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Introduction & Agenda


ABOUT TO MEETING Team of offcials meeting as stated in the IFMSA-Kurdistan constitution and bylaw is As follow: please read the bylaws carefully Regulations for Team of Officials Meetings 3.2.1 The Team of Officials shall meet at least three times every year either online or in person. No more than three and a half months shall pass without a TO meeting 3.2.2 The Team of Officials has the right to hold online meetings whenever needed. These meetings follow the same rules of ordinary meetings. 3.2.3 The quorum for a Team of Officials meeting is 2/3 of the Team of Officials members provided that the President, VPM or the VPA is present. 3.2.4 All Team of Officials members have speaking, proposing and voting rights at the Team of Officials meeting and each of them have one vote. 3.2.5 Team of Officials members who cannot attend have to inform the VPA and submit their activity report in writing in advance 3.2.6 Time and place of the Team of Officials meeting is decided by simple majority within EB. Each TO member should be informed of the exact date and time at least one week in advance.

3.2.7 The Team of Officials takes decisions with simple majority. 3.2.8 An agenda for the Team of Officials meeting is prepared by VPM and shall be sent out to the Team of Officials members and LCs by VPA at least one week before the meeting. The agenda for the Team of Officials meeting shall contain at least the following points: activity reports by NOs and SD directors, financial report by the Treasurer. 3.2.9 Team of Officials members who are not present can submit written proposals in advance 3.2.10 Minutes shall be taken which comprise a summary of discussions, decisions taken, and reports presented. These minutes should be prepared by the VPA and to be made available to the Team of Officials members and LCs within two weeks of the end of the meeting. 1. TO meeting attendance If a TO member doesn’t participate in two of the TO meetings, and he/she didn’t provide EB with the excuse, he/she will receive a warning letter and an investigation will be opened on that member. 2. TO meeting report submission If any of the TO members didn’t send the report requested from him/her before the deadline for each TO meeting, he/ she will receive a warning letter and 10 scores will be subtracted from his/her score.

DATE, PLACE & VENUE: Date of the 2nd TOM as decided by the EB by absolute majority will be held on 23rd to 24th of January 2020 2nd TOM will be held in Erbil city The accommodation will be in Fortland Hotel The ďŹ rst day will be a social event and The second day will be the TO meeting

Participants include members of the TO (EB,SDD,NO) as well as LPs, As following:


Mustafa Ibrahim President

Sarezh Mohammed VPM

Kani Peshrow VPA

Meena Saeed VPE

Banu Taha VPF


Mehran Newroz NOME

Aysha Mohammed NPO

Ayat Azad NORE

Lanja Samal NORA

Ranj Rebwar NEO - IN

Shara Hussen NORP

Areen Sabir NEO - OUT


Shewaz Tariq CBSDD

Mustafa Hushyar PSDD


Van Fadhil Hawler LC

Aland Ari Suli LC

Moutasem Muayad Koya LC

Rawsh Mohamed Amin Duhok LC

Observers must send an email to the VPA and VPM and shall receive the acceptance email back for participation. Supervising council members Dr. Zana Baban, Dr. Leila Amin and Dr. Danar are invited to participate as observers without conďŹ rmation.

AGENDA Friday 24th of January

Breakfast Introduction Follow up on ďŹ rst TO meeting Strategic plan NA Tackling defects in the organization bylaw changes

8:00 AM - 8:30 AM 8:30 AM - 9:00 AM 9:00 AM - 10:00 AM 10:00 AM - 10:30AM 10:30 AM - 11:00 AM 11:00 AM - 11:45 AM 11:45 AM - 12:30 PM

Lunch TO reports

12:30 PM - 1:30 PM 1:30 PM - 3:00 PM

CONTACT For further information about 2nd TOM please do not hesitate to contact VPM or VPA VPM: E-mail ( VPA: E-mail (

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2nd Team of Officials Meeting Invitation Package, 2019 - 2020  

2nd Team of Officials Meeting Invitation Package, 2019 - 2020  

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