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Af Alecia Fourie Tel: (Cell) 073 146 3100

E:-mail: minimoose@live.co.za

Personal Information

Marital Status : Married

Nationality: South African

Based in Centurion

Professional Experience

Rosebank College an Educational Brand of The Independent Institute of Education

2011-Current

Administrative and Secretarial Support to the Principal: Diary planning and scheduling of appointments; Screening calls and/or route queries to relevant people; Communicating with internal and external stakeholders telephonically, in person and in writing through the drafting of letters, documents, reports, faxes and e-mail messages; Ensuring the professional and timely dispatch and distribution of such correspondence; Receiving and coordinating mail addressed to the Principal for their perusal and action; Proactively managing the Principal’s diary on a daily, weekly, monthly and quarterly basis to ensure efficiency (attach daily schedules including contact persons, contacts numbers, street address, directions, meeting agendas and relevant documentation); Coordinating of travel and accommodation arrangements for the Principal. Public Relations and Liaison for the Principal: Receiving of incoming telephone enquiries for Principal; Receiving guests for the Principal; Scheduling of arrangements for the Principal’s meetings with internal and external stakeholders; Co-ordinating and serving refreshments at the Principal’s meetings and other occasions as required. Management of a filing system: Establishing and maintaining a secure paper-based filing system for the Principal; Regularly updating files; Drawing relevant files in preparation for meetings and engagements; Establishing and maintaining a secure electronic filing system for the Principal; Maintaining a secure database of external stakeholders interacting with the Principal. HR Coordinator and Other Related Activities: Developing a cohesive team spirit through rendering general administrative and/or specialised support to: PA to the Managing Director; Brand HR, Finance and Operations teams, Groups HR; Rendering specific assistance with projects embarked on by the Principal; Recording/Despatching of minutes at meetings as and when required; Ensure proper maintenance of Campus personal records of employees on matters such as contracts, salaries, leave and training, performance appraisals; Counsel employees or provides advice and information on policies and rules relating to employment policies and programs, and on the company’s rules and regulations; Prepare and process employment and HR reports; Audit and maintain HR files on all new staff and the company; Prepare statistics for employment equity and training reports as required by HR Manager; Co-ordinate administration around recruitment activities, which may include posting job openings, preparing formal advertisements, processing applications (includes regret letters), prepare associated reports; Manage orientation of new employees, process probationary reviews, employee evaluations and terminations; Manage data around termination; Payrolls done as per time schedules; ensuring all Payroll documentation is accurate and complete; Ensuring that a paper based and electronic format is available for the Payroll documentation that gets filed; Leave Admin done regularly securing a paper trial and regular reports which is accommodated by the Attendance Register and maintained; Secure all campus refreshments per department; Obtaining quotes and securing approval; Upload & request purchase order numbers, then placing of the orders and receiving goods; Ordering and managing of Stationery & consumables; Manage Petty Cash; Consolidating and writing of Manager Reports and HR/HESIO Reports; Manage Staff Wellness activities; Provide assistance with overall facilities management; Assisting Finance with Cash Ups & Reception when needed. Lecturing: Lecturing of Business Communication to First Year Certificate Students


Professional Experience (Continued

Voltas Technologies / Luft Technik

2010-2011

Executive PA & Buyer Daily running of office and arranging meetings for three directors. Travel and visa arrangements for three directors. Switchboard operator and general administration. Assisting HR, Purchase and Admin Manager in completing of tasks. Running of Boardroom and Minute taking during meetings. Ensuring all company and employee documents are updated and filed. Liaising with all suppliers regarding company telephone systems and operations thereof. Liaising with suppliers on all company security matters. Liaising with all potential creditors, credit applications and through reading of all terms and conditions. Running and ordering of all company stationary. Running, liaising and arranging of all company advertising and artwork. Liaising with courier companies regarding the sending of parcels. Assisting in insurance claims and the registering of new products. All research that the directors require regarding any products, supplier and client information. Doing daily sourcing of prices, ordering of items required for each project and ensuring all documentation for ordering are in place. Ensuring all deliveries are up to date and working hand in hand with the warehouse foreman. Updating costing schedules weekly per project to ensure that all projects stay in budget. Handling of all freight and imports for the company. Dealing with the freight company and outside suppliers in ensuring all imports are cleared and arrives on time for projects. Walkyrie Studios

2009

PA – Half Day Daily running of office and arranging meetings. Drafting of invoices, contracts and collection of funds. General administration. Onbeskaamde

2008-2009

Booking Agent - Half Day Managing of diary for tour dates. Organising travel arrangements. Drafting of invoices, contracts and collection of funds. General administration. UwinIwin

2007-2008

PA / Junior Travel Consultant Managing of diary for key account manager arranging meetings and running office. Drafting of brochures and proposals of exiting events and destinations for clients. Collection of client documents for visas and coordination with a visa company for group and individual visa’s. Organising of events, tours and incentives from start to finish. General admin, accounting procedures and quotes for proposals. CRM (Client Relation Management). Booking and issuing of domestic and international tickets. SAMI / Get Good Guitar School

2005-2007

Events Coordinator for Annual Concert Promoting of Concert. Assisting of event from start to finish and being the event manager on the night of the event. All costing and admin for event.


Education

Gelofte High School / Durban

1999-2003

Gr. 12 Completed Certifications Domestic Fares & Ticketing:

2008

Unit Standard 7939 –
 Book and Issue Documentation for Point to Point AirTravel – 98% Certifications Galileo Reservation Systems: Unit Standard Based ID 14736 & 7948 NQF Level 5 – 100% BBA Bachelor Of Business Administration / Unisa

2009

Degree Completed B.Min Bachelor in Ministry / Calvary University (UK)

2010

Degree Completed M.Min Master of Ministry / Calvary University (UK)

2011/2012

Masters Completed – awaiting graduation PhD Min Philosophiae Doctor – Ministry / Calvary University (UK)

2013 (Current)

Subjects currently completing: DPR 6 – Doctoral Research Proposal CQD 6 – Colloquium Doctum (Defence) DTH 6 – Doctoral Thesis

Psychology – Non Degree Purpose 1st

Personal Traits Language References

and

2nd

/ Unisa

Year Subjects Completed.

3rd

2012

Year subjects completed:

SOCIAL PSYCHOLOGY

PYC3701

COGNITION: THINKING, MEMORY & PROBLEM SOLVING

PYC3703

TRANSFORMATIVE COUNSELLING ENCOUNTERS

PYC3705

ABNORMAL BEHAVIOUR & MENTAL HEALTH

PYC3702

PSYCHOLOGICAL RESEARCH

PYC3704

Attention to detail, Go Getter, Problem Solver, Resourceful, Team player, Positive Attitude Afrikaans and English Both as First Languages Personal reference available on request

alecia-fourie-cv-may-2013  
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