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Lapwing Suffolk Limited (a company limited by guarantee)

Annual Report & Accounts for the Year Ended 31 AUGUST 2012

Charity Registration No. 1136324 Company Registration No. 07175060 (England and Wales)


CONTENTS Page No

TRUSTEES’ REPORT

2

INDEPENDENT AUDITORS’ REPORT

13

STATEMENT OF FINANCIAL ACTIVITIES

16

BALANCE SHEET

17

NOTES TO THE ACCOUNTS

18

REFERENCE AND ADMINISTRATIVE DETAILS

26

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


TRUSTEES’ REPORT The Board of Trustees of Lapwing Suffolk presents its report and audited accounts for the year ended 31 August 2012. In preparing this report the Trustees have complied with the Charities Act 2011, the Companies Act 2006, the Accounting and Reporting by Charities; Statement of Recommended Practice (revised 2005) (SORP) and applicable accounting standards. In setting the objectives, developing strategies and undertaking activities, the Trustees have given careful consideration to the Charity Commission’s guidance on public benefit.

Welcome to our annual report for 2011/12 I am proud to report that Lapwing has continued to expand and develop despite a stringent economic climate. We have consolidated our financial situation and significantly raised our profile within the Suffolk community. These achievements will enable us to develop our provision for more young people who will benefit from our education programmes. We continue to maintain the high standards and innovative approaches which are the hallmark of Lapwing education programmes. The staff team have worked hard, encouraging each student to fulfil his/her aspirations. Their achievements are recorded in detail later in this report. The Trustees have offered support and challenge to the strategic leadership of Lapwing, encouraging us all to be aspirational in all Lapwing activities.

Sue Chesworth Chief Executive

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Our Values      

Passionate … Our passion is to provide inclusive education programmes for young people who are on the margins of society and mainstream education. Independent …We have an independent ethos and encourage all our students to develop independent life styles Autonomy … For each student is core to our work Respectful … We respect individuality and difference of opinion. Professional … We maintain high professional standards in all our work. Flexible, Practical, Realistic …we are grounded that our organisation should provide students with the skills to lead fulfilling lives.

Our Vision To prove that there is no ceiling on abilities. Our Mission To provide individual and innovative educational pathways for those with complex barriers to learning.

Strategic Objectives Our objectives are designed to develop the implementation of our mission  It is vital that we continue to develop our education programmes.  We will develop our publicity of Lapwing education programmes so that more young people can make an informed choice to choose Lapwing bespoke programmes.  We will develop shared understanding and values with key partner organisations, to secure high quality education programmes.  We will develop robust and sustainable systems to enable security of provision for marginalised young people.  We will explore the possibilities of extending our delivery capacity to neighbouring counties.

Public Benefit Requirement Each year we review what we have achieved and the outcomes of our work. It is important to establish the educational impact of our work for young people who are on the margins of society. We have due regard to the public benefit guidance published by the Charity Commission in compliance with its duties under section 4 of the Charities Act 2011. This guidance sets out two key principles:  The organisation must have an identifiable benefit.  The benefit must be to the public or a section of the public. It is our key purpose to provide bespoke educational programmes for the benefit of young people who are on the margins of society. We also attend to the health, wellbeing and safety of the young people we work with. Lapwing is developing to provide innovative educational programmes for more students in each year. September 201045 students September 201152 students September 201261 students The young people we work with are almost never asked to pay for the services that we provide; in almost all cases it is our funding partner or the commissioner who meets the cost. Page | 3

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


What We Do And Where We Work 

 

We provide bespoke education programmes for young people throughout Suffolk. Our educational programmes include: core skills, independence skills and vocational skills. All Lapwing students work towards externally accredited schemes. We work with a wide range of education and work experience provider organisations throughout Suffolk. We put students’ abilities and aspirations at the heart of our work. If there is no current provision available we work to identify partner organisations with which we develop new provision.

The renovated greenhouse at The Chantry Park Project

Table settings created by students For Aldeburgh Food Festival Lapwing student at Aldeburgh Music

Image by photography student Matt

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Jed’s Experience of Lapwing Jed was referred to Lapwing in Autumn 2010. This was an unsettled time in Jed’s life as he was moving to a different residential home so that he would be closer to his parents. Lapwing staff began to work with Jed and the staff from his new residential home in March 2012. In the words of Jed’s Lapwing learning mentor, “when I first started to work with Jed he was a very confused and scared young man who had little understanding what were appropriate behaviours and ways to communicate his needs.” This confusion frequently resulted in Jed displaying anti-social challenging behaviour such as hair pulling, kicking, spitting. He often would not allow people to be in the same room as him without displaying challenging behaviours. Jed was unable to access any community facilities because his high levels of anxiety in these situations resulted in challenging behaviour which was difficult to manage in the community. Jed was therefore very isolated. Jed’s Lapwing Education Programme Jed has no verbal communication. Lapwing identified the personnel and resources to introduce to Jed a meaningful communication system which involved photographs and symbols. This was introduced slowly with the support of staff who Jed trusted and with whom he felt comfortable. Jed is an inquisitive young man who enjoys particular activities. Lapwing identified facilities and appropriate venues where Jed could develop skills in areas which interested him. These activities were cooking, gardening, and music. Throughout all these activities Jed was encouraged to use the photographic and symbol communication system to communicate choices. We prepared photographic and symbol schedules of the daily activities so that Jed could understand what he was going to do in advance. Jed’s Lapwing Education Progress The Lapwing Learning Mentor who has worked with Jed throughout his Lapwing programme says, “Jed is using his communication system to make choices for himself, giving him a feeling of control over his life and giving him a voice. This has allowed Jed to grow in confidence and display less challenging behaviours allowing him to participate in activities and enjoy the company of others. He now enjoys working as part of a group.” Jed has achieved AQA Unit Award Scheme accreditation for his achievements in cooking, gardening, communication and life skills. In the words of his keyworker from his residential home “Jed’s life skills have improved dramatically through the work he has done with Lapwing.” Jed is now able to access a variety of community resources such as swimming, bowling and the supermarket for a few selected items. Jed is now able to use an iPad as a means of communication. He also uses an iPad as a means of entertainment which can reduce his anxiety in potentially stressful situations. Jed Today and his Future Plans Using his communication system Jed has told Lapwing staff he wants to start horseriding. This is being arranged and Jed will soon begin lessons. He will be doing an activity of his choosing, feeling confident because he is able to communicate more effectively and he knows people are listening to him. Jed recently went on his first holiday with his residential home, a highly successful trip. This would not have been possible before Jed joined Lapwing due to the anxiety, which led to his challenging behaviour. Jed will continue to go shopping for items which he needs. Jed will continue to develop his cooking, horticulture and music skills within group situations. Jed will develop a wider range of friends and social contacts and develop even more confidence. Jed will become a content young man who is able to take his place within society with confidence and a true sense of belonging.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Paige’s Experience of Lapwing Paige was first referred to Lapwing in March 2010, it was a month prior to her 17th birthday. Paige had been diagnosed with M.E. during 2008. She had tried to complete her GCSE courses but had found this very difficult because of her unpredictable health. She had also suffered a close family bereavement, Paige was in a very low mood finding it hard to concentrate and motivate herself, although prior to her diagnosis with M.E. she had been predicted As and A*s in her GCSEs. When we were planning her Lapwing Programme Paige said “ I just want to be in control again, so I can have a stable routine and I hope a tutor will help me with this.” Paige’s Lapwing Education Programme Paige’s initial programme was designed to offer her 2 hours tuition per day to include GCSE Maths, History, AS English, Functional Skills ICT and Textiles. We quickly realised that this programme would be too demanding for Paige because of her high levels of fatigue. Paige really wanted to develop her textile skills. She decided she did not want to continue with GCSE subjects because she had previously prepared for them on two occasions and then not been well enough to sit the exam, which was stressful and disappointing. Paige was back in control of her education programme, as was her wish. Lapwing arranged for a 1-1 textile tutor to work with Paige at home for short sessions twice a week. Textiles and crafts have become the core focus of Paige’s education programme during 2011 and 2012. Paige’s Lapwing Education Progress Throughout her Lapwing programme, Paige has been able to set her own pace. This has proved crucial to her recovery and development, enabling her to grow in confidence. She has made amazing progress with textiles and crafts and developed other related skills towards starting her own online business including: ICT, communication skills and presentation skills. When Paige started work with Lapwing in October 2010 she was able to work for 2 x 20 minute sessions per week. Each session had to have a 10 minute rest period as part of the session. In June 2012 she was consistently working with her textile tutor for 2 x 2 hour sessions per week and is now accessing 3 x 3 hour sessions a week. Paige Today and her Future Plans Paige has decided she wants to pursue a career in textiles and fashion. She has designed and created a concept and brand, including logo design, slogans and products. She has expanded the brand to a further project aimed at raising money for a charity that she researched and chose. She has developed her own blog, and after designing a shop window display of her work and having a successful stand at the 2012 Lapwing Celebration event, has a range of craft items for sale in a high-end gift shop in Ipswich. She is now able to go out more often and is going to her first network meeting with Women in Rural Enterprise (WIRE) in December 2012, with a view to working with new contacts to gain business skills for working from home. Her aim is to have an exhibition of her work and to have her online business up and running by the time she leaves Lapwing in July 2013. Her website www.thehouseofelves.co.uk is already up and running.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Our Achievements 2011-2012 Lapwing Achievements Relating To Targets We Set Ourselves for 2011-2012 We set ourselves the target to develop robust financial systems; this was particularly important as Lapwing is a new organisation.  We appointed a new Head of Finance in January 2012 who has implemented the necessary improvements in our financial management. We set ourselves the target to identify potential areas of service development.  We have developed our provision for students who are experiencing difficulty attending local authority provision. We are offering some alternative provision for these young people. We set ourselves the target to develop a marketing strategy.  As part of this strategy we have developed our website and have engaged in social networking with Facebook, Twitter, Flickr and Blogs and this is an ongoing project within the organisation. We have produced an up-to-date, attractive prospectus for our organisation. This is readily available for all students and prospective students. We set ourselves the target to develop a clear organisational structure.  This is complete and we have implemented significant strands of this structure. This has enabled the organisation to become more efficient and offer better value for money without compromising the quality of our education programmes. We set ourselves the target to develop a learning framework.  This is complete and all student programmes are planned within this framework. As an outcome of this framework we are proud to be able to report the following student achievements. All our students work towards individual achievement targets in a wide variety of contexts and subject areas. We use a variety of externally accredited schemes to validate the students’ individual achievements. We are very proud of our students’ achievements, which are as follows: Employability 4 Life: 3 students achieved Gold Awards 3 students achieved Silver Awards AQA Unit Award Scheme Entry Level/ Level 1 The AQA scheme recognises individual achievement. The award allows individual progress to be recognised and celebrated at the pace at which the student is able to work. Lapwing students have achieved certificates in the following subjects: Core Skills Communication IT Independence Skill Literacy Numeracy

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5 3 42 2 7

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Vocational Pathways Animal Care Art Business Catering Horticulture Music Woodwork

3 12 3 36 20 3 17

City & Guilds Level 2 Certificate Adult Literacy Level 2 Certificate Adult Numeracy Level 1 Certificate Adult Literacy Level 1 Certificate Adult Numeracy Entry Level 3 Certificate Adult Literacy Entry Level 3 Certificate Adult Functional Skills Maths

1 1 1 2 1 1

OCR ITQ Level 1

1

ABC Award Practical Environmental and Conservation Skills Level 2

3

Arts Award Bronze Level

8

NPTC Level 1 Award Practical Horticultural Skills Level 1 Diploma in Practical Horticultural Skills Entry Level 2 Certificate Skills for Working Life Land Based Studies Entry Level 3 Certificate Skills for Working Life Land Based Studies Entry Level 3 Certificate in Personal and Social Development

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1 1 1 1 1

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


We hold an annual celebration event to celebrate student achievement. In July we held a very successful celebration event at Snape Maltings.

Young People And Campaigns Lapwing students, in partnership with members of the local youth parliament have produced a DVD on cyber-bullying for vulnerable young people, commissioned by the Suffolk Constabulary. This DVD will be used as a training tool throughout Suffolk.

Involving Service Users, Supporters And Volunteers Lapwing students have been involved in the development of the Lapwing website. Lapwing students were involved in a fundraising concert in partnership with Waveney Choir, Diss. At the Lapwing annual celebration event Lapwing students were involved in a variety of aspects. One student provided lunch time refreshments, prepared by him as part of his education programme. Other students displayed their work, which ranged from film and animation, carpentry products and crafts. The Lapwing media group performed in front of a large audience at the celebration event.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Moving Forward 2012-2013 We are committed to the following developments in the forthcoming year.  To continue to develop and deliver high quality innovative education programmes for young people on the margins of society.  To develop our communication strategy to ensure a wider range of people have an accurate, inspiring understanding of the work which Lapwing does.  To attract sponsorship for individual students and particular projects so that we can create new provision beyond the scope of our current funding streams.  To strengthen the Lapwing infrastructure to support sustainable growth of Lapwing.  To develop our use of volunteers.  To diversify the range of our funding streams. Securing grants and attracting donations.  To increase the membership and diversity of our board of trustees.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES IN RESPECT OF THE TRUSTEES’ REPORT AND THE FINANCIAL STATEMENTS The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of Lapwing Suffolk Limited and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that year. In preparing those financial statements, the Trustees are required to: 

select suitable accounting policies and then apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent, and

prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Lapwing Suffolk Limited and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware: 

there is no relevant audit information of which the Charity’s auditors are unaware; and

trustees have taken all steps they ought to have taken to make themselves aware of any relevant audit information, and to establish that the auditors are aware of that information.

In accordance with the governing document, one-third of trustees retired from office during the year and were subsequently reappointed.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


STRUCTURE, GOVERNANCE AND MANAGEMENT Structure The organisation is a charitable company limited by guarantee, incorporated on 2 March 2010 and registered as a charity on 14 June 2010. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. At 31 August 2012 there were five members. In the event of the company being wound up members are required to contribute an amount as may be required, not exceeding £10. The objects of Lapwing are specifically restricted to the following:  To advance the education of the public in the subject of bespoke vocational learning programmes.  To advance the education of students by providing and assisting in the provision of facilities for education.  For the public benefit to promote the education (including social and physical education) of people under the age of 25 years in setting and in such ways as the charity trustees think fit.

Governance The Trustee Board is legally responsible for the governance and management of Lapwing Suffolk. Traditional business and artistic skills are well represented on the Board. In the event of particular skills being lost due to retirement, extensive efforts are made to ensure these are replaced. Under the terms of the Articles of Association, the number of directors shall not be less than three but shall not be subject to a maximum. Other Trustees are appointed by the board. No other person or external body is entitled to appoint Trustees. The Trustees are responsible for the actions and activities of the charity. At the first Annual General Meeting, all the directors must retire from office unless a quorate is not present. At each subsequent Annual General Meeting, one third of the directors must retire from office. Trustees are appointed through a process of introduction to the existing trustees. All new trustees follow a thorough induction process and all trustees have an enhanced CRB check prior to appointment. The Chair has discussed roles and responsibilities with each trustee. There is an induction process which includes a briefing to them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making processes, the business plan and recent financial performance of the charity. During this process they will meet key employees and other trustees. Trustees are encouraged to attend all the charity’s events and external training courses, which may assist them in undertaking their engagement. The charity has a procedure in place that is designed to ensure that any new trustee:     

Is aware of his or her responsibilities as a trustee Has good understanding of the work of the charity Has an understanding of the charity’s strategy for the future Is provided with information issued by the Charity Commission Is offered ongoing training and information to ensure they are brought up to date with developments in law.

The Board of Trustees has one sub-committee: The Remuneration Committee The purpose of the remuneration committee is to set the pay and conditions of employees of Lapwing. On behalf of the Board of Trustees it will approve:  Employment contracts  All aspects of salary including annual salary review and any termination agreements Page | 11

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


 Grades and pay rates assigned to posts  Employment policy and any changes to employment policy  Fees and other remuneration to be paid for any services  Any offer of a non-executive directorship or other external appointment whether remunerated or not The committee meets as and when required and reports to the Board of Trustees. Members: Linda Stretch, Lynne Dobney, Sue Chesworth In attendance: Head of Finance

Management The management of the charity is vested in the Board of Trustees. The Board of Trustees currently meets on a monthly basis and is responsible for the strategic overview of the charity and monitoring the implementation of the strategy and policy throughout the organisation. The Board of Trustees currently consists of five trustees. They have delegated the day to day management of the charity to a team of managers, which includes two of the trustees, with overall responsibility to the Chief Executive.

STATEMENT OF RISKS The Board of Trustees have carried out a full review of the risk management framework. The framework in place is to ensure that all key risks which could affect the Charity’s ability to deliver the objectives and achieve the charitable aims are identified and managed. An organisational risk register is maintained which identifies, evaluates and mitigates risks across the key organisational risk areas of governance, operational, financial, environmental/external and compliance. The risks identified have been prioritised according to an overall assessment of risk and an action plan has been implemented to ensure that steps are put in place to mitigate these risks. The trustees have in place a Lapwing Risk Policy which is reviewed annually by the trustees.

FINANCIAL REVIEW The charity’s incoming resources for the year were £1,188,296 which was consistent with the equivalent figures from the previous year (the first accounting period was a long accounting period from March 2010 – August 2011) (2011: £1,819,903). Resources expended totalled £1,080,438 which represented a reduction in costs from 2011 in-line with the reduced length in the accounting period (2011: £1,773,723). Of the total resources expended, 99% is spent on charitable activities. After actuarial losses, this resulted in an overall surplus for the year of £69,858 (2011: £58,180). The charity’s balance sheet showed a healthy position at the year-end, with net current assets of £150,000 and net assets of £128,000. Income was 4% higher than budgeted for the year due to a number of additional students being referred to Lapwing via the Local Authority. Expenditure was managed very carefully during the year which resulted in expenditure being 13% lower than budgeted. This has enabled the charity to build upon the reserves achieved in its first accounting period, in accordance with its reserves policy.

Principle Funding Sources The charity has two main sources of funding which are as follows:-

Education Funding Agency – this is the principal funding source for Lapwing. Students are referred to Lapwing via the Local authority and awarded individual pots of money for expenditure based on each student’s educational needs as identified in partnership with the Local Authority.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Local Authority under 16 referrals - this is a significant funding source developed during this period. Young people under the age of 16 who are not engaging in education can be referred to Lapwing to have an individual educational package provided; there is a statutory obligation on the part of the education authority to provide education to all under 16 students regardless of circumstances.

Reserves policy Reserves will be held in order to provide for continuity of service in the event of the loss of funding, or a dramatic change in the charity’s operating environment. The charity aims to keep within unrestricted reserves an amount in the region of one term’s operating costs, which is currently in the region of approximately £360,000 though this will vary depending on the number of students. Unrestricted reserves are currently £152,431. The charity’s financial strategy and budgets will be monitored regularly during each financial year to ensure that steps are taken where possible to generate surpluses which will go towards the target reserves. The board of trustees review the reserves policy and requirements annually. Once reserves have exceeded the amount that the Trustees deem to be appropriate for the above purpose, the trustees wish to increase the balance of reserves to develop the provision of support for a wider range of beneficiaries.

Investment policy The charity has no investments other than term bank deposits at present. If and when investments are made the Trustees will create an appropriate policy. The Trust may invest any money not immediately required for its objects in or upon any investments, securities or property, and delegate the management of those investments to a financial expert. Investment income received during the year is from amounts on deposit with the charity’s bankers. In the current climate the amounts held with any one bank will be periodically reviewed, and accounts may be opened with other banks and building societies to spread financial risk and take more of an advantage of the Bank Deposit Guarantee scheme.

AUDITORS A resolution proposing the re–appointment of Ensors as auditors will be put to the members at the Annual General Meeting. This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities. By order of the Trustees and signed on their behalf on 7 December 2012

L Dobney Chairman

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF LAPWING SUFFOLK LIMITED We have audited the financial statements of Lapwing Suffolk Limited for the year ended 31 August 2012 which comprise of the Statement of Financial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and the Financial Reporting Standard for Smaller Entities (effective April 2008) (United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities). This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and it’s members as a body, for our audit work, for this report, or for the opinions we have formed. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND AUDITORS As explained more fully in the Trustees’ Responsibilities Statement on page 9, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board’s (APB’s) Ethical Standards for Auditors. SCOPE OF THE AUDIT OF THE FINANCIAL STATEMENTS An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the Charity’s circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the Trustees; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Trustees’ Report to identify material inconsistencies with the audited financial statements. If we become aware of any apparent material inconsistencies we consider the implications for our report. OPINION ON FINANCIAL STATEMENTS In our opinion the financial statements: - give a true and fair view of the state of the Charity’s affairs as at 31 August 2012 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice (applicable to smaller entities); and - have been prepared in accordance with the requirements of the Companies Act 2006. OPINION ON OTHER MATTER PRESCRIBED BY THE COMPANIES ACT 2006 In our opinion the information given in the Trustees’ Report for the financial period for which the financial statements are prepared is consistent with the financial statements.

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF LAPWING SUFFOLK LIMITED (continued)

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: -

adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of Trustees’ remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit; or the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies exemption in preparing the Trustees’ Report.

Helen Rumsey (Senior Statutory Auditor) For and on behalf of Ensors Chartered Accountants Statutory Auditor Cardinal House 46 St Nicholas Street IPSWICH IP1 1TT

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Lapwing Suffolk Limited Annual Report and Accounts 2011/12


STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2012 Note

INCOMING RESOURCES Incoming resources from generated funds: Voluntary income: Grants and Donations

£

Activities for generating funds: Fundraising Investment income Incoming resources from charitable activities: Promotion and provision of educational opportunities for young people

Unrestricted

2

Total incoming resources

Restricted

£

Total

Total

2012

2011 Extended period

£

£

12,594

-

12,594

1,710

2,447 -

-

2,447 -

3,440 690

1,159,051

14,204

1,173,255

1,814,063

1,174,092

14,204

1,188,296

1,819,903

RESOURCES EXPENDED Costs of generating funds – fundraising costs

3

3,078

-

3,078

7,089

Charitable activities

3

1,056,348

13,597

1,069,945

1,731,815

Governance costs

3

7,415

-

7,415

34,819

1,066,841

13,597

1,080,438

1,773,723

607

107,858

46,180

(38,000)

12,000

Total resources expended Net incoming resources

4

107,251

Actuarial (Losses)/Gains

10

(38,000)

-

Net movement in funds

69,251

607

69,858

58,180

Total funds brought forward

58,180

-

58,180

-

Total funds carried forward

127,431

607

128,038

58,180

The above results arose wholly from continuing operations. There were no gains or losses in either year other than the surplus for the year and accordingly, no statement of total recognised gains or losses is presented. The Statement of Financial Activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. The notes on pages 18 to 25 form part of these financial statements. Page | 16

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


BALANCE SHEET AS AT 31 AUGUST 2012 Note

2012 ÂŁ

2011 ÂŁ

Fixed assets Tangible assets

7

3,036

-

8

26,483 199,443

8,150 121,493

225,926

129,643

75,924

69,463

NET CURRENT ASSETS

150,002

60,180

TOTAL ASSETS LESS CURRENT LIABILITIES

153,038

60,180

(25,000)

(2,000)

128,038

58,180

11 11 10

152,431 (25,000) 127,431

56,740 3,440 (2,000) 58,180

11, 12

607

-

128,038

58,180

Current assets Debtors Cash at bank and in hand

Current liabilities Creditors: amounts falling due within one year

9

Defined benefit pension scheme liability

10

NET ASSETS Funds Unrestricted - general - designated - pension deficit

Restricted TOTAL FUNDS

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by the Trustees on 7 December 2012 and signed on their behalf by

L Dobney

S Chesworth

Company Registration No. 07175060 The notes on pages 18 to 25 form part of these financial statements Page | 17

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2012 1.

ACCOUNTING POLICIES Basis of accounting The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005 and the Companies Act 2006. Fund accounting 

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity.

Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Incoming resources All incoming resources are included in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: 

Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant.

Investment income is included when receivable.

Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the Charity earns the right to consideration by its performance.

Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes VAT: 

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of fundraising.

Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the audit fees and costs linked to the strategic management of the Charity.

Page | 18

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis, e.g. floor areas or estimated usage as set out in Note 3.

Tangible fixed assets and depreciation Tangible assets are capitalised on the basis of their continuing use in the Charity. No lower limit is formally set for the capitalisation of tangible fixed assets. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset over its useful life, as follows:Fixtures, fittings and office equipment – 15% per annum on cost Computer equipment – 50% per annum on cost Pension commitments The Charity participates in a defined benefit local government statutory pension scheme administered by Suffolk County Council. This is a multi-employer scheme, and an actuarial valuation of the scheme has been undertaken as at 31 August 2012 on behalf of the Charity, in order to assess the pension cost for the year and the amount of any asset or liability on a current funding level applicable to the Charity. For defined benefit schemes, the pension costs are assessed using the projected unit credit method. The cost of providing pensions is charged to the profit and loss account so as to spread regular costs over the service lives of employees. The pension obligation is measured at the present value of the future cash flows using interest rates on government securities that have terms to maturity approximating the terms of the related liability. When the benefits of a scheme are improved, past service costs are recognised as an expense on a straight-line basis over the average period until the benefits become vested. To the extent that the benefits are already vested immediately, following the introduction of, or changes to, a defined benefit plan, the past service cost is recognised as an expense immediately. Leasing Rentals payable under operating leases are charged against income on a straight line basis over the lease term.

2.

INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

W S Training Limited Suffolk County Council Otley College Big Lottery Suffolk Foundation Belstead School income Norwich Professional Development Centre Other

Page | 19

Grant

Other

£

£

Total 2012 £

Total 2011 £

964,133 107,841 83,596 9,850 4,354 2,746

735

964,133 107,841 83,596 9,850 4,354 3,481

1,458,508 62,690 285,000 1,500 6,365

1,172,520

735

1,173,255

1,814,063

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Governance

Total 2012

Total 2011

Fundraising

£ 106,028 82,380 216,190 389,908 7,713 13,894 67,717 12,852 (115) 4,651 46,743 2,542 1,796 1,237 2,868 -

£

£

Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct

550 2,528 -

579 6,000 3,223

£ 106,028 82,380 216,190 389,908 7,713 13,894 67,717 12,852 (115) 4,651 46,743 550 5,070 2,375 7,237 2,868 3,223

£ 227,548 161,809 471,687 542,641 33,095 53,649 7,333 56,111 3,622 760 625 83,883 111 6,024 1,404 7,719 (100) 4,487

Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage Usage

19,496 1,089 271 832 448 5,752 1,030 8,126 272 328 391 49 7,616 67,791 50 -

-

2,166 121 30 92 50 639 114 903 30 36 43 5 846 7,532 6 (15,000)

21,662 1,210 301 924 498 6,391 1,144 9,029 302 364 434 54 8,462 75,323 56 (15,000)

520 12,964 1,074 663 7,870 946 5,436 522 196 67,109 15 14,000

1,069,945

3,078

7,415

1,080,438

1,773,723

Costs directly allocated to activities Agency support staff Self-employed tutors College tuition/support Staff salaries Recruitment expenses Venue hire Learner travel costs Student expenses Staff travel expenses Staff training Professional fees Bad debts Service charge W S Training Fund Raising Expenses PR (Literature and Brochures) Insurance Audit and Accountancy Fees Depreciation Sale of Assets Legal fees

Promotion and provision of educational opportunities for young people

TOTAL RESOURCES EXPENDED Basis of Allocation

3.

Support costs allocated to activities Website Running Costs Rent Rates Electricity Photocopier Expenses Postage and Carriage Telephone Office Stationery Office Machine Maintenance Repairs and Renewals Premises Expenses Refreshments Bank Charges Consultancy Fees Staff Salaries Subscriptions Net FRS 17 pension adjustments

Total resources expended Page | 20

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


4.

NET INCOMING RESOURCES FOR THE YEAR 2012 £

2011 £

6,000 1,237 2,868 19,496

4,000 3,719 -

This is stated after charging: Auditors’ remuneration – audit services Auditors’ remuneration – non audit services Depreciation of owned fixed assets Amounts payable under operating leases – land and buildings

5.

STAFF COSTS 2012 £

2011 £

398,865 26,037 40,329

507,627 31,789 70,334

465,231

609,750

The average number of persons (full time equivalent) employed during the year was as follows: Charitable activities 17.3 Administration 1.9 19.2

15.5 1.8 17.3

Wages and salaries Social security costs Pensions

No employees were paid over £60,000 during the year. 6.

DIRECTORS’ EMOLUMENTS Two trustees, S Chesworth and S Jones, received remuneration of £39,970 and £44,831 (2011: £26,465 and £63,389) respectively in the period for their work in helping and supporting young people being supported by the charity. These amounts were permitted to be paid by the governing document. One trustee received expenses totalling £1,336 (2011: £1,654) which were incurred in the performance of her charitable activities. No other trustees received any remuneration or expenses in the year other than already disclosed. The charity purchased indemnity insurance for its trustees at a cost of £579 (2011: £450).

Page | 21

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


7.

FIXED ASSETS Fixtures, fittings and office equipment £

Total

£

Cost Additions At 31 August 2012

5,904 5,904

5,904 5,904

Depreciation Charge for year At 31 August 2012

2,868 2,868

2,868 2,868

3,036

3,036

Net Book Value At 31 August 2012

8.

DEBTORS Trade debtors Other debtors Prepayments

9.

2011 £

11,380 4,227 10,876

6,953 1,197

26,483

8,150

45,089 30,835 -

59,613 9,850

75,924

69,463

CREDITORS: amounts falling due within one year Trade creditors Accruals Grant funding received in advance

10.

2012 £

PENSION COSTS The charity has participated in a defined benefit local government statutory pension scheme administered by Suffolk County Council. The scheme is administered in accordance with the Local Government Pension Scheme (Benefits, Membership and Contributions) Regulations 2007, the Local Government Pension Scheme (Administration) Regulations 2008, and the Local Government Pension Scheme (Transitional Provisions) Regulations 2008 and is contracted out of the State Second Pension. The assets of the scheme, which provides retirement and related benefits for employees of a number of local government and public service bodies, colleges and other organisations within Suffolk, are held separately from those of the participating companies, and are invested in equities, bonds, property and cash. Thirteen of the company's employees were members of the scheme during the current year (2010: Thirteen). The latest formal actuarial valuation of the fund as a whole, for the purpose of setting participating employers' contribution rates using the projected unit method, was as at 31st August 2012, with the next formal valuation being due as at 31 August 2014. The employer contributions agreed by the company

Page | 22

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


were set at 22.5% of pensionable pay for 2011/12. Employer contributions due for the period ended 31st August 2012 amounted to £40,329. The assets and liabilities of the defined benefit scheme have been disclosed separately in accordance with FRS 17. The charity is required to consider pension arrangements in accordance with the requirements of the FRSSE 2008 which incorporates the majority of the disclosures required under FRS 17 – Retirement Benefits. The financial assumptions used by the actuary were as follows:

% To calculate scheme liabilities: Price increases Salary increases Pension increase Discount rate

2012 £

%

4.5 4.5 2.2 4.1

Assets, liabilities and expected rates of returns: Equities 5.5 Bonds 2.8 Property 3.7 Cash 2.8 Total Present value of scheme liabilities Net pension liability

2011 £

5.9 4.9 2.6 5.4

126,000 62,000 21,000 6,000 215,000

6.8 4.6 4.8 3.9

94,000 32,000 15,000 11,000 152,000

(240,000)

(154,000)

(25,000)

(2,000)

The components of the change in the net pension liability were as follows: Net pension liability identified at the beginning of period Current service cost Employer contributions Return on assets Interest on liabilities Actuarial gains/(losses)

(2,000) (27,000) 41,000 10,000 (9,000) (38,000)

(31,000) (49,000) 65,000 7,700 (6,700) 12,000

Net pension liability identified at the period end

(25,000)

(2,000)

Page | 23

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


11.

RECONCILIATION OF FUNDS

General Designated Pension deficit Restricted

12.

Balance At 1 September 2011

Incoming resources

Resources expended in the year

Balance at 31 August 2012

£

£

£

£

£

56,740 3,440 (2,000) -

1,174,092 14,204

(1,078,401) (3,440) 15,000 (13,597)

(38,000) -

152,431 (25,000) 607

58,180

1,188,296

(1,080,438)

(38,000)

128,038

Actuarial losses

RESTRICTED FUNDS During the year the Charity received the following restricted funds for expenditure in relation to specific projects: Big Lottery

Suffolk Foundation £

£

Incoming Resources Resources Expended Net Incoming Resources

£

9,850 (9,243) 607

4,354 (4,354) -

14,204 (13,597) 607

671

-

671

Tangible Fixed Assets

13.

Total

ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible assets

Current assets

Current liabilities

Pension Scheme Liability

£

£

£

£

Total

£

funds

2,365

225,926

(75,860)

-

152,431

Unrestricted funds pension deficit

-

-

-

(25,000)

(25,000)

671

-

(64)

-

607

3,036

225,926

(75,924)

(25,000)

128,038

Unrestricted general

Restricted funds

Page | 24

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


14.

COMMITMENTS As at 31 August 2012 the Charity was committed to making the following payments under noncancellable operating leases: 2012 £

2011 £

Land and buildings Operating leases which expire: In two to five years

15.

20,290

-

RELATED PARTIES S Jones, a trustee and member of the senior management team, is a director of Noise Solutions Limited. During the year, Lapwing Suffolk Limited received services from this company for its students totalling £9,327 (2011: £9,456). No amounts were owed to this company at the year end. S Chesworth, a trustee and member of the senior management team, made a donation to the Charity during the year for £3,000 (2011: £Nil).

16.

SHARE CAPITAL The charity is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such an amount as may be required (not exceeding £10) to the company’s assets if it should be wound up whilst they are a member, or within one year after they cease to be a member, to cover the liabilities of the company.

Page | 25

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


REFERENCE AND ADMINISTRATIVE DETAILS LEGAL STRUCTURE:

Lapwing Suffolk Limited is a company limited by guarantee Company number 07175060, incorporated 2 March 2010 Charity number 1136324, registered on 14 June 2010

TRUSTEES:

L Dobney - Chair S Chesworth S E Jones L M Stretch D Fisher (appointed 9 March 2012)

CHIEF EXECUTIVE:

S Chesworth

COMPANY SECRETARY:

E Teague (resigned 8 August 2012) K Scrivener (appointed 9 August 2012)

REGISTERED OFFICE:

IP City Centre Unit 2 1 Bath Street Ipswich IP2 8SD

AUDITORS:

Ensors Chartered Accountants and Registered Auditors Cardinal House 46 St Nicholas Street IPSWICH IP1 1TT

BANKERS:

Lloyds TSB Bank PLC PO Box 1000 BX1 1LT

SOLICITORS:

Birketts LLP 24-26 Museum Street Ipswich Suffolk IP1 1HZ

Page | 26

Lapwing Suffolk Limited Annual Report and Accounts 2011/12


Lapwing Suffolk Limited IP City Centre Unit 2 1 Bath Street Ipswich IP2 8SD Telephone 01473 604809 www.lapwingsuffolk.org.uk

Page | 27

Lapwing Suffolk Limited Annual Report and Accounts 2011/12

Lapwing Suffolk Report and Accounts 2011-12  

Report and Accounts 2011-12 for Lapwing Suffolk

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