Budget Table 2. Major LCC Yearbook Expenses
Table 3. iPad and iPod Expenditures
[continued] room 900, contains “20 four-year-old iMac computers and 12 iMacs that have been purchased within the last two years,” and is “sponsored by The Stampede Yearbook.” In comparison, the Torrey Pines publication classes are not responsible for purchasing equipment. “Their computers are supplied by the district office, as well as the cameras. Typically, we [the school and its clubs] only pay for office supplies like paper, envelopes, and software upgrades for fonts,” said Torrey Pines Finance Officer Patricia Hargraves. If the Torrey Pines yearbook class were to update its technology-- for instance, purchasing computers or cameras--the adviser would be responsible for filing a written request for ASB. In this circumstance, TP’s ASB could take out money from their savings in order to aid in covering the costs. La Costa Canyon’s Finance Officer, Susie Gardner, explains, “My understanding of the funds for student publications is as follows: Journalism, Yearbook and Literary Magazine (a club in past years) are all typical ASB fund-raising trust club accounts and ASB budget items. With that, they are all governed by ASB (with the consent of the Principal) and should follow all state and district adopted guidelines provided to them, including adequate internal controls such as ASB purchase orders.”
How Purchases are Used With all the types of purchases being made, it is important to analyze how these purchases are being used by the yearbook class. “The advisers get to order things based on what they need for their class...so I would think that Mr. Salas is purchasing things with the budget [money] to use within his class,” states Dr. Ruggles. As for how well equipment is being used, according to yearbook student Alex Lopez, junior,
Financial Aid for Yearbooks Unlike many schools in the San Dieguito Union High School District such as Torrey Pines, Canyon Crest Academy, and San Dieguito Academy, La Costa Canyon does not offer students financial aid for yearbooks. This decision is dependent on each school’s principal and administration. “I haven’t been able to provide financial aid on yearbooks because yearbooks are not something I’m requiring for students. It’s an option and it’s something that students can have if they wish to have,” Dr. Ruggles said. At Torrey Pines, financial aid for yearbooks is available to seniors only. TPHS’s financial adviser, Patricia Hargraves, explains that “ASB put $4,000 in the budget this year for scholarships. That would be for dances, yearbooks, and senior week. Scholarships are for seniors only, and they have to be approved through counseling and administration based on financial need, attendance, and discipline.” Similarly, Canyon Crest offers financial aid to their students with a priority for seniors. Financial aid transactions are handled through the school’s administration and registrar alongside their finance office. Financial aid for yearbook purchases is granted on a sliding scale based upon students’ ability to pay. San Dieguito Academy’s yearbook adviser, Carrie Land, states that at SDA, “some financial aid is available to a very limited number kids who can’t pay full price.” However, Principal Ruggles has decided to provide scholarships for Prom for those unable to pay. Editor’s Note: MavLife Staffers who are concurrently enrolled in Yearbook did not contribute to the story.
May 2011 | MavLife | 15