CONTENTS 3 | Introduction 4 | Rates 5 | Fees and Expenses 6 | Booking Instructions 7 | Frequently Asked Questions
2 | Performing Arts Center at Kent State Tuscarawas
elcome to the Performing Arts Center at Kent State Tuscarawas, the premier arts and cultural presenter in Tuscarawas County. Since our opening in 2010, we have successfully hosted numerous weddings, fundraisers, conferences, banquets, trade shows and private meetings. The contemporary elegance of the center, as well as unique flexible spaces and experienced professional staff make the Performing Arts Center the ideal location for your event. Our extraordinary, 50,000-square-foot center features a versatile, two-level lobby with seating for more than 350 guests, a multipurpose rehearsal room, dressing rooms, classrooms and our spectacular 1,100-seat theatre. Easily accessible from State Route 250 and Interstate 77, the Performing Arts Center also boasts free and convenient parking. Learn more about the Performing Art Center at www.tusc.kent.edu/pac
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Rates • Entire Lobby - Lower and Upper • Reeves Foundation Lower Lobby • Dr. Gregg Andrews Upper Balcony Lobby
$750 $450 $350
• Rehearsal Room
• Entire Facility - Standard Rate • Entire Facility - Non-Profit Rate
Rates are subject to change at any time. Please contact the Performing Arts Center at 330-308-6406 for current pricing. Rates do not include personnel, equipment or insurance.
4 | Performing Arts Center at Kent State Tuscarawas
Fees and Expenses • • • •
Dressing rooms $100 Portable Dance Floor $100 PA System / CD System (lobby only) $100 LCD Projector (with computer) $50
• Staging (per 4’x8’ section)
• Stagehand labor (per person) • Front of House labor (per person)
Call us for complete details regarding additional amenities available for your special event.
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Booking Instructions 1. Initial Inquiry
Contact the Performing Arts Center to tour the facility and check availability of your desired date(s). Availability is limited, be prepared with alternate dates and a general plan of your event and its timeline. If your desired date(s) is/are open and your event is compatible with the venue, you may book the date(s) or place a tentative hold. If another party has a tentative hold on your desired date, you may challenge their hold by submitting a completed Usage Agreement and full usage fee. The challenged party will have five working days to pay the usage fee or release the challenged date. Only one tentative hold can be challenged at a time.
2. Usage Agreement and Deposit
We issue a Usage Agreement outlining the rules and regulations for using the facility. Return this agreement with your deposit (50 percent of total cost) to finalize your date.
3. Event and Site Visit
Prior to your event: • Thirty days before your event, schedule a final site visit to discuss, among other things, the floor plan and a timeline that details your event. • Confirm desired guest services, food and beverage requirements with TRAX and any additional needs. • Notify outside vendors when they will have access to the facility. • Pay any remaining balance due to the Performing Arts Center.
6 | Performing Arts Center at Kent State Tuscarawas
Frequently Asked Questions What are my catering options?
TRAX Diner is the official caterer for all events occurring at the Performing Arts Center. TRAX Diner is a full service caterer that provides personal service and attention to detail necessary for a successful and memorable event. (In the event that TRAX is unable to provide services for your event, an outside caterer may be engaged, with the approval of the Performing Arts Center staff.)
When are payments due? Payment deadlines will be outlined in your Usage Agreement.
Where do we park vehicles for event staff, loading and unloading? A limited amount of parking is available at the rear of the Performing Arts Center. If your event requires more than 15 vehicles (including Performing Arts Center personnel) overflow parking is available in lots D and E in front of the Performing Arts Center. For events that require loading and unloading of trucks, a loading dock is available at the rear of the Performing Arts Center.
What time can we load in and set up?
Access hours will be determined at the time of booking. A Performing Arts Center staff member must be present at all times when the User and their staff, performers, volunteers, vendors and guests are in the building.
Is the building ADA accessible?
Yes! The entire building is accessible.
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Photo credit ©2011 BRAUNphotography | www.braun-photography.com 330 University Drive NE | New Philadelphia, OH 44663 330-308-6406 | www.tusc.kent.edu/pac
Published on Jan 28, 2012