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SEA Tracking Requirements SEA Tracking Template (General)

TPM Software – SEA Tracking Template Solution Requirements Documents with Screen Shots

Contact Information: Darryl Denyes Leadership Services Team ddenyes@leadershipservicesteam.ca Office: (613) 779-8005 Direct: (613) 922-2568


SEA Tracking Requirements Overview: The process to create templates for TPM Software has evolved over the past couple years. In general, the process starts with an information exchange including meetings / discussions between key staff from the School District and the Leadership Services Team. The primary objective of this process is to develop and thorough understanding of the needs and objectives of the initiative and gather the requirements necessary to move forward with TPM template development. This phase of the process includes documenting these requirements and mocking up a visual representation of these requirements to achieve greater clarity.

TPM Software 5 step implementation process:

Document Contents: Development Requirements -

Template Summary Student Profile Tab Special Education Equipment Tab  Assistive Technology Tab  Other SEA Equipment • Sensory Equipment • Physical Assist Support • Hearing Support • Vision Support • Personal Care Support • Other SEA Equipment

User Roles

Leadership Services Team

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SEA Tracking Requirements

Tab 1.0: General Information Purpose: General information for the student

Field Name

1.0 1.1 1,2 1.3 1.4 1.5 1.6

Date of recommendation Enrollment Status Status Reason School Name School Mident Grade Homeroom Teacher

1.8 1.9 1.10 1.11 1.12

Exceptionality Placement Mother’s Phone Num Father’s Phone Num Guardian Phone Num

Leadership Services Team

Type(Dropdown, checkbox, Text field, comment box) Date picker

Notes/Comments (if type is dropdown or check boxes, list values here)

Label (read only) Label (read only) Label (read only) Label (read only) Label (read only) Label (read only)

Pulled from SIS Pulled from SIS Pulled from SIS Pulled from SIS Pulled from SIS Pulled from SIS

Label (read only) Label (read only) Label (read only) Label (read only) Label (read only)

Pulled from SIS Pulled from SIS Pulled from SIS Pulled from SIS Pulled from SIS

Calendar

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SEA Tracking Requirements Tab 2.0 – SEA Equipment Summary: Assistive Technology tab

Leadership Services Team

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SEA Tracking Requirements

Field Name Assistive Technology Details Tab 2.1a Package A

2.1b Package B

Type(Dropdown, checkbox, Text field, comment box)

Notes/Comments (if type is dropdown or check boxes, list values here)

Checkbox

Values: (statement containing details of Package A) see below

Checkbox

Package A – backpack, Headphones, USB hub, Flash Drive, Mouse, MS Office, Ethernet Cable. Values: (statement containing details of Package B) see below Package B – Backpack, Headphones, USB hub, Flash Drive, MS Office, Ethernet Cable, Keyboard, External Monitor

2.2

System Model

Dropdown with associated text box beside it

Some Values: see below

2.3

Option Accessories

Header with check boxes and text box for details

Values of checkboxes • Scanner • Printer • iPad/iPod • Other • Other Will be dictated by District or Division

2.4 2.5

Additional note Optional Software

Text box dropdown

Leadership Services Team

The values will be dictated by District

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SEA Tracking Requirements

2.6 2.7

License Number Deployment Status

Text box dropdown

2.8

Deployment Date (within Board) Transfer Date (Outside of Board) Equip Transfer Details Equip Retirement Date Barcode 1 Barcode 2 Barcode 3 Equip Comments/ Additional Details Repair Log Date Repair Details Date Repair Details Date Repair Details

Date Picker

Numerical value (14 fields) Values • Pre-deployment • Deployed • On hold • Retired • Transferred Calendar

Date Picker

Calendar

Text box Date Picker Text box Text box Text box Text box

Free flowing Calendar numerical numerical numerical Free flowing

Header Date picker Text box Date Picker Text box Date picker Text box

Calendar (details associated with 1st date) Calendar (details associated with 2nd date) Calendar (details associated with 3rd date)

2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 2.19 2.20 2.21 2.22

Leadership Services Team

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SEA Tracking Requirements Tab 2.0-SEA Equipment Summary: Other SEA Equipment Containing 6 sub tabs

Leadership Services Team

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SEA Tracking Requirements Type(Dropdown, Notes/Comments (if type is dropdown checkbox, Text field, or check boxes, list values here) Field Name comment box) Other SEA Equipment Sub-tab Title: Sensory Equipment 2.25 This Student requires Dropdown Values: Sensory Equipment • Yes • No 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Sensory Equipment Values:

2.27 Serial Num/Barcode 2.28 Shared?

2 text boxes Check box

2.29 2 blank text boxes for additional items

Text boxes

Free flowing for all This is associated with each row and the value when checked is = to yes Free flowing

Type(Dropdown, Notes/Comments (if type is checkbox, Text field, dropdown or check boxes, list Field Name comment box) values here) Other SEA Equipment Sub-tab Title: Physical Assist Support 2.25 This Student requires Dropdown Values: Physical Assist Support • Yes Equipment • No 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Physical Equipment Values:

Leadership Services Team

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SEA Tracking Requirements

2.27 2.28

Serial Num/Barcode Shared?

2 text boxes Check box

2.29

2 blank text boxes for additional items

Text boxes

Free flowing for all This is associated with each row and the value when checked is = to yes Free flowing

Type(Dropdown, Notes/Comments (if type is dropdown or check checkbox, Text boxes, list values here) Field Name field, comment box) Other SEA Equipment Sub-tab Title: Hearing Support 2.25 This Student Dropdown Values: requires • Yes Hearing • No Support Equipment 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Hearing Equipment Values:

2.27

Serial Num/Barcode

Leadership Services Team

2 text boxes

Free flowing for all

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SEA Tracking Requirements 2.28

Shared?

Check box

2.29

2 blank text boxes for additional items

Text boxes

This is associated with each row and the value when checked is = to yes Free flowing

Type(Dropdown, Notes/Comments (if type is checkbox, Text field, dropdown or check boxes, list Field Name comment box) values here) Other SEA Equipment Sub-tab Title: Vision Support 2.25 This Student requires Dropdown Values: Vision Support • Yes Equipment • No 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Some Vision Equipment Values:

2.27 2.28

Serial Num/Barcode Shared?

2 text boxes Check box

2.29

2 blank text boxes for additional items

Text boxes

Leadership Services Team

Free flowing for all This is associated with each row and the value when checked is = to yes Free flowing

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SEA Tracking Requirements Type(Dropdown, Notes/Comments (if type is checkbox, Text field, dropdown or check boxes, list Field Name comment box) values here) Other SEA Equipment Sub-tab Title: Personal Care Support 2.25 This Student requires Dropdown Values: Personal Care Support • Yes Equipment • No 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Personal Care Values: • Change table • Commode 2.27 2.28

Serial Num/Barcode Shared?

2 text boxes Check box

2.29

2 blank text boxes for additional items

Text boxes

Free flowing for all This is associated with each row and the value when checked is = to yes Free flowing

Type(Dropdown, Notes/Comments (if type is checkbox, Text field, dropdown or check boxes, list Field Name comment box) values here) Other SEA Equipment Sub-tab Title: Other SEA Equipment (items that don’t fall under other sub tabs) 2.25 This Student requires Dropdown Values: Other SEA Equipment • Yes • No 2.26 SEA Equipment Dropdown All Values within are dictated by Board/Division Other SEA Equipment Values:

Leadership Services Team

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SEA Tracking Requirements 2.27 2.28

Serial Num/Barcode Shared?

2 text boxes Check box

2.29

2 blank text boxes for additional items

Text boxes

Free flowing for all This is associated with each row and the value when checked is = to yes Free flowing

User Roles & Access Levels: Role

General Info Tab * Read only access

SEA Equip Tab * Full access

Training Template No access

Access to all Schools Yes

User Admin Module No

Assistive Technology Trainer

Read only access

Read only access

Full access

Yes

No

Special Education Admin

Full access

Full access

Full access

Yes

Yes

Special Education Coordinators/ Superintendents

Read only access

Read only access

Read only access

Yes

No

ITS Super User Account

Full access

Full access

Full access

Yes

Yes

ISRT/ISA

Read only access

Read only access

Read only access

No

No

Principal/VP

Read only access

Read only access

Read only access

No

No

ITS Assistive Technology Technician

Leadership Services Team

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SEA Requirements Document (sample)  

This a sample Requirements Document for a SEA template design in TPM Software.

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