Early Intervention Updates for Implementation Team Update Topic: Point Person:
Starfish Early Alert and Connect Appointment Scheduler Systems Kathryn Nemeth Tuttle Stacey Rinnert, IT Project Manager Goal 1, Strategy B
Relevant Bold Aspirations Goals and Strategy: Update Period: 1/1/12 to 3/9/12 (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. Contract with Starfish Solutions has been finalized. Installation and configuration of Early Alert and Connect systems has been initiated. Integration with Campus Solutions and Blackboard is ongoing. Two work groups have been created for each system that include IT, Undergraduate Studies, and academic unit staff members, as well as faculty members. Groups have been meeting weekly to achieve Fall 2012 pilot implementation goal, with a plan for an initial Early Alert pilot in Summer 2012. Pilot courses identified: BIOL 100 (Summer 2012); BIOL 150; CLSX 148; GEOL 101; GEOL 171; JOUR 101; PRE 101; and PSYC 104. Total enrollment: ~2900. Flags have been determined, e.g. low test scores; unsatisfactory course performance; excessive absences, as well as “kudos,” e.g. showing improvement and outstanding academic performance. Undergraduate Advising Center (UAC) academic advisors will be assigned to each course to assist with follow‐up and referral. A recent demonstration of the Starfish system was completed with UAC advisors. What do you plan to work on (or continue working on) next related to this implementation topic? Finalize a list of pilot courses and meet with all faculty and advisors involved to outline pilot implementation steps. Finalize flags with vendor and complete work on email notifications going to students. Schedule administrator training with the vendor. Clarify workarounds with Blackboard and Enroll and Pay. Complete Service Catalog (“Success Network”) of KU resources for inclusion in Starfish tab in Blackboard. Prepare information materials for students and parents for summer orientation. Prepare training schedule and manuals for faculty, GTAs, and staff. Decide on name for the early alert system.
First‐Year Experience Updates for Implementation Team Update Topic:
First‐Year Experience Programs Sarah Crawford‐Parker
Point Person: Relevant Bold Aspirations Goal 1, Strategy C Goals and Strategy: Spring 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. First Year Seminars—Faculty steering committee is meeting this spring to develop the FYS program and design pilot seminars mapped to the requirements of the new KU Core. FYS will be 3‐credit hour courses designed to enhance communication and critical thinking and to introduce students to experiential learning. The FYS steering committee has representation from CLAS, Journalism, Business, and Engineering. The committee has met with a panel of first‐year students and will visit to Lawrence High School in early April to learn more from teachers and staff about the senior year of high school and student expectations for the college experience. On April 6th, the steering committee will meet with John Bean, author of Engaging Ideas: the Professor’s Guide to Integrating Writing, Critical Thinking, and Active Learning in the Classroom to discuss their preliminary seminar designs. The First‐Year seminars will also serve as pilot courses for the new KU Core. We have tentatively scheduled for spring 2013 a FYS in math for transfer students. PRE‐101—In 2012‐2013, we anticipate convening a work group to review and recommend changes for PRE‐101 to align this course with best practices for extended orientation seminars. A small work group is meeting this spring to review the department presentation schedule for PRE‐101 and to recommend changes to this schedule for Fall 2012. Living Learning Communities—We have two pilots for Fall 2012. The Office of First‐Year Experiences will convene a workgroup during 2012‐2013 to develop an institutional plan for the expansion of Learning Communities. The Mount Oread Scholars LLC will serve as a pilot for cohort enrollment. 60 MOS students will reside in GSP and enroll in a LA&S 2‐credit hour seminar (cap 20 students) linked with a general education course—LING 110 (Sereno), AMS 110 (Jelks), or FMS 100 (Willmott). This LLC will focus on “Community” as a topic. The MOS LLC is currently running a waiting list. The Honors Program LLC, Current Trends in Health and Health Related Fields, will consist of 12 students living in Templin and taking the following courses: Honors Seminar taught by Joe Gillepse, Associate Director of KU Student Health Services; ENGL 105 (honors) with a health/literature focus, and BIOL 150.
KU Common Book Program—The selection committee will rank the final four books by Friday, March 30th. We will announce the book by mid‐April. We have made advance contact with the book publishers and author agents about speaking dates. A Common Book website is in development. Students will receive the book at New Student Orientation. Some schools may elect to use the book as part of their Hawk Week Academic Day programming. We anticipate that convocation will include a KU faculty speaker who will address themes from the book. Students will participate in small group Common Book conversations after convocation in the residence halls. These conversations will be facilitated by Resident Assistants and Hawk Week Leaders. Communication Studies has agreed to use the book as a required speech topic in COMS 130. All sections of PRE‐101 will use the book. We expect that some freshmen‐sophomore English courses will use the book. We are tentatively planning for the author visit in mid‐to‐late October. Assessment—We have committees developing assessment plans for FYS, Learning Communities, and KU Common Book. Messaging—We are using Discover. Engage. Belong. as the umbrella theme for all FYE programming. The draft logo for FYE programs uses the 1912 Jayhawk. Orientation— We continue to finalize plans for the one‐day and two day programs. An online orientation module for transfer students is in development and will be piloted for the August transfer orientation group. What do you plan to work on (or continue working on) next related to this implementation topic? Increasing faculty involvement in the First‐Year Experience unit. Commencing searches for two new FYE staff positions. Working with the Undergraduate Advising Center and academic programs to explore ways to enhance academic planning for undecided students at Orientation.
Strengthening the Pipeline Updates for Implementation Team Update Topic:
Undergraduate Domestic Admissions Requirements Tim Caboni, Matt Melvin, Lisa Pinamonti Kress
Point Person: Relevant Bold Aspirations Goal 1, Strategy B Goals and Strategy: Spring 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. OIRP has conducted modeling using historical admissions and retention data to conduct trade‐off analysis examining the impact of various proposed changes on quality, quantity, diversity and net tuition revenue (NTR). Listening Tours have been conducted with key external stakeholders across the state to solicit feedback related to the need to change admissions requirements as well as obtain input on various strategies: committee only, score and committee, score, grade point average and committee What do you plan to work on (or continue working on) next related to this implementation topic? Continue to conduct trade‐off analysis with OIRP Utilize those results to craft a preliminary proposal to distribute to key internal stakeholders for review Once approval is obtained from Chancellor and Provost, forward to Board of Regents during the spring
Doctoral Education Updates for Implementation Team Update Topic:
Doctoral Education Working Group Danny Anderson
Point Person: Relevant Bold Aspirations Goal 2, Strategy A Goal and Strategy: December 2011 through March 12, 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. 1. Sr. VP for Academic Affairs and Dean of Graduate Studies appointed committee with representation from College and Professional Schools, as well as graduate student representatives. See attached membership roster. 2. The charge to the committee emphasizes re‐envisioning how KU funds doctoral education in order to be more competitive in recruiting and retaining quality graduate students. The focus is strictly on doctoral programs. 3. In a series of six 90 minute meetings, the members have had a “crash‐course” in university budgeting as well as graduate student data at KU and peer AAU institutions. The last four sessions are meant to lead to synthesis and proposals. Given that there is not a single doctoral program, there will not be a single ideal model. The likely outcome is a reduced series of recommendations that align best practices with major kinds of doctoral program environments. The ideal is to find a way to provide a five‐year (or four‐year in some fields) funding package that eliminates uncertainty for the doctoral student and maximizes the quality of his/her educational experience. 4. The group is now in the process of developing models and proposals, with the goal of completing the task by early to mid‐April. What do you plan to work on (or continue working on) next related to this implementation topic? The DEWG will continue to develop its recommendations over the next month.
KU Core Updates for Implementation Team Update Topic:
KU Core curriculum development Chris Haufler
Point Person: Relevant Bold Aspirations Goal 1, Strategy A Goals and Strategies: 13 Feb 2012 – 27 Feb 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. The Transition Committee completed an exercise to assess what concerns they have for the changes and issues involved in developing the KU Core. Subgroups discussed the draft learning outcomes that are mapped to each of the six core educational goals. The subgroups shared their recommendations for modifying outcomes and the entire transition committee provided input on and approved each suggestion. An e‐mail to the KU community has gone out asking for feedback on the learning outcomes. A subcommittee has drafted a proposal for establishing a University Core Curriculum Committee for initiating and sustaining the process. This draft will be refined for presentation to the full Transition Committee. What do you plan to work on (or continue working on) next related to this implementation topic? The Transition Committee will begin construction of the KU Core curriculum at their next meeting. They are currently reviewing the processes that other institutions followed to accomplish this goal.
Industry Partnerships Update for Implementation Team Update Topic:
Industry Partnerships Julie Nagel
Point Person: Relevant Bold Aspirations Goal 4, Strategy C Goal and Strategy: 11/1/11 ‐ 2/1/12 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. Proposal developed that will enable a comprehensive industry engagement program at KU. This is a partnership between KUCR and KU Endowment Corporate and Foundation Development team; the Comprehensive Industry Engagement (CIE) team meets bi‐weekly to develop strategy and organize collaborative industry visits to campus. This group collaborates on campus visits to maximize the value of this interaction for both industry and KU. An integrated approach to industry partnership must also involve other stakeholders on campus interacting with industry. These stakeholders are involved in specialized areas of engagement that represent particular assets at KU that can be externally marketed. This information must be leveraged and relationships forged across these multiple areas to enable a comprehensive approach. In order to facilitate this change, CIE had identified two primary efforts. 1. Monthly industry engagement meetings that would include representatives from campus groups working with industry at KU. The goal of these internal meetings would be to estabilish a platform of open dialoge in which to share information, coordinate, and develop best practices related to activity with industry. This type of collaborative platform is essential to enable a coordinated approach in order to identiy and leverage current activity and efforts. These meetings are led by the CIE team. The first meeting was held on February 20, 2012 and standing monthly meetings have been scheduled. 2. Plan developed for a “Strategic Industry Partners Program” to cultivate and steward key industry partners in a relationship that is cross cutting across these multiple areas of engagement. This program will involve commitment of a senior leader at KU to be the account executive in charge of a selected company identified as a KU strategic partner. That person will have an equivalent stature person inside the company to jointly identify synergistic areas for partnership. The company executive will be invited to campus twice a year to review technology, meet with faculty researchers and interact with students. It is proposed that select companies will be held as strategic partners for the university selected based on certain criterion including recent cross cutting support of KU activity (research, philanthropy, licensing, recruiting, etc.), strategically placed alumni or friends of KU, and relative heath of the company. A working list has been generated based on an analysis of data from sponsored research and philanthropic activities. This list of up to 10 companies will be reviewed at the inaugural convening of participants in the Strategic Industry Partners Program in April 2012. 3. Customer Relations Management (CRM) for industry relationship tracking. Vital to the coordination of activity on campus is an internal database that would securely feed a web‐based CRM software. The software would be configured to track external relationships and provide an enterprise‐level analysis of KU’s relationship to any given
external partner. Data elements from across campus are essential to enable tracking of both internal and external activities allowing strategic decision making related to external engagement. Agreement has been reached across campus to commit data to such a system in return for a company specific analysis report as detailed above. The CIE team has joined the campus‐wide CRM effort and the charter document is under revision to include this focus. A CIE representative (Amanda Henry) was invited to serve on the planning committee for the campus‐wide CRM and Julie Nagel serves on the executive committee to set priority for CRM implementation. 4. Industry portal proposal developed for reorganization of units. Academic institutions are complex and house multiple avenues for external partnership. Industry accesses university expertise through student engagement, licensing of intellectual property, research collaborations (collaborative grants, consulting and sponsored research), core facility use, continuing education and philanthropy. Non‐profit, community partners access students and faculty as well. A single point of entry portal would allow KU to develop more comprehensive relationships with external partners cross‐cutting these different channels rather than having multiple units focusing on single channels. Moreover, streamlining internal processes to enable KU to do business with industry partners will send a clear signal to industry that industry partnership is a key strategic initiative of the university. This includes a realignment of internal activities in research contracting at KUCR and KUCTC to create a “one stop shop” for industry regardless of the avenue for partnership and which KU campus the activity resides. A robust, transparent web presence to support this new external, partnership focused face of KU is also necessary. What do you plan to work on (or continue working on) next related to this implementation topic? 1. Continue to meet with stakeholders. 2. Hold monthly industry engagement meetings. 3. Continue to develop the KUEA/KUCR partnership the enables cooperative campus visits by industry. 4. Launch the strategic partners program. Formalize list of companies to steward. 5. Participate in the implementation of the campus‐wide CRM through committees. Develop analytical methodologies for tracked data. Create inventory of KU/KUMC expertise and core facility capabilities for intersection analyses. 6. Implement reorganization and web presence for industry portal into KU.
KU Core Update for Implementation Team Update Topic:
KU Core curriculum development Chris Haufler
Point Person: Relevant Bold Aspirations Goal 1, Strategy A Goal and Strategy: 24 Jan 2012 – 13 Feb 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. The Transition Committee is in progress. The committee decided not to redo previous work completed by their colleagues on the satellite committees by changing or editing the six educational goals. A sub‐ committee of the Transition Committee will be formed to develop a plan for establishing (1) a process for nominating and reviewing courses and learning experiences to meet KU Core goals and (2) a University Core Curriculum Committee for initiating and sustaining the process. What do you plan to work on (or continue working on) next related to this implementation topic? I am preparing a document on the learning outcomes for the committee to review and vet. The document will then be distributed to the KU community for their feedback so we can begin construction of KU Core curriculum.
Strategic Initiatives and Post‐Tenure Review Updates for Implementation Team Update Topic:
Strategic Initiative Summits, Strategic Initiative Hires, Post‐Tenure Review Mary Lee Hummert
Point Person: Relevant Bold Aspirations Goal 3, Strategy 1 Goal and Strategy: Update Period: Spring 2012 (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. The four strategic initiative summits were a success: Sustaining the Planet, Powering the World (11/18/11); Promoting Well‐Being, Finding Cures (12/2/11); Building Communities, Expanding Opportunities (1/20/12); Harnessing Information, Multiplying Knowledge (1/27/12). The numbers of registrants for the four summits were: 238 for Summit 1, 217 for Summit 2, 261 for Summit 3, and 219 for Summit 4. Several individuals attended more than one summit, but across the four summits there were 625 unique registrants. During the summits, the Provost extended an invitation to assist in continuing the conversation following the conclusion of the summits. There have been two requests this week in response to this invitation and more are expected. In addition, we have had requests to post information on a colloquium series in bioengineering and the seed grant competition at The Commons. These meetings and other opportunities are posted on the Strategic Initiatives web site: http://www.provost.ku.edu/planning/themes/opportunities.shtml Strategic Initiative Hires: Deans will be submitting hiring plans in May. Post‐Tenure Review: A committee to develop a post‐tenure review policy will be named this semester. They will be charged with completing their work in Fall 2012. What do you plan to work on (or continue working on) next related to this implementation topic? A system for processing meeting requests quickly and efficiently, and a process for soliciting and vetting requests for resources for proposals related to the strategic initiatives.
Experiential Learning Update for Implementation Team Update Topic:
Experiential Learning – Undergraduate Research Chris Haufler, Sara Rosen, Andi Witczak
Point Person: Relevant Bold Aspirations Goal 1, Strategy D Goal and Strategy: January, 2012 Update Period: (ex: January, 1/1‐3/1, etc.) Briefly explain what has been accomplished in the update period. The position description for the Director of Undergraduate Research has been developed and approved by the provost. The search committee has been formed and a chair has been selected. The position description is ready for posting. What do you plan to work on (or continue working on) next related to this implementation topic? We anticipate the search to be completed by the April 2012 Undergraduate Research Symposium. We deed to determine budget for the Director of Undergraduate Research.
KU Core Update for Implementation Team Update Topic:
KU Core curriculum development Chris Haufler
Point Person: Relevant Bold Aspirations Goal 1, Strategy A Goal and Strategy: January 2012 Update Period: Briefly explain what has been accomplished in the update period. The Transition Committee met for the first time where they were charged by the Provost and Senior Vice Provost with the tasked with building the foundation for the KU Core. What do you plan to work on (or continue working on) next related to this implementation topic? Working with Transition Committee to review, vet, and coordinate feedback on learning outcomes