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shKmn_nisitSExÂľr (Sa-hak-kom nee-set kh-mai)

Student Organization Manual

This Manual Belongs to: ________________________________________

By: Linda Sok, Phanith Sovann, Seng So, and Sotheara Chhay Contributions by: Darren Kong, Elizabeth Aong, Ko Thouth, Michael Saing and Narady Heng Produced by: Linda Sok -2011-

-contentsKSCC 2011 Event Program ……………………………………………………..


Student Org Manual What is KSC? …….………………………………………………………………………………. Preface ………………………………………………………………………………………………………. Purpose ………………………………………………………………………………….…………………... History …………………………………………………………………………………………………………. Present ………………………………………………………………………………………………………..

Student Organization …..…………………………………………………………...

Why a Student Org? ……………………………………………………………………………… Your Student Org …………………………………………………………………………………... General Responsibilities ………………………………………………………………………. Core Positions ………………………………………………………………………………………….. Optional Positions …………………………………………………………………………………...

Student Org Essentials ……………………………………………………………...

Start a club ………………………………………………………………………………………………. Know your school’s policy …………………………………………………………………... Define your mission and vision ………………………………………………………….. Develop your constitution/bylaws ……………………………………………………. Lead a club meeting ………………………………………………………………………………. Keep your club running ………………………………………………………………………... Planning events ……………………………………………………………………………………….. Transitioning your new leaders …………………………………………………………. Qualities of an effective leader ………………………………………………………

Student Org Resources …………………………………………………...……….

Recruiting …………………………………………………………………………………………………. Marketing ………………………………………………………………………………………………….. Retention ………………………………………………………………………………………………….. Delegation ………………………………………………………………………………………………... Communication ………………………………………………………………………………………. Conflict Resolution ……………………………………………………………………………….. Time Management …………………………………………………………………………………. De-stress ……………………………………………………………………………………………………. Decision making ……………………………………………………………………………………… Activity Icebreakers ……….……………………………………………………………………

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Saturday, November 5, 2011 Sunday, November 6, 2011 Hosted by: United Khmer Students at UCLA & The Cambodian Family 1

United Khmer Students is a student-run organization dedicated to fostering a positive environment for Khmer students and Khmer culture at UCLA. The club serves to represent and be an active voice for the greater Cambodian community and to advocate for its relevant issues. Due to the lacking representation of Khmer people, UKS feels itself to be a necessary component within the UCLA community. UKS not only provides a social environment for Khmer and non-Khmer students alike but works towards creating a politically and culturally active space. The club is consistent with cultivating cultural education and traditions for its general membership as well as providing leadership opportunities for members to be involved within their communities. UKS understands the significance of higher education and its condition within the Khmer population; Khmer Outreach Retention Education was created as an effort to combat low representation of Khmer-Americans in higher education. Along with KORE, various events, and components, the Mentorship Program provides on-site tutoring, field-trips and a mentor/mentee relationship for at-risk Cambodian youth at various LBUSD schools. UKS strives to provide a positive college experience for students through social, cultural, and political activities as well as being an advocate for Khmer community, culture and education.

The Cambodian Family is a 501(c)(3) non-profit agency serving the refugee and immigrant community of Orange County, California for the past 30 years. The mission of The Cambodian Family is to provide opportunities for refugee and immigrant families to develop the knowledge, skills, and desires for creating health and well-being in their lives. The families we serve will have good physical and mental health, satisfying jobs with good wages, kids who thrive in school, a sense of belonging to the larger community, and a comfortable community center of their own in which they take pride and feel strong support. 2

United Khmer Students @ UCLA and The Cambodian Family are pleased to be collaborating on this year's Khmer Student Coalition Conference entitled, "We Are The Ones We've Been Waiting For." In addition to building on previous conferences' themes on culture, history, and identity, our goals this year are to emphasize unity and solidarity within and among student organizations and to encourage students to make positive changes in their communities. After months of consideration, the 2011 KSCC planning committee finally decided that this quote best summed up the goal and direction we all wanted for KSCC. Two years ago at UC San Diego, we took "A Look in the Mirror" to question and understand the person we are inside. Last year at UC Berkeley, we explored our 'hystory' and cultural identities in "Reflections of a Shattered Past." This year, we really wanted to push for the “so what?” So what do we do now, now that we’ve explored and dialogued about the issues facing the community? What can we do as student leaders, to pave the way for a more positive future for our people? The bigger question would be WHO is going to pave the way? We decided that it was up to US to make the change. It was up to US to be our “superheroes” and save ourselves. It was up to US to be proactive and make the changes we want to see.

So what are we waiting for?


7:30 - 8:15 a


Wilson Plaza

8:00 - 9:00 a

Resource Fair

Wilson Plaza

9:15 - 9:45 a


Rolfe 1200

9:45 - 10:45 a

Family Group

Rolfe 1200

10:45 - 11:00 a

Transition Time

11:00 - 11:55 a

Workshop #1

12:00-12:45 p

Family Group Mtg #1

12:45 - 1:45 p


1:45 - 2:00 p

Transition Time

2:00 - 2:55 p

Workshop #2

3:00 - 3:45 p

Family Group Mtg #2

3:45 - 4:00 p

Transition Time

4:00 - 4:55 p

Workshop #3

5:00 - 5:45 p

Family Group Mtg #3

5:45 - 6:00 p

Transition Time

6:00 - 7:00 p


Student Activity Center Basement

7:00 - 7:20 p


Rolfe 1200

7:20 - 7:40 p


Rolfe 1200

7:45 - 9:30 p

Open Mic

Rolfe 1200

see map

on your own


see map

see map


Rattana Yeang is a Cambodian, Teo Chiu, American who was born in a refugee camp in Thailand after his family was forced to flee their home because of the war and genocide that followed the American bombardment of Cambodia throughout much of the 1970s. His family eventually found refuge in the United States; however upon their arrival, life remained challenging in many ways for both him and the majority of other Southeast Asian refugees. His experiences growing up in the suburbs of Rancho Cucamonga and being a student of both History and Ethnic Studies at the University of California, Riverside had a major impact in shaping how he viewed himself and his role in the community. After college, Rattana volunteered with Global Youth Connect: a small organization based out of New York that brought American college students to Cambodia for a cross cultural exchange program where participants learned about issues related to human rights. Upon his return to the United States, Rattana began work as a Data Analyst in the Department of Research, Assessment, and Data at Oakland Unified School District where he is also currently conducting research on Southeast Asian American student populations. In addition to work, Rattana is part of the Asian Pacific Advisory Council (APAC) with the Oakland Museum of California, and also works to empower refugee communities on a national level in his role as a member of the board of directors with the Southeast Asia Resource Action Center (SEARAC): a national organization that advances the interests of Cambodian, Laotian, and Vietnamese Americans by empowering communities through advocacy, leadership development, and capacity building to create a socially just and equitable society.


Phalen Lim was born in Cambodia, and was 4 years old when the Khmer Rouge began clearing the cities in 1975 and ordering people into the countryside to work. She remembers that there was never enough porridge to eat. Her mother tells her that she cried constantly, terrified by the sound of gunfire. She and her family was able to escape after the fall of the regime in 1979. They made their way to refugee camps in Thailand, then Indonesia, then Singapore. Phalen still remembers the first apple she ever had, at a camp in Singapore, and how strange it tasted after her sparse diet of porridge. The family made their way to Santa Ana in 1981 and found two one-bedroom apartments for all ten of them and a cousin. Lim enrolled in the third grade, even though she couldn't yet speak English. She started going to a community center for help with her homework and to take dance lessons – The Cambodian Family. In high school, Phalen first worked part-time at Cam Fam through a summer program sponsored by the city of Orange. She eventually went on to pursue her B.A. in Art from CSU Fullerton while remaining involved with the organization. During her college years, she was an active member of Fullerton's Cambodian Students Association, serving as president during the 1994-1995 school year. Phalen completed both her teaching credential in 2003 and her M.A. in Counseling in 2008 at CSU Fullerton while working at Cam Fam. Throughout her time at school, Phalen was able to use her knowledge and experience working in the community to bridge the gap between students and community organizations. For the past 20 years, Phalen has served as a youth counselor, a community organizer, a traditional dancer instructor, a family counselor, and a mentor to various youth and adult support groups. As the current Director of the Plan Ahead Youth Program, Phalen's role is to support and inspire young people to become balanced, healthy leaders. In 2009, Phalen was awarded the California Peace Prize by The CA Wellness Foundation. It applauded her as an "integral leader in an agency that combats gang violence and promotes cultural pride and understanding in Santa Ana." Despite these accomplishments, she remains humble: "I must have done something good to deserve it," she says now. But she's quick to add: "It's not just about me. It's about the work that I did and about the people that I serve.


Workshop #1: “If you want to know your past, look into your present conditions. If you want to know your future, look into your present actions.” -Buddhist Proverb What does the Cambodian American experience in the U.S. look like? What is going on in your community? Different objects, people, and even landmarks trigger ideas, memories, and feelings we have never known we’ve had. In this workshop, you will take part in conversations about the term “community identity” in a different way. There are many factors that create what we call our home, our people, us.

Family Group Meeting #1: Can the truth really set you free? Are some scars really too deep to heal? Our experiences although unique to us, are never experienced alone. Through a soul-searching exercise, you will sense community as everyone begins to tell their stories without words.

Workshop #2: “Never doubt that a small group of thoughtful committed citizens can change the world. Indeed, it is the only thing that ever has.” -Margaret Mead How does a group practically go about a community project? What are the different approaches that a social organization, a cultural organization, or a political organization might take in starting an initiative? An idea without action accomplishes nothing. In this workshop, you will have the opportunity to work together on various projects, through which you explore the strategies and action plans an organization might take towards making change in the community.


Family Group Meeting #2: What are the resources for starting a student organization at school? What are steps you can take to improving their student organization? This workshop will allow you to learn from as well as teach others through the sharing of experiences. Whether you are a veteran or a beginner when it comes to involvement in a student group, this discussion will enlighten you.

Workshop #3: “Live for yourself and you will live in vain, live for others and you live forever.� - Inspired by Bob Marley Sometimes one person is all it takes to make a difference. Are you utilizing your talents, skills, and knowledge to its full capacity? Are these resources being used efficiently and for the greater good? This workshop will allow you to identify your assets and help you see your place in the bigger picture of a community framework.

Family Group Meeting #3: What are the negatives and positives you see in your community? It is easier to point out flaws than to try and solve it. This workshop will allow your creativity to shine as you embark in an exercise with words as a community collective.


Meet your family heads. These wonderful people were in your shoes once and played very key and important roles in their respective student organizations. Not only are they equipped with valuable skills and experience, they still have a strong passion to help the KSC community. Thank you KSC Alumni!

Albert Heng (UCLA Alumnus)

Narady Heng (UCSD Alumnus)

Darlene Ly (UCSD Alumnus)

Nathalie Becavin-Tan (UCSD Alumnus)

Darren Kong (CSUF Alumnus)

Phanith Sovann (UCI Alumnus)

Jackie Nith (UCLA Alumnus)

Phannvileak Sourm (UCSD Alumnus)

Jennifer Ka (UCSD Alumnus)

Sabby Leng (CSUF Alumnus)

Melinda Ung (CSUF Alumnus)

Saly Heng (UCLA Student) 10

Our wonderful workshop facilitators consist of students and alums who have a passion for guiding discussion and encouraging dialogue on important issues.

Chariya Sok (UCLA Alumnus)

Ryan Shetty (UCLA)

David Chhay (UCLA)

Seng So (UCLA Alumnus)

Lawrence Lo (UCLA)

Sheila Hanley (UCLA)

Layhannara Tep (UCLA Alumnus)

Sheila Nem (UCLA Alumnus)

Monica Mean (UCLA Alumnus)

Sokline Hing (UCLA)


Angelina Yim “Don't cry because it's over, smile because it happened.” -Dr. Seuss

David Chhay “They can because they think they can.” -Virgil

Jenny Tran "We are as indestructible as we believe ourselves to be." - John Green

Lily Chhan "Eat. Live. Be happy."

Linda Sok “Give a man a fish and you feed him for a day. Teach a man to fish and you feed him for a lifetime.” -Chinese Proverb 12

Michelle Be "You just need to take tradition and decorate it your way."

Nak Bou “Don't Try - as in don't force creativity. Be patient, place your bet on the Muse and wait.” -Charles Bukowski

Seng So "Time doesn't wait for you." -MOM.

Sokline Hing “Do not dwell in the past, do not dream of the future, concentrate the mind on the present moment.” -Buddha

Sotheara Chhay "I've learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel." -Maya Angelou 13

Asian Pacific Coalition (APC) Trung Nguyen - APC Director

Project Angkor Norannsy Chieuchin

Cambodian Health Professionals Association of America (CHPAA) 562-491-9132

Southeast Asia Resource Action Center (SEARAC) Rattana Yeang 909-223-4234

Cambodian Fine Art Heritage Relief Foundation (CFAHRF) Terri Keam 562-472-7765

The Cambodian Family Sundaram Rama 714-571-1966

City Year 213-596-5900

The Khmerican Phatry Derek Pan

National Asian Pacific American Women’s Forum (NAPAWF) Sabby Leng

UCI Southeast Asian American Archive Julie Sully 949-824-4658

National Cambodian American Organization (NCAO) Dr. Katharya Um

Center for Southeast Asian Studies UCLA cseas/ Dr. Barbara S. Gaerlan, Asst. Director

Paulina Film Caylee So

United Khmer Students Khmer Outreach Retention, Education at UCLA (UKS KORE) kore.html





Learn about your past to understand the present to move onto the future. 18



Schools in Attendance: Arizona State University, Cal Poly Pomona, CSU Fresno, CSU Fullerton, CSU Long Beach, CSU Sacramento, Fresno City College, Irvine Valley College, L.A. Mission College, Long Beach City College, Los Angeles Pierce College, Mount San Antonio College, Ronald E. McNair High School, San Francisco State University, San Joaquin Delta College, Stanford, UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC Merced, UC San Diego, and UC Santa Barbara Planners: Angelina Yim, David Chhay, Jenny Tran, Lily Chhan, Linda Sok, Michelle Be, Seng So, Sokline Hing, and Sotheara Chhay Speakers: Rattana Yeang and Phalen Lim Family Heads: Albert Heng , Darlene Ly, Darren Kong , Jackie Nith, Jennifer Ka, Melinda Ung, Narady Heng, Nathalie Becavin-Tan, Phanith Sovann, Phannvileak Sourm, Sabby Leng, and Saly Heng Workshop: Chariya Sok, David Chhay Lawrence Lo Layhannara Tep, Monica Mea, Ryan Shetty Seng So, Sheila Hanley Sheila Nem, Sokline Hing ,




T-shirt Design: Nak Bou All of our Community Resource Guests All our Sponsors Johnny Sok Narady Heng Phanith Sovann Sovatha Ok USAC All our WONDERFUL volunteers AND All of YOU! 21












-Why a Student Org?One of the most enriching aspects of a college career comes from being a part of a student organization. Clubs, organizations, societies, networks, and associations are formed for a variety of reasons and can serve many purposes. The types of grassroots initiatives that start at the level of a small organization, almost always result in change in the community because a group of like-minded people are putting effort and working towards the same cause. One who experiences being a part of a student organization can testify to the positive changes that happen internally: the increase of leadership attributes and the proud sense of purpose that takes place as an individual is molded by the experiences of becoming part of a community and servicing more than themselves. Many Khmer student organizations have formed in the past out of the need to connect based on a shared cultural background, a common need to create a voice in society, and to embark in a search for an identity in such a prevalent American culture. Throughout the years, the Khmer student organizations evolve as their missions change and visions broaden. With topics focusing on reflection and identity to community empowerment, more leaders are born, and a stronger network of Cambodian Americans is established. Many efforts to highlight the beauty of the Cambodian arts and culture, to promote higher education among youths, and even outreaches and giving back to Cambodia are initiated by Khmer student organizations. When people saw strength in numbers as an asset, the birth of a coalition began. KSC was created by student leaders arising from a need to bring together and unite various student organizations from different college campuses statewide. There was an acknowledgement that individual student organizations in each of the schools have great influence in the area of cultural preservation, social support, community service, political advocacy, and much more. However, together, KSC has a louder voice than ever before. Looking forward, the future of KSC is determined by and the future of student organizations. The stronger the individual means the organizations are stronger, and the stronger the coalition. KSC has already proven that the sky is the limit. Gone are the days we question who we are, now is the time to become who we have been waiting for. Be the change we want to see. Let’s do it together!



-General ResponsibilitiesKeep in mind that the mission of the club will influence and dictate other responsibilities. Officers do not run the club; they simply coordinate and implement the goals and ideas of the club. It is the responsibility of the officers to: Lead with vision and ambition Demonstrate loyalty and commitment to the club and club mission Plan, delegate, and evaluate, set goals and create ideas, tone, and direction See that the club operates according to its constitution. Enforce club policies. Ensure that the organization adheres to campus and organizational regulations Determine membership criteria and eligibility Facilitate process of completing and submitting organization renewal information See that business is conducted in an orderly, efficient and proper manner Responsible for room/facility reservations for club events, meetings, etc. Oversee the planning of all organizational social and community service events Remains fair and impartial during organization decision making processes. Appoint committees and task forces Meet regularly with group Advisor and keep him/her appraised of activities of the organization Provide good role modeling and show appropriate leadership behavior to other members and to the college community


Student Organization-General Responsibilities

Serves as the public representative/ambassador for the club at any outside events as well as correspondence in any e-mails Implementing fundraising, financial plans and activities, regulations, and attendance policies Set and be aware of deadlines Maintains contact with advisor, alumni, affiliated organization Be enthusiastic, promote, and maintain unity and a friendly and harmonious environment within the group Must serve as impartial judge as well as mediator if there are any disputes between members. Manage so that discrimination by any means is prevented Coordinate the transition to new cabinet members. Provide supportive leadership. Preside over meetings. Develop programming. Perform club administration. Act as school/community liaison. Recruit and retain members. Train and educate your club. Manage elections. Plan strategy and set goals. Select committee chairmen/appointments. Balance your time as a student scholar and as a student leader Never stop educating and equipping yourself with knowledge and tools that will help in running the club or effective leadership Assess & reassess the state of the organization in relation to the overall context of the university or college to ensure that the club is meeting the current needs of students. Facilitate opportunities to allow members to be engaged in the decision making process of the organization to ensure that the club is serving the needs of its student base.


-Core PositionsPresident The President shall serve as the “leader� of the organization. The President shall reside over all meetings which includes: planning the agenda, tracking productivity, and strategy & execution. The President will utilize the input of his/her board, staff and club members to understand the dynamics of the organization and shape meetings, events or spaces according to the state of the organization. The President will develop an accountability system to ensure that abuses of power are prevented and that standards are maintained. The President along with his/her board, staff and club shall set expectation and ground rules to ensure that the organization be an open and welcoming space for all students. The President shall consistently meet with staff members through one -on-ones to gauge the overall function of the organization Oversees the overall operation of the club. The President will communicate with his/her board to keep updated on the organization’s status. Has the ability to appoint new cabinet members/board. In the event that there are vacant positions or cabinet members that currently cannot perform their duties the President must take responsibility. This may involve taking over the work, delegating the duties, or in whatever manner the President sees as appropriate. Work with developing all cabinet/board members as leaders and ensure planning and execution Meet regularly with group Advisor, keep him/her updated, and obtain advice for the organization Motivate and recognize the achievement of officers and members


Student Organization- Core Positions

Vice-President Assist President in policy development, creation, implementation, and in any other form or function that is needed Fulfills the duties of the President when he/she is not present Be ready to assume presidency given that the president can no longer fulfill the duties Call issues to the attention of the President/Advisor Plans officer’s orientation and organizational retreats Represents organization at official functions The Vice President shall serve as the internal representative for the organization to various stakeholders and entities on campus. (IVP) The Vice President shall serve as the external representative for the organization to stakeholders, community members and entities outside of campus. (EVP) Oversee committee chairpersons (if applicable) Serve in partnership with the President as a leadership team The office of the Vice President often takes on other duties such as: Support the president Plan programs and education Oversee the committee system Support other officers Perform additional duties


Student Organization- Core Positions

Secretary Organize and file materials The Secretary shall meet with respective board members to develop a system for organization, documentation, note taking and reporting that will fit the needs of the collective Prepare monthly reports Maintain updated membership rosters and attendance sheets Keep all roster information (addresses, phone numbers, birthdays, etc.) updated Take club meeting minutes Minutes should reflect: date, time, place of meetings, agenda topics, all motions and votes, new business, old business, and adjournment time. Coordinate all club and official correspondence Perform additional duties Maintain all files for future use Order organization supplies if and when needed Publish organization bulletin or minutes (if applicable) Attend all meetings (or find suitable proxy)


Student Organization- Core Positions

Treasurer Understand and accept responsibility related to student funds Coordinate dues collection Disburse funds Prepare and review the budget Manage club accounts Maintain accurate and up to date financial records Perform additional duties Pay all club dues/bills Be prepared to give details of activity at all times Give treasurer’s report at each meeting or upon request Submit financial report to officers Keep executive board informed of the financial strengths and needs of the organization Works closely with the fundraising committee Monitor budget and make sure that the club or organization keeps within budgetary guidelines.


Student Organization- Core Positions

Public Relations (May be further broken down into Internal & External PR positions) It shall be the duty of the public relations officer to promote the organization’s activities as well as the organization itself. Be responsible for creating all informational flyers and all other advertising for the organization. Should use different means of media and communication including but not limited to (Facebook, Youtube, Posters, campus newspaper, etc) to create awareness of club and club events Maintaining the organization’s electronic mail account Be responsible for e-mail correspondences to club members Actively improve existing communication medium Progressively update the list serve Maintenance and up keeping of organization email account on a daily basis. Being the liaison between the club staff and its members and associates through regular emails about upcoming events and information. Maintaining contact with alumni and other officials to ensure that a strong network of support is available. Responsible for establishing and maintaining networks with other organizations within and outside campus Notify and inform all members, communities, and affiliated organization of club meetings and events Planning Public relations campaigns and strategies for new students and parents Monitoring public and media representation and perception of the school and club Writing and editing brochures, press releases, speeches, newsletters and websites Public speaking at presentations and conferences Representing organization at different events and official functions Obtain, in collaboration with the Campus Activities Office, any contracts required for organization events Be aware of any legal implications of planning an event


Student Organization- Core Positions

KSC Liaison Representative of the club that serves on the KSC board Keep updated with all KSC related activities or events Publicize and outreach for any KSC related events (Culture Nights, KSC conference, Khmer Unity Games, etc) Maintain good contact with all other KSC liaisons from other clubs locally or nationally Responsible for contributing to the KSC archive online Contribute in planning for collaborative events with other clubs or all of KSC Communicate with respective KSC members or the collective KSC space to share information about the current state of the student organization Engage the collective KSC space to help shape the direction KSC and its future Engage staff and members of the student organization to more fully be able to represent the voices of the student organization to the collective KSC space


- Additional Positions Historian Attend all meetings (or find suitable proxy) Participate and attend all club events, socials, and collaborations in order to document the event Be an official club correspondent Keep the organization’s permanent records/archives Work closely with all other officers especially the webmaster Shall be responsible in compiling pictures and/or video footage of all organization meetings, events, and all other functions. Specific duties include creating any albums, slideshows, or videos needed for events, culture shows, presentations, etc. Webmaster Maintaining club’s official website Keep the website up to date and informative of club activities and events Making sure all the web servers, hardware, and software are working properly Continually design and develop the website Create ties and links with other organizations Assist in the production of all club events and programs Archive and digitize photos and documents Market the website. Collaborate and promote community/ partners websites where users can join and post comments and communicate with one another


Student Organization– Additional Positions

Internal Vice President Attend campus/school meetings on behalf of the club and actively participate at meetings and events to relay information efficiently between other organizations/campus admin. and the club Act as an active liaison between other organizations on campus not limited to student organizations Be actively aware of events on campus that pertain to the interest of the members External Vice President Assist the President in directing and ensuring that the organization maintains its purposes and objectives Serve as a liaison between the club and other organizations outside of school Hold responsibility as head representative for the club among the Khmer Student Coalition Attend Khmer-related events outside of school to develop necessary networks among others of the Khmer community Seek sponsors from the Khmer community to help fund for Culture Night Organize the club’s participation in the annual New Year's Parade in Long Beach Work with Internal Vice President to plan and execute any Documentary Screening or educational events Along with the Internal Vice President, assume the office of President in the absence, incapacitation, or resignation of the President 43

Student Organization– Additional Positions Culture Show Director (aka Culture or Culture Show Coordinator) Educate the club of Cambodian culture and traditions in a creative and interactive manner Coordinate and overlook the committees for the annual culture show Develop the theme and write the script for the show Higher Education Director (aka Access Coordinator, KORE Director) Some of you will choose to focus an aspect of the club on promoting Higher Education. The position of Director for such a program, as part of your club should: Maintain contact and relations with community partners Present and promote the program to various high schools or targeted Middle Schools in the school district of your area and oncampus organizations Insure facilities are safe and proper for the use of various program events (on-sites, field trips, banquet) Facilitate program meetings (come up with agendas, encourage mentors to provide input for various activities and events) Foster mentor/mentee relationships Secure funding for the program (proposals, hearings, look for various funding sources, etc...) Manage program budget with the Treasurer of the club Secure funding for the program (proposals, hearings, look for various funding sources, etc...) Manage program budget with the Treasurer of the club Work alongside program advisor and other appropriate personnel

Integrate the higher education program and the club to ensure that the program remains apart of the club and not its own separate entity Foster growth among the coordinators and other officers running the program and aid in their development as leaders


Student Organization– Additional Positions Ensure the program runs smoothly the entire year (logistics, food, mentee/mentor pairings) Engage in research and information gathering to understand the state of education as it relates to the student base the organization is serving Understand community conditions both historical and social, past and present to understand the context of the community in which you are servicing Utilize resources and services available at the school or within the community to better support the program To keep such a program running, the Director will need the help of many Coordinators who will: Carry out and assist with duties delegated by the program director Set-up and run the program events (including the creation of relevant materials to advertise said events) Be responsible for email correspondence between the program, its mentors, and its mentees for instance Recruit from/outreach to targeted school district Make any facility reservations needed Schedule field trips and bus rides Format carpool list Come up with agendas dinners and conferences Create new icebreakers Responsible for holiday specials: crafts, food talent shows, movies 'n' popcorn Host presentations on special topics Outreach to relevant community partners Coordinate volunteer opportunities at homeless shelters, elderly clinics, soup kitchens, walks etc. Create college shadowing opportunities for mentees


-Start a clubMeet with your School’s student org. advisor Understand the history of the organization (if it has died out) Meet with interested students to develop a plan of action, your values, mission and vision for the organization Utilize other student organizations to help in the process of creating your student organization - Know your school’s policyMeet with a club advisor to understand your school’s policy around organizing events, developing an organization, do’s and don’ts, etc… -Define your mission and visionVision: What is the future you want to create for the community you are serving? What is the ultimate goal of the organization? What type of reality do you want to create for the community you are serving? Mission: What does your organization do (methods, practices, components, etc...)? For whom do you do it for? What communities do you serve? What is the impact of your organization?


Student Org Essentials– Define your mission and vision

What is your mission/goals? Something to take into account is what kind of club are you? The mission should reflect the type of club that is being run, some emphasize one aspect than the other social cultural political etc. You must also define the group you are servicing club members the school the community other organizations etc. What kind of services will you be providing or offering? support group cultural preservation/education community outreach etc.


Student Org Essentials– Define your mission and vision

Sample Mission Statement: We are a student-run organization dedicated to bringing Cambodia into the forefront of public thought. We celebrate multiculturalism and diversity among members of our club and within the community at-large, by welcoming anyone who is interested in Cambodia and the Khmer culture to take part in conversations on how to create awareness about the Cambodian community. Focusing on social networking, building leadership skills, and volunteer experience, we strive for involvement in the community. We accomplish this by reaching out to people both at home and abroad through service. Our firm belief is that we are helping ourselves by loving and caring for others. In addition, we are an active component to the efforts of the Khmer Student Coalition (KSC), a collective organization composed of various Cambodian organizations within the California universities and state universities system. We strive to provide a positive college experience for students through social, cultural, and political activities as well as being an advocate for Khmer community, culture and education.


Student Org Essentials– Define your mission and vision

What is your vision? Every club should have a vision because without vision, people, institutions, and clubs are stagnant and eventually die Vision includes projection into the future. Where would you like to see the club in a few years? What would the club like to accomplish? Vision should be built upon the club mission. After the vision is established, strategy must be planned carefully so that the club can take practical steps towards the vision. Vision without Action is dead.


- Develop your constitution/bylaws Sample policies not limited to: Qualifications to Run for office One must be a current board member One must be a current board member or a member of the organization who showed dedication through attendance of meetings, activities, and events. Academic Standing: Must have a 2.5 GPA or higher Other eligibilities‌ Elections NOMINATIONS: A nomination of candidate is simply having an active member suggest another active member with their consent to be a nominee. TIME OF ELECTION: Elections of officers will take place in May. There will be at least two meetings held for elections to take place in May and one final one to be held in early June. PROCEDURE: Officers are elected by a show of hands. The percentage of votes needed to win is by a plurality. Voters must be a registered member and maintain an average attendance of one meeting and/or activity per month. If there is a tie, a run-off election will be held and again, whoever has a plurality wins. If no consensus can be reached, the position will be determined by the current officers and advisor(s).


Student Org Essentials– Develop your constitution/bylaws

ASSUMPTION OF OFFICE: New officers will officially assume office June 1st until June 1st of next year. Resignations Officers may resign if they fail to attend a majority (fifty percent plus one) meetings and/or events. In the case of an officer’s resignation or if the officer is unable to complete the term, the President may fill the vacancy by appointment until a successor qualifies. Recalls Should an officer fail to adhere to the duties and responsibilities defined by this Constitution, active members may choose to vote to recall an officer. In the case of an officer’s recall or if the officer is unable to complete the term, the President may fill the vacancy by appointment until a successor qualifies. Meetings Meetings will be determined by the members and officers of that term or school year, but no less than two meeting a month.


Student Org Essentials– Develop your constitution/bylaws

Committees Eligibility: At the time of assuming responsibility for a commitment and during tenure in office, a committees chair must meet all the eligibility requirements as stated by the University. The Event Coordinator will serve as head chair of subcommittees, should there be a need for them. Dues: Dues are at the discretion of the current members and officers Amendment Means of Amendment: The constitution will be reviewed once at the end of each quarter. At this time, active members and officers will be able to add and amend any rules and by-laws. The individual will state which section needs amending and what the new wording will be. Approval: All amendments to this charter shall be filed with the Student Programs and Activities Center, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the charter. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the charter’s provisions shall be approved by the University before taking effect. Compliance: This charter shall not conflict with the By-Laws of the club, or with the policies and regulations of the University. Any stipulations applying to all chartered organizations made by the University shall be considered to be immediately enforceable, whether contained in these Charter provisions or not.


-Lead a club meetingBefore the meeting Identify and set goals of each meeting (what is that you hope to achieve? ex: outreaching for event, education around a current issue, help members bond, etc...) Set an agenda. Assign someone to greet new members and make them feel welcome and informed. At the meeting Remember, your meeting is a representation of your service, so make sure it’s fast‐paced,informational, organized and engaging. Start out with a short icebreaker, team builder or quote Host guest speakers. This is a great way to educate your members about new service opportunities and help develop their personal skills. Market and educate members about upcoming service projects and why they need the club members’ support. Participate in a project. Wrapping presents for toys for tots and creating birthday cards for a community home can all be done during your meeting time. Recognize members. Take some time to reinforce members’ great service and leadership. Thank everyone for attending. Have staff and members evaluate each meeting to understand the effectiveness of the meeting as well as to develop new strategies to engage members After the meeting Clean up. Distribute the minutes to all attendees. Send greetings to members who could not attend. Ask members who did attend to let them know what happened. Follow-up with members who could not attend through email and keep current members updated through Facebook, email, twitter, etc...


-Keep your club runningDecide how often you should meet. What activities should you do? Social: game nights, bbq, beach bonfire, field trips... Cultural: cultural games, culture nights, jeopardy, cultural facts presentation... Academic: study jams, tutoring, college campus tours, mentoring... Political: campaigns, rallies, issues, raising awareness, developments Educational: developments, informational meetings, identifying educational issues Other: documentary screenings, conferences…

-Planning EventsSet SMART goals: Specific: Is the goal clear enough to be understood? What result is expected? Measurable: Is there a way to measure results or determine when it is met? What are the timelines for the goal? Attainable: Is the goal challenging enough to have to “stretch”, but not so challenging that there is no way of completing it? Realistic: Does the goal pertain to the organization and fit with its strategic direction? Does it make sense? Truthful/ Time Sensitive: Do you really want to accomplish this goal? Is it yours or someone else’s? What is the timeline of your goal? Is it long-term or short-term? Determine the following: Who, What, When, Where, Why, How In other words: location, time, budget, sponsors, media, publicity...


-Transitioning your new leadersWhat happens next year? Develop and inform members of the election process for the organization to ensure that elections are open and fair Officers should consolidate and centralized position specific information in a binder, on a hard drive, desktop or place for the incoming officer Host transition retreats or meetings for incoming and outgoing officers to go over the basics of running an organization Transition on campus and off campus relationships through introductions at collective events, one-on-one or scheduled meetings Host an election: prepare applications, speeches, and voting. Provide “shadowing� opportunities Host leadership and transitioning trainings


-Qualities of an effective leaderHas vision towards the future of

Communicates well with others

the club and not afraid to plan




Manages time wisely




Is able to constructively cri-

Open minded

tique work




Hard worker


Efficient worker


Takes initiative

Serves as good role model

Creative Proactive in fulfilling club’s goals and purposes Proactive in fulfilling duties and responsibilities Accountable for own actions and club’s actions Focused and fully involved during meetings and events Helps others without being asked Wise and effective in problem solving Brings everyone together, promotes unity Respects boundaries of each officer and member Knows how to step back and let others shine Utilizes his officers and members to evaluate the organization and as well as his role on a consistent Involves officers and members in the decision making process to ensure that the best interest of the organization is being observed Reflection and self-reflection: consistently reflects on strengths, weaknesses and areas of development to continually learn and grow Understand the strengths and weaknesses of officers as well as members to understand where the organization can grow and develop


-RecruitingWhy do we want new members? Spread awareness of a cause Manpower for events Create a community with common ideals and goals Develop leadership so that they may ensure the sustainability and continuity of the org by taking on officer positions in the future Will bring and allow for new perspectives, ideas and ways to grow Recruit with the intention of bringing out the passion for your cause in people Be prepared to educate individuals regarding your goals Be open to diverse individuals who share your interest Be prepared to be educated and learn from your members Value the diverse experiences and opinions in relation to your cause to understand how to better pursue, message and achieve your goals Publicize the benefits of group membership Connections to faculty/staff/professionals Awareness of issues and information on relative events Informational Nights versus Blending New Members into Organization. Which ones does your organization do?


- MarketingPosting around campus: make sure you know the policy for each location you post Effective advertisements - Things to consider Create a logo (these take time to get recognition) Branch out with your marketing (do more than just posting flyers) Shorten your overall message to create a hook (ex. “Where will you be on Monday night?”); → develop an elevator pitch Let students know what they gain by attending It takes a lot of flyers to equal a large, well-placed banner Make your organization’s involvement clear Give concise information about time and place Know your audience (and know where they are on campus) Make it neat, legible, and colorful Utilize different outreaching techniques (face-to-face, technology, word of mouth, etc...) Follow-up and phone bank interested students Develop genuine relationships, people often times come back to organizations because of the relationships they’ve built High-traffic areas to advertise on campus Dining hall Food court Department building (for events specific to a major) Student org offices Shuttle stops Specific classes geared towards your cause, group, etc... Common areas (places where students gather or use to travel to classes, buildings, etc...) 58

-RetentionSummer Planning Send out emails Compile the email addresses of your members and save them as a WordPad or Text Edit document for easy cut and paste If you haven’t already, gather your members’ email address Send out regular email updates (once every 2-3 weeks) Invite members to social events (even if they won’t attend) Understand the level of commitment that members express to you Keep members updated about plans for the Fall Create a blog, wiki, or Facebook Group Post jokes, news articles, vacation photos, etc. Give other members permission to post their own items Make sure you use the site regularly Meetings Create an incentive for members to attend (it doesn’t have to be free food) Reserve a space for the meeting ASAP (reserve the same space for multiple dates) Send out meeting reminders periodically Plan an off-campus activity (ex. volunteer work)


Student Org Resources-Retention

Develop friendships Find an excuse to pair your members up and utilize the “buddy system� (or a Bong-Paoun system/Mentor system) Make an effort to remember names and faces Acknowledge members outside of the org space, meetings or events Build genuine and honest relationships Start a friendly exchange between these pairs (music, clothing, phone numbers, gift exchange) Have members share the responsibility for a project Utilize member input and allow members to engage in the development and direction of the org Give your members responsibilities Create officer positions aside from President, VP, and Secretary (consider Programming Chair, Marketing Chair, etc.) Come up with projects for your members (events, community outreach efforts, etc.) Recognize achievements (consider holding an awards ceremony or celebration at the end of the year) Don’t burn them out Remember member's birthdays in some small way: sing, eat cake, or make a nice card.


-DelegationHow to encourage involvement. Ways to allow more people to be actively involved, distribute the work load, and help the committee run more smoothly. What Not to Think or Say Watch Your Ego “I could do it better myself” “I don’t have the time to show anyone how to do it.” “I don’t want to give up this task because I like doing it.” “I’m the only person who knows how to do this.” Trust Your Teammates “I don’t know if I can trust her to do it.” “He isn’t qualified to do it.” “She messed up last time, so I’m not giving her anything else to do.” What to Delegate Create a plan to delegate. Don’t give out assignments haphazardly. Delegate things that aren’t part of your core competency. Others may end up doing a better job than you can or finding new ways to complete a task. Delegate, don’t abdicate. Someone else can do the task, but you’re still responsible for the completion of it, and for managing the delegation process. Delegate routine activities, even though you don’t want to: Making reservations Contacting collaborators Marketing, get your members to advertise for you Evaluations after a project is complete Photocopying, printing, collating Don’t delegate what you can eliminate. If you shouldn’t be doing an activity, then perhaps you shouldn’t be giving the activity away to oth-


Student Org Resources-Delegation How to Delegate Delegate to the right person. Don’t always give tasks to the strongest, most experienced, or first available person. Delegate the objective, not the procedure. Outline the desired results, not the methodology. Ask people to provide progress reports. Set interim deadlines to see how things are going. Spread delegation around and give people new experiences as part of their training, don’t delegate only menial work to keep the appealing tasks for yourself. Delegate authority along with responsibility Understand the individual strengths, weaknesses and levels of understanding and delegate accordingly. Ask if support is needed and provide support when necessary. Consistently follow-up

-CommunicationCommunicating with each other is the key to a good relationship. If we communicate well with the people in our lives, we are able to better understand what the people around us want, need, expect of us, and what they are able to do and likewise, they will understand what we want, need, etc. Understand the communication styles of your officers, members as well as yourself. Develop an understanding of how to communicate accordingly to each officer and member. Consistently reassess and evaluate communication within the org throughout the year and address issues accordingly. On average people only remember: 10% of what they read 20% of what is heard 30% of what is seen 50% of what is seen and heard 70% of what is said 90% of what is said and done


-Conflict ResolutionConflicts have considerable value when they are managed constructively. The issue is not whether conflicts occur, but rather how they are managed. Twelve skills to aid conflict resolution

1. The “win-win” approach: identify attitude shifts to respect all members’ needs. 2. Managing emotions: express emotions wisely to effect change. Being too aggressive can cause a defensive response, leaving little room for negotiation.

3. Willingness to resolve: discuss personal issues that hinder resolution. 4. Empathy: develop communication tools to build rapport. Listening carefully to clarify understanding.

5. Mapping the conflict: define the issues needed to chart common needs and concerns.

6. Co-operative power: eliminate “power over” to build “power with” others. 7. Development of options: design creative solutions together. 8. Creative response: transform problems into creative opportunities. 9. Negotiation: explain and apply effective strategies to reach agreement. 10. Appropriate assertiveness: apply strategies to attack the problem not the personal.

11. Broadening perspectives: evaluate the problem in its broader context. 12. Mediation: get help from third party for conflicting parties to move towards solutions.

13. Develop concrete steps to resolve the conflict with respective input from both parties so that you can measure and follow-up and the resolution process. Still unresolved? Don’t give up! Agree to a time-out and a time to try again. Acknowledge that while a solution may not have been found, tension has been reduced and communication barriers have been broken Assess the root of the issue and identify ways to separate professional from personal.


-Time ManagementSeven Suggestions for Effectively Managing Your Time 1. Be Organized Use time saving tools: appointment calendars, "to do" lists, e-mail, answering machines, file folders, etc. Have an organized workplace (don't waste time constantly looking for your work). Use your appointment calendar for everything, including listing study time. Use "to do" lists for both long-term and for each day/week. Develop a common system for everyone to utilize for events and planning 2. Plan Ahead (Schedule it and it will happen!) Determine how long your tasks will take (do this before agreeing to take on a task!) Consider whether any activities can be combined. Set deadlines for specific tasks and follow-up Determine if big tasks can be broken down into smaller tasks that may be easier to schedule (such as studying for exams and visiting the library as part of an assignment to write a term paper). 3. Prioritize Your Tasks Use an A-B-C rating system for items on your "to do" lists with A items being highest priority. Set goals for both the short term and long term as to what you want to accomplish. Look at all of your "to do's to gauge the time requirement and whether additional resources will be needed to accomplish them (if yes, schedule time to obtain those resources). Don't postpone the small tasks (a sense of accomplishment is good and overlooked small tasks can become larger tasks.)


Student Org Resources-Time Management

4. Avoid Overload Include time for rest, relaxation, sleep, eating, exercise, and socializing Take short breaks during study and work periods. Don't put everything off until the last minute (ie don't cram for exams). Learn to say "no" when appropriate and to negotiate better deadlines when appropriate. 5. Practice Effective Study Techniques Have an appropriate study environment. Split large tasks into more manageable tasks. Read for comprehension, rather than just to get to the end of the chapter. Be prepared to ask questions as they come up during study, rather than waiting until just before an exam. Do the most difficult work first, perhaps breaking it up with some easier tasks. Don't wait until the last minute to complete your projects. Read the syllabus as soon as you get it and note all due dates (and "milestone" times) on your calendar. Be a model student! (be attentive and participative in class, and punctual, prepared, and eager to learn) 6. Be Able to be Flexible The unexpected happens (sickness, car troubles, etc.); you need to be able to fit it into your schedule. Know how to rearrange your schedule when necessary (so it doesn't manage you - you manage it). Know who to ask for help when needed. Understand your own capacity as well as the capacity of others within the org so that you know how and where to find support


Student Org Resources-Time Management

7. Have a Vision (why are you doing all of this?) Don't forget the "big picture" - why are you doing the task - is it important to your long-term personal goals? Have and follow a personal mission statement (personal and career). (Are your activities ultimately helping you achieve your goals?) Know what is important to you. (What do you value most?) Develop ways to voice your ideas and opinion Be invested in the organization Have open dialogues and communications with members so that issues are addressed accordingly Understand that you are building upon a foundation created by others Take each experience as a learning opportunity and as a potential to grow Have a positive attitude!

-De-stressRemember to SPARKLE! S – SLEEP WELL When your head hits the pillow, it’s time to sleep, not think. Your bed should NOT be for: watching television, balancing your checkbook, planning the next day, checking your email, or making phone calls. When in bed, leisure books are OK, laptops are not. P – PLAN EVERYDAY Create a to-do list every morning. This gives you: A roadmap of what you need to do at the beginning of the day A reminder of what still needs to be done throughout the day A place to check off your accomplishments at the end of the day


Student Org Resources-De-stress

A – ANTICIPATE LESS Recognize the false assumptions you make that lead to anxiety. Will things really turn out to be as bad as you think? Probably not. When you look to the future, visualize success rather than failure. After all, you really don’t know which it will be. So why not expect the best? R – RELAX Breathe deeply when you feel stressed. Get up and change your environment, if only for a short time – go for a walk! Relaxation means taking a break from what you were doing, not just “zoning out.” For instance, watching television isn’t always relaxing; it can be dumb-ing and dulling. Find activities that calm your body and stimulate your mind. Create a time for your own kind of meditation. Find a quiet space and a quiet time that’s just for you. K – KEEP ANGER IN CHECK Be empathetic and forgiving to others when they make mistakes. Like you, they’re trying to do their best. Give constructive feedback rather than destructive criticism. When someone makes you angry, remember that you have a choice in how you react. Instead of yelling at that bad driver who cut you off, do a running play-by-play on his erratic driving techniques. It’s more fun.

L – LAUGH Use positive affirmations to keep yourself on track. Keep things in perspective. Find time to share a joke. Laugh at the curves life throws at you rather than fretting over them. 67

Student Org Resources-De-stress

E –EXERCISE & EAT RIGHT Your body needs to be a well-tuned machine to manage all of the stresses that act on it. Avoid eating packaged snacks – anything that comes in a wrapper or plastic bag. Try natural fruit instead. Add more colored vegetables to your meals. Reduce caffeine in your diet. It’s a stimulant and can exacerbate physical symptoms of stress that you may already have – choose water instead. Avoid the escalator or elevator and take the stairs -Decision makingThe 9 Ways to Make Good Decisions Listen to your instincts but don’t let them boss you around. We evolved instincts for a reason – they work really well. To our Stone Age ancestors the ability to make a snap decision could’ve made the difference between being eaten by a saber-toothed tiger and eating one. But how many tigers have you been faced with lately? We rarely need to make snap decisions anymore but still, you can’t stop yourself from making them. Don’t fight it, but don’t simply stop there. Ask “why did I think that?” or “why do I feel that way?” List your alternatives. The brain is the most powerful computer in existence, but it sucks at multitasking. It’s difficult to hold more than 7 different trains of thought in your mind at once, and impossible to concentrate on two of them simultaneously. The reason we don’t crash our cars while talking on our cell phones is because we can switch between tasks really quickly – but much slower, and less accurately than doing either alone. Write down every option you have for the decision you’re making, get it out of your head and spend some quality time on each one.


Student Org Resources-Decision Making

Rephrase the question. You know what it takes to be a genius or a brilliant scientist? It’s not good grades and it’s not memorizing facts. It’s simply asking the right questions. Whatever problem you have, try writing it down in three or four different ways. Forcing yourself to think about the problem in different ways makes it easier to come up with different solutions. Anticipate history. Our memory isn’t as good as we think it is, and hence, we don’t remember how bad it can be. It’s this selective memory that lets you remember who you talked to today, but not what you had for breakfast on Tuesday last week. Using history to make a decision requires that we remember what happened last time we were in a similar situation. Go slow and be critical with your recall – beware of only remembering your wins vs. your misses. Remember that time is on your side. Distance gives perspective. It’s the oldest advice out there – separate yourself from the emotions of the moment. Unless you’re a character from Star Trek this is impossible to do instantly, so the next best thing is to put some time between now and when you actually make the decision.


Student Org Resources-Decision Making

Think of this as a test. The human brain is not isolated – it’s hard wired to function in social situations with our peers. The upshot of this is that we devote a lot of time and energy to working in groups and maintaining friends and our status. Imagine that you’re going to be graded for the decision you’re making and you will automatically pay more attention to the process. Write down why you made your decision and follow this by thinking: “This is an exam. I’m handing this in, and I won’t get another chance to change it. Others will see it and grade my logic”. Doing this makes you more likely to examine the “why” of what you’re doing and weed out poorly made plans. Common knowledge isn’t. Spot those “taken for granted” moments and ask why that’s the case. Everyone knows that you shouldn’t swim after eating, but why is that? Is it actually true for everyone? What if you’re just wading in the water and you can stand easily enough? Question the assumptions you’re making and judge if they really apply to you. Make the damn decision. Are you deciding your career path or what brand of cereal to eat? Not all decisions are equal so don’t waste your time. You don’t need to follow steps 1 – 9 every breakfast time.


Student Org Resources-Decision Making

Make the decision concrete. You can endlessly re-analyze and agonize over what you’ve decided. You have to stop sometime. Make it real, write it down. Once your decision is out of your head and in the real world, your brain can stop constantly churning through the options and get on with the next task Utilize Others Utilize mentors, advisors or peers to understand different perspectives on the decision. Gather information around the costs as well as benefits of the decision through others as well as from yourself. -Activities/IcebreakersDo Unto Others That You Would Want Done to You

Disclaimer: Make sure you don’t reveal the name of the game to participants! The significance and success of the game is in the title so make sure to only disclose this until after participants have written their names down. Every person is given a piece of paper and a writing utensil and the facilitator will then ask them to think of something that they would want someone else, within the group, to do (i.e. I want Liz to sing I’m a little tea pot). Then, in a corner of that same sheet, participants will have to write down their names in very small letters. Everyone turns in their sheet and the facilitator will then mention that they forgot to disclose the name of the game “Do Unto Others That You Would Want Done to You” and from there, participants will have to act out their action that they wanted another person to perform. 71

Student Org Resources-Activities/Icebreakers

Safety Pin Game (For Retreat or Longer Workshop) Every participant will get a finite number of pins and everyone will start off with the same number of pins. The object of the game is to collect as many safety pins as possible by making sure that people are sticking to the ground rules of the game and to catch people with their guard down. Ground rules are then established by the facilitator stating that no one is allowed to cross their legs, say the word “but,� eat with their right hand, and other arbitrary things. Throughout the remainder of the retreat, people forget about these rules and subsequently can lose their safety pins over the course of time. The person with the most safety pins at the end of the retreat or day is the winner.

Advance preparation required You can also substitute this with bracelets, rings, necklaces, buttons, etc. Crossing Over Given that people have different work styles and approaches to team building, this is a good exercise to discuss how folks work (and don’t work) together. The object of the game is to get people across the rope and to the other side without touching the rope . The group has a set time limit (5-10 minutes) and will have to act quickly. Leave enough time for debrief and see how the group dynamic played out. Variations: do this a few time and limit certain abilities, i.e. some cannot talk and some will be blindfolded


Student Org Resources-Activities/Icebreakers

What would you do...? Provide the group a variety of scenarios. Have the group act and play out the scenario and present a solution. Debrief with the group and discuss the outcome and other solutions. Scenarios can vary by topic. Tower Exercise This activity is done in complete silence. Participants are divided into three small groups and each group will have a “contractor” and supplies. The purpose of the game is for the teams to construct a tower that is most like the one that has already been built by the facilitator but the catch is that only one representative of each group, the “contractor,” is allowed to see this model tower. So then, the contractor is given the task of communicating (nonverbally) the design of the already assembled model tower to their team and cannot participate in the actual construction. The team that constructs a tower most resembling the model that was already built is deemed the winner. After a limited time to build their tower, all team members must successfully transport their tower to a designated space so judging can take place.

Advance preparation required Human Knot Everyone stands in a circle and puts their right hand into the middle. They clasp hands with someone across the circle. Then, everyone puts their left hand into the middle of the circle and clasps the hand of a *different* person. The group is now in a “knot”. The object is for the group to untangle itself without releasing anyone’s hand. 73

Student Org Resources-Activities/Icebreakers

Two truths and a lie Have everyone grab one partner and talk about themselves in turn. The couples should be away from each other so they can't hear anyone but their partner. Tell them: “Find out as much interesting and unique information about your partner as you can and share facts about yourself. Come up with a lie about a pretend accomplishment and then get back together in the group.� Each person introduces his or her partner and talks a bit about them, stating three interesting facts. The group then has to guess which one is the lie. This exercise can break down stereotypes. For example, you may find out that a seemingly shy person loves to dance and an outspoken, tough guy has a teddy bear collection. Spinning a yarn Gather group in a circle. Holding a ball of yarn, the leader shares interesting information about herself. When finished, she holds the end of the yarn and throws the yarn across the circle to any person who, in turn, shares a fact about himself, holds onto the strand of yarn, and throws the ball to another person. This process is repeated until every person has shared something about himself and the yarn has formed a web inside the circle. During this activity, the leader is responsible for sharing, listening and keeping the web secure. Through total cooperation, the web must then be untangled and the ball rewound. Feelings Check-ln Pass out markers and 5x8 index cards. Ask each student to write on the card in large letters one word that describes how he or she is feeling right now. Then ask students to hold up their cards and look at the variety of responses. Point out how rare it is for different people to bring the same feelings to an experience or situation. Invite students to share why they wrote down the words that they did


Student Org Resources-Activities/Icebreakers

Concentric Circles Divide everyone into two groups. Have one group make a circle facing outward. The second group then makes a circle around the first group and faces inward. Everyone should be facing someone from the other circle. Each person can talk to the person across from them for a minute or two before you yell, “SWITCH”, and have one circle move to the left or right a few steps. If participants seem shy, give them a topic to talk about each rotation, such as movies, DECA, college, food, etc. Telephone Ask club members to form a line. Whisper a phrase into the first person’s ear. This person then whispers into the next person’s ear and so on until the message reaches the end of the line. Ask the person at the end of the line to repeat the message. Chances are that the message will be very garbled and not at all close to the original message. This activity helps club members realize the importance of receiving a message firsthand and the need to verify second hand information. Critical details can get lost along the way. Bet you didn’t know! This game will help club members learn about one another. Distribute small pieces of paper. Ask each club member to write three fun things about themselves that no one else would know. Here are examples of things club members might write down: I play guitar. I like to sew. My favorite cartoon character is Scooby Doo. Everyone folds their piece of paper and places it in a basket. The advisor collects all the paper and shuffles them so they are out of order. The advisor then asks someone to pick a sheet of paper and read what is written. The rest of the club members must then guess who wrote the information.












Noun: An ancient kingdom in Southeast Asia that reached the peak of its power in the 11th century. Adjective: Of, relating to, or denoting the Khmers or their language.



(nee-set )

Noun: A person who is studying at a school or college.



Noun: An alliance for combined action.

(Sa-hak-kom )

KSCC Student Manual and KSCC 2011 Program  

KSCC Student Manual and KSCC 2011 Program

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