Page 22

Department of Student Life Financial Practices

All cash payments or checks for reimbursement will be made payable to the student responsible for making the approved purchase ONLY after original receipts and a Fund Request Form signed by the RSO advisor have been submitted to the The Department of Student Life Business Manager. Original and itemized invoices, Vendor Payments, or Purchase Orders related to the approved funding allocation may also be made directly to Vendor or Service Provider once all Vendor Registration Forms have been forwarded to Business Services. Individual and Vendor Registration Forms may be obtained at The Department of Student Life and SABAC may suspend or revoke the funding allocation before distribution if the RSO has engaged in activities that violate state and federal laws or the policies of the university. The funding will be discontinued as of the date of suspension/revocation and no expenses incurred after that date will be paid. The RSO is solely responsible for all expenses that exceed the amount of the allocation awarded to the organization. A sign-in sheet for student attendees if food will be or has been served (KSU Business Office Policy) KSU is tax exempt and should not pay taxes. Please be sure to show the KSU Tax Exempt Certificate before making any purchase on behalf of your RSO. The Department of Student Life cannot reimburse anyone for payment of taxes. Tax exempt forms are available upon request from the Department of Student Life at in the “forms” section.

The Student Activity Budget Advisory Committee (SABAC) The Role of SABAC and how it governs RSO Funds

The Student Activities and Budget Advisory Committee (SABAC) serves as an advisory group to the KSU Vice President for Student Success concerning student activity funds and the approval of applications for forming new campus RSOs.

SABAC Membership

Membership of the Student Activities and Budget Advisory Committee includes representatives of the administration, staff, faculty and students. Student members are from the following constituencies: graduate students, undergraduate students, international students, non-traditional students, traditional students, multicultural students, and studentsat-large. Student members are the majority of the committee. SABAC student members elect a chair from among the students who serve on SABAC. The SGA President appoints student members. Any enrolled student may submit an application for consideration. Applications are available at The purpose of the student activity fee is to improve the overall quality of the campus experience for students; to increase opportunities for student involvement in the educational process, particularly the out-of-class experience; and to enhance appropriate out-of-class services and programs based on identified student needs. It’s KSU’s student organizations that help make this happen! SABAC must follow all the regulations as set forth in the Department of Administrative Services in the state of Georgia and the regulations of Kennesaw State University as regards spending.

Submitting a SABAC Request

Find the appropriate SABAC request form at and submit it along your request. To be included on a SABAC meeting agenda, your request must be submitted one week prior to the desired SABAC meeting. SABAC requests must be submitted to the Department of the Vice President of Student Success, located on the 4th Floor of Kennesw Hall, 4413. 22 | KENNESAW STATE UNIVERSITY | DEPARTMENT OF STUDENT LIFE

KSU Registered Student Organization Manual  

Policy & guideline manual for Kennesaw State University's RSOs, under the Department of Student Life. 2012-2013.

KSU Registered Student Organization Manual  

Policy & guideline manual for Kennesaw State University's RSOs, under the Department of Student Life. 2012-2013.