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Email Etiquette [By Mary Waldron] In our contemporary, technology-savvy workplace, it is almost impossible to avoid emailing cover letters and resumes to potential employers; in fact, email is usually the initial means of communication between employers and their job candidates. A series of questions may cross a person’s mind when he or she is about to send a submission via email. Because email is still such a young method of communication, no definite standards have been set for emailing cover letters and resumes. However, as more and more employers find examples of what they do not want to see, more authoritative guidelines are being formed.

When employers open your email message,

you. Portray a neutral and professional

Probably the most frequently contemplated

the words that pop up on the screen make

demeanor, just as you would in a regular

decision when preparing to send a

your first impression, which cannot be

cover letter.

submission via email is whether or not to attach. When virus protection was less

taken back in most cases. You should take an email message to a potential employer

Also—and this one is a killer—do not

advanced than it is today, employers were

as seriously as you do your cover letter.

send your email from a wacky personal

wary of opening attachments; however,

Many people fail to realize that using email

email address like or

these days the majority of employers will

does not give them an excuse to abbreviate, Believe it or not,

open them. This is a huge advantage for

misspell, and leave out proper punctuation;

this usually does not even faze a lot of

job seekers because they no longer have to

we are not on AOL Instant Messenger,

applicants, but it is the tackiest mistake

convert their beautifully crafted documents

people! In the business world, yes, some

to make. It only takes a few minutes to

into awkward eyesores crammed into

colleagues and associates who already do

create a professional email account that

little text boxes. Some employers still ask

business with one another occasionally

can be designated for work-related email.

that cover letters and resumes be sent in

break the rules, but for an individual seeking

Choose an email address including either

the texts of emails, so, above all, respect

employment, this should not even be an

your name or a variation of it. If your name

whatever methods and formats employers

issue. Assuming that you are exempt from

is in your email address, those with whom

ask you to use in their job postings.

using proper grammar and punctuation

you correspond will not have any trouble

only gives employers reason to delete

locating your messages in their daily

Many applicants prefer to leave a brief note

your messages before they even view your

collections. This will not only help you and

in the text box and attach both the cover

resume. It is attention to detail that will

your associates to stay more organized, but

letter and resume, while others opt to copy

set you apart from the crowd, so do not let

it will also keep your personal life separate

and paste their cover letters into the texts of

something so elementary shut you out of the

from your career.

their emails and only attach their resumes; either one of the two options works, although

race in the first round. Along with a professional email address,

if you choose to leave a brief note, make

Remember to stick with a standard font like

make sure that, if you list a phone number

sure that you keep it short and sweet. The

Times New Roman or Arial, and always keep

on your resume, you have a professional

message should be succinct, only a couple

the font black and the background of the

voicemail message. If potential employers

of sentences long. Employers do not want

email plain white. Would you really want to

decide to call you directly, which they

to read a page-long email that derails into

send a prominent lawyer or one of his or her

typically do if they decide to meet or hire you,

a rant about high gas prices, forcing them

associates an email with kittens and puppies

do not make them sit through three minutes

to search for your message’s original train

all over its background? Yes, it is nice to

of “Since U Been Gone” by Kelly Clarkson

of thought. The purpose of a cover letter is

give your work a personal touch, but present

or a witty explanation as to why you cannot

to entice the reader to look at your resume.

that within the text of your cover letter or

get to your phone. Instead, direct them to

If you send a short message to be read

save it for the interview. Besides, what if

a number with a simple, concise voicemail

before your cover letter, it must quickly

the employer hates kittens and puppies? It

message that, preferably, includes your

convince the potential employer to open the

sounds crazy, but it is possible. The key is

name or number.

attachment with your cover letter.

to never give an employer reason to “delete”


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1. 800.973.1177

In the subject line of your email, be careful

to identify the purpose of the email. Do not

cover letters and resumes in employers’

not to label your message “Urgent” or “RE:”

get too creative or elaborate when titling an

inboxes almost instantaneously. Take the

because doing so may send your submission

email for an employer; it will work against

time to make sure that any messages sent,

to the recipient’s junk mail folder, or he or

you if the title comes off as confusing.

as well as your cover letter and resume,

she may overlook it, assuming it concerns

are impeccable and portray a professional

something else. Your subject line should be

Having the option to email documents to

demeanor that will clearly come through to

straightforward, stating the position name or

employers can be advantageous for job

someone who has never met you.

another keyword that would help someone

seekers because it makes it possible to have


Profile for Roger Croft

Email Etiquette  

In technology-savvy workplace, it is almost impossible to avoid emailing cover letters and resumes to employers.

Email Etiquette  

In technology-savvy workplace, it is almost impossible to avoid emailing cover letters and resumes to employers.