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Preamble We, the Students of the College of Aviation at Western Michigan University, in order to incorporate a democratic representation and active voice at the University, do hereby establish the Aviation Student Council (ASC), which shall be recognized as the legitimate aviation student advocacy organization of Western Michigan University. The Aviation Student Council shall be governed in good faith and guided by the conventions herein to act in the collective interest of the Aviation Student Body and serve the needs of the College of Aviation community.

ARTICLE 1 – Purpose Section 1 – General. The purpose of the Aviation Student Council shall be to serve the Aviation Student Body and College of Aviation community at Western Michigan University by: 1. Fostering communication and collaboration between College of Aviation students, faculty and administrative staff in order to improve the College in any and all aspects proposed by these parties. 2. Providing a central, democratic, action oriented environment for students, faculty, administrative staff and registered student organizations to communicate and collaborate. 3. Acting in the best interest of the students of the College of Aviation during Western Student Association meetings. 4. Providing mediation for students, faculty and administrative staff as necessary. 5. Assisting the College of Aviation with recruitment and retention activities. 6. Acting as a bridge between the College of Aviation and Main Campus through communication, networking and outreach.

ARTICLE 2 – Definitions Section 1 – Definitions: 1. Student: any person enrolled in Western Michigan University with at least half-time status as defined by WMU. 2. College of Aviation Student Body: Any student who is enrolled in a declared major or graduate program within the College of Aviation. If no graduate program exists within the College of Aviation, students enrolled in WMU as a graduate student who has Page 1 of 18


3. 4. 5. 6. 7. 8. 9. 10.

11. 12. 13. 14. 15. 16. 17.

invested interest in the College of Aviation and the actions of the Aviation Student Council may be considered part of the student body. Council: All Officer positions on the Aviation Student Council Executive Board: The senior leadership team made up of the President, Vice-President, Secretary, and Judicial Chair. Officer: Any person with voting rights on the Aviation Student Council Elected Officer: All positions which are voted upon by the student body of the College of Aviation. All elected officers are granted one vote on the Council during formal business. Appointed Officer: All officer positions which are appointed (whether by a vote or by consent) by the Council. All appointed officers are allowed one vote on the Council during formal business. RSO Officer: Each person who represents a Registered Student Organization, within the College of Aviation, that has been approved by that RSO’s Executive Board. Each RSO is allowed one officer and one vote on the Council during formal business. Probation: a period during which an Officer is under stringent oversight by the Judicial Chair. Probation can include the removal of voting rights from any Officer with the Council’s approval in a 2/3rds vote. Quorum: The minimum number of officers required to be in attendance in order for the Council to conduct formal business or any type of vote. Quorum shall be at least 2/3 of the filled officer positions. If no officer is on the current roster for a single position that position shall be omitted from the quorum calculation until said position is formally filled. Formal Business: Any discussion or decision making action during open or closed door meetings of the Council. Closed Door Meeting: Any meeting of the Council behind closed doors where business may be conducted with the records and minutes only available to Council members. Open Door Meeting: Any meeting of the Council where any student is allowed to attend and voice their concerns on Council matters, and all minutes from such a meeting shall be available to all students, faculty and staff of the College of Aviation. Public Event: Any meeting which the Council has planned. These meetings shall be open to all WMU students and may not be conducted in a manner which would directly discourage non-aviation students from attending. Executive Board Meeting: Any meeting of the Executive Board where business is discussed or acted upon. Roster: The current list of active officers and vacant positions on the Council as maintained by the Secretary and shall be posted on the minutes from every meeting which is formally recorded. Active Officer: Any officer who is currently in good standing on the Council and is not under judicial probation due to attendance as described in Article 7, Section 2.

ARTICLE 3 – Officers Section 1 – Authority. In order that the Council may fulfill its purpose as stated in Article 1 of this constitution and to ensure that the Council is run efficiently, all officers of the Council have the authority to:

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1. Influence any decisions regarding the time, location and frequency of all Student Council meetings. 2. Facilitate and preside over all Aviation Student Council meetings and activities. 3. Establish and direct temporary and standing committees to perform all necessary activities of the Student Council by means of a majority vote of the Officers. 4. Appoint ad-hoc officers on an as-needed basis by means of a simple majority vote. 5. Suspend or recall Council members by means of a 2/3 vote of the Officers.

Section 2 – Elected Officers. Per the guidelines stated in Article 6 of this constitution, the College of Aviation Student Body shall elect from among itself the following Officers to the Council: 1. President a. The President shall be the Chief Executive of the Aviation Student Council. b. The President shall be an ex-officio member of all committees. c. The President shall appoint subordinate officers at the advice of the Council. This action shall be subject to Council approval by means of a simple majority vote. d. The President shall appoint Ad Hoc committees at the advice of the Council. This action shall be subject to Council approval by means of a majority vote. e. The President shall have power to make executive decisions during the interim periods between meetings; however, the decisions are subject to majority approval of the Council at the next meeting. f. The President cannot concurrently hold more than one Officer position on the Council. g. The President is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the President has more than one unexcused absence it shall be grounds for probation and expulsion as determined by the Council in Article 7 of this constitution. h. The President shall have the right to vote in Council matters. 2. Vice-President a. The Vice-President shall assist the President in all matters of the Council and perform the duties of the Chief Executive in the absence of the President. b. The Vice-President shall be an ex-officio member of all committees. c. The Vice-President cannot concurrently hold more than one officer position on the Council. d. The Vice-President is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Vice-President has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Vice-President shall have the right to vote in Council matters. 3. Secretary a. The Secretary shall record the minutes of all Council meetings. b. The Secretary shall be charged with the correspondence of the Council. c. The Secretary shall post minutes, notices and agendas prior to each regular meeting via the Council’s master e-mail list. d. The Secretary shall be charged with the holding and filing of all written documents pertaining to the Council and must report at regular meetings the correspondence addressed to the Council. These documents include a binder with all of the minutes from that year's previous meetings for referral at meetings, etc. This requirement can be substituted with an electronic form of minutes if applicable. Page 3 of 18


e. The Secretary cannot concurrently hold more than one officer position on the Council. f. The Secretary is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Secretary has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. g. The Secretary shall have the right to vote in Council matters. 4. Judicial Chair a. The Judicial Chair shall be charged with upholding the regulations and stipulations of the Constitution and shall be in charge of holding all Officers responsible to fulfill their obligations as outlined in the Constitution. b. The Judicial Chair shall have the authority to interpret the Constitution and determine the extent to which all regulations are to be enforced. c. The Judicial Chair shall be an ex-officio member of all committees. d. The Judicial Chair shall also have the authority to declare any actions by the Council, during meetings, or proposed amendments to the Constitution unconstitutional. This power is not to be used in the event of conflicting interests. e. Any rulings on unconstitutionality made by the Judicial Chair shall be final unless the Council votes to overturn the ruling with a two thirds vote. f. The Judicial Chair shall oversee the elections process unless they are directly involved in the election as a candidate in which case this power shall be delegated as outlined in Article 6. g. The Judicial Chair shall bring any errors or deviations from the Constitution by the Council to the immediate attention of the President. h. The Judicial Chair shall lead the judicial board in any proceedings they may enact. i. The Judicial Chair shall oversee all proceedings where a Council member is to be removed from office. If the Judicial Chair cannot be in attendance during such proceedings the proceedings may not be discussed or voted upon. j. The Judicial Chair cannot concurrently hold more than one officer position on the Council. k. The Judicial Chair is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Judicial Chair has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. In the event such charges are brought upon the Judicial Chair, the President shall oversee the proceedings. l. The Judicial Chair shall have the right to vote on Council matters. 5. Flight Science Liaison a. The Flight Science Liaison shall advocate for students within the Aviation Flight Science major and shall represent their collective interests and opinions during all Council meetings and activities. b. The Flight Science Liaison shall be charged with recruitment and advertisement for all events and elections held by the Council from within the Flight Science major to the best of their ability. c. The Flight Science Liaison cannot concurrently hold more than one officer position on the Council. d. The Flight Science Liaison is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Flight Science Liaison has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. Page 4 of 18


e. The Flight Science Liaison shall have the right to vote in Council matters. 6. Administration Liaison a. The Administration Liaison shall advocate for students within the Aviation Science and Administration major and shall represent their collective interests and opinions during all Council meetings and activities. b. The Administration Liaison shall be charged with recruitment and advertisement for all events and elections held by the Council from within the Aviation Management major to the best of their ability. c. The Administration Liaison cannot concurrently hold more than one officer position on the Council. d. The Administration Liaison is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Administration Liaison has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Administration Liaison shall have the right to vote in Council matters. 7. Maintenance Liaison a. The Maintenance Liaison shall advocate for students within the Aviation Maintenance major and shall represent their collective interests and opinions during all Council meetings and activities. b. The Maintenance Liaison shall be charged with recruitment and advertisement for all events and elections held by the Council from within the Aviation Maintenance major to the best of their ability. c. The Maintenance Liaison cannot concurrently hold more than one officer position on the Council. d. The Maintenance Liaison is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Maintenance Liaison has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Maintenance Liaison shall have the right to vote in Council matters. 8. At-Large Liaison a. The At-Large shall advocate for all students within the College of Aviation and shall represent their collective interests and opinions during all Council meetings and activities. b. The At-Large Liaison shall be charged with recruitment and advertisement for all events and elections held by the Council from within all majors in the College of Aviation to the best of their ability. c. The At-Large cannot concurrently hold more than one officer position on the Council. d. The At-Large is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the At-Large has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The At-Large shall have the right to vote in Council matters. 9. Succession a. Should the President of the Aviation Student Council be unable to serve for any reason, the Vice President of the Aviation Student Council shall succeed him or her. b. However, should the Vice President reject the Presidency for any reason, there shall be an election by the voting participants of the council to appoint a new President and Vice President. c. If such election is needed, the candidates must be members of the Aviation Student Council; however they are exempt from Article 6, Section 2.2, but may not Page 5 of 18


concurrently hold a President or Vice President position on any other registered student organization during the same term. d. If such election is needed, the Judicial Chair of the Aviation Student Council shall preside over the election. However, if the Judicial Chair is a participant in the election, the Council shall appoint a member who is not, to preside over the election. e. In the case of any other vacancies, the vacant positions shall be filled through an election as described in article 2, section 8.c.d. Section 3 – RSO Officers. In order to establish an active voice within the College of Aviation and the University as a whole and to support and facilitate communication, collaboration and networking between all registered Aviation Student Organizations, each registered Aviation Student Organization, and the Aviation House may voluntarily appoint one officer to the Council per term. Each representative appointed to the Council shall: 1. Advocate for the constituents of his/her organization and represent their collective interests and opinions during all Council meetings and activities. 2. Not concurrently hold more than one officer position on the Council. 3. Be required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If a representative has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. 4. Have the right to vote in Council matters. Section 4 – Pro Tempore Member. In order to ensure the longevity of the Council, four Pro Tempore members shall serve on the Council. These members will serve under their respective Liaisons. 1. Flight Science Liaison Pro Tempore a. The Flight Science Liaison Pro Tempore shall serve under the Flight Science Liaison. b. With the Flight Science Liaison, they shall advocate for students within the Aviation Flight Science major and shall represent their collective interests and opinions during all Council meetings and activities. c. The Flight Science Liaison Pro Tempore cannot concurrently hold more than one officer position on the Council. d. The Flight Science Liaison Pro Tempore is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Flight Science Liaison Pro Tem has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Flight Science Liaison Pro Tempore shall not have any voting rights, unless performing the duties of the Flight Science Liaison in their absence. 2. Administration Liaison Pro Tempore a. The Administration Liaison Pro Tempore shall serve under the Administrative Liaison. b. With the Administration Liaison, they shall advocate for students within the Aviation Science and Administration major and shall represent their collective interests and opinions during all Council meetings and activities. c. The Administration Liaison Pro Tempore cannot concurrently hold more than one officer position on the Council. Page 6 of 18


d. The Administration Liaison Pro Tempore is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Administration Liaison Pro Tem has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Administration Liaison Pro Tempore shall not have any voting rights, unless performing the duties of the Administration Liaison in their absence. 3. Maintenance Liaison Pro Tempore a. The Maintenance Liaison Pro Tempore shall serve under the Maintenance Liaison. b. With the Maintenance Liaison, they shall advocate for students within the Aviation Maintenance major and major and shall represent their collective interests and opinions during all Council meetings and activities. c. The Maintenance Liaison Pro Tempore cannot concurrently hold more than one officer position on the Council. d. The Maintenance Liaison Pro Tempore is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the Maintenance Liaison Pro Tem has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The Maintenance Liaison Pro Tempore shall not have any voting rights, unless performing the duties of the Maintenance Liaison in their absence. 4. At-Large Pro Tempore a. The At-Large Liaison Pro Tempore shall serve under the At-Large Liaison. b. With the At-Large Liaison, they shall advocate for all students within the College of Aviation and shall represent their collective interests and opinions during all Council meetings and activities. c. The At-Large Liaison Pro Tempore cannot concurrently hold more than one officer position on the Council. d. The At-Large Liaison Pro Tempore is required to attend all Council meetings unless he/she is excused from attendance by the Council prior to a meeting. If the AtLarge Liaison has more than one unexcused absence it shall be grounds for probation or expulsion as determined by the Council in Article 7 of this constitution. e. The At-Large Liaison Pro Tempore shall not have any voting rights, unless performing the duties of the At-Large Liaison in their absence.

ARTICLE 3 – Administrative Positions Section 1 – General. Should an administrator be unable to serve for any reason a general election shall be held in order to fill the vacancy. The process shall include completion of an ASC general application, followed by an interview during an open door meeting. Approval of the applicant is accomplished upon receiving majority vote of the Council. Each administrator of the Council shall be reaffirmed during the first meeting of the Council every fall semester by a majority vote of the Council. Section 2 – Web Administrator. A voted on position needing majority vote for approval by the Council, or one officer of the Council may be appointed to the position. He or she shall have the right to vote in Council matters, however may not be allocated multiple votes due to multiple Page 7 of 18


positions held. The Web Administrator shall be responsible for the following duties in addition to their regular Officer duties (if applicable): 1. Manage, update and edit the Council’s website and any social network accounts the Council may have, in conjunction with the PR/Event Planning Administrator. 2. Manage, organize and update the Council’s email account(s), online schedules and calendars. 3. Facilitate all the information technology needs of the Council. Section 3 – Finance Administrator. A voted on position needing majority vote for approval by the Council, or one Officer of the Council may be appointed to the position. He or she shall have the right to vote in council matters, however may not be allocated multiple votes due to multiple positions held. The Finance Administrator shall be responsible for the following duties in addition to their regular Officer duties (if applicable): 1. Manage the Council’s SAF and non-University accounts. 2. Maintain a ledger of debits and credits for all Council accounts and petty cash funds, and make monthly budget reports on the status of all accounts. 3. Allocate funds for Council events and projects subject to the approval of the Council. Facilitate fundraising activities as needed. Section 4 – Public Relations and Event Planning Administrator. A voted on position needing majority vote for approval by the Council, or one Officer of the Council may be appointed to the position. He or she shall have the right to vote in Council matters, however may not be allocated multiple votes due to multiple positions held. The Public Relations and Event Planning Administrator shall be responsible for the following duties: 1. Oversee all management and organization of events for the Council. 2. Maintain the Council’s Facebook page and any other social networking sites the Council may have, in conjunction with the Web Administrator. 3. Promote Council events in conjunction with the Web Administrator 4. Facilitate fundraising activities as needed.

ARTICLE 4 – WSA Representative Section 1 – WSA Representative. One Officer of the Council shall be appointed as the Council’s Senator to the Western Student Association. The WSA Senator may only be appointed from among the Council’s Elected Officers. The WSA Representative shall be responsible for the following duties in addition to their regular Officer duties: 1. Attend weekly WSA meetings. 2. Advocate for College of Aviation students during WSA meetings and events and vote on all WSA matters in a way which reflects the collective interests and opinions of the Council and the aviation student body. 3. Matters deemed by the WSA Rep which require the consent or vote of the Council prior to official vote at WSA shall be brought to the Council for vote if sufficient time allows. 4. Maintaining active membership on a minimum of one WSA Committee which will advance the purposes of the Aviation Student Council. 5. Report on relevant WSA issues and activities at Council meetings. Page 8 of 18


ARTICLE 5 – Outside Consultants Section 1 – General. The Council shall solicit participation from the student body as needed in order to carry out essential activities. Additionally, any student currently enrolled at Western Michigan University may participate in Council activities, open door meetings, and committees with the permission of the Executive Board. Outside Consultants shall not have the right to vote, unless granted by the Council by a ¾ vote, and his or her voting rights are not effective until the following meeting or event.

ARTICLE 6 – Elections Section 1 – General. The Council’s Elected officers shall be elected annually by the College of Aviation student body. Section 2 – Eligibility. 1. To be eligible for any Officer position, a student must be enrolled at Western Michigan University during the election process as well as during the term for which they plan to be elected, and they must have declared a major within the College of Aviation. All candidates may not have previously been removed from any position by the Council. 2. To be eligible for the position of President or Vice President, a student must have served on the Council for at least one year and may not concurrently hold a President or Vice President position in any other registered student organization during the same term. 3. To be eligible for the Flight Science Liaison position, a student must be a declared Aviation Flight Science major. 4. To be eligible for the Administration Liaison position, a student must be a declared Aviation Science & Administration major. 5. To be eligible for the Maintenance Liaison position, a student must be a declared Aviation Maintenance Major. Section 3 – Nominations. 1. Any student within the College of Aviation may nominate themselves or any other aviation student for an Officer position, provided the student to be nominated is eligible for the position. 2. One student may be nominated for more than one officer position with respect to a single election, provided the student is eligible for each position. 3. Any student who has been nominated for a position has the right to decline the nomination if they so choose. 4. Nominations for all Officer positions must be submitted to the Council’s email or via submission form as approved by the Council for each year by April 1st each year. Section 4 – Election Process. 1. The manner in which elections are held shall be determined by the Council no later than December 31st each year. Page 9 of 18


2. Elected Officers shall be elected by means of the popular vote of the College of Aviation student body. 3. Students shall have the opportunity to write in the name of the candidate they desire for any Elected Officer position on the election ballot. 4. The nominee receiving the highest number of votes for an Elected Officer position shall take office effective June 1st, unless the current active officer surrenders their duties prior to that date. 5. If a student is nominated for more than one Elected Officer position and receives the highest number of votes for more than one Elected Officer position, the student may choose which position he/she wishes to hold subject to the approval of the Council. 6. Any member has the right to refuse a position they have been elected to provided they give an adequate reason(s) why they are unable to perform the duties of the position. 7. If an Elected Officer position is declined by the nominee who was elected to it, the position shall fall to the nominee with the second highest number of votes for that position, and then to the nominee with the third highest number of votes, etc, subject to the approval of the Council. 8. If for any reason an Elected Officer position is not filled, the Council shall hold an interview process consisting of a standard application, interview and followed by an approval of 2/3 vote by the current membership of the Council.

ARTICLE 7 – Judicial Matters Section 1 – General. Judicial matters are defined as any matter affecting the smooth operation of Council functions including, but not limited to: meetings, social events, official functions, etc. Section 2 – Judiciary Proceedings. Judiciary proceedings may commence upon violation of the following infractions: 1. Constitutional violation: An infringement of procedures or policies mandated in the constitution. 2. Lack of participation: An Officer who is not fulfilling his/her duties and responsibilities as outlined in this constitution. 3. Discreditable conduct: Any act seen by the membership of the Council as shameful, disreputable, dishonorable, or disgraceful while representing the Council in any official capacity. This includes all meetings, official events, and while any member is wearing WMU, College of Aviation, or ASC clothing. A judicial board, led by the Judicial Chair, shall comprised of members of the Council and RSO Representatives. The board shall be chosen at random when an issue arises that requires a decision by the board and may consist of six members, including the Chairman. Members will be given a number and a random number generator will choose five numbers. Assigning and choosing of the members shall be done by the Secretary. If the decision is for an RSO, no board member may be affiliated with that RSO. If there is a conflict of interest, the member shall remove him/herself from the board The judicial board, led by the Judicial Chair shall have the power to do the following disciplinary actions: Page 10 of 18


1. Place an Officer in question on probation for a period of time to be determined by the board. If a revocation of voting rights is part of the probationary terms for any Officer, this motion must be approved by a 2/3rds vote of the Council. 2. Recommend a motion for expulsion to the entire Council for approval. 3. Make decisions regarding unexcused absences involving members and RSOs Section 3 – Expulsion. Expulsion of an Officer can only be made by a vote of the Council at a meeting where a quorum has been established. A motion for expulsion must be presented to the Executive Board for approval by the appointed judicial board. During such a meeting the Judicial Chair shall not be included in the Executive Board for reasons of conflict of interest. If approved, the motion shall be presented at the subsequent open door meeting by the judicial board and the motion must be seconded. Following the motion, the Officer in question shall have the opportunity to defend him/herself. The defense shall be followed by a vote requiring 2/3 majority to pass. In the event such a motion does not pass, the Officer in question shall be returned all voting rights on the Council, and shall no longer be on any probationary period unless brought upon again by the judicial board.

ARTICLE 8 – Committees Section 1 – General. In order to execute the goals and mission stated in Article 1 of this constitution, the Council shall establish ad-hoc committees on an as-needed basis by means of a simple majority vote. If necessary, the Executive Board may establish a standing committee at any time by means of a simple majority vote and they shall amend this constitution to include the standing committee. Section 2 – Standing Committees. As granted by section 1 of this article, the standing committees of the Aviation Student Council shall include:

ARTICLE 9 – Meetings Section 1 – Types of Meetings. The Council shall facilitate six types of meetings: 1. Public Events. a. Allow non-Council members to attend and bring forth ideas, concerns, and proposals to the Council for consideration. Additionally, the Council shall make committee reports and present ideas, issues and project proposals to the general public for consideration and voting. b. Formal minutes should be taken at all public events and should be made available for viewing by the student body within one week of the meeting at which they were taken. c. Public events shall be held at least once a month. The date and time shall be decided by the Executive Board. Page 11 of 18


2.

3.

4.

5.

6.

d. Council members shall dress in business casual attire and maintain a professional demeanor and attitude. Open Door Meetings a. Allow Council members time to discuss issues, brainstorm ideas, set up committees, hear committee reports and do anything else they would not otherwise be able to do at Public meetings. b. Formal minutes should be taken at all open door meetings and should be made available for viewing by the student body, and the Council directly, within one week of the meeting at which they were taken. c. Open door meetings shall be held every week, however these meetings can be exempt in the event of a Public meetings. d. Meetings are not formal and dress is non-specified. Closed Door Meetings a. Allow Council members time to discuss specific issues and ideas that may not be acceptable during any other type of meeting. b. Minutes at such a meeting should be available only to the Council within one week of the meeting during which they were taken. c. Meeting frequency shall be at the discretion of the President, while times and locations shall be established by the Council during a preceeding Open door meeting. d. Meetings are not formal and dress is non-specified. Executive Board Meetings a. Allow the Executive Board time to present ideas and issues pertaining to the way the Council is being run. b. Allow time for the Executive Board to coordinate management of the Council. c. Meeting frequency, time and location shall be established by the President and the Executive Board prior to each school year. d. Formal minutes from these minutes shall not be required, however a brief recap of the events and topics discussed during such meetings shall be sent to all Executive Board members after each meeting, prior to the start of the next open or closed door meeting. Committee Meetings a. Allow committees time to work on projects, discuss issues and brainstorm solutions, etc. b. Meeting frequency, times and locations shall be established by the committee members as necessary and at their convenience. c. Meetings are not formal and dress is non-specified. Special Meetings a. Allow Council members additional time to work on unfinished business from Public, Closed Door, and Committee meetings. b. Special meetings may be called by any Council member subject to the approval of the Executive Board.

Section 2 – Order of Business. The order of business to be followed at each meeting shall be determined by the Executive Board before each meeting and approved by the Council with a majority vote at the beginning of every meeting. Items to include in the order of business are as follows: 1. Call to Order 2. Secretary takes attendance 3. Welcome from President Page 12 of 18


4. 5. 6. 7. 8.

Important announcements Old Business – Any business left over from the last meeting is discussed and issues voted on Committee Reports New Business – Any new business is discussed and issues voted on Round Table Discussion– This should be an allotted time during which members/students may voice their opinions about the College of Aviation and the Council and may brainstorm ways to improve the College and the Council 9. Second thoughts 10. Adjournment

ARTICLE 10 – Voting Section 1 – General. A quorum must be established by the Secretary at all meetings for any vote to be considered official. For voting on any issue or amendment, there must be a simple majority approval of all collected votes. Section 2 – Quorum. A quorum shall consist of 2/3 of the membership of the Council.

ARTICLE 11 – Advisors Section 1 – Faculty Advisor. The Council shall solicit advice and support from at least one faculty advisor. The faculty advisor should try to attend Council meetings as often as possible, and provide their opinion and advice to the Council in accordance to the expectations set forth by the Council each year. Section 2 – Senior Leadership Advisor. The Council shall appoint a member of the College of Aviation Senior Leadership to act as a liaison for the College of Aviation administration. The Senior Leadership advisor should try to attend Council meetings as often as possible, and provide their opinion and advice to the Council in accordance to the expectations set forth by the Council each year. Section 3 – Adjunct Advisors. The council shall appoint and solicit counsel from adjunct advisors if it deems necessary. Adjunct Advisors shall be individuals of good moral character whose association with the Council serves to further the purpose of the Council and extend the networking opportunities available to the Aviation student community. Adjunct advisors may be College of Aviation alumni, individuals working in the aviation industry, or anyone the Council feels can help advance its purpose.

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Section 4 – Reappointment of Advisors. The Aviation Student Council reserves the right to relieve any advisor of their duties and reappoint the position to a person chosen by a majority of the Council.

ARTICLE 12 – Finances Section 1 – SAF Funds 1. The Student Council shall follow and be subject to all University policies, procedures, and practices regarding student organization accounts and finances. 2. If the Council disbands, by policy all SAF funds in the Council’s University account shall revert to the University. Section 2 – Petty Cash 1. The Council shall maintain and operate from a petty cash fund for all non-University funds. 2. The Finance Administrator shall be responsible for the petty cash fund and maintain a ledger of petty cash transactions to reflect the current balance of funds on hand. 3. In the event that operating funds grow large enough to warrant establishing an off-campus account the Council shall establish an account with an insured depository institution. Section 3 – Collection and Allocation of Funds 1. Council members assigned to collect Council funds (at meetings, fundraising events, etc.) shall be liable for those funds until they have been turned over to the Finance Administrator and recorded in the ledger. 2. Council members or committees wishing to make use of Council funds for sponsored events, etc. must first present the Council with a rough estimate budget before asking for an allocation. 3. Council members asked to make purchases on behalf of the Council (for food, supplies, etc) shall be reimbursed by allocation upon providing the Council with receipts for purchases made. 4. Council members may also ask for an allocation of these funds prior to making purchases, but shall be liable for the total amount of the allocation and must provide receipts to the Council showing how the funds were spent. 5. Any unused portion of allocated funds shall be reimbursed to the Council. Section 4 – Disposition of Non-University Funds in the Case of Inactivation 1. If the Council should disband or become inactive as a Registered Student Organization (RSO), all non-University funds kept by the Council shall be donated to other RSOs whose missions serve the interests of the aviation student community.

ARTICLE 13 – Amendments to the Constitution

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Section 1 – Amendments. The Council shall be empowered to make amendments to this constitution as it deems necessary. Procedures for making proposed amendments and amending the constitution are as follows: 1. Proposing Amendments a. Any member of the Council may propose an amendment to the Council’s constitution during the Open Discussion portion of any regular Council meeting by moving to amend the Council constitution. 2. Adopting Amendments a. After a motion to amend the constitution has been made, the Council shall decide to take a vote immediately or move to table the motion until a later time specified, or as determined by the Council. b. The amendment shall be adopted if the motion passes by at least a 2/3 margin of the Council members present. 3. Amending the Constitution a. Once the amendment has been adopted by the Council, the President shall alter the constitution to reflect the changes called for by the amendment. b. Once the constitution has been amended, the Judicial Chair shall be responsible for ensuring Council compliance with all new/revised policies. c. Once the constitution has been amended, the President shall ensure the Council has been supplied with current and updated copies of the constitution. d. The President shall ensure the most current constitution has been uploaded to the appropriate locations, including but not limited to: i. The ASC Webpage (if applicable) ii. The ASC GoRSO Webpage (if applicable) iii. Any other social media sites for the Council where the current constitution should be posted

ARTICLE 14 – Professional Conduct Section 1 – General. The Aviation Student Council and its members shall conduct all meetings, events, and business in a professional manner in which all students of the College of Aviation are served, in accordance to article 1 of this constitution, to the greatest extent possible.

ARTICLE 15 – Anti-Discrimination Section 1 – General. The Aviation Student Council shall NOT under any circumstances be empowered to deny a student membership, voting rights, participation in activities and events, or election to an officer position on the basis of race, ethnicity, national and regional origins, sex, gender identity, sexual orientation, socioeconomic status, age, physical attributes and abilities, as well as religious, political, cultural, and intellectual ideologies and practices.

ARTICLE 16 – Statement of Compliance Page 15 of 18


Section 1 – General. The Aviation Student Council shall comply with all SALP and University policies, procedures, and practices as well as all local, state, and federal laws.

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Appendix A – Attendance Policy Section 1 - Excused Absence 1. Email or written notification to the Judicial Chair and/or President by 5pm the day prior to a meeting shall serve as sufficient notification for an excused absence. Excused absences should be used only in situations in which the member had little to no control over the cause of absence. 2. In the event a reason is given after 5pm the night prior, it is at the discretion of the Judicial Chair if it is to be accepted. A. If the Judicial Chair feels that the reason is not valid the member may appeal the decision to the President and Vice President, who may overturn such a decision with a unanimous decision. B. All decisions of the Judicial Chair shall be subject to review by the President at any time. 3. Further Appeals A. All further appeals shall be brought to the board of staff/faculty advisors including graduate advisors who shall have the power to overturn the previous decisions with at least a majority vote. B. The excuse shall be presented as follows RSO ____ gave the following excuse _____ hours before the meeting. (Insert excuse). Is this a valid excuse, Yes or No. C. If the board of advisors does not vote to overturn the decisions see below for actions to be taken. Section 2 - Unexcused Absence 1. Anytime that a member fails to attend a meeting and has not submitted an excuse, the member shall be credited with an unexcused absence. Section 3 - Actions to be taken 1. Members (appointed and elected) A. If a member fails to attend a meeting and has no excuse they are given a warning. B. If a member fails to attend two meetings consecutively it is grounds to be removed from position at the discretion of the Judicial Board pursuant to Article 7, Section C. If a member misses three meetings in a semester it is grounds to be removed from the position at the discretion of Judicial Board pursuant to Article 7, Section 3. 2. RSO Rep A. RSOs are expected to have a member at each meeting. B. If an RSO fails to attend meetings the actions taken shall be as follows. 1. 1st absence RSO shall lose voting rights on the Council for the meeting missed as well as the following meeting. This revocation of voting rights shall affect quorum for the following meeting. 2. 2nd absence The RSO shall lose voting rights on the Council and will also be expected to vacate all scheduled lunch fundraisers at the College of Aviation until the Judicial Board reinstates the RSO pursuant to Article 7, section 3. This vote shall be based upon the effort by the Page 17 of 18


RSO to send a representative to the meetings, and their effort in Council proceedings. C. RSOs reserve the right to change their appointed member to the Council at any time. After two absences by an RSO the RSO President of the offending RSO shall be contacted to discuss further options to regain membership and voting rights. Section 4 - Offenses will be kept track of from the beginning of the fall semester to the end of the spring semester and will be the responsibility of the Secretary to maintain. Section 5 - All actions against an RSO shall be made by the Judicial Chair and/or President.

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ASC Constitution  
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