Kenneth Anthony G. Ednalino For Vice-President of Academics Committee, AY 2012-2013 GENERAL PLAN OF ACTION for AY 2012-2013 I. Academics Committee It is the main academic arm of the UP Industrial Engineering Club. The committee’s main concern is the growth and development of its student members in their academic welfare. The committee’s basic functions are the following based on the 2010 Org Constitution: a. Implement academic programs designed to aid members’ scholastic performance b. Execute projects to complement classroom learning with relevant and useful experiences c. Facilitate the production and provision of tools to achieve the aforementioned ends d. Perform other functions necessary and inherent in this committee
II. Rationale Over the past couple of years, the Academics Committee (AcadComm) has experienced growth internally and externally. The development of the structure of the committee has been directed towards better management of its projects and more involvement of its members. Since the Project Manager System was implemented, more members have found avenues to step up to lead committee projects, have discovered talents and skills they can use for their holistic growth, and have maximized their skills to lead in different ways to contribute significantly to the success of the organization. The Academics Committee has found opportunities to utilize its members to serve the organization and the community through its projects The motto “Passion for Learning” has described the mission of the Acadmics Committee: to strengthen the passion of Clubbers to learn in their academics, to direct their passion for learning in service to their fellow Clubbers and Filipinos in need. As industrial engineers, continuous improvement is essential not only in our academic field, but also in our organization, and in the Academics Committee. Due to various factors, there is a need to address the problems that has surfaced and has been lingering in the committee over the years. One of the main problems that have to be addressed is the implementation of the year-long staple projects of the committee. These are the projects that provide essential academic aid to Clubbers and have been present for a few years now. Yet these projects may have lacked the passion that Clubbers should give to them, and the relevance each project give to the Clubber’s academic welfare. Some reasons may be due to inconsistent service, lack in participation of Clubbers, lack in publicity, lack of updated academic resource materials. The second main problem that needs to be addressed is the involvement of committee members. There is a lack in passion from most members, in leading AcadComm towards its goals, as members and officers. This also contributes to the first main problem of lack in effective implementation of committee projects. Less than half of committee members can be seen actively participating in org and committee activities. Lack of communication, bonding with members, familiarity of their roles and tasks, interest with the projects, and other external factors are some reasons for this concern. More importantly, Although AcadComm can provide so much for the organization and its members, there is a need to take advantage of today’s available resources, review the needs of the members in both academic
and social aspects, and implement projects that will effectively maximize each member’s skills, giving them a sense of accomplishment, growth, and belongingness as members of AcadComm and IE Club.
III. Vision AcadComm as a place of reliable source of academic information for IE Club and engineering students AcadComm as a place for passionate members to find holistic development through learning and serving. AcadComm as a place for passionate members wherein each and every activity the committee does gives valuable learning experiences for members AcadComm as a place for passionate members to get an opportunity to step-up and lead a project that will yield a positive difference to the organization, the college, and in nation-building.
IV. Mission AcadComm is to serve Clubbers and engineering students in their academic welfare through effective projects, to provide opportunities for holistic development of its members through effective project management and committee support, to contribute to nation-building through educationalrelated projects
V. Goals: Reignite the Passion for Learning by: 1. Becoming a reliable academic information hub for IE Club members through effective tutorials, updated academic files, and other projects 2. Reenergizing the system in AcadComm to provide clearer knowledge of roles, better coordination with officers and Clubbers, and more “hands-on” involvement from its officers, committee members, and IE Club 3. Focusing on project development to become more, effective, relevant and up-to-date for the academic needs of Clubbers 4. Implementing and monitoring all projects consistently by setting measurable standards and guidelines 5. Building good relationships among AcadComm members and Clubbers
VI. Thrusts An AcadComm that CARES!
C - consistency of service A - academic excellence R - relevance in learning E - energize each member’s passion S – systems for effective projects
SPECIFIC PLAN OF ACTION for AY 2012-2013 I. Structure Director for Records
Database and Records
Director for Tutorials
PM for Yearlevel Tutorials
PM for LabRats
PM for UPCAMP VP for Academics Committee
Director for AdHoc Projects
PM for LeadCamp PM for AcadComm Day PM for Project ViRUS
PM for IECLib
Director for Operational Projects
PM for AdvisorIEs
PM for CalcuSale
II. Committee Officers 1. Vice-President of the Academics Committee In charge of overseeing all committee activities Makes sure that all projects must be in line with the committee goals Calls on committee meetings and general assemblies when necessary Gets to know all members in the committee Organizes meetings for planning and evaluation 2. Director for Tutorials Oversees projects under Tutorials group such as Yearlevel tutorials and LabRats Assists and guides Project Managers under Tutorials group Monitors, documents, and evaluates operations of the projects Collects academic materials that can be used as references for tutoring Clubbers Forms a Tutor Pool for reference of possible tutors for a subject Gets to know members in the group 3. Director on Records Oversees the documentation from all committee projects Organizes collected documents from operations of each project Manages the Online Academic Files Creates a portfolio of all finished projects of the committee Takes down minutes of meetings and general assembly’s of AcadComm Creates an information database of committee members 4. Director for AdHoc Projects Oversees projects in the AdHoc Projects group Assists and guides Project Managers under AdHoc Projects group Monitors, documents, and evaluates operations of the projects Gets to know members in the group 5. Director for Operational Projects Oversees projects in the Operational Projects group Assists and guides Project Managers under Operational Projects group Monitors, documents, and evaluates operations of the projects Gets to know members in the group 6. Project Managers (PM) Team leaders of AcadComm projects Directly involves with operations of respective projects Creates a team to do the project Plans the implementation of the project Implements project
III. Projects AcadComm projects are grouped based on their nature and duration throughout the academic year for better monitoring, better managing, and better involvement of AcadComm members. There are three main groups of projects each headed by a director. With the exception of the Director of Records who does not have a specific project manager under his/her group, each director will oversee the projects under their respective groups, and monitor their operations. The directors will guide each Project Manager for each project in planning and implementing the projects. More importantly, the directors are tasked to help in the coordination of each member assigned in the group. Each group should work as a team, where each member can extend their help in other projects in the group due to the similarity of the nature and task of their projects. A. Tutorials Group Addresses the academic assistance of Clubbers by forming a team to coordinate and help in providing notes, samplex, and other helpful tips in getting the UNO in exams. 1. BatchTutorial Activities Each batch, from 1st to 4th year, will have a PM who will arrange tutorial sessions with their respective batches for a subject they need tutoring in. The PM will be in charge of coordinating with Clubbers for possible tutors in the subject. Aside from tutorials with Clubber tutors, the PM will also schedule group study by making an Acad Calendar of all exams and project requirements, post motivational pubmats for studying, provide review materials, and evaluate the effectiveness of the group reviews through participation, and exam results. 2. LabRats A crash-course of a major subject of the upcoming semester. This is done before the start of the semester for a batch about to take a subject regarded as difficult. This is to prepare Clubbers for the rigorous lessons and requirements they will most likely encounter in the subject. B. AdHoc Projects Group AdHoc Projects are projects whose operations will last for at most only two months. The projects in this group are also called Idea Projects, because they have sprung from ideas addressing a need or opportunity for innovation. These are relatively new projects under development, and special monitoring must be taken place. This group gives members opportunities to share and even lead new ideas for projects, and the director of this group will be in charge of coordinating with the committee to discuss and plan those new ideas. 1. UPCAMP On its 11th year, UPCAMP will extend its reach to more underprivileged public high school students. With last yearâ€™s first ever partnership with another UP organization, it proved helpful for the project and Clubbers, and it will continue to partner with more possible organizations as it expands for more students. It will improve its review curriculum and guide the tutors more to influence the UPCAMP participants more effectively, and eventually, increasing the number of UPCAMP participants passing the UPCAT.
2. LeadCamp for Public High School Student Leaders A new project that can be developed as the planning stage begin. The idea began by asking the question, “How can Industrial Engineering help solve problems in the country?” Scanning the various possibilities for an answer, it led to going back to the public high school students from UPCAMP. Why not develop the young potential leaders from public education and give them an opportunity to build a nation? And develop them using the IE knowledge we are thought in UP? This project is a seminar and workshop which will teach high school student leaders IE tools in problem solving to help them become effective leaders and managers. This will also present an opportunity for them to apply those tools to solve problems in their schools. 3. AcadComm Day A new project to promote camaraderie and good relationships among committee members. This addresses the problem of lack in involvement and communication among members, and is essential to enable working as a team towards a common goal. The PM for AcadComm Day is in charge of setting bonding activities at scheduled times, such as during general assemblies, online chats, or at any random available hours. The PM will also set a day for bonding and teambuilding activities for committee members. 4. Project ViRUS Virtual Reference for University Students, or ViRUS began its inception last semester, and will continue to finish this coming year. This project aims to provide tutorial aid and classroom supplements to selected topics from subjects taken by engineering students through the use of video and internet. Similar to an online lecture, a professor from the subject will give short supplement ideas and exercises, and explain to viewers. Improvements would have to be done, but with handling our resources well, this will become an effective academic tool for all students, not just Clubbers. C. Operational Projects Group These projects are the year-long activities that have helped AcadComm do its mission for a few years now. These are also subject to improvements specifically on revamping them to become more effective and relevant to Clubbers. Members under this group must work hand-in-hand along with their respective Project Managers to implement these projects to the Clubbers. These projects can be flexible, in a sense that they can blend with other projects as supplements, to help spread a culture of love for learning. The most important goal of this group: CONSISTENCY all throughout the year. These are not just projects, but a way of life encouraged by AcadComm for Clubbers. 1. IEClib An IE Club library which provides Clubbers with books they need in their subjects. It has had a good system of tracking down borrowers and organizing a database of available books. However, more has to be done to be more effective in giving each Clubber a copy of a book since there’s always a lack in supply. An idea for this is to photocopy original copies of the book in order to have more copies. 2. CalcuSale Having become the main fundraising project of AcadComm, it should continue its good publicity and system of procuring enough calculator supplies. It has raised more than Php 15,000 this year. Next year, it will try to raise more by better publicity, having a larger market, and getting updated models of sci-cals.
3. AdvisorIEs Although it only appears during the registration period, the AdvisorIEs should be continuously providing Clubbers with consultations about their track in IE. This can be done during batch tutorial sessions, where it can be a venue for consultations about IE and its curriculum. This will help avoid any Clubber from getting delayed and keep their interest alive with IE. 4. AcadCalendar A visually-appealing calendar with all the important schedules of exams, project deadlines from all subjects covered by Clubbers in a semester, jotted down in the appropriate dates. This will coordinate with the Tutorials Group. This will be posted in the IEC FB groups and in batch FB groups. This will hopefully be a good reminder for members and encourage them to use their time wisely in their academic requirements.
PROJECT UPCAMP Project ViRUS LabRats CalcuSale IEClib Batch Tutorials AdvisorIEs LeadCamp AcadComm Day
Summer AprMay12 12
A. 1st Semester Projects: a. UPCAMP b. Project ViRUS c. LabRats d. Batch Tutorials e. CalcuSale f. IEClib g. AdvisorIEs
1st Semester JulAugSep12 12 12
2nd Semester DecJanFeb12 13 13
B. 2nd Semester Projects a. LeadCamp b. LabRats c. Batch Tutorials d. CalcuSale e. IEClib f. AdvisorIEs g. Project ViRUS