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Philippine Rice Self-Sufficiency Plan (PRSSP)

Effective Oral Presentation


Glossophobia is NOT a factor!


Overvie w 

Part 1: Importance of Good Public Speaking Skills  

Protocols in public speaking Basic information before a public speech

Part 2: Take the Terror Out of a Talk  

Turning nervousness into a positive force Relaxation techniques

Philippine Rice Self-Sufficiency Plan (PRSSP)


Overvie w 

Part 3: Introducing the Speaker 

An excellent introducer

Part 4: Organize Your Speech    

Dale Carnegie formula How to turn off your audience Fillers/repetitive words Speaking with conviction

Philippine Rice Self-Sufficiency Plan (PRSSP)


Overvie w 

Part 5: Conclusion: A question of Ethos 

Some pointers:  Long before your speech  During your speech  After your speech

Philippine Rice Self-Sufficiency Plan (PRSSP)


Part 1

Importance of good public speaking skills

Philippine Rice Self-Sufficiency Plan (PRSSP)


Public speaking defined 

Act or process of making public speeches.

Act, art, or process of making effective speeches before an audience.

Art of effective oral communication with an audience.

Philippine Rice Self-Sufficiency Plan (PRSSP)


Importance of good public speaking skills Good public speaking = Effective leadership e.g. Martin Luther King, Jr., Adolf Hitler, Barack Obama, etc.

Philippine Rice Self-Sufficiency Plan (PRSSP)


Importance of good public speaking skills ď Ž

Confident speaking brings great reward ď Ž Requires commitment to self-improvement


Protocols in public speaking 

Brief introduction

Lead the applause after introduction

Don’t leave the lectern unattended (introducer)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Protocols in public speaking     

Establish protocol – handshake Power dressing Use appropriate language Smile! Thanks, but no thanks!

Philippine Rice Self-Sufficiency Plan (PRSSP)


Basic information before a public speech 

Event 

Purpose of the meeting?

Regular or special meeting?

Is meeting serious or light?

Is your talk the main attraction?

Philippine Rice Self-Sufficiency Plan (PRSSP)


Basic information before a public speech 

Format 

What is the agenda for the day?

General session? Breakout session?

Delivering before, during, or after meal?

Time of your speech?

Other speakers, their topics, opposite views?

What occurs before/during/after your speech?

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Questions?

Philippine Rice Self-Sufficiency Plan (PRSSP)


Part 2

Take the terror out of a talk

Philippine Rice Self-Sufficiency Plan (PRSSP)


Take the terror out of a talk 

Knowledge about nervousness Common  A little nervousness is good  A lot is bad Uncommon  Appear calm no matter how nervous  Audience thinks you are confident

Philippine Rice Self-Sufficiency Plan (PRSSP)


Turning nervousness into a positive force 

Experience –give speeches repeatedly to reduce fears/build confidence

Mental rehearsal – “positive self-talk”  Dispute irrational thoughts  Use personal affirmations  I’m the greatest!  I’m an expert!  I’m excited about my presentation!  I’m prepared!  I communicate with power, polish, and pizzazz! Philippine Rice Self-Sufficiency Plan (PRSSP)


Turning nervousness into a positive force 

Imagine the worst scenario  Face fear directly  Not the end of the world  Correct mistakes and continue

Philippine Rice Self-Sufficiency Plan (PRSSP)


Turning nervousness into a positive force 

 

Audience’s first impression is made within the first 3 seconds of appearance. “I look better that I feel.” “The audience wants me to succeed.”

Philippine Rice Self-Sufficiency Plan (PRSSP)


Turning nervousness into a positive force Mental preparation 

“A mistake will not matter much.”

“The single best way is to prepare properly…and I have!”

Philippine Rice Self-Sufficiency Plan (PRSSP)


Turning nervousness into a positive force Physical preparation       

Don’t eat dairy/drink milk the night before speech. Dress to impress. Go to the CR a half-hour before the speech. Shake up your hands. Deep breathing. Vocal exercises. Be confident!

Philippine Rice Self-Sufficiency Plan (PRSSP)


Relaxation techniques 

Breathing

Stretching

Self-massage

Moving around

Progressive muscle relaxation

Philippine Rice Self-Sufficiency Plan (PRSSP)


How to turn off your audience 

Tap/blow into the mike

Long time to get into the meat of presentation

Spend no time researching the audience so that you speak over their heads, or speak down to them

Make repeated reference to sports especially when the audience is primarily female

Read from notes/script

Philippine Rice Self-Sufficiency Plan (PRSSP)


How to turn off your audience 

Fiddle with AV equipment

Too much pacing

Commercials about some products/services

Speech overtime

Philippine Rice Self-Sufficiency Plan (PRSSP)


How to turn off your audience  Put down the questioner because you didn't like the question  Close abruptly, and with something undramatic such as "thank you"

Philippine Rice Self-Sufficiency Plan (PRSSP)


How to turn off your audience Fillers/repetitive Words But I mean You see Well UmmYeah Actually Right I guess Basically And Ok, ok Uhh Ahhs

Philippine Rice Self-Sufficiency Plan (PRSSP)


Part 3

Introducing the Speaker

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An excellent introducer 

Introduces topic/title of talk clearly

Points out relevance of the topic

Establishes speaker’s credentials

Pronounces speaker’s name clearly

Leads the applause

Welcomes the speaker onstage

Philippine Rice Self-Sufficiency Plan (PRSSP)


Introducing the speaker Introduction – critical to speaker’s success 

A good Introduction  Sets the tone for the speaker  Creates a positive friendly environment  Establishes a bond between speaker-audience

Philippine Rice Self-Sufficiency Plan (PRSSP)


Introducing the speaker Effects of a poor introduction 

The speaker has to:  Clear up misunderstandings  Clarify what his/her topic is about  Inform the audience of the relevance of his/her topic  Catching the audience’s attention

Philippine Rice Self-Sufficiency Plan (PRSSP)


Part 4

Organizing your speech

Philippine Rice Self-Sufficiency Plan (PRSSP)


Organize your speech Introduction 

Be dramatic

Inject humor

Tell a story

Pose a question

Philippine Rice Self-Sufficiency Plan (PRSSP)


Organize your speech Why organize? 

Well-organized speeches are: 

more pleasing

easier to understand

easier to remember

more credible

Philippine Rice Self-Sufficiency Plan (PRSSP)


Organize your speech 

OPENING – Point of contact 

Tell a personal incident

Use a daring/startling statement

Inject humor

Quote a famous person/book

Reference a news event or local happening

Reference a historical event

Philippine Rice Self-Sufficiency Plan (PRSSP)


Organize your speech 

BODY – Develop your central idea 

Use formal outline

Use a dramatic/emotional story to make the point unforgettable

Use easy-to-understand illustrations/analogies

Point out specific examples

Cite authorities (popular/expert or both)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Organize your speech 

CONCLUSION 

Summarize main points

Write your own conclusion

Refrain from adding new points

Leave ‘em a witty line

End on time

Philippine Rice Self-Sufficiency Plan (PRSSP)


Dale Carnegie’s Formula 

Topic  Exact title of talk  Elaborate on topic

Importance  Connect the topic with the interests of the audience

Speaker  Qualifications  Speaker’s name

Philippine Rice Self-Sufficiency Plan (PRSSP)


Speaking with Conviction 

Persuasion is shown by  Depth of conviction  Enthusiasm  Eye contact  Facial expressions  Vocal variety  Tone  Energy in gestures and body movements

Philippine Rice Self-Sufficiency Plan (PRSSP)


Speaking with Conviction

Lack of conviction results to:  Inattentive audience  Doubtful audience  Lost credibility

Philippine Rice Self-Sufficiency Plan (PRSSP)


Speaking with Conviction 

Vocal variety/use of words 

Explore the use of voice, volume, pitch, rate, and quality as assets to your speaking Use effective words to tell a story, convey an idea, feeling, or describe an object Write for the ear - read your speech out loud to help you listen for the "music" in your speech Philippine Rice Self-Sufficiency Plan (PRSSP)


Part 5

More Power to the Point (Basics of Powerpoint Presentation)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Why powerpoint?  

Saves printing on plastics More vibrant slides   

Allows for dynamic content  

Free use of color Clip art Different font styles Animations Multi-media inserts

Can change slides up to last minute

Philippine Rice Self-Sufficiency Plan (PRSSP)


7 deadly sins of Powerpoint presentation 1. Slide transition and sound effects 2. Standard clipart 3. Presentation templates

Philippine Rice Self-Sufficiency Plan (PRSSP)


7 deadly sins of Powerpoint presentation 4. Text-heavy slides The Philippines’ total rice stock inventory has reached 1.81 million metric tons as of August 31, enough to last 54 days based on the national daily consumption of 33,100 MT. This level was higher by 41.8 percent compared to a year ago level of 1.28 million MT, but lower by 11.38 percent than the previous month’s 2.04 million MT. Given the current stockpile, the expected import arrivals and harvests in the second half of the year, the National Food Authority (NFA) expects about one million MT in ending rice inventory this year. Philippine Rice Self-Sufficiency Plan (PRSSP)


7 deadly sins of Powerpoint presentation 

Even deadlier slide The Philippines’ total rice stock inventory has reached 1.81 million metric tons as of August 31, enough to last 54 days based on the national daily consumption of 33,100 MT. This level was higher by 41.8 percent compared to its year ago level of 1.28 million MT, but lower by 11.38 percent than the previous month’s 2.04 million MT. Given the current stockpile, the expected import arrivals and harvests in the second half of the year, the National Food Authority (NFA) expects about one million MT in ending rice inventory this year. Philippine Rice Self-Sufficiency Plan (PRSSP)


7 deadly sins of Powerpoint presentation 

Even deadlier slide The Philippines’ total rice stock inventory has reached 1.81 million metric tons as of August 31, enough to last 54 days based on the national daily consumption of 33,100 MT. This level was higher by 41.8 percent compared to its year ago level of 1.28 million MT, but lower by 11.38 percent than the previous month’s 2.04 million MT. Given the current stockpile, the expected import arrivals and harvests in the second half of the year, the National Food Authority (NFA) expects about one million MT in ending rice inventory this year. Philippine Rice Self-Sufficiency Plan (PRSSP)


Weak Slide PRIMARY CONCERNS –

FIELD JOINT – HIGHEST CONCERN 

EROSION PENETRATION OF PRIMARY SEAL REQUIRES RELIABLE SECONDARY SEAL FOR PRESSURE INTEGRITY  IGNITION TRANSIENT – (0-600 MS)  (0-170 MS) HIGH PROBABILITY OF RELIABLE SECONDARY SEAL  (170-330 MS) REDUCED PROBABILITY OF RELIABLE SECONDARY SEAL  (330-600 MS) HIGH PROBABILITY OF NO SECONDARY SEAL CAPABILITY


7 deadly sins of Powerpoint presentation 5. The “Me” paradigm 6. Reading 7. Faith in technology

Philippine Rice Self-Sufficiency Plan (PRSSP)


Background • Avoid backgrounds that are distracting or difficult to read from. • Always be consistent with the background that you use.


Avoid using PowerPoint for small and intricate diagrams

This would be better given as a handout.

Source: http://tangentsoft.net/wskfaq/articles/bitmaps/state-diagram-small.gif


Using color 

Using a font color that does not contrast with the background color is hard to read. Using color for decoration is distracting and annoying. Using a different color for each point is unnecessary. 

Using a different color for secondary points is also unnecessary.

Trying to be creative can also be bad.

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 

 

Sharp contrast between fonts and background Sharp contrast = easy to read Poor contrast = hard to read

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 

Use italics sparingly Italics 

  

In presentations, italics are similar to script type fonts Avoid if possible Use only for emphasis Bold font for italicized words

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 

Avoid script type fonts 

Difficult to read

Example: For thesecond month in a row, theNFA depositoriesheld thebiggest volumeof 872,200 MT, followed by the household stocksof 699,700 MT and commercial stocksof 238,600 MT. Usually, stocksheld by householdscomprise thebulk of thecountry’sricestockpile.

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 

Use large fonts for readability 

Reference listings, logos = 14 points

Maintain font size at 18

Preferable font size = 24 points

Large font size = good Practice = less text on screen

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 

CAPS & lower case 

Typeset in lower case Reads more quickly  Words recognized by their shape 

Example: TYPE

Type

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10 most common presentation mistakes 1. 2. 3. 4. 5.

You don’t know your topic! Slides are NOT your presentation T.M.I (Too much information) Poorly chosen design template/theme Electrifying color choices

Philippine Rice Self-Sufficiency Plan (PRSSP)


Font tips for presenters 6. Poor font choices 7. Extraneous photos/graphs 8. Too many slides 9. Different animations on every slide 10. Hardware malfunctions

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Part 6

Conclusion: A Question of Ethos(Points to Remember)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Ethos: Definitions 

Disposition, character, or fundamental values peculiar to a specific person, people, culture, or movement. – American Heritage Dictionary

Distinguishing character, sentiment, moral nature or guiding beliefs of a person. – Merriam-Webster’s Online Dictionary

Persuasive appeal based on the character or projected character of the speaker or writer. – About.com

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Ethos: Four Dimensions 1. Trustworthiness  Does your audience believe you as a trusted person to tell the truth? 2. Similarity  Does your audience identify with you? 3. Authority  Do you have formal/informal authority relative to your audience? 

Reputation  How much expertise does your audience think you have in the field? Philippine Rice Self-Sufficiency Plan (PRSSP)


Pointers to Remember 

Long before your speech: 

Be a good person (Trustworthiness)

Develop expertise in topics you speak about (Reputation)

Market yourself (Reputation)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Points to Remember 

Long before your speech: 

Analyze your audience (Similarity)

Show up early to welcome the audience (Trustworthiness)

Share event experience with audience (Similarity)

Highlight ethos in marketing materials (All)

Highlight ethos in introduction (All)

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Audience Analysis

Analysis – who are they? How many? Understanding – audience’s knowledge of the subject? Demographics – age, sex, educational background? Interest – Why are they there? Environment – Where will I stand? Needs – What are the audience’s/speaker’s needs? Customize – specific needs? Expectations – what do they want to learn/hear? Philippine Rice Self-Sufficiency Plan (PRSSP)


Points to Remember 

During your speech: 

Tell stories/anecdotes to show your consistency with your message (Trustworthiness)

Use language familiar to your audience (Similarity)

Use visuals/examples that resonate with your audience (Similarity)

Choose quotations/statistics from right sources (All)

Reference people in the audience or events earlier in the day (Similarity)

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Vivid words

See

Words should appeal to the senses

Help the audience to: Feel

Taste Hear Smell


Watch for jargons ď Ž

Use jargons only when people are familiar with those terms. Examples: Jargon

Better

Conceptualize

Imagine

Parameters

Limits

Viable

Possible

Outputs

Results Philippine Rice Self-Sufficiency Plan (PRSSP)


Points to Remember 

After your speech: 

Make yourself available to your audience (Similarity)

Follow through on promises made (Trustworthiness)

Philippine Rice Self-Sufficiency Plan (PRSSP)


Practice! Practice! Practice! 

Mirror, mirror on the wall!

Tape record/video tape

Gather friends and deliver your spiel

Rehearse small sections of speech

Memorize certain sections of speech

Ad lib, use gestures, establish eye contact Philippine Rice Self-Sufficiency Plan (PRSSP)


Public speaking is not optional, and for confidence to be genuine in public speaking, you must be true to your convictions.

Philippine Rice Self-Sufficiency Plan (PRSSP)


For every minute of speaking, I spend at least one hour for preparation. Sir Winston Churchill

Philippine Rice Self-Sufficiency Plan (PRSSP)


It is not the mountain we conquer, but ourselves. Sir Edmund Hilary


Glossophobia is NOT a factor! Good day!


Subject Matter Specialists Mr. Johnny Goloyugo, IRRI Mr. Julian Lapitan, IRRI Ms. Elsa Parot, ATI Ms. Arsenia Perez, DA Mr. Glenn Ilar, PhilRice Ms. Lea dR. Abaoag, PhilRice An Interagency collaborative effort in support to the DA’s Philippine Rice Self-Sufficiency Plan


Endof presentation


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