation Center, Monday through Friday, on a set schedule. The transit schedule can be viewed at the following link:
The Office of the Registrar at LeTourneau exists to serve the academic needs of all LeTourneau University students. This office handles graduation requirements, keeps record of grades, publishes the catalog, manages transcript requests, works with the Department of Veteran Affairs and provides multiple other services for the students of LeTourneau University. The Registrar’s office is located at the Longview campus on the second floor of the Margaret S. Estes Resource Center (the library).
SOLHEIM RECREATION AND ACTIVITY CENTER
The Solheim Recreation and Activity Center contains weight rooms with machines and free weights, racquetball courts, sand volleyball courts, exercise classes, indoor walking track, activity room, two gymnasiums, and lounge areas. There are also 3 classrooms along with offices for Kinesiology faculty and athletic staff the Center. Recreational use of the facility is available free of charge for all students, faculty, and staff in accordance with posted hours.
Special memberships may be obtained for qualified individuals. Those who do not qualify are ineligible to use the Solheim facilities.
SPEER MEMORIAL CHAPEL
[only remaining original structure from the Harmon General Hospital. Historic Landmark]
This small chapel is available by request through Conference and Event Services by calling 903-233-3090 or using the online reservation system.
QUICK REFERENCE GUIDE
CAMPUS HOURS OF OPERATION
LETU Community Expectations
LeTourneau University provides an educational setting that is distinctive. Emphasis is placed on high academic standards, problem-solving experiences, and spiritual development centered on our faith in Jesus Christ.
Beyond imparting knowledge, LeTourneau University is committed to the total development of its students. Standards have been established to provide the framework for an environment that is conducive to emotional, intellectual, physical, social, and spiritual growth. It is the purpose of this handbook to provide information about student life, and to make students aware of the lifestyle they are voluntarily accepting while enrolled as a student at LeTourneau University. Enrollment is defined as the entirety of the time students are a member of the LeTourneau community between matriculation and graduation, including all breaks and holidays. Students are responsible for the information contained in this Student Handbook until they graduate, transfer, or withdraw.
A student's enrollment at LeTourneau University involves a moral agreement with the University that the guidelines will be followed. Faithful adherence to the standards and regulations of the University is a matter of each student's personal honor and integrity. The Board of Trustees, Administration, and Faculty of LeTourneau University have a deep sense of responsibility and desire that significant personal and spiritual growth will occur in the disciplined life of each student.
Student Life expectations at LeTourneau University are based on two basic principles that will support the academic, practical, and spiritual commitment of the institution: Biblical standards and community standards.
Believing the Word of God to be of supreme and final authority in faith and life, the absolutes of the Scriptures speak directly to certain standards. Those practices that are forbidden in the Bible will not be condoned for members of the LeTourneau University community.
It is also recognized that Scripture condemns "sins of the spirit" such as covetousness, jealousy, pride, and lust. These by their very nature are more difficult to discern, but they lie at the heart of relationship between God and humanity and thus are central in the concern of our community.
Though a handbook necessarily deals with observable behavior, it is the desire of the University that students also realize the Biblical imperatives relating to the heart and the mind. Jesus Christ should be glorified in the lives of its campus community, not only in actions, but also in words and thoughts.
LETU COMMUNITY COVENANT
Adopted in February 2017, LeTourneau University has developed our Community Covenant that guides how we approach life in the University setting. The Community Covenant is a philosophical document and provides clarity to our foundational beliefs and practices. Within the Student Handbook, we have developed and continue to refine policies, rules, and regulations in order to provide clarity and order within our community.
COMMUNITY LIVING STANDARDS
In order to provide a structure that allows for social order and cohesiveness - while protecting individual rights - certain common courtesy guidelines are necessary. These include appropriate procedures, guidelines, and regulations concerning social relationships and personal behavioral choices. These are not to be interpreted as standards of spirituality, but as standards of one's ability to function as an individual within this particular community of university students, faculty, and staff.
SPECIFIC BEHAVIORAL GUIDELINES
Whether they are observed by a member of the community, verbally described, or personally shared for the public in verbal or written form (for example, through a personal website or social network), these behaviors are prohibited and subject to administrative intervention and disciplinary action.
1. Sexually immoral or immodest conduct, or the promotion of sexual activity outside of marriage. These include activities such as (but not limited to): sexually graphic text messaging, chatting, or video conferencing; fornication; sexual promiscuity; and adultery - whether they are heterosexual or homosexual in nature. Cohabitation (sharing a room, apartment, or home) with a member of the opposite gender is included in this prohibition.
Based on biblical standards, we believe that God has created the institution of marriage to be between one man and one woman, and only within this institution does God bless intimate sexual expression; all other intimate sexual expression outside of marriage is considered immoral behavior. Consistent with our desire to celebrate and model a Scriptural approach to sexuality, the University prohibits same-sex dating behaviors and public advocacy for the position that sex outside of a biblically-defined marriage is morally acceptable.
Any student concerned about their experiences with sexual temptation, participation, or addiction - either heterosexual or homosexual in nature - may proactively seek assistance from the Office of Student Life or the LETU Center for Counseling without fear of disciplinary action (see "Personal Growth Initiative").
2. The possession, manufacturing, use, sale, or distribution of tobacco, nicotine, alcoholic beverages, or illicit drugs. The prohibition against the use or possession of these items is a matter that the University takes seriously. Each has been widely recognized as a source of serious health and social problems. Their prohibition reflects LeTourneau University's tradition in keeping with the teaching of Scripture that we are to view our bodies as the temple of the Holy Spirit and thus treat them accordingly. Abstinence from these items will foster discipline and self-control, and the University will be drawn closer together as a community if all of its members avoid their use.
3. The use, sale, or possession of literature, games, pictures, posters, paraphernalia, movies, music, or other media that (a) depict lewd, obscene, sexually suggestive, or sexually degrading or demeaning material as determined by the Student Life staff; or (b) portray or promote the use of alcohol, tobacco, nicotine, or illicit drugs, or (c) advocate Satanism, occultism, witchcraft, or any other spiritual philosophy that is blatantly inconsistent with Christian principles.
4. Gambling, as it distracts from the academic environment and Christian community, threatens financial security, displays or promotes greed and materialism, and/or undermines spiritual and mental health.
5. Theft attempted or actual, to property of the University or property of a member of the University community or other personal or public property (including copyright infringements and violations).
6. Dishonesty, including, but not limited to the following:
a. cheating, plagiarism, or other forms of academic dishonesty;
b. furnishing false information to any University official, faculty member or office; or
c. forgery, alteration, or misuse of any University document, record, or instrument of identification.
7. Profanity, obscenity, or vulgarity, whether spoken, written or visual, including language online.
8. Disorderly or destructive actions.
9. Abuse, harassment, bullying, or assault, including physical abuse, verbal abuse, written abuse (online or in print), threats, stalking, intimidation, humiliation, pestering, coercion, or other conduct that threatens or endangers the physical, psychological, or emotional health - or the belongings - of any person. Bullying typically includes, but is not limited to, aggressive behavior that seeks to control or harm others, often involving an imbalance of power (such as physical strength, access to embarrassing information, or status) and repetition.
10. Unauthorized access to or entering of campus buildings, whether by possession, use, or duplication of authorized or unauthorized keys, or by use of any lock-evading instruments, or by breaking and entering.
11. Violation of the residence hall visitation policies.
12. Hazing, defined by Texas law as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization. The express or implied consent of the victim will not be a defense. Apathy or acquiescence by another student in the presence of hazing are not neutral acts; they are also violations of this rule.
13. Failure to comply with directions of University officials or law enforcement officers acting in performance of their duties, and/or failure to identify oneself to these persons when requested.
14. Violations of standards of character, conduct, and scholarship to the extent that the student's attitude and actions are detrimental to the University and its students. Included in this category is assisting with or creating of space for others to violate the guidelines and policies articulated in the Student Handbook.
15. Any other activity that is in violation of the laws of the land (the local community, the state, and the federal government), except in those rare cases wherein obedience to the civil authorities would require behavior directly in conflict with the teaching of
Scripture. A student charged with a misdemeanor or felony is required to notify the Dean of Students within five (5) business days of being charged.
16. Abuse of technology, including, but not limited to:
• Theft of equipment or service.
• Unauthorized entry into a file to use, read, or change the contents, or for any other purpose.
• Unauthorized transfer of a file.
• Unauthorized use of another individual's identification, password, MAC address, etc.
• Use of computing facilities that interferes with the work of another student, faculty member or University Official.
• Use of computing facilities to send obscene or abusive messages.
• Use of computing facilities to interfere with normal operation of the LETU computing system.
• Use of computing facilities and resources in violation of copyright laws.
17. Abuse of the student conduct process, including but not limited to:
• Failure to obey the notice of a conduct meeting or University official to appear for a meeting or a hearing.
• Falsification, distortion, or misrepresentation of information within a conduct meeting.
• Initiation of a conduct meeting knowingly without cause.
• Attempt to discourage an individual's proper participation in, or use of, the student conduct system.
• Failure to comply with the sanctions imposed by University officials.
Where the laws of God, society, and our community standards do not speak explicitly, the University holds that each Christian must decide what actions are appropriate for themselves. It is important to remember, however, that orderly community life and the reaching of common goals may require the individual to limit his or her own freedoms and privileges for the good of the group.
There are many opportunities to participate in and receive Christian fellowship, worship, and service on our campus; additionally, we believe engagement in a local church is extremely valuable for both our students and for the community. The University does not sponsor Sunday church services on campus so that students may choose a local fellowship.
Social dances and opportunities for social dancing on campus will be permitted at the discretion of the Office of Student Life.
Examples of acceptable forms of dancing on campus include (but are not limited to):
• Choreographed dancing for a school-sponsored performance (e.g., Hootenanny)
• Dancing as part of a worship experience
• Cultural dancing as part of an educational event or experience
• Dancing with an instructor as part of an exercise/fitness program
• Social dances hosted by official university organizations (such as YAC)
For questions about dance-related activities, please contact the Dean of Students or Office of Student Life.
Social dancing is permitted off-campus. Students choosing to participate in social dancing offcampus should continue to exercise discretion and modesty to behave in a way that is consistent with our values.
DATING AND SOCIAL LIFE
Behavior in a public place between couples should be such that the couple always appears approachable, rather than reclusive. Sitting or lying in each other's laps, and prolonged hugs or kisses are examples of unacceptable behavior. If a couple's public behavior is considered inappropriate, a faculty or staff member will address the behavior accordingly.
A good personal appearance characterized by cleanliness and neatness is expected of all students. Therefore, it is the responsibility of the individual student to exercise good taste and judgment in selecting clothing that is modest, neat, and appropriate while enrolled at LeTourneau University. Dress that distracts from the academic purpose or that would reflect values contrary to Biblical or community standards is not acceptable. A faculty or staff member may decide whether a given mode of dress disrupts the academic process in that instructor's classroom. Student Life staff may determine appropriate attire for other areas of campus. Clothing should be modest so that it does not draw unnecessary attention to the wearer. Footwear must be worn in all nonresidential campus buildings, with certain exceptions applicable to the Solheim Center. Sunbathing is not allowed on campus.
Examples of Appropriate Men's Attire
• Classroom and Chapel: slacks, jeans, shirts, modest length shorts, and t-shirts without holes, and appropriate footwear. Specific classes may require different dress standards based on safety concerns.
• Casual: any of the above, shorts or cutoffs of modest length, tank tops, sleeveless shirts, or casual apparel designed for play are appropriate.
• Recreation: racing style briefs are not considered appropriate swimwear for men.
Examples of Appropriate Women's Attire
• Classroom and Chapel: dresses, skirts, blouses, pants, jeans without holes, modest length shorts, and appropriate footwear. Specific classes may require different dress standards based on safety concerns.
• Casual: any of the above, shorts or cutoffs of modest length are appropriate.
• Recreation: swimwear must be one piece and modest in appearance.
Part of being a member of community is to demonstrate through day-to-day actions that one is able to assure one's own welfare and meet normal obligations. This essentially means that students must agree to care for themselves and behave in ways that will not cause problems for themselves or those around them, nor negatively impact the welfare, safety and success of other community members. Examples would include, but are not limited to, caring adequately for one's physical and emotional health, dealing appropriately with life challenges, getting along with others successfully, making adequate academic progress, and not causing or threatening to cause harm to one's self or others. It is also expected that students will seek out and/or accept professional assistance for those situations that they are unable to resolve on their own.
If these self-care expectations are not met, students will be held accountable for their inappropriate behavior and the negative impact on the community. Accountability may include
being removed from campus housing and/or suspension from the University. (See: Interim Measures).
Students seeking accommodation due to a documented disability or significant, ongoing medical condition are required to contact the Director of Student Achievement to discuss accessibility issues.
In the case where a student has been admitted to a health care facility, the student must meet with the Dean of Students, or designee, and other University personnel as deemed appropriate to coordinate return to the campus community within one business day of their discharge.
The student must submit documentation from the health care facility regarding the condition of the student and follow-up care recommendations to the Dean of Students. The Dean of Students and/or other University personnel will develop a plan of care and next steps for the student.
PERSONAL GROWTH INITIATIVE
If your own behavior has been in violation of the policies of the University, and if you wish to change your behavior, you are encouraged to take the initiative to discuss the behavior of concern with a member of the Student Life staff (i.e. Resident Director, Director of Residence Life, or Dean of Students). Upon proactively addressing the problem (not confessing in response to a potential or actual disciplinary inquiry), it may be defined at this point as a personal problem and may become exempt from disciplinary action. The Personal Growth Initiative is designed to assist students who initiate contact with the people above with a desire to change behavior. Counseling or other means of addressing the problem may be required as a part of the Growth Initiative. If the behavior persists, despite the initiation of the Growth Initiative, you may be subject to sanctions due to continued violation of university policy..
Students who have been confronted about their behavior and have not initiated contact for help are not eligible to enter the Personal Growth Initiative process. Those students will be subject to the standard student conduct process. Other exceptions to this approach may be when behavior is repetitive, self-destructive, harmful or hazardous to others, violates the university Sexual Misconduct Policy (Title IX), or involves a significant legal issue in which the university is obligated to uphold the law.
STUDENT CONDUCT PROCESS
The University expects and encourages each student to exercise personal self-discipline and to live within the University community in a responsible manner. Students who choose to act in a manner contrary to the standards set forth by the University will be subject to the student conduct process. This process allows students to experience responsibility, growth in selfdiscipline, and assistance in their journey. The desired outcome is helping students learn and grow, as well as encouraging them through an intentional process designed to help them make better decisions. Our desire is that it will be redemptive, with the care and development of the student in mind.
Honesty and integrity are highly valued aspects of the student conduct process. Honesty is honorable, even if it means being honest about making a poor choice. Students are expected to be honest when asked questions about a situation where potential violations have occurred. Dishonesty in the process may increase the severity of the circumstances and consequences.
Any student who violates Community Living Standards or University policy is held accountable through the student conduct process as outlined below.
1. Student Life personnel receive notification of a possible violation and create an incident report to document the situation.
2. Student Life personnel conduct an investigation and meet with the student(s) to discuss the incident report and collect further information regarding the incident. Student Life may seek other evidence such as witness testimony to provide additional insight into the situation. Students will be notified of their expected participation in an investigation through email from a Student Life staff member.
3. Student Life personnel conclude an investigation and make a finding. If a student is found to be in violation, sanctions may be assigned. The student will be notified of findings and sanctions by email from the lead Student Life investigator.
STUDENT CONDUCT PROCESS RESPONSES
The following are possible responses for students found in violation of University policy.
An oral statement to the student that s/he is violating or has violated behavioral guidelines.
A notice in writing to the student that the individual is violating or has violated behavioral guidelines.
Loss of Privileges
Denial of specified privileges for a designated period of time.
Certain monetary charges may be assessed (for damage repair and/or punitive response) and are typically applied to the student's account. (Specific amounts are listed throughout the Student Handbook or may be determined through the disciplinary process.)
Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary replacement.
A student may be assigned a specific number of work hours (community service) as a disciplinary measure. Failure to complete the work assignment within the required time limit and precisely as directed may result in additional disciplinary action. Another option may include research and study assignments designed to learn more about the topic of the disciplinary response, or to further enhance one's understanding of our faith and world around us. In many cases, a student will be asked to interact in a mentoring relationship with a faculty or staff member of the student's choice.
An assignment of appropriate community service that is both beneficial to the community and likely to assist the individual in understanding the harm caused by his or her actions.
Parent / Guardian Notification
Communication with parents or guardians in cases of alcohol or drug policy violations, abuse or injury to self, or in conjunction with suspension from campus housing or university suspension.
Participation in classes or assignments designed to address decision-making and consequences of behavioral choices within a Christian educational community; mandatory drug or alcohol assessments, or other related discretionary assignments.
A written reprimand for violation of specified regulations and likely notification of parents and the probability that the student will experience a more severe response (up to and including suspension) if the student violates the conditions stated in the written notice or is found to be violating any other institutional regulation(s) during the disciplinary probation period. Disciplinary Probation is defined as being in poor standing with the University; therefore, students placed on disciplinary probation may be excluded from participation in leadership roles in student organizations, membership on an intramural or intercollegiate athletic team, and/or participation in other privileged institutional activities (e.g. off-campus or study-abroad programs). Written notice of probation is maintained in the student's file in the Office of Student Life.
Suspension from Campus Housing
Separation of the student from on-campus housing (residence halls or apartments) for a definite period of time, after which the student is eligible to return. Conditions for return to on-campus housing may be specified.
Separation of the student from the University for a specified period of time, after which the student is eligible to return. Suspension normally requires the student to leave campus immediately. Suspension may occur if a student incurs consecutive or two concurrent probations. Conditions for readmission may be specified. Parents of students shall be notified of the suspension sanction by the Vice President for Student Affairs or designated officer. During suspension, the student is not permitted to be on LeTourneau University property except by prior permission from the Vice President for Student Affairs. Written notice of suspension is maintained in the student's file.
Dismissal is regarded as the last resort and means of permanent separation of the student from the University. During dismissal, the student is not permitted to be on LeTourneau University property except by prior permission from the Vice President for Student Affairs. Written notice of dismissal is maintained in the student's file.
DUE PROCESS AND APPEALS
A student may appeal a disciplinary action by submitting a letter to the Vice President for Student Affairs for review by the Student Judicial Review Committee. This letter must be received within three (3) business days after the student receives notification of the disciplinary outcome of the conduct process. One function of this committee is to consider cases where student conduct is cause for serious discipline, including dismissal. In such cases, this committee reports its recommendations to the Vice President for Student Affairs. Final action rests with the administration of the University. Please note: Sanctions given are put into immediate effect upon notification and remain in effect until overturned by an appeal.
An appeal must meet appropriate grounds to be reviewed by the Student Judicial Review Committee. Appeal letters should present clear and convincing evidence relating to at least one of the valid grounds for appeal.
Grounds for Appeal
• Procedural error that would significantly affect the outcome of the case
• New information that was not available at the time of the investigation that would significantly affect the outcome of the case
• Sanction imposed is grossly disproportionate with the violation
Not Grounds for Appeal
• Disagreement with findings
• Disagreement with sanctions
LeTourneau University makes all efforts to provide students with due process. However, the University reserves the right to take interim measures in order to:
• Help ensure the safety and well-being of members of the College community or preservation of College property,
• Help ensure the student's own physical or emotional safety and/or well-being,
• Help prevent disruption or interference with the normal operations of the College.
Interim measures may include temporary suspensions from class, campus housing, campus facilities, and/or University functions. These measures will remain in place until appropriate assessments and/or investigations can be completed.
The office of Student Life may refer a student for evaluation by an independent licensed psychiatrist or psychologist chosen by the institution if it is reasonably believed the student has violated the above criteria. The student will be responsible for the costs of the evaluation.
When a student violates a University rule or policy, a Residence Life, Student Life, or University Police staff member may file an incident report. The student may receive a copy of this report upon their request. The copy will be redacted to protect the privacy of other individuals. The incident report is used as documentation for disciplinary measures carried out by the University.
The chart below is designed to provide general parameters for fines associated with infractions. Fines constitute one category of disciplinary action; other measures may be included in the complete disciplinary response.
Firearms, weapons, or unauthorized knives stored in rooms
Disregard for, tampering with, or misuse of fire alarms, smoke detectors, extinguishers, emergency lights or exit lights
$250 – 500
Possession or use of fireworks, firecrackers, or other pyrotechnic or miniature explosive devices
Flammable liquids stored indoors
Unauthorized use or possession of University keys
Open flames of any kind without prior administrative approval (includes candles and incense)
Possession or use of paintball guns within any building or on campus without previous approval
Possession of prohibited pets
Prohibited items in the room
Roof-walking or climbing the exterior of any campus building (not in a construction zone)
Throwing food inside or outside of the Dining Hall
Causing a fire (indoors or outdoors)
$100 – 500
RESIDENCE LIFE INTRODUCTION
LeTourneau University is a residential community that emphasizes growth and development within the living/learning environment. We are committed to providing a residence life program that nurtures the integration of the whole person intellectually, socially, emotionally, physically, and spiritually. The residence halls are more than just buildings in which to sleep and study. They are centers for growth and for learning to live with other people.
The Residence Life staff promote the following basic objectives aimed at helping achieve unity and an atmosphere conducive to community life:
• To explore and experience the concept of a Christian community as it is affected by the diverse backgrounds and patterns of thought in a national and international student body such as ours.
• To help each other learn about living with ourselves as well as with others.
• To promote meaningful communication among students, faculty and administration.
• To learn to make decisions that will positively affect us, as well as those in our living area.
• To develop an understanding of individual and corporate accountability.
Residence Life works in conjunction with the Housing Coordinator to provide engaging and transformative living areas on the LETU campus. For more information about Housing (facilities, options, and policy), please see Residency, Housing, & Dining page in the handbook.
RESIDENCE LIFE PERSONNEL
Director of Residence Life
The Director of Residence Life, under the direction of the Dean of Students, is responsible for providing structure to the Residence Life program, leadership to the Resident Directors, and guidance in the conduct process.
The Resident Director is a Master's level, full-time, live-in, professional staff member of the Department of Student Life, under the direction of the Dean of Students, and the immediate supervision of the Director of Residence Life. The Resident Director works directly with students in developing comfortable living environments and assists individuals in their personal development. Each Resident Director is directly responsible for the Resident Assistants within their living area.
Assistant Resident Director & Resident Assistant
Each living area is assigned a student to serve as a Resident Assistant. The responsibility of the RA is to lead members in developing an atmosphere that will help students in spiritual, academic, and social growth. As representatives of the Department of Student Life, they are also entrusted with the responsibility to see that all regulations concerning housing and conduct are maintained.
Spiritual Life Assistant
Each hall floor has a Spiritual Life Assistant (SLA) who facilitates and encourages the spiritual life of the students in the living areas. The SLA serves as an extension of the Spiritual Life
Office in the student living areas of LeTourneau University. The SLA will assist in the promotion of Christian faith and life within the LeTourneau community, particularly within the living area in which he or she resides.
The following policies are in place to preserve the facilities and provide for the safety of each student. Failure to abide by these policies may result in disciplinary action.
Antennas and Satellites
The University does not provide television service in residential area. Exterior antennas and satellite systems give residence halls and apartments a cluttered appearance and are potentially damaging to roofs and buildings; therefore, they are not allowed. Student are permitted to have a small, indoor, digital TV antenna.
Students are permitted to use microwave ovens, small refrigerators (4.6 cubic feet or smaller with 1.5 amps or less), coffee makers, popcorn poppers, hot pots, slow cooker, and blenders in their rooms. These items must be plugged directly into the wall outlet and, combined, cannot exceed 15 amps. Window air conditioning units, hot plates, and deep fryers are not permitted in any campus building. Other appliances such as panini grills, electric skillets, counter top ovens, and any other high-temperature appliances with or without exposed heating elements are not allowed in rooms due to electrical wiring, smoke damage, and fire hazards but may be used in areas designated by the Resident Director. Questions regarding the use of appliances not specifically mentioned in this section should be directed to the Resident Director.
Irons used in the residence halls must have an automatic-off feature. Ironing must not be done on a bed or on the floor without proper protection from the heat. Extension cords are not permitted; however, outlet center/power strip surge-protectors that are UL-rated are allowed. If a student's use of any power cord is considered a fire hazard, the Residence Life staff will instruct the student accordingly.
Students must register their bicycles with the University Police Department for protection and identification in case of theft. Registration can be arranged by contacting UPD at 903-233-4440 or registering online. Students will need to provide the make, model, and serial number (see Vehicle Registration). The University also provides bicycle racks outside each residence hall and in several areas around campus. All bikes must remain outside of buildings.
Because of the possibility of theft, the University strongly recommends that bicycles be locked with a heavy-duty lock when not in use. LeTourneau University assumes no liability for loss of or damage to bicycles while they are on university property.
At the end of each spring semester, all bicycles (except those used by students attending Summer Sessions) must be removed from the campus. During the summer, University Police will dispose of any bicycles remaining at bicycle racks that do not belong to summer residents.
Bonfires / Campfires
All requests for a bonfire or campfire on-campus must be approved in advance by Student Life or University Police. The City of Longview prohibits most forms of these type of fires, and dry conditions often cause Gregg County to establish a burn ban in the region.
Use of a portable fire pit is acceptable, provided appropriate approval has been received through Student Life and University Police in advance. Once approved, the following are general safety guidelines:
• Set up your fire bowl and maintain at least two buckets of water nearby for extinguishing the fire in an emergency or once finished.
• Your fire must be made with clean firewood. Scrap lumber, old furniture pieces, etc. are not allowed.
• It may not be started with accelerants such as gasoline, Coleman fuel or other combustible fuels. (A starter log or other commercially available fire-starter may be used.)
• The flames may not exceed three feet above the rim of the bowl, and the wood may not extend beyond the rim of the bowl.
• The fire may not be placed within 30 feet of any structure or under the branches of any tree.
• You are personally responsible for the COMPLETE extinguishing of the fire and embers BEFORE you leave the bowl.
• You are personally responsible for the clean-up and removal of all evidence of the fire and the gathering within 12 hours after the event.
• The fire must be strictly supervised at all times.
• Contact RD for appropriate storage of fire pits/bowls.
Grills / barbecues may be used on campus but must remain 30 feet of any structure or under the branches of any tree while in use. Grills/BBQs may not be brought indoors, but may be stored outside of living areas as approved by Resident Directors. Propane tanks and lighter fluid may not be brought inside any living area.
Camping on university property is strictly prohibited.
Communication with Students
Students are responsible for reading emails sent to their LETU account and for letters sent to their home address, local address, and/or campus post office box. Faculty, staff, and administrators have access to students' contact numbers in order to conduct official university business. It is the student's responsibility to receive and respond to this communication in a timely manner.
Construction on Campus / Projects in the Residence Halls
Students are permitted to construct additional shelving units (bookshelves) for their residence hall room. Such construction must be limited in size so that they can be fully built or assembled outside the residence hall and easily carried directly into your room. Construction should occur in such a way that no object resting on the shelves rests within 18" of the ceiling (except in Tyler Hall and the Trinities where the limit is 24"), and also so that shelves are free-standing. All loft and shelving construction must be completed by the second weekend of the semester. For more information see: www.letu.edu/ResLife and Residence Hall Fire Safety Policies
All construction projects must occur outside the residence hall unless specific permission has been received from the Resident Director. Students will be held responsible for any damage incurred during construction.
Construction Zones Throughout Campus
Due to the numerous risks and potential for serious injury, anyone found inside a fenced-in construction zone will be handed over to the local authorities for trespassing. Furthermore, anyone discovered on any structure or piece of construction equipment inside a construction zone fence will be suspended immediately.
Although the University does not maintain a formal curfew, students are required to sign out with their Resident Assistant prior to leaving overnight or longer. It is an issue of courtesy, providing the ability to make contact in case of emergency and to know when to expect the student's return to campus. Students are subject to fines or other disciplinary action for failure to sign out. Persons outside the residence halls between 1 am and 6 am may be questioned by University Police primarily for reasons of personal and campus security.
Damage to School Property
The student is responsible for the cost of repair and/or replacement of any University property damaged regardless of whether the damage was caused by accident, neglect, or intent by the individual causing damage. In accidental damage, the student may wish to contact family members to decide if costs will be covered by their Homeowner's Policy.
Due to the possible damage to person and property, metal-tipped darts may not be used in the residence halls.
Drones, Quadcopters and other small unmanned aerial systems (sUAS)
The University requires:
• The operation of sUAS complies with all applicable state, federal, local, and university laws, regulations, and rules as updated or amended.
The University prohibits:
• The use of sUAS to monitor or record areas where there is a reasonable expectation of privacy in accordance with accepted social norms and legal requirements.
• The use of sUAS to monitor or record inside of University facilities from the outside.
• The operation of sUAS on or within University Property in areas of public assembly, sporting events, or areas of construction without prior approval from UAS Program Coordinator.
• The operation of sUAS inside university buildings without prior approval from the UAS Program Coordinator.
Explosives / Fireworks
Improvised explosive devices will not be tolerated anywhere on University property. Furthermore, any person using University resources to create explosive, hyper-expansive incendiary, or noxious fume/smoke devices is subject to immediate and severe disciplinary action, whether or not it is activated.
All students are expected to leave the building immediately when a fire alarm sounds, regardless of the cause of the alarm. Students not evacuating for an alarm are subject to disciplinary action. It is important that individuals take precaution to avoid accidentally setting off a fire alarm on campus. It is critical to avoid false alarms, especially in the residence halls. Our primary concern is that a number of false alarms can desensitize students from the importance of leaving the building in potentially life-threatening situations. The secondary reason to avoid false alarms is that the City of Longview allows the Fire Department to charge the University for LFD's response to our false alarms. Below are descriptions of the differing fines and their amounts:
• Negligent actions that result in the activation of the fire alarm (e.g., burnt food in a microwave) will result a minimum $50 fine.
• Flagrant actions that result in the activation of the fire alarm (e.g., burning a candle) will result a minimum $100 fine.
• Tampering with any components of the fire system (see "Fire Protection") incurs a minimum $200 fine and further disciplinary action. Please pay special attention not to use an aerosol product directly under a smoke detector, and never leave a microwave or toaster unattended.
Fire drills for each living area will be held once each semester. Evacuation routes and meeting areas are noted in all-hall meetings and/or posted in the hallways of each residence hall. Disregard for fire drills will result in immediate disciplinary action.
The following items are considered fire hazards and are not allowed in the residence halls: motorcycles, motorcycle parts, automobile parts, go-kart parts, tires, engines, gas tanks or containers that contain gasoline, space heaters, halogen lamps without protective grill covers, and any other flammable materials/liquids. Prohibited items found in the residence halls may be confiscated, and a fine may be assessed. Storage of flammable liquids in the residence halls will result in a minimum fine of $100 and/or other disciplinary action. Excessive accumulation of newspaper, shredded paper, clutter, trash, or other items in rooms, hallways, or stairwells is also considered a violation of fire code and therefore is prohibited. By order of the Longview Fire Marshal, hallways and stairwells must always be clear of lumber, lofts, boxes, furniture and other obstructions, at all times. (See also Open Flames)
All residence hall rooms and hallways are equipped with smoke detectors that will be checked regularly by Residence Life and/or Facilities Services staff. Tampering with or disabling a smoke detector by removing the battery, disconnecting power, or covering in any way will result in a fine of up to $200, and/or other disciplinary action. Emergency flood lights and overhead emergency night lights are located in the hallways of all residence halls. Tampering with emergency lights by disengaging the light bulbs will result in a fine of up to $200, and/or other disciplinary action.
If an invited guest desires to stay with a resident overnight, he/she must notify the Resident Assistant as well as notify the RD (in person or by phone/email). A guest may stay a maximum of five nights within one semester (consecutive or not). The guest's first three nights of stay are at no cost; the cost for the fourth and fifth nights is $5.00 per night. The hosting resident is responsible for their guest's actions.
Hazing / Initiation
Texas State Law and the University do not allow initiation activities which can do mental or bodily harm to any person, or which is offensive to the dignity of an individual. No person may be forced against his/her will to do anything he/she does not want to do. Violations of this principle may result in loss of University status for the individual or group, in University discipline, and/or in State prosecution.
STATEMENT FROM THE TEXAS STATE PENAL CODE:
"Hazing" means any intentional knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are students at an educational institution. The term "hazing" includes, but is not limited to:
• Any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing of a harmful substance on the body, or similar activity.
• Any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that subjects the student to an unreasonable risk or harm or that adversely affects the mental or physical health or safety of the student.
• Any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance which subjects the student to an unreasonable risk of harm or which adversely effects the mental or physical health or safety of the student.
• Any activity that intimidates or threatens the student with ostracism that subjects the student to extreme mental stress, shame, or humiliation, or that adversely effects the student from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described in this subsection.
• Any activity that induces, causes, or requires the student to perform a duty or task that involves a violation of the Penal Code.
• A person commits an offense if the person:
• Engages in hazing;
• Solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing.
• Intentionally, knowingly, or recklessly permits hazing to occur; or
• Has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution, or firsthand knowledge that a specific hazing incident has occurred, and knowingly fails to report said knowledge in writing to the Dean of Students or other appropriate officials of the institution.
ASSUMPTIONS ABOUT COMMUNITY LIVING AT LETU
Beyond the laws of the state of Texas, our desire is for every organization and living area on campus to create an atmosphere of love where we can live well together and outdo each other in showing honor to those around us (Romans 12:10).
• We value students' desire to enhance the sense of belonging and community in your living area, and we believe team-building activities along with intentionally practicing relationship skills, participating in spiritual formation exercises together, etc. can play a significant role in that process.
• Building community is an integral component of LETU's educational mission where students, faculty, and staff can help each other to cultivate aspirations, nurture commitments, and practice what we profess as Christians.
• At its best, LETU seeks to weld community members together around the beliefs that all are made in God's image and that members of Christ's church need one another, such that our educational endeavors, interpersonal relationships, and personal actions all reflect God's mercy and grace more closely.
• We are part of this community because God has placed us together; therefore, no one on our campus may be required to earn the right or prove their worth to be a part of our community.
• Building community does not occur automatically; it requires commitment and perseverance; it suggests intentionally striving to enact self-control (not succumbing to a desire to suppress and exert influence/power over others), integrity (involving being above reproach in dealings with others), and justice (a desire to pursue righteousness, compassion, and peace in private and public settings).
• Diversity of strengths, gifts, desires, beliefs, and personality enhance community.
• While certain aspects of the beginning of the school-year facilitate intensive interaction, the tasks of building community and interacting with members of the floor or organization should take place throughout the entire year.
• A key role of the organization leader is that of guardian/protector/warrior for "the weakest among us" (1 Corinthians 12:21-26).
• As members of a greater Community, students who choose to leave one group or residential living area for another should be respected and honored in that choice.
SPECIFIC GUIDELINES FOR TEAM-BUILDING ACTIVITIES
Guidelines are maintained by the Office of Residence Life and will be provided upon request.
ID Cards / Identification & Building Access
As a means of ensuring the safety and security of the University community, all students, faculty, and staff are required to present their University-issued ID card upon request by University Police officers, guards, or University officials. ID cards are created in the Student Life Office or during SWARM and Orientation events.
Residential students will be granted 24/7 access to the building where they reside, plus visitation access. Commuter students must request that visitation access be added to their cards each semester. Commuter students will not be granted resident-level access. All traditional students are also granted student-access to the Allen Family Student Center. Access
at the Abbott Aviation Center is managed by Airport campus staff. Access will remain under proper usage.
Students living in a Residence Hall must have and should always carry an active and operational student ID card for access to their building. If a student identifies an access issue with their student ID card, they should contact their RD or the Office of Student Life as soon as possible to have the issue corrected.
All individuals at the Abbott Aviation Center (AAC) campus must be identified by a name tag or ID card as specified below. All tags and/or ID cards must be clearly displayed on or above the waist AT ALL TIMES when on the AAC campus.
All LeTourneau University faculty, staff, and students must have their university name tags or ID cards clearly displayed.
Aviation and law enforcement personnel (e.g. TSA, FAA, Lakeport Police Department, Gregg County Sheriff's Office, airport management personnel, etc.) are not required to have LETU identification, but must have their personnel badge or ID card clearly displayed.
All others must check-in at the receptionist desk, admissions office, or dispatch counter and be issued a visitor tag (e.g. visitor, vendor, admissions, alumni, etc.).
All children must be accompanied by an adult with appropriate identification at all times.
No one may enter the Airport Operations Area (AOA) unless escorted by an authorized person wearing a blue identification badge issued by the Gregg County Sheriff's department.
LETU reserves the right to remove from the residence halls and/or campus any student whose behavior and/or action impedes the success of other students, staff, or faculty.
Keys and Locks
Only University-approved locks are to be used on residence hall rooms and within the residential societies. If a lock does not work properly, the Resident Assistant should be notified immediately to initiate repairs or replacement. Tampering with locks, replacing existing locks with personal ones, or adding personal locks to University equipment is strictly prohibited. The Resident Director, University Police, and Facility Services must have a key to any door locks (building, room, and any storage area) in any residence on campus. The possession or use of unauthorized copies of keys, keys created by persons other than designated University staff, or any lock-picking equipment will result in disciplinary action that may include suspension (See also Security / Access Systems).
Lounge areas are provided for enjoyment and fellowship and are to be kept neat and orderly. Lounge furniture must not be removed from the lounge for any reason without prior approval from the Resident Director. Lounges are open according to posted schedules; they are available for special events and reservations through the Resident Assistant or Resident Director.
The main lobbies for the residence halls (including the Village Center) are open to members of the opposite sex from 8 am to 12 midnight, Sunday through Thursday, and from 8 am through 1 am, Friday and Saturday. Please note that hours may vary slightly from building to building.
University mattresses are not to be removed from rooms for any reason. Sheets must be used at all times and washed on a regular basis. Mattress pads are recommended. Our mattresses are 39" x 80" and require Twin-XL (extra-long) bedding.
Waterbeds are prohibited in the residence halls. Exceptions may be considered for individuals who display a specific need for a waterbed that can be verified by a physician.
There are certain copyright laws that govern the use of rented or purchased video-recorded materials, limiting the use of these materials to personal and/or home settings. These laws are ambiguous as to whether a residence hall or its lounges qualify as a "home setting," so it is important that caution and restraint are exercised in using rented or purchased video-recorded materials on campus. Therefore, campus residents must abide by the following guidelines concerning a video that is not purchased through a licensing agency and is categorized as "home use only."
• Printed materials must not be used to advertise the video showing and it may not be a fundraiser.
• A fee must not be charged (either formally or informally) and donations must not be requested from the viewing audience.
• The video must only be viewed in a student's room or in a floor/wing/house lounge.
• The video must not be viewed in any area that would be considered public, such as outdoors.
• The viewing audience must be limited to residents of the floor/wing/house in which the video is being viewed, and the residents' invited guests.
Microwaves and Refrigerators
Students may bring their own microwave and mini refrigerators for their rooms. These items must be plugged directly into the wall outlet. Refrigerators must not exceed 4.6 cubic feet in size or use more than 1.5 amps of electricity (all items requiring electricity cannot total more than 15 amps in one room). Students are expected to clean these units regularly as part of room inspections. Refrigerators are to be unplugged, and perishable food/beverage items are to be removed from these units during Christmas break each year (See also Appliances) We do not offer storage for refrigerators anywhere on campus over summer.
Open flames or incense is not allowed in the residence halls and are allowed in other areas only as approved by the Director of Residence Life. Open flames or heating coils of any kind without administrative approval will result in a fine of up to $100, and/or other disciplinary action (See also Fire Hazards)
Paintball guns may not be used or stored on campus, though they may be stored in the trunk of a personal vehicle for off-campus recreational use.
Pets / Animals in the Residence Hall
For sanitary reasons, and for protection of private and school property, fish are the only pets allowed in campus housing. LETU does not allow cats, dogs, birds, rodents, or reptiles to be
kept in campus housing. This also includes feeding and temporarily keeping animals in or around living areas.
Students may have aquariums. An aquarium is defined as a self-contained ecological tank that houses living organisms in a totally aquatic environment of up to, but no more than, 10 gallons. Some plants and animals that may be found in aquariums include, but are not limited to, fish, crabs, anemones, corals, various mollusks, algae, and other elodea. This does not include amphibians, reptiles, or any organisms that live in a semi-aquatic environment.
To have an aquarium in the residence hall, all of the following must be followed:
• The student is fully responsible for proper maintenance of the aquarium at all times, including holiday breaks.
• The student is financially responsible for any damage that occurs in the room because of the aquarium. Charges will be made to student's account.
• Students with aquariums must respect the rights of their roommates. If the roommate(s) of the aquarium owner complain about the use or misuse of the aquarium, Residence Life Staff have the authority to either modify/restrict use of the aquarium or remove the aquarium from the room.
• If a routine inspection by the Resident Assistant reveals that an aquarium is not being properly maintained, the owner of the aquarium will be ordered to improve aquarium maintenance or remove the aquarium from the room.
• Aquariums are limited to personal rooms, and only one per room is allowed.
• Gravel in tanks must be disposed of properly, not dumped down the toilets or in the sinks. Students will be assessed for damages resulting from aquariums.
• Screens or hoods are required on top of the tank.
• Tanks will be unplugged during Winter Break and arrangements made for fish to be taken care of in a location other than LETU housing.
• Only aquatic animals and plants listed in this policy are permissible.
LeTourneau University asks students, faculty, staff, and guests with Service Dogs to register with the Director of Student Achievement to allow the University to provide adequate support. Residents with an appropriately prescribed Emotional Support Animal (ESA) must begin their ESA approval with the Director of Student Achievement
Residents may not bring ESAs on to campus until their entire approval process is complete.
Quiet / Courtesy Hours
Quiet hours are from 11 pm to 9 am for all living areas. Additional evening quiet hours will be decided by each floor at the beginning of the year and should correspond to those set elsewhere in the residence halls. During quiet hours, noise and music must be contained within one's room.
Throughout the rest of the day, students are expected to observe "courtesy hours" by being sensitive to the quiet needs of those around them. Each student is encouraged to confront his/her neighbor when noise or music volume is excessive. Further complaints concerning excessive noise and music volume should be directed to the Resident Assistant or Resident Director. Continued problems with excessive music volume may result in sanctions such as the confiscation of the student's equipment.
Right of Entrance
The University reserves the right of entrance by approved University personnel into students' rooms at any time for the purpose of maintenance, repairs and/or inspection. Such inspections
may routinely take place during scheduled breaks and at other times during the semester. A room search, conducted by Student Life personnel, is authorized when there is reason to believe that an individual is violating University community standards or using the room to conduct illegal or immoral activity. Access for such a search will be gained in accordance with Residence Life policies for room entry. If an illegal activity is discovered in such a search, it will be stopped, and University Police will be notified. The search may then be resumed in accordance with the laws of the State of Texas concerning search and seizure. In the case of an emergency involving clear and present danger that life or property is in immediate or imminent danger, any University personnel may also enter a room immediately.
Due to the high risk of personal injury and the accelerated deterioration of the roofs, no student is allowed on the roof of any building without permission from the Dean of Students.
Room Furnishings and Wall Hangings
University-provided furnishings are not to be removed from a room without permission from the Resident Director, nor are they to be stored anywhere other than the room or apartment. In the Village Apartments, University furniture may not be stored in the attic or moved outside of the apartment at any time.
In living areas with sheet rock walls (Gilbert Hall, Thomas Hall, Davis Hall, the Quads, South Hall, Village Apartments and Societies), posters may be attached to the walls with straight pins or brad nails. Use brad nails or straight pins with moderation. In these residence halls, Plasti-tac should be used on all wood surfaces. In Tyler Hall and the Trinities, no items of any kind may be attached to any surface of the room other than with Plasti-tac. The use of 3M Brand Command Strips and Mavalus Brand Dorm Tape is recommended as another method of hanging items on either drywall or cinder block. Other items are allowed only as approved by the Resident Assistant or Resident Director. Please seek counsel from your RD if you have questions.
For complete room set-up safety guidelines (as coordinated with the Fire Marshal of Longview), please review the Residence Hall Fire Safety Polices and the ResLife FAQ web page
For reasons of hygiene, personal responsibility, and community safety, rooms are to be kept clean at all times. Each Resident Director will work with his or her Resident Assistants to complete regular room inspections to ensure that the room is clean and orderly. A majority of the room inspections will be held at regular intervals (in residence halls, these will occur every two weeks; in the Village Apartments, once a month) and should be announced well in advance. A member of the Residence Life Staff will hold regularly scheduled room/safety inspections. In addition, "spot" inspections may be held without prior notice. Each room should be maintained in a clean and orderly manner. The neatness and cleanliness of a living area are the responsibility of each student.
There are limited storage areas in most residence halls. The maximum allowable number of boxes for storage will be communicated to each resident by their Resident Assistant or Resident Director. There is no provision for storage of junk vehicles or furniture; those items are the responsibility of the student. When the residence halls close, all items stored in the floor storage room must be prepared as follows:
• Stored within a closed box: use a rigid carton with flaps intact. If reusing a carton, be sure it is in good condition with no holes. Wrap items separately and use adequate cushioning material.
• Boxes must be completely closed and taped with a strong tape designed for shipping.
• The box must be labeled as if it were being shipped. The student's permanent delivery address must be written clear and complete.
• Stored items may not include food or any other perishable item likely to cause mold or other decomposition damage. If a student does not return to LeTourneau University, his/her items in floor storage will not be held longer than 30 days.
It is the student's responsibility to retrieve the items in person or request that the stored items be mailed. The Mail Center will mail the student's items only after payment is received from the student to cover shipping costs. The Mail Center will not mail stored items that are not ready to be shipped as described above.
PLEASE NOTE: Storage service is provided for convenience only and is offered at the student's risk. The University accepts no responsibility for loss or damage to items stored in residential storage areas.
Security / Access Systems
Abusing and/or vandalizing the security or access system is considered injurious to fellow students and compromises the safety of the building's residents. Serious disciplinary action (including fines, the possibility of suspension, and the potential for criminal prosecution) will be taken in the case of a student who compromises the safety of residents (See also Keys and Locks)
In order to assure compliance with state law, students may only possess and display street, construction, or traffic signs if he or she has a proof of purchase, or can demonstrate that the sign was formally discontinued by traffic authorities.
Surveys for any purpose, including those academically related, may be administered only after the originator of the survey has submitted a copy to the Dean of Students and has obtained subsequent approval. (See also X. STUDENT RESEARCH POLICY)
*updated after 2018 publication
LeTourneau University does not provide telephone service to our on-campus housing facilities. Students who desire to have a "land-line" are able to connect a service such as Vonage in their room. Please see https://servicedesk.letu.edu/TDClient/2460/Portal/KB/ArticleDet?ID=122098for additional information.
Students are not to accept collect calls, charge long distance calls to any telephone number on campus, or charge telegrams through Western Union to any telephone number on campus. Any student responsible for a charge to a campus telephone number will be billed for the charge and fined. These restrictions are discussed in detail in the University's telephone policy. Copies of the policy may be obtained from the Department of Student Life.
Any student found committing telephone fraud in any way with the intent of using service without being charged for the usage or by using an authorization code that does not belong to them to obtain service will be subject to disciplinary action or prosecution by LeTourneau University.
Students may have televisions in their rooms and LeTourneau University expects discretion in students' viewing behaviors. The University does not provide televisions for Residence Hall common areas. The AFSC Media Room, Corner Cafe, and Solheim Center Cardio room have televisions for student usage.
See also "Antennas and Satellites"; Selcted University Policies | #5 Media Restrictions
Vaping & E-Cigarettes
E-cigarettes, e-liquid and other vaping paraphernalia is not permitted for use or storage on campus. Nicotine use (in any location) is prohibited. (See Specific Behavioral Guidelines, item 2).
Due to the potential damage to residents, their belongings, and the facility as a whole, water fights are not allowed in the residence hall or between non-consenting individuals anywhere on campus. Fines will be imposed, and students held responsible for any damage that occurs.
LeTourneau University is a weapons-free campus except to the extent allowed under applicable federal and state law.
No person may:
• enter into any building of the University bearing a firearm;
• possess, on campus, any weapon otherwise prohibited under state or federal law;
• enter into any sporting venue where a University-sanctioned or UIL event is in progress while bearing a firearm;
• possess a firearm on any grounds or building on which an activity sponsored by a school or educational institution is being conducted; or
• possess a firearm while on board a passenger transportation vehicle owned, operated, or leased by the University.
Additionally, no person may carry on or about their person or store on any property owned, operated or leased by the University any of the following: ammunition, BB/pellet guns, blow guns, paint-ball guns, AirSoft guns, 3D printed weapons, sling shots, facsimile weapons, fixedblade knives, long-blade knives (over 5.5 inches), swords, spears, martial arts weapons, explosives, archery bows and arrows, or any other non-firearm weapons as defined by Chapter 46 of the Texas Penal Code.
The following are exceptions to this policy:
• a) A licensed peace officer may be in possession of weapons/firearms in accordance with applicable laws and departmental policies.
Especially due to its destructive, disrespectful, and dishonoring nature, acts of vandalism will not be tolerated and participation in acts of vandalism will result in disciplinary action. Vandalism is
defined as "a deliberate act of property destruction; the severe disruption of normal University operations; or the malicious, intentional, and willful destruction or defacing of public or private property."
Members of the opposite sex are not allowed in rooms or hallways without permission from the Resident Director. The exceptions to this policy are during scheduled visitation hours or open houses held periodically throughout the year. The visitation hours below are in effect only on days when classes are in session and do not include days before or after classes each semester or holiday breaks throughout the semester unless specifically noted by postings in the residence halls.
• Residence Halls
• Thursday, Friday, and Saturday: 6 – 11 pm
• Sunday: 5 – 9 pm
• Apartments, Quads, and Societies
• Every Day: Noon – 11 pm
During visitation hours or open house, a resident's door must be completely open with a light on when a member of the opposite sex is in the room. Failure to comply with these visitation policies will result in loss of visitation privileges and/or other disciplinary action.
RESIDENCE HALL FIRE SAFETY POLICES
It is the intent of the University to maintain safety for all students as well as to provide residents the opportunity to enhance the function of residence hall rooms. The following guidelines represent the latest collaboration between the Fire Marshal of Longview and the LETU Residence Life staff, all with the intent to protect our residents, the emergency responders, and the facilities. Given these purposes, the guidelines are not intended to be all-inclusive: the ResLife staff may provide other specific instructions based on individual circumstances.
The University provides each room with two desk chairs. Additional seating in each room is limited to 1 sofa/loveseat/futon or 2 chairs/recliners provided such items fit without violating other safety considerations outlined below.
Furniture in residents' rooms and in floor lounges/lobbies must be resting on the floor as intended with the following exceptions:
• Standard beds may be bunked or lofted with provided loft kits only two high; that is, bed ends (whether bunked or extended with a loft kit) may only be two pieces high. Taller bed ends, such as those found in South Hall, may not be bunked or lofted.
• Two dressers may be stacked on each other.
• Standard University bookcases may be stacked on each other, on the desks, or on the dressers.
There is a limit regarding the distance individuals and personal belongings must be from the ceiling. In Tyler, Penn, and Mabee Halls (Residence Halls without fire sprinklers), nothing may
be within 24" of the ceiling. In ELH, Gilbert, Thomas, Davis, and South Halls, the Village Apartments, the Quads, and the Societies, nothing may be within 18" of the ceiling. Additionally, nothing may be hung from ceiling tiles, or their supports. Ceiling tiles may not be removed (This policy excludes permanent University fixtures, bunked bed-ends, or built-in furniture that might extend into this area.)
Open View of Beds
Due to specific procedures of the fire department and the limitations of thermal imaging, at least 50% of each bed (or mattress on the floor) must remain unobstructed by large furniture. For example, sofas, bookcases or shelving may not be situated in front of a mattress in a way that blocks more than half the view of a sleeping individual. Hanging blankets or sheets that cover a sleeping area to minimize light are acceptable.
Ingress and Egress
There must be a clear pathway from the window to the hallway door (though not necessarily in a straight line). No furniture or appliances including shelving or constructed items may be situated within 48" of the window, from floor to ceiling, since those items can become obstacles for residents exiting or firefighters entering a room. In Mabee and Pennsylvania Halls, this applies to the center two windows. In Evelyn LeTourneau Hall, this applies to the window that opens and one of the adjacent windows. In all areas, window coverings and small decorative items on the windows or in the windowsills are acceptable. Also, caution should be taken not to build or purchase items which could fall and obstruct the door or window during an emergency. Doorstops must be removed from doors when the room is unoccupied or residents are asleep.
Placing all 4 beds in one room and using the other room as a study space/living room is available in the Trinities, Thomas, Davis, and South Halls; however, no infrastructure (physical or technological) will be altered to accommodate these power suites. Those choosing to power suite, must comply with all other regulations.
• The only approved extenders of electrical outlets are UL-certified surge protectors. Surge protectors may not be connected to themselves there may be only one surge protector used per outlet.
• No extension cords of any kind may be used inside the residence hall rooms. For questions regarding temporary use in the residence hall, please contact your Resident Director.
• All electrical components must be used according to the manufacturer's specifications. Residents may not alter the electrical wiring in the residence hall in any way, nor may a purchased or home-made product's wiring be altered for use in the rooms. (This does not include low-voltage wires like speaker wires.)
• Stringed lights - including rope lights in the incandescent or LED variations (i.e. Christmas lights) - may only be in place and used from November 1 through the end of the Fall semester. Any other time, such lights may be used as lighting for a specific event, and must be removed and stored away immediately following the event. When used, they must be installed according to the manufacturer's specifications. No more than three strands may be connected, and no nails or staples or other metal objects may be used to secure them.
• LED light strips may be used throughout the year but must be unplugged when the room is unoccupied or residents are asleep. When used, such lights must be installed
according to the manufacturer's specifications. No more than three strands may be connected, and no nails or staples or other metal objects may be used to secure them.
• Lamps with halogen bulbs are not allowed in the residence halls.
• Care should be taken not to have electrical wiring on or near combustible items (for example, do not run electrical wires under carpet; do not stack papers near an outlet; etc.)
• Soldering irons may be used, but with extreme caution. Soldering must not take place near or under any fire detection units, near any combustible materials, and care must be used to avoid damage to room furnishings. Students will be held responsible for any damage or fire alarms.
Construction of Shelves and Furniture
Bookshelves and small tables (such as coffee tables or end tables) are the only personally constructed furniture permitted in the residence halls (desks, lofts, and raised beds are not permitted). DO NOT BEGIN CONSTRUCTION, ASSEMBLY, OR INSTALLATION UNTIL YOU HAVE RECEIVED APPROVAL FROM THE RESIDENT DIRECTOR. You are subject to a fine and removal of construction if you begin construction without approval or build contrary to the approved design.
• Any additional furniture and shelving must also comply with all other regulations in this document.
• All additional furniture and shelves must be free-standing and not attached (i.e. by bolt, nail, screw, glue, adhesive tape or hooks, etc.) to any permanent surface or piece of University furniture.
• No (University-owned) furniture or furnishing may be altered.
• Only non-treated lumber may be used in your construction.
• The air conditioning unit must be fully accessible for maintenance and airflow.
• The total combined length of all constructed shelves must not exceed 32 feet in length and 18 inches in depth. For example, a 6' wide bookcase with 5 shelves totals 30' of shelving, allowing 2' to use elsewhere in the room.
• In the Residence Halls with cinderblock construction (Tyler, Penn, ELH, & Mabee Halls) shelving unit construction is also permitted with additional restrictions.
• In Penn and Mabee Halls, shelving placement is limited to the side walls (from the back wall by the window, over the beds, to the end of the desks). It is acceptable for the shelves along the wall to cover a portion of the outer two windows; the two middle windows must remain unobstructed.
• No cross-room support may be used.
• All sides and corners of the shelving that touch the walls must be padded with carpet or a similar material. No wood may touch the walls or University furniture/furnishing.
All construction (sawing, drilling, sanding, finishing, painting, etc.) must be completed outside the residence halls. You may connect or attach shelves with screws inside the building. No construction may be done in buildings or in courtyards, and you must thoroughly clean your work area immediately as you finish each work session.
During the installation or removal of your furniture/shelving, DO NOT STORE ANY WOOD OR OTHER MATERIALS IN THE HALLWAY. Hallway and stairwell congestion of any kind is considered a high risk safety hazard. Furthermore, any and all furniture and materials must be
brought into the building through one of the main doors, not through a window. The ResLife Staff will inspect furniture/shelving during and/or after construction to ensure that the structure adheres to these guidelines. Failure to comply with this policy may result in fines and/or the need to modify or remove the furniture/shelving.
Storage and Responsibility
All personal items, including furniture and shelving cannot remain in the room/building over the summer and must be removed before checkout. All materials must be stored off campus, and the student is responsible for storage. The student is also financially responsible for all damage caused by the construction, presence, and/or removal of personally constructed furniture and shelving. Any charges will be assessed to the student's account by the ResLife staff
Residency, Housing, and Dining
We believe it is necessary for students to be immersed in community living for key life-to-life encounters to be possible. Within community, students give and receive, are shaped by and contribute to campus life, and are challenged to integrate their classroom learning with their life experiences.
Therefore, as a condition of attending LeTourneau University, non-married undergraduate students are required to live on-campus in college-owned residence halls, apartments, or houses. A few exemptions exist for this policy. If one-or-more of the following circumstances exist and the Petition to Live Off-Campus has been submitted and approved, a student is considered exempt from residency while those conditions are met. For more information on exemptions and exceptions
• Local Residency: students physically residing with parent(s) or legal guardian(s) within 40 miles of campus (drive, straight?)
• Age: students 22 years of age or older by the first day of classes each semester
• Family Status: students who are currently married or are a custodial parent
• Super Senior Status: students who have already completed a four-year degree from a college or university or have attended LeTourneau University for 8 semesters
• Minimal Hours: students enrolled in six (6) or fewer credit hours
• Military Service: students who have served at least two years of continuous active military duty (please provide a copy of your DD-14 or discharge paperwork)
• Senior Option: students who have earned at least 90 credit hours and have achieved at least a 3.0 cumulative GPA by the first day of class with no academic or disciplinary probations for the previous three semesters.
Students Who May Seek Permission to Live on Campus
Conversely, students enrolled in six or fewer credit hours desiring to live in campus housing need special permission from the Director of Residence Life. You may email BenGoller@letu.edu for more information.
Students Under Age 18
Students who enroll in LeTourneau University under the age of 18 and will not be turning 18 within 6 months of moving on to campus for classes will need special permission from the Director of Residence Life (DRL) to live on campus. Such students will need to interview with the DRL who will determine their viability for living in campus housing LeTourneau University reserves the right to refuse on campus housing to minor students who are determined to be unprepared for university residence.
Students who enroll in LeTourneau University at the age of 17 and who will be turning 18 within 6 months of their orientation will not need to meet for special permission.
All students while under the age of 18 are considered minors and will need to follow a few extra guidelines, including curfew hours set by the City of Longview for minors. The City's weekday curfew hours are:
• During the months of September, October, November, December, January, February, March, April, May and the first 15 days of June, the period of time commencing at 11:00 p.m. on Sundays, Mondays, Tuesdays, Wednesdays, and Thursdays, and ending at 6:00 a.m. the following day.
• During the second 15 days of June, and the months of July and August, the period of time commencing at 12:01 a.m. each day and ending at 6:00 a.m.
Longview's weekend curfew hours are the period of time commencing at 12:01 a.m. on Fridays and Saturdays, and ending at 6:00 a.m.
For students who qualify as minors, their parent(s) or guardian(s) will be required to sign other documents along with their student, including but not limited to: housing contracts, medical release forms, and mental health treatments forms.
All rooms have central air conditioning and heat, with laundry facilities available nearby. Residence halls have lounges for study and social activity along with storage rooms that have limited space for personal belongings. Most rooms are designed to house two students and are furnished with beds, dressers, desks, chairs, bookcases and closet space. For more information, including diagrams, dimensions, and descriptions, visit www.letu.edu/ResLife
Men's Living Areas
Honors Commons (Davis Hall, First and Second Floor)
Women's Living Areas
Honors Commons (Davis Hall, Third Floor)
Mabee Hall Pennsylvania Hall
Evelyn LeTourneau Hall (ELH)
Tyler Hall East and West
South Hall (First West and Second Floor)
South Hall (First East and Third Floor)
Carpenter House (Private, UpperDivision/Grad)
Howe House (Private, UpperDivision/Grad)
Durham & McKinley Houses (Private, UpperDivision/Grad) Village Apartments
Society (AO, KZX, LAS)
APARTMENTS ON CAMPUS
LeTourneau University offers two types of University-operated apartments: "Family and Married Student Housing" and upper-division student housing in the "Village Apartments." Both sets of apartments are typically in high demand, and interested students are encouraged to apply early.
Family and Married Student Housing apartments are available for LeTourneau's married students and/or students with custodial children. These apartments are available for both graduate and undergraduate students. Apartments are determined on a first-come, first-served basis, so early applications are critical for this area. Based on the history of applications, we suggest applying at least 6 months prior to your desired move-in date. The 850-square-foot, unfurnished apartments offer a kitchen, dining room, living room, two bedrooms, one bathroom, and an attic for storage space. The kitchen is equipped with a refrigerator and an oven/range. Network connections are also provided in each apartment. Laundry facilities, a playground, and lounge are located in the Village Center, a community facility adjacent to the apartments. Applications for these apartments are available at http://LETU.starrezhousing.com/StarRezPortalX /. More information for Family and Married Student Housing can be found at www.letu.edu/ResHalls.
Our upper-division Village Apartments are designated as a transitional living area and are available to our qualified, non-married, undergraduate students. One of the greatest advantages of these apartments is the quiet and mature environment they provide. As upper-division students who have demonstrated self-discipline and academic success, more privileges and freedoms are provided to our apartment residents. With that in mind, we expect apartment residents to act with the highest degree of common courtesy and respect for others in maintaining a particularly mature environment. Applications are distributed to qualified students early each Spring semester and may also be obtained online at www.letu.edu/ResLifeForms
Qualifications for Upper-Division Village Apartments
• A minimum total of 60 credit hours
• A minimum cumulative GPA of 2.50
• No Disciplinary Probation during the past two semesters
Conditions for Upper-Division Apartments
• If a student's cumulative GPA drops below 2.5, he/she may have one semester to raise it above 2.5.
• If a student is placed on Disciplinary Probation while living in upper-division Village Apartments, he/she may be reassigned to another living area.
Residential areas Alpha Omega (AO), Kappa Zeta Chi (KZX), and Lambda Alpha Sigma (LAS) are chartered as society organizations located on the LeTourneau University campus. Societies operate under an elected group of officers with the president serving as a member of the Residence Life staff. A Resident Director is designated to serve the societies, and the faculty sponsor(s) for each society works alongside the Residence Life Staff to provide mentoring, discipleship, and direction for the societies.
Limited summer housing is available each year, primarily for students taking LETU courses oncampus. As space allows, those taking online courses or working locally may also reside in summer campus housing. Applications are available online at http://LETU.starrezhousing.com/StarRezPortalX / and are typically published in early March. The Residency Policy does not apply to the summer term, and therefore students are not required to reside on campus if enrolled for summer sessions.
Housing Procedures and Policies
OPENING AND CLOSING DATES
Residence halls open Thursday, August 17 at 9 am for new students (after check-in). Residence halls open for returning students Saturday, August 19 at 9 am. Meal plans begin with breakfast on the first day of classes: Monday, August 21
PLEASE NOTE: The residence halls will close for Christmas break, Friday, December 8, at 5pm to all students. All residence halls are closed over Christmas break. The Apartments and the Private/Grad Quads remain open over the break.
Residence halls open Saturday, January 6 at 9 am. Meal plans begin with breakfast on the first day of classes: Monday, January 8. Residence halls close Friday, May 3 at 5 pm for all students not participating in Commencement or residing in summer housing on-campus. Residence halls close Saturday, May 4 at 5 pm for all Commencement participants or students moving into oncampus housing for summer terms.
NO STUDENT WILL BE ALLOWED TO STAY IN THE RESIDENCE HALLS BEFORE THE OPENING DATE OR AFTER THE CLOSING DATE WITHOUT PRIOR PERMISSION. PLEASE MAKE TRAVEL PLANS ACCORDINGLY.
CHECK-IN AND CHECK-OUT INFORMATION
When a student arrives on campus, and before items are moved into the student's room, each resident must complete the online room condition form (https://letu.starrezhousing.com/StarRezPortalX) by logging into his or her account and confirming the recorded the condition of listed furniture, furnishings, and room surfaces. When he or she leaves, in order to avoid damage fines, the resident will be responsible for seeing that the room is in the same condition as when he or she arrived. Each resident must check-out in person through the appropriate methods and/or with the appropriate Residence Life staff member at the end of each semester and in the case of a room change or withdrawal. Upon check-out, residents must again review the online room condition form and turn in their room key. A fine will be charged if a student fails to check out in the proper manner unless specifically excused by the Resident Director.
Changes in Room Assignment
The changing of rooms and/or roommates may be permitted during Christmas break between the fall and spring semesters but must be approved and administered by the Residence Life staff in advance. We understand that conflicts between roommates can arise during the semester, and residents experiencing distress are encouraged to seek counsel from the Resident Assistant or Resident Director as early as possible. Please note that changing rooms is not seen as the first option for resolving roommate conflict. Our Residence Life staff are trained and equipped to walk through these situations with residents and seek to provide a positive resolution, in whatever form that may take.
Single Room Requests
If a room is (or becomes) vacant, and the Office of Residence Life identifies that space as available, a student can apply to move into that private room at an increased room rate of $750 per semester (or $1500 per semester in the Village Apartments). If accepted, the amount will be pro-rated based on the date the student moves in. Students will not be permitted to move into single rooms without receiving permission and agreeing to pay for the private rate. Single Room Requests are available online at www.letu.edu/ResLifeForms and must be signed by the appropriate Resident Director before a move is permitted. Students will not be charged a singleroom fee if their room becomes vacant due to an assigned roommate move or withdrawal from housing.
All students in the Residential program taking 7 or more credit hours must reside on-campus unless one or more the off-campus exemption circumstances exist and the Petition to Live OffCampus has been submitted and approved:
See ABOVE SECTION for details.
Expectations for Off-Campus Living
Students who are living off-campus must:
• Commit to living out the Behavioral Guidelines from the Student Handbook in their homes and community while enrolled at LeTourneau University.
• Live in apartments, town houses and houses at or under the occupancy limit set for that residence by the homeowner, landlord, or by city ordinance.
• Represent LeTourneau University well in how they care for the home and property.
• Obtain the appropriate "Commuter" parking permit from University Police to replace any previous parking permits from other living areas.
• PROVIDE LOCAL ADDRESS AND CONTACT INFORMATION TO THE OFFICE OF STUDENT LIFE BY THE END OF THE FIRST WEEK OF CLASSES. FAILURE TO DO SO WILL RESULT IN A $50 FINE, ADMINISTERED EACH FRIDAY AFTERNOON.
The Petition to Live Off-Campus is available online at https://letu.starrezhousing.com/StarRezPortalX. Submitted petitions that do not meet one of the qualifications listed above will be processed as an appeal. The deadline for such petitions is four (4) weeks before the end of the previous semester in order to allow time for the Committee to meet. The specific dates will be announced in advance.
Should your request be denied by the Committee, you have the opportunity to appeal in written form. Appeals should be submitted to the Housing Coordinator within (5) business days after the student receives notification of the denial. The Dean of Students and the Housing Coordinator will provide a final ruling on the appeal.
Appeals must meet appropriate standards to be considered. Appeal letters should clearly indicate the student's desire to appeal, should contain any and all additional information that should be considered related to the petition, and present clear reasoning/evidence relating to a valid reason for an appeal. Valid grounds for an appeal are:
• A procedural error or omission.
• New or previously non-considered information that could alter the outcome of the petition.
Disagreement with the denial is not a valid reason for appeal.
ROOM AND BOARD
All students living on-campus at LeTourneau University are provided a meal plan as part of "room and board" costs. This is one fee and we are not able to separate these charges. Students who have reached Junior status may be able to elect to not have a meal plan when living in the Village Apartments. Meal plans are not included for "rental" students and are not available over the summer term.
ALLERGIES AND DIETARY RESTRICTIONS
The Office of Student Life will work with students who require a specialized diet due to issues such as food allergies/intolerances. Students with dietary concerns should contact the Housing Coordinator, or Bon Appetit's Manager or Head Chef by the second Friday of classes of full consideration. Bon Appetit will work with the student to determine what options and accommodations they can provide before discussing the possibility of a meal plan exemption with Student Life. If applicable, medical documentation may be requested to verify an allergy/intolerance or for further guidance.
See also: DINING SERVICES
Spiritual Formation Program and Chapel
The spiritual formation program at LeTourneau University is central to the total educational experience, seeing spiritual growth as foundational to one's social, intellectual, and emotional development. Chapel is the most visible expression of the program and highlights LeTourneau University’s mission as a Christ-centered institution. Through a variety of chapel programming, including guest and campus speakers, music and drama programs, and student-led services, an environment is provided which enhances fellowship and worship while encouraging one's growth in relationship with God. Chapel gatherings are times when the LeTourneau Community students, faculty, staff assembles to experience a variety of worship experiences, to celebrate our community victories, and to mourn our community losses. Corporate Chapel services typically are held in the Belcher Chapel and Performance Center from 10:35 to 11:35 am on seven Mondays, every Wednesday, and one Friday of the fall and spring semesters. Programming for the balance of the Mondays and Fridays is given to Academic Chapels (3) and Life Groups (7). Additional Tuesday, Thursday, or evening spiritual growth opportunities are held at various times throughout the year, including Spiritual Emphasis Week and Justice Week in the fall and GO Week in the spring. There are a variety of other spiritual formation opportunities through Life Groups, LeTourneau Student Ministries (LSM), and Spiritual Life Assistants (SLA) to help students grow in relationship with God, other believers, and the world. Students also are encouraged to find ways to serve in the community and the local church as a part of their spiritual formation.
The spiritual formation requirements follow:
SFC available from the following options:
To fulfill these requirements, students may simply attend 25 chapels. The following outlines examples of other spiritual formation and Christian service opportunities that students may pursue. Additional options will be considered on a case-by-case basis. Spiritual Formation Credits are given per occurrence and are not necessarily based on the amount of time spent. Any questions should be directed to (and all final decisions about credit rest with) the Campus Pastor and should be addressed before credit is sought.
Appropriate service through a local church and/or an approved Christian organization. Examples include serving as an AWANA leader, a worship leader, a youth leader, a Sunday school teacher, or participating in an LETU dorm floor or student organization service project, LeTourneau Student Ministries (LSM) Spring Break Outreach trips. Various other activities sponsored by the Office of Spiritual Life, such as GO Week and Spiritual Emphasis Week events.
Short-term mission trips with an approved Christian mission organization. Attending a local church is strongly encouraged and recommended, but SFC are earned only through prior approved service.
We recognize that none of these activities guarantees spiritual formation in any way. That only happens when our hearts and souls are open to the moving and working of the Holy Spirit, the
Word of God, and the Body of Christ in our lives. It is our hope that, through being involved in the above spiritual formation activities, every student will actively pursue God, and His church, grow in Him, and find their place in His body.
Guidelines Concerning Spiritual Formation Credit Requirements
• All degree-seeking students enrolled for 12 or more credit hours in a traditional program are required to attain 25 Spiritual Formation Credits each semester. Please note that the SFC requirement is based on enrollment in a traditional program. The requirement is not affected by a student’s living arrangement or whether a student is taking classes face-toface or online.
• Because Chapel is a unique and significant gathering of our campus community, all degree-seeking students are required to attend a specified number (18) of corporate Chapel services in person. Other Spiritual Formation Credit options are described above.
The following exceptions apply to the Spiritual Formation Credit requirement:
• Students who are enrolled in eleven (11) or fewer hours
• Students who have applied and been approved to graduate at the end of the current semester
• Students who have completed seven (7) semesters of Spiritual Formation Credit requirements
• Students enrolled in non-traditional or graduate programs
Each student is responsible to ensure sufficient progress in obtaining his or her own Spiritual Formation Credits. The official Spiritual Formation Credits records may be found at MyLETU.
Chapel Behavioral Expectations
Individual behavior affects the community experience of corporate Chapel. When attending and participating in corporate Chapel, please remember the following: Arrive on time and stay the entire service. Chapels vary in length. You must stay for the whole event to receive credit.
Refrain from conversation with your neighbors when someone is speaking, singing, or presenting from the platform. Act in a manner which communicates courtesy and respect. Attendance consists of both physical presence and active listening; use of computers, cell phones, or any other device that may distract you or others around you is prohibited in Chapel. Do not study in Chapel.
Your credit for a specific Chapel may be revoked without notice or warning for failure to comply with these requirements.
Conflicts with Chapel Attendance
• Chapel make-ups will only be allowed under certain circumstances (see below).
• Students involved in student teaching and official LeTourneau University internships receive graced attendance when these activities prevent students from being on campus during Chapel.
• Students with flight blocks scheduled by the university receive graced attendance for Chapel only on those days when flight blocks conflict.
• Students with nursing clinicals scheduled by the university receive graced attendance for Chapel only on those days when clinicals conflict.
• Other official university conflicts will be determined by the Campus Pastor and the department involved.
• On- or off-campus jobs do not exempt students from the Spiritual Formation Credit requirement.
• Students with work and other conflicts may petition the Office of Spiritual Life at the beginning of the semester to turn in make-ups. It is the student's responsibility to make these arrangements.
• Students who miss Chapel because of illness may submit a written make-up to receive credit.
• Students arriving more than five (5) minutes after the beginning of Chapel are considered late and may not receive credit for that date unless they submit a written make-up; students may not leave Chapel early.
• Problems with Chapel attendance records and Spiritual Formation Credits (including counting you absent when you were present or vice versa) must be resolved with the Office of Spiritual Life within two weeks of the Chapel service or Spiritual Formation activity in question
• A make-up consists of listening to or watching a Chapel program that you have not attended in person and typing a 500-word summary of its content. This summary of content must include the student's name, ID number, date and time of the Chapel being made up at the top of each page.
• Chapel recordings are available online through Canvas, but we do not guarantee that all Chapels will be available online during any given semester.
• Chapel make-ups should be submitted through Canvas. Instruction for submitting a Chapel make-up must be followed in order to receive credit.
Disciplinary Responses to Chapel Deficiencies
• 25 Spiritual Formation Credits must be completed by the end of each semester, and all approved Chapel makeups must be submitted by 5:00 PM on the final day of final exams for the semester they address.
• In the event that a student does not complete the required 25 Spiritual Formation Credits by the end of exam week, a Chapel delinquency hold will be placed on that student's registration for the following semester. A Chapel delinquency hold may be cleared by doing makeups as described above.
• If a Chapel delinquency hold is not cleared by the confirmation date of an upcoming semester (August 1 for fall semester, January 1 for spring semester), then a student’s registration for the upcoming semester will be dropped. If this occurs, then a student must clear the Chapel delinquency hold in order to re-register.
• Students with a Chapel delinquency hold will not participate in intercollegiate athletics or university academic competitions.
If you have a conflict or a problem meeting the SFC requirement, please do not wait until the end of the semester. Please see the Campus Pastor immediately
Academic Integrity Policy
A foundation of mutual trust is essential to the learning community. Students and faculty break that trust when they violate ethical standards that the community of scholars expects each member to uphold.
Academic dishonesty is a serious breach of trust within the LeTourneau University community because it violates the regard for truth that is essential to genuine learning and Christian consistency. From a broader perspective, it hurts both offending students and their peers who complete their work with integrity. Therefore, the LeTourneau University community will not tolerate academic dishonesty and encourages a student who experiences particular difficulties in a course to discuss the problem with the instructor rather than succumb to the pressure to commit academic dishonesty.
Academic dishonesty is not qualitatively different from other types of dishonesty. It consists of misrepresentation in an attempt to deceive. In an academic setting, this dishonesty may take various forms including, but not limited to, the following:
• Obtaining, distributing, or using a test, unauthorized information regarding a test, or other unauthorized assignment material without prior permission from the instructor for the current course.
• Using unauthorized files, tests, problems, lab reports, or other assignment material from previous classes other than allowed by the instructor for the current course.
• Copying or using unauthorized technological or print aids in tests, examinations, or
• laboratory reports.
• Using computational software/hardware, generative artificial intelligence (AI) tools, or the like, without prior permission from the instructor of the current course.
• Submitting AI-generated material as one’s own work.
• Looking at an examination paper or answer sheet of another student.
• Cooperating or aiding in any of the above.
• Submitting someone else’s words, works, or ideas as if they were one’s own.
• Presenting the words, works, or ideas of someone else without accurately or completely citing the source.
• Self-plagiarizing or recycling (without prior permission from the instructor of the current course) one’s own work as original in one course when it was created in another course or for another assignment.
University Responses to Academic Dishonesty
Cases of academic dishonesty are typically first handled by the instructor teaching the course in which the violation occurs. If an instructor finds a student guilty of violating the Academic
Integrity Policy, the possible sanctions he or she may impose include but are not limited to the following:
• A requirement to redo the paper or assignment.
• A significant score reduction, failing grade, or zero given on the specific exam, paper, or assignment.
• A grade reduction or failing grade given for the course.
The above are examples of typical sanctions, but the faculty member is free to determine an appropriate course penalty given the severity of the specific violation. This is left to the discretion of the instructor, but he or she may elect to consult a supervisor or dean, and/or the Associate Provost for Student Success.
Reporting the Violation to the Academic Integrity Council
The faculty member should report the violation to the Academic Integrity Council by completing an Academic Integrity Violation Reporting Form. This must be done within 10 business days of discovery of the violation. This system will help identify students who may be violating the academic integrity policy in multiple courses, allowing for better student remediation and a more appropriate disciplinary response.
The Associate Provost for Student Success will register the violation in the student’s file for future reference should there be subsequent offenses or decisions for campus leadership positions. For repeated violations or at the request of the faculty member in complex cases, the Associate Provost for Student Success may convene the Academic Integrity Council to determine the appropriate disciplinary response in the particular course and/or with regard to the student’s future at the University. When the Academic Integrity Council is convened, it must be within 10 business days of receiving the report. The purpose of the Council is to allow for better student remediation and consider a wise disciplinary response to the particular situation.
The Academic Integrity Council will issue the student a formal letter of review to inform him or her of the University’s identification of the violation status and describe any imposed sanctions. For severe or repeat offenses, the Academic Integrity Council may apply sanctions including, but not limited to, probation, suspension, or expulsion from the University.
Violations of the Academic Integrity Policy may be considered when determining student eligibility for applicable internal positions, such as IMPACT and student worker positions. All records of academic integrity violations are maintained by the Office of the Provost. Additionally, academic integrity violations that lead to dismissal from the University are permanently noted on the student’s academic transcript.
The student will have an opportunity to appeal any sanctions imposed by either the accusing instructor or the Academic Integrity Council.
• For sanctions imposed by the instructor, the student is encouraged to first make an appeal to the instructor within 10 business days of receipt of the sanction.
• If the instructor rejects the student's appeal, the student has 10 business days to appeal to the Academic Integrity Council. To initiate the appeals process, a student must submit
a request for an appeal in writing to the Associate Provost for Student Success. This request must include the name of the student, the course in which the incident took place, and a brief explanation of the incident.
• Prior to hearing any appeal, the Academic Integrity Council will invite the accusing instructor and student to submit written statements. The Council may decide to request in-person statements from both parties.
• For any appeal of an initial Academic Integrity Council decision, the Provost will be the final decision maker and determine whether to dismiss, reduce, increase, or uphold the sanctions. Appeals to the Provost must include a detailed statement describing the grounds for appeal.
o Grounds for appeal:
Procedural error that would significantly affect the outcome of the case
New information that was not available at the time the sanction was imposed
Sanction imposed is grossly disproportionate to the violation
o Not Grounds for Appeal
Disagreement with findings
Disagreement with sanctions
Instructors should include a statement of adherence to the Academic Integrity Policy in their course syllabi and remind students of the University’s policies and procedures regarding cheating and plagiarism.
Composition of the Academic Integrity Council
The Academic Integrity Council is a standing committee of the University with membership chosen annually by the Committee on Committees. The Council shall consist of the Associate Provost for Student Success, the Dean of Students, two faculty members (one representing traditional undergraduate programs and one representing online graduate programs), and one student representative. Additional faculty may be invited to participate as subject matter experts should an academic integrity case require expertise not shared by the standing members.
CLASS ATTENDANCE AND ABSENCES
Regular attendance at classes is expected. It is the responsibility of each student to know the attendance requirements and procedures of each instructor. Any anticipated absence that might qualify as excused should be requested from the instructor before the absence.
Absences Due to Illness
If an instructor requests verification of health-related absences, the following procedures should be followed:
• The student requests verification from Health Services and a Health Information form is sent to the appropriate instructors.
• The Director of Health Services sends this to appropriate instructors through campus mail.
• The instructor then has information from the Director of Health Services by which a decision may be made about whether to accept the excuse.
Absences for Official University Trips and Events
Absences due to university sponsored trips or activities are handled by memo to the instructor from the sponsor of the group involved. While students are responsible for making up work missed, excused absence notification will be handled by the Office of the Provost.
Absences for Personal Reasons
Absences for personal business should be arranged with the instructor. The course syllabus may indicate any effect this absence may have on the student's grade. Family or other types of emergencies should be reported to and handled by the Dean of Students.
Students are expected to behave with respect and decorum in the classroom, both for their classmates and for the instructor. The instructor has authority to address minor disruptions or behavioral issues within the classroom, typically with removal from that class session. Any decision regarding longer-term removal from class for significant concerns or persistent and/or egregious classroom behaviors shall be in consultation with the Dean of the School and the Dean of Students, since behavior that warrants this response is most likely a violation of broader University expectations. Ultimate disciplinary decisions, up to and including administrative withdrawal from an individual class or from the University is the decision of the Dean of Students (as the sole source of discipline for the University) in close consultation with the instructors and deans involved.
Information Technology Services and Guidelines
The Information Technology Service Desk provides assistance to users with problems or questions related to campus computers and networks, as well as LETU services such as courses.letu.edu, MyLETU, Office365, and others.
The LETU IT Service Desk is not able to provide support for personal computers or non-LETU owned systems/services but does offer services on a best-effort basis to assist with connecting personal devices to LETU networks.
• Knowledge Base: Check out 100s of articles to help yourself with technology questions: https://servicedesk.letu.edu/
• Request Service: Requests for support can be made via https://servicedesk.letu.edu/
• Phone: Call IT at 903-233-3500 or toll-free at 866-TEC-LETU. Call-in hours are posted at https://servicedesk.letu.edu
For fastest service on most issues, enter a request at https://servicedesk.letu.edu/ Phone support resources are optimized for emergency needs or following up on a ticket you have already entered at https://servicedesk.letu.edu/)
• Walk-in: Walk-in service is available from our Service Desk team during certain hours in the Longview Hall computer labs. See https://servicedesk.letu.edu for current walk-in schedule.
• Website: The Information Technology website is available at www.letu.edu/it and Twitter feed @LETUIT. Website contains additional info about technology at LeTourneau University and links to the Service Desk, Knowledge Base, and other information.
LetNet accounts provide students access to LETU technology resources using the same user name and password used to access the MyLETU Portal (my.letu.edu) during the application process. If you forget your password or are unable to login, you can recover a new password by going to our LETU Student Password Recovery tool at https://passwordreset.microsoftonline.com/
Courses.letu.edu (Canvas) is an online extension of LETU courses. Every student attending LeTourneau University is automatically enrolled into course sites according to their registered schedule. Students use their LetNet account to access courses.letu.edu
FILE SHARING AND P2P
LeTourneau University has put together information regarding your responsibility as a student concerning File Sharing and Peer-to-Peer (P2P) networks. Please review this information and look for the link on using Legal Alternatives to ensure you are following not only LeTourneau policy but Federal Guidelines. Review all of this information as well as a tutorial by going to www.letu.edu/filesharing. In addition, be sure you understand the policy for copyright violations available on this web site
Every student attending LeTourneau University is automatically assigned a LeTourneau E-mail account. Every student is responsible for reading their email on a regular basis and will be held
accountable for official University communication sent through electronic mail, voicemail, and campus mail. Information about email services may be found in the LETU Knowledge Base.
LETU CAMPUS NETWORK ACCESS
Wired Ethernet jacks are available for residential students in each residence room. Wireless access is available to all students and is available in all residential, academic, and other areas around campus. More information on Wireless can be found in the LETU Knowledge Base
BUZZ APP, MYLETU, AND ADDITIONAL RESOURCES
The LETU Buzz app is the central source of information for students. LETU Buzz can be downloaded from Google Play or the Apple App Store. For more information see https://www.letu.edu/student-life/buzz-app.html
The MyLETU web portal provides access to specific information such as online course registration (my.letu.edu).
Links to additional student resources can be found at https://www.letu.edu/student.jsp
Four general-purpose computing centers containing Windows computers are available in Longview Hall. Software available in the labs includes Microsoft Office, Web browsers, and other software required for specific courses.
Special purpose labs are in the Glaske Center, the Education Center, and the Abbott Aviation Center. In addition, computers are available for students in the Margaret Estes Library.
Every student has access to the full Microsoft Office Suite software at http://o365.letu.edu which may be used online via web browser or installed on laptops, desktops and mobile devices.
As part of this service, all students have access to OneDrive which includes one terabyte of storage space.
Recommendations for technology purchases and resources for preparing to use technology at LETU can be found at IT's Move-In Guide. This guide can be found in the IT Knowledge Base at https://servicedesk.letu.edu/TDClient/2460/Portal/KB/ArticleDet?ID=121961
Technology Policies and Guidelines
As in any organization, policies are designed to allow smooth operation of resources and facilities especially when we work with each other and share so many resources. Students are responsible for following University policies governing technology usages. LETU Policy 6.1 is the Acceptable Use Policy for Technology (AUP) and students are responsible for reading, understanding and following its contents A copy of this policy is available in the Student Life Sharepoint at https://letnet.sharepoint.com/sites/STULIFE
LETU policies have various actions attached to them when violated. These come in three different levels. Green
Violations that IT will investigate and collaborate with Student Life to determine the best course of action. Green violations include:
• Any interference with the primary purpose of our network for academic pursuits (listed under Acceptable use)
• Connecting equipment not permitted by the Technology Policy and Guidelines to a Residential network jack
• Not maintaining an antivirus solution on your computer
These are significant violations. Disconnection from the network and/or deactivation of LETU account may occur without prior warning if necessary to identify and address Orange violations. Orange violations include:
• Connecting another network to the LETU Network (LetNet) whether through VPN, network hardware, or other means.
• Extending access to or impersonating the LetNet network; including running a wireless access point on campus (connected to LetNet or not)
• Using "mass mailings" to address large quantities of LetNet users via email
These are critical violations and/or major security threats. Disconnection from the network and/or deactivation of LetNet account are likely to occur immediately and without prior notice to identify and address. Red violations include:
• Possessing, distributing, or otherwise making available restricted personal information of another individual, or illegal material as defined in the guidelines
• Attempting to circumvent existing LETU security or network management measures or the spirit of such measures; including things such as using static IP addresses, MAC spoofing, configuring network protocol settings to circumvent policy, etc.
• Sharing your LETU account information or using the account information of another LETU user
• Undue use of network resources which is unusually intense and/or disruptive These lists are for ease of reference and not all-inclusive. Please consult the policies in their entirety as linked above.
Campus Safety / Emergency Guidelines
EMERGENCY PHONE NUMBERS
Number Emergency Service
911 Emergency – Use in Case of Fire, Medical Emergency, or Crimes in Progress
903-233-4444 LETU University Police (answered 24/7, 365 days a year)
903-237-1199 City of Longview Police, Fire, and EMS Communications
800-746-7661 East Texas Poison Control Center (have all necessary information ready)
903-233-4445 LETU Health Services – Non-Emergency (Available Mon-Fri: 8-12 and 1-3)
903-233-4441 LETU University Police Department – Chief of Police
REMEMBER: When reporting an emergency, information can be more important than speed in providing the proper response. Please:
• Take time to talk with the person on the phone
• Be prepared to respond to questions they will have
• Stay on the line until instructed to do otherwise
The City of Longview EMS ambulance service does not charge any fee for responding to a medical emergency or for treating injuries. Charges are only incurred when they transport an individual for further medical treatment.
IN AN EMERGENCY…
When calling in an emergency to off- or on-campus emergency response teams, state:
• Your name
• The nature of the emergency
• The location
• Type of assistance required.
Stay on the phone until the operator dismisses you, then go to a location from which to direct emergency vehicles or services.
If 911 is dialed, next call University Police at 903-233-4444, or have someone else call if possible, and explain the emergency. Often, trained campus personnel can assist or provide immediate care as well as communicate directly with the emergency responders.
Soon after you check into your room, take a few minutes to familiarize yourself with the building. Find the two unlocked exits nearest your room. Exit routes for each floor are displayed on the back of the door in each room. Also, note the location of the nearest wall-mounted alarm and fire extinguisher.
IF YOU SEE A FIRE…
If the fire is contained (e.g. in a small trash can) or in a limited space, extinguish if possible. If you put out a fire, no matter how small, immediately call University Police at 903-233-4444 and report it. If the fire cannot be quickly contained, or if there is any doubt, do the following:
• Pull the fire alarm
• Get out of the building, and yell for everyone else to vacate the building as well
• Find the nearest phone from which you can safely call 911 and:
• Identify yourself clearly,
• Report that there is a fire at ___________,
• Give the full location of the fire (2100 S Mobberly Ave, Tyler Hall West, 2nd floor, room ____).
• Identify the type and extent of the fire and any known injuries, and
• Stay on the line until the emergency operator asks you to hang up.
• Notify University Police at 903-233-4444
IF YOU HEAR AN ALARM
EVACUATION IS MANDATORY - YOU MAY NOT REMAIN IN A BUILDING WHEN THE FIRE ALARM IS SOUNDING!
• Awaken anyone sleeping and get out of the building as quickly as possible; any delay may endanger the life of a friend.
• Feel your door at eye level or above.
• If it feels HOT, do not open it! Seal the cracks with a wet towel or rug, and exit through or signal from the window.
• If it feels COOL, then make your way to the nearest exit, closing all doors behind you.
• In smoke, stay near the floor. Get away from the building and make your presence known to your resident assistant.
SEVERE WEATHER PROCEDURES
The East Texas area is susceptible to tornadoes. If a tornado is sighted, a tornado warning will be indicated by the City of Longview's Early Weather Warning Siren System (EWWS) which will sound a 3-5 minute steady alarm. If you have registered for the LeTourneau University Electronic Campus Communication System (ECCS), you will receive a text message and email concerning warnings published by the National Weather Service. Regular updates will be sent out via text and email as the circumstances warrant.
If you hear this alarm, or if you are notified by University Police of an impending tornado threat:
• Locate and move quickly to the area in your building designated as a waiting area for severe weather. (You may not remain in any building with metal siding during a Tornado Warning.) These areas are noted on the exit routes posted in hallways and lounge areas. If unclear about the location of the waiting areas, then: (a) Move to the lowest level of your building, and (b) Find a central location away from windows and areas with wide spans, avoiding southwest exposures (in a residence hall, hallways on the first floor are best).
• Cover yourself with a mattress or other protection; in an apartment, the bathtub is a safe location, using the mattress as a shield against possible flying debris.
• If outside, get away from cars or loose objects and find a ditch, culvert, or other low area; be watchful of rising water. Do NOT watch the storm from overhangs or underneath an open bridge.
• If storm damage is heard or observed, stay indoors for an additional time until the storm has passed. Call 903-233-4444 to report damage or injury. Larger tornadoes may have a storm "eye" just as a hurricane does, and winds may recur after as long a minute or two.
NOTE: The City of Longview's Early Weather Warning Siren System is tested the first Wednesday of each month at noon, unless severe storm conditions exist.
During electrical storms, athletic fields will close. If caught on a field or out in the open on campus during a storm, move quickly to a reinforced structure. Avoid taking shelter under trees. Thunderstorms can also produce large hail, so it is imperative to find a structure in which to wait out the storm. If someone has been struck by lightning, check to see if the individual is breathing. If the person is not breathing, begin CPR and notify persons as outlined in medical emergencies. A person struck by lightning holds no electrical charge and can be handled safely.
From time to time, direct efforts are made by LeTourneau University to keep students informed of campus safety and security issues. This is done in a variety of ways including chapel assembly, residence hall staff training, emergency medical training for appropriate students and staff, campus emails, text messaging and other forms of communication. Students are encouraged to ask questions of university staff about any safety or security issues.
Students, faculty, and staff may opt to register for the Emergency Campus Communication System (ECCS) for notification via text message and email of specific warnings or circumstances as they develop. The ECCS will also be used to send timely updates informing subscribers of the progress or resolution of any such systems. The ECCS will NOT be used to publicize university events or programs. It is an emergency information distribution system only.
CRIME PREVENTION AND SUSPECT IDENTIFICATION
LeTourneau University is a private institution and therefore access to the campus, buildings, and grounds is limited to students, faculty, staff, and invited guests. Presence on the campus is not a right but a privilege, and university personnel including University Police and local law enforcement agencies have the right to remove people from campus upon request.
The University Police Department is our first line of protection; however, the University also has a cooperative relationship with the City of Longview Police Department, the Gregg County Sheriff's Department, and Texas Highway Patrol. These law enforcement agencies are authorized to enforce the law in order to add to the safety of our campus. University Police is here to provide service to the students, faculty, and staff of LeTourneau University. It cannot function effectively without the concerned assistance of responsible students and employees; the department depends on students to call and report all suspicious persons or activities.
Call University Police IMMEDIATELY about suspicious persons or activities
Do not assume that someone else has already called and do not send an email assuming that someone will retrieve it immediately.
LeTourneau University Police (answered 24 hours a day, 7 days a week)
903-237-1199 City of Longview Police, Fire, and EMS Communication Center - Non-Emergency Line
THINGS TO LOOK FOR:
Anything that seems out of place could be criminal activity. Some things to watch for and report include:
• Any unknown person loitering in the residence halls, rooms or offices unoccupied by the regular residents, or a vehicle moving slowly through the same parking lot several times.
• A person exhibiting unusual mental or physical symptoms.
• Anyone trying to gain entrance to another person's office or room.
• A stranger leaving an office, classroom, or residence hall with University property or carrying large, expensive items to a car.
• Anyone peering into parked cars or removing accessories, license plates, or gas from a car.
• Anyone cutting a lock or chain from a bicycle and/or loading a bicycle in a vehicle.
• Unknown person screaming or shouting.
Statistics concerning criminal occurrences on campus are maintained by University Police, in their offices and online at www.letu.edu/upd
FALSE REPORTS OR ALARMS
It is a Class A Misdemeanor for any person to make a false alarm or report that causes any emergency services agency or organization to create a response operation. If the report/alarm involves an institution of higher education, Texas Law prosecutes it as a State Jail Felony. A "Class A Misdemeanor" is punishable by a fine of up to $4,000 and/or up to one year in a county jail. If prosecuted as a "State Jail Felony," the offense is punishable by 180 days - 2 years in a State Jail and/or a fine of up to $10,000. For more information, visit the University Police website at www.letu.edu/upd
DISCIPLINE IN EMERGENCY SITUATIONS
Formal discipline and/or criminal prosecution will occur for students who:
• Tamper with fire alarm/smoke detector equipment,
• Intentionally activate fire alarms or create a situation causing an alarm to sound,
• Give false report of the existence of an emergency creating a response by University or local emergency service providing agencies, or
• Do not respond to University staff directing them during an emergency
Operation ID is a citizen's burglary prevention program that involves the marking of property with an identifying number for discouraging theft and facilitating recovery.
• Mark each item of your personal property with a portion of your Social Security or Driver's License number. This number should be in an area that is not easily dismantled and which cannot be seen.
• List all the items identified and keep this list in a safe place, away from any valuables.
• Report stolen items immediately to the University Police Department at 903-233-4444. If the stolen items are valued at more than $500, University Police will notify LPD.
LOSS AND THEFT LIABILITY
The University accepts no responsibility for loss or damage to your personal possessions, whether by theft, fire, or other disasters, or by technological or electrical interruptions. You are encouraged to obtain your own insurance for personal belongings. Check with your parents
concerning coverage on their Homeowner's Policy, or consider purchasing your own college student dormitory or renter's insurance policy.
University Police and Vehicle Regulations
The LeTourneau University Police Department is authorized by the State of Texas and LeTourneau University to function as a fully empowered law enforcement agency in accordance with the provisions of the Texas Education Code. The Police Officers of the Department are duly sworn Peace Officers in and for the State of Texas and, as such, bear all the rights, authority, responsibilities, protections, powers and privileges of their sworn office. These sworn officers serve the University alongside the traditional Guards that have provided service and safety for the community for over forty years. Combined as an integrated and well trained agency it is our goal to ensure safety during your educational experience at LeTourneau University. We are committed to the ideals of community oriented policing guided by the principles of the scriptures and empowered by the University so that we may continuously strive to meet the goal of a safe and secure campus through training and quiet preparedness.
All personnel within the University Police Department, whether on or off-duty, in plain clothing or in uniform, are empowered to enforce the regulations of the University by issuing citations or initiating other corrective, investigative or restorative measures.
The following regulations are designed to (a) promote the safety and convenience of LeTourneau University students, employees and visitors, (b) provide access for emergency equipment and (c) facilitate University functions. All vehicle regulations apply to all students, faculty members, and staff of the University as well as contract and sub-contract employees or vendors operating on University property. These regulations are in effect and enforced 24-hours a day throughout the year, both during and between academic terms.
Remember all LeTourneau University rules governing the use and operation of vehicles on campus as well as all State laws are enforceable under the authority of the University Police Department (UPD).
Persons having questions related to these or other regulations should contact the Chief of University Police at 903-233-4441.
Chief of Police
LeTourneau Police Department
LeTourneau University is a pedestrian campus, therefore campus community members are required to walk to classes and other campus commitments from parking areas that are specifically assigned for the individual's particular type of campus registration decal. Motor vehicle traffic should be kept to the minimum possible in order to promote the safety of our pedestrian population. Pedestrians and bicyclists should be given right-of-way however it is imperative that pedestrians and bicyclists not assume that such right-of-way is being given by an approaching motorist.
LETU VEHICLE REGISTRATION AND PARKING REGULATIONS
All members of the LETU community (student, faculty, staff, contract/vendor personnel) are required to register their vehicles with UPD. Registration decals are provided by UPD at no charge. Fees and fines may be assessed to any vehicle owner for failure to register. Additional fines will be assessed if the vehicle remains unregistered. Registration cards are distributed at all student registration functions, Swarm and Preview events, as well as daily from the UPD Offices. Registration may be completed in person at UPD or online at: www.letu.edu/UPD.
There are appropriate forms available for students' vehicles as well as faculty/staff-owned vehicles. New employees are provided an opportunity to register vehicles during new employee orientation. Online registrations will be received by University Police via email. They will be processed and a decal will be mailed to the applicant via campus mail.
• Community members must obtain and properly display a registration decal on their vehicle within the first two weeks of the initiation of the current semester or within two weeks of obtaining a vehicle. Residential students are limited to ONE automobile (car or truck) on campus at any given time.
• Residential students may have a motorcycle and/or bicycle registered on campus in addition to an automobile.
• Faculty, staff and contract employees must obtain and properly display a registration decal on their vehicle(s) within two weeks of becoming employed or within two weeks of obtaining a vehicle. Faculty and staff members may register more than one vehicle.
• All community members who have a bicycle on campus must obtain and properly display a LeTourneau University parking decal on their bicycle. This is a theft prevention initiative as well as a means of recovering property if it should be stolen.
Temporary Visitor Permits
Permits are provided at no charge through the Police Department for:
• Persons who are temporarily using a different or other than the one they registered, for a short period of time (fewer than 30 days)
• Guests on campus overnight or longer; the guest's vehicle may be issued a temporary permit for their visit at no charge
• Visiting faculty, vendors, contractors who will be on campus daily over three consecutive days or more.
Every vehicle owner/operator is personally responsible for maintaining their vehicle registration current with respect to the information contained in the registration.
• Living area assignment must be kept current even if you change living areas in midsemester
• License plate number and state of registration must be kept current at all times
• Liability insurance information (company and policy #) must be kept current at all times If a new vehicle is purchased or placed into service at any time, the owner/operator is required to register that vehicle with UPD within 10 days of acquiring the vehicle or within 10 days of placing the vehicle into service on campus. Updating your vehicle registration is FREE of charge.
Display of Registration
All vehicle registration decals issued by UPD must be displayed on the vehicle to which it is assigned. Decals are not transferable.
• Cars and Trucks: Decals will be displayed on the exterior of the lower left corner of the rear windshield so as to be visible from behind the vehicle.
• Motorcycles, motor scooters, mopeds: Decals will be displayed on one of the following areas; windshield (if present), right front fork or license plate bracket. The decal must be visible and not concealed from view.
• Bicycles: Vertical frame tube below the seat post or cross-bar in front of the seat. New and replacement decals are free of charge.
Cars, Trucks and Motorcycles
All cars, trucks and motorcycles must be maintained in safe working condition in compliance with the original manufacture specifications. Vehicles may NOT be altered so that they are substantially reduced in ability to protect the occupant/operator/rider. All lights, signals, warning devices, and drive/braking systems must be fully operational. All motorized vehicles (regardless of type of motor/engine) must be covered by a liability insurance policy in compliance with Texas State law, regardless of the state of license plate registration. Vehicles not in such working order may be removed from campus at the owner's expense after reasonable opportunity has been given to make appropriate repairs to the vehicle.
Every operator of a motor vehicle on the LeTourneau University campus must have in their possession, a current and valid State issued driver's license for the type of vehicle being operated. Every driver is required to display their driver's license upon demand of a UPD Officer or Guard.
Texas State law requires that every motor vehicle be covered by a liability insurance policy (minimum). All vehicles operated on LeTourneau University property must have such an insurance policy. The driver of a vehicle is personally responsible to be able to show upon demand of any UPD Police Officer or Guard current, valid liability insurance coverage.
Towed Vehicles, RVs and Vehicle Extensions
There is limited space on campus for utility/moving trailers, other towed vehicles. University Police and Student Life will identify a location on campus where these items may be stored for a fee.
All trailers will be required to be:
• Registered with University Police and have coverage under a vehicle liability insurance policy
• Secured by a tongue lock to be supplied by the owner. A chain and padlock on the wheel/frame as an added security measure is highly recommended.
Recreational Vehicles (i.e. motor homes, RV trailers, campers, boats, trailered personal watercraft and trailered motorcycles) are not permitted to be stored on campus. These types of vehicles/trailers may be maintained at a local RV park or commercial storage area.
All vehicles must be parked on a paved surface and within the confines of a single parking space unless otherwise directed by a UPD officer or guard. Vehicles with a trailer attached are considered to be two units of traffic and may occupy two adjoining (end-to-end) parking spaces.
Limited Parking Areas
• Some parking areas are restricted to 30 minutes as a loading area.
• White curb or stripe on pavement adjacent to the curb indicates limited time parking (30 minutes).
• Yellow curb or stripe on pavement adjacent to curb indicates no parking at any time.
• Red curb or stripe on pavement adjacent to the curb indicates a fire lane and no parking at any time. A violation of the fire lane restriction is a violation of State law and City ordinance as well as University rule. Fire Lane violations may be addressed through University processes or through the Longview Municipal Court system depending on circumstances present at the time of the violation.
Parking in Handicap parking areas without proper handicap credentials displayed inside or on your vehicle is a violation of State law as well as University rules. This will be strictly enforced. Handicap parking areas may NOT be used as a loading area for loading or unloading cargo from any vehicle unless it is properly marked with handicap credentials and being used in support of a handicapped person. The handicap parking space consists of the space for the vehicle and a diagonally striped area to facilitate special needs of the owner/operator. Handicap Parking violations may be addressed through University processes or through the Longview Municipal Court system depending on circumstances present at the time of the violation.
Special Prohibited Parking
Some areas are marked by signage that indicates that it is prohibited to park in that immediate area. All such signage indicating a prohibition to park in an area refers to BOTH sides of the street on which it may appear and includes an area of at least 100 feet on either side of the sign indicating the prohibition.
Certain parking areas are reserved for various reasons. This may include guest parking, specific types of customers or utility or other University vehicles. Only the specified by the sign may park in such reserved areas.
Parking/Driving on Non-Paved Areas
Vehicles may only be operated or parked on paved surfaces. Vehicles may park on grassy or dirt areas only at the direction of UPD personnel or by signage authorized or placed by UPD
personnel. Special events which require vehicle operation on grassy or dirt areas must obtain approval through the Chief of Police at least one business-day in advance of the event.
Zone Parking Rules
Each vehicle is assigned to a color-coded parking area according to relationship and status with the University
• Residential Students: Blue parking decal
• Non-Residential (Commuter) Students: Orange parking decal
• Society (AO, KZX, LAS) Resident Students: Green parking decal
• The Village Apartments/Quad Resident Students: Red parking decal
• Faculty/Staff employees: Purple parking decal
• Vendor/Staff (contract) employees: Purple parking decal
Blue residential parking areas of Residential Halls (Tyler East, Tyler West, Mabee, Pennsylvania, ELH, Gilbert, Thomas, Davis, and South Hall) may park in any of the following lots 24/7:
• Tyler West lot
• Tyler East lot
• Trinity Halls lot
• Speer Chapel lot
• South lot
Responsibility for finding an authorized parking space within the zones designated rests with the motor vehicle operator.
• Orange Commuter lots are for all non-residential students (traditional and global). During the Zone Parking hours listed above, Commuter & global students may use the following parking lots: Belcher Center, Solheim Activity Center, Margaret Estes Library, Glaske Engineering and Science lot.
• Green Society Resident decals are solely for residents of the society buildings. Residents of AO, KZX and LAS must park on the parking lots immediately adjacent to their society house.
• Red Quad/Village Apartments decals are solely for the residents of The Quads and The Village Apartments. Quad Houses: (Durham, Carpenter, Howe, and McKinley) – parking 24/7 is solely for residents of the Quad Houses. The Village Apartments consist of married students, honors students, graduate students, and some faculty/staff members from time to time. Faculty/Staff members housed in The Village Apts will have a purple Faculty/Staff decal. During the Zone Parking hours residents of The Village Apts, must park on the Village parking lot most immediately adjacent to their apartment.
Selected University Policies
I. DRUG AND ALCOHOL PREVENTION POLICY
LeTourneau University (LETU) seeks to foster a drug and alcohol free environment in which to learn, work, live, and grow. As a Christian university, we seek to approach alcohol and drug abuse with compassion, concern, and directness. This approach requires a consistent enforcement of the policies on alcohol and other drugs and substances as outlined in this policy. The purpose of this policy is to ensure a safe environment that reflects the mission of LETU and our goal to foster a healthy campus community.
The LETU campus, all other University-owned or leased property, and all University-sponsored activities – on or off campus – are alcohol, drug, and tobacco free. The use, possession, or distribution of alcoholic beverages, illicit drugs, tobacco, or other controlled substances (including the misuse of prescribed medications or use of any substance with the intent of becoming impaired/intoxicated) on the LETU campus is prohibited and violates this policy as well as the University's standard of conduct. This policy applies to all students, faculty/staff, registered student organizations, visitors, and guests on or in university owned or operated property or engages in on-campus and off-campus activities that are considered university activities, including events and officially sanctioned field trips. LETU is operating in conformity with the Drug-Free Schools and Communities Act of 1989 (Public Law 101-336) and the DrugFree Workplace Act of 1988. The following summarizes LETU's policy and program.
Health & Lifestyle Risks
Alcohol. Health hazards associated with the excessive use of alcohol or with alcohol dependency include dramatic behavioral changes, retardation of motor skills, and impairment of reasoning and rational thinking. These factors result in a higher incidence of accidents and accidental death for such persons compared to nonusers of alcohol. Nutrition also suffers and vitamin and mineral deficiencies are frequent. Prolonged alcohol abuse can cause any or all of the following: bleeding from the intestinal tract, damage to nerves and the brain, impotence, psychotic behavior, loss of memory and coordination, damage to the liver often resulting in cirrhosis, severe inflammation of the pancreas, and damage to the bone marrow, heart, testes, ovaries and muscles. Damage to the nerves and organs is usually irreversible. Cancer is the second leading cause of death in alcoholics and is 10 times more frequent than in nonalcoholics. Sudden withdrawal of alcohol from persons dependent on it will cause serious physical withdrawal symptoms. Drinking during pregnancy can cause fetal alcohol syndrome. Overdoses of alcohol can result in respiratory arrest and death.
Drugs. The use of illicit drugs usually causes the same general types of physiological and mental changes as alcohol, though frequently those changes are more severe and more sudden. Death or coma resulting from overdose of drugs is more frequent than from alcohol.
Cocaine. Cocaine is a stimulant that is most commonly inhaled as a powder. It can be dissolved in water and used intravenously. The cocaine extract (crack) is smoked. Users can progress from infrequent use to dependence within a few weeks or months. Psychological and behavioral changes which can result from use include over-stimulation, hallucinations, irritability, sexual dysfunction, psychotic behavior, social isolation, and memory problems. An overdose produces
convulsions and delirium and may result in death from cardiac arrest. Cocaine dependency requires considerable assistance, close supervision and treatment.
Amphetamines. Patterns of use and associated effects are similar to cocaine. Severe intoxication may produce confusion, rambling or incoherent speech, anxiety, psychotic behavior, ringing in the ears, and hallucinations. Intense fatigue and depression resulting from use can lead to severe depression. Large doses may result in convulsions and death from cardiac or respiratory arrest.
MDA and MDMA (XTC, ecstasy). These amphetamine-based hallucinogens are sold in powder, tablet, or capsule form and can be inhaled, injected, or swallowed. They cause similar, but usually milder, hallucinogenic effects than those of LSD. Because they are amphetamines, tolerance can develop quickly, and overdose can happen. Exhaustion and possible liver damage can occur with heavy use. In high doses, these drugs can cause anxiety, paranoia and delusions. While rare, these drugs have been associated with deaths in users with known or previously undiagnosed heart conditions.
Rhohypnol (rophies, roofies, rope). This drug is in the same category of drugs as Valium, a benzodiazepine, but is more potent than Valium. Initially, it causes a sense of relaxation and a reduction of anxiety. At higher doses, light-headedness, dizziness, lack of coordination and slurred speech occur. The drug affects memory and, in higher doses or if mixed with other drugs or alcohol, can result in amnesia for the time period the user is under the influence. Because of this amnesia effect, Rhohypnol has been given intentionally to others to facilitate sexual assault and other crimes. Combining this drug with other sedating drugs, including alcohol, will increase the intensity of all effects of the drug and, in sufficient doses, can cause respiratory arrest and death. Dependency can occur.
Heroin and other opiates. Addiction and dependence can develop rapidly. Use is characterized by impaired judgment, slurred speech, and drowsiness. Overdose is manifested by coma, shock, and depressed respiration, with the possibility of death from respiratory arrest. Withdrawal problems include sweating, diarrhea, fever, insomnia, irritability, nausea, vomiting, and muscle and joint pains.
Hallucinogens or psychedelics. These include LSD, mescaline, peyote, and phencyclidine or PCP. Use impairs and distorts one's perception of surroundings, causes mood changes, and results in visual hallucinations that involve geometric forms, colors, persons, or objects.
Solvent inhalants (e.g., glue, lacquers, plastic cement). Fumes from these substances cause problems similar to alcohol. Incidents of hallucinations and permanent brain damage are more frequent with chronic use.
Marijuana (Cannabis). Marijuana is usually ingested by smoking. Smoking marijuana causes disconnected ideas, alteration of depth perception and sense of time, impaired judgment and impaired coordination. Prolonged use can lead to psychological dependence.
Damage from intravenous drug use. In addition to the adverse effects associated with the use of a specific drug, intravenous drug users who use unsterilized needles or who share needles with other drug users can develop HIV, hepatitis, tetanus (lock jaw), and infections in the heart. Permanent damage or death can result.
Synthetic cannabis (K2 and Spice). This is a psychoactive designer drug derived of natural herbs sprayed with synthetic chemicals that, when consumed, allegedly mimic the effects of cannabis. Synthetic cannabis can precipitate psychosis and in some cases it is prolonged. These studies suggest that synthetic cannabinoid intoxication is associated with acute psychosis, worsening of previously stable psychotic disorders, and also may have the ability to trigger a chronic (long-term) psychotic disorder among vulnerable individuals such as those with a family history of mental illness.
University Regulations Regarding Students and Alcohol and Other Drugs
All students are held responsible to applicable federal, state, and local laws, as well as LETU policies regarding alcohol and other drugs and substances. When violations of law or policy come to the attention of LETU officials, students may be referred for prosecution and University sanctions will be imposed. Harm to persons or damage to either private or University property arising from actions of intoxicated individuals on the premises of the University will be the full and sole responsibility of such individuals. The University reserves the right to require a student to show proof of an alcohol or drug free condition. Refusal of sobriety or drug testing will be treated as admission of use.
• For all students enrolled as traditional/residential or dual enrollment students, or for those participating in University Athletics or living in university housing, it is a violation to promote, distribute, sell, possess, or use alcohol, narcotics, or tobacco on or off campus regardless of the student's age.
• For all students enrolled as global/online students who are not participating in University Athletics or living in university housing, it is a violation to promote, distribute, sell, possess, or use alcohol, narcotics, or tobacco on or off campus regardless of the student's age.
• It is a violation to be in the company of others who are drinking alcohol, using a controlled substance, or displaying alcohol containers or drug-related paraphernalia on university property or in vehicles parked on campus.
• It is a violation to misrepresent one's age for the purposes of purchasing or consuming alcohol. This includes possessing a fraudulent ID. Possessing a fake ID may result in university probation on the first offense.
• Operating a motor vehicle while under the influence of alcohol or a controlled substance is a serious threat to oneself and the community and may result in immediate suspension, expulsion, or dismissal. Anyone who injures another person as a result of driving under the influence may be permanently dismissed.
• The attempt to obtain, use, possess, distribute, or sell and amount of any potentially harmful or illegal drug (including marijuana), any substance with the intent of becoming impaired/intoxicated, or drug-related paraphernalia is strictly prohibited. Anyone involved in the sale or distribution of any such drugs or substances on or off campus may be dismissed.
• Promoting the consumption of drugs or alcoholic beverages is prohibited. Displays of any kind that promote a lifestyle of alcohol or drug use are not allowed.
• Any student or student organization who supplies alcohol at university sponsored off campus events will be subject to disciplinary action.
• Hosting, assisting, or promoting an off campus gathering that includes drinking, drunkenness, or drug use is a violation of University policy and may result in suspension.
• Any student who encourages another to consume alcoholic beverages or any substance as a means to induce that individual to engage in behavior that would otherwise be against that person's will is subject to dismissal.
• Any student who sexually assaults another person who is intoxicated or impaired is subject to immediate dismissal.
Sanctions for Students
Sanctions, alone or in any combination, may be imposed upon any student found to have violated the Community Standards. Sanctions for violating LETU's Drug and Alcohol Prevention Policy may include any combination of the following:
• Warning, probation, suspension, or dismissal
• Restriction or loss of privileges
• Discretionary sanctions such as writing a paper or completing a project
• Housing reassignment
• Restitution for losses or damages
• Participation in an alcohol/drug education course at the student's expense
• Parental notification
• Random and routine drug testing at the student's expense for a prescribed period of time.
• Withholding or revocation of degree
In addition to any of the individual sanctions listed above, student organizations and clubs may also be subject to:
• Loss of registration as a registered student club or organization. Loss of registration includes loss of all student activity fees and University funding and all rights and privileges accorded to registered student organizations
Amnesty Statement for Students
Students who seek help for substance abuse problems can be assured that confidentiality will be observed within the limits of the law. Where federal and state laws permit, the University will not impose sanctions when a student seeks assistance for substance abuse or any other problem of a similar nature.
In addition to on-campus amnesty, during the 2011 Texas Legislative Session, a new law was passed commonly referred to as the 911 Lifeline Law. This new law states that "there is no penalty for consumption or possession of alcohol by a minor if the minor was the first person to request emergency medical assistance in response to the possible alcohol overdose of the minor or another person and remained on the scene until the medical assistance arrived, and cooperated with medical assistance and law enforcement personnel." [Texas Alcoholic Beverage Code Sec. 106.04, 106.05]
University Regulations Regarding Employees and Alcohol and Other Drugs
Other members of the University community will use careful and loving discretion in any use of alcohol. They will avoid the serving and consumption of alcohol in any situation that residential students of LeTourneau are likely to be present.
The behavioral expectations of LeTourneau for every member of its community includes the prohibition of manufacture, distribution, dispensing, possession, sale, purchase or use of illegal drugs at all times.
The employee must act as a responsible representative for the University. It is the employee's responsibility to report known manufacture, distribution, dispensing, possession, sale, purchase or use of illegal drugs, to the employee's immediate supervisor. All employees are responsible for cooperating fully with law enforcement officials to punish the violation of laws relating to illegal drugs.
Employees are required to inform their supervisors of any use of prescribed or over-the-counter medicine that could affect their performance. It is the employee's responsibility to determine from the physician whether or not the prescribed drug would impair the employee's job performance. When reporting such use, the employee is required to have a written statement from their doctor regarding the prescription's effect on the employee's performance of job duties and present this to his/her supervisor. When risks of accident potential are unacceptable, the employee will be directed to take leave with or without pay or reassigned to an existing vacant position until the use is discontinued. Paid leave may be charged to sick leave and/or current vacation time if either is available.
Everyone in a supervisory role is held accountable for being familiar with this policy and its administration. The supervisor must keep good records of employee performance. Any situation involving an employee under the influence of drugs or the use, sale, possession, or distribution of drugs, arrest and convictions should be reported immediately to one's cabinet administrator and Human Resources. It is the supervisor's responsibility to document situations of suspected or actual drug use.
LeTourneau University Sanctions
• The unlawful manufacture, distribution, dispensing, possession, sale, purchase or use of a controlled substance or illegal drugs is wrong, harmful, and prohibited.
• Being under the influence of alcohol, inhalants, or other drugs is prohibited. The unauthorized use or possession of alcoholic beverages and abuse of prescription drugs or over-the-counter drugs is prohibited.
• Employees who violate the substance abuse policy are subject to appropriate disciplinary action up to and including termination. In the case of exempt employees, docking of pay may only be done in full-day increments.
Employee Penalties for Violation of Policy
Any employee who violates this policy shall be immediately suspended pending completion of an investigation. During the course of an investigation, the suspected employee shall have the opportunity to provide an explanation. In the event that a determination is made by the University that the employee or student worker has violated this policy, further disciplinary action may result, up to and including termination of employment, suspension or expulsion from attending LeTourneau University.
Any employee arrested for a criminal drug or alcohol related infraction will be required to notify their supervisor prior to returning to work and, the supervisor will make written notification to Human Resources as soon as possible but no later than 24 hours of the employees return to work. Employees that have been convicted of any criminal drug or alcohol related offense shall notify their supervisor prior to returning to work and the supervisor shall notify Human Resources prior to scheduling the employee for work. The University will take the following actions: Place the employee on administrative leave pending investigation. Take appropriate
disciplinary action against such employee, up to and including job termination. Failure to notify the supervisor of arrest or conviction could result in disciplinary action up to and including termination.
Bus Drivers and other faculty, staff or students who may be otherwise authorized to drive students and others on trips or athletic events will be required to comply with the arrest and conviction notification requirements of this policy and CDL codes if applicable.
Legal Penalties and Sanctions Applicable to Drug and Alcohol Use of Students or Faculty/Staff
A. Federal Penalties and Sanctions
21 United States Code 844(a):
1st conviction: Up to one year imprisonment and fined at least $1,000 but not more than $100,000, or both.
After 1 prior drug conviction: At least 15 days in prison, not to exceed 2years, and fined at least $2,500 but not more than $250,000, or both. After 2 or more prior drug convictions: At least 90 days in prison, not to exceed 3 years, and fined at least $5,000 but not more than $250,000, or both.
• Special sentencing provisions for possession of crack cocaine: Mandatory at least 5 years in prison, not to exceed 20 years, and fined up to $250,000, or both, if:
(a) 1st conviction and the amount of crack possessed exceeds 5 grams.
(b) 2nd crack conviction and the amount of crack possessed exceeds 3 grams.
(c) 3rd or subsequent crack conviction and the amount of crack possessed exceeds 1 gram.
Special sentencing provisions for possession of flunitrazepam: Imprisoned for not more than 3 years and/or fined.
21 United States Code 853(a)(2) and 881(a)(7): Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than one year imprisonment. (See special sentencing provisions re: crack.)
21 United States Code 881(a)(4):
Forfeiture of vehicles, boats, aircraft, or any other conveyance used to transport or conceal a controlled substance.
18 United States Code 922(g): Ineligible to receive or purchase a firearm.
Revocation of certain federal licenses and benefits, e.g., pilot licenses, public housing tenancy, etc., are vested within the authorities of individual federal agencies.
B. State Penalties and Sanctions
Texas Penal Code Sec. 49.02: Being intoxicated in public such that one is a danger to oneself or others is a Class C misdemeanor, punishable by a fine of up to $500.
Texas Alcoholic Beverage Code Sec. 1.05, 101.31:
It is illegal to possess or distribute alcoholic beverages in a dry area. Violation of this law is a Class B misdemeanor and carries a penalty of up to $2,000 and/or up to 180 days confinement.
Texas Alcoholic Beverage Code Sec. 106.02, 106.04-106.05, 106.071:
The purchase, possession, or consumption of alcoholic beverages by a person under 21 years of age subjects that person to a fine of up to $500 for the first offense and at least $250 up to $2,000 for the second offense and/or 180 days confinement.
Texas Alcoholic Beverage Code Sec. 106.06: Furnishing alcoholic beverages to a minor is a Class A misdemeanor and punishable by a fine of up to $4,000 and/or up to one year in jail.
Texas Education Code Sec. 37:122:
The possession of an intoxicating beverage on the grounds of any public school is a Class C misdemeanor and carries a penalty of up to $500.
Texas Penal Code Sec. 49.04:
Driving under the influence of alcohol is a Class C misdemeanor and punishable by a fine of up to $500 and a minimum confinement of 72 hours and/or up to 180 days in jail for the first offense and up to a $2,000 fine and a minimum of 30 days confinement and and/or up to 180 days in jail for subsequent offenses.
If found with an open container in the person's immediate possession, the minimum confinement period extends to six days
Texas Alcoholic Beverage Code Sec. 106.07: A person under 21 years of age who misrepresents his or her age for the purpose of purchasing alcohol beverages commits a Class C misdemeanor and may be punished by a fine of up to $500.
Texas Health and Safety Code Sec. 481.102-106, 481.115-118:
The illegal distribution, possession, or use of controlled substances may be punished by 5 years to life in prison and up to a $250,000 fine.
Texas Health and Safety Code Sec. 481.112-120:
The delivery or possession of controlled substances with the intent to manufacture controlled substances is punishable by a jail term of 10 years to life and up to a $250,000 fine.
Texas Health and Safety Code Sec. 481.122:
The distribution of marijuana to a minor is punishable by 2 to 20 years in prison and/or up to a $10,000 fine.
C. Local Penalties and Sanctions
Longview Code Sec. 10-8 (b): During certain hours in public unlawful:
It shall be unlawful for any person in the city to consume any alcoholic beverage in any public place or for any person to possess any alcoholic beverage in any public place for the purpose of consuming the same in such public place at any time on Sunday between the hours of 2:15 a.m. and 12:00 noon, and on all other days at any time between the hours of 2:15 a.m. and 7:00 a.m. Alcoholic beverages may not be sold in public places at any time on Sunday between the hours of 2:00 a.m. and 12:00 noon, and all other days at any time between the hours of 2:00 a.m. and 7:00 a.m., unless otherwise provided for by statute or ordinance.
Longview Code Sec. 64-21. Alcoholic Beverages in Parks:
• A person commits an offense if the person possesses or consumes an alcoholic beverage in a park.
• A person commits an offense if the person enters or remains in a park while having any detectable amount of alcohol in the person's system.
• Unless otherwise specifically set forth in state law as adopted, allegation and evidence of culpable mental state are not required for the proof of an offense defined by this section.
Alcohol and Drug Abuse Support Services
LETU's Student Life Staff and the LETU Center for Counseling are available to assist students seeking help for alcohol and drug abuse problems. The support offered includes:
• Assessment – meeting with students to assess the extent of their problem with alcohol or other drugs.
• Intervention – working with various personnel in an attempt to reach out to people in trouble and provide them access to appropriate help.
• Short-term Counseling – as appropriate, providing counseling to students who can benefit from therapy sessions.
• Referral/Aftercare – assisting students in finding specialized care including outpatient therapy or inpatient treatment.
• Campus Awareness – working with student organizations to coordinate projects or programs to focus attention on the dangers of drug and alcohol abuse and also problems of dependency.
• Education – giving presentations and online training on the effects of chemical dependency and/or alcohol and drug abuse.
Long-term rehabilitation and therapy is not provided through the University, but information and referrals to such services available locally will be furnished.
The following organizations provide assistance to individuals dealing with drug and alcohol problems:
• LeTourneau University Center for Counseling 903-233-3490
• Health Core Mental Health Crisis Line – 1-800-832-1009
• Good Shepherd Medical Center Switchboard – 903-315-2000
• East Texas Clinic (Opiate Addiction Support) – 903-759-4966
• Women's Center of East Texas – 1-800-441-5555
• East Texas Council of Alcoholism and Drug Abuse – 903-753-7633 or 1-800-441-8639
• National Helpline (Substance Abuse and Mental Health Services Administration) 1800-662-HELP
• Alcoholics Anonymous www.aa.org
• Celebrate Recovery – www.celebraterecovery.org
Further information about drug and alcohol treatment options for employees is described in the University Faculty/Staff Handbook.
The Dean of Students has overall responsibility to administer, support, and enforce the Drug and Alcohol Prevention Policy to students.
The Director of Human Resources has overall responsibility to administer, support, and enforce the Drug and Alcohol Prevention Policy to employees.
The University has appointed a Standing Committee to implement and review programs and policies to support alcohol and drug prevention. This committee is composed of:
• Dean of Students
• Director of the LeTourneau University Center for Counseling
• Chief University Police
• Director of Human Resources
• Director of Health Services
• Student Representative
• Director of Residence Life
• Senior Director of Student Financial Services
• Director of Athletics
Any member of the campus community who violates the Drug and Alcohol Prevention Policy will be subject to disciplinary action:
• A student who violates the Drug and Alcohol Prevention Policy is subject to referral and adjudication through the student conduct process and applicable local or state legal authorities.
• A student organization that violates the Drug and Alcohol Prevention Policy is subject to referral to the applicable student organization conduct process with possible sanctions including a written reprimand, education mandates, restriction, or loss of privileges, and loss of official recognition. Individual members of the student organization may also be referred to the student conduct process for their involvement in the violations pursuant to this section.
• An employee (e.g., faculty and staff) who violates the Drug and Alcohol Prevention Policy will be referred to the Office of Human Resources for appropriate action according to the Faculty/Staff Handbook and applicable local, state, and federal law.
• A contractor or vendor performing work on University property found to be in violation of the Drug and Alcohol Prevention Policy will be subject to sanctions commensurate with the offense consistent with local, state, and federal law, up to and including termination of contract.
• A visitor to campus found to be in violation of the Drug and Alcohol Prevention Policy will be subject to sanctions commensurate with the offense consistent with local, state, and federal law, up to and including removal from University property.
Distribution of Annual Notification
Annual Notification will be distributed to students each Fall and in the Spring to students beginning their LETU enrollment in Spring through email. Notice of this policy will also be included in the Student Handbook, which is available on the university website. A notice of this handbook and links to it is sent out by email at the start of each semester. This process is coordinated by the Office of Student Life.
Annual Notification will be distributed to employees through email each September. New employees will also receive notification of this policy during New Employee Orientation. This process will be coordinated by the Human Resources office.
In compliance with the Drug-Free Schools and Campuses Regulations, LETU will conduct a biennial review of Drug and Alcohol Prevention programs and policies to determine program effectiveness and consistency of policy enforcement, and to identify and implement any needed changes. This review will be conducted by the Dean of Students, with support and cooperation from the University Drug and Alcohol Prevention Program Committee. The biennial review will be published in January of odd years reporting on the previous two years of program efforts.
II. COMMUNITY COVENANT A VISION FOR LIFE TOGETHER
How beautiful on the mountains are the feet of those who bring good news, who proclaim peace, who bring good tidings, who proclaim salvation, who say to Zion, "Your God reigns!"
LeTourneau University is an institution of higher learning with a rich history of preparing students for meaningful work across the globe, a life of faithfulness to Jesus Christ, a particular vocational calling, and the advancement of the Kingdom of God. The University's Purpose Statement reflects the history, mission, vision, and goals of the school and its own vocation as a Christian organization.
As an academic faith community in the evangelical Christian tradition, LeTourneau University offers a residential and online community experience conducive for Christian growth. The institution has always been committed to Christian discipleship through strong academics and hands-on training, mutual spiritual encouragement of faculty and staff, intentional mentorship of students, and devotion to Christian practices in accordance with the Scriptures. As an interdenominational institution with a broadly Christian and evangelical Statement of Faith, LeTourneau is a community bonded by the essentials of historic and orthodox Christian beliefs and practices that are common to Christians across the world and through the ages. Holy Scripture is the institution's cornerstone for faith, life, and practice. LeTourneau University exists to serve the local and universal Church by offering particular gifts to the world that are possible through a healthy academic faith community. LeTourneau University is a collection of trustees, administrators, faculty, and staff, committed to its evangelical Christian heritage and mission, who seek to show Christian charity and hospitality to people of all backgrounds, perspectives, and faith walks. Therefore, we are an institution that welcomes students and guests who identify with our Christian faith, and we also welcome those who may not those who may be devoted to another religion or are unsure of faith and religion as a whole, and who also desire to contribute to LeTourneau's particular academic and Christian faith community.
For the sake of fulfilling the community's purposes, its diverse members and guests voluntarily enter into a social compact. At LeTourneau we call this social compact our Community Covenant. For LeTourneau's Community Covenant to serve its stated purposes, it is crucial that each person understand and embrace it as the guiding document for life and work together. In joining this covenant we are joining in a compact with others of the LeTourneau University community. If one does not wish to abide by the provisions of this compact, they should not participate in the LeTourneau University community. But if we do agree to it, it should be with the full intention of living with integrity under its provisions.
COMMUNITY LEADERS: TRUSTEES, ADMINISTRATION, FACULTY, AND STAFF
Christians believe that when God, who is Father, Son, and Holy Spirit, calls us, he gathers us into community and promises to live in our midst. By the grace of God, this community becomes godly and, in this way, participates in the Triune God's mission by becoming a beacon of light and hope like a candle on a stand or a city on a hill. In response to this gracious call, the community cultivates virtues: qualities, habits, and dispositions that shape us for membership in community and sharing in God's mission to bless all nations through his people. All of the behavioral policies at LeTourneau, whether stated positively or negatively, aim at this blessing: godly life in community, that is, human flourishing.
The Scriptural foundation of this godly community is represented in Jesus' two great commandments: "Love the Lord your God with all your heart and with all your soul and with all your mind," and, "Love your neighbor as yourself" (Matt. 22:37-40). Jesus himself perfectly demonstrated this pattern of loving God and loving others in obedience to God's Word. Acknowledging our dependence on the power and grace of God, the leaders of the LeTourneau University community humbly covenant to live according to this ideal.
The goal of academic life at LeTourneau University is to live, work, serve, and worship together as an educational community in response to this vision of loving God and neighbor as human flourishing. For this reason, our aim as an academic community is not merely the transmission of information; it is the development of whole persons who will build the church and benefit society worldwide, "…who see life's work as a holy calling with eternal impact." Along with the privileges and blessings of membership in such a community come responsibilities. The leaders of the LeTourneau University community take these responsibilities seriously.
With that context, the trustees, administration, faculty, and staff of LeTourneau University aspire to:
• Cultivate a teaching and learning atmosphere that is committed to Christian growth and virtues;
• Fulfill this vision for human flourishing for life within community at LeTourneau;
• Clarify and affirm the institution's perspective on social and moral issues that bear upon life within the LeTourneau community;
• Remove whatever may hinder us from our calling as a Christ-centered academic community;
• Foster a healthy Christian environment that is sensitive to students who may not selfidentify as Christian or personally align with the institution's position on particular social issues or community ideals;
• Encourage one another to see that living for Christ involves dependence on God's Spirit and obedience to his Word, rather than a passive acceptance of prevailing practices.
The leaders of our community affirm the Bible as our standard for life and worship both within the LeTourneau University community and for the universal church. We believe that the Bible is the rule of faith and practice and, while application requires wisdom and care, Scripture outlines a vision of true human flourishing and is the ultimate standard for answering questions of
character and behavior in community (2 Timothy 3:16-17). In turn, we believe that Scripture outlines a human being's proper posture toward God, creation, oneself, and others. Trusting God's grace and power, we are committed to heeding God's manifold call to:
• Acknowledge the Lordship of Christ over all of life and thought. This involves a wholehearted obedience to Jesus and careful stewardship in all dimensions of life: our time, our possessions, our God-given capacities, our opportunities (Deut. 6:5-6;1 Cor. 10:31; Col. 1:18; 3:17);
• Love God with our whole being, including our minds, and to love our neighbor as ourselves. Christ-like love should be the motive in all decisions, actions, and relationships (Matt. 22:37-40; Rom. 13:8-10; 1 John 4:7-12); The call to pursue holiness in every aspect of our thought and behavior (2 Cor. 7:1; 1 Thess. 4:7; Heb. 12:14; 1 Pet. 1:15-16);
• Exercise our Christian freedom responsibly within the framework of God's Word, humbly submitting ourselves to one another (1 Pet. 5:5; Eph. 5:21) with loving regard for the needs of others (Phil. 2:3-11; Rom. 14:1-23; 1 Thess. 4:9);
• Treat our own bodies, and those of others, with the honor due the very temple of the Holy Spirit (1 Cor. 6:17-20);
• Show evidence of the Holy Spirit who lives within Christians, such as "love, joy, peace, patience, kindness, goodness, faithfulness, gentleness and self-control" (Gal. 5:22-23);
• "Put on" compassion, kindness, humility, gentleness, patience, forgiveness, and supremely, love (Col. 3:12-14);
• Seek righteousness, mercy and justice, particularly for the helpless and oppressed (Prov. 21:3; 31:8-9; Micah 6:8; Matt. 23:23; Gal. 6:10);
• "Love your enemies" and pursue peace and reconciliation even when suffering wrongdoing (Matt 5:43-44; Rom 8:18; 2 Cor 5:18; 13:11; Phil 3:10; 1 Pet 2:19; 3:8-9);
• Love and side with what is good in God's eyes, and abhor what is evil in God's eyes (Amos 5:15; Rom. 12:9, 16:19);
• Uphold the God-given worth of human beings, from conception to death, as the unique image-bearers of God (Gen. 1:27; Psalm 8:3-8; 139:13-16);
• Pursue unity and embrace ethnic diversity as part of God's design for humanity and practice racial reconciliation as one of his redemptive purposes in Christ (Isa. 56:6-7; John 17:20-23; Acts 17:26; Eph. 2:11-18; Col. 3:11; Rev. 7:9-10);
• Uphold chastity among the unmarried (1 Cor. 6:18) and the sanctity of marriage between a man and woman (Gen 2:24; Matt 19:5; Eph 5:31; Heb. 13:4);
• Be people of integrity whose word can be fully trusted (Psalm 15:1-4; Matt. 5:33-37);
• Give faithful witness to the Gospel (Acts 1:8; 1 Pet. 3:15), practice good works toward all (Gal. 6:10; Eph. 2:10; Heb. 10:24; 1 Pet. 2:11; Titus 2:7-8), and live lives of prayer and thanksgiving (1 Thess. 5:17-18; James 5:16).
• Obey the laws of our land in so far as they cohere with the laws of God as revealed in Scripture (Rom 13:1; Dan 3:14-18; Psalm 94:20; Acts 5:29; Eph. 6:12; 1 Pet 2:13);
• Keep Sabbath by resting and pausing for restoration, recreation, and worship within a particular week (Gen 2:2-3; Exod 20:8-11; 31:12-17; Levs 26:34-25; Deut 5:12-17; Mark 2:27; Luke 6:5; Heb 4:1-4).
The call to participate in the worship and activities of the local church, which forms the basic biblically-mandated context for Christian living (Acts 2:42-47; Heb. 10:25; 1 Tim. 3:14-15).
ALL COMMUNITY LEADERS, STUDENTS AND GUESTS OF LETOURNEAU UNIVERSITY
Embracing Campus Standards
We believe the aspirations and commitments of LeTourneau's leaders expressed above will manifest in a distinctly Christian way of life personally and corporately, an approach to living we expect students and guests to honor and respect. To foster the kind of atmosphere most conducive to becoming the Christian community of faith, learning, and living that LeTourneau University desires to be, the University has adopted institutional standards for all leaders, students, and guests. This involves exemplifying those attitudes and actions the Bible teaches as virtues and avoiding those the Bible portrays as sinful.
As a Christian institution that draws on the best of the nearly twenty-one centuries of Christian life and reflection, LeTourneau emphasizes the importance of practices and habits that embody discipleship and offer up our hearts, minds and bodies to God. In the history of ethical reflection, "virtue" is often used to speak of a way of life that is in accord with the purpose or goal of humanity. It is for this reason that LeTourneau's mission speaks of "cultivating Christian virtue." LeTourneau seeks to orient human persons toward the goal revealed in Jesus Christ a goal spoken of in various ways in Scripture: walking with God, friendship with God, life in the Spirit, membership in the body of Christ, participation in God, life in Christ, in short, salvation and redemption.
At the very center of virtuous Christian life is love the love demonstrated in Jesus' birth, life, crucifixion, death, resurrection and ascension to the right hand of the Father, and poured into our hearts through the Holy Spirit. Before the final coming of Jesus Christ, this love is supported by faith and hope the three theological virtues (1 Cor 13:13). Alongside these stand the qualities praised in Jesus' teaching and those of his apostles, and the virtue lists of the early church: humility, generosity, kindness, purity, temperance, diligence, etc. These lists build upon the declarations of God's character and the calls for human behavior that correspond to God's character in the Old Testament (Exodus 34:6; Isaiah 11:1-3a; Hosea 2:19-20; and Micah 6:8) as well as the descriptions of virtue in other texts (notably Psalms and Proverbs). We believe the LeTourneau community leaders, students, and guests are called to contribute to the good of one another by seeking these virtues of the Christian tradition.
Scripture also condemns a range of vices, attitudes and behaviors that run against the grain of his vision for human flourishing and community thriving. We believe the LeTourneau community is called to avoid what Scripture prohibits, such as the following:
• Pride, dishonesty, stealing, injustice, prejudice, immodesty in dress or behavior, slander, gossip, vulgar or obscene language, blasphemy, greed and materialism, covetousness, the taking of innocent life, and illegal activities (Prov. 16:18; 1 Cor. 6:10; Exod. 20:7; Rom. 13:9; Col. 3:8-9; James 2:1-13; Gal. 3:26-29; Rom. 13:1-2; 1 Tim. 2:8-10; Heb. 13:5-6);
• Violence, intimidation, harassment, or verbal and/or physical assault, including subjecting another person or group to abusive, threatening, intimidating, or harassing actions, including, but not limited to, those based on race, religion, gender, disability, age, economic status, ethnicity, national origin or sexual orientation. This includes any communication that attacks or interferes with a person conducting his or her customary affairs, puts the person in fear for his or her safety, or causes actual physical injury (Psalm 7:9; Isaiah 60:18; Eph 4:29; Gal 3:27-29).
• Hypocrisy, self-righteousness, and legalism, understood as the imposition of extrabiblical standards of godliness by one person or group upon another (Acts 15:5-11; Matt. 16:6; 23:13-36);
• Sinful attitudes and behaviors such as "impurity and debauchery; idolatry and witchcraft; hatred, discord, jealousy, fits of rage, selfish ambition, dissensions, factions and envy; drunkenness, orgies, and the like" (Gal. 5:19-21);
• Sexual immorality, such as the use of pornography (Matt. 5:27-28), pre-marital sex, adultery, homosexual behavior and all other sexual relations outside the bounds of marriage between a man and woman (Rom. 1:21-27; 1 Cor. 6:9-10; Gen. 2:24; Eph. 5:31).
We also believe that there are community practices that are wise to standardize in light of the University's particular setting. These are foundational principles that embody self-control, relinquishing personal rights for the benefit of the corporate body, and sensitivity to the heritage and practices of other Christians and those of other faiths.
• LeTourneau University and all LeTourneau University-related functions will be alcoholfree and tobacco-free. This means that the possession or consumption of alcohol or the use of tobacco in any form will be prohibited in, on, or around all campus properties, owned or leased. The same prohibition applies to all LeTourneau University vehicles, whether on or off campus, and to all LeTourneau University events or programs, wherever they may be held.
• All residential students, even if of legal age, are prohibited from the consumption of alcohol or the use of tobacco in all settings, during and in between academic semesters. This includes all undergraduate or graduate students living on campus or commuting to campus. This also includes any students technically registered as "global" (online) students but who engage in residential activities, resources, courses, or are a member of a LeTourneau athletic team or club sport.
• Other members of the University community will use careful and loving discretion in any use of alcohol. They will avoid the serving and consumption of alcohol in any situation that residential students of LeTourneau are or likely to be present.
• All members of the LeTourneau University community will take care to avoid any entertainment or behavior, on or off campus, which may be immodest, sinfully erotic, or harmfully violent. On-campus dances will take place only with official University sponsorship.
Other rules and regulations necessary for orderly community life are listed in the appropriate student, faculty, and employee handbooks, as well as in LeTourneau University policies.
Exercising Responsible Freedom
Commensurate with these campus standards, the LeTourneau University community seeks to foster the practice of responsible Christian freedom (Gal. 5:13-14; 1 Pet. 2:16-17). This requires a wise stewardship of mind, body, time, abilities and resources on the part of every member of the community. Responsible freedom also requires thoughtful, biblically-grounded choices in matters of behavior, entertainment, interpersonal relationships, and applications of Christian faith and practice.
"You are not your own. You were bought at a price. Therefore honor God with your body." (I Corinthians 6:20)
Of particular concern in a collegiate environment are those issues related to alcohol, illegal drugs, and tobacco. While the use of illegal drugs or the abuse of legal drugs is by definition illicit, and the use of tobacco in any form has been shown to be injurious to health, the situation regarding beverage alcohol is more complex. The Bible requires moderation in the use of alcohol, not necessarily abstinence. Yet the fact that alcohol is addictive to many, coupled with the biblical warnings against its dangers, also suggests the need for caution. The abuse of alcohol constitutes one of our society's greatest substance abuse problem, not to mention the fact that many Christians avoid it as a matter of conscience. Thus the question of alcohol consumption, for example, represents a prime opportunity for Christians to exercise their freedom responsibly, carefully, and in Christ-like love. The LeTourneau University community also encourages responsible freedom in matters of entertainment, including the places where members of the University community may seek it, such as television, movies, video, theater, concerts, dances, gaming and the internet. The University assumes its members will be guided in their choices by the wisdom of Scripture, such as:
"Whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable, if anything is excellent or praiseworthy, think about such things." (Philippians 4:8) "…And whatever you do, whether in word or deed, do it all in the name of the Lord Jesus, giving thanks to God the Father through Him." (Colossians 3:17)
LeTourneau University's community leaders trustees, administration, faculty, and staff desire an academic faith community of people committed to Christian and biblical aspirations for human flourishing, marked by integrity, responsible freedom, and dynamic, Christ-like love; a place where the name of Jesus Christ is honored in all we do; a place where the Christian student can be nurtured in their faith; and a place where the non-Christian student and guest respect the Christian aspirations of this community while experiencing a safe and hospitable learning and living environment as a full community participant.
This requires that all members exhibit trustworthiness by taking the commitment to this covenant seriously as covenant keepers, whatever pressures we may face to do otherwise. Being faithful to one's word is a matter of integrity. "Lord, who may live on your holy hill?" asks the Psalmist. "He who keeps his oath, even when it hurts" (15:4), is the reply. Integrity dictates that if we have voluntarily placed ourselves under LeTourneau's Community Covenant we must make every effort to fulfill our commitment by living accordingly.
Keeping our covenant may also on occasion require that we take steps to hold one another accountable, confronting one another in love as we work together to live in faithfulness both to God's Word and to our own word (Col 3:16). Such loving acts of confrontation, repentance, and forgiveness are at times difficult, but when performed in the right spirit (Gal. 6:1) they serve to build godly character for both the individuals involved and the community as a whole.
"…speaking the truth in love, we will grow to become in every respect the mature body of him who is the head, that is, Christ." (Ephesians 4:15)
*Approved by the LeTourneau University Board of Trustees on February 27, 2017.
**Thanks is due Wheaton College, Westmont College, John Brown University, Messiah College, and Gordon College for our use of various concepts and language from their institutional statements in creating LeTourneau University's Community Covenant.
III. FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA)
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies. Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record; however, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:
• School officials with legitimate educational interest;
• Other schools to which a student is transferring;
• Specified officials for audit or evaluation purposes;
• Appropriate parties in connection with financial aid to a student;
• Organizations conducting certain studies for or on behalf of the school;
• Accrediting organizations;
• To comply with a judicial order or lawfully-issued subpoena;
• Appropriate officials in cases of health and safety emergencies; and
• State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, directory information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance; however, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them.
More information about FERPA is available from the Department of Student Life or visit the Academic Policies section of the academic catalog at www.letu.edu/catalog
IV. GUEST SPEAKER/LECTURER POLICY
As an institution of learning, LeTourneau University seeks to enrich learning by inviting speakers and lecturers that speak to student groups, classes, and other constituent groups. Invitations to speakers are made by faculty members, academic and administrative units, and by authorized representatives of recognized and approved student organizations. Student organizations that
invite speakers need the specific written approval of their approved sponsor or advisor. Individuals, acting apart from their appropriate roles, are not authorized to invite speakers to the University.
LeTourneau University reserves the right to approve the on-campus appearance of guest speakers and lecturers. When in doubt of the appropriateness of inviting a speaker, individuals or groups are expected to reference the proposed invitation with the appropriate Cabinet officer. If the speaker/guest is known for a position or is likely to promote a position inconsistent with the University mission or Christian principles described in the Student Handbook or represents a lifestyle inconsistent with the University mission, the host must take the appropriate steps as a part of that same program to also present a Christian worldview.
When inviting persons who are either candidates for public office or who represent a person running for public office or who represent a particular partisan political position, it is necessary to have as a part of that program of information, a person representing the other candidate or partisan position. In all cases, care must be given to avoid any implication of the University's involvement with or support of a particular political candidate.
In all invitations to guest speakers and in all communication with guests, great care should be taken to communicate respectfully, clearly stating the perspective of the University while providing a welcome and hospitable environment. All invitations should clearly state the purpose of the invitation, the nature and content of the requested speech, the proposed audience and the time, place, and expected length of the proposed address. Please notify the Office of University Relations when the speaker provides opportunity for publicity to the University.
V. MEDIA RESTRICTIONS PIRACY
From a technology perspective, sharing music, videos, games and apps is easy. However, just because you can share doesn't mean legally you can. Piracy is theft. As the owner of a technology device (laptop, phone, Internet streaming) it is your responsibility to know the details of the agreement for the items you share. Generally, it is not allowed to borrow or copy digital items with someone else. Read the license carefully to make sure that it is acceptable to transfer a digital item to more than one computer or to another person. Keep in mind that streaming services like Netflix, Spotify and others are included in this restriction. Sharing passwords or accounts or adding a fellow student to your "family" plan is usually not allowed. It is equally illegal to copy or share copyrighted music, texts, videos, films, or any other media. More details can be found here: http://www.letu.edu/filesharing
LeTourneau University maintains a series of public and private computer networks. Unauthorized accesses and/or attempts at unauthorized access (hacking) into any university network or system or into any computer device not owned by the student are strictly prohibited. Hacking to gain illegal entry to any University network or the distribution of University data (gained legally or illegally) without written permission may result in suspension or dismissal from the University, civil or criminal prosecution, and other legal penalties. Individuals found to be in violation of the above policy may be subject to immediate disconnection from the network or revocation of computing and network privileges, pending the appeal process.
For additional information also see: Information Technology Services and Guidelines
APPROPRIATE MEDIA CONTENT
Beyond consideration for copyright law, video games rated 'M' or higher, television programming rated 'TV-MA', and movies rated 'R' or higher – or content equivalent Not Rated/NR media – may not be played or displayed in public areas. For purposes of this policy, public areas include, but are not limited to: residence hall lounges and lobbies, the Village Center, the Little Theater, the AFSC Game Room, the AFSC Media Room, and all classrooms. Exception to this policy can be granted for use in an educational setting or in a university sponsored event. Approval must be granted by an LETU Faculty member or a Student Life Staff member.
VI. ANTI-HARASSMENT POLICY
LeTourneau University is committed to vigorously enforcing the policy against harassment including, but not limited to, sexual harassment, sexual violence, coercion, intimidation, and exploitation. Other examples of harassment include unwelcome slurs, jokes, comments, graphic or physical conduct, or other intimidating, hostile, or offensive communication relating to an individual's race, religion, sex, age, national origin, or disability.
If a student, student worker, employee, or University guest feels he or she has been or are being harassed, he or she should communicate with the alleged harasser and request that the behavior stops immediately and/or propose a course of action to resolve the situation. If the matter cannot be resolved at that level or if the individual does not feel comfortable communicating directly with the alleged harasser, then they should report the event. Traditional and nontraditional students should report the event(s) to the Office of the Dean of Students (903-233-4410). If the student feels uncomfortable reporting the event to the Dean of Students, the student may contact the Human Resources Director (903-233-4171) or any other University official they trust. Student Workers, employees, and guests of the University may report to the Human Resources Director (903-233-4171).
Reports of harassment should include the following information: name and contact information for both the person feeling harassed and the alleged harasser, a description of the specific acts alleged (including dates, times, and locations), names of any potential witnesses, and action taken by any party to address the behavior.
If the alleged behavior includes physical violence, the University would encourage the alleged victim to report the incident to University Police. All reported or suspected occurrences of harassment will be promptly and thoroughly investigated. The investigation will begin with 10 working days of the receipt of the complaint. All harassment complaints will be investigated as quickly as possible, generally within 30 working days. In all cases where a student is alleged as either party, the Human Resources Director will consult the Dean of Students. Harassment complaints involving minors (individuals under 18 years of age) will be reported by the Human Resource Director to the University Police, and the minor' parent or legal guardian will be notified of the complaint, as FERPA laws allow and is appropriate for the situation.
Where harassment is determined to have occurred, the University will take prompt, appropriate disciplinary action, including written warnings and possible suspension without pay, transfer and/or termination for employees; and disciplinary warning, probation, suspension, or dismissal
for students. Retaliation against anyone who files harassment complaints or cooperates in the investigation of the same is not permissible and will not be tolerated.
See also: XII. SEXUAL MISCONDUCT POLICY (Title IX)
VII. SOLICITATION AND SIGN-POSTING SOLICITATION
For the protection of students, no solicitation of any type (selling, promoting, distributing pamphlets, and posting notices) is permitted by students or others on the University campus in offices, residence halls, village apartments, through CPOs, or University digital platforms. No personal business (music lessons, computer sales, etc.) may be operated from any campus location without a letter of permission from the Dean of Students, which will be placed on file in the Office of Student Life. Personal items may be advertised for sale in approved posting locations. Approval must be obtained through the Office of Student Life.
Any student wanting to post a sign/poster/announcement in any campus facility must abide by the following guidelines:
• The Office of Student Life must approve all announcements before posting. You must fill out an Accountability Form (available from the Office of Student Life) each time you post. Publicity bulletin boards are located in these five buildings:, Longview Hall, Glaske Hall, Belcher Center, Solheim, and the Allen Family Student Center. Posters hung in these buildings must be confined to these bulletin boards.
• Failure to confine posters to these locations may result in loss of publicity privileges.
• Removal of posters is the responsibility of the organization represented. Failure to remove posters by the date stamped on them may result in loss of publicity privileges.
• Any postings in residence halls do not need to be approved by Student Life, but they need to be cleared with the Resident Director for that area. Any postings in the residence halls may be removed by the RD, at their discretion.
• Classifieds/Want-Ads/For Sale circulars may be posted on the Publicity bulletin boards.
• In the Dining Hall, only large, butcher-paper banners and table tents may be posted. Any posters in the Dining Hall must be approved by the Office of Student life and may be removed at the discretion Student Life or the General Manager of Bon Appetit Management Co. Table tents must be approved by both the Department of Student Life and the General Manager of Bon Appetit Management Co.
• Circulars sent out in CPOs must be approved on a case-by-case basis by the Office of Student Life and are limited to items that affect a substantial portion of the campus.
• Other creative publicity ideas are encouraged but must be approved on a case-by-case basis by the Department of Student Life.
• The LeTourneau Buzz app is not to be used to promote private businesses. Class related businesses are permissible.
VIII. STUDENT COMPLAINT POLICY
The student complaints policy provides guidance as to how the University defines written complaints, the structure for communication and resolution of complaints, and the systematic means for documenting complaints and resolutions. A good faith effort will be made by the institution to reach a resolution that is beneficial to those involved in a formal complaint.
Written student complaint – any written complaint from a student to a member of the President's Cabinet or an academic Dean. These complaints include but are not limited to complaints initially sent to a staff or faculty member but did not reach resolution. If resolution is not reached after initially attempting resolution through a staff or faculty member, the student is responsible for making a written student complaint to a cabinet member or Dean.
Written student complaints must be sent in one of the following formats: email, letter, or the digital Formal Complaint Form. There are two types of written student complaints, which are formal student complaints and satisfaction complaints. If a student verbally expresses a complaint that meets the criteria of a formal student complaint, the staff or faculty member receiving the complaint should document it in writing and follow the student complaint policy as if the complaint had been presented in writing.
Formal student complaint – any written student complaint that involves a faculty member, staff member, the payment or refund of a charge, student financial aid, a grade, harassment, hazing, student safety, Title IX compliance, or any other issue deemed by a Cabinet member or Dean to be at a severity level requiring in depth investigation.
Satisfaction complaint – any written student complaint that involves an individual's opinion but does not provide enough information or is deemed by a Cabinet member or Dean to be at a severity level below meriting an in-depth investigation. Satisfaction complaints may evolve into a formal student complaint if the student wishes to continue the complaint after the initial attempt at resolution.
Resolution -- the answer to or solution for the complaint. Resolution does not guarantee that the complainant receives the complainant's desired outcome. Some resolutions may involve referring students to other existing appeals processes, such as the process for appealing a grade or disciplinary sanctions. Procedures for Responding to Written Student Complaints The student must submit an email, letter, or digital student complaint form to a member of the President's Cabinet or an academic Dean.
• If the complaint is a grade appeal, the student will be directed to follow the grade appeal process.
• If the complaint concerns harassment, then the University's Anti-Harassment Policy will be followed.
• If the complaint involves a spouse or relative of a Cabinet member or Dean, the Cabinet member or Dean must recuse himself or herself from the resolution process.
When one of the administrators above receives a written student complaint, the administrator must respond to the student within 5 business days for the purpose of acknowledging receipt. If the administrator receives a complaint unrelated to the administrator's area of oversight, the administrator must forward the complaint to the Office of the Provost for distribution to the appropriate party within 5 business days after receipt and communicate to the student that the complaint was forwarded. The receiving administrator must respond to the student within 5 business days of receiving the forwarded complaint for the purpose of confirming receipt.
For formal written complaints, the administrator will coordinate an investigation of the complaint and develop a resolution. The complaint will be investigated, including the source, consideration of previous efforts to resolve the issue, and evaluation of any circumstances surrounding the
event or person. The administrator will send an email to the student within 10 days after initially acknowledging receipt of the complaint for the purpose of providing a written statement of resolution or to inform the student of the progress related to reaching a resolution, as well as a date by which resolution will be reached.
For satisfaction complaints that require additional information from the complainant, the administrator will send an email to the student within 10 days after initially acknowledging receipt of the complaint for the purpose of requesting additional information necessary for facilitating resolution. Within this 10-day time frame, the administrator will provide a written statement of resolution or will inform the student of the progress related to reaching a resolution, as well as a date by which resolution will be reached. All email correspondence regarding complaints will utilize LeTourneau University email addresses.
Student Appeal Process
Upon receiving the resolution response to the written student complaint, the student has the right to appeal to successive levels of administration. Each successive level will have 10 days to respond after the appeal is received. For complaints that were not initially addressed by the President or Provost & Executive Vice President, the student must send the first appeal to the Provost & Executive Vice President. If the student is not satisfied by the Provost & Executive Vice President's resolution response, the student may appeal to the President. The President's decision is final.
If the student exhausts all internal complaint processes, a student may elect to appeal to external agencies.
• LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate, baccalaureate, and master degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org for questions about the accreditation of LeTourneau University. The Commission is to be contacted with a complaint only if there is evidence that appears to support the institution's significant non-compliance with a requirement or standard, according to the form and procedures located at the SACSCOC complaints website.
• Students who would like to make a complaint to the appropriate agency for the State of Texas should consult the Texas Higher Education Coordinating Board's complaint process.
• Students enrolled in online programs who live outside of Texas should contact the appropriate state agency for handling complaints in the student's state. A listing of states that LeTourneau University serves and the corresponding state agency contact information can be found here.
• Students who have exhausted all LeTourneau University appeal processes and believes that the University is in violation of federal laws concerning discrimination against a person with a disability or a member of a protected class should contact the Department of Education Office for Civil Rights, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202-1100 or www.ed.gov/ocr
All communication between the complainant and administration concerning student written complaints, whether a formal written complaint or a satisfaction complaint, will be sent to the Office of the Provost for communication tracking and archiving. If any complaint contains
information that requires additional confidentiality, the President may choose to keep it on file in the President's office. All complaint documentation will be maintained for 7 years after the final date of resolution. The student complaint log will include:
• Date the complaint was sent to the administrator
• Date the administrator acknowledges complaint receipt to the student
• Name of the administrator overseeing the complaint resolution
• Individuals assigned to investigate the complaint
• Date of resolution communication
• General resolution details and results of the investigation
• Dates on which any follow-up communication was sent to the complainant
• Documentation and links to where the complaint communication is maintained
IX. STUDENT INTELLECTUAL PROPERTY POLICY
Intellectual property is defined as patents (inventions and discoveries), trade secrets, copyrights (publications and computer software), and trademarks.
Ownership of intellectual property initially resides with the person who creates the intellectual property. If University personnel (including students) create intellectual property on their own time, without significant use of University facilities or equipment, the creator retains all rights of ownership. Creation of any intellectual property resulting from investigations or research conducted by employees and students of LeTourneau University, on University time or with its facilities or equipment, shall be assigned to the University or its designee. More detailed guidance can be found in the Intellectual Property Policy in the LeTourneau University Policy Index at www.letu.edu/policy.
X. STUDENT RESEARCH POLICY
Student research is seen as a valuable part of the teaching and learning process. All student research must be done under the direction or sponsorship of a faculty or staff member of LeTourneau University. Student research is subject to the same requirements of approval, communication, and appeal as faculty or staff research.
Faculty, Staff, and Students must follow the University policy on University Research, Data Collection, and Assessment as well as the Office of Sponsored Programs (OSP) Policies and Procedures located in the and Faculty-Staff Handbook, as well as with federal guidelines. Students may access these policies by contacting OSP or Student Life.
For the purposes of this policy, a student is defined as an individual for whom any of the following would apply:
• Enrolled in or auditing at least one class, lab, internship, or work-study program,
• Living in University housing, or
• Participating in or representing the university as a part of a field trip, mission experience, sport, club, or organizational activity
As defined at LETU, there are many factors that determine what qualifies as research including the scope and intended purpose of the project. Generally, data collection for a course assignment will not qualify as research. Also, research activities not connected to a student's position, studies, or campus-activities and not conducted with University resources or constituencies will not qualify as LETU defined research. Participation in data collection from external groups may qualify as research. Please consult with your sponsoring faculty or staff member, or OSP for help determining if it qualifies as research.
XI. STUDENTS WITH DISABILITIES
When seeking admission to LeTourneau University, a student with a disability should be aware of admission standards. The standard admissions criteria also apply to students with disabilities who are interested in attending LETU. Extended time SAT and ACT tests will be accepted. A student may choose to self-disclose a disability in the application for admissions. If selfdisclosed, the disability will not enter into the admissions decision.
The appropriate academic support, deemed reasonable and necessary by law, will be provided to students with documented disabilities that have been accepted according to the University's admissions criteria. LETU has no specific programs for students with disabilities; however, the University provides students with disabilities reasonable accommodations in order to provide all students equal access to academic programs and the university experience. The University is unable to lower program requirements; provide individualized supervision; or make modifications or substitute courses if the modification or substitution would fundamentally alter the nature of the educational program. Additionally, requirements that are essential to earning a degree cannot be waived.
All financial aid including federal, state, or private grants; scholarships; and loans will be administered without discrimination to all students, regardless of disability, who is admitted to LeTourneau University. For all LETU students, the amount of financial aid awarded is affected by a reduced course load; students with disabilities who choose a reduced course load should be aware that financial aid is affected.
Students with disabilities are encouraged to self-identify after admission and provide required documentation to the Director for Student Achievement. Students enrolled in an institution of higher education are required to self-identify if they would like to request academic support services on the basis of a disability. Students who need facility adjustments must notify the Director for Student Achievement.
Students are required to provide documentation of a disability to the Director for Student Achievement prior to the provision of academic support services or facility adjustments. In the case of a medical disability of mobility, sensory, health, or physical limitations, a complete medical report and formal diagnosis from a physician is necessary. The deadline for providing
documentation is 60 days prior to the beginning of the initial semester to allow time to provide adequate coordination of service. A student who wishes to identify himself or herself as having a disability must provide documentation of the disability and complete an Accommodation Request and Consent Form.
In the case of a learning or psychological disability, acceptable documentation includes a psycho-educational evaluation and formal diagnosis performed by a licensed therapist who specializes in learning disabilities. The evaluation must delineate the nature of the student's learning problem and describe any factors that entitle the student to academic support services.
Each evaluation must include an assessment of broad cognitive functioning (e.g. the WAIS R test), specific cognitive processing (discussing visual spatial abilities, auditory and visual memory, fine motor ability, executive functions, and selective attention), oral language ability, and achievement levels. All scores must be reported and interpreted. The physical or psychoeducational evaluations must also explain how the student's ability to perform routine school tasks is affected by the disability and recommend modifications that would be reasonable and necessary at LETU.
After appropriate documentation has been provided to the Director for Student Achievement, accommodations will be determined on an individual basis dependent upon documented need for services and the University's assessment of the individual's need as related to the chosen academic program. These services may include liaison with faculty members, promotion of selfadvocacy skills, and securing appropriate classroom accommodations. All LETU students have access to study skills counseling and some tutoring. At the student's request and upon receipt of a signed consent form, the Director for Student Achievement will notify the appropriate faculty of recommended specific accommodations. The student will then meet with instructors to discuss the accommodation. Students must update their requests for accommodations each semester by completing and returning the update form to the Director for Student Achievement prior to the start of each semester. Reasonable accommodation involves a level of shared responsibility, cooperation, and communication among faculty, staff, and students in order to ensure academic integrity and provide equal educational opportunities for students with disabilities. Ultimately, the student is responsible for notifying the Director for Student Achievement if adjustments are not working well.
XII. SEXUAL MISCONDUCT POLICY (Title IX)
LeTourneau University is a Christ-centered academic community, committed to providing and maintaining a learning and working environment that is free from sexual and other forms of harassment and misconduct and that is reflective of our Christian faith and characterized by civility and mutual respect. Sexual Harassment or Sexual Misconduct, in any form, does not reflect the high standards and ideals of our community and will not be tolerated at LeTourneau University. LeTourneau University believes its students, faculty members, employees, and campus guests should experience an environment free from Sexual Misconduct. As an institution of higher education, LeTourneau University has adopted this Sexual Misconduct Policy in an effort to eliminate Sexual Misconduct on our campus through education, training, clear policies, and appropriate consequences for violations of this Policy.
In compliance with federal and state laws, it is the policy of LeTourneau University to prohibit unlawful discrimination or harassment, including Sexual Misconduct, in any form. This policy applies to the following forms of sex discrimination and other misconduct, which are referred to collectively as “Sexual Misconduct”: Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking, and Sexual Exploitation.
I. Statement of Compliance with Title IX
A. Notice of Nondiscrimination
It is the policy of LeTourneau University to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination based on sex in the University's educational programs and activities, in employment policies and practices, in admissions policies, and all other areas of the University. As a faith-based institution, the University is exempted from certain laws and regulations concerning discrimination. The University maintains the right, with regard to admissions, enrollment, employment, and other matters, to uphold and apply its religious beliefs related to, among other issues, marriage, sex (gender), gender identity, sexual orientation, and sexual activity. 2
Sex discrimination is prohibited by Title IX of the Education Amendments of 1972, a federal law that provides that: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” The University is required by Title IX and its regulations not to engage in sex discrimination in its education program or activity, including admissions and employment. Sex discrimination is conduct based upon an individual’s sex that excludes an individual from participation in, denies the individual the benefits of, or treats the individual differently in an education program or activity. Sexual Harassment is a form of sex discrimination. In accordance with Title IX and its regulations, this Policy addresses the University’s prohibition of the following forms of sex discrimination: Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking, and Sexual Exploitation. Allegations of sex discrimination that do not involve Sexual Misconduct will be handled in accordance with the University’s general nondiscrimination and harassment policy.
The University will not tolerate Sexual Misconduct in any form. The University will promptly and equitably respond to all reports of Sexual Misconduct in order to take steps to eliminate the misconduct, prevent its recurrence, and address its effects on any individual and the community.
Inquiries or complaints about Title IX, sex discrimination, Sexual Harassment, or other forms of Sexual Misconduct may be directed to the University’s Title IX Coordinator: Title IX Coordinator
Dr. Kristy Morgan
Vice President for Student Affairs
Student Life Office, Second Floor Allen Family Student Center Office Phone: 903-233-4410
P.O. Box 7001, Longview, TX 75607
Inquiries or complaints may also be directed to the U.S. Department of Education's Office for Civil Rights:
The Office of Civil Rights
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-1100
Telephone: (800) 421-3481
Facsimile: (202) 453-6012
TDD#: (800) 877-8339
B. Sexual Misconduct Prevention
LeTourneau University provides education on Sexual Harassment and Sexual Misconduct, including Sexual Assault, Domestic Violence, Dating Violence, and Stalking, to all members of 3 the University community through mandatory training, campus programs, printed educational materials, and official campus policies. In addition, mandatory training for all new students is provided at the start of the school year to educate students about Sexual Harassment and Sexual Misconduct. All students are required to participate in this training.
C. Title IX Coordinator and Title IX Team
LeTourneau has designated the Vice President for Student Affairs as the Title IX Coordinator and has appointed additional individuals to serve as Deputy Coordinators, who will collectively insure the University’s compliance with Title IX. The University will also train faculty or staff to serve as Investigators, Title IX Hearing Panel members/adjudicators, Appeal Officials, and facilitators of the informal resolution process in the complaint resolution process. These trained faculty and staff will be members of the University’s Title IX Team, along with the Title IX Coordinator and Deputy Coordinators. The University also reserves the right to appoint a trained individual from outside of the University to serve in any role on the Title IX team. The Title IX Coordinator’s responsibilities include the development, implementation, and monitoring of meaningful efforts to comply with Title IX and to end Sexual Misconduct, prevent its recurrence, and address its effects within the community. At LeTourneau University, the Title IX Coordinator oversees monitoring of University policy; implementation and oversight of the complaint resolution processes and procedures, including review, investigation, and adjudication of formal complaints of Sexual Misconduct; distribution of educational materials and training for the campus community; and monitoring all other aspects of the University’s Title IX compliance. These responsibilities include, but are not limited to:
• Ensuring University policies and procedures and relevant state and federal laws are followed;
• Informing any individual impacted by an allegation of Sexual Misconduct, including a complainant, a respondent, or another individual, about the procedural options and processes used by the University, and about resources available at the University and in the community;
• Training and assisting any University employees regarding how to respond appropriately to a report of sex discrimination or Sexual Misconduct;
• Monitoring full compliance with all procedural requirements and time frames outlined in this Policy;
• Evaluating allegations of bias or conflict of interest relating to these procedures;
• Determining whether grounds for appeal under this Policy have been properly stated;
• Ensuring that appropriate training, prevention, and education efforts, and periodic reviews of the University's climate and culture take place;
• Recordkeeping of all incidents reported to the Title IX Coordinator;
• Coordinating the University's efforts to identify and address any patterns or systemic problems revealed by reports and complaints; and
• Assisting in answering questions related to this Policy.
Title IX Deputy Coordinators are individuals appointed by the University's President who assist with the implementation of policy and education, have a shared responsibility for consulting with and supporting the Title IX Coordinator, and may serve as the Coordinator’s designee. Title IX Deputy Coordinators may also be called upon to investigate or adjudicate complaints of Sexual Misconduct; decide appeals; and/or facilitate informal resolutions to complaints. 4
The Title IX Coordinator may appoint a designee to fulfill the functions of the Coordinator under this policy. When this policy refers to actions of the Title IX Coordinator, these actions may be fulfilled by the Title IX Coordinator or the Title IX Coordinator’s designee.
II. Scope of Policy
This Policy applies to all University community members, including students, employees, faculty, staff, temporary employees, trustees, volunteers, vendors, independent contractors, visitors, guests, applicants for admission or employment, and any individuals regularly or temporarily employed, studying, living, visiting, conducting business or having any official capacity with the University or on University property. This Policy may also apply to individuals who interact with University community members under certain circumstances. All University community members are required to follow University policies, and all community members are protected by this Policy.
This Policy applies to Sexual Misconduct that is committed by or against a University community member that:
• occurs on campus or University property, such as a residence hall, classroom, or on-campus event;
• occurs at University-sponsored events or programs that take place off campus, such as study abroad and internships; or
• occurs off campus and outside the context of a University-sponsored event or program, but that the University determines may (i) have continuing adverse effects on campus, University property, or in a University program or activity, (ii) substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, University property, or in University program or activity, or (iii) create a hostile environment for community members on campus, University property, or in University program or activity.
Students and employees are expected to comply with the University’s policies on Sexual Misconduct whether on or off campus. Any student or employee who violates the University's policies on or off campus may be subject to disciplinary sanctions. This Policy applies to Sexual Misconduct within the scope of Title IX, as well as Sexual Misconduct committed by or against a University community member that does not fall within the scope of Title IX. More information about what Sexual Misconduct falls within the scope of Title IX is provided in section IV. Prohibited Conduct below and more information about the process applicable to different types of Sexual Misconduct is provided in section VIII. The University’s Complaint Resolution Process below. This Policy applies regardless of the sexual orientation or gender identity of any of the parties. Although the University maintains its right to uphold and apply its religious beliefs with regard to sexual orientation and gender identity, the University has no tolerance for any form of Sexual Misconduct committed against any individual, regardless of the individual's sexual orientation or gender identity. Individuals are strongly encouraged to report all incidents of Sexual Misconduct, including Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking, and Sexual Exploitation, even when the individual has a concern that they have engaged in conduct that may violate other University policies or expectations related to sexual activity. 5
III. Definitions for the Policy
Complainant: An individual who is alleged to be the victim of conduct that could violate this Policy.
Respondent: An individual who has been reported to be the perpetrator of conduct that could constitute a violation of this Policy.
A report is an account of the alleged Sexual Misconduct that has allegedly occurred that has been provided to the University by the complainant, a third party, or an anonymous source. A formal complaint is a document filed by a complainant or signed by the Title IX Coordinator alleging a violation of this Policy and requesting that the University investigate the allegation of the Policy violation. A formal complaint begins the complaint resolution process as set forth in the section VIII(C) Formal Complaint and Notice of the Allegations below.
Title IX Coordinator: The designated staff member of the University with primary responsibility for coordinating Title IX compliance efforts, and who generally oversees the complaint resolution process, documents the findings and decisions, and maintains official records. For more information regarding the Title IX Coordinator's role, see section I(C) Title IX Coordinator and Title IX Team above.
Sexual Misconduct: As used in this Policy, Sexual Misconduct means the following forms of sex discrimination and other misconduct: Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking,1 and Sexual Exploitation, as each of those terms is defined below in section IV. Prohibited Conduct.
1 Some instances of Dating Violence, Domestic Violence, and Stalking may not be sexual in nature. For purposes of this policy, the term “Sexual Misconduct” encompasses all instances of Dating Violence, Domestic Violence, and Stalking (as those terms are defined in this Policy), regardless of whether there is a sexual component to the behavior.
IV. Prohibited Conduct
The University prohibits the following forms of Sexual Misconduct: Title IX Sexual Harassment, Non-Title IX Sexual Harassment, Sexual Exploitation, Sexual Assault, Domestic Violence, Dating Violence, and Stalking, as each term is defined below. Aiding others in acts of Sexual Misconduct also violates this Policy.
A. Title IX Sexual Harassment
As used in this Policy, Title IX Sexual Harassment includes conduct on the basis of sex that satisfies one or more of the following definitions when the conduct occurs (1) in the University’s education program or activity and (2) against a person in the United States.
1. Title IX Quid Pro Quo Harassment
Title IX Quid Pro Quo Harassment occurs when an employee of the University, including a student-employee, conditions the provision of an aid, benefit, or service of the University on an individual’s participation in unwelcome sexual conduct. Such unwelcome sexual conduct could include, but is not limited to, 6 sexual advances, requests for sexual favors, sexually motivated physical contact or other verbal, nonverbal, or physical conduct or communication of a sexual nature.
2. Title IX Hostile Environment Harassment
Title IX Hostile Environment Harassment is unwelcome conduct on the basis of sex determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity. For the purposes of the definition of Title IX Hostile Environment Harassment, reasonable person means a reasonable person in the shoes of the complainant, considering the ages, abilities, and relative positions of authority of the individuals involved in an incident.
Multiple instances of the following conduct, or other unwelcome conduct on the basis of sex, may constitute Title IX Hostile Environment:
Unwelcome pressure for a dating, romantic, or intimate relationship
Unwelcome touching, kissing, hugging, or massaging
Unwelcome sexual flirtations, attention, advances, and propositions
• Verbal abuse of a sexual nature or obscene language
Unnecessary references to parts of the body or verbal commentary about an individual’s body or appearance
• Remarks about a person's gender or sexual orientation
• Sexual innuendoes or humor
• Obscene gestures or leering
• Sexual graffiti, pictures, or posters
• Sexually explicit profanity
• Bullying (conduct that may be physically threatening, harmful, or humiliating) that is based on sex, including cyber-bullying
• E-mail, texting (“sexting”), or electronic or cyber harassment
The circumstances that may be considered when determining whether conduct was so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity include, but are not limited to:
• The frequency of the conduct
• The nature and severity of the conduct
• Whether the conduct was physically threatening
• The effect of the conduct on the victim's mental or emotional state
• Whether the conduct was directed at more than one person
• Whether the conduct arose in the context of other discriminatory conduct
• Whether the statement was merely a discourteous, rude, or insensitive statement
• Whether the speech or conduct deserves the protections of academic freedom. 7
3. Sexual Assault, Domestic Violence, Dating Violence, and Stalking as those terms are defined below (when such conduct occurs (1) in the University’s education program or activity and (2) against a person in the United States).
For the purposes of the Title IX Sexual Harassment definition, conduct is unwelcome when the individual did not request or invite it and regarded the conduct as undesirable or offensive. The fact that an individual may have accepted the conduct does not mean that he or she welcomed it. On the other hand, if an individual actively participates in conduct and gives no indication that he or she objects, then the evidence generally will not support a conclusion that the conduct was unwelcome. That a person welcomes some conduct does not necessarily mean that person welcomes other conduct. Similarly, that a person willingly participates in conduct on one occasion does not necessarily mean that the same conduct is welcome on a subsequent occasion. Whether conduct was unwelcome may be determined based on the context and circumstances of the encounter or incident.
Whether alleged conduct occurred in the University’s education program or activity is a fact specific analysis. At a minimum, the University’s education program or activity includes all of the operations of the University, including (1) locations on campus or otherwise owned or controlled by the University, such as residence halls and learning spaces, (2) locations, events, or circumstances over which the University exercised substantial control over both the respondent and the context in which the alleged Sexual Misconduct occurred, such as University athletic events and other University-sponsored off-campus activities, and (3) any building owned or controlled by a student organization that is officially recognized by the University.
B. Non-Title IX Sexual Harassment
While Title IX requires that the alleged conduct meet a certain threshold before it is considered Title IX Sexual Harassment, the University also prohibits unwelcome conduct of a sexual nature or based on sex (1) that may not rise to the level of Title IX Sexual Harassment (as defined above), (2) that did not occur in the University’s education program or activity, but may nevertheless substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, University property or in a University program or activity or interfere with an individual's right to a non-discriminatory educational or work environment, or (3) that did not occur against a person in the United States.
As used in this Policy, Non-Title IX Sexual Harassment is unwelcome, sex-based verbal or physical conduct, including unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature, when:
• submission to that conduct is made, either explicitly or implicitly, a term or condition of an individual's educational experience or employment, or the individual's submission or rejection of such conduct is used as a basis for an employment, academic, or other educational decision (“quid pro quo” harassment); or such conduct has the purpose or effect of unreasonably interfering with an individual's employment or education, or of creating an intimidating, hostile, or offensive employment or educational environment (“hostile environment” harassment). 8 Quid pro quo Sexual Harassment includes incidents in which the harasser either provides or denies an employment or educational benefit in exchange for sexual favors, or makes an adverse employment or educational decision on the basis of rejection of sexual advances. Conduct can be Sexual Harassment whether or not any harassment or hostile feelings were intended.
Examples of Non-Title IX Sexual Harassment may include, but are not limited to, the same type of conduct listed above for Title IX Hostile Environment Harassment, when such conduct (1) does not rise to the level of being so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity; (2) does not occur in the University’s education program or activity; or (3) does not occur against a person in the United States.
For the purposes of the Non-Title IX Sexual Harassment definition, conduct is unwelcome when the individual did not request or invite it and regarded the conduct as undesirable or offensive. The fact that an individual may have accepted the conduct does not mean that he or she welcomed it. On the other hand, if an individual actively participates in conduct and gives no indication that he or she objects, then the evidence generally will not support a conclusion that the conduct was unwelcome. That a person welcomes some conduct does not necessarily mean that person welcomes other conduct. Similarly, that a person willingly participates in conduct on one occasion does not necessarily mean that the same conduct is welcome on a subsequent occasion. Whether conduct was unwelcome may be determined based on the context and circumstances of the encounter or incident.
Non-Title IX Sexual Harassment does not include conduct covered under the definition of Title IX Sexual Harassment.
C. Sexual Assault
Sexual Assault is any actual or attempted sexual contact, including contact with any object, with another person without that person’s consent. As used in this Policy, sexual contact includes: intentional contact by the accused with the victim's private body parts (genital area, anus, groin, inner thigh, buttocks, or breasts), whether clothed or unclothed; touching another with any of these private body parts (genital area, anus, groin, inner thigh, buttocks, or breasts), whether clothed or unclothed; coerced touching by the victim of another's private body parts
(genital area, anus, groin, inner thigh, buttocks, or breasts), whether clothed or unclothed; or forcing another to touch oneself with or on any of these body parts. Sexual Assault includes, but is not limited to, an offense that meets any of the following definitions:
• Rape: the penetration, no matter how slight, of the vagina or anus with any body part or object, oral penetration by a sex organ of another person, or oral contact with the sex organ of another person, without the consent of the victim.
• Fondling: the touching of the private body parts (including the genital area, anus, groin, inner thigh, buttocks, or breast) of another person for the purpose of sexual gratification, without the consent of the victim. 9
• Incest: sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
• Statutory rape: sexual intercourse with a person who is under the statutory age of consent; in Texas the age of consent is 17.
Sexual Assault can also be a crime under Texas law. For more information regarding Texas criminal law definitions, see Appendix B. While Title IX requires that the alleged conduct occurs in a University program or activity against a person in the United States, the University also prohibits Sexual Assault that did not occur in the University’s education program or activity or against a person in the United States, but may nevertheless (1) have continuing adverse effects on campus, on University property, or in a University program or activity, (2) substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, on University property, or in a University program or activity, or (3) create a hostile environment for community members on campus, on University property, or in a University program or activity. Consent means words or overt actions by a person clearly communicating a freely given present agreement to perform a particular sexual act. Words or overt actions clearly communicate consent when a reasonable person in the circumstances would believe those words or actions indicated a willingness to participate in a mutually agreed-upon sexual activity. Although consent does not need to be verbal, verbal communication is the most reliable form of asking for and obtaining consent. It is the responsibility of the person initiating the specific sexual activity to obtain consent for that activity. In addition:
• • Consent to one form of sexual activity cannot, by itself, constitute consent to other forms of sexual activity.
• • Consent can be withdrawn at any time. When consent is withdrawn, the sexual activity for which consent was initially provided must stop.
• Consent is active, not passive. Silence or the absence of resistance or saying “no,” in and of themselves, cannot be interpreted as consent.
• Whether an individual actively and willingly participates in conduct may be a factor in determining whether there was consent.
• An existing sexual, romantic, or marital relationship does not, by itself, constitute consent.
• Previous relationships or previous consent do not, by themselves, constitute consent to future sexual acts. In cases of prior relationships, the manner and nature of prior communications between the parties and the context of the relationship may be factors in determining whether there was consent.
• Prior sexual activity with other individuals does not imply consent.
• Consent cannot be obtained by use of coercion as defined by this policy.
• An individual known to be – or who should be known to be – incapacitated, as defined by this Policy, cannot consent to sexual activity initiated by another individual.
• Explicit consent to protected sexual contact does not constitute consent to unprotected sexual contact. Where a party makes a representation that protection is or will be used, the other party’s consent to the sexual contact generally will be interpreted as conditioned on that use of protection. If protection is removed during sexual contact, it is the responsibility of the person removing protection to obtain consent to the unprotected sexual contact.
• Consent can only be given if one is of legal age. In Texas, the legal age of consent is 17 years old.
Incapacitation means the physical and/or mental inability to understand the fact, nature, or extent of the sexual situation. Incapacitation may result from mental or physical disability, sleep, unconsciousness, involuntary physical restraint, or from the influence of drugs or alcohol. With respect to incapacitation due to alcohol or other drug ingestion, incapacitation requires more than being under the influence of alcohol or other drugs; a person is not incapacitated just because they have been drinking or using other drugs. Incapacitation is determined based on the facts and circumstances of the particular situation, looking at whether the individual was able to understand the fact, nature, or extent of the sexual situation; whether the individual was able to communicate decisions regarding consent, nonconsent, or the withdrawal of consent; and whether such condition was known or reasonably known to the accused or a reasonable sober person in the accused’s position. Use of drugs or alcohol by the accused is not a defense against allegations of Sexual Misconduct.
Coercion is conduct or intimidation that compels an individual to engage in sexual contact or sexual activity against the individual’s will by: (1) the use of physical force, (2) threats of severely damaging consequences, or (3) pressure that would cause a reasonable person to fear severely damaging consequences. Coercion is more than an effort to persuade or attract another person to engage in sexual activity. Coercive behavior differs from seductive behavior based on the degree and type of pressure someone used to obtain consent from another.
D. Domestic Violence
Domestic Violence is a felony or misdemeanor crime of violence committed by:
• A current or former spouse or intimate partner of the victim;
• A person with whom the victim shares a child in common;
• A person who is a current or former cohabitant of the victim as a spouse or intimate partner;
• A person similarly situated to a spouse of the victim under Texas's domestic or family violence law (or, if the crime occurred outside of Texas, the jurisdiction in which the crime of violence occurred);
• Any other person against an adult or youth victim who is protected from that person's acts under applicable domestic or family violence laws of Texas (or, if the crime occurred outside of Texas, the jurisdiction in which the crime of violence occurred). In addition to the relationships described above, Texas law defines domestic/family violence to include violence committed between individuals related by consanguinity or affinity, as determined under Texas Government Code Sections 573.022 and 573.024, individuals who are former spouses of each other, individuals who are the parents of the same child, without regard to marriage, a foster child and foster parent, without regard to whether those individuals reside together, and persons living together or previously living together in the same dwelling, without regard to whether they are related to each other.11
While not exhaustive, the following are examples of conduct that can constitute Domestic Violence: (1) physical harm, bodily injury, assault, or Sexual Assault; or (2) a threat that reasonably places the victim in fear of imminent physical harm, bodily injury, assault, or Sexual Assault.
Domestic Violence may also be called family violence, domestic abuse, domestic assault, or spousal/intimate partner/relationship abuse or violence. Domestic Violence can also be a crime under Texas law. For more information regarding Texas criminal law definitions, see Appendix B.
While Title IX requires that the alleged conduct occurs in a University program or activity against a person in the United States, the University also prohibits Domestic Violence that did not occur in the University’s education program or activity or against a person in the United States, but may nevertheless (1) have continuing adverse effects on campus, on University property, or in a University program or activity, (2) substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, on University property, or in a University program or activity, or (3) create a hostile environment for community members on campus, on University property, or in a University program or activity.
E. Dating Violence
Dating Violence is violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition, Dating Violence includes, but is not limited to, sexual or physical abuse or violence, such as Sexual Assault, physical harm, bodily injury, or criminal assault, or the threat of such abuse or violence. Dating Violence does not include acts covered under the definition of Domestic Violence.
Dating Violence may also be called spousal/intimate partner/relationship abuse or violence. Dating Violence can also be a crime under Texas law. For more information regarding Texas criminal law definitions, see Appendix B. While Title IX requires that the alleged conduct occurs in a University program or activity against a person in the United States, the University also prohibits Dating Violence that did not occur in the University’s education program or activity or against a person in the United States, but may nevertheless (1) have continuing adverse effects on campus, on University property, or in a University program or activity, (2) substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, on University property, or in a University program or activity, or (3) create a hostile environment for community members on campus, on University property, or in a University program or activity.
Stalking is engaging in a course of conduct directed at a specific person that would cause a reasonable person (1) to fear for her or his safety or the safety of others, or (2) to suffer substantial emotional distress. 12
• Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through another person, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.
• Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.
• Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.
Stalking behavior includes, but is not limited to:
• repeated, unwanted, and intrusive communications by phone, mail, email, texting, and/or other electronic communications, including social media;
• repeatedly leaving or sending the victim unwanted items, presents, or flowers;
• following or lying in wait for the victim at places such as home, school, work, or recreational facilities;
• making direct or indirect threats to harm the victim, or the victim’s children, relatives, friends, or pets;
• damaging or threatening to damage the victim’s property;
• repeatedly posting information or spreading rumors about the victim on the internet, in a public place, or by word of mouth, that would cause a person to feel threatened or intimidated.
Stalking can also be a crime under Texas law. For more information regarding Texas criminal law definitions, see Appendix B. While Title IX requires that the alleged conduct occurs in a University program or activity against a person in the United States, the University also prohibits Stalking that did not occur in the University’s education program or activity or against a person in the United States, but may nevertheless (1) have continuing adverse effects on campus, on University property, or in a University program or activity, (2) substantially and unreasonably interfere with a community member’s employment, education, or environment on campus, on University property, or in a University program or activity, or (3) create a hostile environment for community members on campus, on University property, or in a University program or activity. 13
G. Sexual Exploitation
Sexual Exploitation occurs when a person takes sexual advantage of another for his/her own advantage or benefit or to benefit or advantage anyone other than the one being exploited, without that person’s consent. Examples of Sexual Exploitation include, but are not limited to:
• intentional and repeated invasion of sexual privacy (e.g., walking into the other person’s room or private space);
• prostituting another person;
• video- or audio‐taping of sexual activity or body parts without consent;
• any distribution of sexually explicit photos or videos without consent, including posting sexually explicit photos or videos in public or on social media sites;
• intentional removal or attempted removal of clothing that exposes an individual’s bra, underwear, breast, inner thigh, buttocks, genitals and/or groin area, or that is otherwise sexual in nature, without consent;
• engaging in voyeurism (e.g. viewing or permitting someone else to view another’s sexual activity or intimate body parts, in a place where that person would have a reasonable expectation of privacy), without consent;
• exposing one’s genitals or breasts or coercing another to expose their genitals or breasts in non-consensual circumstances;
• knowingly transmitting a sexually transmitted disease or sexually transmitted infection to another person;
• ejaculating on another person without consent;
• distributing or displaying pornography to another without that individual’s consent.
Sexual Exploitation does not include conduct covered under the definition of Title IX Sexual Harassment.
Some forms of Sexual Exploitation can also be a crime under Texas law. For more information regarding Texas criminal law definitions, see Appendix B.
H. Retaliation and Interference with Process
Retaliation and Interference with Process is any act of intimidation, threat, coercion, or discrimination or any other adverse action or threat thereof against any individual for the
purpose of interfering with any right or privilege secured by Title IX, its regulations, or this Policy or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this Policy. Encouraging or assisting others to engage in retaliation or to interfere with the process are also considered Retaliation/Interference with Process and violate this Policy. While the University does not prohibit the parties from discussing the allegations in a formal complaint, acts that could constitute Retaliation and Interference with Process may include, but are not limited to: acts or comments that are intended to discourage a person from engaging in activity protected under this Policy or that would discourage a reasonable person from engaging in activity protected under this Policy; acts or comments that are intended to influence whether someone participates in the complaint resolution process, including the live hearing; acts or comments intended to embarrass the individual; adverse changes in employment status or opportunities; adverse academic action; and adverse changes to academic, educational, and extra-curricular opportunities. Retaliation and Interference with Process may be in person, 14 through social media, email, text, and other forms of communication, and it may be committed by parties to the complaint resolution process, their friends or representatives, or any other person. Retaliation or interference with process may be present regardless of the outcome of the Sexual Misconduct complaint resolution process. Any individual who is aware of conduct constituting Retaliation and Interference with Process should immediately contact the Title IX Coordinator. The University will take appropriate action against any individual who engages in Retaliation and Interference with Process in violation of this Policy, up to and including termination of employment or expulsion from the University. For more information, see section X. Complaints of Related Misconduct below.
V. Reporting Sexual Misconduct
The University encourages individuals who have experienced Sexual Misconduct or who know about an incident of Sexual Misconduct to report the incident to the University, so that affected individuals may receive the support they need and so the University may respond appropriately. In addition, the University encourages individuals who have experienced criminal Sexual Misconduct to report the incident to law enforcement.
A. Reporting to the University
In order to take appropriate responsive action, officials at LeTourneau University must be aware of Sexual Misconduct. Therefore, any member of the LeTourneau University community or other individual covered by this Policy who believes that he or she has been the subject of or has witnessed any form of Sexual Misconduct is encouraged to promptly report such behavior to a University official as outlined below. Individuals may report Sexual Misconduct to the University by contacting the following officials:
Title IX Coordinator
Dr. Kristy Morgan
Vice President for Student Affairs
Student Life Office, Second Floor Allen Family Student Center Office Phone: 903-233-4410
Director of Human Resources
Office Phone: 903-233-4171
Online Reporting Form
The University’s online reporting form is available here and on the University’s Title IX webpage. Reports can be made by telephone, mail, email, in person, or via the online reporting form. Reports may be made at any time, including non-business hours by phone, email, mail, or the online reporting form. As discussed below, individuals have the option of making an 15 anonymous report using the University’s online reporting form. Reports to the University should include as much information as possible, including the names of the complainant, the individual reporting if a different individual, and the respondent, and the date, time, place, and circumstances of the incidents, to enable the University to respond appropriately. Upon receiving a report of Sexual Misconduct, the Title IX Coordinator will promptly contact the complainant to discuss the availability of supportive measures with or without the filing of a formal complaint and to explain the process of filing a formal complaint. In addition, when a student or employee reports to the University that they have been a victim of alleged Sexual Assault, Domestic Violence, Dating Violence, or Stalking, regardless of location, the University will provide a written explanation of available rights, options, and procedures. If an individual has made a report to a University employee who is not a confidential resource and has not yet heard from the Title IX Coordinator, please report directly to the Title IX Coordinator.
B. Anonymous Reporting
The University accepts anonymous reports of Sexual Misconduct. Anonymous reports may be filed using the University’s online reporting form. The University will likely be limited in its ability to respond to an anonymous report unless sufficient information is furnished to enable the University to conduct a meaningful investigation. The individual making the report is encouraged to provide as much detailed information as possible.
C. Employee Reporting Obligations
University employees are required to make a prompt report to the Title IX Coordinator of information they receive or witness in the course and scope of their employment regarding incidents they reasonably believe constitute alleged Sexual Misconduct committed by or against a person who was a student at or an employee of the University at the time of the incident. Certain student employees (including, but not limited to, resident assistants, building managers when on duty, course preceptors, student mentors, or student campus security workers) who receive such information in the course of their work position or duties also must report the to the Title IX Coordinator. A limited group of student employees, including resident assistants, always have a duty to report information they receive about Sexual Misconduct to the Title IX Coordinator, even while not formally on duty. If the student employee is uncertain whether the information should be reported to the Title IX Coordinator, the student employee should seek guidance from the Title IX Coordinator before providing the Title IX Coordinator with any identifiable information regarding the report. Reports should be made as soon as possible and must include all relevant details to the extent known, including the names of the complainant, the respondent, and other individuals involved in the incident, as well as other information, including the date, time, and location of the incident, and whether the alleged victim expressed a desire for confidentiality in reporting the incident.
Confidential resources, as identified in the section VI(B) Confidential Resources below, are not required to report detailed information to the Title IX Coordinator. However, pursuant to Texas law, confidential resources who speak with someone on a confidential basis must report to the 16
Title IX Coordinator the type of incident alleged, without including any information that would violate an expectation of privacy.
Employees who receive information or reports of alleged Sexual Misconduct should not attempt to "investigate" the allegation or ask the reporting individual to provide details of the alleged Sexual Misconduct. To the extent the reporting individual provides details, that information should be provided to the Title IX Coordinator. Upon receiving a report, the Title IX Coordinator will review the report and determine next steps under this Policy. Failure of a University employee to report allegations of Sexual Misconduct to the Title IX Coordinator may result in disciplinary action in accordance with the Staff Separation from the University Policy 3.3.6; pursuant to Texas law, the University must terminate any employee who it determines, pursuant to the University’s disciplinary procedures, failed to make a required report. In addition, pursuant to Texas law, failure to report an incident may also constitute a criminal misdemeanor. Employees are not required to report an incident in which the employee him-orherself was the victim of Sexual Misconduct and are not required to report an incident they received information about due to a disclosure made at a public awareness event sponsored by a postsecondary educational institution or by a student organization affiliated with the institution.
Unless waived in writing by the complainant, the identity of the complainant of an incident reported to the Title IX Coordinator by a University employee pursuant to this section will be disclosed only to persons employed by or under contract with the University who are necessary to conduct a complaint resolution process, a law enforcement officer as necessary to conduct a criminal investigation, the respondent to the extent required by law, or potential witnesses to the incident as necessary to conduct a complaint resolution process. University employees who are not confidential resources and receive a report of Sexual Misconduct should bring the report directly to the Title IX Coordinator and should not share information about the report with any other individual. If the employee is uncertain whether the information should be reported to the Title IX Coordinator, the employee should seek guidance from the Title IX Coordinator before providing the Title IX Coordinator with any identifiable information regarding the report.
If an individual has made a report to a University employee who is not a confidential resource and has not yet heard from the Title IX Coordinator, they should make the report directly to the Title IX Coordinator.
If the report involves known or suspected abuse or neglect of a child, the employee must report the matter to the Title IX Coordinator and University Police immediately and also comply with the employee’s mandatory reporting obligations to state officials under state law.
D. Amnesty and Waiver of Other Policy Violations
LeTourneau University encourages the reporting of Sexual Misconduct Policy violations. Sometimes, individuals are hesitant to report to University officials because they fear that they themselves may be charged with policy violations, such as underage drinking, at the time of the incident. It is in the best interest of this community that individuals who have experienced or who have knowledge of Sexual Misconduct choose to report to University officials. To encourage reporting, the University pursues a policy of offering a person who makes a good faith report to the University that they are a victim of or witness to Sexual Misconduct or who 17
participates in an investigation limited amnesty from being charged with violations of other policies, such as the University’s alcohol policy, related to the particular incident, except as outlined in this section. Amnesty may not be extended in instances where an employee engaged in conduct constituting a violation of other University policies that harmed any individual, where an employee who engaged in a violation of another University policy holds a leadership role on campus, including a leadership role over students or employees, or where an employee is engaged in a violation of another University policy with a student, in which case the University may still pursue disciplinary action for the alleged violation of other University policies. When amnesty is provided, violations of other policies may be addressed through educational options rather than discipline and the University may still require the individual to participate in educational or restorative action.
E. Reporting to Law Enforcement
Some types of Sexual Misconduct prohibited by this policy are also crimes. Individuals who believe they have experienced criminal Sexual Misconduct are strongly encouraged to notify local law enforcement. Individuals have the right to notify or decline to notify local law enforcement. The University will assist individuals notify law enforcement. Filing a report with law enforcement is not necessary for the University to proceed with a complaint resolution process. In addition, the filing of criminal charges against the respondent will not preclude the University from proceeding with a Sexual Misconduct complaint resolution process. A University investigation and a criminal investigation may be pursued simultaneously. An individual that reports to law enforcement may decline, at any time, to provide information or participate in the University’s complaint resolution process. For more information, see section IX(E) NonParticipation and Silence below.
Individuals who would like to report Sexual Misconduct to law enforcement should contact the following:
• 911 (for emergencies)
• Longview Police Department 903-237-1199
302 West Cotton Street, Longview, TX 75601
• University Police Department 903-233-4444
If a person chooses to report an incident to police, a police officer will take a statement regarding what happened. The officer will ask the reporting party to describe the alleged assailant(s) and may ask questions about the scene of the crime, any witnesses, and what happened before and after the incident. A reporting party may have a support person with them during the interview. The University Police Department (UPD) forwards reports of sexual violence to the Title IX Coordinator. NOTE: Reporting an incident to police is a separate step from pressing charges. After filing a report, there is no obligation to continue with legal proceedings or participate in a University complaint resolution process. If the assault occurred off-campus, the incident can be reported to the local law enforcement agency. UPD will assist individuals who are unsure of how and where to report the crime. If it is any individual’s desire to report the assault to a local law enforcement agency other than UPD, whether the incident 18 occurred on-campus or off-campus, UPD will assist individuals on how and where to report the crime.
VI. Confidentiality and Reporting
A. Requests to the University for Confidentiality or Non-Action
The University understands and supports individuals’ interest in confidentiality in cases involving Sexual Misconduct. However, when the University receives a report of Sexual Misconduct, it has
a legal obligation to respond in a timely and appropriate manner. There are situations in which the University cannot honor a request for confidentiality or request for no-action in order to meet its obligations under the law to provide an educational environment that is safe and free from Sexual Misconduct.
If an individual reports alleged Sexual Misconduct and requests that his or her name not be disclosed to the respondent or that the University not investigate or seek action against the respondent, the University will need to determine whether or not it can honor such a request while still providing a safe and nondiscriminatory environment. The Title IX Coordinator will weigh the request against a range of factors relating to the need to provide a safe and nondiscriminatory environment, including the seriousness of the alleged Sexual Misconduct, the respective ages and roles of the complainant and respondent, whether there have been other complaints or reports of misconduct against the respondent, whether the respondent has a history of arrests or records from a prior school indicating a history of Sexual Misconduct, whether the alleged incident poses a risk of harm to others, whether the respondent allegedly threatened further Sexual Misconduct or other violence against the complainant or others, whether the alleged Sexual Misconduct was committed by multiple respondents, whether the alleged Sexual Misconduct was perpetrated with a weapon, whether the University possesses other means to obtain relevant evidence of Sexual Misconduct (e.g., security footage, eyewitness, physical evidence), whether the report reveals a pattern of perpetration, e.g., via illicit use of drugs or alcohol, at a given location, or by a particular group), and the extent of any threat to the University community.
The University will take all reasonable steps to respond to the report consistent with the request for confidentiality or request not to pursue an investigation made by the complainant, however, the scope of the response by the University may be impacted or limited based on the nature of the complainant’s request. The University will likely be unable to conduct an investigation into the particular incident or to pursue disciplinary action against the respondent and also maintain confidentiality.
If the University determines that it can respect a complainant’s request not to disclose his or her identity to the respondent, it will inform the complainant and will take all reasonable steps to respond to the report consistent with the request, including taking any steps the University determines necessary to protect the health and safety of the University community in relation to the alleged Sexual Misconduct. If, based on the presence of one or more of the above factors or other factors, the Title IX Coordinator determines the University needs to investigate and, if appropriate, pursue disciplinary action (even without the participation of the complainant), the Title IX Coordinator will inform the complainant. In such cases, the Title IX Coordinator may, at 19 the complainant’s request, inform the respondent that the complainant asked the University not to investigate, but the University decided to move forward. A complainant can choose not to participate in a complaint resolution process. When the University moves forward with a complaint resolution process without the participation of the complainant, the complainant will have the same rights provided to a complainant under this Policy, even if the individual did not sign the formal complaint.
B. Confidential Resources
The University encourages individuals who believe they have experienced Sexual Misconduct to talk to someone about what happened. Different people on campus have different legal reporting responsibilities, and different abilities to maintain confidentiality, depending on their roles at the University. Some individuals and campus resources can offer confidentiality while others have specific obligations to respond when they receive a report of a crime or a campus policy violation. In making a decision about whom to contact for support and information, it is
important to understand that most University employees are not confidential resources, and are therefore obligated to report to the University any information they receive about Sexual Misconduct. Individuals who would like to speak to someone on a confidential basis should contact a confidential resource listed below. Individuals may be assured of confidentiality when speaking to a therapist, doctor, attorney, or other person who is legally obligated to maintain patient or client confidentiality. Confidential resources generally cannot disclose confidential communications to another person without the reporter’s consent, except under very limited circumstances, such as when the allegations must be reported under mandatory reporting laws relating to child or elder abuse or neglect or when there is an imminent threat to the life of any person.
Confidential resources provided by LeTourneau University are those persons who are licensed counselors or a licensed/ordained pastor listed below:
LeTourneau University Center for Counseling
Director of Health Services
Second Floor, Allen Family Student Center
Dr. Pat Mays, Campus Pastor
Spiritual Life Office, Belcher Center
Dr. Mays serves in multiple roles on campus. If you are seeking Dr. Mays’s assistance in his role as a confidential resource, you should contact him through the office contact information listed above and should make clear prior to disclosing any information that you are seeking his assistance as a confidential resource. 20 Pursuant to Texas law, when a confidential resource employed by the University receives information regarding incidents they reasonably believe constitute alleged Sexual Misconduct committed by or against a person who was a student at or an employee of the University at the time of the incident, the confidential resource must report to the Title IX Coordinator the type of incident alleged, without including any information that would violate an expectation of confidentiality.
All other LeTourneau University staff and faculty members are required by University policy to report observations or actual knowledge of incidents of Sexual Misconduct. The following resources are available off-campus to individuals who wish to speak with a confidential resource:
• RAINN (Rape, Abuse, and Incest National Network): o 24/7
Phone Number: 1.800.656.4673
o Website: https://www.rainn.org/
o Online Chat: https://hotline.rainn.org/online/
A person who speaks to a confidential resource should understand that, if the person does not report the concern to a non-confidential resource at the University, such as one of the University officials designated in the section V(A) Reporting to the University above, the University will be unable to provide certain supportive/interim measures that would require involvement from the University (such as issuing a no-contact directive), conduct an investigation into the particular incident, or pursue disciplinary action. Individuals who first speak with a confidential resource may later decide to file a formal complaint with the University or report the incident to local law enforcement.
C. Protecting Privacy
Although most University employees cannot promise confidentiality, the University is committed to protecting the privacy of all individuals involved in a report of Sexual Misconduct and will keep confidential the identity of any individual who has made a report or filed a formal complaint alleging a violation of this Policy, as well as any complainant, respondent, and witness, except as permitted by law or to carry out the complaint resolution process pursuant to this Policy. The University will protect the privacy of the individuals involved in a report of Sexual Misconduct to the extent possible consistent with the University’s legal obligations, even if the individual does not specifically request privacy. However, the University may be required to share information with individuals or organizations outside the University under reporting or other obligations under federal and state law, such as reporting of Clery Act crime statistics and mandatory reporting of child abuse and neglect. In addition, if there is a criminal investigation or civil lawsuit related to the alleged misconduct, the University may be subject to a subpoena or court order requiring the University to disclose information to law enforcement and/or the parties to a lawsuit. In these cases, personally identifying information will not be reported to the extent allowed by law and, if reported, affected students will be notified consistent with the University’s responsibilities under FERPA, as allowed by law. Except for the reasons described above, the allegations will not be shared with law enforcement without the consent of the individual who has alleged the Sexual Misconduct. 21
D. Confidentiality and Required Statistical Reporting or Community Warnings
Under the Clery Act, the University has legal obligations to maintain certain records, report statistical information relating to certain criminal offenses, and to provide the University community with information relating to certain crimes that occur on campus. These crimes include Sexual Assault, Domestic Violence, Dating Violence, and Stalking. In connection with the University’s recordkeeping pursuant to the Clery Act, statistical reporting to the Department of Education, or community warnings, the University will protect a complainant’s confidentiality to the extent possible even if the complainant does not specifically request confidentiality. Publicly available recordkeeping, including Clery Act statistical reporting and disclosures such as the annual security report and daily crime log, will not include names or other information that may personally identify either party, to the extent permitted by law. To ensure that a complainant’s and respondent’s personally identifying information will not be included in publically available recordkeeping, the Title IX Coordinator describes the alleged incidents by removing the complainant’s and respondent’s names and any other identifiers that would enable the public to identify the complainant or respondent in the context of the incident report. The University may issue a crime alert (referred to as a timely warning) to the University community about certain reported offenses if a serious or ongoing threat to the community exists. The timely warning may include that an incident has been reported, general information surrounding the incident, and how incidents of a similar nature might be prevented in the future, and will not include any identifying information about the complainant.
VII. Immediate and Continuing Assistance Following an Incident of Sexual Assault or Other Sexual Conduct
A. Information about University and Community Resources
The University will support any person adversely impacted by Sexual Misconduct. Both the University and the community provide a variety of resources to assist and support individuals who have experienced Sexual Misconduct or are affected by allegations of Sexual Misconduct. These resources, both immediate and ongoing, are available to all persons irrespective of their decision to report to the Title IX Coordinator or to law enforcement.
Support services that may be available include, but are not limited to, connecting the individual with appropriate on-campus and off-campus counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, student financial aid, and support services; making changes to academic, living, transportation, and/or working arrangements; assistance in filing a criminal complaint; and providing information about orders for protection and other available protections and services. To the greatest extent practicable, based on the number of counselors employed, the University will ensure that each complainant and respondent of an incident of alleged Sexual Misconduct and any other person who reports such an incident are offered counseling provided by a counselor who does not provide counseling to any other person involved in the incident. Those preferring off-campus counseling services will be assisted in locating such resources by University personnel. To receive information about obtaining support services, individuals should contact the Title IX Coordinator or a confidential resource. The University will provide written notification to affected individuals about existing counseling, health, mental health, victim advocacy, legal assistance, visa and immigration 22 assistance, student financial aid, and other services available for victims, both within the University and in the community.
A complete description of the University’s and community’s resources, both confidential and non-confidential, and additional information regarding what individuals can do if they experience Sexual Misconduct is provided in the Response to Sexual Assault and Resources section in Appendix A of this policy and on the University’s website. Emergency numbers and information about health care options are also listed in the Response to Sexual Assault and Resources section in Appendix A of this policy and on the University’s website. It is important for victims of Sexual Misconduct to go to a hospital for treatment and preservation of evidence, if applicable under the circumstances, as soon as practicable after the Sexual Misconduct incident.
Individuals who believe they have been subjected to any form of Sexual Misconduct are encouraged to seek support from these resources.
B. Information about Protective Orders and University No-Contact Directives
Individuals who have experienced Sexual Misconduct and want to avoid contact with the respondent may have several options available to them, including seeking a protective order from a civil court or requesting a no-contact directive from the University. Individuals may have the right to pursue protective orders, which are legal orders issued by a state court that forbid someone from harassing and/or making contact with another. Information regarding how to apply for one of these protective orders is in the Response to Sexual Assault and Resources section in Appendix A of this Policy and on the University’s website. The University will support an individual if they wish to have the University’s assistance in making contact with law enforcement authorities or other referral resources to seek such orders. A protective order can be enforced by contacting local law enforcement. The University will fully cooperate with any such order issued by a criminal, civil, or tribal court and will respect and assist in the implementation of protective orders to the extent practicable. For more information and assistance, individuals should contact the Title IX Coordinator. A no-contact directive is a University-issued directive that prohibits one or both parties from communication or contact with another. No-contact directives may be mutual or one-sided. Generally, no-contact directives issued prior to the conclusion of a complaint resolution process will be mutual and serve as notice to both parties that they must not have verbal, electronic, or written communication with one another, or communication through another on a party’s behalf. To request a no-contact order from the University, individuals should contact the Title IX
Coordinator. A University no-contact directive may be enforced by contacting University Police or the Title IX Coordinator.
The University reserves the right to remove a student respondent, in whole or in part, from the University’s education program or activity on an emergency basis. Prior to removing the student respondent on an emergency basis, the University will undertake an individualized safety and risk analysis and will determine that an immediate threat to the physical health or 23 safety of any student or other individual arising from the allegations of Sexual Misconduct justifies removal. If a student respondent is removed on an emergency basis, the University will provide the student respondent with notice and an opportunity to challenge the decision immediately following the removal.
D. Administrative Leave
The University reserves the right to place a non-student employee respondent on administrative leave during the pendency of the complaint resolution process.
VIII. The University’s Complaint Resolution Process
When the University receives a formal complaint of a potential Policy violation, the University will promptly and equitably respond to the formal complaint in accordance with the provisions and procedures set forth below. The University will provide a fair and impartial complaint resolution process. A fair process is one that treats the parties equitably, provides complainant an opportunity to file a formal complaint alleging a violation of this Policy and an opportunity to present evidence of the allegations prior to a decision on responsibility, provides respondent notice of the allegations and an opportunity to respond to and present evidence related to those allegations prior to a decision on responsibility, and provides both parties an opportunity to challenge the credibility of the other party and any witnesses prior to a decision on responsibility. In cases involving allegations of Sexual Misconduct that is not Title IX Sexual Harassment, the ability to challenge credibility is accomplished through the parties’ ability to suggest questions to be asked of the other party and witnesses during the investigation, through the Written Response Statements in response to the investigation report, and through the Written Rebuttal Statements in response to the other party’s Written Response Statement as discussed below.
Each complaint resolution process will require an objective evaluation of all relevant evidence, including both inculpatory and exculpatory evidence. Credibility determinations will not be based on a person’s status as a complainant, respondent, or witness. The burden of proof and the burden of gathering evidence sufficient to reach a determination regarding responsibility rest on the University and not on the parties. The University will not require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege. The University will not access, consider, disclose, or otherwise use a party’s records that are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in the professional’s or paraprofessional’s capacity or assisting in that capacity, and which are made and maintained in connection with the provision of treatment to the party, unless the recipient obtains that party’s voluntary, written consent to do so for a complaint resolution process.
This Policy provides different procedures depending on the particular circumstances of a case, including the type of Sexual Misconduct that is alleged. Upon receiving a formal complaint, the Title IX Coordinator will make a preliminary determination of the procedures that will apply to
the complaint resolution process. The procedures in the formal process for all cases of Sexual Misconduct are the same through the investigation phase. Prior to providing access to information at the end of the investigation phase, the Title IX Coordinator will make a final 24 determination as to the procedures that will apply to the access to information phase and the adjudication phase.
If a formal complaint includes both an allegation of Title IX Sexual Harassment and an allegation of Sexual Misconduct that does not meet the definition of Title IX Sexual Harassment, the University reserves the right to process the allegations in the same complaint resolution process or to separate the allegations into separate complaint resolution processes.
A. Trained Officials
Each Sexual Misconduct complaint resolution process will be conducted by individuals, including Title IX Coordinators, Investigators, Title IX Hearing Panel members/Adjudicators and any person who facilitates an informal resolution process, who do not have a conflict of interest or bias for or against complainants or respondents generally or for or against the individual complainant or respondent. In addition, those individuals will receive annual training on the definition of Title IX Sexual Harassment; the scope of the University’s education program or activity; how to conduct an investigation and grievance process, including hearings, appeals, and informal resolution processes, as applicable; how to serve impartially, including by avoiding prejudgment of the facts at interest, conflicts of interest, and bias; issues related to Sexual Harassment, Sexual Assault, Domestic Violence, Dating Violence, Stalking, and how to conduct an investigation and decision-making process that protects the safety of all and promotes accountability. Investigators will receive training on issues of relevance to create an Investigator report that fairly summarizes relevant evidence. Title IX Hearing Panel members will receive training on any technology to be used at a live hearing and issues of relevance of questions and evidence, including when questions and evidence about the complainant’s sexual predisposition or prior sexual behavior are not relevant. The training is free of bias such as sex stereotypes or generalizations, promotes impartial investigations and adjudications, and includes the following topics, as applicable: relevant evidence and how it should be used, proper techniques for questioning witnesses, basic rules for conducting proceedings, avoiding actual or perceived conflicts of interest, and the University’s policies and procedures.
B. Initial Meeting Between Complainant and Title IX Coordinator
In most cases, the first step of the complaint resolution process is a preliminary meeting between the complainant and the Title IX Coordinator. The purpose of the preliminary meeting is to allow the Title IX Coordinator to gain a basic understanding of the nature and circumstances of the report or formal complaint; it is not intended to be a full investigation interview.
As part of the initial meeting with the complainant, the Title IX Coordinator will:
• Assess the nature and circumstances of the allegation;
• Address immediate physical safety and emotional well-being of the complainant and the safety of the campus;
• Notify the complainant of the right to contact law enforcement and seek medical treatment;
• Notify the complainant of the importance of preservation of evidence;
• Provide the complainant with information about on- and off-campus resources; 25
• Notify the complainant of options for and how to request supportive/interim measures with or without filing a formal complaint;
• Provide the complainant with an explanation of the procedural options, including how to file a formal complaint (if not already filed) and the complaint resolution process;
• Advise the complainant of the right to have an advisor of choice, as applicable under this Policy;
• Discuss the complainant’s expressed preference for the manner of resolution and any barriers to proceeding; and
• Explain the University’s policy prohibiting retaliation.
All reports and formal complaints of Sexual Misconduct will be reviewed by the Title IX Coordinator to determine the risk of harm to individuals or to the campus community. Steps will be taken to address these risks when necessary, in consultation with appropriate campus officials.
If the Title IX Coordinator determines that the report or formal complaint, even if substantiated, would not be a violation of this Policy, they may dismiss the matter or refer it to another applicable disciplinary procedure. The parties will be notified of that determination and the complainant will be informed of other procedures for resolving the complaint and of other resources that may be available to the complainant.
C. Formal Complaint and Notice of the Allegations
The filing of a formal complaint typically begins the complaint resolution process under this Policy. In most cases, formal complaints are made and signed by the complainant. However, in some cases, the University may pursue a complaint resolution process even if the complainant chooses not to make or move forward with a formal complaint. Generally, the Title IX Coordinator will make a determination of whether the University will pursue a complaint resolution process even when the complainant has not filed a formal complaint. If the University decides that it has an obligation to move forward with a complaint resolution process, the Title IX Coordinator will sign the formal complaint and the University will notify the complainant before proceeding. See section VI(A) Requests to the University for Confidentiality or NonAction above for more information. The Title IX Coordinator signing the formal complaint does not make the Title IX Coordinator a party to the complaint resolution process or adverse to the respondent.
Formal complaints of Sexual Misconduct should be made through the Title IX Coordinator:
Dr. Kristy Morgan, Vice President for Student Affairs
Second Floor, Allen Family Student Center
When a formal complaint is filed, the Title IX Coordinator will review and assess the formal complaint to determine if it states an allegation of Sexual Misconduct. If the formal complaint alleges Sexual Misconduct, the Title IX Coordinator will provide a written notice of allegations to the parties who are known. The written notice will include:
• Notice of the University’s complaint resolution process, including the informal resolution process; 26
• Notice of the allegations, including the identities of the parties involved in the incident(s), if known, the conduct allegedly constituting Sexual Misconduct, and the date and location of the alleged incident, if known;
• A statement that the respondent is presumed not responsible for the alleged conduct and a determination regarding responsibility is made at the conclusion of the complaint resolution process;
• Notice that the parties have the right to an advisor of choice, as applicable under this Policy, who may be, but is not required to be, an attorney;
• Notice that the parties have the right to inspect and review evidence, as applicable under this policy; and
• Notice of policy provisions that prohibit knowingly making false statements or knowingly submitting false information during the complaint resolution process, including section IX(F) Obligation to be Truthful below.
If the University decides to investigate allegations about the complainant or respondent that are not included in the notice provided, the notice will be updated to provide notice of the additional allegations to the parties whose identities are known. In addition, upon receiving a formal complaint, the Title IX Coordinator will make a preliminary determination of the procedures that will apply to the complaint resolution process. When the Title IX Coordinator has received a formal complaint of Sexual Misconduct, the Title IX Coordinator will also meet with the respondent and will:
• Notify the respondent of the complaint and alleged policy violations;
• Provide the respondent an explanation of the complaint resolution process, including the informal resolution process;
• Notify the respondent of the importance of preservation of evidence;
• Provide the respondent with information about on- and off-campus resources;
• Notify the respondent of any supportive/interim measures that have been put in place that directly relate to the respondent (i.e., no contact directive);
• Notify the respondent of available supportive/interim measures;
• Advise the respondent of the right to have an advisor of choice as applicable under this policy; and
• Explain the University's policy prohibiting retaliation. This stage of initial review of the formal complaint by the Title IX Coordinator and initial notice of the allegations to the parties generally will take no more than ten (10) calendar days.
D. Consolidation of Formal Complaints
The University reserves the right to consolidate formal complaints into one complaint resolution process as to allegations of Sexual Misconduct against more than one respondent, by more than one complainant against one or more respondents, or by one party against the other party, where the allegations of Sexual Misconduct arise out of the same facts or circumstances.
E. Informal Resolution Process
Following a formal complaint, at any time prior to reaching a determination regarding responsibility, the University may facilitate an informal resolution process. In cases involving 27 allegations of Sexual Assault or more serious Sexual Misconduct, informal resolution may not be appropriate. In addition, in cases involving allegations that an employee engaged in Title IX Sexual Harassment against a student, informal resolution is not appropriate. If the complainant, the respondent, and the University all agree to pursue an informal resolution, the Title IX Coordinator will attempt to facilitate a resolution that is agreeable to all parties. The Title IX Coordinator will act as a neutral and will not be an advocate for either the complainant or the respondent in the informal resolution process, but rather will aid in the resolution of formal complaints in a non-adversarial manner. Under the informal process, the University will only conduct such fact-gathering as is useful to resolve the formal complaint and as is necessary to protect the interests of the parties, the University, and the University community. Any informal resolution must adequately address the concerns of the complainant, the rights of the respondent, and the overall intent of the University to stop, remedy, and prevent Policy violations. Informal resolution may involve the imposition of individual and community remedies designed to maximize the complainant's access to the educational and extracurricular activities
of the University. Examples of potential remedies are provided in the section IX(H) Supportive/Interim Measures below. The proposed resolution may also include other institutional responses, requirements, or sanctions imposed on the respondent. The University will not require a complainant or respondent to engage in mediation, directly confront the other party, or participate in any particular form of informal resolution. Participation in informal resolution is voluntary, and the complainant and respondent have the option to discontinue the informal process and request the formal resolution process at any time prior to reaching an agreed upon resolution. The University also has the discretion to discontinue the informal process and move the complaint to the formal resolution process. If at any point during the informal resolution process prior to reaching an agreed upon resolution, the complainant or respondent or the University wishes to cease the informal resolution process and to proceed through the formal resolution process, the informal resolution process will stop and the formal resolution process outlined below will begin. Prior to engaging in an informal resolution process, the University will provide the parties with a written notice disclosing: the allegations, the requirements of the informal resolution process, including the circumstances under which the informal resolution process precludes the parties from resuming a formal complaint arising from the same allegations, and any consequences resulting from participating in the informal resolution process, including the records that will be maintained or could be shared. In addition, the University will obtain the parties’ voluntary, written consent to the informal resolution process.
The informal resolution process ends when a resolution has been reached or when the complainant, the respondent, or the University terminates the process. If the parties to the formal complaint and the University agree in writing to the terms and conditions of a proposed resolution, which will include a description of the information relied upon in the informal process, within five (5) calendar days of the Title IX Coordinator presenting the proposed resolution to the parties, the case will be resolved without further process under this procedure. If all parties to the formal complaint and the University do not agree in writing to the terms and conditions of the proposed resolution within five (5) calendar days of the Title IX Coordinator 28 presenting the proposed resolution to the parties, the formal complaint will be referred to the formal resolution process.
Appeals are not allowed in cases where the parties have agreed to a voluntary alternative resolution of the matter. The informal resolution process generally will take no more than fifteen (15) calendar days. In some cases, more time may be required.
F. Formal Resolution Process
If the formal complaint is not processed or resolved through the informal resolution process discussed above, the formal complaint will be processed according to the formal resolution process outlined below.
The Title IX Coordinator will assign one or more Investigators to conduct a prompt and equitable investigation. The University will ensure that the Investigator(s) has received the appropriate training, and is impartial and free of any conflict of interest or bias for or against complainants and respondents generally and for or against the complainant and respondent in the case. The parties will receive written notice of the Investigator(s) appointed. If any party has a concern that the Investigator(s) has a conflict of interest or bias, the party should report the concern in writing as indicated in the section IX(I) Conflicts of Interest below.
The Investigator will conduct the investigation in a manner appropriate to the circumstances of the case, which will typically include interviews with the complainant, the respondent, and any witnesses; these interviews are generally audio-recorded. As part of the investigation, the University will provide an opportunity for both the complainant and respondent to advise the Investigator of any witnesses they believe should be interviewed, other evidence they believe should be reviewed by the Investigator, and to suggest questions that they would like asked of the other party or witnesses, including questions challenging credibility. The Investigator, in consultation with the Title IX Coordinator, has discretion to assess the relevancy of any proposed witnesses and evidence and to determine which interviews to conduct, including the discretion to conduct interviews of individuals not identified by the parties. Similarly, the Investigator, in consultation with the Title IX Coordinator, has discretion to assess the relevancy of any suggested questions for the other party and determine which questions to ask or not ask. The interviews will be supplemented by the gathering of any physical, documentary, or other evidence, as appropriate and available. The complainant and respondent will be given equal opportunity to present witnesses they believe should be interviewed, and other inculpatory and exculpatory evidence, as part of the investigation. In cases involving allegations of Title IX Sexual Harassment, any witness that a party wishes to call at a hearing must be suggested as part of the investigation process, prior to the issuing of the investigation report, unless extraordinary circumstances exists as determined by the Title IX Hearing Panel, in consultation with the Title IX Coordinator.
Before the end of the investigation phase, the parties will be informed of a close of evidence date. The parties are required to submit any and all information and evidence they would like considered as part of the investigation by the close of evidence date. After the close of evidence 29 date, the parties will not be permitted to submit new or additional evidence that existed prior to the close of evidence date, unless the Investigator, in consultation with the Title IX Coordinator, determines otherwise. In cases involving allegations of Title IX Sexual Harassment, all evidence a party wishes to offer or refer to at the hearing must have been provided as part of the investigation process, prior to the close of evidence, unless extraordinary circumstances exist as determined by the Title IX Hearing Panel, in consultation with the Title IX Coordinator. At the conclusion of the investigation, the Investigator will prepare a report fairly summarizing the relevant evidence. The investigation report may consist of any information, documents, data, or other evidence that will be provided to the Title IX Hearing Panel/Adjudicators. At the Investigator’s discretion, such information may include, as applicable: the formal complaint, the notice of allegations, any other evidence obtaining during the investigation, and the Investigator's report of the investigation. The investigation report will be forwarded to the Title IX Coordinator. The Title IX Coordinator has the discretion to ask the Investigator for clarification, additional investigation, and/or to have information added, removed, or redacted from the investigation report.
The time frame for the investigation generally is within (i) forty-five (45) calendar days from the assignment of the Investigator or (ii) if, after the date the Investigator is assigned, the parties receive an amended notice of allegations that includes new allegations or new parties, forty-five (45) calendar days from the date of the amended notice of allegations. In some cases, more time may be required. In cases involving allegations of Title IX Sexual Harassment, the University will strive to complete the initial investigation in this 45-day time frame, but the final investigation report will not be completed until after the review of directly related evidence. See the section VIII(F)(2) Access to Information below for more information.
2. Access to Information
The procedures in the formal process for all cases of Sexual Misconduct are the same through the investigation phase. Prior to providing access to information, the Title IX Coordinator will make a final determination as to the procedures that will apply to the access to information phase and the adjudication phase.
a. Cases Involving Allegations of Title IX Sexual Harassment Review of Directly Related Evidence
For formal complaints involving allegations of Title IX Sexual Harassment, the parties will have an equal opportunity to inspect and review any evidence obtained as part of the investigation that is directly related to the allegations raised in the formal complaint, including evidence upon which the University does not intend to rely in reaching a determination regarding responsibility and inculpatory and exculpatory evidence whether obtained from a party or other source. The Title IX Coordinator or Investigator will send such evidence to each party and each party’s advisor in electronic format or hard copy. The parties will have a ten (10) calendar day period to review the evidence and prepare a written response to the evidence (the “Evidence Response Statement”). Each party’s Evidence Response Statement may not exceed 2,500 words in length. The Evidence Response Statement must be submitted to the Title IX Coordinator within the ten (10) calendar day period described above. The Evidence Response Statement may be used as an opportunity to clarify information contained in the directly related evidence, to present the party’s viewpoint about whether the evidence directly related to the allegations is 30 relevant and therefore whether it should be included in the investigation report, and to identify evidence previously provided to the Investigator that was not included in the directly related evidence which the party believes is directly related and relevant. While the parties may be assisted by their advisors in preparation of the Evidence Response Statement, the Evidence Response Statement must be submitted by the party, must be the party's own statement, and may not be used to submit the statements of others on the party's behalf. The parties may not address each other in the Evidence Response Statement.
The parties and parties’ advisors may use the evidence reviewed at this step only for purposes of participating in the complaint resolution process and are prohibited from disseminating or otherwise sharing the evidence with any other individual. Prior to being provided the evidence obtained as part of the investigation that is directly related to the allegations, the parties and parties’ advisors will be required to sign a non-disclosure agreement agreeing to such terms. The Title IX Coordinator will review the parties’ Evidence Response Statements and may remove or redact any portions of the parties' Evidence Response Statements that exceed the word limit of the statements as set forth above or that otherwise exceed the permitted scope of information that may be considered in the complaint resolution process (such as treatment records without consent or information subject to a legal privilege without a waiver).
The Investigator will consider the parties’ Evidence Response Statements prior to completion of the investigation report.
All the evidence made available for the parties’ review will be available during the hearing. Review of Investigation Report
For complaints involving allegations of Title IX Sexual Harassment, the Title IX Coordinator or Investigator will send the investigation report to each party and each party’s advisor in electronic format or hard copy at least ten (10) days prior to the live hearing. The parties will have a five (5) calendar day period to review the investigation report and prepare a written response to the report (the “Written Response Statement”). Each party’s Written Response Statement may not exceed 2,500 words in length. The Written Response Statement must be submitted to the Title IX Coordinator within the five (5) calendar day period described above. The Written Response Statement may be used as an opportunity to clarify points in the
investigation report, identify information previously given to the Investigator(s) that is not included in the investigation report which the party believes should have been included, or raise other concerns regarding the evidence. While the parties may be assisted by their advisors in preparation of the Written Response Statement, the Written Response Statement must be submitted by the party, must be the party's own statement, and may not be used to submit the statements of others on the party's behalf. The parties may not address each other in the Written Response Statement.
The parties and parties’ advisors may use the investigation report only for purposes of participating in the complaint resolution process and are prohibited from disseminating or otherwise sharing the investigation report with any other individual. Prior to being provided the investigation report, the parties and parties’ advisors will be required to sign a non-disclosure agreement agreeing to such terms.
The Title IX Coordinator will review the parties’ Written Response Statements. Based on the statements, the Title IX Coordinator has the discretion to ask the Investigator(s) for 31 clarification, additional investigation, and/or to have information removed or redacted from the investigation report. In addition, the Title IX Coordinator may remove or redact any portions of the parties' Written Response Statements that exceed the word limits of the statements as set forth above or that otherwise exceed the permitted scope of information that may be considered in the complaint resolution process (such as treatment records without consent, information subject to a legal privilege without a waiver, or evidence relating to the complainant's prior sexual history if an exception does not apply).
b. Cases Involving Allegations of Other Forms of Sexual Misconduct
For formal complaints involving allegations of forms of Sexual Misconduct that are not Title IX Sexual Harassment, the complainant and respondent will have the opportunity to review the investigation report and submit a written response. The Title IX Coordinator will provide a five (5) calendar day review and response period for the complainant and respondent to have access to review the investigation report and prepare a written response to the investigation report. The parties' access to the investigation report generally will be provided during normal business hours in a designated on-campus location. The investigation report cannot be photographed, copied, or removed from the on-campus office or other location provided for review purposes. The parties (and their advisors) may take personal handwritten notes. The parties may provide a written response to the investigation report by submitting a response statement, which may not exceed 4,500 words in length, to the Title IX Coordinator (the “Written Response Statement”). The response statement must be submitted by the conclusion of the five day review and response period described above. The Written Response Statement may be used as an opportunity to clarify points in the investigation report, identify information previously given to the Investigator that is not included in the investigation report which the party believes should have been included, identify questions a party believes the other party has not yet answered or evidence the other party has not explained, raise other concerns regarding the evidence, and to challenge the credibility of the other party and witnesses. While the parties may be assisted by their advisors in preparation of the Written Response Statement, the Written Response Statement must be submitted by the party, must be the party's own statement, and may not be used to submit the statements of others on the party's behalf. The parties may not address each other in the Written Response Statement. The parties will have an opportunity to review the Written Response Statement submitted by the other party and submit a written rebuttal. The Title IX Coordinator will provide a two (2) calendar day review and rebuttal period for the complainant and respondent to have access to review the other party’s Written Response Statement and prepare a written rebuttal to the
other party’s Written Response Statement (the “Written Rebuttal Statement”). The parties’ access to the other party’s Written Response Statement generally will be provided during normal business hours in a designated on-campus location. The Written Response Statement cannot be photographed, copied, or removed from the on-campus office or other location provided for review purposes. The parties (and their advisors) may take personal handwritten notes.
The Written Rebuttal Statement may not exceed 2,500 words in length and must be submitted to the Title IX Coordinator by the conclusion of the two day review and rebuttal period described above. The Written Rebuttal Statement may be used only to respond to arguments made in the other party's Written Response Statement and to challenge the credibility of the 32 other party and any witnesses. While the parties may be assisted by their advisors in preparation of the Written Rebuttal Statement, the Written Rebuttal Statement must be submitted by the party, must be the party's own statement, and may not be used to submit the statements of others on the party's behalf. The parties may not address each other in the Written Rebuttal Statement.
The parties will have an opportunity to review the Written Rebuttal Statement submitted by the other party. The Title IX Coordinator will provide two (2) calendar days for the complainant and respondent to have access to review the other party's Written Rebuttal Statement. The parties' access to the Written Rebuttal Statement generally will be provided during normal business hours in a designated on-campus location. The Written Rebuttal Statement cannot be photographed, copied, or removed from the on-campus office or other location provided for review purposes. The parties (and their advisors) may take personal handwritten notes. While the parties have the opportunity to review the Written Rebuttal Statement of the other party, no further responses are permitted by either party.
The parties and parties’ advisors may use the investigation report and written statements of the other party reviewed at this step only for purposes of participating in the complaint resolution process and are prohibited from disseminating or otherwise sharing the report and written statements with any other individual. Prior to being provided the report and written statements, the parties and parties’ advisors will be required to sign a non-disclosure agreement agreeing to such terms.
The Title IX Coordinator will review the Written Response Statements and Written Rebuttal Statements. Based on the statements, the Title IX Coordinator has the discretion to ask the Investigator for clarification, additional investigation, and/or to have information added, removed, or redacted from the investigation report. In addition, the Title IX Coordinator may remove or redact any portions of the parties' written statements that exceed the word limits of the statements as stated above or that otherwise exceed the scope of information that may be considered in the complaint resolution process, such as treatment records without consent, information subject to a legal privilege without a waiver, or evidence relating to the complainant's prior sexual history if an exception does not apply).
Following the investigation, the Title IX Coordinator will compile the adjudication file which will be shared with the Title IX Hearing Panel/Adjudicators. In cases involving allegations of (1) Title IX Sexual Harassment or (2) Sexual Assault, Domestic Violence, Dating Violence, or Stalking occurring outside of the University’s education program or activity or against a person outside of the United States, the parties will be given access to any information that is included in the adjudication file to the extent that it includes additional information that the parties did not review as part of the Access to Information step discussed above in section VIII(F)(2) Access to Information.
• a. Cases Involving Allegations of Title IX Sexual Harassment 33
Upon completion of the investigation in cases involving allegations of Title IX Sexual Harassment, the matter will be submitted to a Title IX Hearing Panel to hold a live hearing and to make a determination regarding responsibility and, if appropriate, sanctions.
The Title IX Hearing Panel will conduct a prompt and equitable live hearing and adjudication.
Appointment of the Title IX Hearing Panel
The Title IX Coordinator will designate a panel of three adjudicators to serve as the Title IX Hearing Panel. Generally, the Title IX Hearing Panel will be members of the Title IX Team who have not previously been involved in the specific complaint resolution process. The University reserves the right to appoint any trained individuals who are without conflict or bias to the Title IX Hearing Panel. The Title IX Hearing Panel will not include the Title IX Coordinator or the investigator from the same matter. If any party has a concern that a member of the Title IX Hearing Panel has a conflict of interest or bias, the party should report the concern in writing as indicated in the section IX(I) Conflicts of Interest below.
At the live hearing, each party’s advisor will be permitted to ask the other party and any witnesses all relevant questions and follow-up questions, including those challenging credibility. Such questions will be conducted directly, orally, and in real time by the party’s advisor and will never be conducted by a party personally. Only relevant cross-examination and other questions may be asked of a party or witness. Before a complainant, respondent, or witness answers a question at the hearing, the Title IX Hearing Panel must first determine whether the question is relevant and explain any decision to exclude a question as not relevant. Questions and evidence about the complainant’s sexual predisposition or prior sexual behavior are not relevant, unless such questions and evidence about the complainant’s prior sexual behavior are offered to prove that someone other than the respondent committed the conduct alleged by the complainant in the formal complaint, or if the questions and evidence concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent.
All evidence obtained as part of the investigation that is directly related to the allegations raised in the formal complaint will be made available at the hearing. The hearing will generally be held by video-conference with the parties, witnesses, and Title IX Hearing Panel located in separate locations and technology enabling the Title IX Hearing Panel and parties to simultaneously see and hear the party or the witness answering questions. The University reserves the right to determine that a hearing will instead be conducted with all participants, including the parties, witnesses, and the Title IX Hearing Panel physically present in the same location. In the event that the live hearing is held with the participants in the same location, at the request of either party, the University will provide for the parties to be located in separate rooms with technology enabling the Title IX Hearing Panel and parties to simultaneously see and hear the party or witness answering questions. 34 The University will create an audio or audiovisual recording, or transcript, of any live hearing and, upon request, will make it available to the parties for inspection and review.
University Appointed Advisors
If a party does not have an advisor present at the live hearing, the University will provide an advisor to the party, without fee or charge to that party, to conduct cross-examination on behalf of that party. If a party will not have an advisor present at the hearing, the party must inform the Title IX Coordinator at least three (3) calendar days prior to the live hearing so that the University may appoint an advisor for the hearing. The appointed advisor’s role will be limited to relaying the party’s questions to be asked of other parties and witnesses. The
appointed advisor shall not perform any function beyond relaying the party’s desired questions. The University reserves the right to appoint any individual as the University deems appropriate to act as an advisor at a live hearing. The University’s appointment of an advisor is final and a party who refuses to work with an appointed advisor at the live hearing will forfeit his or her right to conduct cross-examination or other questioning at the hearing.
Live Hearing Procedures
Please ask the Title IX Coordinator for additional information about live hearings procedures. Decision-Making Process
The presumption is that the respondent is not responsible for a policy violation. The respondent will be deemed responsible for a policy violation only if the Title IX Hearing Panel concludes that there is sufficient evidence, by a “preponderance of evidence,” to support a finding that the respondent engaged in Sexual Misconduct. If the Title IX Hearing Panel determines that the respondent is responsible for a policy violation, the Title IX Hearing Panel will then determine what sanctions and remedies are warranted.
The Title IX Hearing Panel will not draw an inference about the determination regarding responsibility based solely on a party’s or witness’s absence from the live hearing or refusal to answer cross-examination or other questions.
Lie detector test results will not be considered credible by the Title IX Hearing Panel in the decision-making process. Character evidence and allegations of prior bad acts by a party without a finding of responsibility by the University or a court of law will generally be given little weight, if any, by the Title IX Hearing Panel in the decision-making process.
When a respondent is found not responsible for a Policy violation, but nevertheless is found to have engaged in inappropriate conduct for example, inappropriate remarks that do not rise to the level of a violation of this Policy the University may, in its discretion, require the respondent to receive appropriate education and/or training. The University may also recommend counseling or other support services for the respondent.
b. Cases Involving Allegations of Other Forms of Sexual Misconduct.35 Upon completion of the investigation in matters involving allegations of Sexual Misconduct that are not Title IX Sexual Harassment, the Title IX Coordinator will assign a panel of three Adjudicators to conduct a prompt and equitable adjudication. Generally, the Adjudicators will be members of the Title IX Team who have not previously been involved in the specific complaint resolution process. The University reserves the right to appoint any trained Adjudicators who are without conflict or bias. The parties will receive written notice of the adjudicators appointed. If any party has a concern that an adjudicator has a conflict of interest, the party should report the concern in writing as indicated in the section IX(I) Conflicts of Interest below.
The adjudicators will review the adjudication file. The adjudicators may, in their discretion, seek additional information from the Investigator or another appropriate individual, or request additional investigation by the Investigator. In cases involving allegations of Sexual Assault, Domestic Violence, Dating Violence, and Stalking (that occurred outside of the education program or activity or against a person outside of the United States), if such information is shared with the Adjudicators, the complainant and respondent will be notified and provided access to that information.
The Adjudicators will use a preponderance of the evidence standard to determine whether it is more likely than not that the respondent violated the Policy. The respondent is presumed to be not responsible for a Policy violation. The respondent will be deemed responsible for a Policy violation only if the Adjudicators conclude that there is sufficient evidence to support a finding that the respondent more likely than not engaged in Sexual Misconduct.
Lie detector test results will not be considered credible by the Adjudicators in the decisionmaking process. Character evidence and allegations of prior bad acts by a party without a finding of responsibility by the University or a court of law will generally be given little weight, if any, by the Adjudicators in the decision-making process.
If the Adjudicators determine that the respondent is responsible for a Policy violation, they will then determine sanctions and remedies. The Adjudicators will impose sanctions and/or remedies as they determine necessary in their discretion to end the misconduct, prevent its recurrence, and address its effects, while supporting the University's educational mission and legal obligations. As part of the determination of sanctions and remedies, the Title IX Coordinator may, in their discretion, provide the Adjudicators with information regarding previous violations of the Sexual Misconduct Policy or other University policies by the respondent, if any. In cases involving allegations of Sexual Assault, Domestic Violence, Dating Violence, and Stalking (that occurred outside of the education program or activity or against a person outside of the United States), if such information is shared with the adjudicators, the parties will be notified and provided access to that information.
When a respondent is found not responsible for a Policy violation, but nevertheless is found to have engaged in inappropriate conduct for example, inappropriate remarks that do not rise to the level of a violation of this Policy—the University may, in its discretion, require the respondent to receive appropriate education and/or training. The University may also recommend counseling or other support services for the respondent. 36
4. Possible Sanctions and Remedies
The Title IX Hearing Panel/Adjudicators will impose sanctions and/or remedies as necessary to end the misconduct, prevent its recurrence, and address its effects. The University reserves the right to take whatever measures it deems necessary in response to an allegation of Sexual Misconduct in order to protect student and employee rights and personal safety. Not all forms of Sexual Misconduct will be deemed to be equally serious offenses, and the University reserves the right to impose differing sanctions, depending on the severity of the offense and any previous University policy violations by the respondent.
Individuals who are found responsible under this Policy may face sanctions as appropriate for students, employees, visitors, or others, including, but not limited to the following sanctions. Each of these sanctions and other sanctions may be imposed alone or in combination for a respondent found responsible for Sexual Misconduct. Sanctions for students include, but are not limited to:
• Written admonition – a warning letter may be sent to the student, and copied to his/her discipline record;
• Educational/accountability sanctions – a student may be required to attend an educational class, training, or meeting, mandatory drug or alcohol assessments or other counseling, or other educational sanctions at the student’s expense;
• Fines – established and published fines may be imposed by Residence Life, the Dean of Students or University Police Department;
• Restitution – a student may be required to pay restitution for damages or loss of property;
• Loss of privilege – a student may lose a privilege afforded to them as a LeTourneau University student;
• Removal/Suspension from Campus Housing – a student may be required to leave campus housing for a determined amount of time; conditions may be placed on his/her return;
• Disciplinary Probation – a student may be placed on probation for a determined period of time, during which he or she may be held to immediate suspension or expulsion upon an additional violation;
• Disciplinary Suspension – a student may be separated from the University for a determined period of time, with certain conditions to be met for re-entry;
• Disciplinary Dismissal – a student may be separated from the University permanently.
• Withholding of diploma or degree for a defined period of time or until the completion of assigned sanctions;
• Revocation of admission to the University;
• Temporary or permanent restricted access to areas of campus and campus events;
• Temporary or permanent restricted access to or participation in activities, organizations or courses;
• Temporary or permanent removal from class or residential assignment;
• Conditions upon presence on campus or at university events;
• No trespass or no contact directives;
• Behavioral contracts;37
• Community service hours;
• Removal or non-renewal of scholarships or honors;
• Restrictions on re-enrollment
• Payment of restitution or costs incurred.
Pursuant to Texas law, if a sanction imposed on a respondent results in the student becoming ineligible to reenroll at the University, the University shall include on the student’s transcript a notation stating that the student is ineligible to reenroll in the University for a reason other than an academic or financial reason. Pursuant to Texas law, if a student withdraws from the University pending the outcome of the complaint resolution process, the University will continue the disciplinary process in accordance with the procedures set forth in this Policy and will not issue a transcript to the student until the disciplinary process is completed and, if a sanction imposed on a respondent results in the student becoming ineligible to reenroll at the University, the University shall include on the student’s transcript a notation stating that the student is ineligible to enroll in the University for a reason other than an academic or financial reason. Sanctions for employees (faculty and staff) include, but are not limited to:
• Warning – verbal or written;
• Performance improvement/management process;
• Required assessment or counseling;
• Required training or education;
• Loss of pay increase;
• Loss of oversight or supervisory responsibility;
• Suspension with pay;
• Suspension without pay;
• Termination of employment.
• Temporary or permanent restricted access to areas of campus and campus events;
• Temporary or permanent restricted access to or participation in activities, organizations or courses;
• Conditions upon presence on campus or at university events;
• No trespass or no contact directives;
• Behavioral contracts;
• Community service hours;
• Removal or non-renewal of honors;
• Loss of salary or benefit such as sabbatical or research or travel funding;
• Suspension of promotion;
• Transfer or change of job or responsibilities;
• Revocation of tenure;
• Ineligibility for rehire.
Sanctions for other respondents, such as visitors, guests, volunteers, vendors, independent contractors, trustees, or other individuals found responsible under this policy may include, but are not limited to, any of the sanctions listed above and other sanctions as appropriate under the circumstances, such as cancelation or nonrenewal of contracts. 38 For any suspension or other temporary restriction, the time frame of such suspension or restriction may range from one day to five years, with reinstatement requirements that could include behavioral contracts, required assessment, counseling, or education, demonstrated rehabilitation, or conditions upon the individual’s presence on campus or at university events. When an investigation reveals that a campus organization (such as a student club, athletic team, campus academic department, staff/faculty committee) has committed or promoted behavior involving Sexual Misconduct, the organization may be sanctioned. Sanctions to the organization may include, but are not limited to, loss of University privileges (including, but not limited to, prohibition on the organization’s participation in certain activities and the use of University facilities), educational requirements for organization members, required additional oversight of organization activities, temporary loss of organization recognition and/or funding, and permanent loss of organization recognition, in addition to individual members of the organization who are determined responsible for a policy violation being subject to the sanctions listed above. All campus organizations/departments are responsible for the actions of its members when they are operating on behalf of the organization/department. Violations of imposed sanctions should be reported to the Title IX Coordinator. Remedies for the complainant are designed to restore or preserve equal access to the University’s education program or activity. Remedies need not be non-disciplinary or non-punitive and need not avoid burdening the respondent. Remedies for the complainant include implementing or extending all or some of the following actions, without limitation:
• A mutual or one-sided no contact directive;
• Prohibiting an individual involved from being on University property;
• Prohibiting an individual involved from participating in University-sponsored events;
• Changing an individual's on-campus residency, dining, or transportation arrangements, or prohibiting an individual from residing in a University residence;
• Special parking arrangements;
• Assistance in finding alternative housing;
• Changing an individual's student or employee status or job responsibilities;
• Changing an individual's work or class schedule;
• Providing academic accommodations or providing assistance with academic issues;
• Providing security escorts;
• Access to counseling and medical services;
• Making information about protective orders available to a complainant;
• Assistance identifying an advocate to help secure additional resources or assistance, including off-campus and community advocacy, support, and services.
Remedies designed to address the university community include, but are not limited to:
• Increased monitoring, supervision, and/or security at locations or in connection with activities where the sexual conduct occurred or is likely to reoccur;
• Targeted or broad-based educational programming or training for relevant persons or groups.
In addition, the University may recommend education, training, counseling, or other support services for others involved in the complaint resolution process, including complainants and witnesses, in some instances for example, when individuals have engaged in high-risk use of alcohol or drugs.
The Title IX Coordinator is responsible for effective implementation of any remedies.
5. Notice of Outcome
The complainant and respondent will simultaneously receive a written notice of the Title IX Hearing Panel’s/Adjudicator’s decision on the formal complaint. Prior to being provided the notice of outcome, the parties and parties’ advisors will be required to sign a non-disclosure agreement. The parties and parties’ advisors are prohibited from disseminating or otherwise sharing the notice of outcome with any other individual, except as permitted in the non-disclosure agreement.
For complaints involving (1) Title IX Sexual Harassment or (2) Sexual Assault, Dating Violence, Domestic Violence, or Stalking occurring outside of an education program or activity or against a person outside of United States, the written notice will include the allegations potentially constituting Sexual Misconduct, a description of the procedural steps taken from the receipt of the formal complaint through the determination (including any notifications to the parties, interviews with the parties and witnesses, site visits, methods used to gather other evidence, and hearings held), findings of fact supporting the determination, conclusions regarding the application of the University’s policy to the facts, the determination regarding responsibility as to each allegation, any imposition of sanctions, whether remedies designed to restore or preserve equal access to the education program or activity will be provided to the complainant, and the rationales for the determination and sanctions (including how the evidence was weighed, how the information supports the result, and the standard of evidence applied). The written notice will also include information about the procedures and permissible bases for appeal, as set forth below, and when the result becomes final. In addition, the written notice will include any other steps the University has taken to eliminate the conduct and prevent its recurrence.
For all other complaints of Sexual Misconduct, the written notice will include the decision of the Adjudicators.
In cases involving allegations of Title IX Sexual Harassment, the written notice of outcome will generally be received within twenty-five (25) calendar days from the date the live hearing concluded. In cases involving allegations of other forms of Sexual Misconduct, the written notice of outcome will generally be received within twenty-five (25) calendar days from the date the Adjudicators receive the adjudication file. In some cases, more time may be required. The decision of the Title IX Hearing Panel/Adjudicators may be appealed as provided below. In the event that no appeal is filed within the time periods prescribed below, the decision will be final and the sanctions, if any, will be effective. 40
Dismissal of Formal Complaint Prior to Adjudication
If the allegations in a formal complaint are initially included in the notice of allegations as allegations of Title IX Sexual Harassment, but facts are gathered during the course of the complaint resolution process that indicate that the alleged conduct does not meet the definition of Title IX Sexual Harassment under this policy, the University will dismiss the formal complaint as to those allegations. Even if a formal complaint or any allegations of Title IX Sexual Harassment are dismissed, the University reserves the right to move forward with a complaint resolution process using the other Sexual Misconduct definitions and the other procedures in this Policy, as applicable.
In cases involving allegations of any Sexual Misconduct, the University may, at its discretion, dismiss the case prior to adjudication in certain circumstances, as permitted by law. Circumstances that may lead to dismissal prior to adjudication include, but are not limited to: the complainant notifies the Title IX Coordinator in writing that the complainant would like to withdraw the formal complaint or any allegations therein, the respondent is no longer enrolled or employed by the University, or specific circumstances prevent the University from gathering evidence sufficient to reach a determination as to the formal complaint or allegations therein. If the University dismisses a formal complaint, the University will promptly send written notice of the dismissal and the reasons for the dismissal simultaneously to the parties. A dismissal of a formal complaint may be appealed as provided below.
Either party may appeal a decision to dismiss a formal complaint or any allegations therein, as discussed above in section VIII(F)(6) Dismissal of Formal Complaint Prior to Adjudication. The parties may also appeal the Title IX Hearing Panel’s/Adjudicators’ decision regarding responsibility. An appeal may be made exclusively on one or more of the following grounds:
• Procedural irregularity that affected the outcome of the matter;
• New evidence that was not reasonably available at the time of the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
• The Title IX Coordinator, investigator(s), or Title IX Hearing Panel/adjudicator(s) had a conflict of interest or bias for or against complainants or respondents generally or the individual complainant or respondent that affected the outcome of the matter. The sanctions imposed or other response by the University are not appropriate to the findings.
a. Submitting an Appeal
The parties may request an appeal by submitting a written appeal statement, which may not exceed 2,500 words in length, challenging the outcome of the complaint resolution process. The written appeal statement must be submitted to the Title IX Coordinator within two (2) calendar days after the date the notice of outcome was sent to the complainant and respondent and must explain the grounds for the appeal. While the parties may be assisted by their advisors in preparation of the appeal statement, the appeal statement must be submitted by the party, must be the party's own statement, and may not be used to submit the statements 41 of others on the party's behalf. Failure to file a timely appeal constitutes a waiver of any right to an appeal.
The Title IX Coordinator will review the appeal statement. If the appeal statement states a permissible ground for appeal as listed above, the Title IX Coordinator will continue the appeals process. The Title IX Coordinator may remove or redact any portions of the appeal statement that exceed the word limit or that otherwise exceed the scope of information that may be considered in the complaint resolution proceeding (such as treatment records without consent, information subject to a legal privilege without a waiver, or evidence relating to the complainant's prior sexual history if an exception does not apply). The non-appealing party will be notified of the appeal and provided an opportunity to review the appeal statement and submit a written response in support of the outcome. Any written response from the non-appealing party in support of the outcome must not exceed 2,500 words and must be submitted to the Title IX Coordinator within two (2) calendar days of receiving notice of the appeal. While the party may be assisted by their advisors in preparation of the responsive appeal statement, the responsive appeal statement must be submitted by the party, must be the party’s own statement, and may not be used to submit the statements of others on the party’s behalf.
The Title IX Coordinator will review any written response to the appeal and may remove or
redact any portions of the statements which exceed the word limit or that otherwise exceed the scope of information which may be considered in the complaint resolution process, such as treatment records without consent, information subject to a legal privilege without a waiver, or evidence relating to the complainant's prior sexual history if an exception does not apply. The Title IX Coordinator generally will compile an appeal file, which may consist of any information, documents, or other evidence that is provided to the Appeal Official. Such information, may include, the written appeal statement, the written response to the appeal, the written notice of the Title IX Hearing Panel’s/Adjudicators’ decision, the adjudication file in its entirety or in part, any previously undiscovered evidence (if discovery of new evidence is a ground for the appeal), and any other information determined to be necessary for the Appeal Official’s decision at the Title IX Coordinator’s discretion.
For complaints involving allegations of (1) Title IX Sexual Harassment or (2) Sexual Assault, Dating Violence, Domestic Violence, or Stalking occurring outside of the education program or activity or against a person outside of the United States, the appeal file will be made available for review by the complainant and respondent. The Title IX Coordinator will provide a two (2) calendar day period for the complainant and respondent to have access to review the appeal file and such access generally will be provided during normal business hours in a designated oncampus location. The appeal file cannot be removed from that location, nor can copies be made or pictures taken of the contents. The parties (and their advisors) may take personal handwritten notes.
In cases where the appeal file is made available for review as discussed above, the parties and parties’ advisors may use the appeal file reviewed at this step and any additional information reviewed during the consideration of the appeal (see below), only for purposes of participating in the complaint resolution process and are prohibited from disseminating or otherwise sharing 42 the appeal file or additional information with any other individual. Prior to being provided access to the appeal file or any additional information, the parties and parties’ advisors will be required to sign a non-disclosure agreement agreeing to such terms.
The Title IX Coordinator will assign an Appeal Official to decide the appeal. Generally, the Appeal Official will be a member of the Title IX Team who has not previously been involved in the specific complaint resolution process. The University reserves the right to appoint any trained Appeal Official who is free of conflict of interest or bias. The parties will receive written notice of the Appeal Official appointed. If any party has a concern that the Appeal Official has a conflict of interest or bias, the party should report the concern in writing as indicated in the section IX(I) Conflicts of Interest below.
b. Consideration of Appeal
The Appeal Official will review the appeal file. The Appeal Official may, in his/her discretion, seek additional information from the Title IX Coordinator, the Investigator, or another appropriate individual. For cases of (1) Title IX Sexual Harassment or (2) Sexual Assault, Dating Violence, Domestic Violence, or Stalking occurring outside of the education program or activity or against a person outside of the United States, if the Appeal Officials receives any additional information, the parties shall have an opportunity to review the additional information. The Appeal Official will use a preponderance of the evidence standard to determine whether it is more likely than not that one of the above-listed grounds for appeal have been satisfied. If the Appeal Official determines that there is sufficient evidence to conclude that it is more likely than not that one or more of the above grounds for appeal is satisfied, generally, the matter will be remanded for further investigation and/or adjudication by the Title IX Hearing Panel/Adjudicators, and/or an additional live hearing, as determined by the Appeal Official. If the Appeal Official grants an appeal finding the imposed sanctions or other response by the
University are not appropriate to the finding, the Appeal Official has the discretion to modify the sanctions determination or to remand the matter to the Title IX Hearing Panel/adjudicators for a new sanctions determination. If the Appeal Official modifies the sanctions determination, the Appeal Official’s sanction decision will be subject to an appeal pursuant to this Section. When the matter is remanded, the Appeal Official, in consultation with the Title IX Coordinator, will determine whether the matter should be remanded to the original Adjudicators or whether new Adjudicators should be assigned. The Appeal Official may not change the Adjudicators’ determination of whether the respondent was responsible or not responsible for a Policy violation. Only the Title IX Hearing Panel/Adjudicators reviewing the matter on remand from an appeal may change the determination of the original Title IX Hearing Panel/Adjudicators of whether the respondent was responsible or not responsible for a Policy violation. If the reasons for remand relate to the investigation or warrant additional investigation, the Appeal Official, in consultation with the Title IX Coordinator, will determine whether the matter should be remanded to the previous Investigator or whether a new Investigator should be appointed. Upon remand, the Investigator and Title IX Hearing Panel/Adjudicators will use the same process as required for all complaint resolution processes under this Policy. If the matter is remanded, the Title IX Hearing Panel’s/Adjudicators’ decision on remand will be appealable under the procedures discussed in this Section. 43
If the Appeal Official determines that there is insufficient evidence to determine that it is more likely than not that one or more grounds for appeal have been satisfied, the Appeal Official will dismiss the appeal. This dismissal decision is final and is not appealable. If the Appeal Official dismisses the appeal, the sanctions will be effective on the date the Appeal Official’s decision is provided to the parties.
The Appeal Official will simultaneously issue a written decision to the parties describing the result of the appeal and the Appeal Official’s rationale for the result. The time frame for the appeal generally is within twenty (20) calendar days from the Appeal Official’s receipt of the appeal file. In some cases, more time may be required. Appeals arising out of alleged violations of this policy must be made under this appeal process and are not eligible for consideration under faculty, staff or student grievance policies or processes.
IX. Rights and Obligations in the Complaint Resolution Process and General Provisions
A. Equal Rights of the Complainant and Respondent
In all Sexual Misconduct complaint resolution processes under this Policy, both the complainant and respondent are entitled to:
• To be treated with respect and dignity;
• For the complainant, to report the Sexual Misconduct to the University;
• Appropriate support from the University;
• For the complainant, to receive assistance from the University in reporting the incident to law enforcement at any stage of the process and the right to decline to report the incident to law enforcement;
• To receive information about the process the University will employ for conducting the complaint resolution process;
• To equitable procedures that provide both parties with a prompt and impartial complaint resolution process conducted by officials who receive annual training on conduct prohibited by this Policy;
• To receive a written explanation of support available from University or community resources;
• To privacy to the extent possible consistent with applicable law and University policy;
• To choose whether or not to participate in the complaint resolution process, with the acknowledgment that not participating, either totally or in part, may not prevent the process from proceeding with the information available;
• To have a reasonable time to provide information to the Investigator;
• To raise a concern regarding a possible conflict of interest or bias on the part of any person involved in the complaint resolution process;
• To appeal the decision and any sanctions determination in certain circumstances, as discussed in the section VIII(F)(7) Appeal above;
• To notification, in writing, of the case resolution, including the outcome of any appeal;
• To be free from retaliation as defined in this Policy;
• To notice of the allegations and defenses and an opportunity to respond; 44
• Written notice of the date, time, location, participants, and purpose of all hearings, investigative interviews, or other meetings at which the party’s participation is invited or expected, with sufficient time for the party to prepare to participate;
• Timely notice of meetings that are part of the complaint resolution process at which the complainant or respondent may be present;
• To have prompt and equitable opportunity to identify relevant witnesses and other evidence and to suggest possible questions to be asked of the other party during the formal complaint resolution process;
• To periodic updates, and updates upon request, on the status of the investigation and/or adjudication;
• The complainant and respondent have the right to access to information as part of the complaint resolution process, as set forth in the section VIII(F)(2) Access to Information above.
• For the complainant, not to be questioned or have evidence considered regarding the complainant’s prior sexual conduct with anyone other than the respondent, unless such questions or evidence are to prove that someone other than the respondent committed the alleged Sexual Misconduct.
B. Additional Rights in Cases Involving Allegations of Title IX Sexual Harassment
In cases involving allegations of Title IX Sexual Harassment the following additional rights will be afforded to the complainant and the respondent:
• The parties have the right to be accompanied to any complaint resolution process meeting or proceeding by the advisor of their choice, who may be, but is not required to be, an attorney. The University will not limit the choice or presence of advisor for either the complainant or respondent in any meeting related to the complaint resolution process. See the section IX(D) Advisors below for additional information and requirements regarding the conduct of advisors.
• The parties will be provided an equal opportunity to inspect and review a copy of any evidence obtained as part of the investigation that is directly related to the allegations raised in a formal complaint, as set forth in the section VIII(F)(2) Access to Information above.
• The parties will be provided a copy of the investigation report for their review and written response, as set forth in the section VIII(F)(2) Access to Information above.
• The complaint resolution process will include a live hearing, at which each party’s advisor may ask the other party and any witnesses all relevant questions and follow-up questions, as set forth in the section VIII(F)(3)(a) Live Hearings above. 45
C. Additional Rights in Cases Involving Allegations of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Occurring Outside of the Education Program or Activity or Against a Person Outside of the United States
In cases involving allegations of Sexual Assault, Dating Violence, Domestic Violence, or Stalking occurring outside of the education program or activity or against a person outside of the United
States, the following additional rights will be afforded to the complainant and the respondent:
• The parties have the right to be accompanied to any complaint resolution process meeting or proceeding by the advisor of their choice, who may be, but is not required to be, an attorney. The University will not limit the choice or presence of advisor for either the complainant or respondent in any meeting related to the complaint resolution process. See the section IX(D) Advisors below for additional information and requirements regarding the conduct of advisors.
The complainant and the respondent in complaint resolution processes involving allegations of (1) Title IX Sexual Harassment or (2) Sexual Assault, Dating Violence, Domestic Violence, and Stalking occurring outside of the University’s education program or activity or against a person outside of the United States, have the right to be accompanied to meetings by an advisor of their choice, who may be, but is not required to be, an attorney. Generally, the advisor selected by the complainant or respondent should be free of conflicts of interest in the complaint resolution process and, if a member of the University community, the advisor should be free of conflicts in his or her position in the community. An individual has the right to decline a request to serve as an advisor in the University’s complaint resolution process. Guidelines and requirements for advisors are:
• The purpose of the advisor is to support an individual during the complaint resolution process. An advisor is permitted to accompany the individual to interviews or other meetings or proceedings during the complaint resolution process. In selecting an advisor, each party should consider the potential advisor’s availability to attend interviews and meetings, which may occur in person. As a general matter, the University will not delay its process to accommodate the schedules of advisors.
• Advisors may confer with their advisee, but, with the exception of live hearings for cases involving allegations of Title IX Sexual Harassment, advisors may not actively participate in the complaint resolution process. The advisor may accompany the complainant or respondent to all meetings relating to the complaint resolution proceeding. The advisor may not appear in lieu of the complainant or respondent or speak on their behalf in either in-person or written communications to the University. The advisor may not communicate directly with the Investigator, Title IX Hearing Panel/Adjudicators, Appeal Official, Title IX Coordinator, or any other school official involved in the complaint resolution process and may not interrupt or otherwise delay the complaint resolution process.
• In complaint resolution processes involving allegations of Title IX Sexual Harassment: 46
• At the live hearing, advisors will be permitted to ask the other party and any witnesses all relevant questions and follow-up questions. Additional information about an advisor’s role at the live hearing is included in the section VIII(F)(3)(a) Live Hearings above.
• Advisors will receive a copy of all directly-related evidence and the investigation report, as set forth in the section VIII(F)(2) Access to Information above.
• Advisors may have access to information as is described further below in the section VIII(F)(2) Access to Information above.
• In complaint resolution processes involving allegations of Sexual Assault, Dating Violence, Domestic Violence, or Stalking occurring outside of the University’s education program or activity or against a person outside of the United States:
• If a party selects an attorney as an advisor, the advisor’s participation in the complaint process is in the role of an advisor and not as an attorney representing a party. The advisor will have access to highly confidential information and is prohibited from sharing information obtained as an advisor during the complaint process with anyone, including other individuals who may be part of an attorney-client relationship with the party.
• The University will notify a party to a complaint resolution process if another party involved in the complaint resolution process has obtained an advisor. The notice shall indicate if the other party’s advisor is an attorney.
• Advisors will be required to sign an Advisor Agreement acknowledging receipt and understanding of these requirements. Failure to comply with these requirements, including violations of confidentiality, or other forms of interference with the complaint resolution process by the advisor may result in disqualification of an advisor. The University reserves the right to dismiss an advisor.
E. Non-Participation and Silence
Either party may decline, at any time, to provide information or participate further in the complaint resolution process. If, at any time during the complaint resolution process, a party decides not to participate, the University may still proceed with the applicable complaint resolution process and make a determination based upon the information available. If at any time the complainant declines to participate in the process, the University’s ability to meaningfully investigate and adjudicate a formal complaint may be limited. In such cases, the University may proceed with the complaint resolution process if possible to do so without the complainant’s participation, and will make a determination based on the information available. The respondent also has the right to decline to participate in the complaint resolution process. If at any time the respondent declines to participate in the process, the University may proceed with the complaint resolution process and make a determination based on the information available. A respondent’s silence in response to an allegation will not necessarily be viewed as an admission of the allegation, but may leave the complainant's allegations undisputed. Similarly, a complainant’s silence in response to a respondent’s denials or defenses will not necessarily be viewed as an admission of the denials or defenses, but may leave the respondent’s denials or defenses undisputed. Even if a party decides not to participate or chooses to stop participating at a phase of the process, the party will still be given the option to participate during additional phases of the process. 47
In cases involving allegations of Title IX Sexual Harassment, the Title IX Hearing Panel will not draw an inference about the determination regarding responsibility based solely on a party’s absence from the live hearing or refusal to answer cross-examination or other questions.
F. Obligation to be Truthful
All parties and witnesses have an obligation to provide truthful information and evidence in connection with any report or complaint resolution process under this Policy. Engaging in dishonesty may be considered retaliation or interference with process under this policy and/or violate other University policies, including the Community Values and Expectations code found in the LeTourneau University Student Handbook and Faculty/Staff Handbook. Individuals who knowingly and intentionally file a false report or provide false information may be subject to disciplinary action under the Community Values and Expectations code, which may include, but is not limited to, written warning, demotion, transfer, suspension, dismissal, termination of employment, or expulsion. An allegation that a person has violated the obligation to be truthful will be handled through the procedures identified below in section X. Complaints of Related Misconduct.
G. Requests for Reasonable Accommodations
Individuals who need a reasonable accommodation should contact the Title IX Coordinator. The University will consider requests for reasonable accommodations submitted to the Title IX Coordinator on a case-by-case basis. Accommodations the University may provide include:
• Providing reasonable accommodations as required by law to an individual with a disability who requests an accommodation necessary to participate in the complaint resolution process;
• Providing an interpreter for individuals who are limited English-language proficient.
H. Supportive/Interim Measures
After receiving a report of alleged Sexual Misconduct, the Title IX Coordinator will consider whether supportive/interim actions, accommodations, or protective measures are reasonably necessary or appropriate to protect the parties and the broader University community. Such supportive/interim measures will be available without fee or charge to the complainant, respondent, and others adversely impacted by the complaint resolution process, if requested and reasonably available. Such measures will be designed to restore or preserve equal access to the University’s education program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the University’s educational environment, or to deter sexual harassment. The University will provide written notification about options for, available assistance in, and how to request changes to academic, living, transportation and working situations, and protective measures. Supportive/interim measures will be available with or without a formal complaint, and regardless of whether a complainant chooses to report the incident to local law enforcement, asks to keep a reported violation of the policy confidential, or requests that the University not investigate the matter. The University will comply with a student’s reasonable request for a living and/or academic situation change following an alleged sex offense. 48 Any person seeking supportive/interim measures, including complainants and respondents, should contact the Title IX Coordinator. Examples of supportive/interim measures include, but are not limited to:
• Establishing a “no contact” order prohibiting the parties involved from communicating with each other;
• Changing an individual’s on-campus residency, dining, or transportation arrangements.
• Special parking arrangements;
• Assistance in finding alternative housing;
• Changing an individual’s student or employee status or job responsibilities;
• Changing an individual’s work or class schedule;
• Providing academic accommodations or providing assistance with academic issues, including but not limited to allowing an individual to drop a class in which both parties are enrolled without any academic penalty;
• Providing security escorts;
• Access to counseling and medical services;
• Making available information about protective orders and providing assistance with respect to obtaining and enforcing such orders;
• Protection from retaliation;
• Assistance in identifying an advocate to help secure additional resources or assistance, including off-campus and community advocacy, support, and services, legal assistance, visa and immigration assistance, and student financial aid. Other protective measures may be available, if safety concerns or other overriding circumstances warrant them, including:
• Barring an individual from University property;
• Prohibiting an individual involved from participating University sponsored events;
• Prohibiting an individual from residing in a University residence.
If the respondent is a University student and the respondent will be barred from University property, prohibited from residing in a University residence, or otherwise removed from the education program or activity, in whole or in part, prior to the conclusion of the complaint resolution process, these protective measures will be put in place pursuant to the procedures
discussed in the section VII(C) Emergency Removal above. The University determines which measures are appropriate for a particular individual on a caseby-case basis. Such measures will vary based on the particular facts and circumstances, including, but not limited to, the specific need expressed by the individual, the age of the individuals involved, the severity or pervasiveness of the allegations, any continuing effects on the individual, whether the complainant and respondent share the same residence hall, dining hall, class, transportation, or job location, and whether other judicial measures have been taken to protect the complainant. The Title IX Coordinator will be responsible for determining what measures will be put in place.
Supportive/interim measures provided to an individual are confidential, provided confidentiality would not impair the ability of the University to provide the accommodations or protective 49 measures. The University will only disclose information necessary to provide the accommodations or protective measures in a timely manner to individuals who need to know the information in order to effectively provide the accommodations or protective measures. The Title IX Coordinator will determine what information about an individual should be disclosed and to whom this information will be disclosed based on the facts and circumstances of the specific situation and the accommodation to be provided. The University will inform the individual before sharing personally identifying information that the University believes is necessary to provide an accommodation or protective measure. The University will tell the individual what information will be shared, with whom, and why.
Any concern about a violation of a supportive/interim measure should be reported to the Title IX Coordinator. Complaints of a violation of a supportive/interim measure will be handled as discussed in the section X. Complaints of Related Misconduct below.
I. Conflicts of Interest
If a complainant or respondent has any concern that any individual acting for the University under this Policy has a conflict of interest or bias, for or against complainants or respondents generally or for or against the individual complainant or respondent, they should report the concern in writing to the Title IX Coordinator. Any concern regarding a conflict of interest or bias must be submitted within two (2) calendar days after receiving notice of the person’s involvement in the process. The Title IX Coordinator will review the concerns and take appropriate steps to ensure that the assigned Investigator(s), Title IX Hearing Panel members/Adjudicators, and Appeal Officials do not have a conflict of interest or bias. If a complainant or respondent has any concern that the Title IX Coordinator has a conflict of interest or bias, they should report the concern in writing to the Vice President for Finance and Administration. If the Title IX Coordinator has a conflict of interest with respect to a complaint, the President will appoint another person to oversee adherence to the Sexual Misconduct Policy with respect to the formal complaint at issue.
The parties should be mindful that the University has a small and close-knit campus community. That a party simply knows an individual acting for the University under this Policy or has had some limited interaction with such individual generally will not be deemed a disqualifying conflict of interest or bias in most instances. However, the University encourages the parties to bring any concern of conflict of interest or bias to the Title IX Coordinator's attention for consideration.
J. Time Frames for Resolution
The University is committed to the prompt and equitable resolution of allegations of Sexual Misconduct. As is discussed in more detail above, different procedures apply to cases involving allegations of Title IX Sexual Harassment than to other cases of alleged Sexual Misconduct. The time frames for each phase of the different procedures are as follows:
1. Cases Involving Allegations of Title IX Sexual Harassment
Specific time frames for each phase of the complaint resolution process for formal complaints involving allegations of Title IX Sexual Harassment are set forth in the section VIII. The 50 University’s Complaint Resolution Process above. Each phase of the process will generally be as follows:
• Review of formal complaint and notice of allegations to the parties: ten (10) calendar days
• Investigation: forty-five (45) calendar days
• Review of directly-related evidence and investigator consideration of evidence response statements: seventeen (17) calendar days
• Review of investigation report and written response: five (5) calendar days
• Live Hearing and Determination: twenty-five (25) calendar days
• Appeal: twenty (20) calendar days
2. Cases Involving Allegations of Other Forms of Sexual Misconduct
Specific time frames for each phase of the complaint resolution process are set forth in the section VIII. The University’s Complaint Resolution Process above. Each phase of the process will generally be as follows:
• Review of formal complaint and notice of allegations to the parties: ten (10) calendar days
• Investigation: forty-five (45) calendar days
• Review of investigation report and written response/rebuttal, if applicable: ten (10) calendar days
• Adjudication: twenty-five (25) calendar days
• Appeal: twenty (20) calendar days
In any Sexual Misconduct complaint resolution process, the process may include additional days between these phases as the University transitions from one phase to another. The parties will be notified when each listed phase begins and when it ends. If any transition period will last longer than five (5) calendar days, the parties will be notified of the delay and the reason for it. In some cases, extensions of the applicable time frames may be necessary. The Title IX Coordinator may grant reasonable extensions to the time frames set forth in this policy when warranted by the circumstances. For example, extensions may be granted if the University has been asked to delay its procedures during the evidence gathering stage of a criminal investigation, if the reported allegations are particularly complex (including, without limitation, allegations that involve multiple incidents and/or multiple individuals), if new parties or new allegations are added in an amended notice of allegations, if parties or witnesses are not available, due to unsuccessful attempts at informal resolution, any intervening school break, the need for language assistance or accommodation of disabilities, or for other unforeseen circumstance. Extensions will be no longer than necessary. The complainant and respondent will receive written notice of any delay and the reasons for it. When a time frame for a specific phase of the process, as set forth below, is less than five (5) calendar days, the University may, in its discretion, use business days to calculate the time frame deadline. Efforts will be made to complete the process in a timely manner balancing principles of thoroughness, fundamental fairness, and promptness. 51
Complainants are encouraged to begin the complaint resolution process as soon as possible following an alleged Sexual Misconduct incident. There is no statute of limitation for reporting prohibited conduct to the University under this Policy; however, the University’s ability to respond may diminish over time, as evidence may erode, memories may fade, and respondents may no longer be affiliated with the University. If a complaint is brought forward more than five (5) calendar years after an alleged incident, the University, in its discretion, may decline to process a complaint under these procedures, but reserves the right to take other administrative action as appropriate depending on the specific circumstances of the complaint, and will provide reasonably appropriate supportive/interim measures, assist the complainant in identifying external reporting options, and take reasonable steps to eliminate prohibited conduct, prevent its recurrence, and remedy its effects. If the respondent is still a member of the University community as a student or employee, the complaint generally will be processed under these procedures.
K. Presumption of Non-Responsibility
The presumption is that the respondent is not responsible for a Policy violation. The respondent is presumed not responsible until a determination regarding responsibility is made at the conclusion of the complaint resolution process. The respondent will be deemed responsible for a policy violation only if the appointed Title IX Hearing Panel/Adjudicators conclude that there is sufficient evidence, by a "preponderance of evidence," to support a finding that the respondent more likely than not engaged in Sexual Misconduct.
L. Application of Policy
When the University receives a report or formal complaint of a violation of this Policy, the University will generally apply the complaint resolution procedures from the policy that is in effect at the time that the report or formal complaint is made and generally will apply the Sexual Misconduct definitions from the policy that was in effect at the time the alleged misconduct occurred. For cases involving allegations of Title IX Sexual Harassment, the University will apply the definitions from the policy that is in effect at the time the formal complaint is made to determine what procedures apply and the definitions from the policy that was in effect at the time the alleged misconduct occurred to determine whether a policy violation occurred.
M. Investigation of Other Alleged University Policy Violations
If a formal complaint of Sexual Misconduct also implicates alleged violations of other University policies, the Title IX Coordinator, in coordination with other appropriate school officials, will evaluate the allegations to determine whether the investigation of the alleged Sexual Misconduct and the other alleged policy violations may be appropriately investigated together without unduly delaying the resolution of the Sexual Misconduct formal complaint. Where the Title IX Coordinator, in coordination with other appropriate school officials, determines that a single investigation is appropriate, the determination of responsibility for each of the alleged policy violations will be evaluated under the applicable policy. The adjudication may be conducted in accordance with this Policy or the adjudication of the other policy violation may be conducted separately from the adjudication of the alleged Sexual Misconduct. 52
N. Reservation of Flexibility
The procedures set forth in this Policy reflect the University’s desire to respond to complaints in good faith and in compliance with legal requirements. The University recognizes that each case is unique and that circumstances may arise which require that it reserve some flexibility in responding to the particular circumstances of the matter. The University reserves the right to modify the procedures or to take other administrative action as appropriate under the circumstances. In instances where a formal complaint is made against an individual who is not a
student or employee of the University, the University reserves discretion to use a process or procedures other than those outlined in this Policy, as appropriate under the circumstances.
X. Complaints of Related Misconduct
Any complaint relating to retaliation or interference with process in violation of this Policy, or violations of supportive/interim measures, sanctions, the obligation to be truthful, or a nondisclosure agreement should be reported promptly to the Title IX Coordinator. The University will provide a prompt and equitable process for the resolution of complaints alleging retaliation or interference with process or a violation of supportive/interim measures, sanctions, the obligation to be truthful, or a nondisclosure agreement. The University will take appropriate action against any individual who retaliates against another person or interferes with a process in violation of this Policy or who violates supportive/interim measures, sanctions, the obligation to be truthful, or a nondisclosure agreement.
When the University receives a complaint of retaliation or interference with process or of violations of supportive/interim measures, sanctions, the obligation to be truthful, or a nondisclosure agreement, the Title IX Coordinator may exercise discretion to determine an appropriate responsive process based on the facts and circumstances. At the Title IX Coordinator’s discretion, options for resolution include, but are not limited to: informal discussions and resolution facilitated by the Title IX Coordinator, investigation and/or determination by the Title IX Coordinator, or assignment of a designated individual to investigate the complaint and/or determine an appropriate response. This process will be separate and distinct from the Complaint Resolution Process outlined above for addressing Sexual Misconduct formal complaints. The Title IX Coordinator will document the complaint received, the process used, and the outcome. In instances where the outcome of the process results in a suspension longer than one year, expulsion, or termination of employment, the impacted individual may appeal the decision in accordance with the appeal rights as set forth in this Policy. The University will notify the parties of the outcome of the complaint.
XI. Alternative Procedures
Nothing in this policy is intended to interfere with the right of any individual to pursue other avenues of recourse which may include, but is not limited to, filing a complaint with the United States Department of Education’s Office for Civil Rights (OCR).
The OCR office for institutions located in Texas is: U.S. Department of Education Office for Civil Rights 53 Dallas Office
1999 Bryan Street, Suite 1620 Dallas, Texas 75201-6810
Telephone: 214-661-9600 FAX: 214-661-9587
TDD: 800-877-8339 Email: OCR.Dallas@ed.gov
The Title IX Coordinator is responsible for maintaining the official University records of Sexual Misconduct reports and formal complaints. When a formal complaint is pending, each official having a role in the complaint resolution process is responsible for handling records appropriate to their role. When the process is complete, the official records relating to the formal complaint or report will be provided to the Title IX Coordinator, who will maintain such records in accordance with University record retention requirements and applicable law. Records related to Sexual Misconduct reports and formal complaints will be treated as confidential and shared only on a need-to-know basis, as required by law, or to conduct a complaint resolution process.
This policy has been approved by the following and represents LeTourneau University policy and procedure from the date of this document until superseded.
President and Cabinet
The following individual is the policy’s Senior Reviewer and is responsible for being the most knowledgeable about the policy, as well as supporting the execution of the policy.
Vice President for Student Affairs
Approved Policy, April 20, 2016
Approved Revision, June 25, 2018
Approved Revision, August 12, 2019
Approved Revision, August 11, 2020
Approved Revision, December 13, 2021 54
Appendix A – Response to Sexual Assault and Resources
If you have personally experienced any form of Sexual Misconduct, tell someone as soon as possible. Your safety and well-being is paramount to the University.
• In an emergency, call 911.
• Seek appropriate medical care as soon as possible for injuries, preventive treatment for sexually transmitted diseases, and possible evidence collection, even if you are uncertain whether you want to press charges or pursue legal action. Immediate medical examination, ideally within the first 24 hours after any Sexual Misconduct occurs, helps assure the preservation of evidence. Preserving evidence may be necessary for the proof of criminal Sexual Misconduct or to obtain a protection order. Following a Sexual Assault and prior to an examination, do not bathe, shower, brush teeth, comb hair, smoke, eat or drink or change clothes, and if possible, do not urinate; do not alter the scene of the assault. If you decide to receive an examination, bring another set of clothes to the hospital since clothes will be collected as part of the evidence. If you have changed clothes, bring your soiled clothing with you for evidence collection. Additionally, you are encouraged to gather bedding, linens or any other pertinent articles that may be used for evidence. Secure them in a clean paper bag or clean sheet. Evidence found in phone records (texting), e-mails, and/or social media (Facebook, Snapchat, etc.) should also be preserved.
• Consider securing immediate professional support on or off campus to assist you in the crisis. Contact confidential on-campus and/or off-campus resources for emotional support, information, and/or advocacy.
• Report the conduct to the Title IX Coordinator. The Title IX Coordinator can arrange for interim measures and accommodations, including no contact directives. The Title IX Coordinator can provide information to students who wish to obtain protective orders with local authorities.
• Report the conduct to the local Police Department, if desired. The University will help the employee or student in reporting the assault to the police and/or in filing a criminal charge.
• University Police Department, 903-233-4444
Reporting Sexual Misconduct to the University:
• Title IX Coordinator:
Dr. Kristy MorganVice President for Student Affairs
Student Life Office, Second Floor Allen Family Student Center Office Phone: 903-233-4410
Email: firstname.lastname@example.org 55
Title IX Deputy Coordinator:Phyllis Turner
Office Phone: 903-233-4171
Reporting Sexual Misconduct to Law Enforcement:
• Longview Police Department
302 West Cotton Street, Longview, TX 75601
• University Police Department
Confidential resources provided by LeTourneau University are those persons who are licensed counselors or a licensed/ordained pastor listed below:
• LeTourneau University Center for Counseling
• Angela Clipperton, Director of Health Services
Second Floor, Allen Family Student Center
• Dr. Pat Mays, Campus Pastor
Spiritual Life Office, Belcher Center
Dr. Mays serves in multiple roles on campus. If you are seeking Dr. Mays’s assistance in his role as a confidential resource, you should contact him through the office contact information listed above and should make clear prior to disclosing any information that you are seeking his assistance as a confidential resource.
The following resources are available off-campus to individuals who wish to speak with a confidential resource:
• RAINN (Rape, Abuse, and Incest National Network):
24/7 Phone Number: 1.800.656.4673
Online Chat: https://hotline.rainn.org/online/
Healthcare Resources and Information: 56
• Christus Good Shepherd Medical Center – Longview
700 East Marshall Avenue
Longview, TX 75601
A Sexual Assault medical forensic examination is performed by specially trained medical professionals for the purpose of evaluation and treatment of trauma, treatment of possible exposure to infection, referral to counseling and follow-up medical care, and for the collection of evidence following a report of Sexual Assault by a victim. The medical well-being of the patient is the primary objective of the Sexual Assault nurse examiner (“SANE”) at all times during the examination. The exam will take place at the Sexual Assault exam site, in a confidential room with trained staff and volunteers. During the examination, the SANE will take a medical history of the patient to determine injuries and appropriate medical treatment for the patient. The next step is an examination in order for the SANE to document trauma to any part
of the body. Last, a collection of forensic evidence is done, and a Sexual Assault evidence collection kit is sometimes used. An evidence collection kit is used to collect physical evidence. If the examination takes place more than 96 hours after the assault, an evidence collection kit may not be used because it is unlikely that evidence would still be present on the victim. However, evidence may still be gathered by documenting any findings obtained during the medical examination (such as bruises or lacerations), photographs and bite mark impressions (if appropriate), and securing statements made by the survivor about the assault.
If the victim reports the crime, local law enforcement may authorize the exam or the victim may request a Sexual Assault exam without first reporting to law enforcement as a 'non-reported Sexual Assault.' Survivors of a Sexual Assault may obtain a medical forensic exam and have evidence collected, without cost to the victim, even if they do not wish to involve law enforcement at the time of evidence collection. This allows the evidence to be secured while giving the survivor time to consider whether they want to report the assault. A patient who has requested and obtained a non-reported Sexual Assault medical forensic examination has up to two years to decide to report the crime.
Counseling and Mental Health Services:
• LeTourneau University Center for Counseling
• Women’s Center of East Texas
1415 McCann Road, Longview, TX 75606
Victim Advocacy Services:
• Women’s Center of East Texas
1415 McCann Road, Longview, TX 75606
• RAINN (Rape Abuse, and Incest National Network): Get Help 24/7: 1.800.656.4673 (HOPE)
• Women’s Center of East Texas
1415 McCann Road, Longview, TX 75606
Visa and Immigration Assistance:
• Office of Global Initiatives
First Floor, Allen Family Student Center
Student Financial Aid:
• LeTourneau University Financial Aid Office
2nd Floor of Library
Information Regarding Obtaining a Protective Order: Protective orders are legal orders issued by a state courts protects you from someone who has been violent, including Sexual Assault, or threatened to be violent. You can get a protective order if someone has hurt you or threatened to hurt you, and you are afraid that the person may hurt you again, and either you, your spouse, or your dating partner has a close relationship with the person who hurt you (such as marriage, close relatives, dating or living together, or having a child together). You can also get a protective order if you have been sexually assaulted or stalked, regardless of the relationship between you and the person who Sexual
Assaulted or stalked you. A protective order can order the other person not to contact you or go near you, your children, other family relatives, your pets, your home, where you work, or your children’s schools; not hurt you or threaten to hurt you; and not have a gun or license to carry a gun. There are several different types of protective orders that may be issued under Texas law: a magistrate’s order for emergency protection (emergency protective order), a temporary ex parte protective order (usually 20 days), and a final (permanent) protective order. For additional information regarding protective orders, you may contact the Title IX 58 Coordinator. You may apply for a protective order by going to the district attorney’s office or courthouse. You will generally file your application in the county where you or the abuser lives or in any county where the abuse took place.
District Attorney's Office
Gregg County Courthouse
101 E. Methvin, Suite 333
Longview, TX 75601
Office Hours: 8:00am - 5:00pm Monday through Friday
Gregg County Courthouse
101 East Methvin
Longview, Texas 75601
In some counties, the county attorney or district attorney may help you file for a protective order. An online assistance kit is also available here. The Texas Advocacy Project (1-800-3744673) also provides information and assistance regarding protective orders, including helping prepare legal documents. 59
Appendix B – Texas Criminal Law Information
Some of the conduct prohibited by this policy may be crimes. The statutory information for Texas criminal law definitions are provided below. Additional information regarding Texas criminal law definitions may be found in the University’s prevention programs and annual security report. The Texas criminal law citations are provided for informational purposes only. The definitions set forth in the Definitions of Prohibited Conduct section above will be used for all purposes under this policy.
Sexual Assault: Sexual Assault is a criminal act under state law. See Texas Penal Code, Section 22.011 et seq. for applicable criminal law definitions of Sexual Assault and aggravated Sexual Assault in Texas.
Domestic Violence:Domestic Violence is a criminal act under state law. See Texas Penal Code, Section 71.003 et seq. for applicable criminal law definitions related to Domestic Violence in Texas. Domestic Violence is referred to as family violence under Texas law.
Dating Violence: Dating Violence is a criminal act under state law. See Texas Penal Code, Section 71.0021 for applicable criminal law definitions of Dating Violence in Texas.
Stalking: Stalking is criminal act under state law. See Texas Penal Code Section 42.072 for applicable criminal law definitions of Stalking.
Sexual Exploitation: Some forms of Sexual Exploitation are criminal acts under state law. See, e.g., Texas Penal Code, Sections 21.08: Indecent exposure, 21.15: Invasive visual recording, 21.16: Unlawful disclosure or promotion of intimate visual material, 21.17: Voyeurism, and 43.02 et seq.: Prostitution for applicable criminal law definitions relating to Sexual Exploitation in Texas. 47926590v2
XIII. FREE SPEECH and PEACEFUL ASSEMBLY
In attempt to balance the right to exercise free speech and/or organize a peaceful assembly with the obligation of the University to not unreasonably disrupt the educational pursuits of nonparticipants must comply with all college policies and procedures. Among these are the following time, place, and manner conditions:
• The time is limited to two hours between 8 a.m. and 8 p.m., Monday-Friday with the exception of one hour before and after chapel. This limitation will allow other uses of the space and to ensure that adequate staffing is available if needed to help ensure safety and civility of all present.
• Permissible locations, if not already in use, are the Campus Mall east of the bell tower and west of the Nursing Building, and the field to the east of the campus pond.
• Amplified sound is prohibited.
• Signboards larger than 3'x4' are prohibited.
The Free Speech and Peaceful Assembly Approval Request form is available online (www.letu.edu/peacefulassembly) and must be submitted three business days prior to the event. Staff members in the Office of Student Life are available to provide feedback on Peaceful Assembly planning to help insure that the event complies with the college policy.
Violations of the Free Speech Assembly Policy are subject to the conduct process and the full range of sanctions. Exercising free speech and/or organizing a peaceful assembly violates university policy when the event:
• Includes participants that are not current faculty, staff or students;
• Threatens property or public safety;
• Infringes upon the rights of others by interrupting chapel, a classroom, or any college sponsored events or activities (e.g. halting a lecture, debate, or any public forum by indirectly preventing the speaker from speaking – even for a brief period of time – or seizing control of a public forum for one's own purposes);
• Violates the time, place, and manner restrictions listed above;
• Occurs without acknowledging awareness of this policy (i.e. failure to submit the Free Speech and Peaceful Assembly form).
• Violates any other standards set forth by the LeTourneau University Student Handbook. LeTourneau University values freedom of expression and, therefore, supports students' desires to exercise this freedom in a public way as expressed in this policy. The use of the campus setting for expression of ideas or viewpoints in compliance with this policy does not imply the university's acceptance or endorsement of the views expressed. The university has the right to discontinue any protests or demonstrations not in compliance with these guidelines.