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Adobe Connect Meeting Training Facilitator Guide [Author Name]

Western Illinois University Malpass Library Macomb, IL By: Kari Busard

2011


Leader Guide

Table of Contents

Table of Contents INTRODUCTORY MATERIAL Getting Started

ii

About This Guide

ii

The Program In Perspective

v

Program Preparation Training At A Glance

vi vii

MODULES Welcome and Introductions ................................................................................................ 1 Welcome and Introductions ........................................................................................... 2 Section 1: Learning Goals .................................................................................................... 3 Section 1: Learning Goals ................................................................................................ 4 Section 2: Overview .............................................................................................................. 5 Section 2: Overview ......................................................................................................... 6 Section 3: Create a Meeting ................................................................................................. 8 Section 3: Create a Meeting............................................................................................. 9 Section 4: Pods ..................................................................................................................... 11 Section 4: Pods ................................................................................................................ 12 Section 5: Best Practices ..................................................................................................... 16 Section 5: Best Practices ................................................................................................. 17 Section 6: Q&A and Practice ............................................................................................. 19 Section 6: Q&A and Practice ......................................................................................... 20 Wrap Up ................................................................................................................................ 21

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Leader Guide

Getting Started

Getting Started About This Guide What’s the purpose of this guide? The facilitator guide will assist you in delivering the training on using Adobe Connect as a meeting forum.

What will I find in the guide? You will find a step-by-step sequence of presentation cues and materials. Each step will assist you in conducting the training.

How is this guide organized? Getting Started: Outlines the purpose and ideas within the Facilitation Guide About This Guide: Outlines the graphics you will find throughout the facilitator guide The Program in Perspective: Explains the need and use of the training Program Preparation: Provides details of preparing for the training Training at a glance: Timeline of each section Modules: Instructional information to conduct the training

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Leader Guide

Getting Started

About This Guide The following graphic cues are used to assist you in recognizing various steps This tells you the objectives if this portion of the training.

Module Purpose This tells you how long this portion of the training will last.

Time This tells you what materials you will need for this portion of the training.

Materials Required This tells you to transition to the next phase of the training.

Transition The following graphical cues tell you what you need to do: This will tell you when you should say something specific

Say This

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Leader Guide

Getting Started

About This Guide Check In with participants

Check In This will tell you when you need to use Adobe Connect to demonstrate something

Show Adobe Connect This will tell you when to use the PowerPoint Presentation

Show PowerPoint This tell you when to handout information to the learners

Give Handout This tells you to provide the learners with the evaluation Give Evaluation Other Graphic Cues This will give you a note

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Leader Guide

Getting Started

The Program In Perspective Why have Adobe Connect Training? This presentation will Serve Western Illinois University’s need for an instructive module that shows the benefits and uses of Adobe Connect in order to continue providing the program to the campus’s faculty and staff as part of a grant program.

Learning Objectives After completing this program, participants will be able to: 

Access Adobe Connect

Set up a meeting in Adobe Connect

Invite Attendees to the meeting

Use various features within a meeting

Program Timing 60 - 90 minutes Number of Participants 8-10 face-to-face participants. Unlimited virtual participants.

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Leader Guide

Getting Started

Program Preparation Required Materials 

Facilitator Guide

Participant Guide

Computer

Evaluation

Room Set-Up

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Room for 10 -20 people

Lap tops for participants

Audio Equipment

Computer and projector for facilitator (make sure all are turned on and have internet access)

Online access for participants and facilitator

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Leader Guide

Training At A Glance

Training At A Glance Time

Module

5 Minutes

Welcome and Introductions

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5 Minutes

Section 1: Learning Goals

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5 Minutes

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5 Minutes

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Participants learn how to set up an Adobe Connect training session within Adobe Connect.

20 Minutes

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5 Minutes

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15 Minutes

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5 Minutes

Wrap Up

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Description

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Leader Guide

Welcome and Introductions

Welcome and Introductions Purpose The purpose of this module is to provide an opportunity for introductions and for the participants to learn more about the training session.

Time 10 minutes

Materials Needed ď Ž

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Printed Agenda

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Leader Guide

Welcome and Introductions

Welcome and Introductions Sean Cordes will begin the training by explain the administrative functions and need to Adobe Connect and the purpose of Adobe Connect Training. He will introduce the facilitator. Distribute Training Agenda.

Transition to the Section 1: Learning GoalsSection 1: Learning Goals

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Leader Guide

Section 1: Learning Goals

Section 1: Learning Goals Purpose The purpose of the Section 1: Learning is to give an overview of the training and to communicate what the learners will be learning.

Time 5 minutes

Materials Needed

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PowerPoint

Computer

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Leader Guide

Section 1: Learning Goals

Section 1: Learning Goals Show PowerPoint Presentation: Slide 1

Show PowerPoint Presentation: Slide 2

Discuss what the goals of the training are: 1. Access Adobe Connect 2. Learn Adobe Connect functions and attributes 3. Learn Video and Audio capabilities 4. Learn Best Practices for Virtual Classrooms

Transition to the Section 2: Adobe Connect Overview

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Leader Guide

Section 2: Overview

Section 2: Overview Purpose The purpose of the Section 2: Overview is to explain the uses of Adobe Connect and how they relate to the learners

Time 5 minutes

Materials Needed

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PowerPoint

Computer

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Leader Guide

Section 2: Overview

Section 2: Overview Show PowerPoint Presentation: Slide 3

Discuss what the Overview of Adobe Connect: 1. What is Adobe Connect? 2. How can I use Adobe Connect? 3. What are the benefits of Adobe Connect over other virtual software? Show PowerPoint Presentation: Slide 4

What is Adobe Connect 1. A web conferencing tool for online meetings, eLearning, and webinars 2. Uses Flash-enabled web browser and an Internet connection to participate in synchronous online sessions. 3. Many instant features to make your web conferencing experience easy and efficient Show PowerPoint Presentation: Slide 5

How can I use Adobe Connect? 1. Meetings  Conduct multi-participant meetings with video and audio features 2. Online Classrooms  Teach students from all over the world using file sharing 3. E-learning  Hold seminars for a wide audience with file sharing © 2011

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Leader Guide

Section 2: Overview

Section 2: Overview Show PowerPoint Presentation: Slide 6

How does it compare? 1. Share the graph comparing other web conferencing tools

So let’s now get a hands on look at how to use Adobe Connect and learn about the functions of the program.

Check In: Make sure that all participants have computers on and access to the internet

Transition to the Section 3: Create and Adobe Connect Meeting

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Leader Guide

Section 3: Create a Meeting

Section 3: Create a Meeting Purpose The purpose of the Section 3: Create a Meeting is to demonstrate how to set up a meeting within Adobe Connect and how to use the functions within the program

Time 10 minutes

Materials Needed

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PowerPoint

Computer

Internet Access

Adobe Connect Meeting

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Leader Guide

Section 3: Create a Meeting

Section 3: Create a Meeting Show PowerPoint Presentation: Slide 7

Discuss the overview of the Section: 1. Set-Up 2. Meeting Roles 3. Meeting Functions and Attributes 4. Video and Audio Capabilities Show PowerPoint Presentation: Slide 8

Set up 1. All online 2. Sign in

Show PowerPoint Presentation: Slide 9

Create a Meeting 1. Create a new meeting  Specify Date and Time  Describe your meeting  Set user access 2. Share the URL with your participants 3. Now just wait for them to join! 4. EASY AS PIE!

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Leader Guide

Section 3: Create a Meeting

Section 3: Create a Meeting Demonstrate how to create a meeting

Show PowerPoint Presentation: Slide 10

Meeting Roles 1. 2. 3. 4.

Host Presenter Participant Give “School” Example

Show PowerPoint Presentation: Slide 11-13

Meeting Roles 1. Discuss each Role individually

Check In: Make sure learners know what role I am and what role they are for training purposes today Check In: Make sure all learners see the adobe connect platform

Transition to the Section 4: Pods

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Leader Guide

Section 4: Pods

Section 4: Pods Purpose The purpose of the Section 4: Pods is to explain and demonstrate the specific functions available in Adobe Connect

Time 20 minutes

Materials Needed

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PowerPoint

Computer

Internet Access

Adobe Connect Meeting

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Leader Guide

Section 4: Pods

Section 4: Pods Show PowerPoint Presentation: Slide 14

Discuss the overview of Pods 1. Present information  File sharing (ex: Word Document, PowerPoint  Share Desktop  Direct Participants to Websites 2. Interact with Participants  Create a Poll  Have a Q & A  Chat Continue PowerPoint Presentation: Slide 15

Video and Audio 1. Broadcast Video and Audio to all attendees 2. Choose one or the other 3. Control audio and video of attendees Show the Pods dropdown menu and Video Show where to control attendees video and audio

Continue PowerPoint Presentation: Slide 16

Recording 1. Record your meeting or training in 1-click 2. Allows attendees to review information on their own 3. Share your session in other venues  YouTube  Conferences  Networking © 2011

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Leader Guide

Section 4: Pods

Section 4: Pods Show the where the recording feature is located.

Continue PowerPoint Presentation: Slide 17

Share 1. Bring in PowerPoint 2. Word 3. Whiteboard 4. Files Show the Pods dropdown menu and Share feature Show Whiteboard Show Computer Screen

Continue PowerPoint Presentation: Slide 18

Attendee list 5. View who is in the room 6. Change various privileges for each attendee 7. Change access rights 8. Change Raise Hand Show the Pods dropdown menu and Attendee List Show how to access options

Continue PowerPoint Presentation: Slide 19

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Leader Guide

Section 4: Pods

Section 4: Pods Chat 1. 2. 3. 4.

Chat with participants while conducting the training Answer questions Clarify confusion You or a moderator can monitor chat

Show the Pods dropdown menu and Chat 1. Ask the learners to enter their name into the chat feature 2. If you have any questions during the presentation please type them here and we will address them during the Q&A portion of the training Continue PowerPoint Presentation: Slide 20

Note 1. Functions just like Word  Share a note with attendees  Talking point to discuss later  Extra information for your attendees  Information they can view on there own at a later date  Extra Resources Show the Pods dropdown menu and Notes Type in this note: “ Thank you for attending today’s training. Next we will learn about how to conduct a poll ” Continue PowerPoint Presentation: Slide 21

Poll 1. Create your own Poll 2. Choose your own topic and create your own answers  Multiple Choice  Multiple Answers 3. Track Responses

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Leader Guide

Section 4: Pods

Section 4: Pods Show the Pods dropdown menu and Poll Ask learners to participate in these polls: Type in this multiple choice Poll: Coke or Pepsi Type in the multi answer poll What Color(s) do you like? (choose all that apply) Red, Orange, Yellow, Green, Blue, Purple, Black, White Continue PowerPoint Presentation: Slide 222

Weblinks 1. Direct attendees to a website in one click 2. Adobe Connect automatically opens your desired webpage on all attendees desktops Show the Pods dropdown menu and Weblinks Type www.wiu.edu into weblinks Type www.adobe.com into weblinks

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Leader Guide

Section 5: Best Practices Transition to the Section 5: Virtual Classroom Best Practices

Section 5: Best Practices Purpose The purpose of the Section 5: Best Practices is to shares thoughts with the audience about best Practices for conducting online training

Time 5 minutes

Materials Needed

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PowerPoint

Computer

Internet Access

Adobe Connect Meeting

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Leader Guide

Section 5: Best Practices

Section 5: Best Practices Show PowerPoint Presentation: Slide 23

Discuss the overview of Best Practices 1. Know Your Audience 2. Have a Presentation Style Show PowerPoint Presentation: Slide 24

Know Your Audience 1. Know Your Audience  What does your audience already know  What is their role? (Faculty, Students, Administration) o Determines content you include and the amount of explanation provided Continue PowerPoint Presentation: Slide 25

Your Presentation Style 1. Holding Attention  Think about what you find appealing?  Take from TV, Radio shows 2. Classroom to Online  Stories: Keep them brief and relevant  Practice until you are comfortable with the content  Have visual content – video, photos, websites. Have more than you need  Announce if you need a minute for technical difficulty, or to find something  Briefly introduce your self via video – allows attendees to connect to you  Ask users to introduce themselves via chat or poll

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Leader Guide

Section 5: Best Practices Transition to the Section 6: Q&A and Practice

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Leader Guide

Section 6: Q&A and Practice

Section 6: Q&A and Practice Purpose The purpose of the Section 6: Q&A and Practice is to allow the audience and chance to use the software at their own pace, view the set up as a presenter and to ask any questions they have. Time 15 minutes

Materials Needed

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PowerPoint

Computer

Internet Access

Adobe Connect Meeting

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Leader Guide

Section 6: Q&A and Practice

Section 6: Q&A and Practice Show PowerPoint Presentation: Slide 26

Q&A and Practice Explain that this is a time to do the following 1. Practice interacting with the various pods 2. Practice using the software as a Presenter 3. Ask questions Show PowerPoint Presentation: Slide 27 (Timer Slide)

Make sure participants know there is an evaluation Ask them not to leave until it is completed

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Leader Guide

Wrap Up

Wrap Up Purpose The purpose of the Wrap Up is to summarize the training and provide the course evaluation

Time 5 minutes

Materials Needed 

PowerPoint

Computer

Internet Access

Adobe Connect Meeting

Printed Evaluation

Handout Evaluation

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Adobe Connect Facilitator Guide  

Adobe Connect Facilitator Guide