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VISION, MISSION, AND STATEMENT OF WORK
Mission Statement Our mission is providing .inancial to underprivileged children in Indonesia so they can access to basic education. We believe every kid deserve an education in order to get a better life. We build partnerships with individuals and organization in the local communities in Seattle area.
Vision Statement We believe by providing children with .inancial for continuing their education will create a brighter future for them.
Statement of Work This statement of work will be issued under CERDAS FOUNDATION. CERDAS FOUNDATION is a non-‐ pro.it organization based in Seattle, Washington. This foundation is one of the biggest Indonesian foundations in Seattle and they do direct .inancial aid to students or through collaboration with local non-‐pro.it organizations in Indonesia with a similar mission.
Statement of Purpose The purpose of this request for proposal is to make a charity event and to help Cerdas Foundation to help underprivileged kids in Indonesia to get a better education by donating 100% of the pro.it.
Statement of Risk
The de.inition of risk is the probability that a hazard will turn into a disaster, nevertheless, risk can be reduced or managed. In this project, the risks that could happen before and during the event are: • • • • • • • • • • •
Changes in schedule Unpredictable cost Cost more than the pro.it Not enough volunteers No bakeries would like to participate Number of guests expected Overtime in using the venue = more cost Cakes are not being auction Changes in operational requirements Unavailability of resources Failure of communication
In this project, The project manager is responsible for the successful planning and execution of the project. There are main tasks that project manages should do: • • • • • •
Planning the work De.ining tasks for the volunteers Assigning responsibility Controlling and monitoring time in order to meet the deadline Setting up systems to facilitate communication with the team Balancing team needs and tasks needs
We have to combine the resolve con.licts ability and ideas as well as more general management skills. .
ORGANIZE THE WORK
Work Breakdown Structure
Tasks List NO
PERSON IN CHARGE
HOURS/DAYS TO BE DONE
Make a list of all the jobs that need to be done
Meeting with CERDAS FOUNDATION
Meeting with Hello Indo Magazine
Making proposal for getting possible sponsors
Handing out the proposals to possible sponsors
Create budget list
Create flyer for food fundraising
Making food for sell
Jessica, Amelia, Liong
Meeting with the community place for permission
Grocery shopping for food ordered
Selling cakes to churches
Oudi, Efraim, Keith
Tasks List 12
Emailing more people for having more volunteer
Hand out flyer
Create the event timeline
Create the volunteer contact info
Meeting with volunteers
Have a weekly collection of money and running total
Gather the food preparation needs by the contestants.
Buy all the food preparation needs
Making the contestants information list
Final meeting with CERDAS FOUNDATION
Final meeting with HELLO INDO MAGAZINE
Preparation for the Sweets auction day
Miar, katherine, volunteers, contestants, sponsors
Sending thank you notes to all volunteers, contestants and sponsors
ACQUIRING HUMAN AND MATERIAL RESOURCES
CONTROL PROJECT EXECUTION
Analyzing The Event
!"##$!% &'()*+, This event is successful as we expect it is. All 6 cakes that we have from the sponsors (Whole food market and Fuji Bakery) were sold out. All small bites food that we sell on the event also all sold out. More guests are coming to buy tickets at the ticket booth. The event went over time (1hour),
but thankfully the management
of the venue did not charge us for staying 1 hour longer. The event also start 1 hour late than the schedule. There are some problem that we had on the event day, such as, the band that perform need to leave before the schedule, and the
sound system guy came late. But at the end, we got all figure out since the guests were also came late. The MC also could not make it to come to the event, so we called the back up MC and he was ready at that time. Most of the guests are enjoying the photo booth, we charge only $1
for each picture taken.
Lesson Learned The lesson that we learned in making this event is that we need to have as much as volunteers because making an event in 3 months is a pretty hard to do and needs lots of hard work. Professionalism is the key in creating a successful event. While this event is on a progress, we also doing a little bit of selling small bites of desserts and appetizer. We made a little menu book and give out to some friends and also selling foods in Indonesian sports day for two days. We did this for raising extra money for the main event. The lesson that we learned in this selling food is that we have to really careful estimating the raw material to make the foods. We bought too many raw material that until now it has not been use. But good thing the profit that we made cover the expenses. Overall, the event went very smoothly and success, and all the guests left the event with a big smile.
Published on Sep 16, 2011