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Style Guide for Utah Regional Investment Fund By: Kaylee Herrick Updated: 21 May 2012 Utah Regional Investment Fund, LLC (an EB-5 regional center) is designed to recruit foreign investments for local real-estate based projects in the US. These foreign investments bring revenue into the American economy so they can create and preserve more American jobs. Through these investments, they hope to raise their regional export sales and increase domestic capital investments into targeted employment areas to create the needed jobs in those specific markets. Utah Regional Investment Fund’s largest base of international affairs is in China. Therefore, all the company’s material needs to be understood across cultural and linguistic boundaries between the US and China. Many of their documents are legally binding and as a result must be precise and clear in both languages to produce the promised contract for the investor and the Utah Regional Investment Fund. Because Utah Regional Investment Fund’s materials are only for foreign investors, the material is written only for foreign entities and those highly knowledgeable in the business of investments. For this reason all the decisions made in this style guide will be directed to the needs that arise only from working with foreign investors that are already familiar with the terminology used in investing. To meet these needs, this style guide will consult The Chicago Manual of Style and The Global English Style Guide written by John R. Kohl to meet the specific needs of Utah Regional Investment Fund’s writing needs. The object of this style guide will be to target inconsistencies in the company’s documents using these style manuals to insure clarity across cultural and linguistic boundaries and increase the precision of needed information in the documents seen by the public. This style guide is not comprehensive but will address the needs and inconsistencies in the company to assure accuracy and clarity in their documents.

5 Grammar and Usage 5.1 Its versus It’s It is a very common to switch the possessive of it (which is its) and the contraction of it is (which is it’s). Although it’s looks like the possessive, there is no exception to the rule when it’s shows the possessive. This rule is to be followed in all writing. Examples: EB-­‐5 visa  program  offers  its  participants  nearly  all  the  benefits  of  U.S.  citizenship.  

  NOT   EB-­‐5  visa  program  offers  It’s  participants  nearly  all  the  benefits  of  U.S.  citizenship.     5.2 Parallelisms Kohl in 6.5 discusses the issue of parallelism in writing. He says parallelisms is “often essential for clear communication.” Parallelism will help create clarity and understanding in writing if used properly. This construction will also help other language speakers understand the structure of the sentence.


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Examples: The Investment  money  can  be  the  investor’s  own  funds,  business  proceeds,  loans,  or   gifts  which  would  allow  an  individual  to  gift  funds  to  a  child,  relative  or  friend.     NOT The  Investment  money  can  be  the  investor’s  own  funds,  business  proceeds,  a  loan,  or   a  gift,  which  would  allow  an  individual  to  gift  funds  to  a  child,  relative  or  friend.  

5.3 Colloquialisms

Using terms that are only familiar to a certain company or region should be avoided in documents meant for foreign audiences as mentioned in Kohl 9.20. Using such terms can cause confusion for the intended audience and make translating difficult. Trade these localized terms for other words that would be easily recognized by a foreign audience or make it perfectly clear what is being referred too.

Examples: This Questionnaire  will  be  reviewed  by  Utah  Regional  Investment  Fund,  a  Utah  based   limited  liability  company  (which  will  now  be  referred  to  as  the  company).     NOT This  Questionnaire  will  be  reviewed  by  Utah  Regional  Investment  Fund,  a  Utah  based   limited  liability  company  (the  “Company”).  

6 Punctuation 6.1 Omitting serial commas before ampersands. As stated in Chicago 6.21 “When an ampersand is used instead of the word and (as in company names), the serial comma is omitted.” Avoiding ampersands all together in sentences except when referring to particular companies could help with consistency and clarity in writing as well. Examples:

We seek  to  develop  quality  projects  that  create  value  and  profitability  for  investors,   consultants,  end  users,  and  communities.  Utilizing  creativity,  diverse  skills  and   experience  we  effectively  manage  and  produce  a  superior  product.   NOT We  seek  to  develop  quality  projects  that  create  value  and  profitability  for  investors,   consultants,  end  users,  &  communities.  Utilizing  creativity,  diverse  skills  and   experience  we  effectively  manage  and  produce  a  superior  product.  

6.2 Colons


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Colons are mistakenly thought to be needed before every series or list. However, a colon should only be used if the sentence before it is a complete sentence. Chicago recommends in 6.65 apply a simple test to know when a colon should be used. If it merits “a colon, the words that introduce a series or list must themselves constitute a grammatically complete sentence.”

Examples: Through the  infusion  of  new  capital,  URIF  will  generate  a  greater  demand  for  business   services  and  employment  across  Utah's  broad  economic  spectrum  and  will  accomplish   this  by  (directly  goes  into  list  without  a  colon).   NOT Through  the  infusion  of  new  capital,  URIF  will  generate  a  greater  demand  for  business   services  and  employment  across  Utah's  broad  economic  spectrum  and  will  accomplish   this  by:  

6.3 Typographer’s quotation marks In published writing directional quotation marks or also called “curly” quotation marks are preferred over unidirectional quotation marks in writing. Examples: Selecting and financing, either on a “stand alone” basis or through leveraged resources, qualified "for profit" business projects within the state of Utah. NOT Selecting and  financing,  either  on  a  "stand  alone"  basis  or  through  leveraged   resources,  qualified  "for  profit"  business  projects  within  the  state  of  Utah.  

6.4 Slashes to Signify Alternatives In many documents slashes are used to represent alternatives such as he/she and and/or. These however cause the documents to look less aesthetically pleasing and may cause confusion. Avoid slashes as alternative for better clarity and consistency in documents. Examples: The EB-­‐5  Green  Card  Program  offers  a  green  card  for  the  applicant,  his  or  her  spouse,   and  all  unmarried  children  under  the  age  of  21.   NOT The  EB-­‐5  Green  Card  Program  offers  a  green  card  for  the  applicant,  his/her  spouse,   and  all  unmarried  children  under  the  age  of  21.  


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6.5 Parentheses with other punctuation Chicago recommends, “A period precedes the closing parenthesis if the entire sentence is in parentheses; otherwise it follows.” When deciding whether a period should go in the parenthesis or outside, make sure all the parenthetical matter is its own sentence. If it is not, put the period outside the parenthesis. Examples: Apply for  U.S.  citizenship  optional  (60  months  after  U.S.  entry).     NOT Apply  for  U.S.  citizenship  optional.  (60  months  after  U.S.  entry.)  

6.6 Commas in pairs

To avoid confusion, whenever a comma is used to set off a particular element such as a city from a state or a date from the year, there must be another comma after the end of the phrase. Examples: The popular  destination  of  Garden  City,  Utah,  is  the  site  for  the  Water’s  Edge  at  Bear   Lake  project.     NOT   The  popular  destination  of  Garden  City,  Utah  is  the  site  for  the  Water’s  Edge  at  Bear   Lake  project.  

6.7 Lists and Outlines

Be consistent with how you construct vertical lists. If you use bullets on a list, make sure to use bullets on all your outlines. Chicago recommends in 6.121 that “where similar lists are fairly close together, consistent treatment is essential.”

7 Spelling, Distinctive Treatment of Words, and Compounds 7.1 “Scare Quotes” Sometimes quotations are used around a word to show that it is considered slang or nonstandard in the particular context of the sentence it is in. Because Utah Regional Investment Fund focus is on a foreign audience, such terms should be avoided to make the language clear in the document that might not understand nonstandard words used in the English language. Examples: On a  digital  music  player,  a  music  file  is  really  just  a  separately  encoded  file  in  a   directory.  


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NOT On a  digital  music  player,  a  “track”  is  really  just  a  separately  encoded  file  in  a   directory.     7.2 Line Breaks, Dividing After a Vowel At a line break, a word is best divided how it would normally be announced and after a vowel. In the case of diphthongs, both vowels are treated as one vowel such as the eu in aneurysm (Chicago 7.34).

Examples: The EB-­‐%  Green  Card  for  Immigrant  Inve-­‐   stors  is  a  United  States  vise  created  by  the   immigration  Act  specifically  for  obtaining     an  EB-­‐5  Green  Card.  

NOT The EB-­‐%  Green  Card  for  Immigrant  Inves-­‐   tors  is  a  United  States  vise  created  by  the   immigration  Act  specifically  for  obtaining     an  EB-­‐5  Green  Card.  

8 Names and Terms 8.1 Legislative and Deliberative Bodies Chicago notes in 8.61, “The full names of legislative and deliberative bodies, departments, bureaus, and offices are capitalized. Adjectives derived from them are usually lowercased, as are many of the generic names for such bodies when used alone.” Unless it is a specific name of a company or term, the term is usually lowercased. Examples:

The EB-­‐5  visa  investor  program  in  the  state  of  Utah  provides  opportunities  to  invest  in   Utah's  commercial  enterprise  and  the  creation  of  American  jobs.   NOT The  EB-­‐5  visa  investor  program  in  the  state  of  Utah  provides  opportunities  to  invest  in   Utah's  commercial  enterprise  and  the  creation  of  American  Jobs.     8.2 Institutions and Companies


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Names of specific companies, institutions, departments, and the like are capitalized even when used in its shortened form. However, generic terms or broad references to a type of company, institution or department is usually lowercased. Examples: Regional centers  are  approved  by  the  U.S.  Citizenship  and  Immigration  Services   (USCIS).   NOT Regional  Centers  are  approved  by  the  U.S.  Citizenship  and  Immigration  Services   (USCIS).  

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