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ANNUAL REPORT

2013


The 160,000 images digitised by the National Library for the Finnish Wartime Photograph Archive service are now available to anyone. The service can be accessed at www.sa-kuva.fi.

The Finna information search service brings together the collections of Finnish archives, libraries, and museums for the first time. A Finna Day event was held in October. Walk in at www.finna.fi.

Timo Honkela was appointed as Finland’s first Professor of Research into Digital Information.

The National Library opened a unique digital collection of kindred language resources for public use. The collection can be accessed at fennougrica. kansalliskirjasto.fi.

Ephemera augmented the National Library’s digital supply; the resources can be accessed by researchers, students, and the public through the DORIA database at www.doria.fi. 2

A portion of the historical Aunus Radio record collection was donated to the National Library. The discs were new finds for the National Library’s collection of domestic recordings.

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The renovation of the National Library’s main building designed by C.L. Engel began in June, and a new customer entrance was opened at Fabianinkatu 35.

The National Library’s main exhibition during the year By the end of the year, was The Emerging World – Map Treasures from the the digi.kansalliskirjasto.fi service A.E. Nordenskiöld Collection. Implemented jointly with contained approximately 7.9 million pages the National Museum of Finland, the exhibition was of digitised resources. mounted at the Museum. The A nnual Re p o rt o f The Nat i o nal Li brary o f Fi nl and 2013

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Photos: Veikko Somerpuro © The National Library of Finland and University of Helsinki.

HIGHLIGHTS FROM 2013


VISION

Contents

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MISSION STATEMENT Besides securing the availability of the published national heritage for the community, the National Library produces and disseminates information content for citizens and society, and develops services jointly with the library network and other players in the information society.

VALUES Sanna Järvinen © The National Library of Finland

2 The National Library of Finland’s year 2013 as a picture 6 Director’s review 8 Spearhead projects in 2013 14 Partners and community relations 20 The National Library of Finland’s basic tasks 28 Exhibition activities 31 Donations 32 Resources and finance 36 Board and other administrative bodies 37 National and international interaction 39 Contact information

National treasures for all.

• We are professionals and we develop. • We work together. • We act openly and reliably. • Our national heritage is always present. • We promote access to information.

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Director’s review

Time for a new operational environment Independent Finland is preparing to celebrate its 100th year of independence in 2017. Finns have many reasons to be proud, and memory organisations are playing key roles in the support of this celebration. As the Director of the National Library, I would hope that memory organisations will figure prominently in these festivities as engines and content producers making visible the history we intend to celebrate. In practice, the online production of our entire 1900s resources for public use is a formidable challenge. Excellent agreements concluded with magazine and newspaper publishing houses for electronic deposits has enabled the National Library to digitise over seven million pages of newspapers, magazines, and ephemera. During the period of independence, Finland has had over 2,000 newspapers, most of which have not survived. “Official Finland” and “the other Finland” will become visible through these resources. Unfortunately, without a national copyright solution, we cannot produce any of these materials for online use. Currently underway at the National Library is an extensive project aimed at clarifying this historical journalistic field and exploring funding alternatives for retroactive digitisation. The festival year threatens to remain “half-baked” unless we are able to jointly arrive at a societal agreement that would allow the online posting of copyrighted materials. Here the memory organisations are wholeheartedly united. The irreversible shifting of the entire operational environment for library services to the network, enhanced by the launching of the new Finna portal, has sparked a lively discussion in which we have participated at blogit. kirjastot.fi. An outstanding concept that brings together the collections of all Finnish memory organisations in a single service, Finna is a key component of the new operational environment that aims at safeguarding the national heritage for customers operating electronically. Because our customers’ information environment has changed irrevocably, we must generate new solutions that provide our services cost-effectively. Now we must concentrate on generating publicly accessible content. It is significant and painstaking work related to the national identity. Finland’s objectives, however, differ significantly from, for example, Norway’s Bokhylla program, where the objective is the

100% digitisation of the national imprint. Our aim is to generate sensibly selected online entities that support study and research. Because digitisation is thus, if anything, more related to selection than rescue, we have been able to achieve excellent results with modest funding. Resource utilisation has continuously increased, as our annual statistics indicate. We could easily multiply the use of the materials by making additional essential collections available. Now has been the time to construct a new operational environment. During the year under review, the National Library has cooperated intensively with the Ministry of Education and Culture, other memory organisations, and the library network. The New Library System (NLS) is also part of this operational environment. The preparation for a new Legal Deposit Act aiming at electronic deposits is an important part of the renewal. The National Library is our society’s “last resort” that deposits many rarities and quite possibly a single item not found anywhere else. In the near future, the Library’s physical facilities will be subjected to substantial pressures as rents continue to rise. The Board is aware of this and requires the support and funding of a premises strategy to ensure that rare collections will not end up in substandard storage facilities, or that customer services will not become needlessly complex. The National Library, Mikkeli economic area, and the University of Helsinki successfully worked jointly to establish a professorship in the digital humanities sector; the position was filled at the end of the year. The task of the professor is to participate in the development of important electronic services and resources, and bring new perspectives to their funding. We are extremely enthusiastic about this and our expectations are high. It is thus a time of change. Words inspire, but it is the deeds that bring the hoped-for impressiveness. I quote one of the National Library’s employees: “The greatest fear is that we do nothing”. Well said. Let’s do it.

Veikko Somerpuro © The National Library of Finland

The National Library generates selected online content.

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Kai Ekholm, Director

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Spearhead projects in 2013 Digitisation enables the National Library to provide its resources and collections to a broad range of customers. Through Finna, the National Digital Library’s customer interface, the availability of resources in libraries, archives, and museums is improving every day. The National Library develops digitised library service solutions related to content production, systems configurations, descriptive information, and metadata.

Finland’s National Digital Library consists of online content accessed through the Finna information search service. The Finna service is intended for anyone seeking knowledge or experiences, and includes collection treasures as well as new research results.

Finna is a common online service for Finnish archives, libraries, and museums that brings together the memory organisations’ collections for the first time.

At the end of the year, Finna contained approximately 8 million files.

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The National Digital Library’s customer interface Finna has been designed jointly with Finnish libraries, archives, and museums. The open source code-based software utilised by the National Library for Finna’s technical implementation facilitates domestic as well as international cooperation in the development of the customer interface. The National Library is responsible for the development of Finna, and cooperates with the CSC – IT Center for Science regarding the long-term preservation of the national heritage.

Finna Day was celebrated on 22 October when the Finna national interface www.finna.fi was opened to the public. Currently visible are the first organisations from the library, archive, and museum sectors that have signed up for the service. Organisationally and sectorspecifically, the resources of the University of Jyväskylä Library, the National Library, and selected museums were made available for customer use. During the year under review, the customer organisations cooperated closely, and services and software were refined based on user feedback and the results of usability tests. A substantial number of libraries, archives, and museums will join the service in the near future. At the end of the year, Finna contained approximately 8 million files. During the year under review, Finna was publicised at numerous events domestically as well as outside Finland’s borders, where the service attracted interest and provoked widespread attention. Libraries, archives, and museums in Finland are already well acquainted with the service, and marketing work aimed at the general public continues. A beta version of the National Library’s own Finna interface was launched in October. Currently the service’s development work is concentrating on cus-

tomer service and search functions. At the end of the year, the Ministry of Education and Culture and Academy of Finland approved Finna for the National Research Infrastructure Roadmap. The objective of the New Library System (NLS) is to formulate an open source code-based system that serves all library sectors while creating a more comprehensive entity with the National Digital Library and the National Metadata Repository. Many libraries’ antiquated systems are reaching the ends of their life spans, and the libraries’ operational environment has changed. In December of 2012, the National Library sought all library sectors’ authorised funding from the Ministry of Education and Culture for the NLS project. The project began in 2013, and

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Cultural heritage online During the year, approximately one million text pages were digitised and made available for customer use at the National Library. All digitised newspapers and magazines, as well as ephemera digitised in previous years, can be accessed at digi.kansalliskirjasto.fi. Copyrighted materials can only be accessed at the National Library and other legal deposit libraries. Emphasis areas in 2013 focused on the digitisation of newspapers and the production of the Newspaper and Periodical Corpus of the National Library of Finland. During the year under review, a total of approximately 1,400 microfilm spools were imaged, equivalent to approximately 900,000 printed pages. The digitisation of periodicals published during the years 1810–1944 continued to the point where over 70% of the materials have now been digitised. Of the digitised periodicals, approximately 24% were in free online use; the equivalent figure for newspapers was approximately 66%. In 2013, 10.2 million page views were registered, a 24% increase compared to the previous year. For research purposes, materials selected by the scientific community will be digitised in the corpus project, and individualised enrichment methods for digitised resources will be developed. The Literature Bank is a pilot project for the National Digital Library’s Finnish literary fiction that began in September 2012 in cooperation with the University of Hel-

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sinki. In the project, digitised literary fiction is configured was developed in conjunction with the Literature Bank and to suit demanding research use; 600 works of literary Digitisation Project of Kindred Languages projects. The digitisation of the Turku Academy’s doctoral fiction were published in the DORIA service, and ARTO (Reference Database of Finnish Articles) was augmented dissertations continued to be implemented with financial support from the Ilkka and Ulla Paatero Fund. The towith over 6,000 references. In the Digitisation Project of Kindred Languages tal number of dissertations is slightly less than 5,000; of Finno-Ugric resources in the National Library’s collec- these, 1,781 can be accessed at the DORIA database. The techniques being developed in the Comellus tions were digitised and made available for customer use; copyright issues related to the materials were also clari- project enable a newspaper printed on paper to be transfied. The digitised materials, a total of 156 monographs, mitted in digitised form directly from publishers for customer use. At the same time, the newspaper include 17,000 pages of publications in the Mari, is microfilmed for long-term preservaMordvinic, Ingrian, and Veps languages. tion. The electronic deposit, receipt, The resources can be accessed from and transmission of newspapers are the Fenno-Ugrica collection at fenmodern, fast, and cost-effective nougrica.kansalliskirjasto.fi. ways to enhance the availability of The project’s cooperative digi.kansalliskirjasto.fi newspaper materials. The activpartners have been the National service, late 2013 ity is not governed by the Act on Library in St. Petersburg and the • Magazines 4.8 million pages the Preservation and Storage of Moscow-based copyright organCultural Materials, but is based on isation National Library Resource • Newspapers 3 million pages voluntary agreements reached with that researched copyrights. The • Ephemera 129,400 pages newspaper publishers. The European Kone Foundation’s language program Social Fund, (Leverage from the EU), the funded the project. South Savo Centre for Economic DevelopSpecial funding granted by the Minment, Transport, and the Environment, the City of istry of Education and Culture for cooperation among kindred cultures was used to build the Uralica Mikkeli, the National Library of Finland, and pilot media portal that brings together various libraries’ digitised re- houses are funding the project. During the pilot stage in 2013, the newspapers’ pdf file sources. As a search engine, the portal utilises the Finna search interface’s software. The Uralica portal’s cooper- format deposits, post-processing, transmission, and in parating libraries are the national libraries of Russia, Karelia, ticular metadata coverage were developed. Agreements and Udmurt, as well as the Niedersächsische Staats- und for the deposit of materials were concluded with media Universitätsbibliothek (Göttingen, Germany) and the houses and new newspapers joined the project. During the next stage, the intent will be to comprehensively apply Eesti Keele Instituut (Tallinn, Estonia). The so-called OCR editor, a research tool that facilitates new operational methods related to the deposit of various the editing of text materials recorded in electronic form, newspapers’ materials.

• During the year, approximately one million text pages were digitised and made available for customer use at the National Library • By the end of 2013, the digi.kansalliskirjasto.fi service contained 7.9 million pages • During the year, approximately 10.2 million pages of digitised resources were downloaded, an increase of 24% compared to the previous year

Veikko Somerpuro © The National Library of Finland

the library system’s requirement specifications and project plan for the years 2014–2018 were completed during the year under review. Providing significant support in the project is the NLS steering group established by the libraries’ network of experts. During the year under review, the NLS project also sought cooperative possibilities with organisations outside the library sector.

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Quantity of published digital material (million pages) 7,9 5,9

2011

6,8

2012

2013

Ephemera Magazines Newspapers

In the Digitalkoot project, crowdsourcing tools were integrated with the digi.kansalliskirjasto.fi service. The new tools enable users to mark articles, add metadata, and distribute them in social media. The Historical Newspaper Library of the National Library of Finland was also developed in connection with the project. The first technical platform for test use was completed in the summer of 2013, and the next version is being refined based on the test results; customer surveys and interviews were also utilised in the design. The crowdsourcing technical platform also facilitates the more extensive enrichment of digitised newspaper, magazine, and ephemera resources in the digi.kansalliskirjasto.fi service. The European Social Fund (Leverage from the EU) funded the project.

Growing significance of metadata and standards The development of descriptive metadata, particularly the support of Finnish libraries’ metadata work, is one of the National Library of Finland’s top priorities. The Library’s

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metadata work is becoming increasingly intertwined with development and training responsibilities related to the library sector’s standards, as well as participation in the development of international identifier systems. In the ONKI project, a national ontology service for data recorders’ use will be constructed during the period 2013–2016. The primary objective in 2013 was to construct the national ontology service Finto maintained by the National Library of Finland at www.finto.fi. At the end of the year, the National Library conducted a wide-ranging interview survey, aimed at the ontology service’s users, that mapped current and future development needs. The ontology service’s technology was also modernised, and the first ONKI Light software version was released. The ONKI project is based on joint funding provided by the Ministry of Education and Culture, as well as the Ministry of Finance. MELINDA is the National Metadata Repository and service provided to libraries that assembles descriptive metadata in a single location. The emphasis during the year under review was the development of a common cataloguing environment to boost the efficiency of resources’ findability; new libraries were also integrated as content producers. Two of the most important objectives related to enhanced interoperability and the sharing of know-how domestically and internationally. By the end of the year, most of the libraries at universities of applied sciences under the jurisdiction of the Ministry of Education and Culture had joined Melinda, and the piloting of public libraries continued. The production of the National Bibliography will begin at MELINDA in the spring of 2014. Preparations for the transition have been made by developing the National Bibliography production’s work processes and description practices.

The first version of the ASTERI authority database* was taken into use in early 2013, and its development continued based on feedback. During its first stage, ASTERI will cover glossaries and the National Bibliography’s name authorities. A questionnaire sent to other libraries gauging their willingness to participate is generating authorities in ASTERI, and pilot project candidates were selected based on the questionnaire. RDA (Resource Description and Access) is a new description standard for library resources that the National Library is preparing to adopt in Finland. The transition will take place gradually beginning in 2015, but the changeover phase in the entire Finnish library sector will continue until the 2020s. One essential factor facilitating the practical implementation of the new descriptive rules will be the New Library System (NLS), in whose planning the evolving descriptive process is being taken into account. Considerable progress was made in the Finnish translation of the RDA standard in 2013, and rules were refined. Experts from other memory organisations also assisted the National Library’s own translators. A national metadata ontology with harmonised terms and phrases was published in early 2013. Libraries have benefited from the metadata ontology, which reduces overlapping work and promotes interoperability. The use of common terms also improves the cost-effectiveness of information searches. An authority database is used to improve search results. Socalled authorised name forms on one hand bind various naming forms (for example different languages or different spellings) and on the other hand help differentiate persons with the same name or different meanings for the same concept (for example, “leading” in a company, music, or electrical technology) from each other.

*

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Stakeholder groups and community relations

Library-oriented services are developed in close cooperation with the library network.

International cooperation National libraries are effectively networked worldwide (CDNL) as well as throughout Europe (CENL), and the National Library actively participates in these networks’ activities. The Library’s representatives also function in the International Federation of Library Associations and Institutions’ (IFLA) divisions, and during the year under review, the National Library’s representative was elected Chairman of IFLA’s Newspaper Section. The Library is also represented in CENL and the IFLA’s Committee on Copyright and Other Legal Matters. The Association of European Research Libraries (LIBER) is a forum where Finnish library service development projects and their results can be presented to European colleagues. LIBER’s current Vice-President is a representative of the National Library of Finland. Europeana is a European joint venture aimed at the development of a pan-European portal that will enhance the availability and recognition of resources in libraries, archives, and museums. A substantial quantity of Finnish cultural heritage resources can also be accessed through the portal. Besides participating in the development of Europeana, the National Library is also a member of the three-year Europeana Newspapers project that will bring

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newspapers to the Europeana service. Approximately 130,000 pages of the National Library’s materials can be found in the Europeana Newspapers service. Visit the services at: www.europeana.eu www.europeana-newspapers.eu International digitising-related cooperation is also taking place in various expert groups. In the Digitalt samarbete i Norden network, discussions are underway with Nordic digitisation funders concerning the digitisation of minority materials; the National Library and National Library of Sweden are cooperating in a related project. Copyright issues are also being discussed cooperatively on a cross-Nordic basis. For its part, the MSEG (Member States Expert Group on Digitisation and Digital Preservation) is a high-level expert group in which the National Library’s Centre for Preservation and Digitisation is Finland’s second expert member. During the year under review, the National Library joined the ISNI (International Standard Name Identifier) system. The ISNI enables libraries to improve the quality and search capabilities of author-related authority data in libraries’ systems.

Since 2012, the National Library has served on the editorial board of the Scandinavian Library Quarterly. Published since 1968, the magazine covering the northern countries library field is also the voice of Scandinavian scientific libraries in the international library sector. Besides the National Library, Finland’s Ministry of Education and Culture also participates in the publication of the magazine whose primary function is to present timely matters concerning Nordic public and scientific libraries to the international library sector. Subscribers for the printed version can be found in approximately 50 different countries, and it also appears in digitised form at slq.nu.

National cooperation The production and development of services and the Finna interface for the library network are an essential part of the in-depth cooperation with the library network, other memory organisations, and stakeholder groups. During the fiscal year, customer guidance for library network services was developed, and particular attention was paid to cooperative mechanisms and enhanced interaction.

Veikko Somerpuro © The National Library of Finland

Internationality is a pervasive factor in the development of the National Library’s services and a prerequisite for the attainment of its strategic goals. Close cooperation at the national level is carried out with, for example, the library network and other memory organisations. Research cooperation promotes the Library, its services, and studies related to Finland’s national heritage resources. Joint ventures with educational institutions have also yielded extremely successful results. Fundraising and friendship activities support the National Library’s valuable collections, generate new partnerships, and play their own part in promoting the public’s awareness of the Library’s activities.

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Cooperation between the National Library, Kopiosto, newspaper publishing houses, and the Finnish Newspapers Association aims at making copyrighted newspaper materials available for wider use. Newspapers are among the most intensively utilised resources in the FENNICA database, and uncopyrighted newspapers are freely available for customer use through the Finnish Historical Newspaper Library 1771–1860. Participating in the pilot project “Availability of newspaper archives to magazine publishers and citizens” (2013–2016) are two national and two provincial newspapers. The goal of the project is to reach an agreement on the clarification of copyright issues and facilitate the newspapers’ availability to the broadest possible customer base. As planned, approximately 700,000 pages of pilot project newspapers from the period 1910–2010 will be digitised. The National Library and National Archives intensified their cooperation during the year. A cooperative group overseeing the protection of the Library’s collections’ promotes the preservation of the irreplaceably valuable

cultural heritage materials in the possession of the National Library and National Archives. The National Library’s Centre for Preservation and Digitisation in Mikkeli carries out diversified cooperation with local operators. The provincial and regional strategies of South Savo and Mikkeli have designated digitisation activities as an emphasis area, and regional digitisation cooperation is implemented by the Digitalmikkeli Consortium. Digitalmikkeli’s strategy for the periods 2014–2017 was formulated during the year, and the development of an overall digitisation and electronic archiving entity is one of its emphasis areas. Digitisation is also a common development target in the Mikkeli University Consortium’s strategy. An ESF project aimed at the development of the Centre for Preservation and Digitisation’s services continued with Aalto University’s Small Business Centre. During the last few years, the National Library has participated in the national Next Media eReading programme promoting the availability of domestic e-books in libraries. Over 100 fiction and non-fiction titles were

piloted for use in the Helsinki Metropolitan Area’s public libraries in 2013, and more than new 70 fiction titles were added to the book collection.

Research cooperation The National Library actively fosters research cooperation to support the understanding and dissemination of the published national heritage. Research projects developing the National Library’s primary functions are realised cooperatively; emphasis areas include collections research, book history as it relates to the Library’s resources, as well as the Library’s services and library network. The complete critical edition Jean Sibelius Works (JSW) project produced two volumes during the year under review: Lemminkäinen in two versions (I/12 a, I/12 b). Functioning since 1996, the project is publishing Sibelius’s oeuvre in its entirety, and by the end of 2013 a total of 22 works had appeared. Besides the National Library, the project’s publishers are the Sibelius Society and the German publishing house Breitkopf & Härtel. The National Library also initiated preparations related to Jean Sibelius’s 150th Anniversary Year 2015. The J. Sjögren’s Ephemerider diary project will result in an online edition of a historically unique journal furnished with critical annotations, comments, and indexes. The diary is preserved at the National Library, and its cleantyped edition encompasses 7,322 pages. The text digitised by the National Library has been proofread by several experts and the checking of the text continues. The Slavonic Library’s Futuristi Collection consists of publications in the Russian avant-garde artistic style. The works are fictional literature, visual art, or their combinations, and the materials date from the 1910s–1920s. The digitisation and conservation of the materials began in the autumn of 2013. During the project period a total of 5,700

pages and 44 volumes were digitised and conserved; the resources will be accessible for customer use through legal deposit workstations. The Autogenic Russian Avantgarde research project funded the digitisation. The National Library actively provides timely research themes, based on its resources and services, for students and researchers in various fields. Institutional and research cooperation is seen as mutually beneficial to both parties and well as society in general. Online library services’ research themes, as well as research cooperation opportunities, were presented during the year at the University of Oulu and the Turku University of Applied Sciences in units providing instruction in the library and information sectors. Demonstration project themes were transmitted to the University of Tampere, Turku Academy, as well as universities of applied sciences in the Oulu region and Seinäjoki. Three master’s theses and two demonstration projects for universities of applied sciences were completed during the year. Cooperation with institutes of higher education was carried out in connection with the National Library’s projects. In the spring of 2013, an assessment of the Finna national interface’s accessibility was assigned as project work in the Aalto University’s Interaction Design and Evaluation course. Finna’s usability working group implemented exercises where students assessed Finna’s service concept in the University of Tampere’s Information Studies and Interactive Media department’s online media design courses. The National Library facilitated the availability and further use of the data collected in connection with a national survey of library users by handing it over to the Finnish Social Science Data Archive, where it is available for research and teaching use. The data collected from the “Information at your Elbow!” online questionnaire in 2011was also utilised in the University of Tampere’s Information Studies and Interactive Media Department’s collection work courses. The National Library has actively cooperated with the

Veikko Somerpuro © The National Library of Finland

Veikko Somerpuro © The National Library of Finland

The Kirjastoverkkopäivät (“Library Network Days”) held in 2013 was a two-day event that brought together a large number of the library sector’s professionals. At the Finna Day held on 22 October 2013, the newest version of the Finna search service was introduced. During the year, four general expert seminars, including National Digital Library-related seminars for the archives and museum sectors, were also organised for the library sector. Over 80% of the National Library’s events could be attended via distance connections, an approximately 10% increase compared to 2012. During the year under review, recordings of the events also began to be posted on the National Library’s website. Developing descriptive standards for library resources is one of the National Library’s main responsibilities. The National Library coordinates a description group for national library resources charged with the task of developing descriptive rules according to international standards. In March, a total of 698 library network professionals attended the annual Kuvailun tiedotuspäivät event.

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Ilkka and Ulla Paatero Fund During the second project stage of the digitisation and cataloguing of the Turku Academy’s doctoral dissertations that began in the autumn of 2012, the remaining 60%, or approximately 2,700 doctoral dissertations, will be digitised for the DORIA database. As planned, the materials will be posted for customer use in 2015. The duration of the project is 3 years. Anu Karessuo Fund With the fund’s support, composition manuscripts were catalogued and 400 data records from music archives were transferred to the VIOLA database. Liisa Santala Fund The preliminary plan for a book history project was prepared for the years 2013–2016. Besides digitised sources, an online publication on book history will be produced.

The National Library of Finland/Tiina Lehmikoski-Pessa

The National Library’s Finland 100 programme In honour of Finland’s 100th year of independence, the National Library is launching an extensive digitisation programme and related fundraising effort. The Library’s objective is to create a comprehensive, inspirational, and interactive service covering its unique collections for all citizens. The entities to be digitised include Finnish music (such as vinyl LPs from the period 1955–1965 and the National Collection’s sheet music), political, social, and governmental history (such as acts and parliamentary documents) and literary culture (such as parchment fragments, printed lyrics, and children’s literature). The objectives of the Finland 100 programme will be to raise EUR 3 million by 2017 and find cooperative partners committed to the joint implementation of the project.

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University of Helsinki’s Professor of Book History and new interdisciplinary Cultural Heritage Studies Programme. The objective is to support the University’s teaching by providing materials presentations as well as other teaching aids.

Veikko Somerpuro © The National Library of Finland

Private Equity Funds

Fundraising and friendship activities The objective of fundraising and friendship activities is to support the preservation and conservation of the Library’s culturally and historically valuable collections, as well as facilitate their availability for customer use. Fundraising in 2013 focused on the planning of the Finland 100 campaign. An internal working group was established at the National Library to design the programme’s content and production. The objective is to raise at least EUR 3 million and attract organisations, companies, associations, and cooperating partners with whom the project can be implemented. During 2013, maps in particular were digitised from the Save a Book campaign’s materials, and “Maps and Atlases of Finland”, containing approximately 270 maps, was published in the DORIA database. The conservation of test recordings of the works of Jean Sibelius is also underway. Events presenting the Library’s collections and timely themes were arranged for the National Library’s Friends.

Communications As previously, the National Library of Finland’s Annual Report appeared as a Finnish-language print version, as well as English and Swedish-language pdf files online, and the Finnish-language Kansalliskirjasto magazine offered its readers 4 theme issues. The online English-language Bulletin, aimed at the National Library’s international partners, was published in August to coincide with the IFLA Confer-

The National Library’s Friends, Doctor of Social Sciences Sinikka Salo, the author and publisher Kai Linnilä, and Professor Mikko Viitasalo worked actively as the Library’s supporters.

on Facebook, passing the 1,600 friends mark by the end of the year. In October 2013, the National Library also opened a Twitter account @NatLibFi. A blog established to discuss writings, presentations, and news related to the National Library’s collections can be found at blogs.helsinki.fi/scriptaselecta. The Library’s extensive renewal of its website progressed during 2013 as planned. The project also solicited website’s users’ opinions with an extensive survey whose results were utilised in the formulation of the updated website concept. The Kirjastoverkkopäivät (“Library Network Days”) held in 2013 was a two-day event that brought together a large group of library sector professionals. At the Finna Day media event held on 22 October 2013, the newest version of the Finna search service was introduced, and a separate press conference was held. During the year under review, recordings of the events also began to be posted on the National Library’s website.  

ence. A newsletter for the library network was posted on the Library’s website quarterly, and the online Tietolinja magazine for professionals in the library and information sectors was published in June and December. The National Library’s visibility in the mass media was evaluated with a purchased media tracking service. By the end of the year, a total of 492 media hits had been registered, a substantial increase compared to the previous year. The popular Saima Harmaja and Emerging World exhibitions attracted the most media attention. By the end of November 2013, the National Library’s website kansalliskirjasto.fi and its language versions had registered a total of 1,184,024 page views. The National Library continued to develop its social media role

kansalliskirjasto.fi facebook.com/Kansalliskirjasto @NatLibFi Blog: Digitaalinen kirjasto blogs.helsinki.fi/digikirjasto Blog: the National Library’s collections blogs.helsinki.fi/scriptaselecta

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Veikko Somerpuro © The National Library of Finland

Jesse Haaja © The National Library of Finland Jesse Haaja © The National Library of Finland

Digitisation facilitates the availability of the National Library’s resources and collections for extensive customer use.

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The National Library of Finland’s core duties Activities complying with the Act on the Deposit and Preservation of Cultural Material In cooperation with the publishing sector, the National Library of Finland deposits domestic publication production according to the Act on the Deposit and Preservation of Cultural Material (1433/2007). The aim is to deposit printed products and recordings as comprehensively as possible; online materials available to the public at different times are recorded elegantly and diversely. The resources are described for the National Bibliography (FENNICA and VIOLA databases) and organised into collections for customer convenience. Network resources can be used locally at the National Library and in other legal deposit libraries. The National Library gathers freely available online materials with automatic harvesting software. The National Library can also ask an online publisher to deposit materials if automated harvesting is not possible. With the initialisation of processes governing the continuous deposit of online materials, the accrual of online monographs increased significantly in 2013 by about 5,000 titles; approximately 25,000 issues were also obtained from serial publications. In conformance to the Act on the Deposit and Preservation of Cultural Material, 30,856 newspaper issues, equivalent to an approximately 50 metre-high stack, were deposited. Besides the reporting year’s publications, the deposits also retrospectively contained previously published electronic publications and materials-related metadata. The utilisation of metadata deposited in the National

Library’s information systems was initialised during the year under review. Launched in 2013, an information campaign related to the Act on the Deposit and Preservation of Cultural Material was targeted specifically at operators in the computer game and music sectors, as well as municipalities. As a result of the campaign, the quantity of deposited music recordings increased by over 30% compared to the previous year. The amount of deposited sheet music also increased by over 90%. Deposited game recordings (92 items) were received in 2013 for the first time.

Accrual of legal deposit copies: titles Books Maps Sheet music Ephemera Annual reports Poster Music recordings Speech recordings Other AV materials Magazines Newspapers Other series and magazines Shelf metres (all materials) Deposited online publications Harvesting, files

2008 2009 2010 2011 2012 2013 15 120 13 851 13 456 12 738 12 520 12 640 765 580 1 125 795 570 637 300 285 229 243 232 446 57 586 58 233 50 248 60 703 51 656 64 600 2 102 1 768 1 690 1 750 1 323 1 156 2 289 2 182 2 660 4 107 4 929 4 150 3 025 2 838 2 893 2 461 2 585 3 429 540 567 916 646 522 595 106 63 32 45 77 65 5 444 5 382 4 945 4 867 4 763 4 594 363 353 353 344 335 324 4 001 4 520 4 972 4 849 5 420 5 244 476 424 421 384 403 426 260 420 379 2177 24 312 29 789 61 milj. 150 milj. 198 milj. 224 milj. 172 milj. 202 milj.

Accrued legal deposit copies in 2013

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By 30 September 2013, the national databases (ARTO, FENNICA, MELINDA, VIOLA) contained a total of almost 10 million data records. The strongest growth was registered in VIOLA; the Finnish National Discography broke the 1 million data record mark during the year under review. VIOLA’s growth during the reporting period was 4.1%. The size of the National Bibliography (FENNICA) was almost 950,000 data records on 30 September 2013, a 2.5% increase compared to the previous year. Overall, the national databases registered steady growth, on average 4.6% during the reporting period. During the year, the FENNICA and VIOLA databases had 60,000 and 20,000 users respectively, and over 7 million searches were made in national databases during the year. The timeliness of the National Bibliography is an influential national and international factor. The National Library transmits statistics describing its publication activities to citizens as well as international statistics organisations, scientific libraries’ databases, and other information seekers when required.

Digitisation and conservation The National Library records the national heritage and provides it for customer use, either in its original form or as digitised and/or microfilmed facsimile recordings or printings. Antiquated and brittle materials often require conservation measures. Digitisation enables the National Library to enhance the visibility, availability, and usability of its collections while boosting the effectiveness of research and teaching related to Finland’s cultural heritage. Digitisation also facilitates the use of resources in national electronic working environments. In audio digitising, over 1,000 C-cassettes were digitised. The year’s more important accomplishments related

22

T h e A nnual Rep ort o f The Natio nal Library o f Finlan d 2 0 1 3

to automated transmissions for digitised newspapers’ use as well as the development of the recordings’ digitising processes and the mobile use of digitised resources. The quantity of published digitised materials grew, passing the 1 million-page mark, and 10.2 million page downloads were registered during the year. The National Library expanded its digitising capabilities to include the digitisation of photographic negatives, business and partnership activities, as well as crowdsourcing. In 2013, a joint venture between the Finnish Defence Forces and the National Library resulted in the Finnish Defence Forces’ Finnish Wartime Photography Archive service sa-kuva.fi, whose photographs were digitised at the National Library’s Centre for Preservation and Digitisation. The approximately 160,000-image service has been extremely popular with the public and has garnered considerable media attention. Conservation work in 2013 concentrated on ephemera and manuscripts. The conservation of state government ephemera from the period 1944–1972 continued and the processing of municipal administration materials began. A total of 13,291 items of ephemera were conserved. Manuscript-related work focused on the Tengström-Lagus Collection as well as the Topelius Collection, a new group. A variety of other materials were also processed, including,

• By 31 September 2013 national databases contained over 10 million data records. • Over 7 million searches were made in national databases during the year.

Quantity of searches in national databases 8 000 000 7 000 000

for example, over 100 maps for digitising.

6 000 000

Library visitors

4 000 000

In the spring of 2013, an extensive renovation project necessitated the relocation of the National Library’s services from the Library’s main building to the Fabiania building. The new Fabianinkatu 35 entrance was opened on 3 June 2013. From the customer’s standpoint, the move to temporary facilities meant the loss of almost 100 reading places and the necessity to submit requests for the open collection’s materials transferred to storage areas. The less-used part of the reference library was also moved to a storage

5 000 000

Arto

3 000 000

Fennica

2 000 000

Melinda

1 000 000

Viola

0

area. During the renovation period, requested materials were delivered, as previously, to customers within 24 hours. Library visits decreased by approximately onethird compared to the previous year, and the closing of the main building also clearly reduced the number of tourists. Loans returns were facilitated by repositioning an automatic book return machine in the foyer near the entrance. A substantial number of loans were also returned to the library through the University of Helsinki’s Campus Library, which also explains the approximately 10% decrease in the number of visitors. During the spring, the Library closed earlier than usual on Friday evenings. At the request of scientific societies and other customers, the National Library reinstated the hoped-for opening hours and extended the Friday opening hours to 8:00 p.m. Based on loan statistics, the utilisation of the collections decreased by 11%. The use of the Humanities Collection registered the largest drop, but there was also a sharp dip in the use of the special collections (manuscripts, rare books, maps, and historical materials), where even the conclusion of a single research project can affect user figures. Regarding the use of the Humanities Collection, it can safely be assumed that the transfer of materials, relocated in closed storage storages and requiring separate order, has weakened the collection’s use. An exception to this general pattern was the intensified use of microfilmed materials, as evidenced by the Microfilm Hall’s high degree of utilisation. The use of the National Collection and the Slavonic Library matched the levels of previous years.

Total

Interaction with the scientific community 2008-09 2009-10 2010-11 2011-12 2012-13

An objective of the National Library is to develop research and educational services by interacting with the scien-

tific community. Continuous dialogue with researchers is also a prerequisite for successful resource acquisitions. Besides committees functioning as interactive forums, meetings were arranged by scientific discipline. Information repositories created as a result of research cooperation projects were integrated as a part of the Library’s resources and service supply, thereby benefitting both parties. At the end of the year, the University of Helsinki’s Faculty of Arts appointed Finland’s first Professor of Research into Digital Information. Initiated by the National Library, the project featured wide-ranging cooperation between the National Library, the University of Helsinki’s Faculty of Arts, Mikkeli University of Applied Sciences, Mikkeli University Consortium, and the City of Mikkeli. The professorship was established for the fixedterm period of 1 January 2014 – 31 December 2017. The goal is to create the prerequisites for globally relevant research. The construction of an international research cooperation network is also essential in the digital humanities sector. The establishment of the professorship creates new opportunities to develop the usability of digitised resources. European Regional Development Fund (ERDF) funding for the initial phase of the professorship has been obtained until the end of 2014. During 2013, a humanities-related committee was established whose objectives related to improving public awareness of the Library’s collections, optimised customer use, as well as the support of universities’ educational and research activities. Cooperative mechanisms included the use of digitisation to facilitate the availability of research materials and the development of students’ data acquisition methods. A professor at the University of Turku chairs the committee. The Slavonic Library’s committee also convened once during the year.

Veikko Somerpuro © The National Library of Finland

National databases are the memory of Finnish publication and sound production

Library building renovation The renovation of the National Library’s main building designed by Carl Ludwig Engel began in the summer of 2013. Restorative in nature, the repairs will focus on updates to the building’s technical systems, as well as the repair and cleaning of indoor facilities and built-in furnishings. At the same time, necessary alterations required by the National Library’s operations will be made. The University of Helsinki is responsible for the renovation project in its entirety, and the National Library’s representative participates in an extensive planning group. The demanding project has required the assistance of experts from several sectors as well as the National Board of Antiquities. Functioning within the National Library is a coordinating group for internal planning whose task is to plan the service changes implemented in connection with the renovation, as well as the special arrangements required during the repair period 2013–2015. The transfer of services, equipment, employees, and slightly less than 5 shelf-kilometres of collections to temporary facilities took place during March-April 2013. The Reference Library’s most used section was placed in customer facilities. Customer services were relocated on the building’s Fabianinkatu side, and the Library’s main entrance was moved to Fabianinkatu 35.

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Humanistic Research Collection 54% Fennica Collection 14% Slavonic Library 14% Microfilms 9% Special Reading Room 7% Recordings (listening) 2% Sheet Music 0% (175 loans) Foreign Newspapers 0% (80 loans)

Of the National Library’s services, the Finnish National Electronic Library (FinElib) and customer interface Finna were approved for the National Research Infrastructure Roadmap. A research infrastructure is a reserve of research facilities, equipment, materials and services. The Academy of Finland funds the acquisition, establishment or upgrading of nationally important research infrastructures that promote scientific research in Finland. With funding from the Kone Foundation, a research group whose task is to create an overall picture of the National Library’s Incunabula Collection was established in the spring of 2013. The collection includes slightly more than 400 printed works produced before the year 1501. The collection is internationally significant and includes several rarities, but remains fairly unknown. It has not been catalogued in its entirety, nor has it ever been used in scientific research. The National Library’s incunabula offer a fascinating glimpse into international and Finnish library history, and when completed, the project will for the first time provide a detailed overall view of one of Scandinavia’s most impressive incunabula collections. In late June and early July, the International Conference on the History of Cartography (ICHC) was arranged in Helsinki; its main organisers were the Cartographic So-

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T h e A nnual Rep ort o f The Natio nal Library o f Finlan d 2 0 1 3

Acquisition of materials by publication type (573,000 €)

Printed monographs 50% Printed periodicals 22% Microfilms and cards 10% Other electronic materials 10% FinELib materials 8%

ciety of Finland and Imago Mundi Ltd - The International Journal for the History of Cartography. A dozen organisations, one of which was the National Library of Finland, participated in the organisation of the event. Timed to coincide with the conference was an exhibition, displaying the A.E Nordenskiöld collections, organised jointly by the National Library and the National Museum of Finland. An exhibition guide, The Emerging World – Map Treasures from the A. E. Nordenskiöld Collection, was also published in connection with the exhibition.

Resource acquisitions In 2013, the National Library acquired new research literature, printed and electronic books, series, magazines, as well as databases according to its collection policy and acquisition programme. The resources are described for the HELKA database or the University of Helsinki’s Nelli portal. The acquisition of electronic resources is implemented jointly with the Helsinki University Library (HULib), and the materials are configured for use in the University of Helsinki’s online environment. The National Library acquired research literature at a total cost of EUR 573,000. Owing in part to the rising costs

Acquisition of monographs by scientific discipline (285,000 €) History 34% Russian and East Europe 10% Linguistics and literature 16% Ancient studies 13% Philosophy 10% Art history 4% Musicology 7% Other 6%

of electronic materials, the operating budget allocation for resource acquisitions decreased by 17% compared to the previous year. During the year under review, followup orders for monograph subscriptions and monograph series were trimmed. The American Library of Congress’s Duplicate Materials Exchange Program was utilised as a new acquisitions channel for English-language literature; approximately 400 volumes of research literature published during the period 2012–2013 were selected for the National Library’s collections. The total number of monographs acquired was 6,576 volumes, a 36% decrease compared to the previous year.

Online resource acquisitions FinELib, a consortium of Finnish universities, universities of applied sciences, research institutes, and public libraries, acquires electronic materials for libraries. In 2013, the FinELib Consortium was renewed according to its new strategy; one of the special emphasis areas was the development of the Consortium’s interactive communications environment. The total quantity of articles downloaded from FinELib materials increased slightly compared to the previous

• The National Library acquired research literature at a total cost of EUR 573,000.

Veikko Somerpuro © The National Library of Finland

Use of collections in 2013 (Total loans 463,377)

• A total of 24.9 million articles were downloaded from FinELib materials in 2013. • Materials from the National Library’s publication archive services were downloaded almost 17 million times and the utilisation of the resources increased by approximately 62% compared to the previous year.

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Size of publication archives, data records 30 September 2013

Resource type

Quantity of licensed resources, 2013

E-magazines Reference databases Reference works E-books

**)

Quantity of licensed resources, 2012

Quantity of licensed resources, 2011

40 705

38 000

35 000

103

112

121

4400

381

360 000

340 000

29 287

347 650

*)

20 000 000 18 000 000

DORIA (39,551) 39% Theseus (60,132) 29% Fenno-Ugrica (5,251) 3% Fragmenta membranea (1,619) 1% Jukuri (43,142) 21% Julkari (34,403) 17% Tampub (21,401) 10%

Tampub

16 000 000

Julkari

14 000 000

Jukuri

12 000 000

Fragmenta membranea

10 000 000

Fenno-Ugrica

8 000 000

Theseus

6 000 000

eThesis

4 000 000

Doria

2 000 000 0

Quantities of licensed resources by resource type,*) figure includes Knovel, transferred from E-books to reference works. **) Includes OECD iLibrary and LION transferred from E-books to reference works in 2013.

year. In 2013, a combined total of 24.9 million article downloads (24.5 million in 2012) was registered in all library sectors. Resource use in universities continued to increase (19.1 million in 2012 compared to 19.9 in 2013), but the corresponding figures in universities of applied sciences and public libraries decreased slightly during the year under review. Special libraries’ use figures remained at the same level compared to 2012. The resources can be utilised directly from publishers’ websites, through Finna or Nelli, or through various general search engines.

Current library systems The National Library maintains and develops national bibliographic databases and library systems, providing them as services to Finnish libraries, museums, and archives. Although new systems are developed as spearhead projects, existing systems are simultaneously maintained. The Voyager library system can be accessed in all Finnish university libraries, almost all libraries in universities of applied sciences, as well as in a few special libraries. All

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Voyager databases are located in a common server whose technical operations and maintenance are the responsibility of the CSC – IT Center for Science. The National Library coordinates the system’s development and maintenance jointly with the systems supplier Ex Libris and its customer libraries. In 2013, the National Library augmented the Voyager system with new functionalities, the most important of which relate to online payments, book cover design, payment reminders, and various automated processes. Attracting considerable attention, the Kirjastokartta (“Library Map”) programme used with Voyager evolved towards its next development version. The use of the Kirjastokartta service continues to increase, and approximately 183,000 Library Map searches were made by over 31,000 separate users in 2013. The Nelli portal is an information retrieval portal designed to meet the needs of Finnish universities, universities of applied sciences, and public libraries. Most materials used through the Nelli portal are licensed electronic materials, but freely available resources and library directories

2008-09 2009-10 2010-11 2011-12 2012-13

can be accessed. During the year under review, the use of a ticket management system, through which a total of 270 service requests requiring actions were received, was established. The Nelli service is currently undergoing a maintenance phase, and new features will be implemented as required. Over the long term Finna will replace Nelli’s customer interface.

Publication archiving services The National Library aims at developing its publication archiving services with an up-to-date national-level infrastructure that provides customer organisations with reasonably-priced, high-quality, and dependable services. In 2013, a total of 38 customer organisations (7 universities, 25 universities of applied sciences, 3 research institutes, one ministry, one government agency, and one association) used the publication archiving services provided by the National Library. Two new services (MTT’s Jukuri and Fenno-Ugrica) were launched during the year.

All in all, the National Library maintained 7 public services, 5 of which included external customer organisations’ materials. The services continued to register strong growth during 2013; by the end of the year, approximately 230,000 data records and over 110,000 full text publications had been recorded. Overall, files were downloaded approximately 17 million times during the accounting period (1 October 2012–30 September 2013). The utilisation of the resources increased by approximately 62% compared to the previous year. Permanent URN (Uniform Resource Name) identifiers facilitate the reliable identification of online documents assigned permanent addresses. The National Library’s task is to strengthen the role of URN identifiers as an identifier system for research, education, and public administration, extend their use, and oversee the system’s reliability. Permanent identifiers are relevant with respect to, for example, the management of research data, the development of metadata services for public administration, location information, and digital long-term preser-

vation. The use of URN identifiers was piloted during the year with archive and museum materials. Since 2002, the National Library has coordinated the transmission of statistical information from Finland’s scientific libraries to the KITT database, which is used to concentratedly generate annual statistics that describe the scientific libraries’ operations and services. The revamping of the user interface that began in 2012 was augmented with database renewals implemented in early 2013. The structure of the new database is more flexible than previously, facilitating a more multifaceted service supply and, for example, varied statistical comparisons. In connection with the change, the ownership of the technical solution was transferred from the service provider to the National Library. In late 2013, the project progressed to the implementation stage, and production will begin in the spring of 2014 when data from the statistical year 2013 is fed into the new system. The new version of the KITT statistical database has received favourable feedback from the library network.

Veikko Somerpuro © The National Library of Finland

Quantities of licensed resources by resource type

Publication archives’ combined use (article downloads for 12-month period 1 October – 30 September).

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Exhibition activities

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persons visiting the exhibition was 25,790, and an extensive program of educational and auxiliary activities were organised at the National Museum. The Finnish Literature Society SKS published Avartuva maailma / Världen vidgas / The Emerging World, a lavishly illustrated exhibition guide in three languages. The year’s major publishing events and exhibitions included the awarding of the 2013 Puupäähattu Prize in co-operation with the Finnish Comics Society, as well as Finest Finnish and Estonian Books 2012 in cooperation with the Finnish Book Arts Committee and the National Library of Estonia. Among the 24 books receiving the Finnish Book Art Committee’s Beautiful Book Prize in 2013 was Tiedon valtakunnassa, written by Rainer Knapas, the National Library’s historian. The Most Beautiful Finnish Book of the Year in 2013 was Jaakko Yli-Juonikka’s novel Neuromaani. The pianist Victor Chestopal performed a concert at the National Library in March. The concert was associated with Chestopal’s donation to the National Library of the archives of his mother, Professor Victoria Yagling; a small-scale exhibition from the donated archives was also mounted in the Cupola Hall.

The comics artist, animator, and satirical cartoonist Heikki Paakkanen received the 2013 Puupäähattu Prize.

Photo: Tomi Nikander, The National Library of Finland

Exhibitions and their related cultural events are an essential part of the National Library’s services provided to the general public. The exhibitions display the National Library’s multifaceted collections as well as themes that are scientifically relevant and of interest to the general public. The exhibitions generate experiences, new perspectives, and research discoveries related to Finland’s national cultural heritage. Besides auxiliary events organised in connection with the exhibitions, the Library also engages in exhibition exchange activities with other countries’ national libraries. Owing to the National Library’s renovation project, exhibitions and other cultural events were arranged only during the spring term. Six new exhibitions and seven public events were organised, all jointly with researchers, cultural institutions, societies, and associations. As previously, they were very well attended and received excellent feedback from the general public and the media. The main exhibition of the year, The Emerging World – Map Treasures from the A. E. Nordenskiöld Collection, was produced jointly with the National Museum of Finland. Mounted at the Museum’s premises, the exhibition was timed to coincide with the International Conference on the History of Cartography (ICHC) that took place in Helsinki in late June and early July. The total number of

The National Library of Finland/Suvi Kingsley

Exhibitions and their related cultural events are an essential part of the National Library’s services provided to the general public. The exhibitions display the National Library’s multifaceted collections as well as themes that are scientifically relevant and of interest to the general public. The exhibitions generate experiences, new perspectives, and research discoveries related to Finland’s national cultural heritage. Besides auxiliary events organised in connection with the exhibitions, the Library also engages in exhibition exchange activities with other countries’ national libraries.

The Emerging World – Map Treasures from the A.E. Nordenskiöld Collection was the main exhibition in 2013. The A nnual Re p o rt o f The Nat i o nal Li brary o f Fi nl and 2013

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T h e A nnual Rep ort o f The Natio nal Library o f Finlan d 2 0 1 3

Saima Harmaja’s diaphanous cotton summer dress was also displayed.

The “Tulisit aivan hiljaa…” exhibition celebrating the 100th Anniversary of the birth of the poet Saima Harmaja was organised in cooperation with the Saima Harmaja Society. The poet Jenni Haukio, wife of the President of Finland, opened the exhibition. The exhibition was associated with various Saima Harmaja-themed events that attracted large groups of enthusiastic participants. During the year, the exhibition A Creator of Nordic-Russian connections: Jakov Grot 200 years was mounted at the Slavonic Library. The exhibition depicts Jakov Grot’s activities as the Imperial Alexander University of Finland’s first Professor of Russian history, statistics, linguistics, and literature.

Vuokko and Yrjö Saraste donation of music materials to the National Library included Aunus Radio’s records (58), a list of the radio station’s records, as well as LPs from the Saraste family’s own record collection. The Finnish Broadcasting Company YLE donated approximately 12,000 domestic CD discs. Records missing from the National Library’s collections were placed in the sound archives and duplicates were organised into listening packages. Professor Matti Klinge donated his personal archives that included diaries, correspondence, concepts for literary production, as well as family-related materials. The organisation and cataloguing of the materials began in September, and the intent is to complete the work in the spring of 2014.

The exhibition featured first printings of Saima Harmaja’s works, manuscripts, diaries, letters, photographs, and personal items.

Besides the National Library’s own exhibition activities, its collections were displayed at exhibitions organised by other cultural institutions. These included exhibitions at the Gallen-Kallela Museum, the Letter by Letter – Traces of Reading and Writing exhibition at the Museum of History and Contemporary Art (Aboa Vetus & Ars Nova) in Turku, the Ateneum Art Museum’s On the Shores of the Lake – the Tuusula Artist Community exhibition, as well as the Suomen suuriruhtinaanmaan wastaiselle menestykselle – Valtiopäivät 1863– 1864 exhibition at the National Archives.

Jarl Thesleff donated a library, consisting of approximately one-hundred volumes of scientific, travel, and fiction from the 1700s and 1800s, that belonged to Alexander Amatus Thesleff, an influential figure in Finland during its period of autonomy. The donation augments the A. A. Thesleff’s personal archive already in the National Library. Veikko Somerpuro © The National Library of Finland

Opening of the “Tulisit aivan hiljaa…” exhibition, celebrating the 100th Anniversary of the birth of Saima Harmaja, at the National Library’s Cupola Hall. In foreground (on right) Chancellor Ilkka Niiniluoto, Jenni Haukio, wife of the President of Finland, National Library Director Kai Ekholm and his wife, Systems Librarian Kaisa Paavilainen.

The National Library of Finland/Sisko Vuorikari

The National Library of Finland/Sisko Vuorikari

© Kari Hakli © Kari Hakli

Jenni Haukio and Saima Harmaja’s niece Outi Piirto at the exhibition opening.

Donations The University of Helsinki Museum donated a total of 42 map sheets that had belonged to its Observatory Collection; include are Finnish general and district maps from the 1900s, foreign nautical charts from the 1800s, and detached pages from the Swedish so-called Hermelin Atlas from the late 1700s. The Finnish Evangelical Lutheran Mission donated a 120item map collection that includes world maps as well as maps of Asia, Africa, and Europe. The Finnish Music Information Centre Fimic donated approximately nine shelf-metres of composers’ orchestra materials. Donated by Finnvox Studios, the extensive collection of sheet music and arrangements used by orchestras at the Hotel Kämp was organised into music collections. The materials include approximately 250 boxed sets of domestic and foreign sheet music publications as well as a card index. The National Library of Finland thanks all donors.

Matti Liinamaa donated an archive that includes personal as well as family-related materials. The archive is related to Matti Liinamaa’s “Kuinka minusta tuli kirjastonhoitaja” (“How I Became a Librarian”) memoir that is an electronic text in the DORIA database and readable through, for example, the Finna information search service.

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Resources and finance

Person-years Staff by performance area 2013 Person-years Permanent Fixed-term

72

90

14

104

98

Library Network Services

51

23

74

57

Centre for Preservation and Digitisation

39

10

49

44

Administration and Development

27

6

33

30

207 53 260

229

32

K A Ns allis kirjas to vuo sike rto mus 2 013

53

212

209

207

2011

2012

2013

Total Permanent positions

Research Library

Total

43

Full-time Fixed-term

Finance Funding The funding of the National Library consists of core funding, supplementary funding, and income from business activities. Core funding is specifically intended for the management of the National Library’s statutory and national tasks, as well as for the services required by science and research. In 2013 its amount was EUR 22.0 million (EUR 20.8 million in 2012). Of the core funding, EUR 16.5 million (EUR 15.1 million in 2012) was granted by the Ministry of Education and Culture, and EUR 4.6 million (EUR 5.4 million in 2012) was granted by the University of Helsinki. The core funding also included a surplus, transferred from previous years, that totalled EUR 0.5 million. The surplus from the year 2013’s core funding was approximately EUR 1.7 million. Supplementary funding consists of general funding granted the Ministry of Education and Culture for the library sector’s services, as well as funding granted for various projects that the National Library has sought from sources such as the European Social Fund, foundations, and the Ministry of Education and Culture. In 2013, the National Library had the use of EUR 6.4 million (EUR 6.8 million in 2012) of supplementary funding. The largerscale projects included the development of the National Digital Library’s customer interface for which EUR 2.4 million was available in 2013, as well as the National Metadata Repository Project, for which EUR 0.6 million was available. The Ministry of Education and Culture funded both projects. The general funding granted for the library sector’s services totalled EUR 0.9 million (EUR 0.9 million in 2012). Supplementary funding also includes the resources, whose amount in 2013 was EUR 0.8 million (EUR 1.2 million in 2012), generated by the National Library’s Cultural Heritage Fund and private equity funds. The assets

figure for 2012 also includes private equity fund-related projects whose funding was transferred, by the decision of the University of Helsinki, to the management of the National Library in 2013. The National Library’s income from business activities in 2013 totalled EUR 0.8 million (EUR 0.9 million in 2012). Business income accrued from, for example, the Finnish National Defence College’s digitisation projects, the library system’s and public archives’ service agreements, as well as payments for conservation, microfilming, reproduction, and distance loans. Special libraries partially pay for the National Library’s sector services according to its pricing for business activities. The surplus from business activities in 2013 was approximately EUR 23,000 (EUR 117,000 in 2012).

Veikko Somerpuro © The National Library of Finland

At the end of 2103, the National Library had 246 fulltime and 37 fixed-term employees. The quantity of work carried out at the National Library totalled 260 personyears. The quantity of full-time employees’ person-years increased by one, while fixed-term employees’ personyears increased by 10 owing to the initialisation of two projects. Fixed-term employees’ person-years accounted for 20% of the total quantity of the staff’s person-years. Skilled human resources explain the National Library’s success. The Library invests substantially in the development of its expertise, even when times are tough. The goal is to facilitate the best possible fit between functional needs and know-how. The Library continuously boosts the efficiency of key areas such as supervisory and management practices. Teamwork, solution-focused approaches, and preparedness characterise the Library’s objectives in the development of its corporate culture. Human resource skills continued to be developed at the National Library according to its strategic emphasis areas: the conceptualisation and productification of the National Digital Library, metadata services, new systems and architectures, finance, communications, and mar-

keting, as well as customer and partner expertise and management. Development discussion processes were also revamped to support the objective that every Library employee has the skills required for his or her job task, now and in the future. The main theme of the occupational well-being programme for the financial period 2013–2016 is Työniloa ja hyvää työtoveruutta (“Job Satisfaction and Good Working Relationships”). The programme’s emphasis areas are smoother information flows, improved cooperation among profit areas, and the development of management and supervisory skills. The entire Library, as well as the profit areas’ own occupational well-being groups, convened actively during the year under review to further develop the themes of common occupational well-being. The results of the University of Helsinki’s occupational well-being survey were obtained at the end of the year, and their processing will continue in the spring of 2014. In October, risk assessments were performed at selected locations in all profit areas, and workplace clarifications were made in Vallila, where online library services employees and a portion of the Research Library’s staff work.

Jaakko Martikainen © The National Library of Finland

Skilled and contented human resources

Expenditure The National Library’s largest expenditure item is personnel costs, which accounted for 52% of total costs. The ratio of wages to core funding costs was 46% (45% in 2012). Leasing costs decreased compared to the previous year because the Library is paying a lower rent for its temporary facilities during the renovation of the Library’s main building designed by C.L. Engel. Leasing costs accounted for 21% (23% in 2012) of total expenses. Licenses from electronic materials accounted for 13% of total expenses, acquisitions of library materials for 2%. Supplementary funding costs were EUR 4.7 million and private equity fund costs were EUR 0.2 million; consequently EUR 0.9 million in supplementary funding and EUR 0.6 million in private equity fund assets were transferred to the following year.

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Funding of the National Library

2013 2012 € €

Expenditure of the National Library

2013 2012 € €

National Library of Finland: Organisation and Directors

Core funding total

21 977 928

20 786 983

Total core funding expenditure

Core funding

21 079 199

19 546 523

Personnel

146 373

959 223

Library collections

203 727

Licenses for electronic materials

Supplementary funding and projects1

Operational funding, transferred from previous year 536 783 2

Other operating income3

215 573 77 510

Premises

Other expenses Income from business activities

753 026

850 496

External funding4

6 445 778 6 810 437 29 176 732

28 447 916

555 880

728 588

3 179 679

3 206 204

5 021 475

5 497 610

1 894 075

1 767 757

Total business activities expenditure

730 100

Personnel

520 479 478 870

Includes additional allocation to compensate for increased leasing costs in 2012, and late charges’ compensation for 2011-2012 received in 2013. 2 Surplus/deficit is entered in the balance sheet. 3 Includes digitising project expenses paid from private equity funds. 4 Includes private equity funds’ available assets.

209 620

733 302

Director

3 819 266

3 597 254 2 743 015

Other expenses

1 341 819

Kai Ekholm

1 076 250

25 448 132

24 881 320

Further information: - National Library’s facility expenses total 5 388 169 5 762 220 - Of the surplus from funding and expenditure, the share of core funding is entered in the balance sheet like the surplus from business activities. Of the surplus from supplementary funding, appropriations for projects continuing into the following year are allocated for use in 2014 and private equity funds’ appropriations remain in the private equity funds as a beginning balance. 1 Includes private equity funds’ expenditure

K A Ns allis kirjas to vuo sike rto mus 2 013

University of Helsinki

Board

254 433

Personnel

Total expenditure

34

Ministry of Education and Culture

Total supplementary funding expenditure1 4 939 072 1

20 328 752

9 127 850 9 128 593

Other expenses Total resources

19 778 960

Administration and Development Dorrit Gustafsson Director

Research Library

Centre for Preservation and Digitisation

Library Network Services

Liisa Savolainen Director

Majlis Bremer-Laamanen Director

Kristiina Hormia-Poutanen Director

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Board and other administrative bodies

National interaction and cooperation

Board of the National Library of Finland, 1 August 2010 – 31 March 2014

ORGANISATIONS AND BODIES

Chair Dean, Professor Hannu Niemi, University of Helsinki (until 31 July 2012) Dean, Professor Aila Lauha, University of Helsinki (from 1 August 2012) Members Mirja Iivonen, Chief Librarian, University of Tampere Library (until 28 February 2011) Päivi Kytömäki, Chief Librarian, University of Oulu Library (from 1 March 2011) (Deputy Chair) Sakari Laiho, Director, Finnish Book Publishers Association Sinikka Luokkanen, Information Service Manager, HAMK University of Applied Sciences Ere Maijala, IT Research Analyst, representative of the staff of the National Library of Finland Anna Mauranen, Dean, Professor, University of Helsinki Eero Puolanne, Professor, University of Helsinki (until 31 July 2012) Visa Heinonen, Professor, University of Helsinki (from 1 August 2012) Silja Rekomaa, Chief Librarian, Training Institute of Prison and Probation Services (until 1 March 2012) Riitta Autere, Librarian, National Board of Patents and Registration of Finland (from 1 November 2012) Joona Salminen, Bachelor of Theology, representative of the University of Helsinki Student Union Sinikka Salo, Doctor of Social Sciences Markku Suvanen, Senior Advisor, Ministry of Education and Culture (until 31 December 2012)

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Annu Jylhä-Pyykönen, Counsellor of Education, Ministery of Education and Culture (from 1 April 2013) Mikko Vainio, Deputy Library Director, Helsinki City Library, Central Library for Public Libraries Mikko Viitasalo, Professor

Ilkka and Ulla Paatero Fund Chair Managing Director Ilkka Paatero

Kai Ekholm, Director of the National Library of Finland, acted as the presenting official of the Board, Kristiina Hormia Poutanen, Director of Library Services, as an expert, and Dorrit Gustafsson, Director of Administration and Development, as secretary.

Board of the Slavonic Library Chair Riitta Pyykkö, Professor, University of Turku

Steering group of the National Library of Finland

Steering Group for National Cataloguing Chair Tuula Haapamäki, Production Manager

Chair Kai Ekholm, Director

FinElib Steering Group Chair Mauri Ylä-Kotola, Rector, University of Lapland

Members Majlis Bremer-Laamanen, Function Director Kristiina Hormia-Poutanen, Function Director Liisa Savolainen, Function Director Dorrit Gustafsson, Director of Administration and Development Tiina Pietiläinen, staff representative, library secretary Chief Press Officer Katri Nissilä Kristiina Nieminen, administrative secretary (until 31 May 2013), Rita Saari, administrative secretary from 1 June 2013

Linnea2 Steering Group Chair Librarian Vuokko Palonen, Library Director, ritonia Academic Library, Vaasa (until 23 April 2012) Chair Librarian Minna Niemi-Grundström, Tampere University of Technology Library (from 24 April 2012)

Board of the National Library Cultural Heritage Fund Chair Professor Markku Löytönen

Humanistic Advisory Board Chair Professor Kirsi Vainio-Korhonen, University of Turku

Finnish Government’s thesaurus group (VNAS group) Chair Eeva-Liisa Tuomi-Kyrö, Office of the Chancellor of Justice Helsinki University Library Faculty of Arts

• Aalto University, Small Business Center, ARTS • Aalto University, Semantic Computing Research Group (SeCo) • Aalto University, School of Science, Department of Media Technology, usability study • Academic Bookstore • AMKIT Consortium • National Archives Service of Finland • Bonnier Publications Oy • Brages Pressarkiv • BTJ Finland Oy • Celia – Library for the Visually Impaired • Comellus project, steering group • CSC – IT Center for Science • Centre for Economic Development, Transport, and the Environment (ELY) • Ellibs • The Council for the Special Libraries • Esan Kirjapaino Oy • South Savo Centre for Economic Development, Transport, and the Environment • Etelä-Savon Viestintä Oy • FinELib steering group • Finlands svenska biblioteksföreningen (Finland’s Swedish Library Association) • FinnOA group • Gaudeamus Oy • Gramex ry • GS1 Finland Oy • HAKA trust network • Helsinki City Library, Central Library for Public Libraries • Helsingin Sanomat Foundation • University of Helsinki – Central campus; faculties and institutes – Department of Chemistry/Department of Organic Chemistry – Central archive – City Centre Campus library committee – Training and Development Unit – Department of Modern Languages, language technology – Department of Computer Science – IT Services – Real Estate Services

Cultural cooperation 2013 • Info bookstore • IT-utskottet vid Finlands svenska biblioteksförening • The Advisory Committee on Information Management in Public Administration (JUHTA) • National Audiovisual Archive KAVA • Description of the National Library of Finland’s library materials, steering group • National Museum of Finland • KATVE, the National Library Working Group on Networking Standards • National Digital Library (NDL), tracking group, steering group, availability unit, long-term conservation unit, technical expert team, expert teams • NDL, customer interface consortium group, expert teams • The Booksellers Association of Finland • Jurisprudence group for the library, archive, and museum sector • Libraries of universities and universities of applied sciences, public libraries and special libraries • Kirjastot.fi portal steering group • Evaluation group for the impact of library activities • Book EDI working group (cooperation body of the book sector) • Kirjavälitys Oy • Kone Foundation • Kopiosto Copyright Society • KSF-Media Oy • Advisory board for the protection of the cultural heritage • Kuvasto ry • Otava Publishing Company Ltd • Linnea2 Consortium, steering group, working groups and expert teams • MTT Agrifood Research Finland • National Land Survey of Finland • Mehiläinen Working Life Services • Memornet, the Finnish Research Education Network on the Society’s Memory Functions • City of Mikkeli • Mikkeli University Consortium steering group

and working groups • Miktech Oy • IFPI Finland • Finnish Federation of the Visually Impaired • Ministry of Education and Culture, qualifications committee for the information and library services sector • Sanasto • The Finnish Terminology Centre TSK • Sibelius Society • Finnish Bookshop • Finnish Literature Society • Finnish Library Association • The Finnish Book Art Committee • Finnish Museums Association • Finnish Music Library Association • Project Institute Finland Ltd • Finnish Standards Association SFS. • Finnish Research Library Association • Society of Swedish Literature in Finland • Talle, Finnish Document Management Association • University of Tampere, Department of Information Studies and Interactive Media • Teosto, Finnish Composers’ Copyright Society • National Institute for Health and Welfare (THL) • Statistics Finland • Tuotos – Collective society for audiovisual producers in Finland • Data for Research (TTA) project • Prime Minister’s Office • Finnish National Gallery • National Repository Library • Federation of the Finnish Media Industry • Viestilehdet Oy • VTT Technical Research Centre of Finland • YKRI, register of private archives • YLE, Finnish Broadcasting Company • Council of Finnish Public Libraries • Council for Finnish University Libraries

• FILI – Finnish Literature Exchange • City of Helsinki Tourist Information • Helsinki University Music Society Chamber Choir • John Nurminen Foundation • National Board of Antiquities • Juvenalia Music Institute • Pasila Library • Rikhardinkatu Library • SaHa Ensemble • Saima Harmaja Society • Finnish Comics Information Centre • Sibelius Academy • Sibelius High School • National Museum of Finland • Cartographic Society of Finland • Society for the History of Books in Finland • Finnish Book Art Committee • Finnish Institute in Germany, Berlin • Finnish Comics Museum • The Finnish Comics Society • Svenska Teatern • Teatteri Avoimet Ovet • Federation of Finnish Learned Societies • The Finnish Association of Non-fiction Writers • Trio-Offset/Aleksipaino Group • Unigrafia • Uinuva • National Library of Estonia • Yrjö Kilpinen Society

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International Interaction and cooperation ORGANISATIONS AND BODIES • Alto Editorial Board, metadata development team • AES, Audio Engineering Society • BAAC, Baltic Audiovisual Archival Council • Bibliotheca Baltica, cooperation body for libraries in the Baltic Sea region • Breitkopf & Härtel, Wiesbaden, Germany • CCS, Content Conversion Specialists GmbH, Germany • CDNL, Conference of Directors of National Libraries • CENL, Conference of European National Libraries • CENL Executive committee • CERL, Consortium of European Research Libraries • CLM, Copyright and other Legal Matters, working group • Cobra+, coordination body for European national library project cooperation • Dublin Core Metadata Initiative, developer group and steering group of the Dublin Core Standard • EBLIDA, European Bureau of Library, Information and Documentation Associations • EDItEUR, international group coordinating development of the standards infrastructure for electronic commerce in the book, e-book and serials sectors • Eesti Rahvusraamatukog, the Estonian National Library • eIFL (electronic information for libraries) • ELAG, European Library Automation Group • EURIG, European RDA Interest Group

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• Europeana, the European Digital Library • Europeana Newspapers project • The Council of Aggregators and Content Providers / Europeana network and its groups • EROMM, European Register of Microform Masters • The European Library, portal for European national libraries • ICOLC, International Coalition of Library Consortia • FAIFE, Committee on Free Access to Information and Freedom of Expression • IAML, International Association of Music Libraries • IASA, International Association of Sound and Audiovisual Archives • ICA, International Cartographic Association • IFLA, International Federation of Library Associations, several divisions and working groups • IGELU, International Group of Ex Libris Users, various groups • IIPC, International Internet Preservation Consortium • IMPACT, Competence Centre for Digitisation • ISBN Board, International ISBN Agency, Vice-Chairman • ISO, International Organisation for Standardisation, several working groups under Technical Committee 46 • ISSN, Governing Board, ISSN network, standards organisation for publications’ descriptions • Kungliga Bibliotek, National Library of Sweden

• Latvijas Nacionālā bibliotēka, National Library of Latvia • LIBER, Association of European Research Libraries • Library of Congress • MSEG, Member States’ Expert Group on Digitisation and Digital Preservation • METS Editorial Board, metadata development group • Nasjonalbiblioteket, National Library of Norway • NISO, US National Information Standards Organisation • NOA, Audio Solutions VertriebsmbH, Austria • NORON, Nordic Conference of State and National Library Directors • Open repositories, open publication archives • Scandinavian Library Quarterly, membership on editorial board • SVUC, Scandinavian Virtual Union Catalogue • TEL, The European Library • UKSG, United Kingdom Serials Group • United Kingdom Sibelius Society • World Digital Library

The National Library of Finland Switchboard: 0294 1911 (University of Helsinki) E-mail addresses (mainly): firstname.lastname@helsinki.fi www.kansalliskirjasto.fi Kansalliskirjasto Magazine: www.kansalliskirjasto.fi/lehti National Library of Finland Bulletin: www.nationallibrary.fi/bulletin Annual Report, online publication: www.kansalliskirjasto.fi/vuosikertomus Annual Report archive: www.kansalliskirjasto.fi/yleistieto/tiedotus/vuosikertomukset.html RESEARCH LIBRARY Main building Visiting address: Fabianinkatu 35, Helsinki Postal address: P.O. Box 15, FI-00014 University of Helsinki Customer Services: kk-palvelu@helsinki.fi or Tel. 02941 23196 “Ask Us” Service: www.kansalliskirjasto.fi/kysykirjastolta Digitised materials service: www.digi.kansalliskirjasto.fi LIBRARY NETWORK SERVICES FENNICA SERVICES LEGAL DEPOSIT OFFICE FINNISH NATIONAL ISBN SERVICES Visiting address: Teollisuuskatu 23 (Vallila), Helsinki Postal address: P.O. Box 26, FI-00014 University of Helsinki CENTRE FOR PRESERVATION AND DIGITISATION Visiting address: Saimaankatu 6, FI-50100 Mikkeli Customer Services: kk-dimiko-asiakaspalvelu@helsinki.fi

NATIONAL FINNA www.finna.fi NATIONAL LIBRARY OF FINLAND’S FINNA (beta-versio) https://kansalliskirjasto.finna.fi/ NATIONAL DATABASES FENNICA National Bibliography and catalogue of the National Collection, https://fennica.linneanet.fi VIOLA National Discography and catalogue of the Finnish National Sound Archive, also information about domestic sheet music beginning in 1977, https://viola.linneanet.fi INDEX FOR THE FINNISH WEB ARCHIVE http://verkkoarkisto.kansalliskirjasto.fi OTHER DATABASES ARTO Reference Database of Finnish Articles, https://arto.linneanet.fi DORIA Multi-institutional repository maintained by the National Library of Finland www.doria.fi HELKA Joint database of the Helsinki University Library, National Library of Finland, and certain special libraries, https://helka.linneanet.fi MELINDA Union Catalogue of Finnish Libraries melinda.kansalliskirjasto.fi NELLI Information retrieval portal for university and public libraries, www.nelliportaali.fi

ANNUAL REPORT PUBLICATION STAFF National Library of Finland/ Communication Unit Editor-in-Chief: Katri Nissilä Production Secretary: Tuula Korhonen Visualisation and layout: Ossi Gustafsson / Hiekka Graphics Translation: Roger Freundlich Printing location: Finepress Oy, Turku 2014 ISSN (printed publication) 1797–7320, ISSN (online publication) 1797–7304 Cover: Detail from artist Ilmari Gryta’s work “Lähde” (“Source”), 2007. The National art collection owns the work. KA Nsal l i ski rjasto vuo si ke rto mus 2013

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The National Library of Finland, national treasures for all.


National Library of Finland Annual Report 2013