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bEST GUARD Category


Characteristics – – – –

Print security Device access control Data leakage prevention Document security

PREVENTING DATA LEAKS BY MONITORING AND SECURING CONFIDENTIAL JOB DATA bEST Guard is a security application that helps protect confidential company information by storing copies of documents and transaction log data in an external database. This allows data leakage to be identified and avoided, and is an ideal solution for companies and departments who prioritise data confidentiality.

bEST Guard saves printed, copied, scanned or faxed pages in combination with related information concerning executed actions, user names, job status or time sent. The application therefore supports administrators by centrally providing all information to identify sources of document leakage. The benefits include a database browser which supplies the administrator with enhanced searching options, making it easy to find and view the desired data. For example, it is

possible to track back and check which users handled a confidential document that leaked to the public or which documents were printed, copied, scanned or faxed on a specific MFP. bEST Guard is the ideal solution for companies or departments which require document transparency to ensure the protection of confidential data and the detection of potential leaks.


KEY FEATURES Data leakage prevention

Please note:

– Automatic image logging: bEST Guard sends a copy of all scanned, copied, faxed or printed pages to an external database, combined with related information such as user name, job status or time sent. – Powerful database browser: bEST Guard provides a database browser enabling administrators to select specific criteria by using tick boxes, and boasts search functions enabling administrators to sort and filter information according to specific criteria. – Log report and e-mail alerts: Offers a log report and e-mail-based error notification feature for the administrator. – Simple set-up: Easy and quick installation on Windows server operating systems in less than 30 minutes. – MFP monitoring and recording: bEST Guard monitors and records all actions executed on networked MFPs.

– The implementation of bEST Guard is only useful in combination with an authentication application. – The application is bound to data protection requirements which can vary in accordance with national regulations.

WORKFLOW 2 MFP sends image data and XML file to WebDav server (HTTPS)

1 User authenticates at the MFP, starts copy or scan job Scan, print or copy

4 Write image data and job log data to database Watch folder 5 Administrators have convenient access to the log data at any time

3 SNMP query for additional job information

Database 1 User starts print job from PC

WebDav server runs bEST Guard


TECHNICAL SPECIFICATIONS SYSTEM REQUIREMENTS Operating systems Memory Hard disk space CPU Network .NET Framework Database server Software Supported languages admin interface Important recommendations

Windows Server 2003 (32/64) Windows Server 2003 R2 (32/64) Windows Server 2008 SP2 (32/64) Windows Server 2008 R2 SP1 (32/64) 2 GB 100 MB Dual Core 2 GHz 100 Mbit .NET Framework 3.5 MS SQL Server 2005 MS SQL Server 2008 MySQL Server 5.x (MySQL connector needs to be installed separately) Databases supporting ODBC interface PDF Viewer supporting PDF version 1.4 or higher English One of the user authentication features MFP Authentication, External Server Authentication, or Relay Server (OpenAPI) Authentication should be enabled on the Konica Minolta device. Only devices supporting the Konica Minolta ImageLog feature can be supervised by bEST Guard.

Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany


The support and availability of the listed specifications and functionalities varies depending on operating systems, applications and network protocols as well as network and system configurations.


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