Page 1

ANNUAL LTSU

REPORT

2017



CONTENTS 04

Objectives

17

Clubs & Societies

29

05

18

31

Membership

Student Theatre & Film

07

Student Representation

20

08

General Manager’s Report

23

11

24

Marketing & Communication

14

Activities & Events

LTSU Awards and Scholarships

Second-hand Bookshop

SUPPORT SERVICES – Advocacy

– Postgraduate Advocacy – Financial Counselling

– Student Legal Service

Volunteering

– Mildura Students Assoc. (MSA) – Mature Aged Students Organisation (MASO) – Shepparton Students Assoc. (SSA) – International Student Assoc. (ISA)

35

Statistics

38

Financial Report

59

Staff and Office Holders 2017


OBJECTIVES The purpose of the La Trobe Student Union (LTSU) is to advance the education of the students of La Trobe University by: (a) Enhancing the learning experience of students while at the University; (b) Promoting the interests and welfare of students; (c) Representing students within and outside the University; (d) Co-ordinating and supporting the activities of students; and (e) Providing amenities and services for students, other members of the University community and the public.

4


MEMBERSHIP The Student Union is a member-based not for profit organisation. The LTSU Constitution defines five categories of membership:

Student members

• student members

TOTAL

Non-student members

• governing members

2015

2016

2017

185

201

222

3274 3459

2795 2996

2569 2791

• ordinary members

LIFE MEMBERSHIP

• associate members

Student Council has the authority to confer life membership to individuals it believes have made an outstanding contribution to LTSU and the La Trobe community. The following individuals were made life members in 2017, at the annual LTSU Student Awards night.

• life members Membership fees in 2017 were re-set in line with a program that placed greater emphasis on event discounts, and took into consideration the loss of the on campus parking discount that had previously been available to members. 2017 membership fees were $25 (students) and $40 for (non-students).

Nathan Croft

Kat Nordern

Damanjeet Maan

Aseel Sammak

ONLY

25

$

for STUDENTS $40 for nonstudents

.or g.a u JOI N US NO W ww w.l atr ob esu 5/4/17 2:57 pm

Membership_web.indd 1


REPRESENTING STUDENTS

6


STUDENT REPRESENTATION Our elected student representatives are “the face of LTSU”. They play a critical role in promoting LTSU activities, gathering support for them from the student body, and representing the students’ views within and beyond the University. The 2017 representatives made sure LTSU’s logo and trademark purple colour was omnipresent and universally recognised at Bundoora campus! In 2017 our elected student Office Bearers ran weekly barbecues, breakfasts and chill out trolleys, maintained the Queer Lounge and Womens Lounges on campus, drove the continued growth of our Clubs program, promoted LTSU through social media outlets and Rabelais magazine, championed our membership program and major events including our Orientation, Re- Orientation and Back2Uni (semester 2) events, Ex Parties, Student Awards Night and other activities both on and off campus. They conducted many campaigns, ranging from “Cuts are a Beach” to Sustainability Week, addressing issues of concern both on campus and in the broader tertiary education context . LTSU Office Bearers sat on numerous University committees to provide the student voice on proposed University policy, program and procedural changes. They provided feedback to the University on student issues in a range of less formal forums. An additional office bearing position was created to represent students at La Trobe’s City Campus – this position was not able to be included in the elections in September 2016, and was filled by appointment in April 2017.

LTSU’s student representatives are elected by the student body through an annual election process across the University’s Bundoora, Shepparton, Mildura and City Campuses. Elections are held towards the end of semester two, and the elected students commence their period of office from January 1st in the following year. A keenly contested election process for the 2017 student representative team saw 3919 votes cast, and a total of 212 students nominating for available positions. James Wangmann of Argent Elections officiated as Returning Officer for the election. Induction and training of student representatives is provided through an LTSU Induction Day, the annual La Trobe Student Leadership Conference, specific campus based training sessions, attendance at peak body conferences, and ongoing mentoring and support by outgoing student representatives, LTSU staff and University staff throughout the year. 2014 election 2015 election 2016 election (2015 Reps) (2016 Reps) (2017 Reps) Nominations 186 Votes cast

2866

198

3310

212

3919


ELECTED OFFICE BEARERS 2017

GENERAL 2017 marked the University’s 50th Anniversary, and LTSU sought to celebrate the contributions of students over this period through a range of special projects:

PRESIDENT Jake Cripps GENERAL SECRETARY Michael Iroeche

• A special 50th Anniversary edition of the annual Student Diary

EDUCATION VICE-PRESIDENT Umi Sheeqey WELFARE OFFICER Ha Le, Shae Williams

• An upgrade of the Honour Board recognising Presidents of the La Trobe University Student Union, the SRC, Guild and LTSU from 1973 onwards. The new Honour Board was reinstated in the Union Building

ACTIVITIES OFFICER Emilia Sterjova, Gab McKeown EDUCATION PUBLIC AFFAIRS David Greenwood, Sayna Mosavi ENVIRONMENT OFFICER Ashley Paskin, Natasha Sojic ABORIGINAL AND TORRES STRAIGHT ISLANDER OFFICER Christopher Saunders

• Partnering with the University in the presentation of Soundvision, an arts and music event staged on the Academic Lawn in November as the finale of the 50th Anniversary celebrations, and incorporating the traditional after exams student party

DISABILITIES OFFICER Alex McKenzie, Elysia Kernan RABELAIS EDITOR Kevin Kapeke, Zach Steenhuis PERSON OF COLOUR OFFICER Fateh Bhullar, Waqas Ahmad POSTGRADUATE OFFICER Venkat Alagarsamy WOMENS OFFICER Ashwini Nair, Hilal Nur Kuyruk QUEER OFFICER Anneke Gouws, Bec Thompson CITY CAMPUS REPRESENTATIVE (newly created position filled by appointment in April) Aditya Singh

8

• Incorporating the ISA’s Multicultural Festival into the University’s World La Trobe Week, which celebrated the contributions to the University of past and present international students


MANAGER’S REPORT • Collaborating with the Alumni & Advancement Office and La Trobe Art Institute in planning and presenting Exhibit F, a photographic exhibition celebrating student life, teaching, learning and the unique Bundoora Campus setting. Mounted in the Union Building, the exhibition was opened by the Chancellor, Prof Richard Larkins AO, on 10th October. As documented in this report, activity levels and student engagement remained high across LTSU and our associated bodies – the International Student Association, Mature Aged Students Association, Mildura Students Association and Shepparton Students Association. A record 93 Clubs affiliated with LTSU during the year. Their activities on campus contribute enormously to campus life, and to the energy around the Agora in particular. Strong collaborations with one or more University departments are a feature of many LTSU activities and events, including ISA’s Conversations Club, Pride celebrations, Multicultural Festival and regional events such as Harmony Day celebrations. Student Theatre & Film’s Crossing Borders project was perhaps the standout event for the year. A collaboration with an Indonesian University, UPI, Bandung, the project resulted in a multi lingual play, “The Light Within a Night”. It was co-directed by our own Artistic Director Bob Pavlich, working with an Indonesian director and featuring seven Indonesian students and seven La Trobe students. The production performed to large audiences in Bandung, Bali, La Trobe University and at La Mama Theatre. The documentary film which chronicled this experience is well worth viewing.

On the negative side of the ledger, 2017 saw the closure of the LTSU Secondhand Bookshop. Since its halcyon days in 2013 and 2014, sales in the Bookshop have fallen dramatically in recent years. This has been mainly due to direct competition from the Coop Bookshop, since their introduction of secondhand book sales in 2015. Since commencing in 2009, the Bookshop provided great value to students who were able to buy textbooks at a fraction of the costs they would otherwise have faced, as well as being able to sell those books through the Bookshop when they were finished with them. LTSU continues to be a driving force in campus life at Bundoora, City, Mildura and Shepparton Campus. Many thanks to our hard – working LTSU staff and office bearers, and to our fantastic student volunteers who bring to life so many of our activities. Thanks also to La Trobe University for their continued financial and in kind support and goodwill towards LTSU.

Light Within a Night cast, Moat Festival photograph by Adam Vocale


INFORMING STUDENTS

10


MARKETING&COMMUNICATIONS LTSU communicates with students through a range of electronic and printed media, including:

WEBSITE www.latrobesu.org.au continues to be our key electronic means of communication, covering news, events and resource material for our Clubs, general students and members of the general public wanting to engage with LTSU. Our electronic store embedded in the website provides a platform for sales of memberships, event tickets and LTSU merchandise. 2015

2016

No of website 102,249 94, 248 sessions No of website 61,942 users

2017

65,414

58,417 39,748

NEWSLETTER Distributed – fortnightly during the two academic semesters, our electronic newsletter reached an audience of 20,584 subscribers per edition in 2017

SOCIAL MEDIA LTSU departments maintain a range of social media sites. Our 2 most popular sites are • Facebook – La Trobe Student Union (general page): 8,006 followers • Facebook – La Trobe Student Union Activities Page: 9,342 followers Other LTSU social media platforms include: LTSU Clubs Facebook page, @latrobeSU Snapchat, @LaTrobeSU Twitter, @LaTrobeStudentUnion Instagram and LTSUvideo on Youtube.

PRINTED PUBLICATIONS • 18,300 student diaries distributed • Brochures covering all major service areas • Posters for each major event and key programs • Wall planner



13

CONNECTING STUDENTS


ACTIVITIES & EVENTS Spanning pulsating Orientation events and after exam parties, aromatic Agora BBQs, Graduation events at Mildura and Shepparton, clubs showcasing their national background, or students performing on stage at our traditional Moat Festival or the newly established “La Trobe’s Got Talent” LTSU and our associated bodies bring life to the Bundoora, City, Mildura and Shepparton campuses, and provide a platform for like-minded students to meet and mingle with their peers.

• O’Week Moonlight Cinema - 350

Major events conducted through our Activities and Events department at Bundoora included:

• Back 2 Uni Party - 544

• O’Week Clubs Festival - 4200 • Freshies Party @ Eagle Bar - 1250 • Re-Orientation Clubs Festival (Week 5) - 2800 • Welcome to Thornbury Party - 375 • End of Exams Party @ Level 3, Crown - 725 • International G’Day Drinks (Sem 2) - 270 • M-Y Clubs Festival - 2300 • LTSU Gala Awards Night - 167 • Soundvision Festival - 1320

Thursday 27 July T H E C A R LT O N C L U B 193 Bourke Street, Melbourne 2 FLOORS OF MUSIC playing RnB, Bollywood, K-Pop, Dancehall, Top 40 and Hip Hop

Yeo Richie Madan SAL Boy Venus

Jade Zoe Infinity Blade Lady Banton Tom Newton

9.00pm–3.00am FREE food FREE drinks $10 LTSU Members, $15 future members 18+ ID REQUIRED (Passport, Keypass, Aus drivers licence) TICKETS AVAILABLE FROM www.latrobesu.org.au or LTSU Reception

Back2Uni_tropical.indd 1

7/5/17 3:10 PM




CLUBS & SOCIETIES LTSU’s affiliated Clubs and Societies are a key element of campus life at Bundoora. They provide a great outlet for students wanting to meet and mingle with like - minded people on campus. Students who take on a role on a Club committee also gain valuable practical skills from the work involved in organising and running their Club and its activities.

Affiliated clubs Club events

Value of grants

2017

830

932

668*

83

$74,109

80

418

$75,491

93

348

$90,818

* This figure does not record all activity. Technical issues meant

that club executives did not have access to the LTSU website to be able to advertise their events in the early part of the year. Choose your own adventure.pdf

LTSU support of the Clubs program encompasses: • Administration of a regulated affiliation process • Financial assistance, via our Club grants process • Awards for high performing Clubs at the annual LTSU Awards event • Engagement of Club committee members in our Volunteer Program, and recognition of their work through that program

Training programs in Responsible Service of Alcohol, Food Handling and First Aid were also provided for Clubs in both Semester 1 and 2.

2016

Number of grants 297

A record 93 Clubs and Societies affiliated with LTSU in 2017.

• Organisation and promotion of major Club events, in particular the Clubs Festival (Orientation Week), Re – Orientation Festival (Week 5) and the Back 2 Uni Festival (Semester 2).

2015

C

M

Y

CM

MY

CY

CMY

K

1

25/01/2017

3:24 PM


STUDENT THEATRE & FILM Student Theatre and Film run an annual program of events which give students the opportunity to direct, write, perform, crew and compose for stage and screen. The program also draws on the talents of musicians and singers from our student community. Student Theatre and Film is managed by an Artistic Director and supported by an Office Coordinator and a range of casual staff and student volunteers. Performances are staged in University venues such as the Moat amphitheatre, Menzies Theatre and STF’s own performance spaces within the Union Building – The Studio and The Playroom. From time to time STF will also go off-campus to venues such as La Mama Theatre as well as ACMI at Federation Square where we present our annual Short Flicks student film event. The Student Theatre and Film program is underpinned by a number of seasons that are key elements of the Arts and Cultural life of the University, namely: • Moat Festival – a two week season of plays, films and other activities • Cabaret – a season of songs presented in a theatrical setting • Short Works – student written plays, directed and performed by students • Activate – a season of full length plays, usually contemporary and with a cutting edge feel • Short Flicks – student made films produced by STF and shown at ACMI, Federation Square

2017 saw a number of new initiatives including a collaboration with an Indonesian University, UPI, Bandung which resulted in a multi lingual play, “The Light Within a Night”, co-directed by our own Artistic Director working with an Indonesian director and featuring seven Indonesian students and seven La Trobe students. It was performed to large audiences in Bandung, Bali, La Trobe as well as at La Mama Theatre. A documentary was made which chronicled this experience. In June we returned to La Mama for a sold out season of our production of “100 Reasons for War” by local writer, Tom Holloway.

No of productions

2015 21

No of performances 89 Audience numbers

2616

2016

2017

89

81

21

2373

20

3095



RECOGNISING STUDENT

20

ACHIEVEMENT

SCHOLARSHIPS Since 2014 LTSU has provided support to assist students in the successful completion of their studies, as well as recognising students who contribute to life beyond the classroom at the University. Scholarships awarded in 2017 were:

• 5 Gold Scholarships, each valued at $1500 • 3 Silver Scholarships, each valued at $1200 • 3 Bronze Scholarships, each valued at $800 In addition, 10 Study Subsidies each valued at $150 were awarded. The scholarships and subsidies were presented at our annual Awards Night in October.


AWARDS LTSU’s annual awards recognise excellence across the student body and acknowledge the dedication shown by many individual students and clubs, as well as by University staff – all of which contribute significantly to the student experience and to campus life at La Trobe. Students and who received awards in 2017 had made notable contributions across academic support and community building; and towards activities such as clubs, faculty societies, sporting clubs, and student theatre and film. Each award category is voted on by a panel of LTSU elected student representatives, and LTSU and University staff. The Teaching Award and Research Supervisor Award recognise academic staff who in students’ eyes have given outstanding service in their respective fields.

2017 AWARD WINNERS • Clubs & Societies Award - $1000 grant - Vietnamese Students’ Assoc. • Faculty Society Award - $1000 grant - Student Orthoptics Society • Best Club & Society Event - $800 grant - Engineering Society for Wearable Tech Fashion Show • Sports Club Award -$1000 grant - Dive La Trobe • International Student Award - $500 grant - Ersi Terolli • Student Theatre Workshop Grant - $400 grant - Ashleigh McFarland • Geoffrey Milne Writing Award - $1000 grant - Meghalee Bose • Student Leadership Award - $1000 grant - Chaminie Samarasekara • Research Supervisor Award - Dr Terrie Waddell • Teaching Award - Dr Darren O’Donovan


SUPPORTING STUDENTS

22


SECONDHAND BOOKSHOP Unfortunately the decision was taken to close the Secondhand Bookshop service as of the end of the 2017 second semester teaching period. This decision was based on the continuing decline in Secondhand Bookshop sales, principally as a result of direct competition from the campus Coop Bookshop. It also triggered a redundancy for one of our staff members whose duties had been primarily focussed on the Bookshop. The Secondhand Bookshop commenced operations in 2009 as an initiative of what was then the La Trobe Students’ Representative Council, and recorded sales of 9 books in that year. The service grew steadily to record sales of around 6000 books in 2013 and 2014, and to provide service to all La Trobe’s regional campuses as well as Bundoora students. It enabled students to purchase textbooks at a fraction of the cost they would otherwise have paid for new books, and to sell their books on a consignment basis when they were finished with them. The cost of secondhand books was further discounted for LTSU

members, and this was a key feature in many students opting to take out an LTSU membership. In our 2013 and 2015 student surveys, the Bookshop rated as one of the most highly valued services offered by the LTSU. Special thanks to Louise Newton Keogh, who along with other duties managed the Secondhand Bookshop from its inception in 2009, and to Kylie Neilson who worked in the Bookshop along with Reception and other administrative duties from early 2012 up until the position was made redundant in October 2017.

Sales amount

Reimbursement amount Number of books sold

Percentage of sales online

2015

2016

2017

$115,098

$74,628

$39,337

$162,224

$105,918

$67,735

4242

3352

1476

22.55%

23.45%

46.66%


ADVOCACY The Advocacy Service’s role is to provide advice and support in respect of academic, administrative and welfare issues. Advocates regularly discuss the high proportion of students who report studying while being treated for a diagnosed mental health condition. Mental health issues are one of the principal reasons students lodge a remission of debt or refund application after failing a subject. La Trobe University approves the majority of medically documented applications. The advocacy service provided remission/ refund support to students in some 319 applications in 2017. We believe this accounts for the bulk of such applications made to the university annually which is believed to exceed 500 per year. The service has been looking at ways to identify and support students experiencing mental illness notably amongst postgraduates; PhD students are considered to be a particularly vulnerable cohort at all Australian universities according to a recent University of Tasmania study. Undergraduate and postgraduate student mental health support will be the subject of closer attention by the service working in conjunction with other services 2018 and beyond. ‘Contract cheating’, purchasing assignments on line or from another source is a growing problem which the Student Union has worked to discourage. There is some evidence that buying assignments is increasingly a ‘normal’ response to meeting deadlines. The university, for its part, has moved to Change the Conceded Passes procedure to limit students found guilty of serious academic misconduct accessing forms of assessment available to final semester students. Stronger penalties are being applied for serious breaches. The 2018 officer bearer cohort has indicated they support the university’s efforts to educate students about Academic Integrity and where appropriate, impose

penalties on intentional breaches. An increasing vigilance and reporting of academic misconduct cases by teaching staff accounts for the significant increase in request for support at hearings over the past 2 years. Advocates attended 147 hearings supporting students across a range of issues in 2017. Students juggle many commitments with paid work and increasingly the need to participate in activities which they believe will enhance their job prospects. All Australian universities anticipate a higher demand and supply of placement and internship offerings for that reason and are accordingly developing program offerings to accommodate placements. This emphasis will throw another commitment onto a crowded student life reducing students’ capacity to undertake paid work. Through the agency of the LTSU’s policy officer, Kat Nordern, the advocacy service contributed its views and comments to a significant number of student facing policy reviews including Special Consideration, Review of Marks, and the University’s Complaints Policy and Procedure.

2015

2016

2017

Personal consultations

1597

2163

1658

Hearings

84

87

147

POSTGRADUATE ADVOCACY The LTSU continued to support postgraduate students in 2017 through the elected student representatives, and a part-time Postgraduate Student Advocate. In 2017 the LTSU continued to support the Board of Graduate Studies graduate research student representatives and the team of Graduate Research Representatives (the Graduate Research Team) from each of the Schools.


Support for postgraduate students in 2017 has included: • Conducting ongoing advocacy casework for postgraduate students, including both coursework and graduate research students • Collaborating with the Research, Education and Development Unit of the Graduate Research School and the LTU Counselling Service to discuss better ways of supporting the wellbeing of graduate research students • Developing a set of wellbeing questions for inclusion in the annual Graduate Research Student Satisfaction Survey • Providing funding and resources for Faculty Societies supporting graduate research students, including the Graduate Research Student Society • Organising and supporting events specifically for postgraduate students, including an event run by the Graduate Research Students Society for Academic Writing Month, sightseeing day trips and networking events • Holding educational sessions for postgraduate students on topics including academic integrity and career development skills.

FINANCIAL COUNSELLING The LTSU Financial Counsellor works three days a week supporting students to resolve financial hardship - an issue identified as a principal ongoing obstacle to academic success. Our Financial Counsellor is a full member of the Financial and Consumer Rights Council Inc., and works in accordance with the Australian Financial Counselling Code of Ethical practice. Financial Advice to students is free, confidential and independent. Student financial concerns range from managing daily expenses and bank debts, coping with high utility costs, rental arrears and homelessness. Follow up associated with casework includes:

• advocacy with banks, debt collection agencies, government authorities and financial regulators around each student’s particular needs • provision of emergency relief where students are assessed as being in immediate need. This includes distribution of MYKI cards, emergency food parcels and Coles Myer vouchers to students in these circumstances. LTSU is part of the Telstra WESNET “Safe Connections” Smartphone Program, which provides smartphones with $30 re-charge to students in financial difficulty and experiencing a past or current family violence situation • referral to other LTSU, La Trobe University and external support services. In addition to casework, the service conducted: • Two Money Matters Workshops aiming to improve financial literacy among female students, co – facilitated by Womens’ Health in the North • A presentation to commencing students as part of the University’s official Orientation Week program • Distribution of bookshop vouchers to students assessed as being in need, with the support of an annual allocation of vouchers from the Coop Bookshop *2015

No. of students 15 counselled No. of counselling 47 sessions

2016

2017

237

276

134

99

* Note: The service started client consultations in late September, 2015


STUDENT LEGAL SERVICE The LTSU Student Legal Service is delivered by West Heidelberg Community Legal Service (WHCLS) at Banyule Community Health in collaboration with LTSU. The service consists of one lawyer contracted for 3 days per week during the academic year, with a reduced service outside of academic periods. Supervision and in – kind assistance is provided by the Principal Lawyer of WHCLS.

TYPE OF LEGAL ASSISTANCE

Student Legal Service focuses on advice and self - help assistance where possible. Where necessary, whether because of student need, complexity or urgency of matter, ongoing casework assistance is provided. This allows the service to most appropriately manage service delivery with finite resources to ensure greater reach across the diverse student population. A strong referral and information sharing culture exists between the Student Legal Service and LTSU’s Advocacy and Financial Counselling services.

AREA OF LAW

Infringements Employment Family

Tenancy

Consumer

Other

• That they understood the advice they were given • That they were “mostly” or “very” satisfied with the service

STUDENTS SEEKING LEGAL ASSISTANCE 2015

2016

2017

46

35

39

187

Crime

Motor vehicle-related

• That they were treated with respect

153

Advice, information or referrals Total

Debt

In the Legal Service’s 2017 survey results, 100% of respondents said:

Number of students seeking legal information, advice or casework Number of students seeking certification/witnessing/ swearing of legal documents

Cases

157

Total problem types:

2015

2016

2017

181

267

231

17

49

24

198

316

255

2015

2016

2017

23

20

25

10 32 5

65 14 8 8

33

198

18 14 17 61 9 6

12 40

197

8

36 13 41 8 7

28

89*

255

* The increase in the “Other” category reflects a rise in the number of clients seeking help with Centrelink issues, and as victims of crimes, especially internet scams




VOLUNTEERS PROGRAM The Volunteer program offers students opportunities in a number of fields throughout the year. They are the foundation of Clubs and Societies, Student Theatre & Film, Activities & Events (including Orientation), International Students Association, Mildura Students Association, Shepparton Students Association, Mature Aged Students Association and various LTSU office bearing portfolios. Students that Volunteer through La Trobe Student Union are encouraged to log their hours through the year via a logging database. This allows students to hit certain milestones and gain access to free training opportunities such as Responsible Service of Food and Alcohol, First Aid certificate and a range of workshops including introduction to Auslan and Student Theatre and Film technical workshops. In 2017, 210 students register and log their hours through the Track it Forward program. These students logged a total of 6,393 hours of volunteering. This group is a cross section of the La Trobe Student Union volunteer community. It is estimated that the total number of students that volunteer either formally or informally through LTSU in 2017 approximated 680 students, volunteering beyond 34, 000 hours. A large portion of the program is student recognition for their dedication to their volunteer work. This occurs through two major volunteer events - one each semester, and rewards and prizes being distributed to students that log their hours. In first semester 80 students participated in a volunteer recognition party, and another 100 students participated at a volunteers festival day, combined with the LTSU event Eats, Treats and Beats. At the conclusion of the year, 30 of our top tier students were formally recognised at the LTSU Awards Night. Students received

Advanced (50 hours) Bronze (100 Hours), Silver (150 Hours), Gold (200 Hours) and Platinum (250 hours) awards relative to the number of hours they had volunteered over the course of the year. La Trobe Student Union are a member of Volunteering Victoria, the state’s peak representative body for volunteering. 2016 Inaugural Year

2017

Total number hours logged

Volunteers registered 101 to log hours

210

2,678

6,393

Students logging 250+ hours

N/A

1

Students logging 200 - 249 hours

N/A

4

Students logging 150 - 199 hours

N/A

8

Students logging 100 - 149 hours

N/A

11

Students logging 50 - 99 hours

22

6

Number of students logged 0 - 49 hours

79

180

Total number volunteers (Estimate) Total number hours (Estimate)

600*

680*

30, 000*

34, 000*

* These figures represent conservative estimates from LTSU program coordinators, elected student representatives and the Volunteer Project Officer.


A S S O C I AT E D BODIES

30


MILDURA STUDENTS’ ASSOCIATION (MSA) The MSA is the student representative body of the Mildura Campus of La Trobe University. It promotes and supports a diverse program of social, cultural educational and recreational activities, which contribute to the welfare of Mildura Students, and provides opportunities for social interactions on and off campus. MSA events take La Trobe students into the Mildura community highlighting the role of the University to the Mildura region, and contributing to the local community and its economy. Many MSA events attract an attendance of up to 25% of the campus’ student enrolment. In 2017 the MSA: • Held a diverse range of social, orientation and awareness campaign, activities and events, including – Orientation day/night events on and off campus – Women’s International Day, Harmony Day –

La Trobe Market day

– International day against Homophobia and Transphobia day – Stress Less Week –

La Trobe Graduate Dinner and La Trobe Grand ball

NAIDOC Day

– MSA Scavenger Hunt – Multicultural Festival –

MSA Dinner Crawl

• MSA has provided support for the Visual Arts students’ Graduate Exhibitions. • Funded student faculty gatherings. • Purchased outdoor umbrellas, games etc. for the MSA BBQ area. • Ran the MSA Exam Survival Stall, provided pencils, pens, lollies etc. and a friendly face to students before entering their exams • Collaborated with the Mildura community organisations to support students. • Continued to provide supplies for the student kitchen and food for students in need with the MSA Food Bank on the Mildura campus

Major events

2015 33

2016 23

2017 26


MATURE AGED STUDENTS’ ORGANISATION (MASO) MASO exists to provide information, activities, support and representation for mature aged students studying at Bundoora Campus. The group’s existence is a recognition of the fact that many mature age students are attending university for the first time, or are returning to studies

after many years of absence, and that they often have commitments that limit their ability to engage with University life. MASO operates from a lounge and office space in the basement of the Union Building, and that space also accommodates many of the group’s events.

SHEPPARTON STUDENTS’ ASSOCIATION (SSA) The Shepparton Students’ Association is the student representative body of the Shepparton Campus of La Trobe University. SSA facilitates student community and interaction on the Shepparton campus through social, educational, and cultural events. It provides social and recreational activities for students, and works to support students through welfare initiatives. The 2017 SSA program included: • Events such as Orientation, University Gala Ball, Careers Alumni dinner, Stress Less week, Graduation cocktail party, IDAHOBIT and Harmony day celebrations, and lots of BBQ’s and Pop up food events • Introduction of a Toga Party and after hour Pizza nights for our evening students • A membership program attracted 25 members, with benefits including a Members’ Dinner, free printing, discounts at the campus café and discounted event tickets.

• Support for students included running a First Aid Course for subject placement requirements and also providing exam supplies and a kitchenette stocked with tea/coffee supplies. • Another year working closely with the University saw SSA support students studying subjects such as EAV and Agribusiness with BBQ lunches. We also supported the 50th Anniversary BBQ, Market Day, Open Day and Experience La Trobe where we presented a talk on campus life. • Placement of a student on a community board through the now defunct community door program. • No. of Members: 25 (LTSU)

Major events

2015 31

2016 35

2017 29



INTERNATIONAL STUDENTS’ ASSOCIATION (ISA) The International Students’ Association (ISA) supports international students enrolled at La Trobe University with representation and advocacy of their interests. It promotes social, educational and cultural activities and helps work towards a better understanding amongst domestic and international students. ISA membership is free and open to any person who entered Australia with a student visa and who is currently enrolled in a course at La Trobe University. ISA’s activities in 2017 were led by a very active Executive Committee, and a team of almost 200 volunteers. In 2017, ISA continued it’s very popular program of trips, and organised a total of 5 seminars on issues like superannuation and migration. ISA partnered with La Trobe International to deliver a series of Language Club events, which were very well received. ISA also initiated the “La Trobe’s Got Talent” event, which saw performers compete over 4 heats and a semi - final, culminating in a final conducted to an audience of 250 people as part of the Multicultural Dinner. ISA partnered with the University to deliver the largest Multicultural Festival in recent times. The event featured an opening ceremony in the Agora, documentary screenings, indigenous story - telling, a multi - faith panel, festival day and multicultural dinner, incorporated the final of the La Trobe’s Got Talent event.

Number of members Number of activities

Average attendance trips Average attendance seminars Average attendance – Language Club

2015

2016

2017

8

12

18

40

30

44

N/A

N/A

30

526 50

362 50

46


35

S TAT I S T I C S 2 0 1 5 –2017


WEBSITE

‘15

‘16 ‘17

*Number of website hits

n/a

Number of website sessions

102,249 94,248

*Number of unique visitors Number of website users Fortnightly e-newsletter circulation Annual student diary distribution Facebook likes – LTSU general site Facebook likes – LTSU Activities site

n/a

n/a n/a

n/a n/a

65,414

61,942

58,417

13,000

13,500

18,300

5,296

6,824

8,006

7,231

8,886

9,342

13,142

14,435

39,748 20,584

* These metrics are no longer available from Google Analytics

ISA

‘15

‘16 ‘17

Number of members

526

362

Average attendance - trips

50

50

Number of activities

Average attendance seminars Average attendance – Language Club

8

40

Hearings attended

No of counselling sessions

30

44

‘15

‘16 ‘17

1597 84

‘15

15 47

2163 87

30

1658 171

‘16 ‘17

134 237

Number of seminars held in the year Number attending / linking by video conferencing to each seminar Number of social / networking events Number attending each event

3

‘15

5

‘16

‘17

n/a

Ave 20

Ave 20

n/a

21

3

n/a

Ave 50

Ave 6-

n/a

SECONDHAND BOOKSHOP – TOTAL SALES

‘15

‘16

‘17

Number of books consigned for sale Number of books sold

3484

2620

2756

4242

3352

1476

Reimbursement amount

$115,098 $74,628

Sales amount

Percentage of online sales

$162,224 $109,518 $67,735 22.55%

23.45%

$39,337 46.66%

46

n/a

FINANCIAL COUNSELLING No of students counselled

18

n/a

ADVOCACY Personal consultations

12

POSTGRADUATE PROGRAM

99

276

STUDENT THEATRE & FILM No. of productions

No. of performances

21 89

STUDENT LEGAL SERVICE No of consultations with students Total number of students seeking legal advice Students attending for signature of statutory declarations

‘15

‘16

21 89

‘15

‘16

‘17

20 81

‘17

213

308

259*

153

187

157

46

35

39

* Prior to 2017, clients presenting with more than one legal issue were recorded as multiple consultations. Since 2017, community legal centres now record such activity as only a single consultation


MEMBERSHIP PROGRAM Total number of members Non-student members included in total

MAJOR EVENTS O-Week Moonlight Cinema Oh Fest – music festival

Orientation - Thursday bar night Orientation - Student Union festival ReOrientation festival Ex Party I

Ex Party I I

Back to Uni bar night (Semester 2) Back to Uni festival (Semester 2) Pre-exams Halloween party

‘15

3459 185

‘15 420

‘16

2996 201

‘16

‘17

2791 222

‘17

600

350

1250*

1250

n/a

n/a

4500

4500

4,200

2000

2500

2,800

1168 1573

1800

1800 1250 900

725

1320 544

1800

2,300

n/a

n/a

* Event had to be abandoned due to flooding of venue. Attendance based on ticket pre - sales

CLUBS AND SOCIETIES No of affiliated clubs

No of individual grants to clubs No of club events promoted on LTSU website Value of grants No of club members**

‘15

83

297 830

‘16

80

418 932

4489

Skill based – first aid, RSA, food handling, etc RTO certificated training

RABELAIS Number of editions

Average number of students writing articles per edition Distribution per edition

ANNUAL ELECTIONS

‘17

93

348 668

4619

** member numbers listed are a minimum number. Clubs are required to submit a membership list of a minimum 10 members for affiliation. Many clubs submit the minimum to avoid excessive administration; however they consist of much larger membership numbers.

‘15 ‘16 ‘17

169

131

170

34

n/a

n/a

‘15 ‘16 ‘17 8

7

6

2000

2000

2000

20

MILDURA STUDENT ASSOCIATION

SHEPPARTON STUDENT ASSOCIATION No. of members No. of events

VOLUNTEER PROGRAM Volunteers registered to log hours Total hours logged

21

35

‘15 ‘16 ‘17

Number of nominations for 186 office held in year of report Number of votes cast for 2866 representatives in year of report

No. of events

$74,109 $75,491 $90,818 4575

TRAININGA

198

212

3310

3919

‘15 ‘16 ‘17

33

23

26

‘15 ‘16 ‘17

16 31

17 35

25 29

‘15 ‘16 ‘17

n/a

101

210

n/a

2678

6393


FINANCIAL REPORTS

38



1


2


3


4


5


6


7


8


9


10


11


12


13


14


15


16


17


18


19


ELECTED STUDENT REPRESENTATIVES

STUDENT UNION ONGOING FULL & PART TIME STAFF 2017

Refer to list of 2017 Office Bearers p8 under “Student Representation”

General Manager – Peter Hughes

NUS DELEGATES: Nathan Croft, Shanae Murnane, Jacob Cripps, Michael Iroeche, Tim Benfatto, Llanon Davis, Daniel Lopez

Advocate / Research Officer – Kat Nordern

STUDENT COUNCIL GENERAL MEMBERS: Hodan Qani, Belal El – Baba, Merina Gurung, Anthony Lay, Ahmed Ibrahim, Molly Ellery, Magrette Salmon

Financial Counsellor – Robyn Angus

1ST JANUARY 2017 – 31ST DECEMBER 2017

ACTIVITIES COMMITTEE: Dokachi Sangma,Thi Ming Trang Nguyen, Manas Sorte, Aidan Foot, Yankee Lee POSTGRADUATE COMMITTEE: Vimi Gogma, Zhe Wang, Shahzaib Zafar, Harry Sunner, Vu Le Ding Hoang

ASSOCIATES

Advocacy Coordinator – Howard Wilson Advocate (Postgraduate) – Dr Heidi Ellemor Advocate – Kylie Ligertwood, then April Orr Finance Coordinator – Elissa Khoury Finance and Payroll Officer – Penny Chan, then Sisca Wijayanti Assistant Finance Officer – Melinda Petrolo Office and Bookshop Coordinator – Louise Newton Keogh Bookshop and Reception Support Officer – Kylie Neilson Reception – Lisa Huntington Operations Supervisor – Danielle Mengel Clubs and Societies Officer – Greg Wighton

INTERNATIONAL STUDENTS ASSOCIATION President – Jessica Samuel, then Anubhav Sharma Lizhan Lyu elected President at 2017 AGM

Activities, Events, and Volunteers Officer – Ana Boado, then Andre Hillas Graphic Designer – Nicole Johnson

MILDURA STUDENTS ASSOCIATION President – Phoebe Bray Yasmeen Khurshid elected President at 2017 AGM

Student Theatre and Film Artistic Director – Bob Pavlich

SHEPPARTON STUDENTS ASSOCIATION President –Georgia Linton Jessica Grant elected President at 2017 AGM MATURE AGE STUDENTS ASSOCIATION President – Rebecca Houghton Rebecca Budge elected President at 2017 AGM

Student Legal Officer – Rebecca Sharkey (contracted from West Heidelberg Community Legal Service) Student Theatre and Film Office Administrator – Helen Mayers, then Sonia Di Iorio ISA Coordinator – Yan (Sean) Xu MSA Support Officer – Rosina Byrne SSA Support Officer –Kylie D’Aloia Volunteer Officer – Helen Mayers LTSU would like to acknowledge the vital contributions made to our operations by our student casual staff and volunteers.


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