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VISION, MISSION, AND STATEMENT OF WORK


Mission Statement Our mission  is  providing  .inancial  to  underprivileged  children  in  Indonesia  so  they  can  access  to  basic   education.  We  believe  every  kid  deserve  an  education  in  order  to  get  a  better  life.  We  build  partnerships   with  individuals  and  organization  in  the  local  communities  in  Seattle  area.  

Vision Statement We believe  by  providing  children  with  .inancial  for  continuing  their  education  will  create  a  brighter  future   for  them.

Statement of Work This statement  of  work  will  be  issued  under  CERDAS  FOUNDATION.  CERDAS  FOUNDATION  is  a  non-­‐ pro.it  organization  based  in  Seattle,  Washington.  This  foundation  is  one  of  the  biggest  Indonesian   foundations  in  Seattle  and  they  do  direct  .inancial  aid  to  students  or  through  collaboration  with  local   non-­‐pro.it  organizations  in  Indonesia  with  a  similar  mission.  

Statement of Purpose The purpose  of  this  request  for  proposal  is  to  make  a  charity  event  and  to  help  Cerdas  Foundation  to  help   underprivileged  kids  in  Indonesia  to  get  a  better  education  by  donating  100%  of  the  pro.it.  


ASSES RISK


Statement of Risk  

The de.inition  of  risk  is  the  probability  that  a  hazard  will  turn  into  a  disaster,  nevertheless,  risk  can  be   reduced  or  managed.  In  this  project,  the  risks  that  could  happen  before  and  during  the  event  are: • • • • • • • • • • •

     

Changes in  schedule Unpredictable  cost Cost  more  than  the  pro.it Not  enough  volunteers No  bakeries  would  like  to  participate Number  of  guests  expected Overtime  in  using  the  venue  =  more  cost Cakes  are  not  being  auction Changes  in  operational  requirements Unavailability  of  resources Failure  of  communication

In this  project,  The  project  manager  is  responsible  for  the  successful  planning  and  execution  of  the   project.  There  are  main  tasks  that  project  manages  should  do: • • • • • •

Planning the  work De.ining  tasks  for  the  volunteers Assigning  responsibility Controlling  and  monitoring  time  in  order  to  meet  the  deadline Setting  up  systems  to  facilitate  communication  with  the  team Balancing  team  needs  and  tasks  needs  

We have  to  combine  the  resolve  con.licts  ability  and  ideas  as  well  as  more  general  management  skills. .  


ORGANIZE THE WORK


Work Breakdown Structure


Tasks List NO

TASK LISTS

PERSON IN CHARGE

HOURS/DAYS TO BE DONE

1

Make a list of all the jobs that need to be done

Miar, katherine

4 hours

2

Meeting with CERDAS FOUNDATION

Miar

3 hours

3

Meeting with Hello Indo Magazine

Katherine

3 hours

4

Making proposal for getting possible sponsors

Katherine

2 hours

5

Handing out the proposals to possible sponsors

Miar, katherine

1 day

6

Create budget list

Miar

2 hours

7

Create flyer for food fundraising

Katherine

2 hours

8

Making food for sell

Jessica, Amelia, Liong

2 days

9

Meeting with the community place for permission

Miar, katherine

1 day

10

Grocery shopping for food ordered

Katherine

1 day

11

Selling cakes to churches

Oudi, Efraim, Keith

1 day


Tasks List 12

Emailing more people for having more volunteer

Miar

1 hour

13

Hand out flyer

Miar, Katherine

2 hours

14

Create the event timeline

Miar, katherine

3 hours

15

Create the volunteer contact info

Katherine

2 hours

16

Meeting with volunteers

Miar, katherine

3 hours

17

Have a weekly collection of money and running total

Miar, katherine

3 hours

18

Gather the food preparation needs by the contestants.

Miar

2 hours

19

Buy all the food preparation needs

Katherine

3 hours

20

Making the contestants information list

Miar

2 hours

19

Final meeting with CERDAS FOUNDATION

Katherine

2 hours

20

Final meeting with HELLO INDO MAGAZINE

21

Preparation for the Sweets auction day

Miar, katherine, volunteers, contestants, sponsors

6 hours

22

Sending thank you notes to all volunteers, contestants and sponsors

Miar, katherine

2 hours


ACQUIRING HUMAN AND MATERIAL RESOURCES


Project Budget


CONTROL PROJECT EXECUTION


Critical Path


ANALYZE RESULTS!


Analyzing The Event

!"##$!% &'()*+, This event is successful as we expect it is. All 6 cakes that we have from the sponsors (Whole food market and Fuji Bakery) were sold out. All small bites food that we sell on the event also all sold out. More guests are coming to buy tickets at the ticket booth. The event went over time (1hour),

but thankfully the management

of the venue did not charge us for staying 1 hour longer. The event also start 1 hour late than the schedule. There are some problem that we had on the event day, such as, the band that perform need to leave before the schedule, and the

sound system guy came late. But at the end, we got all figure out since the guests were also came late. The MC also could not make it to come to the event, so we called the back up MC and he was ready at that time. Most of the guests are enjoying the photo booth, we charge only $1

for each picture taken.


Lesson Learned The lesson that we learned in making this event is that we need to have as much as volunteers because making an event in 3 months is a pretty hard to do and needs lots of hard work. Professionalism is the key in creating a successful event. While this event is on a progress, we also doing a little bit of selling small bites of desserts and appetizer. We made a little menu book and give out to some friends and also selling foods in Indonesian sports day for two days. We did this for raising extra money for the main event. The lesson that we learned in this selling food is that we have to really careful estimating the raw material to make the foods. We bought too many raw material that until now it has not been use. But good thing the profit that we made cover the expenses. Overall, the event went very smoothly and success, and all the guests left the event with a big smile.


APPENDIX

Business Portfolio  

sweet auction

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