HAPPENINGS From the Office of
MARCH 2012 In This Issue:
New Classes Alert
News from Civil
New Spring Classes
Three new classes have been added this month, more to come later this Spring!
ALL PFAVs and PCNPs, including appointments on a Gratis or WAE pay basis, require job descriptions with the minimum degree/experience requirements and all reporting relationships (who the position reports to and who they may supervise).
Summer 2012 Add Comp Memo
More from COMP
Employment Processing Dates
HRM Staff Spotlight
ORP/403(B)/457 (B) Vendor Schedule
Important Reminder In accordance with PS-43 and PM-3, should you anticipate any faculty member to exceed his/her Additional Compensation PM-3 limitation as a result of summer teaching and/or research, a PM-3 exception must be approved through the Chancellor and the LSU System President prior to the work begin performed. Please contact Cathi Richardson at 225-578-8396 or email@example.com with any questions.
Human Resource Management
Summer 2012 Compensation The Office of Budget and Planning will soon distribute information regarding online processing of 2012 Summer Term Budget (STB) forms for summer teaching only. NOTE: Please see attached Summer 2012 Add Comp memo. The memo will be placed on HRM’s webpage under current news and on Compensation’s Welcome page.
Payroll Processing: This program is intended to provide departmental personnel with an overview of payroll processing procedures. It includes information on student eligibility, employment documents and the various pay types used by the university. It also includes instruction on the Employee Time and Attendance (ETA) system, which is an on-line method of entering employee work and leave time data.
Summer Add Comp: This class will cover the formula used in determining summer add comp for an employee who teaches and/or does research.
Benefits 101: This class will cover the eligibility, enrollment, and termination of the various benefits, supplemental benefits and retirement plans at LSU. This class will cover information that HR Contacts need to know to properly advise their new, current, retired and separated employees. NOTE: Dates and times can be found on page four of HRMs Happenings or under HRM Training Programs in your PAWS account. For more information contact Patricia Mitchen at firstname.lastname@example.org or call her at 225-578-8201.
HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM |Page 1
HAPPENINGS HR Contact Spotlight
Flexible Spending Accounts
Name: Lillian Kleinpeter
Claims Grace Period Reminder
Hometown: Baton Rouge, LA College: LSU-Early Childhood Education What do you do in your department, including job title and area? I am the Assistant Director of the Office of Finance & Human Resources (OFHR) in the College of Engineering. I oversee all aspects of HR for the College. How long have you been with LSU? 13 years, all in the College of Engineering. It will be 14 this coming September! What has been your most satisfying or rewarding experience as an HR professional? One of the most rewarding things is the opportunity I have to train and develop new employees in the College.
NOTE: Remember that the Grace Period for the July 1, 2011 – December 31, 2011 Plan Year runs through March 15, 2012. Any claims incurred through March 15, 2012 MUST be filed to Boon-Chapman no later than May 15, 2012. If you incur a claim during the grace period and you still have a balance in your July 1, 2011 – December 31, 2011 account, you should continue to use your debit card with Boon-Chapman in order to have the reimbursement paid from July 1, 2011 – December 31, 2011 account. The debit card will automatically take the funds from the July 1, 2011- December 31, 2011 if there is a balance available. If you do not utilize the debit card option, you can continue to file a paper claim with Boon -Chapman. You will continue to have access to your online account through the grace period. You can access this by logging on to the Boon-Chapman website at www.boonchapman.com. This will allow you to manage your account on-line, file E-Claims, check your available balance, change your address, ask questions to the experts, etc.
What’s the strangest thing you’ve run across in your HR career? I can’t think of anything strange! But I guess the most unique thing is that, because the College of Engineering News from Civil Service is so diverse, I have had the opportunity to build relationships with faculty and students from across the globe - people I otherwise would never cross paths with. The Department of State Civil Service is replacing the current five-tier Performance Planning and Review What do you like most about working at LSU? System for classified employees with a new three-tier I love the atmosphere and the people – faculty, staff and Performance Evaluation System. The newly implemented students. system will enhance uniform application of performance standards and better link individual performance goals to Tell us something interesting about yourself. the missions of state agencies. The new system will take Originally from Strasburg, Germany, my ancestors were effect July 1, 2012. Transition and training will take place seeking a better way of life so they came to this Spring. Stay tuned for more details and training! America. From Maryland, they traveled by flatboat down the Ohio and Mississippi Rivers, settling in the Baton Rouge area in 1774. I have a large family – 50 first cousins! Page 2
HAPPENINGS Employee Development Center The Employee Development Center Sprint is now offering a new discount to LSU faculty is a partnership between LSU and and staff. Employees can receive an 18% discount on the EBR School System. This is an adult education center that is open their next Sprint Nextel bill, as well as discounted accessories. Please be sure to check out the link on to the public and LSU employees. The Employee Development Center HRM’s webpage to LSU Lagniappe. This link includes special discounts offered to LSU faculty and staff. provides services for all adults, 17 years or older, wanting to improve their educational skills. Whatever the reason, this center can help you March Vendor Schedules achieve your goals. If you have questions about the EDC, For ORP, 403 (B), 457 (B) Plans please contact Denise James at (225)578-8419. NOTE: March 29th; TIAA-CREF/Kevin Porter will be held in 319 Union, Barataria. All other vendor meetings will The EDC offers assistance in adult education and GED take place at 304 Thomas Boyd Hall. preparation study sessions the following areas: Reading Tuesday Wednesday Thursday Math 1 ING Language 29 28 Linda Alumbaugh & Basic Computer Tutorials ( Typing, Microsoft Brandon Goll Office) 225-766-8711 11-4pm
EDC Hours of Operation: Tuesdays from 4:15pm– 5:45pm Thursdays from 2:15pm –3:45pm Location: Room 100 B-2 inside the Facility Services Annex Building
Employment Processing March 2nd
7 MetLife 6 Deferred Compensation Plan Clyde Bohne of LA 225-765-7576 Chris Burton 225-926-8082 x.35507 10-2pm
Ext. 2261 10-2pm
Mike Sotile 225-766-8711 10-2pm
Mindy Lewis 225-201-1009 10-2pm
Board of Supervisors Meeting
27 TIAA-CREF Mark Digiovanni 10-2pm
8 ING Linda Alumbaugh & Brandon Goll 225-766-8711 11-4pm 15 ING Linda Alumbaugh & Brandon Goll 225-766-8711 11-4pm 22 ING Linda Alumbaugh & Brandon Goll 225-766-8711 11-4pm 29 ING Linda Alumbaugh & Brandon Goll 225-766-8711 11-4pm
TIAA-CREF Kevin Porter 9-5pm Page 3
Upcoming Opportunities Benefits 101
March 5th | 8 — 2:30 pm March 19th | 8 — 2:30 pm
March 13th | 9 — 12 pm
Facing Everyday Challenges: Understanding Emotional Intelligence
Personnel Activity Reports (PAR) March 14th | 9:30 — 11 am
Travel Expense Reimbursement
March 6th | 9 — 11 am
March 15th | 9:30 — 11:30 am
Payroll Processing Procedures
March 6th |9:30 — 11 am
March 20th | 9:30 — 11 am
Sponsored Programs: New Developments and Important Reminders
LaCarte Purchasing Card
March 7th |9 — 10 am
March 20th | 9:30 — 11:30 am
Effective Time Management March 21st | 1 — 4 pm
Invoice Processing March 7th |9:30 — 11:30 am
Violence Free Workplace March 28th | 9 – 11 am
Sponsored Programs Systems (SPS) March 8th | 9 — 10 am
Reporting Tools: University Ledgers March 28th | 10 – 11:30 am
Post Award Administration March 13th | 9 — 11 am
New Employee Orientation
Summer Add Comp
April 2nd | 8 — 2:30 pm April 16th | 8 — 2:30 pm April 30th | 8 — 2:30 pm
March 13th | 9 — 11 am
To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the left hand menu. You will be asked to validate your personal information. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirmation. If you do not receive a confirmation or are put on a waitlist, please email the Training & Development Coordinator, Patricia Mitchen at email@example.com or call her at 225-578-8201.
TRAINING & DEVELOPMENT
New Employee Orientation
LSU Office of Human Resource Management monthly newsletter.