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General User Guide

Professional Development in Keller ISD

Professional Development Outside of Keller ISD

Logging in and Searching for Courses

Requesting preapproval for PD outside of Kellerr ISD

Page 1

Page 5

Requesting credit for outside PD attended

Registering for Courses Page 2

Page 9

Adding a course to your Outlook calendar

Requesting credit for viewing archived webinar

Page 3

Page 12


Administrator Guide Individual Workshop Session Faculty Meeting, Team Planning

Year-Long PD Plan Page 19

PD Book Study Page 20

Not appropriate for MyLearningPlan

Workshop Proposal Page 14

Room Request (must be completed for Annex and Education Center rooms) Page 17


Logging in to My Learning Plan 1. Navigate to My Learning Plan through the Employee Resource menu on KCloud. 2. If you are prompted to log in, use your Keller credentials to log in.

Searching for Courses There are 2 ways to search for courses in My Learning Plan. You can do a keyword search in the district catalog or you can search the calendar by date.

Keyword Search: 1. Click District Catalog on the left menu.

2. You will see all available courses listed in the district catalog. 3. You can use the Search Options feature at the top to find specific courses that you are looking for.

4. Enter a keyword or title of the class you would like to search for.

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5. Click the course you would like to register for. 6. Click the Sign Up Now button at the bottom.

7. You are now enrolled in the course.

Calendar Search: 1. Click Calendar on the left menu.

2. Use the navigation at the top of the calendar to click on the month that you would like to search in. 3. You will then see a list of all the courses in that month. 4. When you find the course you would like to register for, click the course to see the full details.

5. Click the Sign Up Now button at the bottom of the course detail page. 6. You are now enrolled in the course.

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My Learning Plan How to add a training to your Outlook Calendar : 1. Once you are logged in to My Learning Plan, search for the course you would like to register for. 2. Click on the course. 3. Click the Sign Up Now button to register.

4. Once you are registered, click the Download Calendar File button. 5. Choose a spot on your computer to save the file. 6. Click OK.

7. Open your email. 8. Click File in the top menu. 9. Click Open.

10. Click Import.

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11. Choose Import an iCalendar (.ics) or vCalendar file (.vcs) 12. Click Next.

13. Navigate to find the file you previously saved from My Learning Plan. 14. Click Open.

15. Your training is now posted to your Outlook Calendar.

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Requesting pre-approval for outside professional development Use these instructions to request pre-approval to attend professional development hosted outside of Keller ISD. This approval is required before any checks or payments can be made related to registrations and/or travel expenses.

Logging in 1. Navigate to MyLearningPlan速 (MLP) through the Employee Resource menu on KCloud

(click here for direct link) 2. Use your Keller ISD credentials to log in.

Your file library Before you complete the approval request, you will need to upload supporting documentation such as travel cost and registration estimates. 3. Click My File Library on the left menu.

4. Click the icon to add a file

5. Follow the instructions, then click Upload

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Requesting pre-approval for outside professional development

Your file(s) will now be available to you in your library when you need to add it to a request for approval. You will repeat this step to upload your certificate once you have completed the event and are requesting credit.

Requesting pre-approval 6. Click Pre-approval – Outside PD on the left menu.

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Requesting pre-approval for outside professional development 7. Complete the form. Following are some sections which may need clarification:

If the professional development event covers multiple days, you will need to change the # of Meetings and complete the fields for each day

Check the box to indicate whether a sub will be needed, then indicate whether sub is needed for Full Day or half day.

Enter the location where the workshop/conference will take place

Enter the location where the absence will need to be covered

Use the drop-down menu to choose your campus.

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Requesting pre-approval for outside professional development

Complete this section with estimates. Attaching documents that support these estimates will help speed the approval process. *If a substitute is not needed, you will want to delete the amount that is populated in the Substitute field.

This is where you will attach the file(s) you uploaded to your file library. 8. When you have completed the form, click Submit if you have attached documents and are ready to finish this process. Click Save as Draft if you need to gather more information and/or add more documents to your file library in order to attach them to this request.

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Requesting credit for outside professional development Use these instructions to request credit for professional development you have attended outside of Keller ISD. Follow these instructions after you have received a certificate of completion from the event organizer.

Logging in 1. Navigate to MyLearningPlan速 (MLP) through the Employee Resource menu on KCloud

(click here for direct link) 2. Use your Keller ISD credentials to log in.

Your file library Before you complete the credit request, you will need to upload a certificate to your file library. 3. Click My File Library on the left menu.

4. Click the icon to add a file

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Requesting credit for outside professional development 5. Follow the instructions, then click Upload

Your file(s) will now be available to you in your library when you need to add it to a request for approval. You will repeat this step to upload your certificate once you have completed the event and are requesting credit.

Requesting credit 6. Click on Request for Credit:

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Requesting credit for outside professional development 7. Complete the form. Some of the items that may need clarification are explained below.

The activity title should match the name of the workshop/ conference attended.

Be sure to add the provider if not included in the drop-down list.

You may select more than one purpose. Most professional development should qualify for CPE in addition to its specific purpose. If you do not see your certificate here, go back and upload it as directed in steps 3-5.

Click the submit button when finished.

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Requesting approval for viewing archived webinar Follow these steps when you are wanting to obtain credit for viewing a webinar that has been archived. The webinar must have been delivered through the Keller ISD professional development platform in order to receive credit. 1. Navigate to MyLearningPlan速 (MLP) through the Employee Resource menu on KCloud

(click here for direct link) 2. Use your Keller ISD credentials to log in. 3. Click Webinar Credit Request on the left menu.

4. Complete the form. Note: you will be required to answer the following questions in order to receive credit:

5. Once you have completed the form, click Submit.

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Workshop Proposal Submitting a request to have a workshop entered into My Learning Plan : This form must be filled out at least 2 weeks prior to the training or workshop that you would like entered into My Learning Plan. All workshops must be approved through this form and can only be added to the district catalog by the Office of Organizational Improvement. 1. Log in to My Learning Plan using your Keller ISD log in credentials. You may also access My Learning Plan through KCloud. 2. Using the menu on the left, click workshop proposal.

3. A form will open. Fill in the form with the details for your proposed workshop. 4. Any box outlined in red is required to submit the form.

5. Choose an instructor from the drop-down menu for your proposed workshop.

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6. If the intended instructor is not listed, type their name in the box below.

7. If you select a building under the building restriction section, the workshop will only be visible to the teachers in that building. Leave this section blank if you would like everyone in the district to see the workshop.

8. If you check a department under the department restriction, only that department will be able to see the workshop. Leave this blank if you would like everyone in the district to see the workshop.

9. In order to view the available diagrams of the room setup, you will have to click the room layout link.

10. Once you have viewed the available set-ups, use the drop-down menu to indicate which set-up you would like to use. 11. Continue filling out the form until you reach the bottom. 12. Click submit when you are finished.

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13. You will see the status of your proposal in your dashboard.

14. Once the proposal has been approved, it will be entered into My Learning Plan where participants can sign up.

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Room Request Submitting a request for a room for a meeting at the EdCenter or Annex only: 1. Log in to My Learning Plan using your Keller ISD log in credentials. You may also access My Learning Plan through KCloud. 2. Using the menu on the left, click Room Request Form.

3. A form will open. Fill in the form with the details for your proposed workshop. 4. Any box outlined in red is required to submit the form.

5. Choose a contact person from the drop-down menu for your proposed meeting. 6. If the intended contact person is not listed, type their name in the box below.

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7. In order to view the available diagrams of the room setup, you will have to click the room layout link.

8. Once you have viewed the available set-ups, use the drop-down menu to indicate which set-up you would like to use. 9. Continue filling out the form until you reach the bottom. 10. Click submit when you are finished.

11. You will see the status of your proposal in your dashboard.

12. Once the proposal has been approved, it will be entered onto the calendar for the specified room or rooms.

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Principal PD Plans 1. Log in to My Learning Plan using your Keller ISD log in credentials. You may also access My Learning Plan through KCloud. 2. Using the menu on the left, click Principal PD Plans.

3. A form will open. Fill in the form with the details for your proposed workshop. 4. Any box outlined in red is required to submit the form.

5. Continue filling out the form until you reach the bottom. 6. Click submit when you are finished. 7. You will see the status of your proposal in your dashboard.

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PD Book Study Submitting a request for a Learning Book Study : A Keller ISD Professional Learning Book Study should provide in-depth study based on Core area(s).  

 

A maximum of 6 hours of professional development credit (non-contract or contract) is possible for a book study Credit is NOT accrued for reading the book, but it is given for the time spend processing and applying the content (discussions, round robins, application action plans, and or presenting/sharing) Prior to scheduling a book study, a Keller ISD Professional Learning Book Study Request must be completed and submitted to the Professional Development for approval. Once approved, the book study will be created as a course in the District Catalog. Participants must register in the District Catalog to receive credit.

1. Log in to My Learning Plan through KCloud. Use your Keller ISD credentials if you are prompted to log in. 2. Using the menu on the left, click PD Book Study.

3. A form will open. Fill in the form with the details for your proposed book study. 4. Any box outlined in red is required to submit the form.

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5. Continue filling out the form until you reach the bottom. 6. Click submit when you are finished.

7. You will see the status of your proposal in your dashboard.

8. Once the proposal has been approved, it will be entered into My Learning Plan where participants can sign up.

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Confirming Attendance and Archiving Courses Use these instructions verify attendance after a training session has been completed. It is important that you only grant credit to those who have signed in on the sign-in sheets. Keep the sign-in sheets for your records in case of an audit. 1. From the District Admin tab, click on Enrollment Tools to search for the course.

If the course has already been archived, you will need to change this to All

2. Click on the course for which you will be entering attendance. 3. Click on Confirm Attendance. 4. Scroll down to see the list of registered attendees.

Removing registrants 5. Click the box next to any of the registrants whose signature is not on the sign-in sheet. 6. Set Status to No Show or Removed.

7. Click Save.


Requesting pre-approval for outside professional development Adding attendees Next you will add attendees who did not pre-register. 8. Search for attendees beginning with their last name. As you type, the search box to the right will begin to show results according to your search.

9. Click the box next to the attendee’s name, then click Add Selected:


Requesting pre-approval for outside professional development Finalizing Attendance Once you have deleted those who were not in attendance and added any who did attend but did not pre-register, you are ready to finalize attendance. 10. Click Select All, then set status to Complete, set checked to Credits, and add the number of credit hours (not to exceed 6 per day) for the attendees to receive.

Note: you can award custom credit for attendees who did not attend the entire session by checking only that participant, then entering the number of credits for that participant. 11. Check the radio button to archive the activity. 12. Click Save. This activity will be archived so that it will no longer appear in search results unless you have changed the search filters as shown in step 1 above.



My Learning Plan User Guide