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HAPPENINGS From the Office of

Human Resource Management

Professional and Classified Evaluation Deadlines

JULY 2013 In This Issue:

Supervisors should currently be conduc ng evalua ons for Classified and Professional Employees on their performance during the period of 07/01/2012 ‐ 06/30/2013.

 Evaluations: Deadlines,

 Classified Evalua on ‐ Deadline to submit: September 30, 2013

 Supervisor Info

 Professional Evalua on ‐ Deadline to submit: August 15, 2013

Loading, and Act 377

 Employment Contract Attachments

 New SF-3

* For Classified Employees, the Planning Session for the next performance year (07/01/2013 ‐ 06/30/2014) should also be completed by September 30, 2013.

 Job Description Template

 Critical Academic Personnel Action Dates

 Staffing Partners & Compensation Consultants

 LSU First Premiums  ORP Contribution Rates

 LSU Online & Tuition Exemption

 Payday Dates  Financial Wellness Seminar

 Cash Balance Plan  HR Contact Spotlight

All evaluaƟons (Classified/Civil Service, Professional and Academic/Faculty) should be aƩached in HRS under the documents tab. You will use the document descrip on “PE ‐ Performance Evalua on” when a aching the form. Both PS‐35 and PS‐39 evalua on forms can be found through the ‘HRM Forms’ box located on the le side of the HRM website homepage. Act 377: The Importance of Submitting Classified Evaluations on Time “...Neither the supervisor nor anyone in his/her direct line of supervision will receive an   increase in compensa on.” If any supervisor of a classified employee does not complete the performance evalua on of the classified employee before the deadline date, neither the supervisor nor the supervisor’s supervisor, on up to and including the chair of the Board of Supervisors, will receive an increase in compensa on (including promo ons, merit increases, equity increases, or increases for addi onal du es). For more informa on regarding Legisla ve Act No. 377, please view the Act 377 FAQ’s handout a ached.

 Congratulations  Dunbar Award  Healthcare Reform

Seminar Cancelled

 ORP/403(B)/457(B) Vendor Schedule

 Geaux Active  Training and Development Opportunities



Update Employee Supervisor Information

Please ensure that all employee supervisor informa on on HRS is up‐to‐date. No ces from HRM regarding unevaluated employee’s are sent to that employee’s supervisor(s) based on the informa on provided through HRS. An easy way to check if this informa on is listed and correct is by going on HRS, scrolling over the ’Search’ tab at the top of the page and then selec ng “Employee Supervision.” From there you are able to input the employee and/or the supervisors PAWS ID or LSU ID and view who is listed as the employee’s supervisor or which employees the supervisor supervises. If you have any ques ons about this process, please call HRM at 8‐8200 or email hr@lsu.edu.

                                                              HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HAPPENINGS PER-25 and PER-40 Attachments A achments that were previously required behind PER‐25 and PER‐40 employment contracts are no longer required. Employees are no longer required to “receive copies of and agree to abide by the Chapter VII of the Bylaws and Regula ons and Permanent Memorandum 64.” This statement has been removed from both contracts and the new contracts are updated on the HRM website under HRM Forms. Please begin using the new contracts immediately.

New SF-3 Civil Service has revised the posi on descrip on form, SF‐3. Effec ve 7/1/13, please begin using the revised document. Any ques ons, please contact your Compensa on Consultant.

Job Description Template Available The job descrip on template, along with a lis ng of the competencies, is now available on the HRM website under HRM Forms. Effec ve 7/1/13, please begin using the template for all job descrip ons.

Critical Academic Personnel Action Due Dates The 2013‐2014 due dates for Cri cal Academic Personnel Ac ons are now available on the HRM website. You can find them under the ‘Employees’ tab, then the ‘Employee Resources’ sec on, and then ‘Promo on, Tenure, and Sabba cal’. If you have any ques ons, please contact Brad Spring at 8‐6623 or tsprin6@lsu.edu.

Now on HRM Website: Staffing Partners & Compensation Consultants by Department A reminder that we now have a Staffing Partner by Department list and a Compensa on Consultant by Department list available on the HRM website. Each can be found under the Managers & HR Contacts tab. Last month’s Happenings featured the Staffing Partners by Department. Below are a list of the Compensa on Consultants by Department.

Allison Merri

Career Services Center for Academic Success College of Agriculture College of Art & Design Dean of Students Division of Con nuing Educa on Enrollment Management Facility Services First Year Experience Honors College LSU Libraries Manship School of Mass Communica on Residen al Life School of the Coast & Environment Student Life & Enrollment Services University College University Recrea on

Academic Affairs Academic Affairs Programs College of Human Science & Educa on College of Science Equity, Diversity & Community Outreach Informa on Technology Services Museum of Art Office of Execu ve VC & Provost Office of University Registrar Rural Life Museum School of Veterinary Medicine University Press

Anna Gradney

Accoun ng Services Administra ve Services & Risk Management Athle cs Budget & Planning CAMD CCT Communica on & University Rela ons College of Engineering College of Music & Drama c Arts E.J. Ourso College of Business Administra on Energy Programs Finance & Administra ve Services Financial System Services Graduate School Intellectual Property NCSRT Office of the Chancellor Procurement Services Research and Economic Development Sea Grant Sponsored Programs

Jeremy Jones

                                                              HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HAPPENINGS ORP Employer Contribution Rates

LSU First Premiums The Office of Group Benefits has announced that as of August 1, 2013, state employees and re rees will pay 1.77% less in monthly premiums for health coverage through the Office of Group Benefits. Due to the requirement that LSU First rates must be at or below the rates for the OGB PPO plan, the LSU System Office had to make adjustments to some of the LSU First rates. The new premiums effec ve 8/1/2013 are available on the Benefits website, www.lsu.edu/benefits. All health plan premiums are deducted from employee paychecks a month in advance, so this new rate reduc on will be reflected in the July paychecks. Because Academic employees have already paid premiums through September 30, they will be automa cally issued a refund, if any, for any overpayment for August and September premiums. Payroll will issue the refund some me in September.

For fiscal year 2013–14, the normal cost contribu on percentage will decrease to 5.1839% from this year’s 5.685% for all ORP par cipants employed at Higher Ed ins tu ons. Therefore, beginning with the July 2013 salary and contribu on repor ng, the amount of the employee and employer contribu ons transferred to ORP carriers will total 13.134% of earnings‐down from 13.635% of earnings this year. Had the Cash Balance Plan gone into effect this July 1, Higher Ed ins tu ons would have contributed 1.8000% (normal cost) to the ORP accounts of par cipants first eligible for membership in the ORP on or a er July 1, 2013. NOTE: The employer normal cost rate for K‐12   employers for ORP par cipants beginning July 1, 2013  will be 5.8216%, which increased from the current  5.798% from this year’s contribu on rates.

LSU Online and Tuition Exemption It has come to our a en on that several HR Departments have received calls regarding the eligibility of the degree programs offered through LSU Online (h p://lsuonline.lsu.edu) with regards to the tui on exemp on benefit. PM‐12 states that the provisions of the Tui on Exemp on policy do not apply to specialized, self‐supported educa on programs. Therefore, the degree programs offered through LSU Online would NOT be eligible for tui on exemp on.

Financial Wellness Seminar

PAYDAY DATES July 1



Summer Session A Payroll

July 5



Wage Payroll

July 19



Wage Payroll

July 22



Summer Session B Payroll

July 31



Salary Payroll

The Office of Human Resource Management con nues to offer a series of FREE re rement planning and investment seminars. The next seminar will be held on July 10, 2013 at 10:00 a.m. & 2:00 p.m. in the Capital Chamber Room, LSU Union. ING will be presen ng “Sandwich Genera on,” topics will include: basic budge ng, basic inves ng strategy, strategy for your children’s needs, and strategy for your parent’s needs. Employees are encouraged to enroll for a Financial Wellness Seminar through their MyLSU accounts, under Employee Resources, HRM Training Programs. We hope to see you there!

Implementation of Cash Balance Plan Retirement Option Delayed The state legislature has announced a delay in the implementa on of the Cash Balance Plan. As a result, all new employees will con nue to be eligible to par cipate in the exis ng re rement plan op ons. For new employees hired on or a er July 1, 2014 into TRSL or LASERS eligible posi ons, the Cash Balance Plan will be the new re rement plan op on for both re rement systems. The Human Resource Management Office will con nue to provide the campus community with re rement system updates as new informa on becomes available.                                                               HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HAPPENINGS

HR CONTACT SPOTLIGHT

Name: Dawn Zaske Hometown: Originally from Plaquemine, LA, now living in Baton Rouge Educa on: Bachelor of Arts in English from LSU; Master of Science in Human Resource Educa on from LSU What do you do in your department, including job tle and area? I’m a Personnel Coordinator for LSU Libraries. I handle all aspects of HR work for LSU Libraries – recrui ng, evalua on, the whole nine yards. How long have you been with LSU? I’ve been with LSU for 23 years star ng in the Interna onal Student Office in January 1990. I joined LSU Department of Biochemistry in November 1990 then was hired in the Department of Chemistry a few years later. I spent seven years there before joining the staff of the LSU Libraries in July 2002. What has been your most sa sfying or rewarding experience as an HR professional? Like many others in the HR field, I like to say I’m in the “people business.” My job is a balance of taking care of the HR func ons for LSU Libraries faculty and staff while suppor ng the University’s mission. What do you like most about working at LSU? The constant change is the most challenging aspect of working here at LSU, and what I like most about being part of the University. There’s no me for boredom! Tell us something interes ng about yourself. I’m an Army veteran and I lived in Europe for about three years. My daughter was born in Germany during that period. Now I’m a “Mimi” and having grandchildren is the best experience of my life! Congratula ons to our colleague,

Healthcare Reform Seminar Cancelled The Healthcare Reform Seminar scheduled for July 22 has been cancelled amid the recent changes and announcement that the implementa on of the plan has been postponed un l 2015. LSU will con nue to monitor developments on healthcare reform, legisla on and regula on and will provide you with relevant updated informa on as it becomes available.

Leigh Bonfan Sasser, on her recent nup als!

July Vendor Schedules

For ORP, 403 (B), 457 (B) Plans: All vendor mee ngs will take place in 304 Thomas Boyd Hall.

2013 Charles E. Dunbar, Jr. Career Service Award Nominations An a achment is included regarding nomina ons for the 2013 Charles E. Dunbar, Jr. Career Service Awards Program, sponsored annually by the Louisiana Civil Service League. This is the 55th year of this program which has recognized over 800 classified public employees in Louisiana since its incep on. Nomina ons must be received on or before September 13, 2013. Please view the a achment for more detailed informa on and the nomina on form. If you have any ques ons, you can contact the Louisiana Civil Service League at 504‐522‐3875.

Tuesday

Wednesday

Thursday

9 ING

10

11

16 VALIC

17

18 TIAA‐CREF

Brandon Goll Mike So le 225‐766‐8711 10 ‐ 2 p.m.

Mindy Lewis 225‐201‐1009 10 ‐ 2 p.m.

23 TIAA‐CREF 24 Mark Digiovanni 1‐866‐842‐2951 ext. 257470 9 ‐ 4 p.m.

Cameron Pe grew 1‐866‐842‐2951 ext. 257413 9 ‐ 4 p.m.

25 ING

Brandon Goll Mike So le 225‐766‐8711 10 ‐ 2 p.m.

                                                              HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HAPPENINGS

GEAUX ACTIVE We hope you will enjoy The Happenings, Geaux AcƟve sec on. Here you will find great ps for leading a healthier lifestyle. We encourage our faculty and staff to take an ac ve approach in his/her quest for health and well‐being. If there are any health, fitness or well‐being topics that you would like to see featured in upcoming issues, please e‐mail them to hr@lsu.edu.

July is UV Safety Awareness Month Most people are not aware that skin cancer is the most common form of cancer in the United States. More than 3.5 million new cases of skin cancer are diagnosed annually. The good news? Skin cancer can be prevented! By following some simple steps, you can s ll enjoy your me in the sun and protect yourself from overexposure. Wear Protec ve Clothing: Protec ve clothing are long‐sleeved shirts and pants are good examples. Also, remember to protect your head and eyes with a wide‐brimmed hat and UV‐resistant sunglasses. You can fall vic m to sun damage on a cloudy day as well as in the winter, so dress accordingly all year round. Don’t Burn: Sunburns significantly increase one's life me risk of developing skin cancer. It’s especially important to protect your children from sunburns. Seek Shade: Stay out of the sun, if possible, between the peak burning hours, which are 10 a.m. to 4 p.m. When applying sunscreen be sure to reapply to all exposed skin at least 20 minutes before going outside. Use Extra Cau on Near Water, Snow and Sand: Even the windows of a building can reflect the damaging rays of the sun. That can increase your chance of sunburn, even if you’re in what you consider a shady spot. Generously Apply Broad‐Spectrum Sunscreen: Cover all exposed skin. The “broad spectrum” variety protects against overexposure to ultraviolet A (UVA) and ultraviolet B (UVB) rays. The FDA recommends using sunscreens that are broad spectrum and have a sun protec on factor (SPF) value of at least 15. Re‐apply broad‐spectrum sunscreen throughout the day even if a sunscreen is labeled as "water‐resistant," especially a er swea ng or swimming. To be safe, apply sunscreen at a rate of one ounce every two hours. Check the UV Index: When planning your outdoor ac vi es, you can decide how much sun protec on you need by checking the Environmental Protec on Agency's (EPA) UV index. This index measures the daily intensity of UV rays from the sun on a scale of 1 to 11. A low UV index requires minimal protec on, whereas a high UV index requires maximum protec on. “SunWise” epa.gov 

A Healthier Office Party Office birthday celebra ons, baby showers, wedding showers, or just a nice treat from a co‐worker can lead many office employees to indulge in more sweets than necessary. For your next office party or treat for your co‐workers, try bringing a healthier op on like: homemade muffins, individual bags of popcorn, trail mix, banana bread, watermelon slices, string cheese, bananas, a veggie tray, or a black bean dip with mul ‐grain chips. These small changes can lead to healthier employees and give a boost of energy instead of the sugar slumps.

                                                              HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HAPPENINGS

Training & Development Opportuni es GeauxShop Requester Training This training course is specific for individuals who have been assigned the ‘Requester’ role. Individuals with the requester role can build shopping carts in the system, process carts created by other shoppers, and submit carts into workflow. Requesters will have a moderate understanding of the GeauxShop project and be able to use the system to manage shopping carts, edit cart informa on, submit to workflow, and check requisi on status. GeauxShop Requester Training Time: Monday Monday Monday Monday Monday

1:30 ‐ 4:00 p.m. July 8, 2013 July 15, 2013 July 22, 2013 July 29, 2013 August 5, 2013

9:30 ‐ 12:00 p.m. Tuesday July 9, 2013 Tuesday July 16, 2013 Tuesday July 23, 2013 Tuesday July 30, 2013 Tuesday August 6, 2013

9:30 ‐ 12:00 p.m. Wednesday July 10, 2013 Wednesday July 17, 2013 Wednesday July 24, 2013 Wednesday July 31, 2013 Wednesday August 7, 2013

9:30 ‐ 12:00 p.m. Thursday July 11, 2013 Thursday July 18, 2013 Thursday July 25, 2013 Thursday August 1, 2013 Thursday August 8, 2013

GeauxShop Approver Training This training course is specific for individuals who have been assigned the ‘Approver’ or ‘Invoice Approver’ role. Individuals with the approver role are to approve documents that have been submi ed by requesters or invoices that have been submi ed by suppliers. Approvers will have a basic understanding of the GeauxShop project and be able to use the system to approve requisi ons. GeauxShop Approver Training Time: Tuesday Tuesday Tuesday Tuesday Tuesday

1:30 ‐ 3:00 p.m. July 9, 2013 July 16, 2013 July 23, 2013 July 30, 2013 August 6, 2013

1:30 ‐ 3:00 p.m. Wednesday July 10, 2013 Wednesday July 17, 2013 Wednesday July 24, 2013 Wednesday July 31, 2013 Wednesday August 7, 2013

New Employee Orientation July 8 | 8:15 — 2:30 p.m. July 22 | 8:15 — 2:30 p.m. July 30 | 8:15 — 2:30 p.m. August 5 | 8:15 — 2:30 p.m. August 19 | 8:15 — 2:30 p.m.

Sponsored Programs Systems (SPS) July 10 | 9 — 10 a.m.

1:30 ‐ 3:00 p.m. Thursday July 11, 2013 Thursday July 18, 2013 Thursday July 25, 2013 Thursday August 1, 2013 Thursday August 8, 2013

The Sandwich Generation Seminar: Financially Preparing for Your Retirement & Your Aging Parents & Children’s needs July 10 | 10 — 11 a.m. July 10 | 2 — 3 p.m.

Introduction to Sponsored Programs August 13 | 9 — 10:30 a.m.

To register for a Training and Development class, log into myLSU. Click on ‘Employee Resources’ and then ‘HRM Training Programs’ from the le hand menu. You will be asked to validate your personal informa on. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirma on. If you do not receive a confirma on or are put on a waitlist, please email the Training & Development Coordinator, Chynsia Jenkins at cjenki8@lsu.edu or call her at 225‐578‐8333.

                                                              HRM   |110 Thomas Boyd Hall |T: 225‐578‐8200 | F: 225‐578‐6571 | Office Hours: 8‐4:30 p.m. 

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HRM Happenings July 2013