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HAPPENINGS From the Office of

JUNE 2012

In This Issue:  Classified Employees Transition Document

 Promotion & Tenure website

 Add Comp Notification  SPS Proposal Review  Job Opportunity  New Employee Orientation for Faculty

 Classified State Supervisor courses

 HRM Staff Spotlight  Geaux Active!  Hello’s & Farewell’s

Transition Document As a reminder all supervisors of classified employees are responsible for completing the Transition Document (TD) that was discussed during the Performance Evaluation System (PES) informational sessions held in April. This document must be attached in HRS by June 30th; if necessary, the HR contact in each department can assist with this process. This is a mandatory requirement for every classified employee, please contact Debbie Francis at 8-8390 with any questions.

Promotion & Tenure Website


HRM now has a Promotion & Tenure (P&T) Website designed to assist Faculty in submitting timely requests and for HR Contacts assisting faculty members in the P&T process. The website is polprogweb.nsf/$Content/ Promotion+and+Tenure+Information? OpenDocument. If there are any questions regarding P&T or if you would like to make suggestions about the website, please contact Rebecca Smelley (

Add Comp Notification

 ORP/403(B)/457(B) Vendor Schedule

 Important Dates for Employment Processing

 Development Opportunities

Human Resource Management

SPS Proposal Review To expedite the review and approval process of proposals thru SPS, HRM has assembled information to include in the proposal (see attachment). If you have any questions, please contact Cathi Richardson at 578-8396.

In accordance with PS43 and PM3, performing additional duties that may result in the exceeding of an employee’s PM3 must be approved prior to the work being performed. If any of your faculty members who are teaching either in Spring Intersession, 5/16 – 6/1, or Summer School, Session A 5/29 – 8/3 or Session B 5/29 – 7/11, and they will exceed their allowable, then a memo from the Chair, through the Dean, to Executive Vice Chancellor, must be submitted to HRM prior to the work being performed. Once our office receives the memo, we will verify amounts and forward for approval to AA & System office. If you have any questions, please contact Cathi Richardson at 578-8696 or any member of the Compensation team.

Retroactive Ad Comp Forms A memo of justification from the chair, through the Dean, to Executive Vice Chancellor MUST be attached to additional compensation forms that are retroactive 30 days or more.

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM |

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HAPPENINGS New Employee Orientation for Faculty

Coordinator Human Resource Management (Academic Policy Consultant) Applications are being accepted for the position of Coordinator in the Office of Human Resource Management. The Coordinator serves as the Academic Policy Consultant and plays a critical role in the facilitation and guidance of academic employment procedures at LSU, including faculty promotion and tenure and sabbaticals. The Coordinator reports to the Executive Director of the Staffing & Employment Center within the Office of Human Resource Management. Required Qualifications: Bachelor’s degree in a related field; two years related professional work experience OR Master’s degree may substitute for work experience; strong communication, organizational, writing, and analytical skills; ability to work independently. Preferred Qualifications: Master’s degree in a related field such as Human Resource Management, Higher Education Administration, Public Administration, Human Resource Education; experience with academic matters in higher education; experience with data analysis. Applications will be reviewed immediately and will be accepted online until June 13, 2012 or until a candidate is selected. The detailed position description and online application can be accessed at this link: HRM Coordinator/Academic Policy Consultant. A resume, letter of interest and the names and contact information (including email address) of three professional references must be submitted for full consideration.

HRM has added two extra orientation sessions in August for Faculty and Academic employees only. These will be offered August 14th and August 28th. They will be from 8-2:30pm at the Capital Chamber Room. These extra orientation sessions are intended to give academic employees who are starting during the first week of school more options and flexibility. Please instruct your new academic hires to register for one of these orientation sessions. If you have any questions, please contact Patricia Mitchen at 8-8201.

Classified State Supervisors On May 2, 2012, the Civil Service Commission approved the following mandatory requirements for classified state supervisors effective July 1, 2012: Current classified state supervisors will be required to complete the following three PES courses by December 31, 2012: * CPTP PES Basics (15 – 20 min) * CPTP PES Planning Process (45 – 60 min) * CPTP PES Evaluation Process (45 –60 min)

New classified state supervisors will be required to complete these same courses within 90 days of hire or promotion/ appointment to the supervisory position or by December 31, 2012, whichever is later. These e-learning courses provide users with an in-depth look at the PES process in its entirety. E-learning allows learners to access courses wherever and whenever needed. These courses can be accessed from LEO My Training in the Comprehensive Public Training Program > Web Courses catalog. All classified state supervisors will be notified of this mandatory training via e-mail. Non-supervisory employees are also encouraged to take these courses. Contact your CPTP Coordinator, Patricia Mitchen, if you are a new classified state supervisor or if you are a non-supervisory employee for username and log-in instructions for LEO. Page 2

HRM STAFF SPOTLIGHT Name: Paulette Varnado

Hometown: Baton Rouge, LA

Education: Robert E. Lee High School

What do you do in your department, including job title and area? I am an Administrative Coordinator and the HR contact for the Office of Human Resource Management. I maintain the front desk operations by directing customers coming in with benefit and retirement questions to the appropriate personnel. I also handle HRM’s billing, budget, payroll, employment verifications, Westaff assignments and assist applicants applying for LSU jobs.

How long have you been with LSU? Almost 13 years! I started in August 1999 in Graphic Services. I moved into Human Resources in September 2010.

What has been your most satisfying or rewarding experience as an HR professional? Helping people fill out their forms so that it does not seem so intimidating.

What do you like most about working at LSU? I enjoy the team spirit of everyone on campus and having the time off during Christmas break.


GEAUX ACTIVE We hope you will enjoy the newest section of The Happenings, Geaux Active. Here you will find great tips for leading a healthier lifestyle. We encourage our faculty and staff to take an active approach in his/her quest for health and well-being. Want to Burn Some Calories? Get Moving! Remaining in a seated position throughout the day causes your muscles to weaken. Take some time out of your day to move around. It’s recommended to exercise for at least 30 minutes a day, but that doesn’t mean it has to be done consecutively. Try walking around for 10 minutes in the morning, afternoon and evening. Adding in elements like taking the stairs or increasing your pace will help burn some extra calories! Or consider taking a walk around the Parade Grounds at lunch. Two full laps around the Parade Grounds is approximately one mile. Challenge yourself and see how many laps you can do! Plus, getting your work-out in during your lunch break allows you more time for other things when you get home! Healthy Snacks for You and the Lactose Intolerant Try a cup of sliced bell peppers and celery with a ¼ cup of hummus. Be aware that some brands of hummus do contain milk; however there are many brands that do not. As an added bonus, eating these two types of veggies which are high in the plant extract luteolin, may help boost your memory, according to a 2011 study published in The Journal of Nutrition. Adding in some broccoli can also help supply some calcium to those unable to eat milk products.

Tell us something about yourself.

“Healthy Diet Snacks”

During my personal time, I really enjoy fishing and reading.

Another healthy option is baked tortilla chips with mashed pinto beans, which are a good source of calcium. You can also dip your chips in a hearty tomato salsa or some guacamole (without sour cream).

Tuition Exemption Requests HRM is continuing to accept tuition exemption requests for the summer semester. Eligible employees can request a tuition exemption through their myLSU account under the Employee Resources section.

“Snacks for Lactose Intolerant”

If there are any health/fitness topics that you would like to see in upcoming issues, please e-mail them to Page 3

HAPPENINGS Hello’s & Farewell’s HRM is hustling and bustling as a few of our team members are out on maternity leave and a couple others will soon be moving on with new careers. We’d like to congratulate the following HRM staff on their new bundles of joy: 

Belinda Doyle and her baby girl, Aubrey Elle

Meagan Anderson and her baby girl, Mila Kia

Leigh Bonfanti and her baby girl, Charley Reagan

We’d also like to give our best wishes to Tara Dupre and Rebecca Smelley, who will be leaving soon to further their careers elsewhere. We wish you both all the best in your future endeavors!


Wage Payroll


Wage Payroll

June 29th

Salary Payroll

June 22

June Vendor Schedules For ORP, 403 (B), 457 (B) Plans: All vendor meetings will take place at 304 Thomas Boyd Hall. Tuesday


4 Deferred

Compensation Plan of LA


Chris Burton 225-926-8082 X.35507 10-2pm


12 ING



6 MetLife


Clyde Bohne

Linda Alumbaugh


Brandon Goll

Ext. 2261






Mike Sotile

Linda Alumbaugh


Brandon Goll


225-766-8711 11-4pm





Mindy Lewis

Linda Alumbaugh


Brandon Goll


225-766-8711 11-4pm




Mark Digiovanni

Linda Alumbaugh


Brandon Goll 225-766-8711 11-4pm

TRAINING & DEVELOPMENT Upcoming Opportunities

New Employee Orientation June 11th | 8 — 2:30 pm June 25th | 8 — 2:30 pm

Reporting Tools: University Ledgers June 19th | 10 — 11:30 am

Introduction to Sponsored Programs June 12th | 9 — 10:30 am

GLS Training June 21st | 9:30— 11 am

To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the left hand menu. You will be asked to validate your personal information. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirmation. If you do not receive a confirmation or are put on a waitlist, please email the Training & Development Coordinator, Patricia Mitchen at or call her at 225-578-8201. HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM |

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HRM Happenings June 2012  

LSU Office of Human Resource Management monthly newsletter.

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