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Document Capture & Management

Characteristics – – – –

Document capture Document processing Document distribution Content management

SIMPLE DIGITISATION FOR PAPERLESS WORKFLOWS bEST Personal Scan lets users scan documents directly to predefined destinations within their Active Directory account (Scan-to-Me and Scan-to-Home). The simple and straightforward digitisation of paper-based documents, the central definition of scan settings and the software’s affordable price make bEST Personal Scan a very useful tool to establish efficient paperless workflows between the computer and multifunctional devices.

Taking advantage of bEST OpenAPI, bEST Personal Scan completely integrates into the host device’s user panel, so that operation is fast and convenient – all that’s required is touching a few keys on the user panel of the multifunctional input device (MFP). Other manual input at the panel is not required. Document settings (file type and name) as well as scan settings (resolution, colour, etc.) can easily be changed. In addition, the administrator can centrally define scan settings, including limitations to the available end user settings.

Users will appreciate the efficient capture capabilities of bEST Personal Scan. They facilitate the electronic distribution of documents to the correct destinations. This gives user flexibility an important boost and enhances the overall productivity of teams and workgroups.


KEY FEATURES Document capture

Document distribution

– User authentication: Scanning to yourself is now easier than ever with Scan-to-Me. If user authentication is set (so the user is requested to insert user credentials based on Windows Active Directory account), selecting the “Me” one-touch key in the address book allows scan data to be sent to the user’s own email address. Use the Scan-to-Home feature to distribute the data to a registered PC. These simple but useful security features allow administrators to limit or disable any scan and send traffic outside of these ranges, effectively restricting where scans can be sent. – Scan settings: The administrator can, if desired, centrally define the scan settings in the Active Directory, including limitations to the end user settings range, or he can leave it up to the individual user. Defining scan settings centrally enables control of the storage volume (colour, file type and resolution). – Scanning to predefined destinations/document routing & storing: Users can scan documents directly to predefined destinations within their Active Directory account (scan to own or other e-mail account; home or other folder in the Active Directory; etc.). The access to and content of those predefined scan destinations is configured by the administrator or user in the Active Directory.

– Central document distribution to Active Directory addresses/folders: bEST Personal Scan provides access to predefined destinations from the Active Directory. The administrator can enable users to also reach e-mail addresses or can configure the application so that an e-mail address of the user’s choice can be typed in via the MFP panel. – Convenient routing to personal network destinations: Scans can conveniently be routed to the destinations of the Active Directory without requiring additional manual input (unless the user wants to enter another e-mail address manually). This creates a gateway to internal document routing options and minimises the error rate for misrouted documents. Push and pull scanning are supported.

WORKFLOW Active Directory server

User information flow

User authentication

Own home directory

Other directories

– Scan destination – Scan settings Personal Scan server based on bEST OpenAPI

Own e-mail address

Another person’s e-mail address




Operating systems Memory Hard disk space CPU .NET Framework Network Supported languages user interface Supported languages admin interface Supported MFPs

The Konica Minolta MFP(s) should be configured with a user authentication system, where the user names match the user names of the Active Directory system (only required if the application is configured to use MFP authentication). An Active Directory should be available on the network.

Windows XP (32/64) Windows Server 2003 (32/64) Windows Server 2008 (32/64) Min. 512 MB 40 GB Dual core 2 GHz .NET Framework 3.5 100 Mbit English, German, French, Spanish, Italian, Portuguese, Dutch, Danish, Swedish, Norwegian, Finnish, Greek, Turkish, Czech, Hungarian, Polish, Russian, Slovak, Catalan, Romanian English

The support and availability of the listed specifications and functionalities varies depending on operating systems, applications and network protocols as well as network and system configurations.

Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany


All Konica Minolta and Develop MFPs that support OpenAPI 2.1 or higher


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