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Mentor Handbook

Pilot Mentoring Scheme 2016


AIM OF THE SCHEME At Leeds Trinity University we want to give as much support as possible to support the employability of our graduates. We are launching a Pilot Mentoring Scheme to harness the goodwill and experience of our Alumni Community to act as mentors to Level 6 students. Where possible, we will provide each student who wishes to be mentored a suitable alumni mentor who has relevant experience. This process will help build each of the mentee’s confidence and support them in their transition to graduate employment. We hope that following a successful pilot scheme we can expand the mentoring opportunities and that students who have been mentored will be Leeds Trinity mentors in the future.

WHO IS ELIGIBLE? The Pilot Scheme is focusing on delivering mentoring support for Level 6 Business, Psychology and Sport, Health and Nutrition students.

WHEN DOES IT RUN AND WHAT ARE THE KEY DATES? January - March 2016

Alumni can register to be a mentor

Wednesday 18 May

Training session will be delivered on campus

May 2016

Mentees given contact details for their mentor

May - September 2016

Mentoring takes place

September 2016

Review of the Pilot Mentoring Scheme

We appreciate that not everyone who is interested in the scheme will be able to attend the training session. With this in mind we’ll also have a short video and further information available via our webpages to give additional information for mentees and mentors.

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Aims of Mentoring We want mentees to benefit from your knowledge, experience and skills. The aims for each mentor are: • • • • • • • • • •

Provide encouragement Develop a supportive relationship with your mentee Improve your mentee’s self-confidence Offer professional development Encourage reflection on practice Help your mentee learn from your experiences Help your mentee become more empowered to make decisions Develop your mentee’s communication, study and personal skills Help identify goals and establish a sense of direction Offer valuable insight into the next stage of their career

Benefits To You and Your Workplace We really want our alumni mentors to get as much out of the scheme as our student mentees. The potential benefits to you include: • • • •

Personal satisfaction Self development in learning new skills Enhancing your own employability through being a recognised mentor Networking skills

Being a mentor could also benefit your workplace through: • • •

Being recognised as a student friendly organisation Positive PR for developing and supporting others Other potential links with Leeds Trinity including placements and graduate recruitment opportunities

We will invite each mentor to a celebration event at the end of the scheme and we will provide you with a certificate to say thank you.

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How Does It Work? • •

• • •

You will be matched with a suitable student The mentoring involves regular meetings over the four month period; these can take place face-toface, through email, over the phone or via Skype. We recommend a minimum of three hours contact time in total A suitable place, time and means of contact needs to be agreed between you and the student We recommend that meetings take place at the Mentor’s place of work or at the University Meetings can also be arranged in other public places for example: a café

To get the most out of the process we are advising mentees to: • • • •

Be honest and open about themselves Take responsibility for their learning and personal development Have trust and confidence in you Accept they may have to do things differently or step out of their comfort zone

What If It Is Difficult To Meet Up With My Mentor? A face-to-face meeting is the usual setting for mentoring, but it can also take place by email, telephone or skype. It may be that after an initial meeting you choose to continue by email for example.

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What Do I Ne e d To A gre e U po n Wit h My Men tee? • • • • • • •

The goals for the programme of mentoring Yours and your mentee’s responsibilities The time commitment How, when and where meetings and communication will take place How to deal with confidential information What topics or issues are outside of the scope of the mentoring relationship How obstacles and problems are to be dealt with

As a Mentor You Will Draw on Your Ability To Be: • • • •

Enthusiastic about the concerns, needs and aspirations of the mentee A good listener Empathetic with how the mentee feels and their challenges Positive in your view to see solutions

What Do Good Mentees Need? • • • • • • •

A sounding board and listener A giver of encouragement A critical friend A source of emotional support A confidante A knowledgeable contact A positive role model

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Suggested Mentor Etiquette • • •

Aim to respond to your mentee promptly. Acknowledge their message if you’re busy and tell them when you are able to reply back in more detail Offer positive and constructive feedback Know you limitations; clearly tell your mentee when you are available and only make promises you can keep.

Maximising the Experience • •

The expectations are to listen and provide guidance around career related issues You are not expected to have to advise them about such things as financial or personal issues

Support Available From Leeds Trinity University • • •

Relevant training Telephone and email link to help with any problems that may occur Contact with the Careers Centre during and after the mentoring period to ensure the partnership is working well

Queries and Concerns If you require any further assistance or have any concerns please contact careers@leedstrinity.ac.uk or call 0113 283 7151.

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Mentor Notes on the Scheme Meeting/correspondence 1

Meeting/correspondence 2

Meeting/correspondence 3

Meeting/correspondence 4

Recommendations (to Leeds Trinity regarding the Pilot Scheme)

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Key Contacts Careers Team Email: careers@leedstrinity.ac.uk

Tel: 0113 283 7151

Alumni Office Email: alumni@leedstrinity.ac.uk

Tel: 0113 283 7221

Leeds Trinity University Horsforth, Leeds, LS18 5HD 0113 283 7150 Information correct at time of printing, February 2016. The information in this publication can be supplied in alternative formats. Please call 0113 283 7150 or email enquiries@leedstrintiy.ac.uk

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